CHAPTER 7: PEOPLE

Chapter 7: People
Table 7-4: Update Person (User/Traveler) Screen Description -
User Specific Data Section
UPDATE PERSON (USER/TRAVELER) SCREEN DESCRIPTION -
USER SPECIFIC DATA SECTION
FIELD OR OBJECT
Organization Access*
Group Access (Two dropdown
lists with values that are
directly related to one
another.)
Non-editable Permission
Level(s)
Editable Permission
Level(s)*
Approval Override*
Manually Entered Transaction*
Non DTS Entry Agent (T-
Entered)*
Debt Management Monitor*
DTA’s Cognos Access
Cognos Access*
Self-AO Approval*
User ID
DESCRIPTION
Field used to set the user’s access. This is a required field.
Organization Owner Name: Field used to enter the organization owner name.This
field drives which groups are available in the Group Name drop-down list.
Group Name: Drop-down list used to select from the groups that belong to the
organization owner name.
Permission level(s) given by a higher-level DTA that the servicing DTA cannot
change because they do not have the permission level that needs to be changed.
Permission level(s) that the servicing DTA can change. This is a required field.
Yes and No radio buttons that indicate if the user has the authority to approve
documents without being on the documents routing list. The DTA must have
permission level 7 to grant approval override. DTAs cannot update this field in their
own profiles. This is a required field.
Yes and No radio buttons that indicate whether or not a budget official can insert
an adjustment transaction into a budget. DTAs cannot update this field in their own
profiles. This is a required field.
Yes and No radio buttons that indicate if the user can sign vouchers on behalf of
travelers. DTAs cannot update this field in their own profiles. This is a required
field.
Yes and No radio buttons that indicate if the user is an administrator (usually an
FDTA) responsible for tracking DUE U.S. situations and monitoring collection
actions for an organization. DTAs cannot update this field in their own profiles.
This is a required field.
Displays as read-only and indicates if the user logged in has Cognos Access.
Yes and No radio buttons that indicate if the user has Cognos Access. This field
displays as editable if the DTA logged in has Cognos Access. This is a required
field.
Yes and No radio buttons used to grant user/travelers authority to approve their
own authorizations. The Self-AO must be included on the routing list. DTAs cannot
update this field in their own profile. This is a required field.
Field that initially displays the user’s SSN and updates to the user ID when the
user logs in to DTS for the first time.
Page 7-14 DTS Release 1.7.3.17, DTA Manual, Version 4.5.6 Updated 3/15/13
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