BORDER ROADS ORGANISATION

CA NO: CDR 760 TF/ / 2012-13 Ser Page No: 01 

BORDER ROADS ORGANISATION 

Ministry of Road Transport and Highways, Govt of India 

HEADQUARTERS 760 BORDER ROADS TASK FORCE 

NAME OF WORK: ANNUAL MAINT CONTRACT FOR MAINTENANCE OF VENTILATION, 

LIGHTING, POWER SUPPLY AND MONITORING SYSTEM OF 2.50 KM LONG TWIN TUBES OF 

JAWAHAR TUNNEL AT KM 204.600 ON JAMMU-SRINAGAR ROAD (NH-44) UNDER 760 BRTF 

SECTOR PROJECT BEACON IN J & K STATE . 

. 

Sr 

No 

(A) 

CONTENTS 

PART-I (UNPRICED /TECHNICAL BID) 

Srl PAGE 

1. Content Sheet 01 To 01 

2. Tender Forwarding letter including eligibility criteria, list & format 02 To 13 

of qualification documents and instruction of tenders 

3. Notice of tender 14 To 16 

4. General condition of contracts 

17 To 45 

IAFW – 1815 (Z) including errata and amendments * 

5. Special condition 46 To 52 

6. Particular/technical Specifications including drawing 53 To 65 

(B) PART-II (PRICED BID) 

7. Total number of pages for (Q- Bid), available separately including 

Schedule A notes, Schedule A,B,C & D and tender page 

66 to 72 

(C) OTHER DOCUMENTS FORMING PART OF CONTRACT AGREEMENT 

8. Amendment / errata to tender documents To 

9. Relevant correspondence 

10. Acceptance letter 

11 Total No of pages 

12 Total Nos of Drawings 

** Not attached. These documents can be seen in the office of HQ 760 BRTF, C/O 56 APO during 

working hours. 

___________________________ 

(Signature of contractor with seal) 

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For Accepting Officer


FAX: No.01932-230328 

Registered / AD 

Tele 01932-230316 Headquarters 

Email: www.bro.nic.in, www.gref.nic.in 

760 Border Roads Task Force 

http://www.bro.nic.in 

Pin- 930760 C/o 56 APO 

8983/ 09 /E8 22 Nov 2012 

M/s _______________________________ 

__________________________________ 





Dear Sir (s) 

1. A set of tender documents containing T-Bid and Q-Bid (Priced Bid) for the above work is 

forwarded herewith. Please note that tender will be received by the Commander 760 BRTF, C/o 56 

APO upto 1200 Hrs on 14 Dec 2012. Tender received after the due date and time will not be 

considered. Contractor should drop tender documents (both ‘T & ‘Q’-bids) in the tender box up to 1200 

hrs on 14 Dec 2012. ‘T’-bid will be opened at 1205 Hrs on 14 Dec 2012 by BOO. The ‘Q’- Bid in respect 

of ‘T’-Bid qualified tenderer will be intimated separately to the qualified tenderer. The ‘Q’-bid of 

unqualified (T- Bid ) tenderer will be returned unopened to the firm. 

2. Tenderers or their duly authorized representative who have submitted their tenders and who wish 

to be present at the time of opening of tenders may visit the office of Commander 760 BRTF C/O 56 

APO at the above mentioned time. 

3. Tender documents may also be downloaded from BRO website www.bro.gov.in and printout is to 

be taken on A4 size paper. It is advisable that downloaded tender document preferably to be printed 

through laser printer only. Submission of photo copy of tender is not permitted. Cost of tender is to be 

attached with downloaded tender. If cost of tender is already submitted in the office of Accepting officer, it 

is not required to be attached again with downloaded tender, however photocopy of Bank draft shall be 

attached. If cost of tender is not attached/not already submitted in the office of Accepting officer, tender 

shall be rejected by the Accepting officer. 

4. Tendering procedure shall be single stage- two bid system and tender documents are prepared in 

two parts as under:- 

Part-I (Technical Bid- T Bid) and Part-II (Price/Commercial Bid – Q Bid) 

5. Part –I Technical Bid- T Bid (Srl Pages 01 to 65) 

5.1 Part-1 (Technical Bid- T Bid) shall comprise of the following: 

I. Eligibility / qualification documents 

II. Tender forwarding letters including eligibility criteria, list of qualification documents and 

instructions to tenderers 

III. Notice Inviting Tenders 

IV. Undertaking for General condition of contracts IAFW-1815(Z) forming part of contract 

agreement 

V. Special condition of contracts. 

VI. Particular/Technical specification including drawing/sketch. 

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VII 

VIII 

IX 

Any other tender documents except Price bid 

Cost of tender document if not already submitted 

Earnest money by unlisted contractors and enlisted contractors who have not submitted 

standing security deposit 

5.2 Technical evaluation criteria 

5.2.1 Bidder should have submitted cost of tender documents. 

5.2.2 If contractor is not enlisted with BRO or enlisted with BRO but has not submitted standing 

security deposit, he should have submitted Earnest Money. 

5.2.3 All the pages of T-Bid should have been duly signed by the bidder/authorized rep. 

5.2.4 Eligibility Criteria:- (A) Tenderers shall meet the following eligibility criterias: 

A.1 Capabilities (This criteria is exempted for tenderers enlisted with BRO in eligible class & 

above for works with estimated cost upto Rs 25 crores as given in NIT. 

(a) Working capital :- 

The tenderer should 

have working capital 

and /or credit facilities 

more than 10%of the 

estimated cost of work 

i.e. Rs 2.08 Lacs 

(b) Immovable property :- 

The tenderer should have 

immovable property of 

residual market value (i.e. 

free from loan/mortgage) 

of at least 10% of 

estimated cost of work 

given in NIT i.e. Rs 2.08 

lacs. 

(c) 

Note:-Immovable 

property shall be 

exclusively in the name 

of contractor/company 

and not in the name of 

family 

members/relatives/othe 

rs. In case of limited 

companies,these should 

also be reflected in 

Balance Sheet. 

Copy of latest balance sheet/ income tax return for 

working capital and/or Banker’s certificate for credit 

facilities. If necessary deptt will make inquiries with the 

tenderer’s Banker. 

Tenderer shall submit affidavit for immovable property 

incorporating following certificates in affidavit alongwith 

valuation report from Registered (with any Govt body) 

valuer and registration certificate with any Govt body of 

regd valuer :- 

(a) That the immovable property is free from mortages, 

hypothecation or any other disputes and encumbrances 

and clearly belongs to the contractor. 

Or 

That the immovable is free from any disputes and 

encumbrances and clearly belongs to the contractor. The 

immovable property has been mortgaged/hypothecated 

for Rs………….market value of immovable property as per 

valuation report given by Registered valuer is 

Rs………Therefore Residual market value of property i.e. 

Rs…….(market value minus mortgaged value) is free from 

any mortgage/hypothecation. 

(b) That the said immovable property has not been shown 

for seeking enlistment of a sister concern in BRO. 

(c) That the said immovable property will not be sold, 

transferred, gifted or otherwise disposed off till 

satisfactory completion of the work. 

Engineering Establishments 

Firm should have employed following Engineers on regular establishment. 

Estimated cost of work 

Nos of Engineers 

Up to Rs 1 Crore 

One Engineer (Graduate or Diploma) 

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A.2 Experience:- 

S/No Experience Criteria 

1. Tenderer should have successfully 

completed or substantially completed 

three similar work costing not less than 

the amount equal to 40% of estimated 

cost of work ie Rs 8.30 lacs 

Or 

Two similar works costing not less 

than the amount equal to 50% of 

estimated cost of work. ie Rs 10.38 

lacs 

Or 

One similar work costing not less than 

the amount equal to 80% of estimated 

cost of work ie Rs 16.60 lacs in “last 

seven & current” financial years. These 

similar works should have been 

successfully completed or substantially 

completed at altitude 1000 m & above. 

Documents to be submitted by the tenderers to 

prove eligibility:- 

List of works completed/substantially 

completed in the last seven and current 

financial years and ongoing works in the 

following format :- 

a) Name of work & CA No. 

(b) Brief scope of work 

(c)Name and address of employer/ 

clients 

(d) Accepted contract amount 

(e) Date of commencement of work 

(f)Original date of completion 

(g) Extended date of completion 

(h) Actual date of completion/ Present progress 

(j) Cost of completed work 

(k) Remarks explaining reasons of delay if any 

Note:- `Note:-Works proving eligibility criteria of 

experience shall be highlighted and 

performance certificate from client in respect of 

this work shall be submitted. 

Similar works: - Maintenance of ventilation, lighting , power supply and monitoring 

system of tunnel. 

A-3 Available Bid Capacity (ABC):- as per formula given here-in-after should be more than estimated 

cost of work given in NIT i.e. 20.75 Lacs 

A-4 Vehicle,Equipments and Plants (VEP) : Tenderer should own or have assured access (through 

hire/ lease/ purchase agreement / other commercial means) to the requisite Equipments, Plants and 

Vehicles in good working condition as given here under :- 

(i)Tippers/ Trucks 

= Nil 

A.5 Performance and other requirements: 

a) There is no poor/slow progress in running work. (If yes he will submit details and reasons of 

delay to check that these are not attributable to him or are beyond his control). 

b) There are no serious defect observed in works which stand rectified (If yes he will submit 

details and reasons) 

c) There are no cancelled/ abandoned contracts in which Govt unrealized recoveries exist (If yes 

he will submit details and reasons) 

d) He/They have not been blacklisted by any Govt Deptt (If yes he will submit details and 

reasons) 

e) There are no any Govt dues outstanding against the firm (If yes he will submit details and 

reasons) 

f) Proprietor/partners/directors of firm are not involved in antinational/social activities and have 

neither been convicted nor any proceeding are pending in court for such activities (If yes he 

submit details) 

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Notes for (A): 

(i) * Eligible class shall be Class E for works with estimated cost up to Rs 0.15 crore (as per 

NIT), Class D for works with estimated cost between Rs 0.15 crore to Rs 0.30 crore (as per 

NIT), Class C for works with estimated cost between Rs 0.30 crore to Rs 0.60 crore (as per 

NIT), Class B for works with estimated cost between Rs 0.60 crore to Rs 1.50 crore (as per NIT), 

Class A for works with estimated cost between Rs 1.50 crore to Rs 3.00 crore (as per NIT), 

Class S for works with estimated cost between Rs 3.00 crore to Rs 12.00 crore (as per NIT), 

Class SS for works with estimated cost between Rs 12.00 crore to Rs 25.00 crore (as per NIT), 

(ii) Blanks 

(iii) The work may have been executed by the tenderer as prime contractor or as a 

member of joint venture or sub contractor. In case project has been executed by a joint 

venture, weightage towards experience of the project would be given to each member in 

proportion to their participation in the joint venture. 

(iv) Substantially completed works means those works which are 90% completed on 

the date of submission (i.e. gross value of work done up to the Signature of contractor 

last date of submission is 90% or more of the original contract price) and continuing 

satisfactorily. 

(v) Completion cost of works shall be brought to common base date of receipt of tender 

as per following formula: 

Completion cost X (1+Period in days from date of completion to date of receipt of 

tender/365 days) X 0.10) 

(vi) Available Bid Capacity (ABC) will be calculated as under:- 

Available Bid Capacity =2.5 X A X N –B 

A- Maximum value of all civil Engg works in any one year during the last 5 

financial years (updated to the current price level with enhancement factors as 

given below) 

Year 

Multiplying factor 

Last first year 1.10 

Last second year 1.20 

Last third year 1.30 

Last fourth year 1.40 

Last fifth year 1.50 

N – Number of years prescribed for completion of work for which the current bid 

is invited. 

B – Value of the balance ongoing works to be executed in period N. 

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(vii) The tenderers shall indicate actual figures of completion cost of work and value of A 

without any enhancement as stated above. 

(viii) To determine the altitude of work, average of minimum and maximum altitudes of the 

work site shall be considered. 

(ix) Immovable property shall be exclusively in the name of contractor/company and not in the 

name of family members/relatives/others. In case of limited companies, these should also be 

reflected in Balance Sheet. 

(x) Relaxation may be given in any one criteria (except in criteria of experience and 

performance & others requirements) up to 25% extent i.e. ABC may be permitted up to 

75% of estimated cost of works /VEP may be permitted up to 75% of total Nos of requisite 

VEP/ Working capital may be permitted up to 75% of requirements / Immovable property may 

be permitted up to 75% of requirements/engineering establishment may be permitted up to 

75% of requirements. No relaxation shall be permitted in criteria of experience and 

performance & other requirements. 

(xii) The tenderer may be afforded an opportunity to clarify or modify his qualification 

documents, if necessary, with respect to any rectifiable defect. The tenderer will respond in not 

more than 15 days of issue of the clarification letter, failing to which his tender is liable to be 

rejected. 

(B) JOINT VENTURE (JV):- Joint ventures are permitted for Bridge works with estimated cost 

more than Rs. 10 crores and for other works with estimated cost more than Rs.25 crores. 

Number of partners in joint ventures shall not be more than three. 

Criteria 

Experience 

Available bid capacity 

Immovable property 

Vehicle, Equipments and plants 

Working capital 

Engineering establishment for 

execution contracts 

Performance and other 

requirements: 

Method of evaluation 

All Partners of JV must satisfy collectively. 

Each partner of JV should meet the criteria in 

proportion of shares of partners in JV. For example if 

any partner has 40% share in JV, he should have 

available bid capacity more than 40% of estimated 

cost of work and minimum immovable property equal 

to 40% of 10% i.e. 4% of estimated cost of work. 

All Partners of JV must satisfy collectively. 

All Partners of JV must satisfy individually 

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(C) Disqualification:- Even though the tenderer meet the above criteria, they are liable to be 

disqualified if they have made misleading or false information in bidding documents submitted. 

5.2.5 List & Format of eligibility documents to be attached alongwith Part-I of tender documents to prove 

eligibility:- 

(i) List of works completed/ substantially completed in the last seven and current financial 

years and ongoing works in the following format:- 

a) Name of work & CA No. 

(b) Brief scope of work 

(c)Name and address of employer/ clients 

(d) Accepted contract amount 

(e) Date of commencement of work 

(f)Original date of completion 

(g) Extended date of completion 

(h) Actual date of completion/ Present progress 

(j) Cost of completed work 

(k) Remarks explaining reasons of delay if any 

Note: - Works proving eligibility criteria of experience shall be highlighted and performance 

certificate from client in respect of these work shall be submitted. 

(ii) Available Bid Capacity:- 

FOR-A :- Balance Sheets /Certificates from chartered Accountant indicating annual turnover 

of civil Engg works constructed in last 5 year. 

FOR-B:- Contractor shall submit details of ongoing works as per format stated here-in-before. 

Tenderer shall calculate ABC and submit details duly signed. 

(iii) Equipments, Plants and Vehicles: 

(a) Tenderer shall indicate source of requisite Equipments, Plants and Vehicles in good 

working condition required for execution of work in following format:- 

(i) Item 

(ii) Year of manufacture 

(iii) Source from where to be arranged (owned/leased etc) 

(iv) Location presently deployed 

(v) Based on known commitments, whether will be available for use in the proposed contract 

(b) Copy of documentary support of ownership/assured to the satisfaction of the Accepting 

officer. 

(iv) Performance and other requirements: 

Tenderer shall submit undertaking that 

a) There is no poor/slow progress in running work. (If yes he will submit details and reasons of 

delay to check that these are not attributable to him or are beyond his control). 

b) There are no serious defect observed in works which stand uncertified (If yes he will submit 

details and reasons) 

c) There are no cancelled/ abandoned contracts in which Govt unrealized recoveries exist (If 

yes he will submit details and reasons) 

d) He/They have not been blacklisted by any Govt Deptt (If yes he will submit details and 

reasons) 

e) There are no any Govt dues outstanding against the firm (If yes he will submit details and 

reasons) 

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f) Proprietor/partners/directors of firm are not involved in antinational/social activities and 

have neither been convicted nor any proceeding are pending in court for such activities (If yes 

he submit details) 

(v) Tenderer shall submit information of all arbitration/court cases decided during last five & 

current financial years and also presently in progress as per following format:- 

(a) Name and address of employer 

(b) Cause of dispute 

(c) Amounts involved 

(d)Brief of court judgment/ arbitration award (if published) otherwise present progress 

(vi) Working Capital: 

Copy of latest balance sheet/income tax return for working capital and/or Banker’s certificate 

for credit facilities. If necessary deptt will make inquiries with the tenderer’s Banker. 

(vii) Immovable Property:- 

Tenderer shall submit affidavit for immovable property incorporating following certificates in 

affidavit alongwith valuation report from Registered (with any Govt body) valuer and 

registration certificate with any Govt body of regd valuer :- 

(a) That the immovable property is free from mortages, hypothecation or any other disputes 

and encumbrances and clearly belongs to the contractor. 

Or 

That the immovable is free from any disputes and encumbrances and clearly belongs to the 

contractor. The immovable property has been mortgaged /hypothecated for Rs…………………. 

market value of immovable property as per valuation report given by Registered valuer is 

Rs……………………. Therefore Residual market value of property i.e. Rs……….. (market value 

minus mortgaged value) is free from any mortgage/hypothecation. 

(b) That the said immovable property has not been shown for seeking enlistment of a sister 

concern in BRO. 

(c) That the said immovable property will not be sold, transferred, gifted or otherwise disposed 

off till satisfactory completion of the work. 

(viii) Engineering Establishments: 

Tenderer shall submit list of Engineers on his permanent establishment with qualification & 

experience along with affidavits from requisite numbers of Engineers regarding employment 

with firm and copies of Degree/Diploma certificates and experience certificate. 

(ix) Constitution of firm along with copy of partnership deed (in case of partnership firms) and 

memorandum of articles and association (in case of limited companies ) 

(x) Copies of passport of proprietor /partners/directors (if available). If not submitted and 

Accepting officer has doubt in character and antecedents of proprietor/partners/directors he 

may get these verified from police authorities. 

(xi) Copies of PAN card of proprietor/partners/directors. 

(xii) Lowest bidder (if his offer is decided for acceptance) will be required to fill enlistment form 

for provisional enlistment. 

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Notes:- 

(i) Documents as listed at Sl (vi) to (viii) above are exempted for tenderer enlisted in BRO in 

eligible Class* & above for works with estimated cost up to Rs 25 crores as given in NIT. 

(i) Documents as listed at Sl (ix) to (xii) above are exempted for tenderer enlisted in BRO in any 

class. 

(iii) Affidavit shall be submitted on non judicial papers of appropriate value duly attested by the 

Magistrate/ Notary Public. 

(iv) Photocopies of documents shall be attested by Gazetted officer/public notary and 

also self attested. 

5.3 The bidder should meets all the technical evaluation criteria including in indicated in the bid 

documents in order that the bid is considered to be technically responsive and the bidder 

qualifying to have its commercial bid opened. 

6. Part–II Priced /Commercial-‘Q’ bid) (Srl Pages 66 to 72) 

6.1 Part–II (Price /Commercial bids-‘Q’ bid) shall comprise of the following: 

(i) Schedule ‘A’ Notes 

(ii) Schedule ‘A’(to be quoted by bidder) 

(iii) Schedule ‘B, C & D. 

(iv) Tender page 

6.2 Q-bid evaluation 

(i) Arithmetical corrections shall be made as per General Condition of contracts 6 (A)(A) of 

IAFW 2249. 

(ii) Commercial bid will be reviewed to ensure that the figures indicated therein are are 

consistent with the details of the corresponding Technical bids. 

(iii) For the purpose of evaluation “cost” shall be inclusive of all taxes and duties. 

(iv) Cost of item of schedule A shall be totaled and the bidder who has quoted lowest total 

cost in schedule “A” (L1) shall be considered successfully bidder and all others bidder shall be 

considered unsuccessful. Offer of successful bidder (L1) shall only be considered for 

acceptance. If L1 backs out, re-tendering shall be resorted in a fair and transparent manner. 

7. All the tender documents (Part-I & Part-II) shall be submitted together at one stage but placed in 

separate sealed envelopes (supplied by the tenderer) duly marked Part I and Part II as staged above. 

Both the envelopes containing Part I (Unpriced Bid) and Part – II ( Priced Bid) duly sealed shall be put in 

large size envelop ( cloth lined outer cover to be supplied by the tenderer) This outer cover shall indicate 

name of work, name of tenderer last date and time of tender prominently. 

8. The tender documents (Part-I & Part-II) should be submitted / should be dropped in Tender Box 

kept at the office of Accepting officer Project Beacon before the date and time fixed for receipt of tender. 

The tender received after due date and time shall not be considered for acceptance. BRO shall not be 

responsible for any postal or other delay and shall not take care to ensure the submission of tender at 

place and time fixed for receipt of tender. 

9. Tender shall be opened immediately after the time indicated in Para I herein before in the 

presence of tenderers or their authorized representative whoever wish to be present. Part-I only shall be 

opened first on this day. Part-II (Price bid) shall not be opened. Part-II (priced bid) envalepe shall be 

signed by the tender opening officers and some bidders present and shall be put in separate large 

envelope and sealed by the opening officers. Large envelope shall also be signed by the tender opening 

officers and some bidders presents. This large size envelope containing unopened price bids shall be 

kept in safe custody of the officer nominated by the Accepting officer for this purpose. Part I 

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(Unpriced bid) will be opened and evaluated as per BRO technical evaluation criteria given in the tender 

documents. Qualified tenderer will accordingly be informed along with date & time of opening of their 

price bid(however date of opening of priced bid shall not be earlier than 7 days from date of opening of of 

Part-I). Unqualified tenderer will also be informed and their Part-II (price bid) shall be returned unopened 

separately Part-II shall be opened on the appointed date/time in the presence of such tenderer who 

choose to be present and the amounts quoted by the tenderers shall be read out by the opening officer(s) 

to the tenderers. 

10. The Commander 760 BRTF, C/o 56 APO will be Accepting Officer here-in-after referred to as 

such for the purpose of this contract. 

11. Tenderers are requested to quote rates both in figure and words against each items of 

Schedule’A’ and extend the amount in Schedule ‘A’. 

12. If tenderers desire that any condition or stipulation given in the tender documents is to be 

modified or deleted, they may submit their comments/suggestion well before last date of 

submission of tender for consideration by the Deptt for issue of corrigendum/amendments to 

tender documents. If deptt considers comments/suggestion suitable, corrigendum/amendments 

to tender documents shall be issued and also uploaded on BRO web site. If deptt does not 

consider comments/suggestion suitable, corrigendum/amendments to tender documents should 

not be issued/uploaded on BRO web site and tenderers shall quote strictly complying with the 

various provisions given in the tender documents. Any tender which stipulates any 

alterations to any of the conditions/provisions laid down in tender documents (including 

corrigendum/amendments) or which proposes any other conditions of any description 

whatsoever is liable to be rejected. 

13. The tenderers are advised to visit the work site to acquaint themselves of working and 

site conditions, before submitting their tender. The submission of tender by a person implies 

that he has read this tender forwarding letter, the conditions of contract and has made himself 

aware of the scope and specifications of the work to be done and of the conditions and other 

factors, site conditions, taxes & levies prevailing etc which may affect the quotation and 

execution of the work. 

14. Tenderer must be very careful to deliver a bonafide tender; failing which the tenders are 

liable to be rejected. Tenderers are, therefore, advised to ensure that their tender must satisfy 

each and every condition laid down in the tender documents. 

15. Tenderers must ensure that their tender is unambiguous and is completed in all respects. 

Their particular attention is drawn to the following requirements, which must be complied with:- 

(a) Tender documents are to be signed, dated and witnessed as provided for the 

purpose. 

(b) All corrections should be signed or initialed. Use of correcting fluid is not allowed. 

(c) Cloth lined envelope shall be used for returning the tender documents. 

(d) In case they are submitting a BLANK TENDER, word ‘BLANK’ must be 

prominently endorsed on the envelope and in schedule ‘A’ inside the tender documents 

and general summary duly signed by the tenderer. 

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(e) If a tender is submitted on behalf of a firm, it may be signed either by all partners 

or a person holding a valid power of attorney from all the partners constituting the firm. 

The person signing the tender on behalf of another or on behalf of a firm shall attach with 

tender a proper power of attorney duly executed in his favour by such other person or by 

all the partners stating specifically that he has authority to bind such other person(s) or 

the firm as the case may be in all matters pertaining to the contract including the 

arbitration clause. The power of attorney shall be executed as indicated below:- 

(i) In case of proprietorship concern if tender is signed by other than proprietor, 

person signing tender documents should hold power of attorney from proprietor. 

(ii) In case of partnership concern, power of attorney shall be executed by all 

partners. 

(iii) In case of company, power of attorney shall be executed in accordance with 

the constitution of company. 

16. Tenderer who has downloaded the tender from the BRO website shall not temper/modify 

the tender form in any manner. In case if the same is found to be tempered/modified in any 

manner, tender will be completely rejected and tenderer is liable to be banned from doing 

business with BRO. 

17. Your attention is drawn to the Indian Official Secret Act –1923 (XIX of 1923) as amended 

up to date particularly Section 5 thereof. 

18. Earnest Money:- 

(a) Earnest money is not required to be attached with tender by the enlisted contractor 

with BRO (term “enlisted contractor” used in tender documents means “enlisted 

contractor with BRO”) who have submitted standing security but same is required from 

un-enlisted contractor/enlisted contractors with BRO, who have not submitted standing 

security deposit. 

(b) Unenlisted contractors with BRO/enlisted contractors with BRO, who have not 

submitted standing security deposit will submit the tender accompanied with Earnest 

Money amounting to Rs 41500/- (Rupees forty one thousand five thousand only) in 

the form of Deposit at call Receipt/Term Deposit Receipt/Special Term Deposit Receipt 

issued in favour of Commander 760 BRTF C/o 56 APO by nationalized/scheduled Bank. 

Tender not accompanied with earnest money will not be considered for acceptance. The 

amount of this receipt should be basic amount and not their maturity value. Any deposit 

lying with the department in any form against any other tender and/or contract shall not 

be considered for adjustment as the earnest money against the tender. Any tender not 

accompanied with the earnest money in the form as indicated here-in-before or 

accompanied with any letter/communication containing any request for adjustment of any 

other deposit as earnest money shall be treated as non bonafide tender. 

(c) Earnest money shall be returned to unsuccessful bidders (other than 

L-1) after opening of price bids and to successful (L-1) bidder after receipt of security 

deposit. 

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19. Security Deposit:- 

(a) In case of a enlisted contractor, who has submitted the standing security deposit, 

but the tendered cost of the work exceeds the upper tendering limit of the contractor and 

the Accepting Officer decides to accept this tender, the contractor has to lodge Additional 

Security Deposit (difference of security of work and standing security deposit) as notified 

by the Accepting Officer in the prescribed form within 30 days of the receipt by him of 

notification of acceptance of the tender, failing which this sum shall be recovered from the 

first RAR payment, and if the date of first RAR is prior to the period mentioned above, the 

same shall be recovered from such payment. 

(b) In case of unenlisted contractor/enlisted contractor who has not deposited the 

Standing Security deposit, and the Accepting Officer decides to accept his tender, then 

contrctor has to lodge Security Deposit as notified by the Accepting Officer in the 

prescribed form within 30 days of the receipt by him of notification of acceptance of the 

tender, failing which this sum shall be recovered from the first RAR payment, and if the 

date of first RAR is prior to the period mentioned above, the same shall be recovered 

from such payment. The security deposit amount will be communicated as per 

departmental norms but in no case the same shall be more than Rs 11,25,000.00 

(Rupees Eleven Lakh Twenty Five Thousand only). 

(c) The contractor may at his discretion furnish in lieu of Additional Security Deposit 

or Security Deposit a Bank Guarantee Bond executed by any nationalized/Schedule Bank 

for the said amount. The form of Bank Guarantee Bond may be seen in any office of 

BRO. 

Table for Security Money 

Srl Estimated cost of work 

Earnest Money 

No. 

(a) UP to Rs. 15.00 Rs. 2% of the amount subject to a minimum of 

Rs. 3000/- 

(b) Over Rs. 15.00 lacs & up to 30.00 

lacs 

2% of the amount subject to a maximum 

of Rs 45,000/- 

(c) Over Rs. 30.00 lacs & up to 60 lacs 1.5% of the amount 

(d) Over Rs. 60 lacs & up to 150 lacs 1.5% of the amount 

(e) Over Rs. 150 lacs & up to Rs. 300 

lacs 

Rs 2,25,000/- plus 1% of amount in excess 

of Rs 150 Lacs ( Max- Rs 3,00,000/-) 

(f) Over 300 lacs up to 1200.00 lacs Rs. 3,00,000/- plus 0.5% of the amount in 

excess of Rs. 300.00 lacs subject to 

maximum of Rs. 6,00,000/- 

(g) Over Rs. 1200.00 lacs 0.50% of the amount subject to a 

maximum of Rs. 9,00,000/- 

20. Accepting Officer reserves the right to accept the tender submitted by a Public Sector Undertaking, 

giving a price/purchase preference over other tender(s), which may be lower, as are admissible under the 

Govt. Policy. No claim for any compensation or otherwise shall be admissible from those, whose tenders 

may be rejected on account of the said Policy. 

21. In view of postal and other delays, it is suggested that your tender be posted sufficiently in 

advance of the last date fixed for receipt of tenders or sent through a special messenger, if necessary. 

Tender received late will not be considered. Telegraphic communications received in connection with this 

tender will also be not considered. 

___________________________ 


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22. The tender shall remain open for acceptance for a period of One hundred twenty (120) days 

from the date of opening of Q- Bid of the tender.(excluding the date of opening) 

23. BLANK 

24 On acceptance of tender, the name of authorized representative(s) of the contractors who would 

be responsible for taking instructions from Engineer- in – Charge or its authorized representatives shall 

be intimated by the contractor within 7 days of issue of Acceptance letters. 

25 Revision/ Modification of quoted of quoted price 

(a) The tenderer shall quote his rates on the schedule ‘A’ of General Summary Pages 

only. In case the tenderer has to revise/ modify the rates quoted in the schedule ’A’ and/ or 

General summary before deposition in tender box he may do so only in the schedule ‘A’ / 

General summary. 

(b) In case the tenderer has to revise /modify /withdraw his quoted rates / offer after it is 

deposited in tender box, he may do so on his letter head before the latest time fixed of 

submission of tenders and deposit in the tender box in sealed /properly closed cover only. Any 

revision/ modification in offer / withdrawal of offer in the form of an open letter shall not be 

taken into account, while considering in his originally offer. 

(c) The tenderer shall not be permitted /modify /withdraw price bid unopened after closure of 

the time fixed for receipt of tender. 

26. Revocation of offer: 

In case of the lowest tenderer revoke his offer or revise rates upwards (which will be treated as 

revocation of offer), after opening of tender and before expiry of original validity period stipulated in 

tender documents, the earnest money deposited by him shall be forfeited. In case of BRO enlisted 

contractors, the amount equal to the earnest money stipulated in the Notice of tender, shall be notified to 

the tenderer for depositing the amount through MRO, failing which the amount shall be recovered from 

any payment due to such contractor or shall be adjusted from the Standard Security deposit. In addition, 

L-1 tenderer revoking offer and his related firms shall not be issued the tender in second or subsequent 

calls of subject work. 

Yours Faithfully, 

Signature of contractor 

Dated_______________ 

Enclosures: Tender documents 

___________________________ 


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BORDER ROADS ORGANISATION 

COMMANDER 760 BRTF, C/O 56 APO 

NOTICE OF TENDER 

1. A sealed tender is invited for :ANNUAL MAINT CONTRACT FOR MAINTENANCE OF 

VENTILATION, LIGHTING, POWER SUPPLY AND MONITORING SYSTEM OF 2.50 KM LONG 

TWIN TUBES OF JAWAHAR TUNNEL AT KM 204.600 ON JAMMU-SRINAGAR ROAD (NH-44) 

UNDER 760 BRTF SECTOR PROJECT BEACON IN J & K STATE . 

2. Tender documents may be downloaded from BRO web site www.bro.gov.in. on or after 22 Nov 

2012 and print out is to be taken on A4 size paper. It is advisable that the downloaded tender document 

is preferably printed through laser printer only. Submission of photo copy of tender is not permitted. 

Tender documents downloaded from web site shall be accompanied with cost of tender documents, 

failing to which tender documents shall be summarily rejected. 

3. The work is estimated to cost Rs 20.75 lac (Rupees twenty lac seventy five thousand only) 

approximately or as subsequently amended in tender documents or uploaded in BRO website. This 

estimate, however, is not a guarantee and is merely given as a rough guide and if works cost more or 

less, the tenderer shall have no claim on that account of what so ever nature. 

4. The tender shall be based on drawing, specifications, General Conditions of Contracts IAFW- 

1815 Z and item rate contract form based on IAFW 1815 R with schedule ‘A’ (list of works) to be 

priced by the tenderers. 

5. Not more than one tender shall be submitted by one contactor or contractors having business 

relationship. Under no circumstance will father and his son(s) or other close relations who have business 

relationship with one another (i.e when one or more partner(s)/director(s) are common) be allowed to 

tender for the same contract as separate competitors. A breach of this condition will render the tenders of 

both parities liable to rejection. 

6. The work is to be completed within 12 months or as subsequently amended in tender documents 

or uploaded in BRO website in accordance with the phasing, if any, indicated in the tender from the date 

of handing over the site, which will be generally within one month from the date of issue of acceptance 

letter. 

7. Tender documents may also be purchased either by hand or may be requested by post by sending 

requisition well in advance along with cost of tender documents from the office of Commander 760 BRTF, 

C/O 56 APO. BRO shall not be responsible for any loss or postal delays. 

8. The Commander 760 BRTF, C/O 56 APO will be the Accepting Officer, here in after, referred to 

as such for the purpose of this contract. 

___________________________ 


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(NOTICE OF TENDER (contd…….) 

9. Tender (in full) either downloaded from BRO website or purchased from BRO will be received by 

HQ 760 BRTF, C/o 56 APO so as to reach this office on or before 14 Dec 2012 at 1200 Hrs. 

10. Intending tenderers are advised to visit BRO website three days prior to date of submission of 

tender for any corrigendum / addendum/ amendment. Tender received after due date shall not be 

considered for opening and no reason for delay or claim whatsoever shall be entertained. 

11. Earnest money is not required to be attached with tender by the enlisted contractor with BRO who 

have submitted standing security deposit but it is required from other contractors to be attached with 

tender documents for Rs 41500/- (Rupees forty one thousand five hundred only) in the shape of call 

deposit receipt in favour of Commander 760 BRTF, C/O 56 APO obtained from any Nationalized/ 

Scheduled Bank and having maturity/validity period 30 days more than validity period of his offer. Un 

enlisted contractor may note that they will be required to lodge security deposit of the work in the 

prescribed form on receipt in writing from the Accepting Officer if their offer is accepted. 

12. Copies of drawings and other documents pertaining to the work (signed for the purpose of 

identification by the Accepting Officer or his accredited representative) and sample of materials and 

stores to be supplied by the contractor will be opened for inspection at the following locations:- 

Commander 760 BRTF, C/O 56 APO 

13. Tenderers are advised to visit the work site by making prior appointment with Commander 760 

BRTF, C/O 56 APO. 

14. A tenderer shall be deemed to have full knowledge of all relevant documents, samples, site etc 

whether he had inspected them or not. 

15. Any qualification documents/ tender which stipulates any alternative to any of the conditions laid 

down or which proposes any other conditions of any description whatsoever is liable to be rejected. 

16. The Accepting Officer reserves his right to accept a tender submitted by a Public Undertaking, 

giving a purchase preference over other tender(s) which may be lower, as are admissible under the Govt 

policy. No claim for any compensation or otherwise shall be admissible from such tenderers whose 

tenders may be rejected on account of the said policy. 

17. The submission of a tender by a tenderer implies that he had read this notice and conditions of 

contract and has made himself aware of the scope and specifications of the work to be done and of the 

conditions and rates at which stores, tools and plants etc will be issued to him, local conditions and other 

factors bearing on the execution of the work. 

18. Applicant contractor must send/ attach demand draft for Rs 500/- (Rupees five hundred only) in 

favour of Accepting officer i.e. Commander 760 BRTF, C/o 56 APO and payable at SBI, Verinag, Bank 

Code No 2501 obtained from any Nationalized/ scheduled Bank valid for three months with their 

application/downloaded tenders as the cost of tender forms/ documents. The all applicable bank charges 

shall be born by the applicant and he shall not have any claim what so ever on this account on 

Government. In case of re- tendering, the firms which has submitted the DD in earlier calls will require to 

submit DD along with their tender/application in subsequent calls also. Tender not accompanied with the 

cost of tender documents is liable to be rejected. However, public sectors undertaking / Govt undertaking 

firms are exempted from the payment towards cost of tender documents. 

___________________________ 


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.(NOTICE OF TENDER (contd…….) 

19. The Demand Draft attached with the applications form/tender documents shall be non refundable. 

20. The Accepting Officer does not bind himself to accept the lowest or any tender or to give any 

reasons for doing so. 

21. Tenderer who has downloaded the tender from the BRO website shall not temper/modify the 

tender form in any manner. In case if the same is found to be tempered modified in any manner, tender 

will be summarily rejected and tenderer is liable to be banned from doing business with BRO. 

22. For further particulars, you may refer BRO website http:/www.bro.gov.in. 

23. For eligibility criteria and other details, tender documents to be uploaded on website shall be 

referred. 

24. In the event of lowest tenderer revoking his offer or revising his rates upward (which will be treated 

as revocation of offer), after opening of tenders, the earnest money deposited by him shall be forfeited. In 

case BRO enlisted contractors, the amount equal to the earnest money stipulated in the Notice of tender, 

shall be notified to the tenderer for depositing the amount through MRO, failing which the amount shall be 

recovered from payment due to such contractor or shall be adjusted from the Standing Security Deposit. 

In addition, such tenderer and his related firm shall not be issued the tender in second call or subsequent 

calls. 

25. Above particulars may change due to Adm or any other reason and shall be available in BRO web 

site www.bro.gov.in. Therefore bidders/ contractors are requested to visit BRO web site frequently for any 

changes in above particulars. 

26. This notice of tender shall form part of the contract. 

Sd/-xxx 

Signature of Contractor 

SE (Civ) 

Dated: 2012 Accepting Officer 

8983/ 03 / E8 01 Nov 2012 

Headquarters 

760 BRTF, C/O 56 APO 

Distributions:- 

1. HQ CE (P) Beacon, C/O 56 APO 2. HQ CE (P) Himank, C/O 56 APO 

3. HQ CE (P) Deepak, C/O 56 APO 4. HQ CE (P) Sampark, C/O 56 APO 

5. HQ CE (P) Chetak, C/O 56 APO 6. HQ CE (P) Vijayak, C/O 56 APO 

7. HQ CE (P) Shivalik, C/O 56 APO 8. HQ 13 BRTF, C/O 56 APO 

9. HQ 32 BRTF, C/O 56 APO 10. HQ 35 BRTF, C/O 56 APO 

11. HQ 31 BRTF, C/O 56 APO 12. 53 RCC, C/O 56 APO 

13. 99 RCC, C/O 56 APO 14. 118 RCC, C/O 56 APO 



19. HQ DGBR (E8 Sec) 20. MES Builders Association of India (Regd) C/O 

Vivek Motors, Shiv Nagar, NH-44, Udhampur 

(J&K)-182 101 

21. M/S______________________________ 

___________________________ 


sd/- xxx 

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CA No: CDR 760 TF/ / 2012-13 Ser Page No 17 to 45 

GENERAL CONDITIONS OF CONTRACT FOR SUPPLY OF STORES AND MATERIALS 

IAFW-1815 (Z) 1969 PRINT INCLUDING ERRATA 1 TO 28 AND AMENDMENT 1 TO 34 





. 

1. A copy of the General Conditions of Contract for supply of stores and materials IAFW 

1815 (Z) 1969 print including errata 1 to 28 and amendment 1 to 34 thereto is in my./our 

possession. I/we have read and understood the provisions contained in the aforesaid General 

Conditions of Contracts before submission of the tender and I/we agree that I/we shall abide by 

the terms and conditions thereof. 

2. It is hereby further agreed and declared by me/us that the General Conditions of 

Contracts IAFW-1815 (Z) print 1969 including condition 37 thereof pertaining to settlement of 

disputes by arbitration, (Serial Page No 9 to 37) with errata 1 to 28 and amendment 1 to 34 shall 

form part of these tender documents. 

3. Wherever the phrases Commander Works Engineer (CWE) and Garrison Engineer (GE) 

have been used in the General Conditions of Contract (IAFW-1815 (Z) the same are considered 

as Task Force Commander (TFC) and OC Contract respectively as applicable in Border Roads 

Organisation. 

Note:Copy of General conditions of contracts IAFW-1815Z can be referred in any office of 

BRO. 

___________________________ 


sd/- xxx 

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CA NO: CDR/760TF/ / 2012-13 Ser Page No: 46 

SPECIAL CONDITIONS 





1. The special conditions shall be read in conjunction with General Conditions of Contract IAFW – 

2249 and wherever variation exists, the General Specifications shall take precedence over the aforesaid 

special conditions. 

2. The special conditions given in succeeding paragraphs shall be read in conjunction with Schedule 

“A”, particular specifications and General Conditions of Contract IAFW 1779A. In case of any 

discrepancies in the various provisions of the contract, the following order of precedence shall be 

observed: - 

(a) Description given in Schedule “A”. 

(b) Particular Specifications. 

(c) Special conditions of contract. 

(d) General Conditions of Contract IAFW 2249. 

3. INSPECTION OF SITES: The contractor is particularly advised to inspect the proposed site with 

prior appointment with Commander 760 BRTF, C/O 56 APO so as to acquaint himself in regards to the 

nature and conditions of site, local facilities for access and other cognate matters, affecting the execution 

and completion of the work. This department will allow no extra charge in consequent to 

misunderstanding or otherwise. Any paths, tracks, approaches etc., required for the movement of Plants, 

Equipment, Machines, Vehicles etc., to the work site and platform, bund etc., required for the execution 

of work, will be the responsibility of the contractor and rates quoted by him / her must include these 

aspects also, wherever, required. 

4. LAND FOR OFFICES ETC: The contractor shall make his / her own arrangement for the land 

required for housing the staff and labour and for erection of store sheds, offices, godowns etc., required 

by him / her for this work. The contractor must ensure that the staff, labour, plant, equipment, machines, 

vehicles, stores etc., employed or collected in connection with the work, are so positioned that there is no 

hindrance to free flow of vehicular traffic on the roads. Suitable cautionary and warning signs boards and 

other measures are to be installed / provided by the contractor at his own cost for the safety of traffic. 

5. WATER: Contractor shall make his own arrangement for the supply of water required for this 

work and for the use of his / her staff / workmen at his own expenses. The contractor shall also arrange 

for storage and conveyance of water, if necessary, at his own cost. 

6. FREE ACCESS TO SITES AND LOOKING AFTER OF WORKS : The contractor shall give all 

responsible facilities to this department personnel for the Inspection of works, being executed under this 

contract. He / she shall also provide free access to the works if beings executed by this Department or 

other Agencies, if such works are located near the sites covered under this contract. Responsibility of all 

the works covered in this contract will lie with the work contractor till these works are fully completed and 

accordingly handed over to this department. 

___________________________ 


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7. MOVEMENT OF CONTRACTOR VEHICLE / RESOURCES: However, contractor should 

fully satisfy himself / herself on load classification of these bridges and other crossings up to the bridge 

prior to passing his/her equipment, plants, machines, vehicles etc., wherever load classification of 

bridges / crossings are less than the loads to be crossed over by the contractor he / she will make his/ 

her own arrangements for crossing over. If in future, lines of communications get disrupted, contractor 

will make his / her own arrangements to move the resources required for the execution and completion of 

the work, without any additional payment from the department, and no claim whatsoever on this account 

shall be entertained. The contractor’s vehicle may required to ply in convoys as per direction given by the 

concerned Civil / Military authorities. No extra payment /Time will be admissible on this account. 

8. SECURITY RESTRICTIONS: 

(a) Contractor’s attention is invited to condition of IAFW-2249. He shall employ only Indian 

Nationals after verifying their antecedents and loyalty. The Contractor shall, on demand by the 

Engineer-in-Charge, submit list of his agents, employees and work people concerned and shall 

satisfy the Engineer-in-Charge as to the bonafide of such people. 

(b) The contract and his workmen shall observe all the rules promulgated by the authority 

controlling and the area in which work is to be carried out Prohibition of smoking, lightening, fire 

precautions, search of persons on entry and exit, keeping to the specified routes, restricted hours 

of work etc. Thorough search of all persons and transport may be conducted by the departmental 

authorities at the site of works at time and any number of times for security reasons, permits, are 

to be obtained from Civil Authorities by the contractor for himself, his staff and labour. Nothing 

shall be paid extra on this account by this department. 

(c) Necessary assistance will be extended to the contractor by the department for providing 

passes/permits to the contractor, his representatives and workman to enter the State. 

9. TAXES The tendered price/rate shall, interalia be deemed to be inclusive of all taxes viz. 

(Terminal taxes, Toll taxes, Octroi, sales taxes, royalties, monopoly charges, 1% labour welfare 

cess, VAT/ work contract tax etc.) and the like levies payable under the respective existing 

statutes. 

10. FOREIGN EXCHANGE / IMPORT LICENCE The department in connection with the work 

under this contract will arrange no foreign exchange and / or Import license. 

11. CONTRACTOR’S PLANT / EQUIPMENT AT SITES 

(a) The contractor shall furnish to the Engineer-In-Charge a distribution return of his plant / 

equipment on the sites of works, stating the following particulars: - 

(i) 

(ii) 

(iii) 

Particulars of plant / equipment i.e. make, Manufacture No., Model No., if any, 

Registration No. if any, Capacity, Year of Manufacture, Year of Purchase etc. 

Total quantity at site of work. 

Location indicating quantity at the site of work. 

(b) For the purpose of this condition, plant / equipment shall include vehicles, trucks and 

lorries but not the workmen’s tools and / or any manually operated tools / equipment. 

(c) The Engineer-In-Charge shall record the particulars supplied by the contractor as 

aforesaid in the works diary and send a return to OC Contract for record in his Office. 

___________________________ 


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(d) The first return shall be submitted immediately after any plant or equipment is brought to 

the site. Thereafter every week changes in return shall be furnished in the following form- 

Ser No Particulars of Plant / 

Eqpt 

Total No at site 

of work 

Location 

Remarks 

Additional since ------------------------------ 

Reduction ----------------------------- 

(Signature of contractor) 

-------------------------------------------------------------------------------------------------------------------- 

(e) A complete return showing the upto date position of plant / equipment at site shall be 

submitted on 15 th of every month till the works are completed and the site cleared. 

(f) The contractor’s attention is invited to condition 34 of DGBR General Conditions of 

contracts according to which no tool, plant /equipment shall be removed off the site without written 

approval of the OC contract. 

12. LOSS OR DAMAGE ON ACCOUNT OF ENEMY ACTION 

(a) 

If as a result of enemy action, the contractor suffers any loss or damage, the 

government shall reimburse to the contractor such loss or damages, to the extent and in 

the manner herein after provided: - 

(i) The loss suffered by him on account of any damage or destruction of his plant / 

equipment (as defined in condition 11 (b) above) or materials or any part or parts thereof. 

The amount of losses assessed by the Accepting Officer of the contract on this account 

shall be final and binding. 

(ii) Compensation paid by him under any law for the time being in force to any 

workmen employed by him for any injury caused to him or the workmen’s legal 

successor for loss of the workmen’s life. 

(b) No requirement shall be made nor shall any compensation be payable under the above 

provisions unless the contractor had taken Air Defence Precautions ordered in writing by OC 

concerned or in the absence of such orders, reasonable precautions. No re-imbursement shall be 

made nor shall any compensation be payable for any plant/Eqpts or materials not lying on the site 

of work at the time of enemy action. 

13. TIME AND PROGRESS CHART 

(a) The time and progress chart to be prepared as per general Condition of Contract shall 

consist of detailed net work analysis and a time schedule. The critical path net work will be drawn 

jointly by the OC Contract and the contractor soon after acceptance of the tender. The time 

scheduling of the activities including a net work for all preliminary arrangements for mobilization of 

resources e.g. Man power, Plant and Machinery will be done by the contractor, completion of the 

time schedule will be prepared and submitted by the contractor to OC Contract who will approve it 

after due scrutiny. The schedule will be submitted in quadruplicate within one week from the date 

of handing over the site. 

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(b) During the currency of work the contractor is excepted to adhere to the time schedule and 

this adherence will be part of the contractor’s performance under the contract. During the 

execution of the work the contractor is expected to participate in the review and updating of the 

net work undertaken by OC contract. These reviews may be undertaken at the discretion of the 

OC contract either as periodic appraisal measure or when the quantum of work ordered on the 

contractor is substantially changed through deviation orders or amendments. Any revision of the 

Schedule as a result of the review will be submitted by the contractor to the OC contract within a 

week, who will approved it after scrutiny. The contractor will adhere to the revised schedule 

thereafter. In case of the contractor’s not agreeing to the revised schedule the same will be 

referred to the Accepting Officer whose decision will be final, conclusive and binding. OCs 

approval to the revised schedule resulting in a completion date beyond the stipulated date(s) of 

completion shall not automatically amount to grant of extension of time. Extension of time shall be 

considered and decided by the appropriate authority mentioned in condition 11 of General 

Conditions for contracts and separately regulated. 

(c) The contractor is expected to mobilize and employ sufficient resources to achieve the 

detailed time schedule within the broad framework of the accepted methods working and safety. 

d) No additional payments will be made to the contractor for any multiple shift work or other 

incentive methods contemplated by him in his work schedule even though the department 

approves the time schedule. 

14. PERMIT FROM LOCAL AUTHORITIES FOR PLYING VEHICLES Contractor shall make his 

own arrangements for obtaining necessary permit from local authorities for plying his vehicles for the 

work in accordance with the Rules and Regulations of the land. 

15. REGISTRATION FEE/ TRADE TAX/ INCOME TAX ETC. Tendered rates / amount shall also be 

deemed to include the payment of all taxes to be like Registration fee. Trade Tax. Income-tax and other 

taxes / levies to be paid to the Govt. of Jammu & Kashmir or Central Govt. already in force and as may 

be modified from time to time. The contractor may ascertain full details on this respect from the 

concerned department (s). 

16. ELECTRICITY The Department will supply no electricity. The contractor shall make his 

own arrangement for necessary power, if required. 

17. ADJUSTMENT OF TAX CONSEQUENT UPON AMENDMENT TO CONSTITUTION The 

tendered rate shall also be inclusive of all statute levies and State / Union territory / shall tax on works 

contract payable under the respective statutes pursuant to the constitution stipulated by the tenderers 

regarding sales tax on works contracts will not be considered and such tender will be liable for rejection. 

18. RATE QUOTED 

The lump sum amount quoted for the annual maint work for a period of 12 months are firm and no 

escalation shall be admissible during the currency of the contract for any reason what-so-ever. It is an 

express condition of this contract that the amount quoted by the contractor in the tender shall be 

deemed to include all taxes octori/ toll tax, excise sales/service tax, 1% labour welfare cess and royalties 

etc and for the full, entire and final completion of the work in accordance with the provision given else 

where in the contract. 

___________________________ 


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(i) The rate quoted shall also include transportation of store/materials required for 

maintenance, transportation of store/equipments upto site where required including 

loading/unloading charges. 

(ii) The rate quoted shall also include cost of all tests carried out by the contractor either at site 

or in western field lab at Udhampur / in any Govt laboratory. 

MEASUREMENT 

19. Monitoring and recording of services will be done on a daily basis. Record of service will be 

maintained in daily maint register, weekly maint register, and monthly maint register as per schedule 

of maint given in annexure ‘B’. Recording of spares and time taken for rectification will be recorded in 

a separate register. These registers shall be signed by the Engr-in-Charge and the Contractor duly 

counter signed by the OC contract. 

TIME FOR WORK 

20. All routine maint shall be carried out during night only except when emergency maint is required 

during day where permission of Engr-in-Charge shall be obtained by the Contractor. 

COMPENSATION 

21. The Department is not liable to pay any compensation on account of any injury/ damage to 

labours and vehicles deployed by contractor caused due to accident/ militant activity/ any other 

reason occurred during execution of CA. 

22. The contractor will ensure that all defects noticed will be attended / repaired within one day. 

Also proper guarantee / warranty of repaired parts / replaced items will be given to Engineer-In- 

Charge as and when it is replaced. 

23. In case, the service provider fails to meet his obligation within the stipulated time frame, penalty / 

compensation will be imposed on contractor as per defects / time taken to repair it. Imposing penalty 

/ compensation, decision of Accepting Officer will be final. 

24. ACCEPTANCE OF WORK DONE: The Engineer-in-Charge/ OC contract shall exercise control 

over the quality of materials and work done by carrying out tests for the specified properties as per 

frequencies given in particular specifications. 

25. ESCALATION: No claim of reimbursement in increase of labour wages, cost of POL and 

materials is admissible under this contract including extended period if any. 

26. Blank 

27. INCOME TAX: Income Tax along with education cess and service/works contract tax will be 

deducted at source as applicable. 

28 ROYALTIES 

28.1. The condition in Clause 14 of General condition of IAFW-2249 is not applicable to this 

contract and hence treated to be cancelled. The contractor shall make his own arrangement for 

procurement of materials required for AMC of tunnel as mentioned in the schedule ‘A’ and elsewhere. 

Royalties are payable by the contractor. 

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28.2. The contractor shall submit a certificate as under: - 

CERTIFICATE 

It is certified that I/we, M/s (Primary License Holder) _____________________ having a 

License No __________________________________ issued by Forest/Mining Deptt, Govt. of 

_____________________________________________ have supplied the following materials to 

M/s _________________________________________ against CA NO: CDR/760TF/ /2011-12 

to Commander 760 BRTF during the period from ______________________________________ 

to____________________________________________. 

Ser No Materials Quantity Supplied 

(a) 

(b) 

It is further certified that royalty etc for above quantity of materials, at applicable rates 

have been paid by us to concerned Deptt of the Govt. of ______. A copy of no demand 

certificate/Challan/ Permit/Affidavit duly verified by the concerned Deptt etc is attached herewith. 

(M/s ________________________ 

(Primary License Holder) 

“The payment of bill will be made only on producing the proof of payment towards royalty 

to the concerned authorities”. 

In case of any dispute between the OC contract and the contractor in this regard decision of 

Commander 760 BRTF shall be final and binding on both the parties. 

29 RE-IMBURSEMENT/REFUND ON VARIATION IN TAXES DIRECTLY RELATED TO 

CONTRACT VALUE 

(a) The rates quoted by the contractor shall be deemed to be inclusive of all taxes ( including 

sales tax/ VAT on material, sales tax/ VAT on work contracts, Turnover tax, service tax, labour 

welfare cess/ tax etc), duties, royalties, Octroi & other levies payable under the respective status. 

No reimbursement/ re/refund for variation in rates of taxes, duties, royalties, octroi & other levies 

and/ or imposition/ abolition of any new/ existing taxes, duties, Royalties, Octroi & other levies 

shall be made except as provided in sub Para (b) here in below. 

(b) (i) The taxes which are levied by the Govt at certain percentage rates of contract sum/ 

amount shall be termed as “ taxes directly related to contract value such as sales tax / VAT on 

work contracts, Turnover tax, labour welfare cess/ tax and like but excluding income tax. The 

tendered rates shall be deemed to be inclusive of all “ taxes directly related to contract value “ 

with existing percentage rates as prevailing on last due date for receipt of tenders. Any increase 

in percentage rates of “ taxes directly related to contract value” with reference to prevailing rates 

on last due date for receipt of tenders shall be reimbursed to the contractor and any decrease in 

percentage rates of “ taxes directly related to contract value with reference to prevailing rates on 

last due date for receipt of tenders shall be refunded by the contractor to the Govt/ deducted by 

the Govt from any payments due to the contractor. Similarly imposition of any new “taxes directly 

related to contract value” after the last due date for receipt of tenders shall be reimbursed to the 

contractor and abolition of any “ taxes directly related to contract value prevailing on last due date 

for receipt of tenders shall be refunded by the contractor to the Govt/ deducted by the Govt from 

any payments due to the contractor. 

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(ii) The contractor shall within a reasonable time of his becoming aware of variation in 

percentage rates and / or imposition of any “taxes” directly related to contract value give written 

notice thereof to the OC contract stating that the same is given pursuant to this special condition 

together ith all informations relating there to which he may be in a position to supply. The 

contractor shall submit the other documentary proof/ informations as the OC Contract may 

require. 

(iii) The contractor shall, for the purpose of this condition keeps such books of account and 

other documents as are necessary and shall allow inspection of the same by a duly authorized 

representative of Govt., and shall further, at the request of the OC contract furnish, verified in 

such a manner as the OC contract may require, any documents so kept and such other 

information as the OC contract may require. 

(iv) Reimbursement for increase in percentage rates/ imposition of “taxes directly related to 

contract value” shall be made only if the contractor necessarily & properly pays additional “ taxes 

directly related to contract value” to the Govt. without getting the same adjusted, against any other 

tax liability or without getting the same refunded from the concerned Govt. Authority and submit 

documentary proof for the same as the OC contract may require.” 

30 Payment of Work 

30.1 The payment will be released through E-Payment mode, for which the contractor is 

required to submit the NEFT/RTGS Mandate Form (enclosed at Appx ‘B’) duly filled in the specified 

details. Otherwise, it will be released through A/c Payee Cheque. 

30.2 In case where the payment is released through cheque it will be sent by post to the 

Contractor for which the postage charges will be deducted from the net amount due to the 

Contractor. 

31. REGISTRATION: Contractor is required to get his firm registered with Sales Tax Department and 

Asst Labour commissioner Srinagar/ Jammu under contract labour ( R&A) Act and Building and other 

construction workers Act 1996 . A copy of valid registration certificate issued by the Sales Tax 

Department will be forwarded to Chief Engineer Project Beacon and Commander contract. 

32. LEGAL JURISDICTION: Legal jurisdiction for this Contract Agreement shall be “SRINAGAR 

COURT” 

___________________________ 


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PARTICULAR SPECIFICATIONS 





SCOPE OF WORK 

1. General 

1.1 The 2.5 Km long twin tube Jawahar Tunnel on the NH-1A is provided with lighting and artificial 

ventilation system alongwith control and monitoring system comprising pollution sensors, temperature 

sensors, visibility sensors, traffic occupancy monitoring system and closed circuit TVs etc. Most of the 

electrical/electronic equipments provided in the Tunnel are connected to the control system and 

controlled and monitored from the control room. 

1.2 The scope of work includes day-to-day preventive and brake down maintenance of power supply, 

maintenance of ventilation system, lighting system and monitoring and control system for a period of one 

year. The list of various equipment is as per the details enclosed (Annexure ‘A’) Page No- 55. 

2. Scope of work for maintenance of power supply system, lighting and ventilation 

system and monitoring and control system. 

2.1 Schedule maintenance of equipment and accessories installed at the Tunnel site like 

transformers, breakers, Power Pannels, Cables, Jet tans, soft starter, micro processor based controls, 

sensors, control console, TV monitors, camera etc. The schedule maintenance shall be carried out as 

per the details enclosed (Annexure ‘B’) Page No 56 to 58. 

2.2 The cleaning / repairing of sensors, cameras etc to be carried out prior to the schedule, if the 

situation warrants. 

2.3 Rectifying any equipment / components provided for the above systems. 

2.4 There shall be one Service Engineer for maintenance of power supply system, lighting and 

ventilation system and monitoring and control system. The Service Engineer with Degree in 

Telecommunication/Electronics /Instrumentation/Computer Science Engineering/Technology with minimum 

2 years of experience in similar job in renounced Pvt /Govt /PSC organization OR Diploma in 

Telecommunication/Electronics/Instrumentation/Computer Science Engineering /Technology with minimum 

5 years of experience in similar nature jobs electrical / electronic graduate / diploma engineers who shall 

be present at site throughout the duration of the contract and may only be relieved by a person of 

equivalent qualification. The contractor should give the particulars of above said person well in advance to 

the commander/ OC contract after police verification. Any subsequent replacement shall not be done 

without prior approval of the OC Contract. Trained personnel (Technicians) of department will be deployed 

to assist the Service Engineer of Contractor for smooth maintenance of tunnel. 

2.5 Contractor shall be responsible for providing experts in power supply system, lighting and 

ventilation system and monitoring and control system required for repair / maintenance of the system at 

no extra cost. 

2.6 The system shall be maintained in a good working condition to ensure no traffic disruption/ 

stoppages. 

___________________________ 


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3. Spares 

3.1 Any spares/ consumables required for replacement of defective parts, shall be supplied/ provided 

by the contractor of standard ISI mark. 

3.2 The unserviceable spares shall be handed over to Department. 

4. Transportation facilities at site 

4.1 No government vehicle will be provided. 

5. Maintenance Facilities 

5.1 The equipment at control room and panels on either end of the tunnel can be maintained during 

any hour of the day. However the maintenance of equipment inside the tunnel shall be carried out during 

night only. 

5.2 The hydraulically operated truck mounted platform (Hydra) and trolley available at site with BRO 

will be made available at no cost alongwith the driver. 

5.3 SMTs (Special Maintenance Tool) for maintenance and repairing will be arranged by the 

contractor. 

6. Payments 

6.1 Monthly payment (1/12 th of the amount of schedule ‘A’) shall be made on completion of each 

month for maintenance of system which the contractor shall submit the bill in the prescribed format. 

6.2 The contractor shall submit the bills on monthly basis for payments. 

7. Rules and Regulations 

7.1 All safety precautions shall be observed while executing the maintenance works. 

7.2 All statutory rules and regulations in force shall be observed. 

ACCEPTANCE OF SPARES 

8 (a) The spares will be provided by the contractor as mentioned in Para 3 under scope of work. The 

guarantee of the spares as provided by the manufacturer will be passes on to OC contract / Engineer-In- 

Charge by the contractor. 

(b) The Engineer-in-Charge shall exercise control over the quality of the materials so as to ascertain 

their conformity with specification/ requirement at the cost of the contractor. The testing shall be done as 

required by the Engineer-in-Charge. 

(c) Spares not confirming to the specification/ requirement given in the particular specification shall 

not be brought to the work site. 

(d) 

(e) 

All stores to be used in work to be got approved by Engineer-In-Charge/OC Contract. 

The cost of testing will be borne by Contractor. 

8. Performance Guarantee: Immediately on acceptance of the tender, the Contractor shall lodge a 

performance guarantee with Commander 760 BRTF, in the form of Bank Guarantee to the extent of 10% 

value of the Contract Agreement. 

___________________________ 


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Annexure ‘A’ 

LIST OF EQUIPMENTS INSTALLED FOR POWER SUPPLY SYSTEM, LIGHTING 

AND VENTILATION SYSTEM, MONITORING AND CONTROL SYSTEM. 

A 

B 

C 

D 

E 

High Tension Power Supply System 

(i) IIT 11KV / 415V, 750 KVA Transformer - 01 No 

(ii) IIT 11KV Switch gear panel - 01 No 

(iii) IIT 3.3KV/415V, 500 KVA Transformers - 04 Nos 

(iv) HT 3.3KV/415V.315 KVA Transformers - 02 Nos 

(v) IIT 3.3V grade switch gear panels (VCBs) - 06 Nos 

Emergency Power Supply System 

(i) 30KVA inverters alongwith 12V, 42AH batteries - 02 Nos 

(ii) 3KVA UPS alongwith 12V 24 AII batteries - 02 Nos 

Ventilation System 

(i) 22KW, 415V AC Ventilation fans - 42 Nos 

(ii) Electrical soft starter units - 42 Nos 

(iii) Cable junction boxes - 42 Nos 

(iv) Hard wiring system 

Control and power Panles 

(i) Mimic control panel complete with indicators for status indication - 01 No 

and switches for operation of power system, ventilation, tunnel 

lighting and control system 

(ii) Distribution and control power panels complete with switch gears, - 08 Nos 

switches etc 

(iii) Power factor improvement panels - 02 Nos 

(iv) DG synchronizing panels - 02 Nos 

(v) Electrical soft starter units for ventilation system - 42 Nos 

(vi) Cable junction boxes of ventilation sytem - 42 Nos 

Integrated on line Tunnel Monitoring and Control System 

(i) Network processing unit complete with isolators console interface - 01 No 

switches and LEDs 

(ii) Data Gathering Panels including isolator units - 04 Nos 

(iii) Graphic Command Centre Unit complete with software for NPU & - 01 No 

DGPs and printer 

(iv) Local/remote substation status indication and control system - 01 No 

(v) Local/remote DG sets status indication and control system - 01 No 

(vi) Traffic/occupancy and control system - 01 No 

(vii) Ventilation fan operation selection system, operation of fan group - 18 Nos 

and fan status feed back system 

(viii) Tunnel lighting status feedback system complete with switching - 20 Nos 

arrangement 

(ix) Tunnel ambiance monitoring system consisting of 6 Nos of CO 

sensors, 6 Nos of temp. sensors, 6 Nos of visibility sensors, 7 Nos 

of smoke sensors and 2 Nos of air velocity and direction sensors. 

(x) Communication system consisting of 44 Nos of telephone jacks 

and PA system consisting of 32 Nos of speakers and 2 Nos of 

Amplifiers 

(xi) Closed circuit TV system consisting 12 Nos of cameras and 12 

Nos of Video monitors 

___________________________ 


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Annexure ‘B’ 

POWER SUPPLY SYTEM,LIGHTING AND VENTILATION SYSTEM AND MONITORING AND 

CONTROL SYSTEM MAINTENANCE SCHEDULE. 

S/No Equipme Schedule Weekly Monthly 

nt 

1 General Check general illumination in tunnel area. Replace fused 

lamps immediately. 

Check operation of telephones and repair immediately, if 

*** 

*** 

found defective 

Check first aid boxes, fire buckets, fire extinguishers, etc, are *** 

intact and serviceable. 

Replenish on priority. 

Inspect fence all around the substation and to earth & repair 

*** 

immediately if required. 

Check security and fire risk for storage of transformer oil, lub 

oil, control circuit drawings, operating instructions, etc are 

clean and well secured. If not then do accordingly for proper 

display. 

2 Oil 

Cooled 

Transfor 

mer 

Examine if all “caution” “danger” boards, shock treatment 

charts, control circuit drawings, operating instructions, etc are 

clean and well secured. If not then do accordingly for proper 

display. 

Check condition of power/control cable/sensors and 

*** 

*** 

repair/change immediately if found damaged/defective. 

Note maximum temperature on dial indicator. Reset indicator *** 

Check silica gel breather if pink reactive/replace with dry gel. 

*** 

Check oil level-check all joints for signs of oil leakage, Add 

oil, if required. 

*** 

Clean externally transformer tank radiators bushing oil level 

indicator, gauges etc with dry cloth. 

*** 

Clean externally transformer tank radiators bushing, oil level 

indicator, gauge, etc with dry cloth 

*** 

Any minor/major defects noticed, same to be brought to the 

notice of officers concerned and repairing tobe carried on 

3 Gang 

operated 

switches 

4 Power 

panels 

priority within 24 hrs 

Check for proper alignment of the fixed and moving contact. If 

not then reset/calibrate the alignment with 24 hrs. 

Check insulators for any chipping cracks etc, clean with a dry 

cloth. Replace the insulators immediately, if cracked. 

Check operation of all indicating lamps and alarm circuits. If *** 

operation is improper then replace/rectify the defects 

immediately 

Blow dust, if any, inside the panel *** 

Check & make sure tightness of all the connections in power 

panels 

*** 

*** 

*** 

___________________________ 


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S/No Equipme 

nt 

5 Control 

Console 

6 3.3KV 

Vaccum 

Circuit 

Panels 

Schedule Weekly Monthly 

Check any signs of over heating of cable and terminal. If so 

inform immediately to the officers concerned and take 

necessary step to rectify the problem within 24 hrs. 

Check operation of all MCBs, MCCBs, ACBs Contractors *** 

indicating lamps, meters, switches, etc. Check if the contract 

springs have correct, springiness. Repair/change & calibrate 

within 7 days, if found defective. 

Check tightness of cable glands. 

Check operation of all indicating lamps and alarm circuits. *** 

Rectify the defects immediately. 

Blow dust, if any, inside the panel, NPU. Online Computer *** 

Monitor, CPU, Air conditioners 

Check operation of all indicating lamps and alarm circuits. 

Rectify the defects immediately 

Check and make sure tightness of all connections. If found 

loose tight it immediately. 

Check any signs of over heating of cables and terminals. If so 

do necessary repair within 24 hrs. 

Check operation of MCBs, relays, contractors, meters, 

switches etc. Re-calibrate/change within 7 days if found 

malfunctioning/defective. 

Check operation of all indicating lamps and alarm circuits. If *** 

any defects noticed rectify immediately and there is not by 

pass allowed. 

Blow dust, if any, inside the panel *** 

Check and make sure tightness of all connections if found 

loose, tight immediately. 

Check any signs of over heating of cables and terminals. 

Check for proper earthing also. Do necessary repair work if 

any fault found within 24 hrs. 

7 Jet Fans Check and repair for any visible damage 

Clean externally by air blowers 

Check and be sure tightness of all connections in motor 

terminal box 

Check for proper earthing of the unit. If found loose tight it 

immediately. 

Check and make sure proper fitment of safety chain. Carry 

out the routine procedure for proper secure of safety chain 

Tighten all foundation bolts and nuts including base frame. 

Measure vibration level & keep record 

Measure vibration level & keep record 

Check air flow direction 

Check air flow velocity and keep record 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

___________________________ 


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S/No Equipme 

nt 

8 Soft 

starter 

panel 

9 Air 

Cooled 

Transfor 

mer 

10 Integrate 

d Control 

& 

Monitorin 

g System 

Schedule Weekly Monthly 

Check and repair for any visual damage *** 

Blow dust, if any, inside the panel. 

Carry out tighten of cable glands 

Check and be sure for door locking 

Tight all the connections 

Check and ensure for proper earthing 

Check and signs of over heating of cables and terminals. Do 

necessary repairing within 24 hrs, if noticed. 

Check operation of MCB, RCCB, by-pass contractor etc, 

check also the contract springs have correct springiness 

rectify/change if necessary 

Check time taken by fan to reach top of the ramp 

Clean insulators with dry cloths and look for chipping cracks, 

etc. If found replace on top priority. No by-pass allowed 

Clean externally transformer body, radiators bushing, 

temperature indicator etc with dry cloths. 

Any minor/major defects noticed, same to be brought to the 

notice of officers concerned and repairing to be carried on 

priority. 

Note maximum temperature. Reset indicator 

Clean and check of cameras lenses 

Clean and check DGP & NPU regularly(daily) and major 

defects to be rectified with 15 days 

Clean visibility sensors & temp gauge regularly. Any major 

defects to be rectified within 7 days 

Clean luminous meter regularly. Any major defects to be 

rectified within 7 days 

Clean wind velocity meter regularly. Any major defects to be 

rectified with 7 days 

Clean and check vane switches of jet Fans. 

Replace immediately if found defect 

Clean and check occupancy sensor regularly 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

*** 

___________________________ 


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ANNUAL MAINTENANCE CONTRACT FOR: MAINTENANCE OF VENTILATION, LIGHTING, 

POWER SUPPLY AND MONITORING SYSTEM OF 2.5 KM LONG TWIN TUBE OF JAWAHAR 

TUNNEL AT KM 204.600 ON JAMMU-SRINAGAR ROAD (NH-44) IN 760 BRTF SECTOR UNDER 

PROJECT BEACON IN J&K STATE : FY 2012-2013 

LAND FOR OFFICE, LABOUR SHED ETC: Land being made available to contractor by the 

department, for the staff accommodations, however the cost of the Shelter and maintenance 

including safety of the personnel will be responsibility of the contractor. The contractor must 

ensure the staff, labourers, plants, equipments, store etc, employed in connection with work are 

so located that there is no hindrance to the free flow of the traffic. 

SPARES: Any spares/consumables required for replacement of defective parts as per list 

enclosed as Appendix to the tender document shall be the responsibility of the Contractor to the 

tender document. The contractor should ensure that the fast moving spares are held well in 

advance to avoid any hindrance in the functioning of entire system of tunnel, Readily available 

fast moving spare shall be replaced within 24 hours of their requirement. Spares which are not 

readily available and urgently required shall be provided by fastest available means, failing 

which the Contractor shall be liable for compensation as mentioned in Compensation clause:- 

Ceiling light 

Spares to be procured for maintenance of tunnel by the contractor. 

The total 80% of contract amount shall be reserved as cost towards procurement of 

spares subject to maximum of Rs. 16 lacs. 

(i) 

(ii) 

Contractor should provide the spares replaced to the department for their record, 

duly approved by Board of Officer detailed for same by TF commander. 

If the spare procurement exceeds more than Rs 16.00 lacs, the excess amount 

shall be borne by the department as decided by BOO duly approved by Accepting 

officer. 

Note : If the spares are not utilized up to Rs 16.00 lacs, then the payment will be restricted 

on account at spares towards CA amount. 

Details of Records to be maintained by contractor/department:- 

The following records to be checked by Engineer-In-Charge /OC contract monthly for 

processing the RAR. 

(i) Staff deployed for maintenance to be produced daily to the Engineer-In-Charge. 

(ii) Weekly maintenance Register. 

(iii) Daily power supply Register including details of civil power supply and 

departmental 

power supply. 

(iv) Monthly maintenance Register. 

(v) Defect Register to be submitted by contractor to Engineer-In-Charge. 

(vi) Test result Register. 

(vii) Spare parts Register showing all detail of spares procured with costing (Required 

for 

claiming the cost towards procurement of spares. 

(viii) Engineer in charge/ OC contract to ensure all items procured are utilized fully and 

the retrieved spares are produced to the BOO as conveyed by Commander 

Contract for suit verification. 

(ix) Daily check Register. 

(x) GREF personnel Training Register. 

(ix) Register for lodging Complaints. 

___________________________ 


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Compensation/Penalty Clause 

Contractor to ensure that no system is defund more than 24 hours of lodging the 

complaint (or) noticed by contractor/department vice –versa. The resident engineer to ensure 

that the contractor to replace the defected items and put on road on priority. If the contractor fails 

to function the defect system, then the compensation will be lived as under:- 

(i) 

(ii) 

(iii) 

0.20% per day of contracted amount for 30 days starting wef the date of complaint. 

0.12% per day of contracted amount wef 31 st day of lodging of complaint. 

The overall compensation not to exceed 10 percent of the contract amount during 

the period. 

Training for GREF Personnel 

The contract should train the departmental personnel deployed has to handle the entire 

system on emergency basis. The Commander contract to ensure qualified personnel to get 

trained accordingly. No extra cost will be Barrie by the department. 

Manning Staff 

1. It shall be mandatory upon the contractor to maintain following manpower at any time 

during the currency of the said contract. 

2. 

(a) Service Engineer ( 01 No) , qualification :- Degree in 

Telecommunication/Electronics /Instrumentation/Computer Science 

Engineering/Technology with minimum 2 years of experience in similar job in renounced 

Pvt /Govt /PSC organization. 

OR 

Diploma in Telecommunication/Electronics/Instrumentation/Computer Science 

Engineering /Technology with minimum 5 years of experience in similar nature jobs. 

___________________________ 


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APPROX ESTIMATION OF SPARES FOR COMPUUTERISED CONTROLING SYSTEM UNIT: 

1674 TMPL (Care 99 RCC) 

S/No Nomenclature A/U QTY 

1 Buffee IC Mapnet Card No 10 

2 IC 74541 No 10 

3 Data latching IC for mapnet No 10 

4 IC 7474 No 10 

5 Decoder for I/O card No 10 

6 Power Supply Card DGP No 01 

7 Power supply charger card DGP No 01 

8 Multifunction I/O card No 01 

9 Power supply charger card NPU No 01 

10 IGBT make Toshiba MG 200 J2YS 50/Make Upec BSM 200GB60DLC No 02 

11 Capacitor Alcon Electrolytic PG-6D 3300 MFD 350 VDC No 02 

12 Switch for invertors make Kaycee 63A 415V No 02 

13 Fuse HRC make Havell’s size 00 (HCD-00) 100A,50Hz, 415V,80KVA’g’ No 12 

14 Fuse HRC make Havell’s 63A list No. 63RA No 12 

15 4-20mA ZAM fir Co/Wind/Voltage/Current No 02 

16 Base for ;smoke sensor make simplex No 02 

17 Base for heat sensor make simplex No 02 

18 IRF for UPS IREP’ 250 No 03 

19 Digital volt meter 0-500V Ac 50 Hz No 02 

20 Digital input module for fan/telephone etc make simplex IAM No 02 

21 Signal ZAM for speaker make simplex No 02 

22 Smoke sensor make simplex no 02 

23 Vane switch for fan No 06 

24 Dome for camera No 02 

25 Contractor LAI-D22 telemehanicque & control No 03 

26 Contractor LAI-D323 telemechanicque & control No 03 

27 Operational Amp for Mapnet card No 10 

28 IC 7410 No 10 

29 ICLM 2575T+5 No 05 

30 Comparator IC for Mapnet No 10 

31 IC 34167 T No 05 

32 ICM 1485 AN No 10 

33 IC 328 F 010 with frog ver 8.03 No 02 

34 Shddiode for NPU, DGP power supply No 20 

35 Power Transistor for Amplifier No 10 

36 Driver IC for I/O card No 10 

37 Current Driver IC for I/O card No 10 

38 IC 74374 No 10 

39 IC 7400 No 10 

40 IC 7404 No 10 

41 IC 7406 No 05 

42 IC 7408 No 10 

43 IC 7432 No 10 

___________________________ 


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44 IC 7486 No 10 

45 IC 7412 No 10 

46 IC 7402 No 10 

47 ICLT 1204 CSW No 02 

48 IC ULN 2003 No 10 

49 IC UCN 5801 No 05 

50 IC LM 339 No 140 

51 IC LM 393 No 10 

52 IC LM 741 No 10 

53 IC 6264 No 05 

54 IRF 540 No 10 

55 IRF 740 No 10 

56 IRF 520 No 10 

57 Resistor Array 10 Pin 10k No 20 

58 Resistor mix quarter watt No 200 

59 Resistor mix half watt No 100 

60 8 way dip switch No 20 

61 Fuse slow blow 20mm 500mA No 30 

62 Fuse blow 20mm 3A No 30 

63 Fuse slow blow 30mm 500mA No 30 

64 IC SMD HC 00 No 05 

65 IC SMD HC 04 No 05 

66 IUC SMD 75176B No 05 

67 IC SMD 393 No 05 

68 Fuse fast blow 20 mm 5A No 50 

69 Eprom for mapnet card NPU ver 7.01 No 02 

70 Eprom Upper NPU ver 8.05 No 02 

71 Eprom lower NPU ver 8.05 No 02 

72 Eprom for mapnet card DFG 6.03 No 02 

73 Microcontroller for ;mapnet card DGP No 02 

74 Eprog for NPU ppower supply ver 1.02 No 02 

75 ELCB 63 Amp sensitivity 300 mA dater No 02 

76 40 GB Barracuda No 01 

77 PCB unit for digital I/P for control system of DG sets/ventilation/traffic etc. IAM No 01 

78 Voltage transducer for NPU No 01 

79 Heat sensor No 01 

80 Automatic Voltage regulatorfor synchronous operation No 01 

81 Cable junction box waith busbars insulators etc No 02 

82 Wired media Assy left port no 02 

83 Wired media Assy righy port No 02 

84 SSD card No 02 

85 Switcher card for NPU No 02 

86 Control card Horizanntal motion Kalatel No 01 

87 Lense unit with CCD Kalatel No 01 

88 Precision motor vertical Kalatel no 01 

89 Encoder disc HZ with gear and liming belt Kalatel Set 01 

90 Current transducer 0-5A O/P 4-20mA Set 01 

___________________________ 


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91 Camera Housing Set 01 

92 Over load relay EOCR DS2T No 02 

93 Interconnecting PCB Kalatal No 02 

94 Coil LX I-D25 No 02 

95 Lenses motor PCB no 01 

96 Speaker large magnet Mylar cone No 10 

97 UTP cable for kalatal Camera No 02 

98 Out put module for NPU No 01 

99 Encoder disc Vert. With gear and timing belt Kalatal No 01 

100 Telephone Ckt PCB No 05 

101 Telephone hand set No 05 

102 Control card Verttical motion Kalatel no 01 

103 Voltage transducer No 01 

104 Coil 1/18 (stranded silver accaled) Roll 02 

105 Capacitor for Capacitor Bank as per sample No 02 

106 Coaxial UTP PCB Kalatal No 02 

107 Digital Amphere Meater 100-1600 range 5A No 02 

108 UPS Switch Kaycee No 02 

109 Digia freq meater 45-55 Hz No 02 

110 Precision motor horizontal Kalatel No 01 

111 Thyrister for 3KVA as per sample No 02 

112 Vertical sensor Kalatel No 02 

113 Current selector switch as per sample No 03 

114 Line Matching Transformer No 03 

115 UPS Main card 3 KVA No 01 

116 UPS power card 3 KVA No 01 

117 Sulphuric Acid (Gravity -1800) Kg 150 

118 Distilled Water Ltr 450 

119 Battery Terminal (+ve&-ve) Set 100 

120 Petroleum Gelly Kg 05 

121 Ribbon assy for TVSE MSP 345 printer No 02 

122 Flopoy disk 1.44 mb 3 ½” No 30 

___________________________ 


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SYSTEM INSTALLED IN JAWAHAR TUNNEL 

1. CCTC System Nos Appx Value 

(a) Pan tilt & Zoom (PTZ) camera Nos 13 

(b) Fixed cameras in corset out Nos 05 

( c) Dvr (Digital Video Recorder) Nos 01 

(d) PTZ Controller Nos 02 

(e) Display monitor Nos 19 

2 Control System 

(a) Master Control Pave-I Nos 01 

(b) Slave Control Pave 1 (DGP) Nos 04 

© Graphics command centre with software Nos 01 

(d) Type of sensor 

(i) CO (Carbon monoxide) Nos 06 

(ii)Smoke sensor Nos 6+1 

(iii)Visibility Nos 06 

(iv)Temperature sensor Nos 6+1 

(v)Wind speed Nos 2 

(vi)Wind direction Nos 02 

(vii) Fan direction Nos 84 

(viii)Lux sensor Nos 02 

(e) 

(ix)Interfaces Nos 116 

PA System 

(i)Speakers Nos 31 

(ii)Telephones Nos 44 

(iii)Control ZAM for speakers Nos 06 

(iv)Amplifiers (400w) Nos 02 

3 Venitilation System 

(a) Jet Fans Nos 44 

(b) Soft Starter Nos 42 

4. Electrical system 

(a) Transformers Nos 07 

(b) VCB1 Nos 06 

© ACBI Nos 11 

(d) UPS 3 KV Nos 02 

(e) UPS 1 KV Nos 03 

(f) Invertors Nos 02 

(g) MCCB Nos 28 

(h) Light fittings Nos 400 

(j) Lighting ckt Nos 20 

Tunnel vehicle occupancy system 

1 TOC Nos 01 

2 Signals Nos 06 

3 Mimic console integrated with software & Hardware 

control system with control peint of 400 Nos 

Nos 

___________________________ 


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Appendix ‘B’ 

(Ref para-30 of Special Condition of tender) 

NEFT/RTGS MANDATE FORM 

(1) Name of firm/contractor as per account in the 

Bank 

(2) Beneficiary’s Account Number (As appearing on 

the Cheque Book) 

(3) 

Name of Bank where a/c is held 

(4) Name of Branch 

(5) Address of Branch 

(6) Telephone No. of Branch 

(7) IFSC Code of Branch 

(8) 9-Digit MICR Code Number of the Bank & Branch 

(9) E-Mail ID of Contractor 

Note 

Please attach a blank cancelled cheque for verification of the above 

particulars. 

I, hereby, declare that the particulars given above are correct and complete. If 

the transaction is delayed or not effected due to incomplete or incorrect information of 

the bank details, I will not hold the payment releasing authority responsible for it. 

Dated : 

Signature of the contractor (Seal) 

CERTIFICATE BY BANK 

Certified that the particulars furnished above are correct as per our records 

Seal of Bank 

Dated:- 

Signature of the branch manager of the Bank 

___________________________ 


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BORDER ROADS ORGANISATION

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