Page 1 of 3 Empanelment of Vendors for Print Books NIT Calicut ...

Empanelment of Vendors for Print Books
NIT Calicut wishes to prepare a panel of vendors who can supply print books,
resources, proceedings, CD ROMs etc. (Indian and Foreign) as per the terms and
conditions listed below. Interested suppliers are requested to register by paying the
prescribed fees and to submit their credentials* for consideration and possible
empanelment. This procedure will be valid for one year from the date of this notice
and will be reviewed in March 2014. The empanelled vendors are required to enter
into a contract with NIT Calicut accepting the terms and conditions mentioned
hereunder.
Last date of receipt of applications: 25.03.2013
TERMS & CONDITIONS
1. Books must be supplied exactly as per the purchase order. Every purchase
order must be acknowledged within four weeks from the date of the purchase
order, in the form of order acceptance, indicating the expected date of delivery
at NIT Calicut. The purchase order will stand automatically cancelled, if the
order acceptance is not received within four weeks from the date of purchase
order. Titles that cannot be submitted must be mentioned separately, with valid
reasons and necessary proof from suppliers.
2. Books are to be supplied within ninety days from the date of purchase order.
The purchase order will stand automatically cancelled, if the books are not
supplied within ninety days from the date of purchase order.
3. Any vendor who fails to supply at least sixty percent of the ordered books
without valid reasons will automatically be blacklisted.
4. The period of validity of the purchase order can be extended by the Director, up
to six months for valid reasons.
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5. Serial number of the item in the purchase order is to be indicated against the
supplied item in the invoice for ease of verification.
6. Efforts will be made to make the payment for the supplied books within sixty
days of the receipt of books.
7. If the price is not printed in the book, proof in support of the prices charged, i.e.,
Publisher’s invoice/catalogue may also be attached along with the invoice(s) to
avoid delay in processing the payment.
8. Conversion for foreign currencies will be as per Bank Rates prevailing as on
date of the invoice. RBI Reference Rate will be followed in this matter.
(www.rbi.org.in)
9. Books are to be supplied free of packaging, forwarding / postage and
transportation charges.
10. Unless otherwise mentioned, latest and hardbound edition of the Book(s) only
must be supplied. Evidence of the currency of the edition(s) issued by the
Publisher(s) must be supplied along with the invoice(s).
11. The book(s), supplied should be in good condition and acceptable to the
Library. Supplier is responsible for the replacement of defective copies and
return of wrong supply at his own cost.
12. Compact discs and audio/video cassettes available with the ordered books
should be supplied in good condition, along with the books. Supplier is
responsible for the replacement of defective items and return of wrong supply
at his own cost.
13. The mandatory discount rates will be uniformly 25% (twenty five percent) for
foreign and Indian books.
14. Pre-receipted invoice(s), addressed to the Director, NIT Calicut are to be
submitted in triplicate (3 copies), the original duly stamped with a One Rupee
revenue stamp in case the invoice amount exceeds Rs. 5000.00.
15. The Director is empowered to cancel any order without assigning any reason.
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16. The vendor should certify on the invoice(s) that the price(s) charged in the
invoice(s) are correct and this/these is/are the latest copy (ies) of the book(s)
and are not the remainder title(s).
17. NIT Calicut reserves the right to place order for any print books, resources,
Proceedings, CDs, etc. directly with the publisher, during the contract period,
without intimation to the enlisted vendors.
-Sd-
Director, NIT Calicut
*Credentials:
1. Provide the list of publishers for whom the vendor is an approved
distributor/dealer/agent, with necessary proof.
2. Provide list of costumers, including reputed academic institutions and R&D
organizations where vendor has provided service in the last five years, with
necessary proof.
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