Dr. Ram Manohar Lohia Avadh University, Faizabad

TENDER DOCUMENT
For
DOOR-TO-DOOR GARBAGE COLLECTION AND SWEEPING OF ROADS
At
Dr. Ram Manohar Lohia Avadh University,
Faizabad
Cost of Tender Document: Rs. 100-00
SCHEDULE
1- Date of downloading of Bid document : 13-12-2011
2- Last date & Time for receipt of tenders : 24-12-2011 upto 3:00 P.M.
3- Date & Time for opening of bid : 24-12-2011 at 4:00 P.M
4- Place of Submission & Opening of Tenders : Finance Officer's, Office
Dr. Ram Manohar Lohia Avadh University
Faizabad.
REGISTRAR
DR. R.M.L. AVADH UNIVERSITY,
FAIZABAD (U.P.)-224001

Mk0 jke euksgj yksfg;k vo/k fo'ofo|ky;] QStkckn ¼m0iz0½
DR. RAM MANOHAR LOHIA AVADH UNIVERSITY, FAIZABAD (U.P.)
TERMS & CONDITIONS FOR THE BIDDERS
1. The tenderer must be registered and must have an experience of at least one year of door to door
garbage collection/sweeping in any organization/Institute/University/Institute of National importance
such as SGPGI, National Institute of Technology etc..
2. Every bidder/tenderer can download the bid document from the university website www.rmlau.ac.in
and the bid document cost Rs. 100/- must be annexed by the bidder in the form of demand draft drawn
in favour of “Finance Officer, Dr. Ram Manohar Lohia Avadh University, Faizabad, U.P.”
payable at Faizabad. Otherwise the bid shall not be considered. The bid document can also be
obtained from Store Purchase Section by depositing Rs. 100/- in cash.
3. The bidder must quote the rate on monthly basis. The rate should be inclusive of all such as the cost of
items/tools, materials services and taxes etc as applicable. The work shall be awarded on turn key
basis.
4. A sum of rupees 20000/-(refundable) must be annexed by the bidder in the form of demand draft
drawn in favour of “Finance Officer, Dr. Ram Manohar Lohia Avadh University, Faizabad,
U.P.” payable at Faizabad as earnest money deposit (EMD) . Any tender not accompanied with EMD
shall not be considered.
5. The payment will be made after successful and satisfactory work verification by the Designated
Officer of Dr. Ram Manohar Lohia Avadh University, Faizabad, U.P.
6. For payment the qualified bidder/tenderer has to submit the bills in triplicate copies to “Registrar,
Dr. Ram Manohar Lohia Avadh University, Faizabad, U.P.” on monthly basis.
7. In case, the performance of the party is not satisfactory, the University shall have right to deduct the
appropriate amount of money from the submitted bill.
8. Bidder will submit alongwith his bid a detailed plan for the execution of work showing details of
tools, plants, machinery and the human resources employed for the work.
9. No hidden charges should be there.
10. No extra payment other than amount quoted by the Bidder will be paid under any circumstances.
11. Any dispute from either side will be subject to jurisdiction of Hon'ble Court, Faizabad.
12. Any dispute arising out of any reason under the work-order, the decision of the Vice Chancellor will
be final and binding on all parties concerned.
13. The successful tenderer shall be required to deposit a sum of Rs. 30000/- (Rs. Thirty thousand only) as
security deposit with the university and his EMD of Rs. 20000/- (Rs. Twenty thousand only) shall also
remain deposited as security deposit. Thus an amount of Rs. 50000/- (Rs Fifty thousand only) shall
remain deposited with University during the operation of contract. It may be distinctly be understood
that security money will not carry any interest.
14. The University reserves the right to cancel the contract without giving any notice and any reason
thereof at any time.
15. The University reserves the right to cancel a bid or all bids without assigning any reason thereof.
16. The successful bidder shall be required to execute a contract with University within 07 (seven) days
from issuance of acceptance letter.
17. The bidder shall be solely responsible for due observance of all legal liabilities under labour & other
law prevailing state/country and all acts and for this purpose bidder shall indemnify university for the
same.

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Mk0 jke euksgj yksfg;k vo/k fo'ofo|ky;] QStkckn ¼m0iz0½
DR. RAM MANOHAR LOHIA AVADH UNIVERSITY, FAIZABAD (U.P.)
Annexure - I
Door-to-Door Garbage Collection and sweeping of Roads at Dr. Ram
Manohar Lohia Avadh University, Faizabad
Details to be quoted as per following format
Sl.
No.
(1)
(2)
(3)
(4)
(5)
(6)
Scope of Work
Daily Garbage Collection as per schedule given in Terms
and Conditions from all Buildings of various Teaching
departments, Main Administrative Building, Kautilya
Administrative Building, Examination Building-I & II, Auditorium,
Bank Building, Student Amenity Centre Building, Entrance Exam
Building, Sri Ram Shodh Peeth, Rishabh Dev Shodh Peeth, Library
Building, Community Centre Building, Health Centre Building, All
Building of I.E.T. Engineering College, All Residences (Hawai
Patti & New Teachers Colony), All Hostels, All Roads Sides
through sufficient number of Rickshaws having separate
containers for bio-degradable and non-bio-degradable and
its disposal at specified place in Campus in trenches.
Inside sweeping, cleaning, dusting etc. as directed by University
Officials of all the building floors and toilets etc. as mentioned at
Sl. No. 1 above.
Sweeping of Roads and their sides as per schedule given
in terms and conditions.
Arrangements of sufficient number of Rickshaws and other items
along with their maintenance.
Arrangements of sweeping and cleaning items (e.g. brooms,
mailathian /bleaching powder etc)
Arrangement of sufficient number of man power and supervisor(s).
Amount in Rs. (inclusive
of all taxes) per month
Amount in Amount in
Figures
Words
Note : (1) All the above arrangements quoted in serial no. (i), (ii), (iii), (iv) and (v) shall be made by the Bidder.
Rate should be quoted as a single job per month inclusive of all taxes and surcharges (if any).
Signature of Bidder
Name:------------------------------
Address:-------------------------------

Mk0 jke euksgj yksfg;k vo/k fo'ofo|ky;] QStkckn ¼m0iz0½
DR. RAM MANOHAR LOHIA AVADH UNIVERSITY, FAIZABAD (U.P.)
Timings and Schedule of work at Specified place.
S.N Timing Place Nature of work
1. 8 A.M- 9:30 AM Daily Garbage Collection as per schedule given in
Terms
and Conditions from all Buildings of various Teaching
departments, Main Administrative Building, Kautilya
Administrative Building, Examination Building-I & II,
Auditorium, Bank Building, Student Amenity Centre
Building, Entrance Exam Building, Sri Ram Shodh
Peeth, Rishabh Dev Shodh Peeth, Library Building,
Community Centre Building, Health Centre Building,
All Building of I.E.T. Engineering College, All Toilets
of official building & Hostels.
2. 2:30 P.M- 3:30 PM Main Administrative building & Kautilya
Administrative Building, Tiolets & Rooms.
Daily sweeping, cleaning,
washing, dusting &
Garbage Collection & its
disposal in trench at
specified place in
Campus
Daily sweeping, cleaning,
washing, dusting &
Garbage Collection & its
disposal in trench at
specified place in
Campus
3- 8 A.M- 10 AM All the Roads & Its sides. Daily sweeping &
Garbage Collection & its
disposal in trench at
specified place in
Campus
4- 9 A.M- 11 AM All residence colony (Hawai Patti & New Teachers
Colony & Four Hostels Toilets.
Daily sweeping, cleaning,
washing, dusting &
Garbage Collection & its
disposal in trench at
specified place in
Campus
5- 8 P.M- 9 PM All Four Hostel Messes & Toilets. Daily sweeping, cleaning,
washing, dusting &
Garbage Collection & its
disposal in trench at
specified place in
Campus
Registrar

Mk0 jke euksgj yksfg;k vo/k fo'ofo|ky;] QStkckn ¼m0iz0½
DR. RAM MANOHAR LOHIA AVADH UNIVERSITY, FAIZABAD (U.P.)
Annexure - II
PROFORMA FOR GENERAL INFORMATION
1 Name of firm
2 Postal address
3 Permanent address
4 Telephone No.(s)
Office
Fax
Mobile
5 (i) VAT/Sales Tax Registration No.
(Please attach self attested photocopy)
(ii) TIN Number (Please attach self attested
photocopy)
(iii) PAN Number (Please attach self attested
photocopy)
6 Details of Earnest Money Deposit (EMD)
(i) Amount in Rs.
(ii) Demand/Bank Draft/Banker’s Cheque No.
(iii) Details of issuing Bank and date
7 Cost of Tender document (If document has been
down loaded from website with full details of Bank/
Demand Draft/ Banker’s cheque)
8 Service Tax Registration No. (Please attach self
attested photocopy)
9 Income Tax Return Certificate (Please attach
attested photocopy of
certificate)
Signature of Tenderer
With date and stamp