Desktop Guide for Authorizing Officials and Certifying Officers - DTMO
Desktop Guide for Authorizing Officials and Certifying Officers - DTMO
Desktop Guide for Authorizing Officials and Certifying Officers - DTMO
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<strong>Desktop</strong> <strong>Guide</strong> <strong>for</strong> <strong>Authorizing</strong> <strong>Officials</strong> <strong>and</strong> <strong>Certifying</strong> <strong>Officers</strong><br />
2.2.1 Responsibilities of a AO<br />
As an AO, you act as a steward of Government funds <strong>and</strong> ensure that policies are followed by<br />
the traveler. Some of your responsibilities include:<br />
• Verifying that the trip <strong>and</strong> the expenses are necessary to accomplish your<br />
organization’s mission<br />
• Verifying that the traveler booked reservations through the Commercial Travel Office<br />
(CTO), unless the CTO was not available<br />
• Approving authorizations so that the CTO can book <strong>and</strong> ticket air <strong>and</strong> rail<br />
transportation<br />
• Ensuring that travelers follow DoD travel policy when requesting advances<br />
• Verifying that no expense has been listed on the voucher more than once<br />
• Approving the payment of a requested non-ATM advance or a scheduled partial<br />
payment<br />
• Reviewing all required receipts <strong>and</strong> other substantiating records with the voucher.<br />
These can be originals, copies, or a locally approved ‘missing receipts’ <strong>for</strong>m if a<br />
receipt has been misplaced. Receipts <strong>for</strong> all lodging expenses <strong>and</strong> any expense over<br />
$75 are required<br />
• Ensuring that the voucher shows how to split disburse the requested payment<br />
between the GTCC vendor <strong>and</strong> traveler’s EFT account<br />
• Approving amendments related to centrally billed account (CBA) payments initiated by<br />
the organization’s CBA Specialist<br />
• Returning authorizations <strong>for</strong> correction when they contain inaccurate in<strong>for</strong>mation or<br />
illegal requests<br />
2.2.2 Responsibilities of a CO<br />
As a CO, you are responsible <strong>for</strong> ensuring that payment made by the federal Government are<br />
legal, proper, <strong>and</strong> correct. You should verify the:<br />
• Legitimacy <strong>and</strong> accuracy of expenses claimed on vouchers <strong>and</strong> local vouchers<br />
• Validity of supporting documents <strong>and</strong> receipts<br />
• Accuracy of expense <strong>and</strong> entitlement computations<br />
• Legality of a proposed payment under the appropriation or fund involved<br />
Page 4 <strong>Desktop</strong> <strong>Guide</strong> <strong>for</strong> <strong>Authorizing</strong> <strong>Officials</strong> <strong>and</strong> <strong>Certifying</strong> <strong>Officers</strong>, Version 4.1 Updated 7/31/13<br />
This document is controlled <strong>and</strong> maintained on the www.defensetravel.dod.mil website. Printed copies may be obsolete.<br />
Please check revision currency on the website prior to use.
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