Policy 7230A - Department of Administration

More documents

Recommendations

Info

11.2.3.4 Provision New Accounts and Permissions Once the transferring employees unnecessary accounts/excess permissions in existing accounts have been removed, new accounts and permissions can be provisioned: • Review the role(s) to which the employee has been assigned and create specified accounts with the indicated privileges. • Review created accounts and assigned permissions to ensure they meet the specifications as per the role. 11.2.4. Terminate Employees in a Structured Fashion Employee termination should include the recovery of all issued materials and the closing of all established accounts: 11.2.4.1 Revoke Accounts and Eliminate Permissions The accounts of terminated employees must be revoked to eliminate the possibility of illicit system access, however the data the terminated employee may have created must be preserved: • Review positional role(s) to which the terminated employee had been assigned and catalogue all accounts and permissions. • Revoke access to and eliminate permissions within all accounts assigned to the terminated employee. • Assign access with review only privileges for all accounts assigned to the terminated employee to that employee’s immediate manager for a pre-defined period of time. • During this time and at the request of the account assignee, provide copies of any data originally owned exclusively by the terminated employee to the account assignee. • Upon expiry of this time and at the direction of the Human Resources department of the terminated employee, permanently delete all accounts of the terminated employee. 11.2.4.2 Conduct Exit Interviews In order for the organization to understand reasons for a voluntary departure, and to ensure a terminated employee understands their ongoing responsibilities, exit interviews must be conducted: • Interview all employees that leave the organization, whether voluntarily or not to discuss reasons and ongoing responsibilities. • Provide all employees that leave the organization with copies of any non-compete, non-disclosure or other restrictive agreement documents that may have been signed and continue to be valid subsequent to the termination of employment. 40
11.2.4.3 Recover all Organizational Property Issued to the Employee Ownership of organizational property that may have been in the possession of a terminated employee needs to be re-established and all such property must be returned in original condition, where applicable: • Review records to determine what property has been assigned to terminated personnel. • Review records to determine the specifications/configuration of property assigned to terminated personnel. • Recover all property that has been assigned to terminated personnel and validate that returned property meets original specifications/configuration and that aspects/components have not been removed, tampered with or otherwise negatively impacted. 11.3. Maintain Records Agencies should capture documentation appropriate to all personnel security processes: • Maintain copies of all submission and screening documents for applicants that are hired for future reference. • Maintain copies of all completed access agreements. • Maintain copies of all provisioned system access accounts and associated permission. • Maintain records of all issued agency owned materials. • Maintain copies of all exit interview documents. 41
Page 1 and 2:
State of Kansas Kansas Information
Page 3 and 4:
Table of Contents Introduction ....
Page 5 and 6:
Introduction This Security Requirem
Page 7 and 8:
• It will ensure that privileged
Page 9 and 10:
G. Security Administrators Security
Page 11 and 12:
2 Assessment & Security Planning Se
Page 13 and 14:
3 Awareness & Training Section 3.1
Page 15 and 16:
4 Access Control Sections 4.1, 4.2,
Page 17 and 18:
potential exists that legitimate us
Page 19 and 20:
5 Systems Configuration Sections 5.
Page 21 and 22:
Collaborative computing infrastruct
Page 23 and 24:
Where data requires encryption, tha
Page 25 and 26:
6 Systems Operation Sections 6.1, 6
Page 27 and 28:
Only pre-approved maintenance tools
Page 29 and 30:
ecorded logs. In the event of other
Page 31 and 32:
event that an incident occurs, the
Page 33 and 34:
9.2 Contingency Infrastructure The
Page 35 and 36:
10 Physical Security Sections 10.1
Page 37 and 38:
automatically shall notify appropri
Page 39 and 40:
copy of the signed document will be
Page 41 and 42:
12 Secure Purchasing/Acquisition Se
Page 43 and 44:
CA-1 Certification, Accreditation,
Page 45 and 46:
PE-18 Location of Information Syste
Page 47 and 48:
Appendix B - Matrix of Responsibili
Page 49 and 50:
Part 2 - Non-IT Roles (See Page 3 f
Page 51 and 52:
Appendix C - Supporting Document Cr
Page 53 and 54:
Mandatory Non-Mandatory Procedures
Page 55 and 56:
Integrity The second of the three g
Page 57 and 58:
State of Kansas Mandatory Procedure
Page 59 and 60:
6.2. Integrity Operations .........
Page 61 and 62:
2. Assessment & Security Planning T
Page 63 and 64:
2.2. Create a Security Plan No appl
Page 65 and 66:
3.1.1.2 Create Training Materials O
Page 67 and 68:
Operations Training is defined as t
Page 69 and 70:
access individual system authentica
Page 71 and 72:
5. Systems Configuration These Syst
Page 73 and 74:
5.3.1.3 Restrict Access to Media No
Page 75 and 76:
• When no longer required, data s
Page 77 and 78:
8. Incident Response These Incident
Page 79 and 80:
Capture documentation appropriate t
Page 81 and 82:
Different types of disruptions requ
Page 83 and 84:
9.3.2.1 Perform System Backup Back
Page 85 and 86:
11. Personnel Security These Person
Page 87 and 88:
12. Secure Purchasing/Acquisition N
Page 89 and 90:
Table of Contents Introduction ....
Page 91 and 92:
Introduction This Mandatory Baselin
Page 93 and 94:
2.1.2.c Information Protection •
Page 95 and 96:
o Appropriate physical security mea
Page 97 and 98:
4. Access Control These Assessment
Page 99 and 100:
5. Systems Configuration These Syst
Page 101 and 102:
5.3.1.c Media Disposal Methods •
Page 103 and 104:
6.4. Maintain Records Agencies must
Page 105 and 106:
8. Incident Response These Incident
Page 107 and 108: 9.1.1.c Contingency Plan Update Fre
Page 109 and 110: Mandatory Baselines • Systems man
Page 111 and 112: 10. Physical Security No applicable
Page 113 and 114: • Data is to be used for its inte
Page 115 and 116: State of Kansas Non-Mandatory Proce
Page 117 and 118: 6.3. Maintenance Operations .......
Page 119 and 120: Introduction This Non-Mandatory Pro
Page 121 and 122: 2.1.1.4 Likelihood Determination Es
Page 123 and 124: 2.2.1.5 Establish Appropriate Secur
Page 125 and 126: 4. Access Control These Assessment
Page 127 and 128: 4.3. Session Management The followi
Page 129 and 130: 4.3.2.2 Restrict Intra and Inter-Sy
Page 131 and 132: 5.1.1.3 Actively Maintain Inventory
Page 133 and 134: 5.1.3.3 Provide Implementation Docu
Page 135 and 136: • Place all media in a locked con
Page 137 and 138: 6. Systems Operation These Systems
Page 139 and 140: 6.2. Integrity Operations The follo
Page 141 and 142: 6.3.2. Perform Patch and Vulnerabil
Page 143 and 144: 6.4. Maintain Records Agencies shou
Page 145 and 146: 7.1.1.3 Require Authenticated Acces
Page 147 and 148: 8. Incident Response These Incident
Page 149 and 150: 8.1.2.2 Develop Supporting Strategi
Page 151 and 152: 9. Contingency Planning No applicab
Page 153 and 154: 10.1.1.2 Implement Physical Access
Page 155 and 156: 11. Personnel Security These Person
Page 157: • Review created accounts and ass
Page 161 and 162: 12.1.1.3 Required Test and Validati
Page 163 and 164: State of Kansas Non-Mandatory Basel
Page 165 and 166: 6.2. Integrity Operations .........
Page 167 and 168: Introduction This Non-Mandatory Bas
Page 169 and 170: • High risk constitutes high like
Page 171 and 172: 2.3. Maintain Records Agencies shou
Page 173 and 174: 4. Access Control These Assessment
Page 175 and 176: • Systems that have very high ris
Page 177 and 178: 5.1.1.c System and Component Docume
Page 179 and 180: 5.2. Systems Protection No applicab
Page 181 and 182: o Passwords in the clear. o Violati
Page 183 and 184: o Penetration testing. o Password c
Page 185 and 186: o The individuals to be notified. o
Page 187 and 188: 7. Systems Audit These Systems Audi
Page 189 and 190: eviewed weekly and every system and
Page 191 and 192: 8.1.1.b IR Roles • IR Team Manage
Page 193 and 194: 8.1.2.e IR Plan Update Scheduling a
Page 195 and 196: 10. Physical Security These Physica
Page 197 and 198: 10.2.1.b Power Delivery Specificati
Page 199 and 200: 11. Personnel Security These Person
Page 201 and 202: 11.2.2. Hire Employees in a Structu
show all

Policy 7230A - Department of Administration

Create successful ePaper yourself

Delete template?

Save as template?