Project Plan Template and guide notes

Baseline Evaluation
Detail your baseline evaluation of the current service provision using data and information
you have obtained as part of the ‘work before the work’. This is your starting point and a key
part of any future measurement of project success.
Data Requirements and Metrics
Detail the data requirements for the projects and identify the source of the data required. The
project team will need to spend some time thinking about the metrics that will be used to
measure the on-going success of the project and then determine where the relevant data
can be found. This may be readily available and automated or may require manual data
collection. It may be work devising a data collection plan that clearly illustrates these once
the metrics have been decided. The team will also need to determine the definition of each
metric used and the frequency of data collection in order to maintain consistency throughout
the project and beyond.
Communication Plan
Detail how the overall communication will be managed within the project team and wider
stakeholder groups and identify who will be responsible for this. Detail the recipients of
minutes, reports and format of reports at both local and national level. Determine the
frequency of meetings, chair, members to attend and agree on future meeting dates. Also
identify how the project may interface with other programmes of work, either nationally or
locally
Outcome Assessment
Identify what outcomes the project is likely to deliver – what will these look like and how will
you know they have been achieved? Also include quality expectations here in terms of the
expectations of quality assurance, review and control of the project and its outputs and
outcomes. Identify who will be responsible for quality assurance and how this will be
reported
Reporting
Identify how and when reports will be generated and where they will be reported into. In this
section, name the person who will be responsible for the reports.
Support and Resource Implications
Detail the support and resource requirements of the project with ball-park costs. This may
include equipment and people, and details of agreements for core project team members
release to work on the project or attend project meetings.
Sustainability and Spread
Describe how it is envisaged that any improvement or redesign work will be sustainable over
the long term. Detail any additional risks and contingencies that will need to be managed,
plus any on-going data collection and analysis. Also describe the process by which the
learning from the project can be shared and spread to other areas both local and regional
level. Consider what products will best achieve this shared learning i.e. publications,
presentations or peer support groups.