STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT
STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT
STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT
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(iii)<br />
(iv)<br />
(v)<br />
(vi)<br />
(vii)<br />
Preparation of Union Government monthly Civil Accounts, Finance<br />
Account, Appropriation Account, Statement for Central Transactions and<br />
Journal Entries relating to Rajya Saba Circle;<br />
Settlement of pension cases as well as family pension cases in respect of<br />
retired/ retiring employees of Rajya Sabha Secretariat/ P&AO. This<br />
Section has been entrusted with the processing of the pension cases of<br />
former Chairmen of Rajya Sabha also;<br />
Maintenance of GPF/ CPF Accounts in respect of all officers and staff of<br />
Rajya Sabha Secretariat including Pay and Accounts Office and related<br />
work;<br />
Preparation, submission and finalization of budget estimates and revised<br />
estimates relating to Revenue Receipt head, Public Account head, Interest<br />
Receipts and Loan Repayments and Pension head pertaining to the Rajya<br />
Sabha Circle of Account;<br />
Allocation of Codes of the Heads of Accounts operational in the Rajya<br />
Sabha Circle of Accounts including Computer Codes as advised by M/o<br />
Finance from time to time;<br />
(viii) Issue of Authority Letters to CPWD to incur the expenditure and book the<br />
same, on behalf of the Rajya Sabha Secretariat, as sanctioned by that<br />
Office for various works;<br />
(ix)<br />
(x)<br />
(xi)<br />
(xii)<br />
Audit Section:<br />
Examination of Scrolls received from the bank and maintenance of<br />
Cheque Outstanding register as well as correspondence/ liaison with the<br />
related Bank;<br />
Work relating to Inward Claims as well as Outward Claims;<br />
Maintenance of DDR Ledger, Register of Valuables and Suspense<br />
Accounts Register; and<br />
Monthly monitoring of Budget of the Rajya Sabha Circle of Accounts.<br />
The main function of the Audit Section is the Pre-check/ Audit of the bills<br />
received in this Section for payment after diarisation and control by Accounts Section.<br />
All payments relating to the Rajya Sabha Circle of Accounts are made, after proper precheck<br />
of the bills, by issuance of cheques payable on the State Bank of India, New Delhi.<br />
Besides, this Section maintains the accounts of short term and long-term loans and<br />
advances sanctioned and paid to Members, Rajya Sabha and employees in the Rajya<br />
Sabha Circle of Accounts.<br />
The Audit Section also regularizes the payment of pension to ex-Members of<br />
Rajya Sabha and issues Pension Payment Orders after receiving sanction for the same<br />
from Members Salaries and Allowances Section.<br />
Further, Service Books, leave accounts and acquittance rolls in respect of those<br />
employees who are on the payroll of the Pay and Accounts Office are maintained in the<br />
Audit Section.