Error Code #011

DEFENSE TRAVEL
MANAGEMENT OFFICE
General Accounting and Finance System GAFS Base Level (GAFS BQ) Reject: Missing/Invalid
Beginning Fiscal Year Indicator – Period Type Code (Fiscal Year – LOA)
The document is being rejected for Missing/Invalid Fiscal Year per Appendix G, Table G-8: GAFS-
DTS. This element is located in Account Field 2, Position 7 of the LOA, according to Appendix R.1
Air Force LOA Format (GAFS-DTS).
Fiscal Year (FY): This is a one-position alphanumeric code that designates the year funds are
available for obligation. Validate this LOA with your Finance DTA for GAFS (BQ) accounting
transactions. The corrective action to take for this type of REJECT depends on the source of the
error. The FDTA should verify with the GAFS accounting system where the problem is. There are
two possible reasons:
1. Accounting system table mismatch. The FY in the document is correct, but is not valid in
GAFS (BQ).
• The appropriate GAFS (BQ) tables must first be updated.
• Once the accounting table is updated, an amendment is created, apply the SIGNED or
T-ENTERED stamp, and it will go through the rest of the routing cycle until the
APPROVED stamp is applied. No updates to the document LOA or the organization’s
LOA in DTS is required.
2. The FY in the DTS LOA is incorrect. The erroneous LOA in DTS must be corrected.
• The finance DTA needs to access DTA Maintenance>Lines of Accounting and correct
the erroneous LOA data element. This ensures no new documents are created with the
bad LOA.
• The next step is to either create a new Budget Item or update the existing Budget Item
in the Budget module. Please note that when creating a new Budget Item you cannot
use the same label name as the previous Budget Item. Another option is to “Mass
Update” the single Budget Item, this can be accomplished by inserting a wildcard (*) into
the account field of the erroneous data element. Both the LOA and Budget must have
the same LOA details (including #wildcards) in order for the document to be
APPROVED.
• Create an amendment, remove the incorrect LOA on the Accounting screen, and select
the corrected LOA (which may or may not have the same name). Apply the SIGNED or
T-ENTERED stamp, and process through the routing list until the APPROVED stamp is
applied. The updated LOA will be sent to the accounting system.
Defense Travel Management Office Revised April 2011
This document is controlled and maintained on the www.defensetravel.dod.mil Web site. Printed copies may be obsolete.
Please check revision currency on the web prior to use.