STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT

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Secretariats. The independence of the Rajya Sabha Secretariat is ensured through the following provisions: (i) The Rajya Sabha Secretariat (Recruitment and Conditions of Service) Rules were framed and promulgated with effect from 15 March 1957, by the President of India, in consultation with the Chairman, Rajya Sabha, under article 98(3) of the Constitution of India. These Rules have the force of law. The powers conferred on the Chairman by these Rules are exercised by him through Recruitment and Conditions of Service Orders issued from time to time. (ii) Posts in the Secretariat of Rajya Sabha are excluded from the purview of the Union Public Service Commission (UPSC) under the provisions of the UPSC (Exemption from Consultation) Regulations, 1958. (iii) The Administrative Tribunals Act, 1985, is not applicable to persons appointed in the Rajya Sabha Secretariat. Any dispute regarding service matters can be raised only in the High Court of Delhi and the Supreme Court of India. (iv) In matters of recruitment of Officers and staff to both the Secretariats the Union Public Service Commission (UPSC) is not consulted. Two Secretariats directly recruit personnel under the orders of their respective Presiding Officers whenever necessity for such a recruitment arises. Earlier, there was a Joint Recruitment Cell for both the Rajya Sabha Secretariat and the Lok Sabha Secretariat to hold recruitment examinations/ interviews for selecting candidates for appointments. However, in the year 2008, Rajya Sabha Secretariat has got its separate recruitment cell. (v) Question of revision of pay scales of officers and staff of the Secretariat has been kept outside the purview of the Pay Commissions appointed by the Government of India from time to time. Before 1973, on the basis of recommendations made by the Central Pay Commissions, the pay, allowances, etc. of the officers and staff of the Secretariat used to be suitably revised under orders issued by the Chairman after consulting the Ministry of Finance. Thereafter, separate Parliamentary Pay Committees were constituted in the light of the recommendations of the Third, Fourth, Fifth and Sixth Central Pay Commissions in 1973, 1986, 1997 and 2008, respectively for deciding pay, allowances, etc. of the employees of the Rajya Sabha and Lok Sabha Secretariats. The present Parliamentary Pay Committee consists of Chairman, Estimates Committee, Chairman, Public Accounts Committee, Chairman, Public Undertakings Committee, Minister of Finance, Minister of Parliamentary Affairs and a Member of Rajya Sabha. Chairman, Estimates Committee is the ex-officio Chairman of the Committee and both Secretaries-General of Lok Sabha and Rajya Sabha are associated with the Committee. (vi) According to well established convention, the orders applicable to the Ministries/ Departments of the Government of India do not ipso facto, apply to the officers and staff of the Secretariats of the two Houses, unless explicitly adopted for this purpose. The orders of Government of India are adopted in the
Secretariat subject to such modifications, variations or exceptions, if any, as the Chairman may by order specify. Rajya Sabha Secretariat The Council of States (Rajya Sabha) was constituted in 1952. A separate Secretariat designated as the Council of States Secretariat came into existence in May 1952. The name of the Secretariat was changed in 1954 to the Rajya Sabha Secretariat. Organisational Structure of Rajya Sabha Secretariat Chairman, Rajya Sabha The Vice-President of India is the ex officio Chairman of Rajya Sabha. The Secretariat functions under the overall guidance and control of the Chairman, Rajya Sabha. He exercises the power conferred on him by the Recruitment and Conditions of Services Rules 1957 and its subsequent amendments from time to time. Under these rules, the appointing authority and the disciplinary authority in respect of the employees of Rajya Sabha Secretariat is the Chairman, Rajya Sabha. He may delegate his powers in these matters to the Secretary-General in respect of officers other than Group A. Being the custodian of rights and privileges of the House, its committees and members, the Chairman has the power and responsibility to ensure that the Secretariat performs its assigned functions effectively and efficiently. He not only directs the policies of the Secretariat but also ensures their implementation. It is through the Chairman that the Members and authorities outside, communicate to the Secretariat. Secretary-General largely enjoys the powers delegated by the Chairman, Rajya Sabha. Secretary-General Secretary-General acts as eyes and ears to the Chairman, Rajya Sabha on all matters pertaining to parliamentary rules and procedures, precedents and practices inside and outside the House. Apart from the advisory role, the Secretary-General performs a multitude of parliamentary and administrative functions. Secretary-General is the administrative head of the Secretariat. As the administrative head of the Secretariat, he exercises powers vested in the Chairman, including the determination of the strength, method of recruitment and of qualifications, etc. for the various categories of posts. He is the appointing, punishing and appellate authority for certain classes of officers and staff of the Secretariat. He exercises financial powers and initiates budget proposals relating to the Rajya Sabha and its Secretariat. He is the chief accounting authority for the money sanctioned by the House for expenditure under the Demands for Grants of the Rajya Sabha and its Secretariat and the responsibility is discharged by him through and with the assistance of the Pay and Accounts Officer who works in direct relation with him. The Secretary-General also ensures that the secretarial work of the House and its Committees is performed by qualified, competent and experienced officers and is
Page 1 and 2: STRUCTURE AND FUNCTIONS OF RAJYA SA
Page 3 and 4: PREFACE This publication attempts t
Page 5 and 6: • Committee Section (Science and
Page 7 and 8: Introduction India adopted a parlia
Page 9: allowed for its approval, then the
Page 13 and 14: RAJYA SABHA SECRETARIAT Legislative
Page 15 and 16: RAJYA SABHA SECRETARIAT Organizatio
Page 17 and 18: 1. LEGISLATIVE SECTION Legislative
Page 19 and 20: (xvii) Constitution of Panel of Vic
Page 21 and 22: (iv) Committee of Privileges (v) Ho
Page 23 and 24: This Section services the Committee
Page 25 and 26: The Committee on Members of Parliam
Page 27 and 28: (iii) (iv) To consider the annual r
Page 29 and 30: COMMITTEE SECTION (PERSONNEL, PUBLI
Page 31 and 32: Secretary-General Joint Secretary A
Page 33 and 34: MEMBERS SALARIES AND ALLOWANCES BRA
Page 35 and 36: functioning parliamentary democracy
Page 37 and 38: (iii) (iv) (v) (vi) (vii) (viii) (i
Page 39 and 40: IT SECTIONS (HARDWARE AND SOFTWARE)
Page 41 and 42: the other organs of the State, name
Page 43 and 44: FINANCE CELL A new Section, namely,
Page 45 and 46: II. LIBRARY, REFERENCE, RESEARCH, I
Page 47 and 48: Research Unit -I (Unit 5) matters.
Page 49 and 50: IV. PRIVATE SECRETARIES AND STENOGR
Page 51 and 52: entries, Subject-Index is further d
Page 53: Conclusion Rajya Sabha Secretariat

STRUCTURE AND FUNCTIONS OF RAJYA SABHA SECRETARIAT

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