Policy 7230A - Department of Administration

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11.2.1.3 Establish Risk Categorizations for Each Role In order to ensure that to be hired personnel are appropriate for their role from a risk management perspective, the risk associated with each role must be defined: • Review the complete set of systems to be accessed by each role. • List the established risk categorization for each of the systems to be accessed (see section 2.1.1.6 of these Non-Mandatory Procedures). • Set role risk categorization to be equivalent to the highest risk categorization assigned to a system the role will access. 11.2.1.4 Establish Screening Criteria for Each Categorization In order to ensure that to be hired personnel are appropriate for their role from a risk management perspective they must be screened to ensure an appropriate level of trustworthiness. • Use a hierarchical scheme such that personnel hired for roles with higher risk categorizations undergo more stringent screening. 11.2.2. Hire Employees in a Structured Fashion Upon initial hire, Agencies should verify employee identity and create accounts with appropriate access rights and permissions: 11.2.2.1 Conduct Employee Screening Verify that applicants offer an appropriate level of trustworthiness by checking their background as per established screening criteria. • Review the risk categorization of the role. • Conduct the appropriate screening for a role of that risk categorization. 11.2.2.2 Complete Access Agreements Access agreements capture employee recognition of and consent to the rules and regulations of the organization as a whole as well as their own individual responsibilities: • Require all incoming employees to complete access agreements. • Require all access agreements be witnessed by an existing employee in either a supervisory or Human Resources role. 11.2.2.3 Provision Accounts and Permissions Provide employees with the accounts and permissions they need to be able to complete their work assignments: • Review the role(s) to which the employee has been assigned and create specified accounts with the indicated privileges. 38
• Review created accounts and assigned permissions to ensure they meet the specifications as per the role. 11.2.3. Transfer Employees in a Structured Fashion Employees that change positions should be reviewed according to their new position and have their system accounts and permissions reviewed: 11.2.3.1 Conduct Employee Screening Should an existing employee transfer to a position that carries a higher risk categorization, additional background screening is required. Additional screening is not required for transfer to a position with either an equivalent or lower risk categorization: • Review the risk level of the old and new roles and determine whether the risk categorization increases or decreases. • If risk categorization increases, conduct the appropriate screening for a role of that risk categorization. 11.2.3.2 Review Assigned and Required Accounts and Permissions Cross reference the accounts and permissions of the pre and posttransfer roles, documenting where adjustments need to be made: • Review positional role(s) to which the transferred employee had been assigned and catalogue accounts and permissions. • Review positional role(s) to which the transferred employee will be assigned and catalogue accounts and permissions. • Cross-reference the catalogued accounts an permissions, noting which account(s) and permissions need to be revoked/reduced, provisioning/enhanced, do not need to be adjusted. 11.2.3.3 Revoke Accounts and Permissions that are no Longer Valid The accounts of transferred employees that are no longer necessary must be revoked to eliminate the possibility of illicit system access, however the data the transferred employee may have created must be preserved: • Revoke access to and eliminate permissions within all accounts assigned to the terminated employee. • Assign access with review only privileges for all accounts assigned to the transferred employee to that employee’s pretransfer immediate manager for a pre-defined period of time. • During this time and at the request of the account assignee, provide copies of any data originally owned exclusively by the transferred employee to the account assignee. • Upon expiry of this time and at the direction of the Human Resources department of the transferred employee, permanently delete all accounts of the transferred employee. 39
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State of Kansas Kansas Information
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Table of Contents Introduction ....
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Introduction This Security Requirem
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• It will ensure that privileged
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G. Security Administrators Security
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2 Assessment & Security Planning Se
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3 Awareness & Training Section 3.1
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4 Access Control Sections 4.1, 4.2,
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potential exists that legitimate us
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5 Systems Configuration Sections 5.
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Collaborative computing infrastruct
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Where data requires encryption, tha
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6 Systems Operation Sections 6.1, 6
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Only pre-approved maintenance tools
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ecorded logs. In the event of other
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event that an incident occurs, the
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9.2 Contingency Infrastructure The
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10 Physical Security Sections 10.1
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automatically shall notify appropri
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copy of the signed document will be
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12 Secure Purchasing/Acquisition Se
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CA-1 Certification, Accreditation,
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PE-18 Location of Information Syste
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Appendix B - Matrix of Responsibili
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Part 2 - Non-IT Roles (See Page 3 f
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Appendix C - Supporting Document Cr
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Mandatory Non-Mandatory Procedures
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Integrity The second of the three g
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State of Kansas Mandatory Procedure
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6.2. Integrity Operations .........
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2. Assessment & Security Planning T
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2.2. Create a Security Plan No appl
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3.1.1.2 Create Training Materials O
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Operations Training is defined as t
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access individual system authentica
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5. Systems Configuration These Syst
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5.3.1.3 Restrict Access to Media No
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• When no longer required, data s
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8. Incident Response These Incident
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Capture documentation appropriate t
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Different types of disruptions requ
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9.3.2.1 Perform System Backup Back
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11. Personnel Security These Person
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12. Secure Purchasing/Acquisition N
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Table of Contents Introduction ....
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Introduction This Mandatory Baselin
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2.1.2.c Information Protection •
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o Appropriate physical security mea
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4. Access Control These Assessment
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5. Systems Configuration These Syst
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5.3.1.c Media Disposal Methods •
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6.4. Maintain Records Agencies must
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Page 113 and 114: • Data is to be used for its inte
Page 115 and 116: State of Kansas Non-Mandatory Proce
Page 117 and 118: 6.3. Maintenance Operations .......
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Page 121 and 122: 2.1.1.4 Likelihood Determination Es
Page 123 and 124: 2.2.1.5 Establish Appropriate Secur
Page 125 and 126: 4. Access Control These Assessment
Page 127 and 128: 4.3. Session Management The followi
Page 129 and 130: 4.3.2.2 Restrict Intra and Inter-Sy
Page 131 and 132: 5.1.1.3 Actively Maintain Inventory
Page 133 and 134: 5.1.3.3 Provide Implementation Docu
Page 135 and 136: • Place all media in a locked con
Page 137 and 138: 6. Systems Operation These Systems
Page 139 and 140: 6.2. Integrity Operations The follo
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Page 145 and 146: 7.1.1.3 Require Authenticated Acces
Page 147 and 148: 8. Incident Response These Incident
Page 149 and 150: 8.1.2.2 Develop Supporting Strategi
Page 151 and 152: 9. Contingency Planning No applicab
Page 153 and 154: 10.1.1.2 Implement Physical Access
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Page 159 and 160: 11.2.4.3 Recover all Organizational
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Page 165 and 166: 6.2. Integrity Operations .........
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Page 169 and 170: • High risk constitutes high like
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Page 173 and 174: 4. Access Control These Assessment
Page 175 and 176: • Systems that have very high ris
Page 177 and 178: 5.1.1.c System and Component Docume
Page 179 and 180: 5.2. Systems Protection No applicab
Page 181 and 182: o Passwords in the clear. o Violati
Page 183 and 184: o Penetration testing. o Password c
Page 185 and 186: o The individuals to be notified. o
Page 187 and 188: 7. Systems Audit These Systems Audi
Page 189 and 190: eviewed weekly and every system and
Page 191 and 192: 8.1.1.b IR Roles • IR Team Manage
Page 193 and 194: 8.1.2.e IR Plan Update Scheduling a
Page 195 and 196: 10. Physical Security These Physica
Page 197 and 198: 10.2.1.b Power Delivery Specificati
Page 199 and 200: 11. Personnel Security These Person
Page 201 and 202: 11.2.2. Hire Employees in a Structu
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Policy 7230A - Department of Administration

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