2012 Budget - South Suburban Parks and Recreation

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South Suburban Park and Recreation District Budget Process and Calendar South Suburban Park and Recreation District begins the annual budget process in the spring of each calendar year with a planning meeting. Management discusses and develops goals and objectives for the upcoming budget. These priorities are discussed with staff and the Board of Directors. A proposed budget calendar is created which outlines target dates, as well as, dates for the public hearings, a date for formal adoption of the proposed budget, and a date for the certification of the mill levy. In July, each department is provided with a budget packet to use for compiling their department’s budget. The Finance Department is responsible for preparing the budget packet. This packet normally includes financial worksheets, salary information, and standardized budget forms. The financial worksheets contain their department’s revenues and expenditures for year to date of the current year, annual for the prior year, and the current year’s annual budget. There are columns provided to include the current year’s annual estimate and for the proposed budget. The staff from each department develops the budget for their individual programs based on the goals developed for the budget. These program level budgets are reviewed by each department manager. The budgets are due back to the finance department and the executive director by the end of the summer. The budgets are then complied and reviewed by staff and managers and adjusted to reflect the District’s mission and budget priorities. There is normally a budget retreat with the Board of Directors before the proposed budget is formally presented to them in October. At the budget retreat the budget overview is discussed, as well as, important key issues. These may include salary and benefit information, proposed capital projects, departmental budgets, proposed fee and charges, and citizen’s comments and requests. Changes are made to the proposed budget based on this retreat. The proposed budget is presented to the Board of Directors in October of each year. A legal notice is also published at this time. Proposed budgets are made available to the public for review and comment. Proposed fees and charges increases are also presented to the Board and public during the October meeting. The public has four opportunities to comment or request budget items during the District’s public board meetings, once per month in August, September, October, and November. The budget may be adjusted again based on Board direction or citizen’s comments before it is formally presented for approval at the November or December public meeting of the Board of Directors. Also in December the certification of the mill levies is completed. Certifications are sent to each county by December 15 th and the final approved budget is sent to the appropriate agencies and posted on the District’s web site. Annually in March the adopted budget is reviewed and amended. Generally the reason for amendment is to carryover uncompleted capital projects and associated grants or intergovernmental revenue. The appropriation can only be modified by Board approval upon completion of notification and publication requirements. However, the District can modify the budget by line item within the total appropriation without notification. 52
South Suburban Park and Recreation District Budget Process and Calendar Fri., July 15 Mon., Aug 1 Wed., Aug 10 Thurs., Aug 25 Fri., Aug 26 Wed., Sept 14 Wed., Oct 12 Wed., Nov 9 Fri., Dec 9 Wed., Dec 14 Thurs., Dec 15 Budget work papers (with June numbers) and salary information due to Staff from Finance Department. Preliminary list of capital projects due to Executive Director and the Finance Department. First Public Hearing on 2012 Budget. Preliminary Assessed Valuations due from Assessors. All 2012 Budget work papers (including 2011 estimates), fees and charges information, transmittal letter, requests for new programs, requests for new full-time and regular part-time positions, department goals, and updated capital list with estimates due to Executive Director and the Finance Department. Second Public Hearing on 2012 Budget 2012 Proposed Budget, including Proposed Fees and Charges Increases, submitted to Board (must publish “Notice of Budget” upon receipt of proposed budget). Third and Final Public Hearing on 2012 Proposed Budget. Final Assessed Valuation due from Assessors. Board formally adopts 2012 Budget. Certifies Mill Levy to Counties. Mill Levies transmitted to Counties. 53
Page 1 and 2: 2012 Budget South Suburban Park & R
Page 4: BUDGET GUIDE This budget guide is a
Page 7 and 8: South Suburban Park and Recreation
Page 9 and 10: Letter of Transmittal 9
Page 11 and 12: The staff from each department deve
Page 13 and 14: Operating revenue reflects an incre
Page 15: Personnel The 2012 Budget includes
Page 23 and 24: Mission and Goals 23
Page 33 and 34: Finance (continued) South Suburban
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Page 55 and 56: Summary of Significant Financial Po
Page 69 and 70: Capital Improvement Plan 69
Page 78 and 79: Combined Financial Statements Gover
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Page 100 and 101: SUMMARY OF POSITIONS BY DEPARTMENT
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SUMMARY OF POSITIONS BY DEPARTMENT
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2012 CAPITAL REQUESTS SUMMARY Distr
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Routine District Partner or Nonrout
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CHERRY HILLS VILLAGE FUNDS Routine
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3. GENERAL FUND BUDGET 110
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South Suburban Park and Recreation
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GENERAL FUND SUMMARY Table of Conte
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GENERAL FUND DETAIL 2012 Budget ADM
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GENERAL FUND DETAIL 2012 Budget INS
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GENERAL FUND DETAIL 2012 Budget PRE
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GENERAL FUND DETAIL 2012 Budget IRR
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GENERAL FUND DETAIL 2012 Budget HOR
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GENERAL FUND DETAIL 2012 Budget PLA
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GENERAL FUND DETAIL 2012 Budget Mis
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4. CONSERVATION TRUST FUND BUDGET 1
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CONSERVATION TRUST FUND Table of Co
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5. 2010 1 MILL FUND BUDGET 140
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2010 1 Mill Fund Table of Contents
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6. ENTERPRISE FUND BUDGET 146
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ENTERPRISE FUND SUMMARY Table of Co
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FAMILY SPORTS CENTER: GENERAL OPERA
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ICE ARENAS 2012 Budget FAMILY SPORT
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FAMILY SPORTS CENTER: ADULT HOCKEY
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FAMILY SPORTS CENTER: BIRTHDAY PART
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FAMILY SPORTS CENTER: FAMILY ENTERT
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ICE ARENAS SOUTH SUBURBAN ICE ARENA
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RECREATION CENTERS 2012 BUDGET REVE
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RECREATION CENTERS 2012 Budget SHER
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RECREATION CENTERS 2012 Budget DOUG
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RECREATION CENTERS DOUGLAS H. BUCK
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LONE TREE RECREATION CENTER: MAINTE
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RECREATION CENTERS 2012 Budget LONE
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LONE TREE RECREATION CENTER: FITNES
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RECREATION CENTERS 2012 Budget GOOD
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GOODSON RECREATION CENTER: FITNESS
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ATHLETIC PROGRAMS 2012 BUDGET NET R
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YOUTH BASEBALL ATHLETIC PROGRAMS 20
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ATHLETIC PROGRAMS 2012 Budget TRACK
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ATHLETIC PROGRAMS 2012 Budget GOLF
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YOUTH FLAG FOOTBALL ATHLETIC PROGRA
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FAMILY SPORTS CENTER DOME: GENERAL
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FAMILY SPORTS CENTER DOME: CLINICS
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2012 Budget OUTDOOR RECREATION PROG
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TENNIS CENTER AT LTGC OTHER RECREAT
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OTHER RECREATION FACILITIES 2012 Bu
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OTHER RECREATION FACILITIES 2012 Bu
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COOK CREEK SWIM TEAM OTHER RECREATI
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HOLLY SWIM TEAM OTHER RECREATION FA
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GOLF DEPARTMENT 2012 BUDGET REVENUE
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GOLF DEPARTMENT LONE TREE GOLF COUR
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GOLF DEPARTMENT 2012 Budget LONE TR
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GOLF DEPARTMENT 2012 Budget LONE TR
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LONE TREE GOLF COURSE: ROOMS DIVISI
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LONE TREE GOLF COURSE: LANDSCAPE MA
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SOUTH SUBURBAN GOLF COURSE: GENERAL
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GOLF DEPARTMENT 2012 Budget LITTLET
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LITTLETON GOLF COURSE: PRO SHOP GOL
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LITTLETON GOLF COURSE: CENTENNIAL R
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GOLF DEPARTMENT FAMILY SPORTS CENTE
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GOLF DEPARTMENT 2012 Budget FAMILY
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GOLF DEPARTMENT 2012 Budget FAMILY
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ENTERPRISE FUND OTHER 2012 Budget F
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7. DEBT SERVICE FUND BUDGET 250
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DEBT SERVICE FUND Table of Contents
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8. APPENDIX 258
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Resolution to adopt budget Section
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Littleton 121 121 tu 285 Marston La
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South Suburban Parks Recreation Dis
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SOUTH SUBURBAN PARK AND RECREATION
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South Suburban Parks and Recreation
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REVENUE CATEGORIES Other Program Re
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2012 Budget - South Suburban Parks and Recreation

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