Daughters of Charity - SEIU-UHW Healthcare Workers West

(6) In cases where an employee actually works less than the scheduled
work due to reduced patient census or other departmental work
needs as determined by Employer, or is requested to take a
Hospital Convenience Day, PTO use shall be at the employee’s
discretion, as provided in Article 15 (Call-Offs and Daily
Cancellations), Section C.
(7) Donation of PTO. On approval of Human Resources, employees
may donate unused PTO hours to another employee who has
experienced an unforeseeable emergency as defined by the IRS.
Employees must maintain a minimum PTO balance of forty (40)
hours after the donation.
(8) Hardship Distribution. Subject to the approval of the Employer,
employees may receive a distribution from their PTO account to
provide for an unforeseeable emergency. Distributions must
comply with the guidelines issues by the IRS in Code 457-2(h)(4)
and (5).
(9) Employees who are on the SEIU Bargaining Team may elect not to
use PTO to attend bargaining.
E. Scheduling
(1) All PTO must be approved by and scheduled with the associate’s
immediate supervisor as far in advance as practical. Patient and
departmental needs must be considered in granting time off
requests. Failure to meet this requirement may be grounds for
disciplinary action.
(2) Employees shall be scheduled to work on recognized holidays by
either unit seniority or by rotation, in accordance with the existing
practice in their respective unit; if no such established practice
exists, the method of scheduling will be based on seniority.
F. Payment
(1) PTO shall normally be paid on the regular pay check for the pay period
in which the time off is taken.
(2) An associate who is using at least five (5) PTO days may request an
advance check for those days. The request must be received by the
Payroll Department at least ten (10) days prior to the beginning of the
PTO. The advance check is available in the Payroll Department on the
day prior to the beginning of the time off.
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