RFQ - Office partitions, Mol-LOTFA - UNDP Afghanistan

Support to Law & Order – Phase VI (LOTFA)
…………………………………………………………………………………
Request for quotation (RFQ)
For Supply and installation of Partition wall and office desks (cubical office)
in LOTFA office in Kabul
LOTFA/MoI/RFQ/00155/2012 “Office Partitions”
اعالن
داوطلبي براي تهيه و نصب ديوار هاي پارتيشن از چوب و ميز هاي دفتري براي اداره لتفا
Date: 30 October 2012
1. The MOI/UNDP has a budget allocation for the purchase of Civil Works; and is applying some of that
allocation for the purchase of Works for which this Request for Quotation is issued.
2. Your quotation, must be delivered to the office of the undersigned ON OR BEFORE 10 NOVEMBER
2012, 15:00 KABUL TIME. Any quotation received later than the scheduled time will be rejected and
returned unopened. The envelope containing the quotation must be clearly marked QUOTATION FOR
“SUPPLY AND INSTALLATION OF PARTITION WALL AND OFFICE DESKS”
3. All quotations must be valid for a period of thirty (30) days from the closing date of the Request for
Quotations.
4. The quotation shall be completed and signed by an authorised representative of the Bidder.
5. In the case of any arithmetical discrepancy between the Unit Rate and the Total Amount quoted,
then the Unit Rate shall prevail both for the evaluation of quotations and for the subsequent
Purchase Order.
6. Depending on the final requirement, the quantities shown may increase or decrease by twenty five
percent (25%) and this shall be reflected in the Purchase Order.
7. There will be no public opening of quotations; the Employer is not bound to accept the lowest
quotation and reserves the right to accept or reject any or all the quotations without assigning any
reason whatsoever.
8. If you require any clarification on the RFQ you may send us e-mail at: procurement@lotfa.org.af call
by phone: 020 220 3245
9. The Supplier should sign and stamp in all RFQ pages.
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نهاد Procurement Unit
تداركاتي
Funded by
تمويل كننده
Procurement of
تدارك براي
Project number
LOTFA/MOI
UNDP
Supply and installation of Partition wall and office desk (cubical office)
تهيه و نصب ديوار هاي پارتيشن و ميز هاي دفتري
شماره پرو ژه
Site visit
Address/ Date and Time
باز ديد از ساحه
LOTFA/MoI/RFQ/00155/2012 “Partitions for the Office”
اجباري الزمي Mandatory
LOTFA Office - 05 November 2012 at 2:00pm
6 Project location موقعيت LOTFA Project office, Ministry of Interior (MOI) compound, Kabul
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داخل محوطه وزارت امور داخله
پروژه
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Submission Deadline
10 November 2012, at 3:00 PM اعالن
تاريخ اعتبار
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مدت Validity of Quotation
اعتبار افر
Address for the
Submission of bid
documents
ادرس براي تسلمي افر
Evaluation and
Minimum Eligibility
Criteria
‎30‎روز DAYS
LOTFA Project Office, Ministry of Interior (MOI) next to the Finance
building,
Kabul Afghanistan
وزارت -
امور داخله
اداره لتفا جوار رياست مالي
افغانستان
معيار هاي تخنيكي براي ارزيابي
افر ها قابل شايستگي كار
RFQ Terms and
Conditions
كابل –
It is intended that any award resulting from this RFQ will be made to the
Technically Qualified and Lowest Priced Offeror.
To be considered Technically Qualified, Offerors must meet the following
Minimum Eligibility Criteria
1. Valid Construction Licenses from ISA (please attaché a copy of
كاپي جواز كار در اداره ايسا و يك جلد كاپي ) profile Licence with company
فاكت شيت
2. Prior experience on similar projects, complete details (name, client
contact detail, please provide with copies of previous contracts)
قبآل پروژه هاي مشابه را بايد انجام نموده باشد با ارايه نمودن كاپي قرار داد
3. Past performance recommendations (min 2 recommendations)
حد اقل دو تصديق نامه
از كار هاي انجام شده
شرايط خاص اين افر
Bid Submission
requirement
1, Appendix I, drawings)
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2, Appendix II Bill of Quantity
2 ضميمه
ضميمه اوراق تخنيكي ‏)نقشه هاي تخنيكي
لست احجام كاري
نياز مندي براي تسليم دهي افر
Obtaining a complete set
of Bid Documents
The bid should be submitted in sealed envelope
Electronic submission is not acceptable.
تسليمي افر از طريق ايمل قابل قبول نميباشد
ادرس براي توزيع افر
The RFQ Bid documents are also available at the UNDP website
www.undp.org.af , ARDS website www.ards.org.af , PDT www.acci.ogr.af
and www.acbar.af.org
شركت هاي عالقمندكه
اشتراك در پروسه دواطلبي را دارند ميتوانند كه اسناد هاي اين افر را از
طريق ويب سايت هاي كه در فوق ذكر گرديده به دست
Defect Liability period
مدت مسوليت گيري در رفع
نواقص
or may be obtained from اورند
the LOTFA office, MOI Compound
براي يك سال بعد از تسلمي پروژه 12 months from the date of acceptance
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TERMS AND CONDITIONS FOR THE PERFORMANCE OF WORKS
AND PAYMENT
The Terms and Conditions hereinafter may only be varied with the written agreement of the Employer
and no terms and conditions put forward at any time by the Bidder shall form any part of the Contract:
(a) the Bidder shall not be required to submit a performance security;
(b) the performance of the Works shall be completed within [Insert a number in words and figures]
weeks from the date of issue of the Purchase Order, or the signing of the contract (if applicable);
(c) after completion of the Works, the Bidder shall submit the original Invoice to the Employer; the
invoice shall show the cost of the Works and Taxes (If applicable) separately;
(d) payment of the Invoice shall be arranged by the Employer, within thirty (30) days, but only against
the Works actually completed and performed as listed in the Purchase Order;
(e) the Employer may, by written notice sent to the Bidder, terminate the Purchase Order, or Contract if
applicable, in whole or in part at any time for its convenience:
(i) if the Bidder fails to perform any or all the works within the time period(s) specified in the Purchase
Order; or
(ii) if the Bidder fails to perform any other obligation(s) under the Purchase Order; or
(iii) if the Bidder, in either of the above circumstances does not cure its failure within a period of three
(3) calendar days after receipt of a notice of default from the Employer specifying the nature of the
default(s); or
(iv) if the Bidder, in the judgment of the Employer, has engaged in any corrupt or fraudulent practices
in competing for or in executing the tasks under this Purchase Order; and
(f) (f) The Bidder shall provide the warranty, as stipulated in the Quotation Documents, for the Works to
be performed and confirm that if any defaults are detected within the warranty period in the
completed works, the Bidder shall be bound to rectify the default or re-perform the works as the case
may be.
EVALUATION METHODOLOGY AND CRITERIA
EXAMINATION OF QUOTATIONS AND DETERMINATION OF RESPONSIVENESS
Prior to the detailed evaluation of Quotations, the Employer shall determine whether each Quotation:
(a) meets the eligibility criteria;
(b) has been properly signed;
(c) is substantially responsive to the requirements of the Request for Quotations Documents.
A substantially responsive Quotation is one which conforms to all the terms, conditions, and specifications
of the Request for Quotations Documents, without material deviation or reservation. A material deviation
or reservation is one:
(a) which affects in any substantial way the scope, quality, or performance of the Works;
(b) which limits in any substantial way, inconsistent with the Request for Quotations Documents,
the Employer’s rights or the Bidder’s obligations under the Contract;
(c) whose rectification would affect unfairly the competitive position of other bidders presenting
substantially responsive quotations.
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If a Quotation is not substantially responsive, it shall be rejected by the Employer, and may not
subsequently be made responsive by correction or withdrawal of the nonconforming deviation or
reservation.
A bidder shall not be required, as a condition for award, to undertake responsibilities not stipulated in the
Request for Quotations Documents, to have to change its price or otherwise modify its Quotation.
CORRECTION OF ERRORS
Quotations determined to be substantially responsive shall be checked by the Employer for any arithmetic
errors. Errors shall be corrected by the Employer as follows:
(a) where there is a discrepancy between the amounts in figures and in words, the amount in words
shall govern; and
(b) where there is a discrepancy between the unit rate and the line item total resulting from multiplying
the unit rate by the quantity, the unit rate as quoted shall govern, unless in the opinion of the
Employer there is an obviously gross misplacement of the decimal point in the unit rate, in which
case the line item total as quoted shall govern, and the unit rate shall be corrected.
The amount stated in the Quotation shall be adjusted by the Employer in accordance with the above
procedure for the correction of errors and, with the concurrence of the Bidder, shall be considered as
binding upon the Bidder.
1, Appendix I, drawings
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Cubical office modeling
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2 Appendix II Bill of Quantity
N
O
Bill of quantity for the Supply and installation of partition wall and office disk (cubical office)
Requested Date: 25 Oct, 2012
A B C D E F
WORK DISCRIPTION UNIT QTY
UNITCOS
IN Afs
Total
Cost
Remarks
1 Supply and installation of Coffee table size (120x60)cm including
lockable cabinet for more information refer to the drawings
2
Supply and installation of laminated plywood best quality lockable file
cabinet with its all required accessories size (200x160x40)cm The
quality of materials will be demonstrated during the Site visit’
3 Supply and installation of Over Head file cabinet from laminated plywood
best quality with its all related accessories
wooden wall partition including both side laminated plywood the quality
of materials will be demonstrated during the Site visit’ with its all required
4
accessories including 5mm double glasses, anti blast film and sliding
door
each 1 The quality of materials will be
demonstrated during the Site visit’
M 2 8.22
M 28 size (30x40)cm
M 2 135
As per attached appendix 1 technical
drawings
5 Supply and installation of sound proof materials for partition wall with its
all related activities for more information refer to the technical drawings
6
Supply and installation of roundtable meeting table with its 6 chairs the
quality of materials will be demonstrated during the Site visit’
M 2 135
each 1
The quality of materials will be
demonstrated during the Site visit’
7 Supply and installation of L shape manager disk with its all related
accessory
each 1 based on technical drawings
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Supply and installation of Office work station from laminated plywood
thickness as specified in technical drawings including Glass and other
required accessories for more information refer to the technical drawings
M 2 25
size (1.4x0.7)m; (0.85x0.7)m and the
quality of materials will be
demonstrated during the Site visit’
Total cost for all activities
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