Error Code #011
Error Code #011
Error Code #011
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DEFENSE TRAVEL<br />
MANAGEMENT OFFICE<br />
Standard Finance System (STANFINS) Reject: Missing/Invalid Beginning Fiscal Year Indicator<br />
– Period Type <strong>Code</strong> (Fiscal Year – LOA)<br />
The document is being rejected because the FY must be populated per appendix G, Table G-14:<br />
STANFINS. This element is located in Account Field 2 Positions 4-7 of the LOA, according to<br />
Appendix R.2 Army LOA Format (SOMARDS, STANFINS).<br />
Fiscal Year (FY): This is a four position alphanumeric code that designates the year funds are<br />
available for obligation.<br />
NOTE: In Appendix R.2, the ARMY LOA format map is used by both SOMARDS and STANFINS<br />
accounting system. Validate this LOA with your Finance DTA for STANFINS accounting<br />
transactions. The corrective action to take for this type of REJECT depends on the source of the<br />
error. The FDTA should verify with the accounting system where the problem is. There are two<br />
possible reasons:<br />
1. Accounting system table mismatch. The FY in the document is correct, but is not valid in<br />
STANFINS.<br />
• The appropriate STANFINS tables must be updated.<br />
• The accounting system has the LOA data element loaded correctly.<br />
• Once the accounting table is updated, an amendment is created, apply the SIGNED or<br />
T-ENTERED stamp, and it will go through the rest of the routing cycle until the<br />
APPROVED stamp is applied. No updates to the document LOA or the organization’s<br />
LOA in DTS is required<br />
2. The FY in the DTS LOA is incorrect. The erroneous LOA in DTS must be corrected.<br />
• The finance DTA needs to access DTA Maintenance>Lines of Accounting and correct<br />
the erroneous LOA data element. This ensures no new documents are created with the<br />
bad LOA.<br />
• The next step is to either create a new Budget Item or update the existing Budget Item<br />
in the Budget module. Please note that when creating a new Budget Item you cannot<br />
use the same label name as the previous Budget Item. Another option is to “Mass<br />
Update” the single Budget Item, this can be accomplished by inserting a wildcard (*) into<br />
the account field of the erroneous data element. Both the LOA and Budget must have<br />
the same LOA details (including #wildcards) in order for the document to be<br />
APPROVED.<br />
• Create an amendment, remove the incorrect LOA on the Accounting screen, and select<br />
the corrected LOA (which may or may not have the same name). Apply the SIGNED or<br />
T-ENTERED stamp, and process through the routing list until the APPROVED stamp is<br />
applied. The updated LOA will be sent to the accounting system.<br />
Defense Travel Management Office Revised April 2011<br />
This document is controlled and maintained on the www.defensetravel.dod.mil Web site. Printed copies may be obsolete.<br />
Please check revision currency on the web prior to use.