Reg City Council 6-14-11 minutes.pdf - The City of Titusville, Florida

contract. Another difference was the DOC contract required the City to provide and
maintain all equipment for the inmate crews and the proposed contractor contract would
require the contractor to provide and maintain their own equipment.
Mayor Tulley opened the public hearing.
James Burke, JB Lawn Service, advised his company was the only company that
submitted a bid contract that did a walk through. He expressed concern the company that
was awarded the contract for landscape maintenance under bid for their contract. Mr.
Burke asked Council to question the company as to whether they could actually perform
the job.
Member Pritchett advised she was concerned with the bid price and asked whether there
was a stipulation in the contract that the City was able to remove the company if there
was a problem.
Public Works Director Cook clarified the contract could be terminated with a five days
notice.
Member Burson asked Public Works Director Cook whether an in-house estimate was
completed for the cost of landscape maintenance.
Public Works Director Cook advised the City of Titusville’s original cost was $225,000.
When recalculated with part-time labor, the reduced anticipated cost for the City of
Titusville to complete the labor would be $125,000.
Member Burson expressed concern about fuel cost.
Mr. Burke clarified fuel would cost $3,600 for one year for one truck and one mower. He
advised his bid was for full service and felt the other company would not be able to
provide all the services required for their bid amount. He advised he could provide a
breakdown of his cost.
Public Works Director Cook advised he and Purchasing and Contract Administrator Jesus
Vieiro met with the company awarded the bid, Ground Professionals, LLC, and went
through the specifics of the contract in order to make sure the terms of the contract were
understood. Written verification was received from Ground Professionals that they
would honor their price and complete the work as specified in their bid.
Mayor Tulley closed the public hearing.
Motion:
Member Long moved to approve Consent Agenda Item 8A – Award contract for
Landscape Maintenance in accordance with recommendations. Vice-Mayor Johnson
seconded the motion. The motion passed 4 – 1 with Member Burson in objection.
xxx
5