Policy 7230A - Department of Administration

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11 Personnel Security Sections 11.1 and 11.2 constitute the State of Kansas’ Personnel Security Policy. This policy is to be accompanied by defined Personnel Security Mandatory and Non-Mandatory Procedures and Baselines that are distributed in a companion document. Mandatory Non-Mandatory Procedures Baselines Procedures Baselines 11. Personnel Security 11.1. Acceptable Usage 11.1.1. Establish Acceptable Usage Baselines (6 sets) (6 sets) 11.2. Personnel Operations 11.2.1. Establish Pre-Hiring Processes (4 sets) (3 sets) 11.2.2. Hire Employees in a Structured Fashion (3 sets) (1 set) 11.2.3. Transfer Employees in a Structure Fashion (4 sets) (2 sets) 11.2.4. Terminate Employees in a Structured Fashion (3 sets) (1 set) 11.1 Acceptable Usage The State of Kansas requires users of its information systems to conduct themselves appropriately in regards to upholding and maintaining the security of the State’s information systems and the information they hold. To that end it defines acceptable usage of State information systems and information. Acceptable usage policies clearly indicate what information system users are and are not allowed to do. The potential exists that, without these policies, information system users could violate information security and avoid punitive actions by claiming to not know about any restrictions in place. This can make it extremely difficult to enforce the measures outlined in the policy and ultimately lead to a complete disregard of the policy. The State of Kansas will issue, in a separate document, acceptable usage policies covering the following items: • Information System usage (which shall include software restrictions) • Data usage • Internet usage • E-mail usage • Telephone and office equipment usage Also included within these policies will be an indication of the formal sanctions that can and will be taken against information system users that violate the acceptable usage policies or any other component of this document. Sanctions can include up to immediate and permanent dismissal with cause. As a requirement of information system access, and as a component of security awareness training, all information system users, whether employees or third parties, will be required to provided signed acceptance of the acceptable usage policies. A 34
copy of the signed document will be provided to the individual with the original being retained by the appropriate Human Resources department. 11.2 Personnel Operations The State of Kansas requires that the manner in which information system users are hired, fired and transferred between positions be performed in a structured and controlled manner. By following defined protocols regarding staffing, the State of Kansas ensures that the users to whom it extends information system access will understand and treat that access with appropriate regard for information security. The potential exists that, without these protocols, information system users will have insufficient regard for the security of the information systems or information they use, increasing the risk that the State is required to accept. State agencies are required to define categorizations (also known as system roles) into which all of the users of State information systems must be placed. These system roles will be used for all information system users, whether they are employees or third party users, whether they work for the State itself or one of its agencies.. Each system role will have assigned to it a risk categorization. Risk categorizations will define the amount of security risk associated with any given system role. The State requires the use of appropriate personnel screening procedures and background checks when staffing positions according to the risk categorization assigned to the system role. Both system roles and risk descriptions will be reviewed and updated where required by the State on an at least annual basis. Upon commencement of work for the State of Kansas, employees and third party users will be required to sign appropriate access agreements (including but not limited to non-disclosure, non-compete, conflict of interest, acceptable usage, etc.). These agreements specify the user’s intent to abide by the operational and security requirements of the State. These agreements will be reviewed on an annual basis and resigned by information system users as required. Further, the agreement document(s) will be reviewed on an at least annual basis to ensure the highest level of appropriateness and applicability. Should the user of a State information system, whether internal employee or third party user, change working location or functional system role while in the employ of the State, the access and operational privileges of that user will be immediately reviewed and, where required, updated. This review and update will focus equally on eliminating access privileges no longer required as well as providing the net new/enhanced access required of the new functional role. As necessary, State property, temporarily in the possession of the information system user, will be returned. Should the user of a State information system, whether internal employee or third party user, leave the employ of the State, access accounts for all information systems 35
Page 1 and 2: State of Kansas Kansas Information
Page 3 and 4: Table of Contents Introduction ....
Page 5 and 6: Introduction This Security Requirem
Page 7 and 8: • It will ensure that privileged
Page 9 and 10: G. Security Administrators Security
Page 11 and 12: 2 Assessment & Security Planning Se
Page 13 and 14: 3 Awareness & Training Section 3.1
Page 15 and 16: 4 Access Control Sections 4.1, 4.2,
Page 17 and 18: potential exists that legitimate us
Page 19 and 20: 5 Systems Configuration Sections 5.
Page 21 and 22: Collaborative computing infrastruct
Page 23 and 24: Where data requires encryption, tha
Page 25 and 26: 6 Systems Operation Sections 6.1, 6
Page 27 and 28: Only pre-approved maintenance tools
Page 29 and 30: ecorded logs. In the event of other
Page 31 and 32: event that an incident occurs, the
Page 33 and 34: 9.2 Contingency Infrastructure The
Page 35 and 36: 10 Physical Security Sections 10.1
Page 37: automatically shall notify appropri
Page 41 and 42: 12 Secure Purchasing/Acquisition Se
Page 43 and 44: CA-1 Certification, Accreditation,
Page 45 and 46: PE-18 Location of Information Syste
Page 47 and 48: Appendix B - Matrix of Responsibili
Page 49 and 50: Part 2 - Non-IT Roles (See Page 3 f
Page 51 and 52: Appendix C - Supporting Document Cr
Page 53 and 54: Mandatory Non-Mandatory Procedures
Page 55 and 56: Integrity The second of the three g
Page 57 and 58: State of Kansas Mandatory Procedure
Page 59 and 60: 6.2. Integrity Operations .........
Page 61 and 62: 2. Assessment & Security Planning T
Page 63 and 64: 2.2. Create a Security Plan No appl
Page 65 and 66: 3.1.1.2 Create Training Materials O
Page 67 and 68: Operations Training is defined as t
Page 69 and 70: access individual system authentica
Page 71 and 72: 5. Systems Configuration These Syst
Page 73 and 74: 5.3.1.3 Restrict Access to Media No
Page 75 and 76: • When no longer required, data s
Page 77 and 78: 8. Incident Response These Incident
Page 79 and 80: Capture documentation appropriate t
Page 81 and 82: Different types of disruptions requ
Page 83 and 84: 9.3.2.1 Perform System Backup Back
Page 85 and 86: 11. Personnel Security These Person
Page 87 and 88: 12. Secure Purchasing/Acquisition N
Page 89 and 90:
Table of Contents Introduction ....
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Introduction This Mandatory Baselin
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2.1.2.c Information Protection •
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o Appropriate physical security mea
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4. Access Control These Assessment
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5. Systems Configuration These Syst
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5.3.1.c Media Disposal Methods •
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6.4. Maintain Records Agencies must
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8. Incident Response These Incident
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9.1.1.c Contingency Plan Update Fre
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Mandatory Baselines • Systems man
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10. Physical Security No applicable
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• Data is to be used for its inte
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State of Kansas Non-Mandatory Proce
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6.3. Maintenance Operations .......
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Introduction This Non-Mandatory Pro
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2.1.1.4 Likelihood Determination Es
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2.2.1.5 Establish Appropriate Secur
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4.3. Session Management The followi
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4.3.2.2 Restrict Intra and Inter-Sy
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5.1.1.3 Actively Maintain Inventory
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5.1.3.3 Provide Implementation Docu
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• Place all media in a locked con
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6. Systems Operation These Systems
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6.2. Integrity Operations The follo
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6.3.2. Perform Patch and Vulnerabil
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6.4. Maintain Records Agencies shou
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7.1.1.3 Require Authenticated Acces
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8. Incident Response These Incident
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8.1.2.2 Develop Supporting Strategi
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9. Contingency Planning No applicab
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10.1.1.2 Implement Physical Access
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11. Personnel Security These Person
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• Review created accounts and ass
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11.2.4.3 Recover all Organizational
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12.1.1.3 Required Test and Validati
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State of Kansas Non-Mandatory Basel
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6.2. Integrity Operations .........
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Introduction This Non-Mandatory Bas
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• High risk constitutes high like
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2.3. Maintain Records Agencies shou
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• Systems that have very high ris
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5.1.1.c System and Component Docume
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5.2. Systems Protection No applicab
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o Passwords in the clear. o Violati
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o Penetration testing. o Password c
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o The individuals to be notified. o
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7. Systems Audit These Systems Audi
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eviewed weekly and every system and
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8.1.1.b IR Roles • IR Team Manage
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8.1.2.e IR Plan Update Scheduling a
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10. Physical Security These Physica
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10.2.1.b Power Delivery Specificati
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11. Personnel Security These Person
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11.2.2. Hire Employees in a Structu
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Policy 7230A - Department of Administration

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