Virginia Dealer Manual - Virginia Department of Motor Vehicles

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Virginia Dealer’s Manual October 1, 2009 2.1.4 DMV/MVDB Fills Your Order for non-PoD Temporary Tags DMV/MVDB processes your order for temporary plates and sends you a complete packet containing the plates and all associated forms needed to issue and account for the plates. Specifically, the packet includes: • the temporary license plates • a supply of DSD-5 Forms, “Temporary Certificate” or VSA-01 forms, “Temporary Certificate of Registration” • a blank DSD-4, “Dealer Application for Temporary Registration/Transport Plates.” 2.1.5 Dealer Verifies Shipment is Complete When you receive an order of temporary plates from DMV, you should check the contents of the packet carefully to insure that it contains: • a sufficient supply of all forms listed above (if licensed by DMV, then DSD-5’s, or if licensed by the MVDB, then VSA-01’s) • the correct number of plates that you ordered If you find that your order is incorrect or incomplete in any way, you should immediately notify Dealer Services at the DMV Central Office in Richmond, Virginia. 2.1.6 Maintaining an Adequate Supply It is your responsibility to maintain a supply of temporary plates adequate to meet your needs. To allow time for processing by DMV, you should always submit your new order at least two weeks before you expect to run out of your current order. 2.1.7 Refund for Unused Plates Not Generally Allowed DMV will not allow you any credit, or refund any money for unused temporary licensee plates, except in the following circumstances: a. DMV discontinues your right to issue temporary licensee plates because you have failed to comply with the Code of Virginia (which contains laws governing the issuance of temporary license plates by a dealer) b. your dealership goes out of business c. Your dealership switched to PoD temporary tags, in which case refunds will be for unopened packs of temporary plates only. DMV will not give a refund for less than 10 sets of plates, no exceptions. 2.2 DLR 205-TRANSFERRING PLATES 2.2.1 What is a Temporary Registration Receipt a. A temporary registration receipt is actually a DMV three part form (VSA-27) which you may use when your customer wishes to apply to transfer his private license plates from a previously owned vehicle to a newly purchased vehicle. - 27 - Virginia Department of Motor Vehicles
Virginia Dealer’s Manual October 1, 2009 b. You may choose to issue temporary registration receipts (VSA-27) as a benefit to those customers who are eligible, although you are not required by DMV to do so. There are other (non-controlled) Forms for your customer. However the VSA-27 is the only form which, when properly issued, gives the customer a legally recognized registration for his newly purchased and licensed vehicle. c. The customer’s copy of the temporary registration receipt is valid either 30 days, or until DMV processes his application for transfer of plates and registration and issues the customer a permanent registration card, whichever comes first. Note: A complete and detailed explanation of the conditions and procedures you should follow to issue the receipts to your customers is found in Chapter, 7 Procedure DLR 710. 2.2.2 Obtaining/Dealer’s Record of Temporary Registration Receipts NOTE: If you are a Print on Demand (PoD) participating dealer, these will automatically print with your print of the tag. This section through section 2.2.5 do not apply to PoD dealers. Temporary registration receipts may be secured at any branch office or by mail by completing a Dealer Request for DMV Forms, DSD-36 “Dealer Request for DMV Forms” and fax to the number shown on DSD-36. It is your responsibility to maintain a supply of temporary registration receipts adequate to meet your needs. You must keep a written record of each receipt by filling the second copy of the VSA-27 marked Dealer’s Copy. Your copy should be readily available for inspection by our DMV Investigator. 2.2.3 How to Order Temporary Receipts The steps to obtain temporary registration receipts are as follows: a. The Receipt for money Paid for Transfer of License Plates (VSA-27) will be furnished to the dealers at any DMV Branch Office without completing an application for Temporary Registration Receipts. b. Issue temporary registration receipts to your customers as needed when processing the transfer of their license plates. c. You must request temporary registration receipts in multiples of 100 only. d. The VSA-27’s may be ordered by fax by completing the Dealer Request- DMV Forms (DSD-36) and faxed to (804) 367-1054. 2.2.4 Maintaining an Adequate Supply & Required Records a. It is your responsibility to maintain an adequate supply of temporary registration receipts. You should allow one week for processing by DMV. b. Records covering the issuance of your Temporary Registration Receipts must be maintained for a period of five years. - 28 - Virginia Department of Motor Vehicles
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Virginia Dealer Manual - Virginia Department of Motor Vehicles

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