STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT

Parliament House, Parliament House Annexe (Sansadiya Soudh) and Parliament Library
Building (PLB) are also equipped with the simultaneous interpretation system.
VI. PRINTING AND PUBLICATIONS SERVICE
This Service is responsible for all work connected with the printing of
parliamentary papers such as Bulletins, lists of business, lists of members, Bills, reports
and evidence of Committees, Who's Who of Members of Rajya Sabha, debates and their
indices, etc. and other publications of the Secretariat brought out from time to time. It
also looks after all the preparatory and co-ordination work with the Government of India
Press including proof reading, technical advice, monitoring of progress, etc.
The debates of the Rajya Sabha are published in two versions; one, the floor
version, in which speeches, delivered by members in English and Hindi are published in
the language in which these are delivered on the floor of the House. Speeches delivered
in other languages are translated into English and included in the debates with a footnote
indicating the language in which the original speech was delivered.
Second, the Hindi version of the floor version is prepared separately in which all
speeches delivered in English are translated into Hindi. In the case of speeches made in
Urdu in the House, the Urdu script is included immediately after the Devanagari script of
the Urdu speech with a footnote, 'transliteration in Urdu script’. This new arrangement
was made from February 2000 (189 th Session). Earlier, the practice was to incorporate the
Urdu speeches made in the House, in the floor version of the debate itself.
VII. EDITORIAL AND TRANSLATION SERVICE
This Service consists of seven sections, namely Editing (English) Section, Editing
(Hindi) Section, Translation Section-I, Translation Section-II, Translation (Committees)
Section, Synopsis Section and Raj Bhasha Prabhag. Editing (English) Section edits 'Floor
version' of debates and prepares Camera Ready Copy (C.R.C.) thereof. This Section
prepares appendices and Indices to English Debates. Editing (Hindi) Section translates
English Debates into Hindi and prepares Hindi version of Debates. Work connected with
the translation of Motions, Resolutions, Bulletins, Lists of Business, Bills, Amendments
and list of members, etc. is done by Translation Section-I. Hindi version of Starred and
Unstarred Question Lists is prepared by Translation Section-II. This Section also
provides English translation of original notices received in Hindi to Questions Branch.
Translation (Committees) Section translates Committee reports into Hindi. Synopsis
Section prepares synopsis of the daily proceedings of the House in English and Hindi.
This Section also prepares C.R.C. of both versions of Synopsis. Raj Bhasha
Prabhag implements the Official Languages Act, 1963 and promotes the progressive use
of Hindi in official work of the Secretariat. The indices to English version of debates are
prepared with a view to facilitating reference and access to the official records of the
business of the House and are printed session-wise. The index is divided into two parts,
namely Subject-Index and Name Index. In order to facilitate quick and easy reference to