2012 Budget - South Suburban Parks and Recreation
2012 Budget - South Suburban Parks and Recreation 2012 Budget - South Suburban Parks and Recreation
South Suburban Park and Recreation District Summary of Significant Financial Policies Fund balances are anticipated to change more the 10% due to the following reasons (continued): The Enterprise fund balance is estimated to change only about 9%. This change could increase depending on the success of program operations during 2012. Staff has included new fees and anticipated increases in attendance in the budget. If the anticipated levels are not achieved, staff will look at the expenses directly related to the program and cut accordingly. Property Taxes Property taxes are levied by the District’s Board of Directors. The levy is based on assessed valuations determined by the County Assessors generally as of January 1 of each year. The levy is normally set December 15 by certification to the County Commissioners to put the tax lien on the individual properties as of January 1 of the following year. The County Treasurers collect the determined taxes during the ensuing calendar year. The taxes are payable by April, or if in equal installments, at the taxpayer's election, in February and June. Delinquent taxpayers are notified in August and sales of the tax liens on delinquent properties are normally held in November or December. The County Treasurers remit the taxes collected monthly to the District, minus a 1.5% collection fee. Property taxes, net of estimated uncollectible taxes, are recorded initially as deferred revenue in the year they are levied and measurable. The deferred property tax revenue is recorded as revenue in the year it is available or collected (the year it is levied for). Fees and Charges Staff is responsible for recommending any changes to the fee structure. These changes are market driven and usually based on surveys conducted by staff or industry specialists. Program costs and net revenues are also considered. These changes to the fee structure for program fees and charges are reviewed and approved by the District’s Board of Directors annually as part of the budget process. Fees and Charges are discussed and reviewed in a public session of the Board of Directors and this information is made available to the public for review and comment. The fees and charges are then formally approved upon the formal approval for the District’s annual budget. 66
South Suburban Park and Recreation District Summary of Significant Financial Policies Authority to Contract and Procure Under the direction of the Board of Directors, the Executive Director is responsible for awarding all contracts and will give final approval of all purchases of materials, supplies, equipment, and goods, as well as, construction, maintenance, repair, and services in accordance with District policy and applicable provisions of law. The Board of Directors adopted the following Bidding Requirements: $2,000-$4,999 At least three verbal bids or catalog price quotations are required. $5,000-$59,999 Three written bids and department manager’s approval are required. $60,000 & above Formal bid procedure as required by Colorado Revised Statute 32-1-1001(d)(I) which requires a notice to be published for bids on all construction contracts for work or material, or both, involving an expense of $60,000 or more of public moneys Cash Disbursement and Receipts All claims and demands against the District shall be approved in an open meeting by a majority of the members of the Board of Directors. The Manager of Finance may approve and pay claims conforming to a previously approved budget, but only if such claims are presented to the Board of Directors for ratification and approval at the next regular Board meeting subsequent to the date of payment. All checks are signed by the Executive Director and the Treasurer of the Board of Directors. Receipts of the District shall be deposited as soon as possible. The District’s practice is to deposit all funds within three business days. Risk Management The District participates in the Colorado Special District Insurance Pool for insurance coverage of property, general liability, public officials, auto physical damage, inland marine, and boiler and machinery. The annual premium is approximately $350,000. The District has a self-insurance plan for employee health and dental care. An outside administrator is utilized to monitor individual employee claims and negotiate excess coverage insurance policies. Excess coverage insurance policies are purchased to cover individual yearly health claims in excess of $60,000 and aggregate total yearly claims in excess of approximately $1,701,216. 67
- Page 15: Personnel The 2012 Budget includes
- Page 18 and 19: South Suburban Park and Recreation
- Page 20 and 21: South Suburban Park and Recreation
- Page 23 and 24: Mission and Goals 23
- Page 25 and 26: South Suburban Park and Recreation
- Page 27 and 28: South Suburban Park and Recreation
- Page 29 and 30: South Suburban Park and Recreation
- Page 31 and 32: South Suburban Park and Recreation
- Page 33 and 34: Finance (continued) South Suburban
- Page 35 and 36: South Suburban Park and Recreation
- Page 37 and 38: South Suburban Park and Recreation
- Page 39 and 40: South Suburban Park and Recreation
- Page 41 and 42: South Suburban Park and Recreation
- Page 43 and 44: South Suburban Park and Recreation
- Page 45 and 46: South Suburban Park and Recreation
- Page 47 and 48: South Suburban Park and Recreation
- Page 49: Golf Department (continued) Accompl
- Page 52 and 53: South Suburban Park and Recreation
- Page 55 and 56: Summary of Significant Financial Po
- Page 57 and 58: South Suburban Park and Recreation
- Page 59 and 60: South Suburban Park and Recreation
- Page 61 and 62: South Suburban Park and Recreation
- Page 63 and 64: South Suburban Park and Recreation
- Page 65: South Suburban Park and Recreation
- Page 69 and 70: Capital Improvement Plan 69
- Page 71 and 72: South Suburban Park and Recreation
- Page 73 and 74: South Suburban Park and Recreation
- Page 75 and 76: South Suburban Park and Recreation
- Page 78 and 79: Combined Financial Statements Gover
- Page 80: District Residents District Organiz
- Page 84 and 85: SOUTH SUBURBAN PARK AND RECREATION
- Page 86 and 87: SOUTH SUBURBAN PARK AND RECREATION
- Page 88 and 89: SOUTH SUBURBAN PARK AND RECREATION
- Page 91 and 92: SOUTH SUBURBAN PARK AND RECREATION
- Page 93 and 94: SOUTH SUBURBAN PARK AND RECREATION
- Page 95: SOUTH SUBURBAN PARK AND RECREATION
- Page 98 and 99: SOUTH SUBURBAN PARK AND RECREATION
- Page 100 and 101: SUMMARY OF POSITIONS BY DEPARTMENT
- Page 102 and 103: SUMMARY OF POSITIONS BY DEPARTMENT
- Page 104 and 105: 2012 CAPITAL REQUESTS SUMMARY Distr
- Page 106 and 107: Routine District Partner or Nonrout
- Page 108 and 109: CHERRY HILLS VILLAGE FUNDS Routine
- Page 110 and 111: 3. GENERAL FUND BUDGET 110
- Page 112 and 113: South Suburban Park and Recreation
- Page 114 and 115: South Suburban Park and Recreation
<strong>South</strong> <strong>Suburban</strong> Park <strong>and</strong> <strong>Recreation</strong> District<br />
Summary of Significant Financial Policies<br />
Authority to Contract <strong>and</strong> Procure<br />
Under the direction of the Board of Directors, the Executive Director is responsible for<br />
awarding all contracts <strong>and</strong> will give final approval of all purchases of materials, supplies,<br />
equipment, <strong>and</strong> goods, as well as, construction, maintenance, repair, <strong>and</strong> services in<br />
accordance with District policy <strong>and</strong> applicable provisions of law.<br />
The Board of Directors adopted the following Bidding Requirements:<br />
$2,000-$4,999 At least three verbal bids or catalog price quotations are<br />
required.<br />
$5,000-$59,999 Three written bids <strong>and</strong> department manager’s approval are<br />
required.<br />
$60,000 & above Formal bid procedure as required by Colorado Revised Statute<br />
32-1-1001(d)(I) which requires a notice to be published for<br />
bids on all construction contracts for work or material, or both,<br />
involving an expense of $60,000 or more of public moneys<br />
Cash Disbursement <strong>and</strong> Receipts<br />
All claims <strong>and</strong> dem<strong>and</strong>s against the District shall be approved in an open meeting by a<br />
majority of the members of the Board of Directors. The Manager of Finance may approve<br />
<strong>and</strong> pay claims conforming to a previously approved budget, but only if such claims are<br />
presented to the Board of Directors for ratification <strong>and</strong> approval at the next regular Board<br />
meeting subsequent to the date of payment.<br />
All checks are signed by the Executive Director <strong>and</strong> the Treasurer of the Board of Directors.<br />
Receipts of the District shall be deposited as soon as possible. The District’s practice is to<br />
deposit all funds within three business days.<br />
Risk Management<br />
The District participates in the Colorado Special District Insurance Pool for insurance<br />
coverage of property, general liability, public officials, auto physical damage, inl<strong>and</strong> marine,<br />
<strong>and</strong> boiler <strong>and</strong> machinery. The annual premium is approximately $350,000.<br />
The District has a self-insurance plan for employee health <strong>and</strong> dental care. An outside<br />
administrator is utilized to monitor individual employee claims <strong>and</strong> negotiate excess<br />
coverage insurance policies. Excess coverage insurance policies are purchased to cover<br />
individual yearly health claims in excess of $60,000 <strong>and</strong> aggregate total yearly claims in<br />
excess of approximately $1,701,216.<br />
67
Change language