Virginia Dealer Manual - Virginia Department of Motor Vehicles

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Virginia Dealer’s Manual October 1, 2009 c. Application for a Factory Representative License for each person who will be operating as a factory representative. (See procedure DLR 130 for information on factory representative’s licenses) 1.6.4 Inspection by DMV Investigator After you have applied for a Factory Branch License Certificate, a DMV Investigator will come to your proposed business site to conduct an inspection, (only if located in Virginia). This inspection will be the same as for a newly established manufacturer. (For Details of the inspection procedure see DLR 105, paragraph “Inspection by DMV Investigator”.) You will be notified of the date and time of inspection. 1.6.5 Issuance of Your Factory Branch License Certificate If all aspects of your application and inspection meet the requirements, DMV will issue you a Factory Branch Dealer License Certificate. Your Factory Branch Dealer License Certificate will be mailed to you. 1.6.6 Changes Which Affect Your Factory Branch License a. If the status of your Factory Branch changes in any way, you must record these changes with DMV by filing a DSD-10, “Application for a Motor Vehicle Dealer License, Initial License or Renewal” indicating the new information. DMV then issues by mail a new certificate of Factory Branch License. b. You must pay the full or regular license fee for changing your ownership status (individual to Corporation or vice versa). c. There will be no fee for • changing the “trading as” name of your business • changing the line makes sold by your Factory Branch. • changing your location (Your new location will be inspected by a DMV investigator.) 1.6.7 Renewing Your Factory Branch License Certificate (See procedure DLR 135 for information on how to renew your Factory Branch license.) 1.7 DLR 130-HOW TO OBTAIN A SALESPERSON’S LICENSE • Code of Virginia: §§ 46.2-1512, 46.2-1912, 46.2-1992.10, 46.2-1993.10 1.7.1 Who Needs a Salesperson’s License Every person who sells or promotes the sale of vehicle in Virginia must obtain an individual license as a salesperson. 1.7.2 Period of Validity of License Certificate All salespersons’ licenses expire on the last day of the month of expiration which will correspond with the expiration of employer’s dealer certificate. 1.7.3 Applying for Your Salesperson’s License a. Before you apply for a salesperson’s license, you must first be employed by a licensed dealer. b. Each salesperson must be certified by holding a valid Certificate of Qualification. For more information on the Certificate of Qualification requirements see DLR 100, - 17 - Virginia Department of Motor Vehicles
To apply you should submit to DMV/MVDB (Applications are not accepted at CSC’s) a. form DSD-7 “Application for Certificate of Qualification/Salesperson's License” b. appropriate application fees c. “Criminal History Check” form, MVDB-21. 1.7.4 Reissue of Your Salesperson’s License Virginia Dealer’s Manual October 1, 2009 1.7.4.1 When You Change Employers Whose License Has a Different Expiration Date If you change employers during the license year DMV/MVDB will transfer your license. You should submit: • your old salesperson license • form DSD-7, “Application for Certificate of Qualification/Salesperson’s License” (indicate transfer status) • Transfers that extend the month of expiration require appropriate license fees. 1.7.4.2 When You Change Employers Whose License Has the Same Expiration Date If you change employers during your license year and do not extend the month of expiration, a salesperson’s license will be transferred at no charge. If the month of expiration is extended, a full fee will be required. 1.7.5 Renewing Your Salesperson’s License (See procedure DLR 135 for information on how to renew your salesperson’s license.) 1.8 DLR 135-HOW TO RENEW ALL YOUR LICENSES • Code of Virginia: §§ 46.2-1521, 46.2-1921, 46.2-1992.19, 46.2-1993.19, and 46.2-1530 1.8.1 Renewal of Licenses if Necessary All business licenses and individual (salespersons or representative) licenses expire on the last day of the designated month of expiration. Therefore, you must renew these two types of licenses each year prior to expiration. 1.8.2 How Renewals Are Handled By DMV or MVDB a. DMV/MVDB mails a renewal packet to you each year prior to expiration of your dealer license. This packet includes renewal forms for all licenses that you and your employees currently hold. Each form is preprinted with identifying information such as name and address. b. DMV mails renewal forms directly to any Factory/Distributor branch which operates in Virginia, not to its Parent Manufacturer or Distributor. c. DMV/MVDB sends renewal forms to you as a packet; please return all forms as a packet; Applications are processed as a packet; processing your renewal is faster if all renewal applications pertaining to your business operation are sent in together. d. Dealer’s license plates and salespersons license cannot be renewed prior to your dealer certificate being renewed. e. Please submit all applications and fees by the first day of the month of your expiration to allow sufficient time for processing. - 18 - Virginia Department of Motor Vehicles
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