RFQ - UNDP Afghanistan

REQUEST FOR QUOTATION (RFQ) 

NAME & ADDRESS OF FIRM: 

ATT: 

DATE: 23/02/2009 

REFERENCE: UNDP/ELECT/17/09 Supply & 

Delivery Generators 110kVA and 150kVA 

Dear Sir / Madam: 

You are kindly requested to submit your quotation for the following: 

LOT 1: Supply & Delivery of two (2) Generators, one (1) being 110kVA and one (1) being 150kVA. The 

generators are to be FG Wilson or equivalent technical specifications. 

LOT 2: Consumable spare parts as listed. These spare parts will be for a two (2) period. 

The bids for both LOTS submitted will be treated as separate for evaluation purposes, however, UNDP 

ELECT have the authority to decide to award the contract to the company returning the best combined 

price (LOT 1 & 2), and meets the delivery schedule. 

The generators and consumables are to be delivered to CPT, Kabul, Afghanistan with delivery being 4 

weeks after signing of Purchase Order. 

Item Description of Services Required. Quantity 

LOT 1: Supply and Delivery of Generators, 110kVA and 150kVA to be enclosed in Modular 

Acoustic Enclosure. 

Description: 

1 NEW - Sound Proof Diesel Generator - FG Wilson , Caterpillar or Equal 

100kVA 

380-415V, 50Hz: 110.0kVA, 88.0kW 

Engine Make & model : Perkins 1104C-44TAG2, 

Alternator model : LL3014B 

Number of Cylinders :4 / in Line 

Displacement Cubic Capacity : Liters (cu.in) 4.4 (268.5) 

Bore/Stroke : mm (in) 127.0 (5.0) 

Compression Ratio : 18.3:1 

Induction Turbocharged Air to Air Charge Cooled. 

Frequency : 60 Hz equal 

Engine Speed : 1800 RPM 

Gross Engine Power: kW (hp) 117.5 (158.0) 

BMEP kPa (psi) 1781.0 (258.3) 

Piston Speed : m/sec (ft/sec) 7.6 (24.9) 

Fuel Tank Capacity: Liters (US/Gal) 227 (60.0) Fuel Consumption: P110E2 29.3 l/hr ( 7.7) (USg/Hr) 

Heat Rejection to Exhaust System: KW (Btu/min) 97.3 (5533) 

Heat rejected to water & lube Oil kW (Btu/min) 62.5 (3554) 

Heat Radiation to Room kW (Btu/min) 9.2 (523) 

Exhaust Temperature : °C (°F) : 574 (1065), 

Cooling Air Flow : m3/min (cfm) : 244.2 (8624) 

1




Combustion Air Flow: m3/min (cfm) :7.8 (275) 

Exhaust Gas Flow : m3/min (cfm) 20.4 (720) 

Description: 

Generator to be enclosed in Modular Acoustic Enclosure 

Sound Attenuated (SA) Sound Pressure Levels (dBA) 

P110E2 

LWA 75 75% load 100% load 

@15m 65.3 68.1 

@7m 71.3 74.1 

@1m 82.4 85.0 

Parts Required: 

Automatic change over switch. 

3 phase Battery Rack and cables, Operates at 334 kw at 120/208 volts 3 phase. 

Power cable -4 core 50 mm sq. 50 meters running length 

2 NEW - Sound Proof Diesel Generator - FG Wilson , Caterpillar or Equal 

150kVA 

380-415V, 50Hz: 150.0kVA,120.0kW 

Engine Make & model : Perkins 1106C-E66TAG3, 

Alternator model : LL3014H 









BMEP kPa (psi) 1800.0 (261.0) 


Fuel Tank Capacity: Liters (US/Gal) 279 (73.7) Fuel Consumption: P110E2 32.5 l/hr ( 8.6) (USg/Hr) 










P110E2 


@15m 62.9 63.1 

@7m 68.9 69.1 

@1m 79.7 80.3 



2




Description: 


3 


Freight Cost (CPT Kabul) 

Delivery Terms: CPT Kabul, Afghanistan. 

Delivering: Thirty (30) Days of receiving Purchase Order 

Delivery Address: Afghanistan Customs Office, Jalalabad Road, Kabul, Afghanistan. 

Warranty: Manufacturers Warranty is to be confirmed when submitting quotation. 

1 ea 

Description of Services Required. 

LOT 2: Supply and Delivery of Consumables Spare Parts Generators, 

110kVA and 150kVA (for a two year period). 

ITEM Description: KVA Qty 

4 Air Filter 110 12 ea 

Fuel Filter 110 24 ea 

Oil Filter 110 24 ea 

Air Filter 150 12 ea 

Fuel Filter 150 24 ea 

Oil Filter 150 24 ea 

5 Freight Cost (CPT Kabul) 1 ea 



Delivery Address: Afghanistan Customs Office, Jalalabad Road, Kabul, 

Afghanistan. 

Delivery Term 

(INCOTERMS 2000) & Place 

CPT 

CONDITIONS 

PLACE – Kabul Afghanistan 

Payment Terms 

30 days after receipt of Purchase Order 

Validity of Quotation 30 DAYS 60 DAYS 

Preliminary Examination - 

Completeness of quotation. 

Mode of Transport 

General Terms and Conditions Refer Annex I 

Partial bids permitted. √ Partial bids not permitted 

The goods may be delivered into Kabul, Afghanistan by any means 

of transport as long as the delivery meets the delivery conditions 

as listed; four (4) weeks after signing of Purchase Order. 

3

Submission Closing Date: 10 th March 2009 

Submission Closing Time: 

4.00am/pm (1600hrs) Kabul Time 

Submission Location: 

UNDP ELECT Project (as stated in Contact 

Details below) 

Submission Procedure: 

Quote to be submitted in a sealed envelope 

marked clearly with Tender Reference /Tender 

Name/Closing Date or by Email to the 

following email address: 

procurement.elect@undp.org 

Taxes: 

Warranty Period: 

Language: All documentation shall be in: 

Exclusive of all Local and National Taxes 

As per Manufacturer’s Warranty. 

REQUIREMENTS 

g English 1 French 1 Spanish 1 Others 

Contact Details: 

United Nations Development Programme (UNDP) Afghanistan (Kabul) 

ELECT Project, 

Building E, Bunker E, 

Shah Mahmood Ghazi Watt, Kabul. 

Direct Office No: +93 020 212 4092 

Tel: +93 20 2101682-89, Ext: 4092 

Email: procurement.elect@undp.org 

DATE: 23 rd February 2009 

4

QUOTATION – BID SUBMISSION 

To: UNDP Afghanistan, ELECT Project, Building E, Bunker E, Procurement 

Section, Shah Mahmood Ghazi Watt, Kabul, Afghanistan. 

Stamp of your 

company 

From: (Insert Company Name Here and Address) 

Reference: 

Description QTY Item 

Price 

(USD) 

LOT 1: Supply and Delivery of Generators, 110kVA and 

150kVA to be enclosed in Modular Acoustic Enclosure. 

1 NEW - Sound Proof Diesel Generator - FG Wilson , Caterpillar or Equal in 

Minimum Technical /specifications - 110kVA 

380-415V, 50Hz: 110.0kVA, 88.0kW 

Engine Make & model : Perkins 1104C-44TAG2, 

Alternator model : LL3014B 









BMEP kPa (psi) 1781.0 (258.3) 


Fuel Tank Capacity: Liters (US/Gal) 227 (60.0) Fuel Consumption: P110E2 29.3 l/hr 

( 7.7) (USg/Hr) 










P110E2 


@15m 65.3 68.1 

@7m 71.3 74.1 

@1m 82.4 85.0 





1 x 

110kVA 

Total 

Price 

(USD) 

2 NEW - Sound Proof Diesel Generator - FG Wilson , Caterpillar or Equal in 

minimum Technical Specifications - 150kVA 

380-415V, 50Hz: 150.0kVA,120.0kW 

Engine Make & model : Perkins 1106C-E66TAG3, 

1 x 

150kVA 

5

Alternator model : LL3014H 









BMEP kPa (psi) 1800.0 (261.0) 


Fuel Tank Capacity: Liters (US/Gal) 279 (73.7) Fuel Consumption: P110E2 32.5 l/hr 

( 8.6) (USg/Hr) 










P110E2 


@15m 62.9 63.1 

@7m 68.9 69.1 

@1m 79.7 80.3 





3 Freight Cost (CPT Kabul) 1 ea 





TOTAL COST USD$ 

Warranty: Manufacturers Warranty is to be confirmed and stated. 

Description QTY Item 

Price 

(USD) 

LOT 2: Supply and Delivery of Consumables Spare Parts 

Generators, 110kVA and 150kVA (for a two year period). 

4 Air Filter - 110kVA 12 ea 

Fuel Filter – 110kVA 

24 ea 

Oil Filter – 110kVA 

24 ea 

Air Filter – 150kVA 

12 ea 

Fuel Filter – 150kVA 

24 ea 

Oil Filter – 150kVA 

24 ea 

5 Freight Cost (CPT Kabul) 

TOTAL COST USD$ 





Submission Closing Date: Closing Time: 10 th March 2009 

Months 

Total 

Price 

(USD) 

6

Submission Location: 

Submission Procedure: 

Taxes: 

Warranty Period: 

Delivery Time: 

4.00pm (1600hrs) Kabul 

Time 

UNDP ELECT Project (as 

stated in Contact Details 

below) 

Quote to be submitted in 

a sealed envelope marked 

clearly with Tender 

Reference /Tender 

Name/Closing Date or by 

Email to the following 

email address: 

procurement.elect@undp. 

org 

Exclusive of all Local and 

National Taxes 

As per Manufacturer’s 

Warranty. 

Thirty (30) Days of 

receiving Purchase Order 

Administrative/Technical 

requirement: 

Your quotations will be considered upon the provision with this RFQ the following, 

failure in providing the requested documents WILL constitute grounds for 

disqualification of the quotations: 

A) COMMERCIAL 

Deviation from Technical Specifications: Fully completed and duly authorized 

Deviations/Non-Compliance. 

Delivery schedule: Bidder’s proposed delivery schedule. 

Warranty: State warranty procedures for carrying out replacements in the country 

of use 

B) TECHNICAL 

Descriptive literature: Give full technical details (catalogues / brochures) of 

products offered. 

Deviations: Any departure from the provisions of the specification shall be 

disclosed at the time of tendering in the Bidder’s Statement Regarding 

Deviations/Non-Compliance. In case of no deviations, for clarity please state ‘no 

deviations’. 

C) SUPPLIER QUALIFICATION 

All submittals shall bear seal/marking/signature of Bidder. 

N.B. Incomplete Bids may be deemed non-responsive at the discretion of UNDP. 

1. Profile of the company: Giving a brief description of the company including 

copy of company registration documents. 

2. Details of years in business: The company must document having a 

minimum of three years experience in the relevant line of business. 

3. Authorised Dealer: The Company is to state if they are an authorized 

dealer for the supply of goods. If not an authorized dealer, then must have 

proof that Manufacturer’s warranty will be honoured in Afghanistan for all 

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goods. 

4. Client List: For the provision of the same goods. 

Evaluation Criteria: 

Quotations will be evaluated on the following basis: 

1. Compliance with terms and conditions of the RFQ, including those which 

concern administrative requirement submission. 

2. Compliance with technical specifications. 

3. Price and delivery time. 

All International offers will be evaluated on CPT basis. 

UNDP Afghanistan is looking for a maximum delivery time of four (4) calendar 

weeks CPT Afghanistan Customs Office, Kabul after award of purchase order. 

Providing at least three compliant bids meeting this delivery time are received, 

any Bids offering longer delivery times will not be considered. In the event that an 

insufficient number of compliant bids meeting this delivery time are received - 

thus preventing completion of our evaluation - the delivery time may be extended 

at one (1) week intervals until sufficient responsive bids are received. UNDP 

Afghanistan seeks the lowest, technically compliant and fully responsive offer. 

Delivery Time Deviating 

from proposed delivery 

time- 

Supplier to indicate 

proposed delivery 

date Afghanistan 

Customs Office, 

Jalalabad Rd, 

Kabul. 

DATE: 

…………………. 

Print Name of Owner: __________________Signature: _______________ Date: _________ 

8

BIDDER’S STATEMENT REGARDING DEVIATIONS/NON-COMPLIANCE 

In case of deviation supplier must provide separate table for LOT 1 & 2 

Description Stipulated in Supply Requirements 

Description of Equipment Offered 

In case of no deviations to the details and specification of LOT 1: Generator 110kVA and 150kVA, the bidder 

should state below ‘no deviations for LOT-1’. 

Name of Bidder: 

________________________________________________ 

Authorised signature: 

________________________________________________ 

Name of authorised signatory:________________________________________________ 

Functional Title: 

________________________________________________ 

9

ANNEX I: GENERAL TERMS AND CONDITIONS 

1. GOODS AND SERVICES DEFINED: Goods are hereinafter deemed to include, without limitation, equipment, spare parts, commodities, raw materials, components, intermediate products and 

products which the Supplier is required to supply under this Order. Services are hereinafter deemed to include services ancillary to the supply of the goods including, without limitation, 

installation, training, transportation and such other obligations as required under this Order. 

2. ACCEPTANCE OF THE PURCHASE ORDER: This Purchase Order may only be accepted by the Supplier's signing and returning an acknowledgement copy of it or by timely 

delivery of the goods in accordance with the terms of this Purchase Order, as herein specified. Acceptance of this Purchase Order shall effect a contract between the Parties under 

which the rights and obligations of the Parties shall be governed solely by the terms and conditions of this Purchase Order, including these General Conditions. No additional or 

inconsistent provisions proposed by the Supplier shall bind UNDP AFGHANISTAN unless agreed to in writing by a duly authorised official of UNDP AFGHANISTAN. 

3. TAX EXEMPTION: Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter alia, that the United Nations, including its subsidiary organs, is 

exempt from all direct taxes, except charges for utilities services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official 

use. In the event any governmental authority refuses to recognise UNDP AFGHANISTAN’s exemption from such taxes, duties or charges, the Supplier shall immediately consult with UNDP 

AFGHANISTAN to determine a mutually acceptable procedure. Accordingly, the Supplier authorises UNDP AFGHANISTAN to deduct from the Supplier's invoice any amount representing 

such taxes, duties or charges, unless the Supplier has consulted with UNDP AFGHANISTAN before the payment thereof and UNDP AFGHANISTAN has, in each instance, specifically 

authorised the Supplier to pay such taxes, duties or charges under protest. In that event, the Supplier shall provide UNDP AFGHANISTAN with written evidence that payment of such taxes, 

duties or charges has been made and appropriately authorised. 

4. TRADE TERMS: Whenever an INCOTERM is used in this Order it shall be interpreted in accordance with the INCOTERMS 2000. 

5. EXPORT LICENSES: Notwithstanding any INCOTERM 2000 used in this Purchase Order, the Supplier shall obtain any export license(s) required for the goods. 

6. PAYMENT: Payment by UNDP AFGHANISTAN does not imply acceptance of goods nor of any related work or services under this Order. UNDP AFGHANISTAN shall, on 

fulfillment of the Delivery Terms, unless otherwise provided in this Purchase Order, make payment within 30 days of receipt of commercial invoice, proof of dispatch and other 

supporting documents specified in this Purchase Order. Payment against the invoice referred to above will reflect any discount shown under the payment terms of this Purchase 

Order, provided payment is made within the period required by such payment terms. Unless authorised by UNDP AFGHANISTAN, the Supplier shall submit one invoice in respect of 

this Purchase Order, and such invoice must indicate the Purchase Order's identification number. The prices shown in this Purchase Order may not be increased except by express 

written agreement of UNDP AFGHANISTAN. 

7. INSPECTION AND ACCEPTANCE: All goods shall be subject to inspection and testing by UNDP AFGHANISTAN or its designated representatives, to the extent practicable, at all times 

and places, including the period of manufacture and, in any event, prior to final acceptance by UNDP AFGHANISTAN. 

If any inspection or test is made on the premises of the Supplier or its supplier, the Supplier, without additional charge, shall provide all reasonable facilities and assistance for 

the safety and convenience of the inspectors in the performance of their duties. All inspection and tests on the premises of the Supplier or its supplier shall be performed in 

such a manner as not to unduly delay or disrupt the ordinary business activities of the Supplier. Final acceptance or rejection of the goods shall be made as soon as 

practicable after delivery, but failure to inspect and accept or reject goods shall neither relieve the Supplier from responsibility for non-conforming goods nor impose liabilities 

on UNDP AFGHANISTAN therefore. The Supplier shall provide and maintain an inspection, quality, and manufacturing process control system covering the goods which is 

acceptable to UNDP AFGHANISTAN. Records of all inspection work by the Supplier shall be kept complete and made available to UNDP AFGHANISTAN during the 

performance pursuant to this Order and for twenty four (24) months thereafter or for such other period as may be specified in this Order. Copies of all material certifications 

and test results are to be submitted to UNDP AFGHANISTAN upon request. 

8. FITNESS OF GOODS INCLUDING PACKAGING: Supplier warrants that the goods conform to the specifications and are fit for the purposes for which such goods are 

ordinarily used, as well as for purposes, in locations and under circumstances made known to the Supplier by UNDP AFGHANISTAN. Supplier warrants that the goods are 

new, of current manufacture and free from defects in design, workmanship and materials. The Supplier also warrants that the goods are securely contained, packaged and 

marked, taking into consideration the mode(s) of shipment, in a manner so as to protect the goods during delivery to their ultimate destination. Unless specified otherwise in 

this Order, the Supplier warrants and certifies that it will repair or replace without expense to UNDP AFGHANISTAN or its clients any goods or components which prove to be 

defective in design, material, or workmanship within a period of twelve (12) months from the date such goods are delivered to and accepted at the final destination indicated in 

the Purchase Order, or for eighteen (18) months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier. 

9. AFTER SALES SERVICE: The Supplier shall maintain or provide a service organization reasonably constituted to handle requests from UNDP AFGHANISTAN or its clients for technical 

assistance, maintenance, service, repairs and overhaul of the goods. 

10. INDEMNIFICATION: The Supplier shall indemnify, hold and save harmless and defend at its own expense UNDP AFGHANISTAN, its personnel and its clients from and 

against all suits, claims, demands, and liability of any nature or kind, including costs and expenses arising out of acts or omissions of the Supplier or its personnel or others 

responsible to the Supplier in the performance pursuant to this Order. 

11. INTELLECTUAL PROPERTY INFRINGEMENT: The Supplier warrants that the use or supply by UNDP AFGHANISTAN of the goods sold under this Purchase Order does not infringe any 

patent, design, trade-name or trade-mark. In addition, the Supplier shall, pursuant to this warranty, indemnify, defend and hold UNDP AFGHANISTAN and the United Nations harmless from any 

actions or claims brought against UNDP AFGHANISTAN or the United Nations pertaining to the alleged infringement of a patent, design, trade-name or trade-mark arising in connection with the goods 

sold under this Purchase Order. 

12. FIRE AND EXTENDED COVERAGE INSURANCE: At all times prior to delivery, the Supplier shall effect and maintain continuous fire, hazard and extended coverage insurance upon 

any goods subject to this Order in an amount equal to the sound insurable value of such goods and labour incorporated therein with loss payable to the Supplier and UNDP AFGHANISTAN as 

their interests may appear. 

13. VARIATION IN QUANTITIES: The quantities specified in this Order must not be exceeded or decreased without the prior written authorization of UNDP AFGHANISTAN. 

14. CHANGES: UNDP AFGHANISTAN may at any time by written instruction make changes within the general scope of this Order. If any such change causes an increase or 

decrease in the price of or the time required for performance pursuant to this Order, an equitable adjustment shall be made in the order price, or delivery schedule, or both 

and the Order shall either be amended or terminated or reissued accordingly. Any claim for adjustment under this paragraph must be asserted within thirty (30) days from the 

date of receipt by the Supplier of the notification of change: providing, however, that UNDP AFGHANISTAN may, at its sole discretion, receive and act upon any such claim 

asserted at any time prior to final payment under this Order. Failure to agree to any adjustments shall be a controversy within the meaning of Clause 23. However, nothing in 

this Clause shall excuse the Supplier from proceeding with the Order as changed. 

No modification of or change in the terms of this Order shall be valid or enforceable against UNDP AFGHANISTAN unless it is in writing and signed by a duly authorised representative of 

UNDP AFGHANISTAN. 

15. TERMINATION FOR CONVENIENCE: UNDP AFGHANISTAN may terminate this Order, in whole or in part, upon notice to the Supplier. Upon receipt of notice of termination, the 

Supplier shall take immediate steps to bring the work and services to a close in a prompt and orderly manner, shall reduce expenses to a minimum and shall not undertake any forward 

commitment from the date of receipt of notice of termination. In the event of Termination for Convenience, no payment shall be due from UNDP AFGHANISTAN to the Supplier except for 

work and services satisfactorily performed prior to termination, for expenses necessary for the prompt and orderly termination of the work and for the cost of such necessary work as UNDP 

AFGHANISTAN may request the Supplier to complete. To the extent that the computation of such payment due from UNDP AFGHANISTAN may not make the Supplier whole in respect of 

termination under this provision, the Supplier may claim an equitable adjustment in accordance with the procedures for equitable adjustment referred to in Clause 14 above. 

16. REMEDIES FOR DEFAULT: In case of failure by the Supplier to perform according to this Order, including but not limited to failure to obtain necessary export licenses or 

to make delivery of all of the goods by the agreed delivery date, UNDP AFGHANISTAN may, after giving the Supplier reasonable notice to perform and without prejudice to 

any other rights or remedies, exercise one or more of the following rights: (1) procure all or part of the goods from other sources, in which event UNDP AFGHANISTAN may 

hold Supplier responsible for any excess costs occasioned thereby; (2) refuse to accept delivery of all or part of the goods; (3) terminate this Order; (4) require Supplier to ship 

via premium means, at Supplier's expense, to meet the delivery schedule; (5) impose liquidated damages. 

17. LIQUIDATED DAMAGES FOR DELAY: Subject to Clause 18, if the Supplier fails to deliver any or all of the goods or perform any of the services within the time period 

specified in the Order, UNDP may, without prejudice to any other rights and remedies deduct from the total price stipulated in this Order an amount of 0.5% per week of the 

value of the Contract up to a period of 8 weeks. Thereafter UNDP AFGHANISTAN has the right to cancel the order. 

10

18. FORCE MAJEURE: Notwithstanding the provisions of Clauses 16 and 17, the Supplier shall not be liable for default or liquidated damages, if and to the extent that its failure to perform its 

obligations under this Order is the result of and event of Force Majeure. For purposes of this Order, Force Majeure is defined as an event beyond the control of the Supplier, not involving the 

Supplier's fault or negligence and not foreseeable and includes acts of God, natural disasters, war (whether or not declared) and other events of a similar nature or force. 

19. SOURCE OF INSTRUCTION: The Supplier shall neither seek nor accept instructions from any authority external to UNDP AFGHANISTAN in connection with the 

performance pursuant to this Order. The Supplier shall refrain from any action which may adversely affect UNDP AFGHANISTAN. 

20. OFFICIALS NOT TO BENEFIT: The Supplier warrants that no official of UNDP AFGHANISTAN has received or will be offered by the Supplier any direct or indirect benefit 

of any kind, or any gift, payment or other consideration in connection with or arising from this Order or the award thereof. The Supplier agrees that breach of this provision is a 

breach of an essential term of this Order. 

21. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP AFGHANISTAN: Unless authorised in writing, the Supplier shall not advertise or otherwise make public the fact 

that it is performing, or has performed, services for UNDP AFGHANISTAN or use the name (or any abbreviation thereof), emblem or official seal of UNDP AFGHANISTAN for 

advertising or for any other purpose. 

22. ASSIGNMENT AND INSOLVENCY: The Supplier shall not, except after obtaining the prior written approval of UNDP AFGHANISTAN, assign, transfer, pledge or make other 

disposition of this Order or any part hereof or any of the Supplier's rights or obligations under this Order. Should the Supplier become insolvent or should control of the Supplier change by the 

virtue of insolvency, UNDP AFGHANISTAN may, without prejudice to any other right or remedy, terminate this Order by giving the Supplier written notice of such termination. 

23. SETTLEMENT OF DISPUTES: 

• Amicable Settlement: The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Purchase Order or the breach, 

termination or invalidity thereof. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL 

Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the Parties. 

• Arbitration: Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Purchase Order or the breach, termination or invalidity thereof is 

settled amicably under the preceding paragraph of this Section within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such 

dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions on applicable 

law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final 

adjudication of any such controversy, claim or dispute. 

24. PRIVILEGES AND IMMUNITIES: Nothing in or relating to this Order shall be deemed a waiver of any of the privileges and immunities of UNDP AFGHANISTAN. 

25. PROCUREMENT LIABILITY: UNDP AFGHANISTAN is acting as a procurement agency on behalf of their clients. Any financial liability as a result of the order expressed or implied 

is therefore a matter between the Supplier and the Client. 

26. CHILD LABOUR: The Supplier represents and warrants that neither it nor any of its affiliates is engaged in any practice inconsistent with the rights set forth in the Convention on 

the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with 

the child's education, or to be harmful to the child's health or physical, mental, spiritual, moral or social development. Any breach of this representation and warranty shall entitle UNDP 

AFGHANISTAN to terminate this Purchase Order immediately upon notice to the Supplier, without any liability for termination charges or any other liability of any kind of UNDP 

AFGHANISTAN. 

27MINES: The Supplier represents and warrants that neither it nor any of its affiliates is actively and directly engaged in patent activities, development, assembly, production, trade or 

manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, 

Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be 

Excessively Injurious or to Have Indiscriminate Effects of 1980. Any breach of this representation and warranty shall entitle UNDP AFGHANISTAN to terminate this Purchase Order 

immediately upon notice to the Supplier, without any liability for termination charges or any other liability of any kind of UNDP AFGHANISTAN. 

28 OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the 

terms of this Contract. 

29 SEXUAL EXPLOITATION: 

29.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by it or by any of its employees or any other persons who may be 

engaged by the Contractor to perform any services under the Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any 

laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the Contractor shall refrain from, and shall take all appropriate 

measures to prohibit its employees or other persons engaged by it from, exchanging any money, goods, services, offers of employment or other things of value, for sexual 

favors or activities, or from engaging in any sexual activities that are exploitive or degrading to any person. The Contractor acknowledges and agrees that the provisions 

hereof constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle UNDP to terminate the Contract immediately upon 

notice to the Contractor, without any liability for termination charges or any other liability of any kind. 

29.2 The UNDP shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel or any other person who may be engaged by the 

Contractor to perform any services under the Contract is married to the person less than the age of eighteen years with whom sexual activity has occurred and in which such 

marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s personnel or such other person who may be engaged by the Contractor to 

perform any services under the Contract. 

30 AUDITS AND INVESTIGATIONS: 

30.1- Each invoice paid by UNDP shall be subject to a post-payment audit by auditors, whether internal or external, of UNDP or the authorized agents of the UNDP at any 

time during the term of the Contract and for a period of three (3) years following the expiration or prior termination of the Contract. The UNDP shall be entitled to a refund from 

the Contractor for any amounts shown by such audits to have been paid by the UNDP other than in accordance with the terms and conditions of the Contract. Should the audit 

determine that any funds paid by UNDP have not been used as per contract clauses, the company shall reimburse such funds forthwith. Where the company fails to 

reimburse such funds, UNDP reserves the right to seek recovery and/or to take any other action as it deems necessary. 

30.2- The Contractor acknowledges and agrees that, at anytime, UNDP may conduct investigations relating to any aspect of the Contract, the obligations performed under the 

Contract, and the operations of the Contractor generally. The right of UNDP to conduct an investigation and the Contractor’s obligation to comply with such an investigation 

shall not lapse upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely cooperation with any such inspections, post-payment audits 

or investigations. Such cooperation shall include, but shall not be limited to, the Contractor’s obligation to make available its personnel and any documentation for such 

purposes and to grant to UNDP access to the Contractor’s premises. The Contractor shall require its agents, including, but not limited to, the Contractor’s attorneys, 

accountants or other advisers, to reasonably cooperate with any inspections, post-payment audits or investigations carried out by UNDP hereunder. 

31 ANTI-TERRORISM: The Contractor agrees to undertake all reasonable efforts to ensure that none of the UNDP funds received under this Contract are used to provide 

support to individuals or entities associated with terrorism and that the recipients of any amounts provided by UNDP hereunder do not appear on the list maintained by the 

Security Council Committee established pursuant to resolution 1267 (1999). The list can be accessed via http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm. This 

provision must be included in all sub-contracts or sub-agreements entered into under this Contract. 

32 SECURITY: 

32.1 The responsibility for the safety and security of the Contractor and its personnel and property, and of UNDP’s property in the Contractor’s custody, rests with the 

Contractor. 

32.2 The Contractor shall: 

(a) put in place an appropriate security plan and maintain the security plan, taking into account the security situation in the country where the services are 

being provided; 

(b) assume all risks and liabilities related to the Contractor’s security, and the full implementation of the security plan. 

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32.3 UNDP reserves the right to verify whether such a plan is in place, and to suggest modifications to the plan when necessary. Failure to maintain and implement an 

appropriate security plan as required hereunder shall be deemed a breach of this contract. Notwithstanding the foregoing, the Contractor shall remain solely responsible 

for the security of its personnel and for UNDP’s property in its custody as set forth in paragraph 3.1 above. 

33 AUTHORITY TO MODIFY: Pursuant to the Financial Regulations and Rules of UNDP, only the UNDP Authorized Official possesses the authority to agree on behalf of 

UNDP to any modification of or change in this Agreement, to a waiver of any of its provisions or to any additional contractual relationship of any kind with the Contractor. 

Accordingly, no modification or change in this Contract shall be valid and enforceable against UNDP unless provided by an amendment to this Agreement signed by the 

Contractor and jointly by the UNDP Authorized Official. 

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RFQ - UNDP Afghanistan

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