STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT

(iii)
(iv)
(v)
(vi)
(vii)
Preparation of Union Government monthly Civil Accounts, Finance
Account, Appropriation Account, Statement for Central Transactions and
Journal Entries relating to Rajya Saba Circle;
Settlement of pension cases as well as family pension cases in respect of
retired/ retiring employees of Rajya Sabha Secretariat/ P&AO. This
Section has been entrusted with the processing of the pension cases of
former Chairmen of Rajya Sabha also;
Maintenance of GPF/ CPF Accounts in respect of all officers and staff of
Rajya Sabha Secretariat including Pay and Accounts Office and related
work;
Preparation, submission and finalization of budget estimates and revised
estimates relating to Revenue Receipt head, Public Account head, Interest
Receipts and Loan Repayments and Pension head pertaining to the Rajya
Sabha Circle of Account;
Allocation of Codes of the Heads of Accounts operational in the Rajya
Sabha Circle of Accounts including Computer Codes as advised by M/o
Finance from time to time;
(viii) Issue of Authority Letters to CPWD to incur the expenditure and book the
same, on behalf of the Rajya Sabha Secretariat, as sanctioned by that
Office for various works;
(ix)
(x)
(xi)
(xii)
Audit Section:
Examination of Scrolls received from the bank and maintenance of
Cheque Outstanding register as well as correspondence/ liaison with the
related Bank;
Work relating to Inward Claims as well as Outward Claims;
Maintenance of DDR Ledger, Register of Valuables and Suspense
Accounts Register; and
Monthly monitoring of Budget of the Rajya Sabha Circle of Accounts.
The main function of the Audit Section is the Pre-check/ Audit of the bills
received in this Section for payment after diarisation and control by Accounts Section.
All payments relating to the Rajya Sabha Circle of Accounts are made, after proper precheck
of the bills, by issuance of cheques payable on the State Bank of India, New Delhi.
Besides, this Section maintains the accounts of short term and long-term loans and
advances sanctioned and paid to Members, Rajya Sabha and employees in the Rajya
Sabha Circle of Accounts.
The Audit Section also regularizes the payment of pension to ex-Members of
Rajya Sabha and issues Pension Payment Orders after receiving sanction for the same
from Members Salaries and Allowances Section.
Further, Service Books, leave accounts and acquittance rolls in respect of those
employees who are on the payroll of the Pay and Accounts Office are maintained in the
Audit Section.