Finance and Administration Officer - UNDP Afghanistan

Swiss Cooperation Office Afghanistan
Post title:
FINANCE AND ADMINISTRATION OFFICER
Organization: Swiss Agency for Development and Cooperation (SDC)
Duty station:
Kabul
Duration:
1 year (with subsequent option for permanent contract)
Salary:
As per SDC salary scale
Job announced date: 13.06.2013
Closing date: 27.06.2013
Nationality:
Afghan
Experience:
Minimum 5 years in development work in a comparable position
Joining date:
15 th August 2013 or as per agreement
Background
The Swiss Agency for Development and Cooperation (SDC) is Switzerland’s international cooperation
agency within the Federal Department of Foreign Affairs. Through its SDC office in Kabul, Switzerland has
been engaged in development cooperation with Afghanistan for the last 10 years. SDC is funding a
program consisting of Humanitarian Aid and Development with a focus on Governance and Livelihood
improvement. Gender mainstreaming and Conflict Sensitive Programme Management CSPM are the two
cross-cutting issues (see www.sdc.org.af).
Purpose of the post
The Finance and Administration Officer ensures the efficient handling of certain finance and administrative
matters within the Swiss Cooperation Office Kabul. She/he will report directly to the Head of Finance and
Administration and will work closely with the Senior Finance and Administration Officer and the Senior
Office Manager. She/he guarantees a cost efficient and transparent utilization of financial and material
resources in line with SDC’s instructions and guidelines and will prepare procurement procedures as well
as organizing logistical activities. Among others she/he is responsible for the following tasks.
Duties and Responsibilities
• Prepare project contracts and mandates in the SAP/Esprit system up to approval stage.
• Supervision of finance related tasks like cash counts, account checks, bank transfers etc.
• Coordinate in close collaboration with Head of Finance and Administration and the Senior Finance
and Administration Officer the quarterly finance planning and weekly cash forecasts.
• Review and analyse financial reports submitted by partners, give relevant feedback and discuss
the results with the Head of Finance and Administration and programme responsible.
• Responsible for entering and control of bookings in our accounting program and monthly
reconciliations of accounts.
• Monitor 3 rd party reimbursements and prepare fund orders to our headquarters.
• Responsible for proper project documentation.
• Assist the Senior Finance and Administration Officer with the monthly payrolls and the tax
calculation.
• Prepare in close collaboration with the Head of Finance and Administration and the Senior Finance
Officer relevant documents for yearly audit.
• Indentify potential suppliers/vendors and ascertain conditions of purchase and quotations.
• Assess the SDC’s office supply needs and purchase required equipment, supplies and materials in
coordination with the Head of Finance and Administration and ensure quality and quantity control
of purchase orders.
• Maintain functional accounting records of all inputs through inventory, stock and tracking records,
issuance of receipts, waybills etc.
• Review and maintain the local inventory list of all assets purchased.
• Prepare reports on all procurement and logistics activities on a weekly basis.
• Prepare reports on fuel and electricity consumption.
• Ensure compliance with SDC code of conduct, rules and regulations for procurement and logistics
in all aspects.

Qualification and requirements
• University degree in Economics, Business Administration or other related fields.
• At least 5 years of relevant experience in development work in a comparable position.
• Excellent communication skills with high level of written and oral faculty of expression in English.
• Proven experience as a team player.
• Ability to prepare clear and concise reports.
• Proficient in computer applications (MS Office: Excel, Word, PowerPoint, Outlook).
• Proven experience in logistic procedures.
• SAP experience would be considered as an asset.
• High level of precision and used to manage complex processes with excellent results.
• Ability and willingness to work in a multi-disciplinary and multi-cultural team.
• Resilient to high workload and ability to work independently and under time pressure.
Submission of Applications
Interested Afghan candidates are kindly requested to submit their applications before 27 th June 2013 to the
E-mail address kabul@sdc.net with the subject line: Application Finance and Administration Officer.
IMPORTANT
Each application must contain (1) an updated CV, (2) a covering letter which should include why you think
you are suitable for this position, salary expectations, your weaknesses and strengths, and (3) three work
references of people that are not related to you. Only complete submissions will be taken into
consideration. Kindly ensure that you meet all requirements before applying.
Only short-listed candidates will be contacted.
We encourage female candidates to apply.
Address:
Swiss Agency for Development and Cooperation (SDC)
H 55/56, Street 13, Lane 3rd right, Wazir Akbar Khan, Kabul, Afghanistan
kabul@sdc.net