A+B. Intro_SJ.1 - University of Maryland University College

B. Custodians of Education Records
The custodian of education records is
1. For UMUC–Adelphi: the registrar located in
Adelphi, Maryland.
2. For UMUC–Asia: the registrar located in Tokyo,
Japan.
3. For UMUC–Europe (except the Mannheim
Campus): the registrar located in Heidelberg,
Germany.
4. For Mannheim: the assistant to the dean located
in Mannheim, Germany.
5. For Schwäbisch Gmünd: the registrar located in
Adelphi, Maryland.
C. Procedure to Request Review and/or Inspection of
Education Records
Requests for review and/or inspection of education records
should be made in writing to the appropriate custodian of
records, as defined above. The custodian of records or designee
will comply with a request for access within a reasonable time
by arranging for the student to review his or her records in the
presence of a staff member. If facilities permit, a student may
obtain copies of his or her records by paying reproduction costs.
The fee for copies is 50 cents per page. UMUC will not provide
copies of any transcripts in the student’s records other than the
student’s current UMUC transcript. Official transcripts (with
the seal of UMUC) will be provided for a separate fee.
I V. Amendment of Education Records
Students may request an amendment of their education
records in accordance with this procedure.
A. Request to Amend Education Records
A student who believes that his or her education re c o rd
is inaccurate, misleading, or in violation of the student’s
rights of privacy may ask the custodian of the education
re c o rds to amend the re c o rd. The custodian of the education
re c o rds or designee will decide whether to amend
the re c o rd within a reasonable time after the request.
If the custodian of the education re c o rds or designee
decides not to amend the re c o rd, he or she will inform
the student of the right to a hearing.
B. Hearings
1. A student may submit a written request for a hearing
to challenge the content of his or her education
records to the university registrar and vice
provost, Student Affairs. The written request must
state what records the student believes are inaccurate,
misleading, or in violation of the privacy
rights of the student.
2. A hearing will be conducted by the university
registrar and vice provost, Student Affairs, or
designee. The hearing may take place via telephone
or video conferencing. The student will be
given an opportunity to present evidence relevant
to the issues raised and may be assisted or represented
by individuals of his or her choice at his or
her own expense, including an attorney.
3. Within a reasonable period of time after the conclusion
of a hearing, the university registrar and
vice provost, Student Affairs, will notify the student
in writing of his decision. The written decision
will include a summary of the evidence and
the reasons for the decision.
a. If the university registrar and vice provost,
Student Affairs, determines that the education
record is inaccurate, misleading, or in violation
of the privacy of the student, the education
records will be amended. The university
registrar and vice provost, Student Affairs,
will inform the student of the amendment in
writing.
b. If, as a result of the hearing, the university
registrar and vice provost, Student Affairs,
decides that the education record is not inaccurate,
misleading, or otherwise in violation
of the privacy rights of the student, he will
inform the student of the right to place a
statement in the record commenting on the
contested information in the record or stating
why he or she disagrees with the decision of
the agency or institution, or both. Any such
explanation will be kept as part of the student’s
record as long as the contested portion
of the record is kept and will be disclosed
whenever the contested portion of the record
is disclosed.
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