J - Harrison County
J - Harrison County
J - Harrison County
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 0<br />
The Board met August 3, 2009, pursuant to recess taken on July 30,2009, in the meeting<br />
room for the Board ofSupervisors in the First Judicial District Courthouse in Gulfport, <strong>Harrison</strong><br />
<strong>County</strong>, Mississippi. All Supervisors were present and in attendance.<br />
WHEREUPON, after proclamation ofthe Sheriff, the following proceedings were had<br />
and done, viz:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe fo11owing:<br />
August 3, 2009, Item # 1<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
SPREADING UPON THE MINUTES COPIES OF THE<br />
FOUR UNCLAIMED REGISTERED LETTERS SENT TO<br />
RAY GUEPET, III AND PROOFS OF PUBLICATIONS OF<br />
SUMMONS TO SAME REGARDING HEARING SET FOR<br />
AUGUST 3, 2009 AT 9:30 A.M., FIRST JUDICIAL<br />
DISTRICT COURTHOUSE, ON DERELICT SWIMMING<br />
POOL LOCATED AT 604 SANDY HOOK DRIVE, PASS<br />
CHRISTIAN, MS 39571<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY<br />
SPREADS UPON THE MINUTES copies ofthe four unclaimed registered letters sent to Ray<br />
Guepet, III and proofs ofpublications of summons to same regarding hearing set for August 3,<br />
2009 at 9:30 a.m., First Judicial District Courthouse, on derelict swimming pool located at 604<br />
Sandy Hook Drive, Pass Christian, MS 39571. which documents follow this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
'>.<br />
'~;~~" .<br />
...<br />
L~ ~ro A~nu,.~~e:::v~ II 111~lllllml1<br />
),~<br />
~.~<br />
!/<br />
7005<br />
0390 OD02 7570 8322<br />
t#.c,.Sji~",<br />
WI ~ ...~.<br />
. fii:li! ~:;;;:;;;;::.;~<br />
;: .....4 t ~.."".TtIiF#~<br />
~ W1k"y _1!lili!i» 1'If1l,£,{ IlC\W:S<br />
~ $~P~ ~ ~;{1<br />
... 02 iP ..,. J.,J~.J4<br />
_~~.~OD0458.90S(3 J~)N ;~6 2009<br />
.~:'Il.. ! iY1AiLED,~RO,?AZ~F-CODE39503<br />
VIA REGISTERED MAIL<br />
.:'<br />
RETURN RECEIPT REQUESTED .. J IFlRSTNmICE· I<br />
RaV~' Gu et, III ~_::d<br />
, 4 Yacht .ub Drive Q. ,~ . --~..<br />
r ~a!' :AL 36526 '!'f._,.; :' ;:fW~ ~i'iCr<br />
/<br />
":"'.:$"!:..S'2::.€>~·7\~~<br />
NJ:X:tE $25 5C ~ 00 07/0$/09<br />
~E:TURN TO SENCER<br />
NOT OE~IVERAe~E AS AODR~SSEP<br />
UNAaLE: TO ~OnWARO<br />
Be: $9S0~29G~20 *076S-04035-26-3S<br />
I},II, III J J,I JIJ , II J , 1111)}11111 },I J }III 111111 ,I j I II! 111111/11<br />
~<br />
.;<br />
"<br />
""<br />
I,·<br />
"
...<br />
..,<br />
I<br />
• Complete items 1, 2, and 3. Also complete<br />
item 4 if Restricted Delivery is desilj:ld.<br />
• Print your name and address on the reverse<br />
SO that we can retum the card to you.<br />
• Attach this card to the back ofthe maRpiece,<br />
or on the front If space permits.<br />
ifleAddressed to:<br />
'~J. ~uepe\J l.ll..<br />
y ~~c.W- t..l\Lb ~ IVE..<br />
~nLnt ¥i \---<br />
2. ArtIcle Number<br />
(T1lIllSfer from seNice Iabei)<br />
PS Form 3811, February 2()Q4<br />
3LDS-2Lo<br />
A. Signak6B<br />
X<br />
B. Received by ( Pnnted Name)<br />
D. Is delivery address differenllrom item 1? 0 Yes<br />
If YES, enter de/jvery edltess below: 0 No<br />
3. Service Type<br />
o Agent<br />
o Addressee<br />
C. Date of Delivery .<br />
~ed Mail 0 E?
~<br />
Boyce ~<br />
HOLLEMANAssociation =.?CIATES<br />
Situ:el95C<br />
1720 23rd Avenue· Boyce Holleman Blvd. 7005<br />
Gulfport, MS 39~....~ ~.<br />
(' t-.."-\\\\.: /<br />
C\\;r'\~ / ~<br />
~ do.. ~<br />
~- i<br />
,~- ~tV<br />
--',<br />
IJ39'~OD2 7570 8339<br />
\<br />
Vl~~~ffi:~irf~i-~]~~~~:ED<br />
Ray J. Guepet, III<br />
J. Yacht Clab Drive. Apt. 56<br />
DaDhlle. AL 36526·7190<br />
_o(~SP08J..<br />
4l"' -.....~<br />
&(~;;~~~~<br />
~ \W'U.~ ~! P!TN€~<br />
'm 00045;39096<br />
"~ ,: $009:64{;<br />
JUN 29 ZOGS<br />
~~ ~ MAILED FROMZ1P CODE395Q-3<br />
..<br />
~)<br />
i "~.<br />
~-NQ1D;<br />
_ ..... 1~ .... L'<br />
NJ:X:I£ 325 S~ ~ 3S 07/02/09<br />
--{<br />
i<br />
,,/<br />
~~~%~~~~~~~~~~<br />
RETURN TO SENO~R<br />
NOT CE~IVERAe~~ AS AOP~ESSEO<br />
UNAe~E TO FORWARO<br />
ec~ 2eSO~29$~20 *~2SS-00240-~9-40<br />
111111111111111 JIlIJ 1I11111tJ.11,lllllll'11I1I1I1111l11l1l1dI<br />
.f'<br />
.. '"<br />
(It<br />
~
~<br />
""<br />
".<br />
t·<br />
~..<br />
.'"<br />
~'h\·).0·~'2:')j1;~J~~~ff~~~~~~~~j~~~:E~t~~~lJB\t<br />
..ilC{~:;·~<br />
- - . - - . ,-....-... ~ "." '<br />
• Complete items 1, 2, and 3. Also complete<br />
Item 4 if Restricted DelivelY is desired.<br />
• Print your name and address on the reverse<br />
so that we can return the card to you.<br />
• Attach this can::! to the back of the mailpiece,<br />
or on the front if space permits.<br />
1. Article Acld.essed to:<br />
x<br />
B. Received by (Printed Name)<br />
o Agent<br />
o Addressee J<br />
C. D;Ue.of Delivet)' t<br />
. I<br />
D. Is. deiivery address different from Item 1? 0 Yes<br />
If YES, enter delivery address below: 0 No<br />
."<br />
I~<br />
Ray J. Guepet, In<br />
4 Yacht Club Drive, Apt. 56<br />
Daphne, AL 36526-7190<br />
3:...~Type<br />
~Certified Mail<br />
Ci Registered<br />
o Expres$ Mail<br />
o Return Receipt for MerohandL.... i
~<br />
. ...,<br />
(.<br />
Boya<br />
HOLLEMAN<br />
¢.~POS~<br />
.~~ i
~<br />
'"<br />
/'<br />
-Boya<br />
HOLLEMAN cUmon,"<br />
~<br />
.<br />
, smce1950<br />
" ,y;cre1\fli1fl\<br />
-t" A ,~~<br />
-. i~<br />
~O~TFS<br />
1720 23rd Avenue· Boyce Holleman Blvd.<br />
Gulfport, MS 39501<br />
~@1H1l[{iliffi~<br />
\'J<br />
\I. ~ ~ lUll<br />
7005 0390 0002 757D 8292<br />
Ray J. Gu.epet, lIt..<br />
4 YadltClubDri"'f<br />
Daphine, AL 36526 _<br />
.~.~.,;. trf'C$ PO,<br />
: !if .'. ~ .--" =-0.-,"'"<br />
.:a..1fli!,..-~~~.....,;;;;;:r .......","""",<br />
i- 4!Lt. ,; {~.;a..~~p<br />
=£ ~'P¥ ~ t>m'lev 80,/;E;;:<br />
~ iF $Q09.64°<br />
0004.5B9096 JiJN 26 20;")9<br />
MAJLr=:D ~ROf/1 Z!~~ COD239S03<br />
flRST~<br />
~;i)~W<br />
~<br />
~~6 '$~~$'"1 \.-~.ll'-n:.1. ta~~,6';'<br />
. . ~ ,- .:.:.. ':' .", ..;. :.. -'<br />
N~XIE 32S SE ~ 00 06/~O/09<br />
RETURN TO SENDER<br />
7NSUFFZCIENi AOO~~SS , j<br />
UN~aL~ TO FORWARO "<br />
ec, a~50~2S6~20 *076$-04034-26-38<br />
I~ ..n, l,l,lll,lll,til '!l"H Ill,nIi, ".\!" 1\,11" I,Hlm'l Lil<br />
'- .' . _.; .-... '.. " ..., !--. . •
"<br />
~i<br />
I:<br />
~l<br />
fj<br />
:1<br />
~<br />
II<br />
. -. ,<br />
, e-<br />
• ~""
~<br />
...<br />
(.<br />
'BC1!fc£<br />
HOLLEMAN<br />
A PrcfrssiotmIAssotia1it;n Atto/'lleys dLlw<br />
. _ SbICe 1S5a<br />
1720 23rd Avenue • Boyce Holleman Blvd.<br />
Gulfport, MS 39501<br />
,'.' ::.;--.~<br />
•...'~<br />
_f#iljff1~<br />
111\ illl<br />
7005 0390 0002 7570 8292<br />
-j,,
'"<br />
~-<br />
r Ii<br />
1~<br />
~ ~~<br />
II<br />
,.;,,;e<br />
• Complete items 1, 2, and 3. Also complete<br />
item 4 if Restricted Delivery Js desired.<br />
• Print your name and address on the reverse<br />
so 1hat we can return the card to you.<br />
• Attach this card to the back of the mailpiece,<br />
or on the front jfspace permits.<br />
1. ArticJe Addressed to;<br />
PQt~--..). GLU-pd I ill<br />
A Signature<br />
X<br />
B. Received by [ Pnnted Name)<br />
o Agent<br />
o Addressee<br />
C. Date of Delvery<br />
D. Is dei!very address different from item 1? 0 Yes<br />
If YES, enter delivery address below: 0 No<br />
~~~~~ Oub ~iV O-'-M.,<br />
tn:p'mru f\ l 3lr,'JLL><br />
g=_tw_<br />
~<br />
e<br />
.2. Article Number<br />
(Transfer tom SBIVice IabeV<br />
PS Form 3811, February 2004<br />
4. Restricted Delivery? (Extra Fee)<br />
7005 0390 0002 757D 8292<br />
Domestic Return Fleceipl 1025ll5-02-M-1540 1
_~ ... ~ .--.• ~~~h_'~__' _~_........ ~_~ •.•_._. __ ~ _ .• _.__ ~S- ~"._<br />
....<br />
/",'<br />
~ ~ ~ '">': ~ J -- • ~ ~,/ .~.' .........<br />
MEPiQ~l!i~'1~FI~ri-.---~~,.<br />
1'902 21siAvenue (39'SOl) 'i~: (f;;;""<br />
P.O.;J~ox 1'()76 ~. -; ii~~"<br />
~~ Bulrp6w'~S'39SOI -' I, - .<br />
~F- >;?J. ~<br />
.• ~~i<br />
._=j<br />
~.•.,;//)<br />
'", j<br />
-:__::-:_,-:-.~.' t.,: - .-- - ,,_,,:- ~~:~->:::::_:-~:iJ.~rr..E[;sf~1"ESPDsT.~1.:·si~'~ice:'8:_:·_-- . _'.- :_T~_.' ; .' :-.~'~ ':~-_: _~__ c_.:_~ _. 'r~~~<br />
., 'R''1::~IST.I::RED""·III1J1'l' 'L,TM""':'>'>-'::':';:') ··C,<br />
~:>:-.;;-, ~-<<br />
IIIIIIIIIIIIII~II~'~<br />
RE 418 686 510 US /<br />
0600<br />
.:;:~GrSTERED MAIL ~<br />
REl.'Lrr:t~>:;.:" CEIPT REQUESTED<br />
RAY .J, GL,W.£'. III<br />
4 YACH'l" .r;u"'B'.QRIVE ,~ y<br />
DAPHIN~. AL 36526<br />
P<br />
;1',//.1 4<br />
:7t./7<br />
~\I'\<br />
I'· ./<br />
._ .. i.. .."~ ._.<br />
I~ 1111<br />
/ /' 36526<br />
~f.:r<br />
a<br />
o:"&<br />
£,-..<br />
..~~<br />
.J ;<br />
,.../ .:;<br />
.."
".~ .•~.F.·~.J~;r}j.~~~g.•.....·.~!~<br />
SUPERVISOR C':'.i,· ,.<br />
.HAS .•... ,Mr5,s·<br />
rS$l" ""~<br />
HAA<br />
r----THR<br />
.••·.FPROOF<br />
OF PUBLICATION<br />
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
Before me, the undersigned Notary of <strong>Harrison</strong> <strong>County</strong>,<br />
Mississippi personally appeared CfJ21GlJ2s L.--l\UX<br />
who, being by me first dUly sworn, did depose and say that she is a<br />
clerk of The Sun Herald , a newspaper published in the city<br />
Gulfport<br />
,in <strong>Harrison</strong> <strong>County</strong>, Mississippi, and the publication<br />
of the notice, a copy of which is hereto attached, has been made<br />
in said paper .3 times in the following numbers and on the<br />
following dates of such paper, viz:<br />
No.,cLt1 dated ~ day of~ , 20~<br />
No.,4l?t./ dated l3...- day of ~ dOff ,20~<br />
No.,Oti; dated ~ day of .....1.-&cJ ' 20~<br />
No., __ dated __ day of~~~~_ ,20__<br />
No., __ dated __ day of<br />
No., __ dated __ day of<br />
____ No., __ dated __ day of<br />
,20__<br />
, 20~_<br />
,20__<br />
Affiant further states on oath that said newspaper has been<br />
established and published continuously in said country for a period<br />
of more than twelve months next prior to the first publication of said<br />
notice.<br />
JUL 2, 42009<br />
Clerk<br />
Sworn to and subscribed before me this ----"'oZ,'--'-I'-<br />
J
..<br />
PROOF OF PUBLICATION<br />
SIJperVlsOrConliieM"fiOi;I\i;ll'<br />
=:~. :~... :f0~.ilJ.,.r.,.:.,.~:<br />
ANOROER Of.Tf'ir;:HA:Rf;lIO.'<br />
SOWCo.UNTY BQA~O.OF<br />
THE<br />
I SUPER~!lS·;~. "'VVlNlMII'l....poOC<br />
+;".V:lil~e.Jtl.G,.'.<br />
,aWNEP ,B . J:,.,.]'<br />
GUEPEJ 0<br />
AT ''I(<br />
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
Before me, the undersigned Notary of <strong>Harrison</strong> <strong>County</strong>,<br />
Cf2l5:\}\ kAUx<br />
Mississippi personally appeared<br />
who, being by me first duly sworn, did depose and say that she is a<br />
clerk of The Sun Herald , a newspaper published in the city<br />
Gulfport<br />
,in <strong>Harrison</strong> <strong>County</strong>, Mississippi, and the publication<br />
of the notice, a copy of which is hereto attached, has been made<br />
in said paper 3 times in the following numbers and on the<br />
following dates of such paper, viz:<br />
Vol. /&::; NO.tf'Z:Z dated ~ day of ".L~,20DS-<br />
Vol. loz ..s- No.,~ dated ~ day of<br />
~%- ,20m-<br />
Vol. IdS No.,aC( I dated d£:L day of ,-t(~_,20~<br />
Vol. No., __ dated __ day of ,2O__<br />
Vol. No.,__ dated __ day of ,2O__<br />
Vol. No.,__ dated __ day of ,2O__<br />
Vol. No., __ dated __ day of ,20__<br />
Affiant further states on oath that said newspaper has been<br />
established and published continuously in said country for a period<br />
of more than twelve months next prior to the first publication of said<br />
notice.<br />
r:,o,:DI f\. E5RKlEY ,<br />
r)otG;~i :~i...ib!~c, st~Tle of ~J1issisSlppl<br />
!-\lJq~.Cj;Jn C:ounty<br />
Vy C00,mlt'Sion Expires<br />
?p~:! 06.2010<br />
..~----<br />
JUL 242009<br />
Notary Public<br />
Printer's Fee $~ _<br />
Furnishing proof of publication........ $ _<br />
TOTAL .<br />
Clerk<br />
Sworn to and subscribed before me this ~~_'.' ~'<br />
-<br />
._,._~,......,_.-<br />
=:-:::==:====~i!====r' A. D., 20~<br />
day of
Boyce<br />
HOLLEMAN<br />
ASSOCIATES<br />
June 26. 2009<br />
VIA REGISTEREDMAlL<br />
RETURNRECEIPTREQUESTED<br />
ADDRESSEEONLY<br />
Ray J. Guepet, III<br />
4 Yacht Club Drive<br />
Daphine, AL 36526<br />
Re:<br />
Re-Notice ofHearing<br />
Dear Mr. Guepet<br />
As attorney for the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, I have been directed to write you and<br />
advise you that the hearing previously scheduled for July 6. 2009, has been reset The Governor of the<br />
State of Mississippi has declared July 6, 2009, a legal holiday, which requires the rescheduling of the<br />
hearing. Therefore. please be advised that the hearing has been reset to Monday, August3, 2009, at 9:30<br />
am. in the Board Meeting Room ofthe <strong>Harrison</strong> <strong>County</strong> Courthouse. Gulfport. Mississippi.<br />
The hearing is to detennine whether or not the conditions of the property located at 604 Sandy<br />
Hook Drive, Pass Christian, MS 39571. Parcel No. 02120-02-023.000, is in such a state of uncleanliness<br />
as to be a hazard to the health, safety and welfare of the Citizens of <strong>Harrison</strong> <strong>County</strong>,<br />
Mississippi, and ifso. whether or not the <strong>County</strong> should proceed to have the land cleaned, with the cost of<br />
same being assessed as a lien against the property in an amount not to exceed $10.000.<br />
You are invited to attend this hearing.<br />
TCHlgrng<br />
cc: Board Members (via email)<br />
Pam Ulrich (via email)<br />
John McAdams (via email)<br />
Claudine Forbes (via email)<br />
Richard Herrin (via email)<br />
Ray J. Guepet, III (via registered mail)<br />
~~TES<br />
oJleman<br />
Jesse Boyce Holleman<br />
1924-2003<br />
Tim C. Holleman<br />
tim@boycel1011ellltm.co/1J<br />
L. DeaN Holleman<br />
dean@boycelzo11emall.com<br />
V.Jeffrey White<br />
jejf@Uoycellolleman.cc11f<br />
1720 23rd Avenue • Boyce Holleman Blvd. • Gulfport, MS 39501 • P.O. Drawer 1030 • Gulfport, MS 39502<br />
Office: 228~863-3142 • Toll Free: 1-888-863--3140 • Fax: 228-863-9829 • www.boyceholleman.com
k<br />
r<br />
..<br />
'Boyce _ ~<br />
HOLLEMAN 'dation =CIATFS<br />
SinaI9S0<br />
1720 23rd Avenue.• Boyce Holleman Blvd.<br />
Gulfport, MS 39501<br />
'" -!' ......<br />
. ,,~ ....1"" [(,;i&.... "~ ~... ' 1lI '<br />
;'·::~~:tJ(f,!:,()~~$~\li~:,:~~'k.l<br />
",f '" ~Y '~?~~)i.; --.''',ol L-1l ).<br />
\!<br />
I· Rl~IU<br />
7005 0390 0002 75708292<br />
VIA CERTIFIED 1\:WL-RKfURN RECEIPT REOUESTED<br />
':QlESTRICIEDDELIYERY-ADDRESSEE ONLY)"<br />
Ray J. Guepet" III<br />
4 Y8chtCIDbDm'='e-----~<br />
DaplliRe, AL 36526- -- "-<br />
s(:'/\, ;>,1 ~t1,<br />
~1.€ii po.s,.~<br />
t;F ~~<br />
:~IJ ~~=-<br />
s-."f:. ~ J,.:., ~~~,~<br />
~ ~7 -PitNEY ea'liE;;<br />
? :tt~""'~ t:: ";s<br />
....<br />
.,<br />
, (n iP ¥.,,;~,}~"\?~,<br />
JUN 26 ZealS<br />
i OQC~5l;,9096<br />
• MA~l€O FROM ZiP '::::ODE2~oO;:'<br />
'FiMTNOtlCl<br />
,<br />
~"f,Cf' ,<br />
~<br />
t<br />
""-...l"<br />
N:tX:tE 32-S .'SE::I. 00 06/30/09<br />
~"=-~2'Sr$.'"{ 1:,~.~;n.:l~'2Ju.e.1<br />
:---<br />
Jf:'= __~ ~'E,:-,~~r~ifgff!it~~~~~oJ~~g~f~~~~~~~27::~",<br />
RE7~JRN TO SENDE~<br />
ADO~ESS<br />
XNSUFF7CXENT<br />
UNASLE TO FORWAAO<br />
ec; ~g$O~2SC~20 *0756-040$4-25-36<br />
,I) .),1, 1~1 JJJhl1,J JriJl~I,II,I, oJ I.,.>, 1,1 \"<br />
:::'<br />
I.Hllll IIL1I<br />
''!<br />
-i~._<br />
• Complete items 1, 2, and 3. Also complete<br />
item 4 if Restriqted Delivery is desired.<br />
• Print your name and address on the reverse<br />
so that we can return the card to you.<br />
• Attach this card to the back of the mailplece,<br />
or on the front if space permits.<br />
~>1fI';li:~~flL:<br />
2. Article Number<br />
fTt:!I~fmm,~"''''-11<br />
B. Received by (Ptmred Name)<br />
CJAgent<br />
[J AddI'essee •<br />
C. Date of Oe~very ,<br />
------------------11 D. Is delivery addt'ess diffenmt from Item 11 [J Yes<br />
id to:<br />
ItYES, en<br />
.Q~, \"<br />
ht Ovb Dr \V ~=:;;:::<br />
~mru. ~ l 3lLSLlo ... ..<br />
- iype<br />
~Mail [] Expre$8 Mail<br />
o Registered 0 Return Recelpt for Merohandise<br />
o Insured Mall 0 C.O.D.<br />
·4. AestrIcted DeI1vely? (Extra Fee)<br />
7D05 039D 0002 7570 8292<br />
_
•<br />
.,<br />
ru<br />
[J"""<br />
ru<br />
t[]<br />
CJ<br />
['-<br />
lTJ<br />
['-<br />
ru<br />
0<br />
0<br />
Cl<br />
Cl<br />
[J"""<br />
m<br />
CJ<br />
Ll")<br />
CJ<br />
Cl<br />
f""'<br />
~:{i.S~ "post~'F$e-;'vh::e'",':',,: ",;' , ,,' , "<br />
/CEFVnFIED 'MAlE.;" ,RECEIPT<br />
)(l;iomestic Mail Ohly; No Insuran'ci/Coverage Provided)<br />
. . . . • . .<br />
I OFFICIAL USE I<br />
Postage $ .«'! .<br />
Cellilied Fee"<br />
". '1cJ f<br />
l'Ieturn Ael;illpt File •<br />
(EndOrsement Requlred) . ;).i;rJ<br />
c.!. '>~<br />
Total Postage & Fees' $ if. (P "I<br />
Restricted DellvelY Fee"<br />
(Endorsement Required)<br />
POlllmarlc<br />
Here<br />
Cl<br />
['<br />
Ll")<br />
['-<br />
ru<br />
Cl<br />
c<br />
C<br />
Cl<br />
[J"""<br />
fTl<br />
Cl<br />
';'\U:S.~.·BQ§ta('S;e'r:V'i'c·~;::;- ,"':-:"/'. . ,- -: ':- "'< ::: -::' :<br />
GE~-rIPIE[j' 'M~n:Zr~'JqE'(~EI.Pt.. ",: ::~.<br />
: (porriestic ~fai(bnly; No .insurance Coverage Provided) },<br />
OFFICIAL USE<br />
Postage $<br />
Certltled Fee /) /70<br />
RetlJm Receipt Fee<br />
(EncIor$emellI Required)<br />
Res\1Ie\Ild DelMlI'/ Fee<br />
(Endorsement Required)<br />
lbtal Postage & FellS $<br />
.I.<br />
l'o6tnIiuk<br />
Herll<br />
0<br />
/~ .....,.=:--'l~l-----,,__-.,.......-----:-----,_----,<br />
CI<br />
['-<br />
, "
August 3, 2009, Item # 2<br />
Supervisor WILLIAM W. MARTIN moved the adoption of the following Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS FINDING THAT THE SWIMMING POOL<br />
OWNED BY RAY J. GUEPET, III, LOCATED AT 604 SANDY<br />
HOOK DRIVE, PASS CHRISTIAN, MS 39571, PARCEL NO.<br />
02120-02-023.000, SHOULD BE FILLED IN BY THE COUNTY<br />
AND THE COST ASSESSED TO THE PROPERTY NOT TO<br />
EXCEED $10,000.00, AND FOR RELATED PURPOSES.<br />
WHEREAS, on August 19, 2008, Richard Herrin, <strong>Harrison</strong> <strong>County</strong> Code Administrator,<br />
gave written notice to Ray J. Guepet, III, Four Yacht Club Drive, Daphne, AL 36526, owner of<br />
the swimming pool located at 604 Sandy Hook Drive, Pass Christian, MS 39571, Parcel No.<br />
02120-02-023.000, that it is a potential hazard to the health, safety and welfare of the Citizens<br />
of <strong>Harrison</strong> <strong>County</strong> and should be filled or placed in service; and<br />
WHEREAS, on March 23, 2009, the Code Administrator advised the <strong>Harrison</strong> <strong>County</strong><br />
Board of Supervisors that Ray J. Guepet, III, had not complied with this notice; and<br />
WHEREAS, the Board finds that notice by registered mail, return receipt requested, was<br />
sent on four separate occasions to Ray J. Guepet, III, Four Yacht Club Drive, Apartment 56,<br />
Daphne, AL 36526-7190, advising that a public hearing would be held on August 3, 2009,<br />
however, all of the registered letters were unclaimed; and<br />
WHEREAS, the Board finds that summons by publication was issued to Ray J. Guepet,<br />
III, advising that a public hearing would be held on August 3, 2009, at 9:30 a.m., in the Board<br />
Meeting Room of the <strong>Harrison</strong> <strong>County</strong> Courthouse in Gulfport, Mississippi, for the purpose of<br />
determining whether or not the swimming pool located at 604 Sandy Hook Drive, Pass<br />
Christian, MS 39571, Parcel No. 02120-02-023.000, is a hazard to the health, safety and<br />
welfare of the Citizens of <strong>Harrison</strong> <strong>County</strong> and whether or not same should be filled by the<br />
<strong>County</strong> and the cost up to $10,000 assessed as a lien against the property; and<br />
WHEREAS, Ray J. Guepet, III, was not present at the hearing on August 3,2009; and
WHEREAS, the Board adopted an Order to fill the swimming pool located at 604 Sandy<br />
Hook Drive, Pass Christian, MS 39571, Parcel No. 02120-02-023.000, and directed the Code<br />
Office to proceed with filling the swimming pool with the cost thereof, up to $10,000.00, to be<br />
assessed as a lien against the property.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI:<br />
SECTION I. The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II.<br />
That the Code Enforcement Officer shall immediately proceed to fill the<br />
swimming pool located at 604 Sandy Hook Drive, Pass Christian, MS 39571, being Parcel No.<br />
02120-02-023.000.<br />
SECTION III.<br />
That the cost of filling the swimming pool shall be assessed as a lien on<br />
the herein described property in an amount not to exceed $10,000.00.<br />
Supervisor CONNIE M.<br />
ROCKCO seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following results:<br />
SupervisorW. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the Motion was<br />
declared carried, and the Order adopted on this the 3 rd day of August, 2009.<br />
-2-
August 3, 2009, Item # 3<br />
Supervisor KIM B. SAVANT moved the adoption of the following Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS RESETTING HEARING TO ADJUDICATE AND<br />
DECLARE THAT THE PROPERTY OWNED BY GLORIA ROMAN AND<br />
DAVID DAVIS LOCATED AT 26416 WEST BEACH BOULEVARD,<br />
PASS CHRISTIAN, MISSISSIPPI 39571, PARCEL NO. 0213J-02<br />
016.000, IS A MENACE TO THE PUBLIC HEALTH AND SAFETY OF<br />
THE CITIZENS OF HARRISON COUNTY AND PROVIDING NOTICE<br />
OF A PUBLIC HEARING FOR THE 8 TH DAY OF SEPTEMBER, 2009,<br />
AT 10:00 A. M. TO DETERMINE WHETHER OR NOT HARRISON<br />
COUNTY SHOULD CLEAN THE PROPERTY AND ASSESS COST TO<br />
THE PROPERTY OWNER, AND FOR RELATED PURPOSES.<br />
WHEREAS, on March 23, 2009,<br />
the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors found that the<br />
swimming pool located on property owned by Gloria Roman and David Davis, 26416 West Beach<br />
Boulevard, Pass Christian, MS 39571, was in such a state as to be a hazard to the health, safety and<br />
welfare of the citizens of <strong>Harrison</strong> <strong>County</strong>, Mississippi; and<br />
WHEREAS, the Board found that notice by registered mail, return receipt requested was<br />
previously mailed but returned "unclaimed" and that notice by registered mail, return receipt requested<br />
should be re-sent to Gloria Roman and David Davis, 3011 Heatherbrook Trace, Canton, GA 30114;<br />
advising that a public hearing will be held on August 3, 2009, at 9:30 a.m., in the Board Meeting Room of<br />
the <strong>Harrison</strong> <strong>County</strong> Courthouse for the purpose of determining whether or not the swimming pool located<br />
at 26416 West Beach Boulevard, Pass Christian, Mississippi<br />
39571, Parcel No. 0213J-02-016.000, is a<br />
hazard to the health, safety and welfare of the citizens of <strong>Harrison</strong> <strong>County</strong> and whether or not same<br />
should be filled by the <strong>County</strong> and the cost up to $10,000 assessed as a lien against the property; and<br />
WHEREAS, the notice was re-sent to Gloria Roman and David Davis at their last known address<br />
of 3011 Heatherbrook Trace, Canton, GA 30114, by registered mail, return receipt requested but also<br />
returned "unclaimed"; and<br />
WHEREAS, Gloria Roman and David Davis received information about the hearing from some<br />
other source and contacted the Board Attorney to prOVide him with their current address and to advise<br />
that they were in the process of cleaning the property and securing the swimming pool; and<br />
WHEREAS, the Board Attorney mailed copies of preVious notices concerning the scheduled
hearing on August 3, 2009, to Gloria Roman and David Davis at their current address of 6809 Hilo Street,<br />
Diamondhead, Mississippi<br />
39525, and advised that due to a change of address, the hearing scheduled<br />
for August 3,2009, would have be reset to the September Board Meeting.<br />
WHEREAS, on August 3, 2009, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors reset the hearing<br />
Tuesday, September 8,<br />
2009, at 10:00 a.m., in the Board Meeting Room of the <strong>Harrison</strong> <strong>County</strong><br />
Courthouse at Gulfport, Mississippi.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON<br />
COUNTY, MISSISSIPPI AS FOLLOWS:<br />
SECTION I.<br />
The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II.<br />
That upon the adoption of this Order, Gloria Roman and David Davis, owners of<br />
Supervisor W. S. SWETMAN III<br />
Supervisor KIM B. SAVANT<br />
Supervisor MARLIN LADNER<br />
Supervisor WILLIAM MARTIN<br />
Supervisor CONNIE ROCKCO<br />
voted<br />
voted<br />
voted<br />
voted<br />
voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the Motion was declared<br />
carried, and the Order adopted on this the 3 rd day of August 2009.<br />
property located at 26416 West Beach Boulevard, Pass Christian, MS 39571, Parcel No. 0213J-02<br />
016.000, shall be notified by registered mail, return receipt requested, to their current address of 6809<br />
Hila Street, Diamondhead, Mississippi 39525, of a hearing on said matter for Tuesday, September 8,<br />
2009, at 10:00 a.m., in the Board Meeting Room of the <strong>Harrison</strong> <strong>County</strong> Courthouse, Gulfport,<br />
Mississippi, to determine whether or not the swimming pool located on said property is filled/secured and<br />
if not, shall be filled/secured by the <strong>County</strong>, with the cost of same being assessed as a lien against the<br />
property in an amount not to exceed $10,000.<br />
Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and foregoing Order,<br />
whereupon the question was put to a vote with the following results:<br />
-2-
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 4<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
SPREADING UPON THE MINUTES THE LETTER FROM<br />
FEMA UNDER DATE OF JUNE 19,2009 STATING THAT<br />
HARRISON COUNTY HAS RETAINED ITS CURRENT<br />
RATING AS A CRS CLASS 8 COMMUNITY IN THE<br />
NATIONAL FLOOD INSURANCE PROGRAM<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY<br />
SPREADS UPON THE MINUTES the letter from FEMA under date ofJune 19, 2009 stating<br />
that <strong>Harrison</strong> <strong>County</strong> has retained its current rating as a CRS Class 8 community in the National<br />
Flood Insurance Program, which letter follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
u.s. Department of Homeland Security<br />
500 C Street, SW<br />
Washington, DC 20472<br />
JUN 19 2009<br />
Larry Bonfield<br />
President, <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors<br />
Post Office Box 66<br />
GulfPort, Mississippi 39503<br />
Dear Mr. Bonfield:<br />
The purpose ofthis letter is to provide you with the results ofthe National Flood Insurance Program<br />
(NFIP) Community Rating System (CRS) field verification findings based on your five-year cycle<br />
application. I am happy to infonn you the Department ofHomeland Security, Federal Emergency<br />
Management Agency (FEMA), has deteffilined your community will retain its current rating as a CRS<br />
Class 8 community in the National Flood Insurance Program (NFIP) Community Rating System<br />
(CRS). The floodplain management activities implemented by your community will continue to<br />
qualify flood insurance policy holders in your community for a ten percent discount in the premium<br />
costs for NFIP policies issued or renewed in Special Flood Hazard Areas. I am enclosing the field<br />
verification report based on your five-year cycle application for your records. This savings is a<br />
tangible result ofthe flood mitigation activities your community implements to protect lives and<br />
reduce property damage.<br />
Please note Preferred Risk Policies, applicable in Zones B, C, and X, are not eligible for the CRS<br />
discount. Standard rated flood insurance policies in Zones B, C, X, D, AR, and A99 are limited to a<br />
CRS discount often percent in Class 1-6 communities and five percent in Class 7-9 communities. The<br />
rates for these zones already reflect significant premium reductions. The CRS discount is applied<br />
before the addition ofthe Federal Policy Fee.<br />
Ifthere are no NFIP noncompliance actions, the CRS rating for your community will automatically be<br />
renewed annually and a notification letter will not be sent to your community. This renewal will occur<br />
as long as your community continues to implement the CRS activities you certify each May. Ifno<br />
additional modifications or new CRS activities are added, the next verification visit for your<br />
community will be in accordance with its established five-year cycle or three-year cycle for CRS Class<br />
5 or better communities. In the interim, FEMA will periodically send the "NFIP/CRS Update"<br />
newsletter and other notices to your CRS Coordinator to keep your community informed.<br />
I commend you on your community actions and your detennination to lead your community to be<br />
more disaster resistant. This commitment enhances public safety and property protection and protects<br />
the natural functions offloodplains as well as reduces flood insurance premiums.<br />
Ifyou have any questions or need additional information, please contact FEMA Region IV, CRS<br />
Coordinator, Robert Durrin, by telephone at (770) 220-5428.<br />
Sincerely,<br />
Deborah S, Ingram<br />
Acting Deputy Assistant Administrator<br />
for Mitigation<br />
Mitigation Directorate<br />
Enclosure<br />
cc: Richard Herrin, CRS Coordinator<br />
www.fema.gov
...<br />
NFIP/CRS<br />
COMMUNITY<br />
RATING<br />
SYSTEM<br />
VERIFICATION<br />
REPORT<br />
<strong>Harrison</strong> <strong>County</strong>, MS<br />
NFIP Number: 285255<br />
Date of Verification Visit: January 24, 2008<br />
Verified Class 8<br />
Cycle<br />
This Verification Report is provided to explain the recommendations of Insurance<br />
SeNices Office, Inc. (ISO) to DHS/FEMA concerning credits under the Community<br />
Rating System (CRS) for the above named community.<br />
A total of 1588 credit points are verified. The community has a Building Code<br />
Effectiveness Grading Schedule (BCEGS) Classification of 8/8 that does not meet the<br />
Class 7 prerequisite; therefore, it is recommended that the community remain classified<br />
as a CRS Class 8. The following is a summary of our findings with the total CRS credit<br />
points for each activity listed in parenthesis:<br />
Activity 310 - Elevation Certificates: The Building Department maintains elevation<br />
certificates for new and substantially improved buildings. Copies of elevation<br />
certificates are made available upon request. (53 points)<br />
Activity 320 - Map Information Service: Credit is provided for furnishing inquirers<br />
with flood zone information from the community's latest Flood Insurance Rate Map<br />
(FIRM), publicizing the service annually and maintaining records. (140 points)<br />
Activity 330 - Outreach Projects: A community phonebook is delivered to all<br />
properties in the community on an annual basis. An outreach brochure is mailed<br />
annually to all properties in the community's Special Flood Hazard Area (SFHA). The<br />
community also has various handouts available at pUblic locations and conducts annual<br />
presentations to civic organizations. (153 points)<br />
Activity 340 - Hazard Disclosure: Credit is provided for the local real estate agents<br />
disclosure of flood hazards to prospective buyers. Credit is also provided for state<br />
regulations requiring disclosure of flood hazards. (51 points)<br />
Activity 350 - Flood Protection Information: Documents relating to floodplain<br />
management are available in the reference section of the <strong>Harrison</strong> <strong>County</strong> Public<br />
Library. Credit is also provided for floodplain information displayed on the community's<br />
website. (54 points)<br />
Activity 360 - Flood Protection Assistance: The community provides technical<br />
advice and assistance to interested property owners and annually publicizes the<br />
service. (12 points)
<strong>Harrison</strong> <strong>County</strong>, MS<br />
NFIP #: 285255<br />
Page 2<br />
Activity 410 - Additional Flood Data: Credit is provided for conducting and adopting<br />
flood studies for areas not included on the flood insurance rate maps and that exceed<br />
minimum mapping standards. Credit is also provided for (a) cooperating technical<br />
partnership agreement(s) with FEMA. (63 points)<br />
Activity 420 - Open Space Preservation: Credit is provided for preserving<br />
approximately 11 percent of the SFHA as open space. Credit is also provided for open<br />
space land that is deed restricted and preserved in a natural state. (104 points)<br />
Activity 430 - Higher Regulatory Standards: Credit is provided for enforcing<br />
regulations that require freeboard for new and substantial improvement construction,<br />
cumulative substantial improvement, enclosure limits and low density zoning in the<br />
SFHA. Credit is also provided for adoption and enforcement of building codes, and for<br />
staff education and certification as a floodplain manager. (667 points)<br />
Activity 440 - Flood Data Maintenance: Credit is provided for maintaining and using<br />
digitized maps in the day to day management of the floodplain. (100 points)<br />
Activity 450 - Stormwater Management: The community enforces regulations for<br />
freeboard in non-SFHA zones, and soil and erosion control. (59 points)<br />
Activity 510 - Floodplain Management Planning: Based on the updates made to the<br />
NFIP Report of Repetitive Losses as of June 30, 2008 <strong>Harrison</strong> <strong>County</strong> has 40<br />
repetitive loss properties and is a Category C community for CRS purposes. All<br />
requirements for the 2008 cycle have been met. A revised and adopted existing plan<br />
(per current 2007 criteria) or a new adopted Floodplain Management Plan is<br />
required to be submitted on or before October 1, 2009. (No current credit points)<br />
Activity 530 - Flood Protection: Credit is provided for buildings that have been<br />
elevated to protect them from flood damage. (8 points)<br />
Activity 610 - Flood Warning Program: Credit is provided for a program that<br />
provides timely identification of impending flood threats, disseminates warnings to<br />
appropriate floodplain residents, and coordinates flood response activities. (56 points)<br />
Activity 630 - Dam Safety: All Mississippi communities currently receive CRS credit<br />
for the state's dam safety program. (68 points)
<strong>Harrison</strong> <strong>County</strong>, MS<br />
NFIP #: 285255<br />
Page 3<br />
Attached is the Community Calculations Worksheet that lists the verified credit points for<br />
the Community Rating System.<br />
CEO Name I Address:<br />
William E. Martin<br />
President, Harrision <strong>County</strong> BOS<br />
1801 23 rd Avenue<br />
Gulfport, Mississippi 39502<br />
eRS Coordinator Name I Address:<br />
Richard Herrin<br />
Director, <strong>Harrison</strong> <strong>County</strong> Code Administration<br />
15309 Community Road<br />
GUlfport, Mississippi 39503<br />
(228) 832-1622<br />
Date Report Prepared: August 4, 2008
Community: <strong>Harrison</strong> <strong>County</strong>, MS NFIP Number: 285255<br />
720 COMMUNITY CREDIT CALCULATIONS (Cycle):<br />
CALCULATION SECTION:<br />
Verified Activity Calculations:<br />
Credit<br />
c310 53 53<br />
c320 140 140<br />
c330 153 153<br />
c340 51 51<br />
c350 54 54<br />
c360 12 12<br />
c410 59 xCGA 1.07<br />
;;;<br />
63<br />
c420 97 xCGA 1.07<br />
;;;<br />
104<br />
c430 623 xCGA 1.07<br />
;;;<br />
667<br />
c440 93 xCGA 1.07<br />
;;;<br />
100<br />
c450 55 xCGA 1.07 = 59<br />
c510<br />
c520<br />
c530 8 8<br />
c540<br />
c610 56 56<br />
c620<br />
c630 68 68<br />
722 Community Classification Calculation:<br />
cT =total of above<br />
Community Classification (from Appendix C):<br />
cT = 1588<br />
Class = 8<br />
* CRS Class 8 applies in lieu of Class 7 due to a BCEGS Classification of 8/8.<br />
CEO Name/Address:<br />
William E. Martin<br />
President, Harrision <strong>County</strong> BOS<br />
1801 23rd Avenue<br />
Gulfport, Mississippi 39502<br />
eRS Coordinator Name/Address:<br />
Richard Herrin<br />
Director, <strong>Harrison</strong> <strong>County</strong> Code Administration<br />
15309 Community Road<br />
Gulfport, Mississippi 39503<br />
(228) 832-1622<br />
Date Report Prepared: August 4,2008<br />
AW-720
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 5<br />
ORDER APPOINTING JON LUCAS AS A MEMBER OF<br />
THE HARRISON COUNTY TOURISM COMMISSION TO<br />
FULFILL THE UNEXPIRED TERM OF G. N. CREEL WHO<br />
PREVIOUSLY RESIGNED, SAID TERM ENDING MAY 31,<br />
2010<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPOINT Jon Lucas as a member ofthe <strong>Harrison</strong><br />
<strong>County</strong> Tourism Commission to fulfill the unexpired term ofG. N. Creel who previously<br />
resigned, said term ending May 31,2010.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeo voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
August 3, 2009, Item # 6<br />
ORDINANCE NO. 0603HC069<br />
Supervisor KIM B. SAVANT moved the adoption ofthe following order:<br />
AN ORDER CONCURRING WITH THE PLANNING<br />
COMMISSION TO APPROVE A TEMPORARY USE<br />
PERMIT FILED BY GAIL STERLING TO ALLOW FOR<br />
THE EXTENTION OF A MANUFACTURED HOME ON A<br />
lA-ACRE PARCEL OF LAND.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors tinds and does so determine<br />
under Section 40l.0l.a. and based upon the recommendation ofthe <strong>Harrison</strong> <strong>County</strong> Planning<br />
Commission and county departments, as well as its existing needs and development, and based<br />
upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability<br />
for particular purposes, that the property which is generally described as being lA-acres located<br />
at 14441 Lumpkin Road, should be granted an extension ofa temporary use pennit not to exceed<br />
six months with a favorable recommendation by the Planning Commission. The ad valorem tax<br />
parcel ofthe subject property is 07070-02-007.000. The case tile is 0603HC069.<br />
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION 1: That the following described property be granted an extension ofa<br />
Temporary Use Permit.<br />
DESCRIPTION: 0707D-02-007.000<br />
LOT 6 COUNTRY PINES SUBD<br />
The ad valorem tax parcel is 07070-02-007.000.<br />
See attached site location map.<br />
SECTION 2: For good cause being shown and the interest and welfare of<strong>Harrison</strong><br />
<strong>County</strong>, the citizens thereofrequire that the said Ordinance be in full force and effect<br />
immediately upon its passage and enrolled as provided by law.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing Ordinance whereupon the question was put to a vote with the following results:
Supervisor W.S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN LADNER voted<br />
Supervisor WILLIAM MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the President then<br />
declared the Motion carried and the Order adopted on this the 3RD day ofAugust, 2009.
0603HC069<br />
Temporary Use Permit<br />
'::::~>-::
August 3, 2009, Item # 7<br />
ORDINANCE NO. 0711HC357<br />
Supervisor KIM B. SAVANT moved the adoption ofthe following order:<br />
AN ORDER CONCURRING WITH THE PLANNING<br />
COMMISSION TO APPROVE A TEMPORARY USE<br />
PERMIT FILED BY DANIEL AND BERYLYN MARIEW<br />
TO ALLOW FOR THE EXTENTION OF A<br />
MANUFACTURED HOME ON A 3.49-ACRE PARCEL OF<br />
LAND.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors finds and does so determine<br />
under Section 401.01.a. and based upon the recommendation ofthe <strong>Harrison</strong> <strong>County</strong> Planning<br />
Commission and county departments, as well as its existing needs and development, and based<br />
upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability<br />
for particular purposes, that the property which is generally described as being 3.49-acres located<br />
at 13118 Dillon Road, should be granted an extension ofa temporary use permit not to exceed 6<br />
months with a favorable recommendation by the Planning Commission. The ad valorem tax<br />
parcel ofthe subject property is 01070-01-024.000. The case file is 0711HC357<br />
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION 1: That the following described property be granted an extension ofa<br />
Temporary Use Permit.<br />
DESCRIPTION: 01070-01-024.000<br />
3.7 AC(C) LOT 137 HIGHLAND ACRES AMENDED<br />
The ad valorem tax parcel is 01070-01-024.000.<br />
See attached site location map.<br />
SECTION 2: For good cause being shown and the interest and welfare of<strong>Harrison</strong><br />
<strong>County</strong>, the citizens thereofrequire that the said Ordinance be in full force and effect<br />
immediately upon its passage and enrolled as provided by law.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing Ordinance whereupon the question was put to a vote with the following results:
Supervisor W.S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN LADNER voted<br />
Supervisor WILLIAM MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the President then<br />
declared the Motion carried and the Order adopted on this the 3 rd day ofAugust, 2009.
~",,,i· _~'_ .. ~ .,: ;~'. ,.....:.:. -<br />
0711HC357<br />
Use Permit<br />
o Parcels<br />
_ Harco_bJdgftprinls.shp<br />
Katrina_harco_abfes.shp<br />
ABFE Contour<br />
Umitof ABFE<br />
Limit of Wave Action<br />
N NewJoac,-2002.dwg<br />
-. Zoning:-02apr07.shp<br />
CJ A~1 General Agriculbue<br />
_ E~1 Very Low Density Residential<br />
R"1 Low Density Residential<br />
o R"2 Medium Density Residential<br />
..R"3 High Density Residential<br />
l
August 3, 2009, Item # 8<br />
ORDINANCE NO. 0802HC061<br />
Supervisor KIM B. SAVANT moved the adoption ofthe following order:<br />
AN ORDER CONCURRING WITH THE PLANNING<br />
COMMISSION TO APPROVE A TEMPORARY USE<br />
PERMIT FILED BY SHIRLEY DIANE SCHULTZ FOR THE<br />
PLACEMENT OF A MANUFACTURED HOME ON A 6.2<br />
ACRE PARCEL OF LAND FOR A FAMILY MEMBER.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors finds and does so determine<br />
under Section 401.0l.a. and based upon the recommendation ofthe <strong>Harrison</strong> <strong>County</strong> Planning<br />
Commission and county departments, as well as its existing needs and development, and based<br />
upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability<br />
for particular purposes, that the property which is generally described as being 6.2-acres located<br />
at 17249 Northrup Cuevas Road should be granted a six month temporary use permit to allow for<br />
the placement ofa manufactured home for a family member. It is the applicant's responsibility<br />
to request an extension every six months. Failure to request an extension or the use ofthe<br />
manufactured home for a different purpose other than applied for will result in the termination of<br />
the temporary use permit. The expense ofa septic system, well, and moving/removing the<br />
manufactured home for what may be a short period oftime is the property owner's risk. The ad<br />
valorem tax parcel ofthe subject property is 03050-01-013.000. The case file is 0802HC059.<br />
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION 1: That the following described property be granted a six month Temporary<br />
Use Permit to allow for the placement ofa manufactured home for a family member.<br />
DESCRIPTION: 03050-01-013.000<br />
6.2 AC(C) BEG 325 FT S OF NE COR OF NW 1/4 OF SW 1/4 OF SEC 12 W 622 FT S 335 FT<br />
E 727 FT TO W MAR OF NORTHRUP CUEVAS RD NELY ALONG RD TO PT 335 FT S OF<br />
N LINE OF SW 1/4 W 265 FT TO POB PART OF NE 1/4 OF SW 1/4 & NW 1/4 OF SW 1/4<br />
OF SEC 12-6-13<br />
The ad valorem tax parcel is 03050-01-013.000.<br />
See attached site location map.<br />
SECTION 2: For good cause being shown and the interest and welfare of <strong>Harrison</strong><br />
<strong>County</strong>, the citizens thereofrequire that the said Ordinance be in full force and effect<br />
immediately upon its passage and enrolled as provided by law.
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing Ordinance whereupon the question was put to a vote with the following results:<br />
Supervisor W.S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN LADNER voted<br />
Supervisor WILLIAM MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the President then<br />
declared the Motion carried and the Order adopted on this the 3 rd day ofAugust, 2009.
0802HC061<br />
Temporary Use Permit<br />
--ri -_·_'8----:>>'""'7/"7"""">--~i~i<br />
Legend<br />
III.t.i1 A-1 General Agriculture<br />
_<br />
D<br />
E-1 Very Low Density Residential<br />
R-1 Low Density Residential<br />
~ R-2 Medium Density Residential<br />
_<br />
R-3 High Density Residential<br />
_<br />
0-1 Office<br />
_<br />
C-1 Neighborhood Commercial<br />
_<br />
C-2 General Commercial<br />
_<br />
C-3 Resort Commercial<br />
r11-1 Lighl!ndustry<br />
_<br />
1-2 General Industry<br />
W+E<br />
N<br />
s<br />
800 400 o<br />
800 Feet<br />
if<br />
•<br />
•<br />
•
August 3, 2009, Item # 9<br />
ORDINANCE NO. 0907HC192<br />
Supervisor KIM B. SAVANT moved the adoption ofthe following order:<br />
AN ORDER CONCURRING WITH THE PLANNING<br />
COMMISSION TO APPROVE A ZONING MAP<br />
AMENDMENT FILED BY EVERETT & CECILE LEWIS<br />
FOR A 25.2~ACRE PARCEL OF LAND, THE PROPERTY IS<br />
CURRENTLY ZONED AS AN A-I (GENERAL<br />
AGRICULTURAL) DISTRICT. THE REQUEST IS TO<br />
CHANGE THE ZONING DISTRICT CLASSIFICATION TO<br />
AN E-l (VERY LOW DENSITY RESIDENTIAL) DISTRICT.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors finds and does so determine<br />
under Section 1407 and based upon the recommendation ofthe <strong>Harrison</strong> COWlty Planning<br />
Commission and county departments, as well as its existing needs and development, and based<br />
upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability<br />
for particular purposes, that the property which is generally described as a 25.2-acre parcel of<br />
land being located 1961oWilson Drive should be rezoned for the purpose ofsubdividing the<br />
property, relocating a manufactured home and building a house on the property. The subject<br />
property ad valorem tax parcel is 0504-27~009.001. The case file is 0907HC192.<br />
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION 1: That the Official Zoning Map of<strong>Harrison</strong> <strong>County</strong> Zoning Ordinance ofthe<br />
<strong>County</strong> of<strong>Harrison</strong>, adopted the 28th day ofAugust, 2000, as amended, be and the same is<br />
hereby amended to provide that the following described property be rezoned from its present<br />
classification ofa A-I (General Agricultural) District to that ofa E-l (Very Low Density<br />
Residential) District.<br />
DESCRIPTION: 0504-27-009.001<br />
25.2 AC BEG AT NW COR OF NE 1/4 OF SE 1/4 OF SEC 27 S 1659.7 FT E 662.2 FT N<br />
1660.4 FT TO N LINE OF NE 1/4 OF SE 1/4 W ALONG 1/2 SEC LINE 662.2 FT TO POB<br />
BEING PART OF SE 1/4 OF SEC 27-5-12<br />
The subject property ad valorem tax parcel is 0504-27-009.001<br />
See attached site location map.<br />
SECTION 2: For good cause being shown and the interest and welfare of<strong>Harrison</strong><br />
<strong>County</strong>, the citizens thereofrequire that the said Ordinance be in full force and effect<br />
immediately upon its passage and enrolled as provided by law.
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing Ordinance whereupon the question was put to a vote with the following results:<br />
Supervisor W.S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN LADNER voted<br />
Supervisor WILLIAM MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present having voted in the affirmative, the motion was<br />
declared carried and the Order adopted on this the 3 rd day ofAugust, 2009.
Zoning Map Amendment & Conditional Use Permit 0907HC192<br />
Legend<br />
I~Jl'il A-1 General Agriculture<br />
..E-1 Very Low Density Residential<br />
c=J R-1 Low Density Residential<br />
~'lrj,]<br />
R-2 Medium Density Residential<br />
..R-3 High Density Residential<br />
..0-1 Office<br />
..C-1 Neighborhood Commercial<br />
..C-2 General Commercial<br />
..C-3 Resort Commercial<br />
c=J 1-1 Light Industry<br />
_<br />
1-2 General Industry<br />
•<br />
o<br />
£:<br />
600 1,200<br />
Feet<br />
2,400<br />
•<br />
-<br />
3,600 4,800<br />
•
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3,2009, Item # 10<br />
ORDER RESETTING FOR AUGUST 10,2009 AT 10 A.M.,<br />
AS REQUESTED BY LEGAL COUNSEL FOR THE SIFERS,<br />
APPEAL OF THE PLANNING COMMISSION'S DECISION<br />
TO DENY A CONDITIONAL USE PERMIT FILED BY<br />
DONOVAN SCRUGGS FOR LEE BRUMFIELD FOR THE<br />
DEVELOPMENT OF A COTTAGE COMMUNITY ON A 9.5<br />
ACRE PARCEL OF LAND AS IDENTIFIED ON THE SITE<br />
PLAN ZONED AS R-2 (MEDIUM DENSITY RESIDENTIAL)<br />
DISTRICT FOR THE DEVELOPMENT OF A 77 UNIT<br />
MULTI-FAMILY DWELLING UNIT DEVELOPMENT ON<br />
PROPERTY LOCATED SOUTH LANDON ROAD AND<br />
ADJACENT TO JFM PARKWAY. THE SUBJECT<br />
PROPERTY IS A PORTION OF TAX PARCEL<br />
0709B-02-004.000, CASE FILE 0906HC181<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY RESET for August 10, 2009 at 10 a.m., as<br />
requested by legal counsel for the Sifers, appeal ofthe Planning Commission's decision to deny a<br />
Conditional Use Permit filed by Donovan Scruggs for Lee Brumfield for the development ofa<br />
cottage community on a 9.5 acre parcel ofland as identified on the site plan zoned as R-2<br />
(medium density residential) District for the development ofa 77 unit multi-family dwelling unit<br />
development on property located south Landon Road and adjacent to JFM Parkway. The subject<br />
property is a portion oftax parcel 0709B-02-004.000, case file 0906HC 181.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3 rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 11<br />
Olie Elfer with Jimmy G. Gouras, Urban Planning, advised the Board that a Small<br />
Municipal and Limited Population Grant up to $100,000.00 is available to fund one county<br />
project with in-kind matching funds. Applications must be submitted no later than August 28,<br />
2009.<br />
There was no Board action taken on this matter.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 12<br />
ORDER APPROVING THE REQUEST OF TRINITY<br />
YACHTS TO REPAY HARRISON COUNTY $25,000.00 PER<br />
WEEK FOR OVERAGE ON SLIP BID FOR PROJECT NO.<br />
R-103-024-02-KED, FORA TOTAL OF $309,744.12<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the request ofTrinity Yachts to repay<br />
<strong>Harrison</strong> <strong>County</strong> $25,000.00 per week tor overage on slip bid for Project No.<br />
R·1 03-024-02-KED, for a total of$309,744.12. The letter ofrequest follows this Order as<br />
Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
lTV<br />
13085 SEAWAY ROAD / GULFPORT, MS 39503 • 228-276-1000/ FAX 228-276-1001<br />
Mr. Marlin Ladner<br />
President of <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
P.O. Drawer CC<br />
Gulfport, MS 39502<br />
RE: Trinity Yachts, LLC CDBG Covered Slip Bid Overage <br />
Proposed Payment Plan, Project No. R-103-024-02-KED<br />
Mr. Ladner,<br />
File No. 07-09- 01 COBG<br />
Page 1 of 1<br />
July 17, 2009<br />
Trinity Yachts would like to take this opportunity to thank the <strong>Harrison</strong> <strong>County</strong><br />
Board of Supervisors for approving the recent construction of our CDBG Covered<br />
Slip Project. Trinity is already reaping the benefits from both of these slips by<br />
enabling our projects to be moved in the water earlier, working our projects more<br />
efficiently and protecting them from the weather till delivery.<br />
As of today, Trinity has invested over $23 million dollars in the Gulfport facility<br />
including but not limited to a new corporate office, two new fabrication buildings,<br />
a 3,325 LT Capacity Syncrolift Launching system, two new overhead cranes<br />
servicing the newly constructed covered slips, one 500 ton travel-lift with<br />
.Iaunching system and much more equipment. Along with this private investment<br />
Trinity has hired 435 employees since the inception of this grant. One hundred<br />
and eighty~seven (187) of which are low to moderate income families and we are<br />
continuing to grow as new work is awarded.<br />
On a letter dated September 22,2008, Trinity acknowledged the fact that the low<br />
bidder exceeded our allotted budget as granted from your office. Furthermore,<br />
Trinity informed you that we would fund the difference as part of our private<br />
investment contribution or de-scope the project to get within the budget<br />
allowance.<br />
We recently received a letter dated July 2,2009 from Jimmy G. Gouras office<br />
requesting payment to your office in the amount of $309,744.12 for the overage<br />
on pay application #7 and #8 from Continental Construction. For Cashflow<br />
purposes and based on the current economy Trinity would like to propose a
weekly payment plan in the amount of $25,000.00 per week until the total project<br />
over run amount is paid in full.<br />
We sincerely hope that the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors considers this<br />
plan in order to help us through these tough times. Please contact me if you<br />
require additional information in this or other matters. I am available to meet to<br />
review this proposal in person if you feel necessary.<br />
hn Dane, III<br />
President and CEO<br />
cc:<br />
Wayne Bourgeois, Trinity Yachts<br />
Tommy Sharp, Trinity Yachts<br />
John Siben, Trinity Yachts<br />
Pam Ulrich, <strong>County</strong> Administrator<br />
Olie Elfer, Jimmy Gouras Urban Planning<br />
2
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 13<br />
Report by Scott Ratcliff with the Mississippi Sports Commission to the Board has been<br />
postponed until August 10,2009.<br />
There was no Board action taken on this matter.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 14<br />
Carl Lassabe appeared before the Board to request cleaning ofa ditch on private property<br />
which is causing flooding on his property located at 22209 Evangeline Drive, Pass Christian, MS<br />
39571. The Board requested the <strong>County</strong> Engineer to review the request and report his findings at<br />
a later date.<br />
There was no Board action taken on this matter.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
APPROVING PETITIONS FOR CHANGES TO THE 2008<br />
REAL AND PERSONAL PROPERTY ROLLS, AS<br />
RECOMMENDED BY THE TAX ASSESSOR<br />
August 3,2009, Item # 15<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand hereby approves<br />
petitions for changes to the 2008 Real and Personal Property Rolls, as recommended by the Tax<br />
Assessor, which petitions for changes follow this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN' voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
TI-US 3rd day ofAugust 2009.
:~<br />
RBI LRMNPT53 07/28/2009 09:58 Landroll Appraisal 2008<br />
Petitions And Actions, Taken by Board Of Supervisors and State Tax Commission<br />
Run Date: 07/22/2009 THUR07/2812009<br />
Property Type: R REAL Report Sequence: PARCEL NUMBER<br />
PARCEL NUMBER<br />
OWNER NAME<br />
Tax<br />
Dist<br />
0313A-03-084.003 CARBONE PROPERTIES OF PC 3P<br />
172515<br />
PPIN: 123230 Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: EXEMPT/BELONGS TO UNITED POSTAL SYSTEM<br />
0506 -16-004.001 HARRISON CTY SCHOOL DISTR 2M 7616 5791<br />
PPIN: 095047 Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: EXEMPT/LEASE NEVER FINALIZED PER JODI TROCLAIR W/BOARD<br />
OF EDUCATION<br />
05121-01-029.002 WHALEN MICHAEL W 3L 2937 18713<br />
PPIN: 107824<br />
Filed By: T CHANGED TO--> 4405<br />
Tax Year: 2008 Remarks: DELETE IMPS & LAND @ 15% ASSESSED VALUE<br />
0609A-01-012.000 JONES LARRY C & RITA J 2K 4830 26783<br />
PPIN: 043164<br />
Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: EXEMPT-CONVERTED HOUSE TO CHURCH(CENTRAL BAPTIST)<br />
0711G-01-057.001 PETTINGER NEIL & MEAGAN 4G 1380 10153<br />
PPIN: 123640 Filed By: T CHA..N"GED TO- - > 920 6769<br />
Tax Year: 2008 Remarks: CLASS I<br />
0807M-01-021.000 PUCHEU E J & WF 2GO 16330<br />
PPIN: 056658 Filed By: T CHANGED TO--> 10887<br />
Tax Year: 2008 Remarks: CLASS I<br />
08080-01-026.001 PUCHEU ELDER J 2GO 6900 9346<br />
PPIN: 057053 Filed By: T CHANGED TO--> 4600 6231<br />
Tax Year: 2008 Remarks: CLASS I<br />
0809J-02-032.000 MAGEE SANDRA EVANS 4GO 1079 6667<br />
PPIN: 058415 Filed By: T CHANGED TO--> 1079 2807<br />
Tax Year: 2008 Remarks: DELETE IMP 2 OF 2-DBL ASSESSED<br />
0907K-01-001.049 ANDERSON KELLY L & NOLA 0 2GO 6000 15061<br />
PPIN: 128074 Filed By: T CHANGED TO--> 4000 10041<br />
Tax Year: 2008 Remarks: CLASS I<br />
1009A-02-001.033 STAPP DAVID SCOTT & STACE 2BO 3450 12193<br />
PPIN: 093759 Filed By: T CHANGED TO--> 2300 8129<br />
Tax Year: 2008 Remarks: CLASS I<br />
1010E-01-018.000 FULMER GREGORY A & MONICA 2G 6986 11879<br />
PPIN: 020696<br />
Filed By: T CHANGED TO--> 6986 972<br />
Tax Year: 2008 Remarks: ERROR IN CONDITION LETTER ON FILE FROM<br />
CITY OF GULFPORT<br />
10101-01-059.037 LOVIN RODNEY J 5G<br />
PPIN: 102344<br />
Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: ERROR IN SQ FOOTAGE<br />
PAGE 1<br />
-----Assessed------<br />
Land Improve Total Change BaS Approval<br />
4313<br />
4313<br />
17173<br />
11896<br />
172515<br />
13407<br />
21650<br />
4405<br />
31613<br />
11533<br />
7689<br />
16330<br />
10887<br />
16246<br />
10831<br />
7746<br />
3886<br />
21061<br />
14041<br />
15643<br />
10429<br />
18865<br />
7958<br />
21486<br />
16209<br />
-172515<br />
-13407<br />
-17245<br />
-31613<br />
-3844<br />
-5443<br />
-5415<br />
-3860<br />
-7020<br />
-5214<br />
-10907<br />
-5277<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
00/00/0000<br />
m,<br />
X<br />
:c<br />
- 00,<br />
--4 •
"-<br />
RBI LRMNPT53 07/28/2009 09:58 Landroll Appraisal 2008<br />
Petitions And Actions Taken by Board Of Supervisors and State Tax Commission<br />
Run Date: 07/22/2009 THUR 07/2872009<br />
Property Type: R REAL Report Sequence: PARCEL NUMBER<br />
PARCEL NUMBER OWNER NAME<br />
Tax<br />
Dist<br />
1106 -22-012.156 JOHNSON VANDEAVEN P & JOH 5A<br />
PPIN: 120559<br />
Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: CLASS I<br />
11060-01-013.003<br />
PPIN: 124998<br />
Tax Year: 2008<br />
HOLMES JASON D & ANGLE M 5A<br />
Filed By: T CHANGED TO--><br />
Remarks: CLASS I<br />
1309A-03-086.000 BARNES TYNITA<br />
1DW<br />
PPIN: 018153<br />
Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: CLASS I<br />
1310A-02-061.000 STRICKLAND ROBERT & HICE IB 2533<br />
PPIN: 000394 Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: EXEMPT/SOLD TO BILOXI HOUSING AUTHORITY<br />
1310J-02-047.000 CHESNESS DANNY & APRIL IB<br />
PPIN: 012610<br />
Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: CLASS I<br />
PAGE 2<br />
-----Assessed------<br />
Land Improve Total Change BOS Approval<br />
3450<br />
2300<br />
3600<br />
2400<br />
3450<br />
2300<br />
3060<br />
2040<br />
21685<br />
14457<br />
19047<br />
12698<br />
10559<br />
7040<br />
3905<br />
2603<br />
25135 00/00/0000<br />
16757 -8378<br />
22647 00/00/0000<br />
15098 -7549<br />
14009 00/00/0000<br />
9340 -4669<br />
2533 00/00/0000<br />
-2533<br />
6965 00/00/0000<br />
4643 -2322<br />
REAL<br />
REAL<br />
SUB-TOTAL CHANGE<br />
FINAL TOTAL CHANGE<br />
-307211<br />
-307211
...<br />
RBI LRMNPT53 07/28/2009 09:58 Landroll Appraisal 2008<br />
Petitions And Actions Taken by Board Of Supervisors and State Tax Commission<br />
Run Date: 07/22/2009 THUR 07/2872009<br />
Property Type: P PERSONAL Report Sequence: OWNER NAME<br />
OWNER NAME PPIN NUMBER<br />
Tax<br />
Dist<br />
UNITED STATES MARINE 22024 GO<br />
PARCEL: 1009-E-02-003-008 Filed By: T CHANGED TO--><br />
Tax Year: 2008 Remarks: REMOVE EXEMPT EQUIP<br />
Col<br />
1<br />
49443<br />
15369<br />
Col<br />
2<br />
Col<br />
3<br />
Col<br />
4 Total Change BOS Approval<br />
232360 281803<br />
15369 -266434<br />
00/00/0000<br />
PAGE 1<br />
PROPERTY SUB-TOTAL CHANGE<br />
-266434<br />
PROPERTY FINAL TOTAL<br />
CHAN<br />
-266434
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 16<br />
ORDER APPROVING PETITION TO INCREASE THE 2008<br />
PERSONAL PROPERTY ROLL IN THE TOTAL AMOUNT<br />
OF $207,583.00<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE petition to increase the 2008 Personal<br />
Property Roll in the total amount of$207,583.00, which petition follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTn'J voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
...<br />
RBI LRMNPT53 07/28/2009 09:59 Landroll Appraisal 2008<br />
Petitions And Actions Taken by Board Of Supervisors and State Tax Commission<br />
Run Date: 07/22/2009 THUR 07/2872009<br />
Property Type: P PERSONAL Report Sequence: OWNER NAME<br />
OWNER NAME PPIN NUMBER<br />
Tax<br />
Dist<br />
UNITED STATES MARINE 23409 Z 21902<br />
PARCEL: 1009-E-02-003-008 Filed By: T CHANGED TO--> 229485<br />
Tax Year: 2008 Remarks: TO CORRECT EXEMPT EQUIP VALUE<br />
PROPERTY SUB-TOTAL CHANGE<br />
PROPERTY FINAL TOTAL CHAN<br />
- -I<br />
m X<br />
:3):1:<br />
- OJ<br />
Col<br />
1<br />
Col<br />
2<br />
Col<br />
3<br />
PAGE<br />
Col<br />
4 Total Change BOS Approval<br />
21902<br />
229485 207583<br />
207583<br />
207583<br />
00/00/0000<br />
~1<br />
1
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING TRAVEL FOR TAL FLURRY TO<br />
ATTEND THE 75TH ANNUAL INTERNATIONAL<br />
CONFERENCE ON ASSESSMENT ADMINISTRATION,<br />
SEPTEMBER 13 -16, 2009 IN LOUISVILLE KENTUCKY<br />
AT AN ESTIMATED COST OF $1,500.00<br />
August 3, 2009, Item # 17<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE travel for Tal Flurry to attend the 75th<br />
Annual International Conference on Assessment Administration, September 13 - 16, 2009 in<br />
Louisville Kentucky at an estimated cost of $1 ,500.00.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING TRANSFER OF $30,000.00 FROM<br />
096-153-581 TO 096-153-920<br />
August 3, 2009, Item # 18<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE transfer of$30,000.00 from<br />
096-153-581 to 096-153-920.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3,2009, Item # 19<br />
ORDER ACKNOWLEDGING RECEIPT OF SETTLEMENT<br />
CHECKS FROM THE CIRCUIT CLERK'S OFFICE FOR<br />
THE JUNE 2009 COLLECTIONS IN THE TOTAL<br />
AMOUNT OF $89,024.50, REPRESENTING $76,044.81 FOR<br />
CRIMINAL CLEARING AND $12,979.69 FOR CIVIL<br />
CLEARING, FOR DEPOSIT IN THE PROPER ACCOUNT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofsettlement checks<br />
from the Circuit Clerk's office for the June 2009 collections in the total amount of $89,024.50,<br />
representing $76,044.81 for criminal clearing and $12,979.69 for civil clearing, for deposit in the<br />
proper account, a copy ofsaid checks following this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNJE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
CIVIL CLEARING ACCT.<br />
10231<br />
7/14/2009<br />
A2401g4{10109<br />
A24O'10400213<br />
A24010500273<br />
A24010600404<br />
A24010600432<br />
A24010600456<br />
A24010700012<br />
A24010700099<br />
A24010700100<br />
A24010700322<br />
See Check Register<br />
1,893.90 10231<br />
MARY SCAGGS VS GARDEN PARK MEDICAL CENTER<br />
DEANNA J ROWAN ET AL VS KIA MOTORS OF AMERICA ET AL<br />
LAWRENCE WAYNE MINCHEW VS STATE OF MISSISSIPI<br />
MARGARET CORBAN ET AL VS UNITED SERVICES AUTOMOBILE ASSN ET<br />
MICHAEL EDWARDS ET AL VS HARRISON COUNTY BOARD OF SUPERVISOR<br />
MARGUERITE B HOLDER ET AL VS ORANGE GROVE MEDICAL SPECIALTIES El<br />
WASTEWATER PLANT SERVICE CO INC VS CITY OF LONG BEACH MS ET AL<br />
HILLSIDE TERRACE L P VS MS CITY OF GULFPORT<br />
Diann Hans, plaintiff, et al vs Memorial Hospital At Gulfport, defendant, et al<br />
GERALD R HISLOP VS MISSISSIPPI DEPARTMENT OF PUBLIC<br />
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
CIVIL CLEARING ACCT.<br />
10231<br />
7/14/2009<br />
A2401 04001 09<br />
A24010400213<br />
A24010500273<br />
A24010600404<br />
A24010600432<br />
A24010600456<br />
A24010700012<br />
A24010700099<br />
A24010700100<br />
A24010700322<br />
See Check Register<br />
1,893.90 10231<br />
MARY SCAGGS VS GARDEN PARK MEDICAL CENTER<br />
DEANNA J ROWAN ET AL VS KIA MOTORS OF AMERICA ET AL<br />
LAWRENCE WAYNE MINCHEW VS STATE OF MISSISSIPI<br />
MARGARET CORBAN ET AL VS UNITED SERVICES AUTOMOBILE ASSN ET<br />
MICHAEL EDWARDS ET AL VS HARRISON COUNTY BOARD OF SUPERVISOR<br />
MARGUERITE B HOLDER ET AL VS ORANGE GROVE MEDICAL SPECIALTIES El<br />
WASTEWATER PLANT SERVICE CO INC VS CITY OF LONG BEACH MS ET AL<br />
HILLSIDE TERRACE L P VS MS CITY OF GULFPORT<br />
Diann Hans, plaintiff, et al vs Memorial Hospital At Gulfport, defendant, et al<br />
GERALD R HISLOP VS MISSISSIPPI DEPARTMENT OF PUBLIC
"''''' L
C,;AYLE PARKER CIRC;UI r CLI:::RK OF HARRISON COUNTY<br />
~/1~9<br />
~4020100085<br />
A24020500016<br />
A24020500031<br />
A24020600030<br />
A24020600225<br />
A24020700022<br />
A24020700082<br />
A24020800021<br />
A24020900063<br />
A24020900078<br />
See Check Register<br />
CIVIL CLEARING ACCT.<br />
1,095.20 10221<br />
ED LITTLE VS MS DEPARTMENT OF HUMAN SERVICES<br />
THERESA DAMARIO VS WilLIAM R HOOD ET Al<br />
lora A lopez, plaintiff, et al vs Linda Nesline, defendant, et al<br />
GULF COAST EQUITIES llC VS GULF BEACH RESORT HOTEL INC<br />
ADVANCED CONSTRUCTION TECHNOLOGIES VS BROADWAY INN EXPRESS LL<br />
Aremenia Fair vs Beau Rivage Resorts Inc<br />
RONDEll YOUNG VS CITY OF BilOXI A BODY POLITIC AND<br />
JOSEPH HOPPER VS JOES GARAGE WEST INC ET Al<br />
Envirocap, llC vs Dirtworks, Inc. Of Biloxi, llC , defendant, et al<br />
Biloxi Partnership For Community Reinvestment, Lie vs Biloxi Housing Authority, Et T.<br />
10221<br />
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
CIVIL CLEARING ACCT.<br />
10221<br />
7/14/2009<br />
A24020100085<br />
A24020500016<br />
A24020500031<br />
A24020600030<br />
A24020600225<br />
A24020700022<br />
A24020700082<br />
A24020800021<br />
A24020900063<br />
A24020900078<br />
See Check Register<br />
1,095.20 10221<br />
ED LITTLE VS MS DEPARTMENT OF HUMAN SERVICES<br />
THERESA DAMARIO VS WilLIAM R HOOD ET Al<br />
lora A lopez, plaintiff, et al vs Linda Nesline, defendant, et al<br />
GULF COAST EQUITIES llC VS GULF BEACH RESORT HOTEL INC<br />
ADVANCED CONSTRUCTION TECHNOLOGIES VS BROADWAY INN EXPRESS LL<br />
Aremenia Fair vs Beau Rivage Resorts Inc<br />
RONDEll YOUNG VS CITY OF BilOXI A BODY POLITIC AND<br />
JOSEPH HOPPER VS JOES GARAGE WEST INC ET Al<br />
Envirocap, llC vs Dirtworks, Inc. Of Biloxi, llC , defendant, et al<br />
Biloxi Partnership For Community Reinvestment, Lie vs Biloxi Housing Authority, Et T.<br />
.c;1f\1~?? ,
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY CIVIL CLEARING ACCT.<br />
10228<br />
7/14/2009<br />
500.00<br />
10228<br />
A240297~<br />
LAWRENCE 0 SPIEGEL VS. FAYE YEAGER ET AL<br />
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
CIVIL CLEARING ACCT.<br />
10228<br />
7/14/2009<br />
A24029700107<br />
LAWRENCE 0 SPIEGEL<br />
500.00<br />
VS. FAYE YEAGER ET AL<br />
10228
______ _ .. "''''' vLI:"'''' VI" nAKKI::iUN L:UUN I Y l:IVIL L:Lt::AKINu Al:L: I.<br />
10219<br />
7/14f3P09<br />
~10000165<br />
A24019900386<br />
526.00 10219<br />
ROSEMARIE HOLTZMAN VS GRAND CASINOS INC ET AL<br />
MISSISSIPPI REAL ESTATE COMMiSSION VS CHERYL lYNN HIGH ET AL<br />
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
10219<br />
7/14/2009<br />
A24010000165<br />
A24019900386<br />
526.00 10219<br />
ROSEMARIE HOLTZMAN VS GRAND CASINOS INC ET AL<br />
MISSISSIPPI REAL ESTATE COMMISSION VS CHERYL LYNN HIGH ET AL<br />
•
•<br />
I,jAYLI= l-'AKKI=K GIKGUII GLI=KK ur- HARRISON COUNTY<br />
7/1~<br />
024020900247<br />
024020900416<br />
024020900522<br />
D24020900523<br />
D24020900524<br />
D24020900525<br />
D24020900526<br />
D24020900527<br />
D24020900528<br />
024020900529<br />
See Check Register<br />
CIVIL CLEARING ACCT.<br />
Edward Long vs Marlyn Fields<br />
2,243.00<br />
Baneorpsouth Bank vs Andrew Alexander<br />
Discover Bank vs Michelle E Wilkerson<br />
Credit Acceptance Corporation vs Steven Mack, ET AL<br />
Ge Money Bank vs Sandra Bailey<br />
Enterprise Rent-A-Car vs Mark Guillotte Jr<br />
Atlantic Credit &Finance Inc vs Bobbie J Formica<br />
Atlantic Credit &Finance Ine vs Ernest Moldovan<br />
<strong>Harrison</strong> <strong>County</strong> Utility Authority vs Russell D Fayard<br />
Bailey Lumber &Supply Co vs Island Breeze Construction Lie, ET AL<br />
10197<br />
10197<br />
GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY<br />
CIVIL CLEARING ACCT.<br />
10197<br />
7/10/2009<br />
D24020900247<br />
D24020900416<br />
D24020900522<br />
024020900523<br />
024020900524<br />
D24020900525<br />
024020900526<br />
D24020900527<br />
024020900528<br />
D24020900529<br />
See Check Register<br />
2,243.00<br />
Edward Long vs Marlyn Fields<br />
Bancorpsouth Bank vs Andrew Alexander<br />
Discover Bank vs Michelle E Wilkerson<br />
Credit Acceptance Corporation vs Steven Mack, ET AL<br />
Ge Money Bank vs Sandra Bailey<br />
Enterprise Rent-A-Car vs Mark Guillotte Jr<br />
Atlantic Credit & Finance Inc vs Bobbie J Formica<br />
Atlantic Credit & Finance Inc vs Ernest Moldovan<br />
<strong>Harrison</strong> <strong>County</strong> Utility Authority vS Russell 0 Fayard<br />
Bailey Lumber &Supply Co vs Island Breeze Construction Lie, ET AL<br />
10197
GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI<br />
CRIMINAL CLEARING ACCOUNT 24067<br />
7/1312009<br />
40,201.87 24067<br />
8~4010000104<br />
824010000462<br />
8240102002~<br />
824010200460<br />
824010200806<br />
824010200896<br />
824010200904<br />
824010300519<br />
824010300647<br />
824010400182<br />
See Check Register<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
THE STATE OF MISSISSIPPI<br />
VS. CYNTHIA M 8ROCHARD ET AL<br />
VS. RICKEY RODRECUS MCLAURIN<br />
VS. JERRY MICHAEL JAMES ET AL<br />
VS. RANDALL STEVEN AKRIDGE JR ET AL<br />
VS. QUIRINA GUEDALUPE MARQUEZ<br />
VS. ARMAH RAHMAIN ALLEN<br />
VS. STANLEY DAVID MAGEE ET AL<br />
VS. SAMUEL EARL SMITH ET AL<br />
VS. MERLIN WADE WINTERS<br />
VS. ASHLEY LEE WALKER ET AL<br />
THE PEOPLESBANKOF BILOXI<br />
GULFPORT, MS395Q1<br />
85"7516q5 .1<br />
.:::':::>~:/,",:',',",':::, ,,":..'.::, ': :': ',: :,":::\'::,:,:.';:, ' ".',' ·:'::.:::','::",::X,:': ::,:: :', >,:,.." :,'::,'<br />
PAYTO TJiOUntY·"~rE!~~~rY'.·."···'··· .... .<br />
·"ORDEROF<br />
MEMO<br />
;.;"<br />
, :~<br />
GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI<br />
24067<br />
CRIMINAL CLEARING ACCOUNT<br />
7/1312009<br />
824010000104<br />
824010000462<br />
824010200291<br />
824010200460<br />
824010200806<br />
824010200896<br />
824010200904<br />
824010300519<br />
824010300647<br />
824010400182<br />
See Check Register<br />
40,201.87 24067<br />
THE STATE OF MISSISSIPPI VS. CYNTHIA M BROCHARD ET AL<br />
THE STATE OF MISSISSIPPI VS. RICKEY RODRECUS MCLAURIN<br />
THE STATE OF MISSISSIPPI VS. JERRY MICHAEL JAMES ET AL<br />
THE STATE OF MISSISSIPPI VS. RANDALL STEVEN AKRIDGE JR ET AL<br />
THE STATE OF MISSISSIPPI VS. QUIRINA GUEDALUPE MARQUEZ<br />
THE STATE OF MISSISSIPPI VS. ARMAH RAHMA/N ALLEN<br />
THE STATE OF MISSISSIPPI VS. STANLEY DAVID MAGEE ET AL<br />
THE STATE OF MISSISSIPPI VS. SAMUEL EARL SMITH ET AL<br />
THE STATE OF MISSISSIPPI VS. MERLIN WADE WINTERS<br />
THE STATE OF MISSISSIPPI VS. ASHLEY LEE WALKER ET AL
•<br />
bATLt: PARKER/CIRCUIT CLERK OF HARRISON COUNTY'<br />
CRIMINAL CLEARING ACCOUNT<br />
7/10/2009<br />
82~0464<br />
824020100765<br />
824020200019<br />
624020200183<br />
824020200284<br />
824020200413<br />
824020300043<br />
824020300340<br />
B24020300826<br />
824020400061<br />
See Check Register<br />
32,771.94<br />
The State af Mississippi vs Terrance Elwada Veney<br />
THE STATE OF MISSISSIPPI VS. MICHA SIMPSON<br />
THE STATE OF MISSISSIPPI VS. ANGELO DEMETRIUS HARRIS<br />
THE STATE OF MISSISSIPPI VS. MICHAEL WILLIAM BUFKIN<br />
THE STATE OF MISSISSIPPI VS. LUCAS WAYNE MOORE<br />
THE STATE OF MISSISSIPPI VS. KEVIN PAUL TURNER ET AL<br />
THE STATE OF MISSISSIPPI VS. MICHAEL RAY CARRINGTON<br />
THE STATE OF MISSISSIPPI VS. KENNETH CONNER ALLISON ET AL<br />
THE STATE OF MISSISSIPPI VS. AARON PATRICK PRESCOTT<br />
THE STATE OF MISSISSIPPI VS. CALVIN R DAILEY<br />
24005<br />
24005<br />
. ••.•. ..C;AYl;J:)ARKER .12/97<br />
CIRCU!T CL.ERKOFHARRISON COUNTY<br />
.. CRIMINAL CLEARING ACCOUNT<br />
P,O.BOX998<br />
GUl.FPQRT,MS 3950~-0998<br />
..• ······ipAYro.n~aunty •• ~r~~~u~·············· .<br />
ORDEROF .<br />
" ':"""<br />
.....MEMO<br />
::
GAYLE PARKERjCIRCUIT CLERK OF HARRISON COUNTY/<br />
CRIMINAL C~RING ACCOUNT<br />
/ .<br />
. 7/10/2009<br />
E24010400111<br />
E24010600004<br />
E24010600045<br />
E24010600060<br />
E24010600102<br />
E24010700018<br />
E24010700057<br />
E24010700059<br />
E24010700063<br />
E24010800008<br />
See Check Register<br />
CITY OF GULFPORT<br />
STATE OF MISSISSIPPI<br />
CITY OF GULFPORT<br />
CITY OF GULFPORT<br />
CITY OF GULFPORT<br />
CITY OF GULFPORT<br />
2,673.50<br />
VS JAMES B WILKINSON<br />
VS JOHN FOX<br />
VS NEIL F STRICKLAND<br />
VS CARY MORREALE<br />
VS JAMES CURTIS SALLY JR<br />
VS BRUCE ALLEN WOOTEN<br />
CITY OF GULFPORT I VS NORMAN ASHFORD RUBLE<br />
CITY OF GULFPORT<br />
CITY OF GULFPORT<br />
CITY OF GULFPORT<br />
VS KYLE R OTIS<br />
VS REGINALD NORMAN<br />
VS ROBERT J FLEMING<br />
23843<br />
23843<br />
"', '" ',:, ",.' "',(:
GAYLE PARKER/CIRCUIT CLERK 01' HAKKI~UN l,;UUN I TI<br />
CRIM!NAL CLEARING ACCOUNT<br />
7/10/~<br />
E24010700057<br />
CITY OF GULFPORT<br />
80.00<br />
VS NORMAN ASHFORD RUBLE<br />
23846·<br />
GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI<br />
23846<br />
CRIMINAL CLEARING ACCOUNT<br />
7/10/2009<br />
E24010700057<br />
CITY OF GULFPORT<br />
ao.oo<br />
VS NORMAN ASHFORD RUBLE<br />
23846<br />
•<br />
51N320
,. h" "<br />
GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI<br />
CRIMINAL CLEARING ACCOUNT<br />
23852<br />
~9<br />
E24020800026<br />
CITY OF BILOXI<br />
317.50<br />
VS. MATTHEW JOHN BAUMAN<br />
23852<br />
.' . thr~e hundreQSeventeen $n~.SO 1100.<br />
'MEMO<br />
.. <strong>County</strong> treasury' .•.'<br />
1801 23rd Avenye<br />
'. Gulfport, :MS 39501<br />
:':'" ::',': ".'. ::'::, '~:':, ::' ' ': : :"<br />
7Si2()11.· .• ••·.•....··<br />
';,',..\'"",':",::":,,.,,<br />
GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI<br />
23852<br />
CRIMINAL CLEARING ACCOUNT<br />
7/10/2009<br />
E24Q20800026<br />
CITY OF BILOXI<br />
317.50<br />
VS. MATTHEW JOHN BAUMAN<br />
23852
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 20<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
SPREADING UPON THE MINUTES THE MEMO FROM<br />
JANICE GREEN, DIRECTOR OF THE HARRISON<br />
COUNTY SENIOR SERVICES, UNDER DATE OF JULY 14,<br />
2009 ADVISING THE BOARD THAT MR. HILDRETH L.<br />
BARKER, A RETIRED CERTIFIED LICENSED<br />
ARCHITECT, HAS BEEN ASSIGNED TO HARRISON<br />
COUNTY AS A AMERICORE VISTA WORKER AT NO<br />
COST TO THE COUNTY, AND OUTLINING HIS DUTIES<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY<br />
SPREADS UPON THE MINUTES the memo from Janice Green, Director ofthe <strong>Harrison</strong><br />
<strong>County</strong> Senior Services, under date ofJuly 14,2009 advising the Board that Mr. Hildreth L.<br />
Barker, a retired certified licensed architect, has been assigned to <strong>Harrison</strong> <strong>County</strong> as a<br />
AmeriCore Vista worker at no cost to the <strong>County</strong>, and outlining his duties, which memo follows<br />
this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Pamela J. Ulrich<br />
From:<br />
Sent:<br />
To:<br />
Subject:<br />
Attachments:<br />
Janice M. Green<br />
Thursday. July 23.200912:10 PM<br />
Pamela J. Ulrich<br />
FW: Agenda Item/Board Approval<br />
job & qualifications.pdf<br />
*1 FORGOT TO PUTTHE ATIACHMENT IN THE PREVIOUS ONE.<br />
From: Janice M. Green<br />
Sent: Thursday, July 23, 2009 10:20 AM<br />
To: 'Pam Ulrich'<br />
Subject: Agenda Item/Board Approval<br />
«J.<br />
Blackberry Request for Mag Holland, RSVP Director: RSVP Budget can support cost. (Discussed with Melissa as<br />
requested)<br />
Linda Maggard, Center Director at Lyman has requested to take some computer classes that will require her to<br />
be away from her work station for approximately 4 hours, 8 days, 4 days for each class. The class is at the Winn<br />
Job Center on Highway 49. Linda has little or no computer skills and this would improver her performance. ( I<br />
wasn't sure if it had to go on agenda or not)<br />
~ • Introduce Vista assigned to work in <strong>Harrison</strong> <strong>County</strong>.<br />
Hildrith Barker, (See attached) He is using part of the conference room now as an office. There is not a computer<br />
available for his use at this time, but a phone is available. He is using his personal computer at one of the sites that he is<br />
working with (Gaston Point Community Development) as we could not hook him up to our system. Mr. Barker is<br />
committed to supporting any <strong>Harrison</strong> <strong>County</strong> Non Profits rebuilding effort. He has already designed a house for<br />
Gaston Point Community Development, and has set up a mentoring class once a week to teach the architectural basis to<br />
the young people enrolled in Youth Build. He is working directly with Mag Holland. These are some of the other<br />
organizations they are collaborating with: HABATAT FOR HUMANITATY, SQUARE FOOT MINISTRIES, YOUTH BUILD, ST.<br />
ANN'S CATHOLIC CHARITIES, CITY OF GULFPORT, EAST BILOXI COORDINATION PROJECT, BACK BAY MISSIONS, & GASTON<br />
POINT COMMUNITY DEVELOPMENT. I explained to Mr. "H" and Mag that since <strong>Harrison</strong> <strong>County</strong> is his sponsor projects<br />
that the county might wish him to work on should take priority.<br />
Thank You Janice
JOB TITLE:<br />
DEPAR1MENT:<br />
. REPORTS TO:<br />
Architect<br />
<strong>Harrison</strong> <strong>County</strong> Senior Resources / RSVP<br />
RSVP Project Director<br />
ESSENTIAL JOB FUNCTIONS:<br />
1. Monitor the construction ofthe new senior center in <strong>Harrison</strong> <strong>County</strong>.<br />
2. Work with individual homeowners to help with the design and construction oftheir<br />
homes.<br />
3. Will be a resource for RSVP stations such as Habitat for Humanity, Gaston Point<br />
Community Development etc.<br />
4. Mentor Youth in architecture and construction for RSVP stations such as Youth Build<br />
and Hands on GulfCoast<br />
5. Perfonn other duties as needed.
H. BARKER ARCHrrECTS<br />
209 Gold Ave. SW<br />
Albuquerque, New Mexico 87102<br />
Work: 505.842.6789<br />
Fax: 505.842.1818<br />
• Graduate of the University of New Mexico 1958<br />
• Open Office of H. Barker Architect 1964<br />
• Member of the American Institute of Architect 1965 to the present<br />
• Board of Directors of Design and Planning Assistance Center at the University of New Mexico 1969-1979<br />
• Board of Directors of New Mexico Society of Architects 1970<br />
• Former Chairman of Save the Volcanoes 1972-1973<br />
• Fonner Chairman of 6-year member of the Open Space Task Force for the City of Albuquerque 1973-1979<br />
• Board of Directors of the Rio Grande Chapter of the Sierra Club 1974-1975<br />
• Trustee for the New Mexico Nature Conservancy 19n-1979<br />
• Board of Directors of Albuquerque Child and Family Guidance Center 1978--2004<br />
• Former Chairman of 6-year member of the Environmental Planning Commission for the City of Albuquerque<br />
1979-1985<br />
• Chairman of Albuquerque's Comprehensive Plan Revision Committee 1984-1985<br />
• Former Vice-Chairman of the Urban EnhancementTrust Fund for the City of Albuquerque 1987-1994<br />
• Distinguished Alumnus Award for the School of Architecture and Planning at the University of New Mexico<br />
1991<br />
• Former Chairman of the Albuquerque Arts Alliance Board of Directors 1993-1995<br />
• Board of Directors and Vice Chairman of All Faiths Receiving Home 2000-Present<br />
• Board of Directors of the City of Albuquerque Open Space Alliance 2007<br />
Design Awards:<br />
• Albuquerque Chapter of American Institute of Architect Honor Award for the Carl and Elizabeth Park<br />
Residence 1968<br />
• Friends of Architecture at the University of New Mexico Award of Merit for Plaza East OffICe Complex 1972<br />
• Associated General Contractors Architectural Excellence Award for alameda Shopping Center 1985<br />
• Friends of Architecture at the University of New Mexico Award of Merit for Children's Psychiatric Center,<br />
UNM North Campus 1985<br />
• The Albuquerque Conservation Association Design Award for the Flamingo Office BUilding 1988<br />
• New Mexico Society of Architects Honor Award for Valencia Campus of the University of New Mexico Master<br />
Plan 1988<br />
• National Association of Home Builders Best Project Design for Vista del Ray Condominiums 1989<br />
• The Albuquerque Conversation Association Design Award for Faith lutheran Church 1990<br />
• Albuquerque Chapter of the American Institute of Architects AI.A. Horne Tour for the Robert and Karen<br />
Turner Residence 2003<br />
• National Association of Industrial and Office Properties; Best Planned Community for La Luz del Sol 2005
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JLTLYMALTGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 21<br />
ORDER AUTHORIZING LINDA MAGGARD, LYMAN<br />
SENIOR CENTER DIRECTOR, TO ATTEND COMPUTER<br />
CLASSES AT THE WIN JOB CENTER AT NO COST TO<br />
THE COUNTY<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE Linda Maggard, Lyman Senior<br />
Center Director, to attend computer classes at the WIN job center at no cost to the county.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 22<br />
ORDER AUTHORIZING THE COUNTY TO PAY FOR USE<br />
OF A BLACKBERRY TO BE ASSIGNED TO MAGDELENA<br />
HOLLAND, RSVP DIRECTOR<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the county to pay for use ofa<br />
Blackberry to be assigned to Magdelena Holland, RSVP Director; cost is within the budget.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING PAYMENT APPLICATIONS, AS<br />
LISTED AND AS RECOMMENDED BY DANIEL R.<br />
BOUDREAUX, COUNTY ENGINEER<br />
August 3, 2009, Item # 23<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment applications, as listed and as<br />
recommended by Daniel R. Boudreaux, <strong>County</strong> Engineer.<br />
a) Application No.4 to Miller Co Inc. for the sports field lighting project in the amount of<br />
$45,804.00, payable from 307-545-906.<br />
b) Application No.4 to Griggs Construction Co. Inc. for the Lyman Senior Sunroom<br />
Project in the amount of$21,463.47, payable from 302-548-581.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER APPROVING THE PROGRAM, AGREEMENT<br />
AND PROJECT ORDER FOR BRIDGE INSPECTIONS<br />
BR-NBIS(071)B AND BRIS-24(71), ON & OFF SYSTEM<br />
FOR HARRISON COUNTY, MISSISSIPPI<br />
August 3, 2009, Item # 24<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the program, agreement and project<br />
order for Bridge Inspections BR-NBIS(071)B and BRlS-24(71), On & OffSystem for <strong>Harrison</strong><br />
<strong>County</strong>, Mississippi, which documents follow this Order as Exhibit A.<br />
IT IS FURTHER ORDERED that the Board members are HEREBY AUTHORIZED to<br />
sign said agreement.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
1. Brooks Miller, Sr., P.E.<br />
State Aid Engineer<br />
Telephone (601) 359-7150<br />
www.msstateaidroads.us<br />
OFFICE OF<br />
STATEAID ROAD CONSTRUCTION<br />
MISSISSIPPI DEPARTMENT OF TRANSPORTATION<br />
P. 0. BOX 1850<br />
JACKSON, MISSISSIPPI 39215-1850<br />
July 1,2009<br />
412 E. Woodrow Wilson Avenue<br />
Jackson, Mississippi 39216<br />
Fax (601) 359-7141<br />
mail@osarc.state.ms.us<br />
A. Gamer Russell, P.E.<br />
P. O. Box 1677<br />
Gulfport, MS 39502<br />
SUBJECT:<br />
FY- 2010 Bridge Inspection<br />
BR-NBIS(071)B / BRIS-24(71) (On & OffSystem)<br />
HARRISON COUNTY<br />
Dear Mr. Russell:<br />
Enclosed is the FY-2010 Program, Agreement and Project Orderfor the above referenced project. Please have the Program,<br />
Agreement and Project Order executed by the Board ofSupervisors, <strong>County</strong> Engineer and attested to by the Chancery Clerk<br />
with a certified copy returned to State Aid.<br />
Time is ofthe essence in executing the Agreements. Regulations require us to track actual inspection dates to insure that the<br />
inspections are done within the Frequency (Item 91) + 30 days ofthe previous years inspection date. Any bridge inspected<br />
more than thirty days after the due date is considered late.<br />
(Example: A bridge's previous years inspection date was September 1,2008 and its frequency (Item 91) was 12 months. The<br />
due date would then be September 1,2009 and the Inspection would be considered late 30 days after the due date. Ofcourse<br />
any ofthe bridges could be inspected prior to the due date.)<br />
Also enclosed is the form required for the certification ofthe Bridge Inspection Team Leader. Ifa Team Leader will work<br />
in multiple counties, complete a form for each county. Please retain a copy ofthe completed form in your county's Quality<br />
Control file. A notice to proceed will be issued once the enclosed and properly executed documents have been received and<br />
approved by this office<br />
The final date for submittal ofrequired inspection data to State Aid is on or before February IS, 2010.<br />
Thank you for your prompt attention to this matter. Ifthere are any questions, please call.<br />
Yours very truly,<br />
J. Brooks Miller, Sr., P.E.<br />
State Aid Engineer<br />
By:<br />
~ c.YltJ<br />
Freddy C. Hollis, P.E.<br />
Bridge Engineer<br />
FCHlcdb<br />
Enclosures<br />
pc: File
PROGRAM, AGREEMENT AND PROJECT ORDER FOR INSPECTION OF<br />
DESIGNATED BRIDGES IN HARRISON COUNTY, MISSISSIPPI<br />
FOR THE FISCAL YEAR OF 2010<br />
Pursuant to the provisions ofgoverning State and Federal Laws and Regulations, We, the<br />
Board ofSupervisors of <strong>Harrison</strong> <strong>County</strong>, Mississippi, hereinafter referred to as the Board, hereby<br />
order that the proposed project listed hereon constitute the Bridge Inspection Program for <strong>Harrison</strong><br />
<strong>County</strong>, subject to the approval of the State Aid Engineer and Concurrence by the Executive<br />
Director ofthe Mississippi Department ofTransportation.<br />
In support ofthis order, the Board certifies and agrees that:<br />
1. All designated bridges affected by this project are on roads under local<br />
jurisdiction (<strong>County</strong> or City) and are to be inspected, inventoried and evaluated<br />
in accordance with the National Bridge Inspection Standards (23 CFR 650 C)<br />
hereinafter referred to as the NBIS.<br />
2. The Board has employed a Registered Professional Engineer as <strong>County</strong><br />
Engineer, who will provide such other qualified technical personnel to properly<br />
supervise and perform the required work in compliance with the rules and<br />
regulations oftheNBIS and any additional instructions!guidance provided by the<br />
State Aid Engineer.<br />
3. The <strong>County</strong> Engineer will provide at least one team leader, who meets the<br />
minimum qualifications stated in § 650.309 of the NBIS, at the bridge at all<br />
times during the inspection as in accordance with required § 650.313 of the<br />
NBIS.<br />
4. The supervision ofall phases ofthe inspection, inventory and evaluation will be<br />
the responsibility ofthe Board, acting through its <strong>County</strong> Engineer.<br />
5. The <strong>County</strong> Engineer will maintain a bridge file on behalfofthe <strong>County</strong> for each<br />
bridge in accordance with the regulations set forth in § 650.313 (d) ofthe NBIS.<br />
Bridge files shall remain the property ofthe Board.<br />
6. All components of the bridge file will be made available to authorized<br />
representatives of State Aid and/or FHWA for inspection and review at all<br />
reasonable times in the General Offices ofthe <strong>County</strong> Engineer.<br />
Page I of 3
7. Afterfinal completion ofthe work and acceptance by the State AidEngineer, the<br />
Board will be paid on the basis ofthe final quantities at the agreed unit prices<br />
specified below.<br />
8. The inspection shall be completed on or before February 15.2010.<br />
Project Number: BR-NBIS(071)B. BRIS-24(7l)<br />
Road Designation: All Locally -Maintained Roads "ON" and "OFF" Federal-Aid Highways<br />
Character ofWork:<br />
Inspection. Invento.ry and Evaluation ofDesignated Bridges<br />
Estimated Project Cost:<br />
A. 187 Bridges @ $240.00 per bridge<br />
B. Contingencies @Approximately (2%)<br />
C. Total Estimated Cost:<br />
D. Federal Bridge Replacement Funds Requested<br />
E. Federal Off-System Bridge Credit Requested<br />
$ __4_4,
IN WITNESS WHEREFORE, The parties have hereunto affixed their signatures, the<br />
Board on the day of and the State Aid<br />
Engineer on the dayof _<br />
BOARD OF SUPERVISORS<br />
HARRISON COUNTY<br />
----------------- President<br />
----------------- Member<br />
_________________ Member<br />
----------------- Member<br />
_________________ Member<br />
<strong>County</strong> Engineer<br />
State Aid Engineer .<br />
Executive Director, MDOT<br />
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
This is to certify that the foregoing is a true and correct copy ofan order passed by the Board<br />
of Supervisors of <strong>Harrison</strong> <strong>County</strong>, Mississippi, entered into the minutes of the said Board of<br />
Supervisors', Minute Book No. ,Page No. ,same having been adopted at a meeting<br />
ofsaid Board ofSupervisors on the , dayof _<br />
(SEAL)<br />
Chancery Clerk<br />
<strong>Harrison</strong> <strong>County</strong>, Mississippi<br />
Page 3 of 3
QUALIFICATIONS OF PERSONNEL - BRIDGE INSPECTION TEAM LEADER<br />
(A separate form must be complated for each county In which the applicant intends to work.)<br />
APPLICANT: .11::11-,' Q W t: AV UL COUNTY: ---l.:t....li\~I~l..JlIQ~•.:.l.j~~~ ........ ) _<br />
There are five ways to qualify as a Team Leader. Please indicate below which way qualifies the applicant as<br />
a team leader. Attach supporting certificates and documentation giving dates and location of experience.<br />
~1<br />
___ 2<br />
23 CFR 650.309(b)(1)<br />
Have the qualifications specified for a program manager in 23CFR650.309(a)(1) & (2). Be a<br />
registered professional engineer, or have 10 years bridge inspection experience; and '<br />
Have successfully completed an FHWA approved comprehensive bridge inspection training<br />
course. The two week FHWA-NHI-130055 course.<br />
23 CFR 650.309(b)(2)<br />
Have five years bridge inspection experience; and<br />
Have successfully completed an FHWA approved comprehensive bridge inspection training<br />
course. The two week FHWA-NHI-130055 course.<br />
___ 3<br />
___ 4<br />
23 CFR 650.309(b)(3)<br />
Be certified as a Level III or IV Bridge Safety Inspector under the National Society of<br />
Professional Engineer's program for National Certification in Engineering Technologies<br />
(NICEn; and<br />
Have successfully completed an FHWA approved comprehensive bridge inspection training<br />
course. The two week FHWA-NHI-130055 course.<br />
23 CFR 650.309(b)(4)<br />
Have all of the following:<br />
(I) A bachelor's degree in engineering from a college or university accredited by or<br />
determined as substantially equivalent by the Accreditation Board for Engineering<br />
and Technology; and<br />
(II) Successfully passed the National Council of Examiners for Engineering and<br />
Surveying Fundamentals of Engineering examination; and<br />
(JII) Two years of bridge inspection experience; and<br />
(IV) Successfully completed an FHWA approved comprehensive bridge inspection<br />
training course. The two week FHWA-NHI-130055 course.<br />
___ 5<br />
23 CFR 650.309(b)(5)<br />
Have all of the following;<br />
(I) An associate's degree in engineering or engineering technology from a college or ~<br />
university accredited by or determined as substantially equivalent by the<br />
Accreditation Board for Engineering and Technology; and<br />
(II)<br />
(III)<br />
. -- - ----------._---------<br />
Four years of bridge inspection experience; and<br />
SuccessfUlly completed an FHWA approved comprehensive bridge inspection<br />
training course. The two week FHWApNHI-130055 course.<br />
•<br />
I, the <strong>County</strong> Engineer, for ----8", K.~, ~.o....) <strong>County</strong> do certify that the attached information<br />
is true and correct and that the'said applicant is fully qualified for this position per 23 CFR 650.309.<br />
<strong>County</strong> Engin~_G ..... ,., l-~ K.,-,~S C l-L .<br />
Signalure:~12~Dale: -1=/09
t"J<br />
u.s.Department<br />
ofTransportation<br />
Federal Highway<br />
Administration<br />
National Highway Institute<br />
Certificate of Training<br />
ROBERT A. WEAVER<br />
has satisfactorily completed training in<br />
SAFETY INSPECTION OF IN-SERVICES BRIDGES<br />
(COURSE # 13055)<br />
conducted by<br />
MICHAEL BAKER, JR., INC.<br />
Location:<br />
JACKSON, MS<br />
Hours ofinstruction: 80<br />
Date: ruNE 13, 1997<br />
Continuing Education Units: 6.0<br />
~~~ u<br />
Sttategic<br />
.way Institute Initiatives
o<br />
u.s.Deportment<br />
of Transportation<br />
Federal Highway<br />
Administration<br />
Certificate of Training<br />
MISSISSIPPI CENTER FOR TECHNOLOGY TRANSFER<br />
Certifies that<br />
BOBBY WEAVER<br />
M ISRIRSI PPI<br />
DEPARTME:O;T OF TRA:O;SPORTATIO:,\<br />
has satisfactorily completed 8 hours in training in<br />
"BRIDGE MAINTENANCE and INSPECTION"<br />
under the Local Technical Assistance Program.<br />
J ACKSo:" STATE U:-; I \'ERKIT'i<br />
\:::I- bircctor. Technology Transr:Center~<br />
..----:~<br />
I ...... ,- VV· liN· • JUNE 29, 1995<br />
Date<br />
(L~<br />
Continuing Education Units
Bridge Inspection Team Leader: Robert Weaver<br />
Training:<br />
One Day - Bridge Maintenance and Inspection Training<br />
Two Week - Safety Inspection ofIn-Service Bridges<br />
(Course# 13055)<br />
Experience: Bridge Inspection Team Leader for inspecting <strong>Harrison</strong><br />
<strong>County</strong>'s Bridges since 1988
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER AMENDING THE FOUR-YEAR ROAD PLAN BY<br />
ADDING PROJECTS, AS LISTED<br />
August 3,2009, Item # 25<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AMEND the Four-Year Road Plan by adding<br />
projects, as listed:<br />
1) Mills Road, Asphalt Overlay<br />
2) SA24-34 Herman Ladner Road Bridge Replacement.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN 1Il voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER ADJUDICATING OVERTIME IN THE ROAD<br />
DEPARTMENT, AS PER ATTACHED LIST<br />
August 3,2009, Item # 26<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ADJUDICATE overtime in the Road Department,<br />
as per attached list, which follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
I<br />
~ t,JuI.20. 2009 7:41AM<br />
~'<br />
HARRISON CO LYMAN WORK CENTER No. 9802 P. 1<br />
H<br />
ARRISON COUNTY<br />
BOARD OF SUPERVISORS<br />
15001 COUNTY FARM ROAD· GULFPORT. MISSISSIPPI 39503<br />
(228) 8324635 / FAX (228) 831-3365<br />
MEMO TO: BOBBY WEAVER<br />
ROAD DEPT<br />
FROM:<br />
RE:<br />
ROBERT SAUCIER<br />
LYMAN WORK CENTER<br />
OVERTIME<br />
DATE: July 20.2009<br />
PLEASE APPROVE THE FOLLOWING OVERTIME:<br />
FOR: July 17,18,19,2009<br />
JULy 17<br />
PAT JEFFERSON 13 HOURS THREE RIVERS TOURN.<br />
PETE CULBERSON 13 HOURS THREE RIVERS TOURN.<br />
JULY 18<br />
PAT JEFFERSON 13 HOURS THREE RIVERS TOURN.<br />
PETE CULBERSON 13 HOURS THREE RIVERS TOURN.<br />
ruLY 19<br />
PAT JEFFERSON 11 HOURS 1HREERIVERS TOURN.<br />
PETE CULBERSON 11 HOURS THREE RIVERS TOURN.<br />
THANK Y°l} -4. J •<br />
1(~.A7~<br />
ROBERT SAUCIER
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 27<br />
ORDER ADJUDICATING THE BURIAL OF TWO FARM<br />
ANIMALS, ONE IN DISTRICT TWO AND ONE IN<br />
DISTRICT FIVE. VETERINARY CERTIFICATES ARE ON<br />
FILE WITH THE CLERK OF THE BOARD<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ADJUDICATE the burial oftwo farm animals, one<br />
in District Two and one in District Five. Veterinary certificates are on file with the Clerk ofthe<br />
Board and follow this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III yoted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative Yote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Ju1. 20, 2009 7:31AM HARRISON CO LYMM WORK CENTER No,9801 P. 2<br />
Jeff Peterman, DVM • Rya.n Byrd, DVM<br />
17342 Highway 53<br />
Gulfport, MS 39503<br />
831-9123<br />
Specializing In On The Farm Services<br />
.\) \~:r-<br />
MOBILE VETERINARY SERVICES, LLC ?-<br />
1~)'30 \o\i\ RU~j~<br />
CLIENT<br />
PATIENT<br />
....I-~_,ooor_----:..--+_;....",L.l............:.----------<br />
----I::~~~--------------<br />
AMOUNT<br />
, "<br />
.. ,<br />
\<br />
\<br />
I~<br />
-I-' r'\ I J<br />
~I \\)(),<br />
I 1<br />
I /<br />
r) 1"1<br />
1 J jAr<br />
v<br />
'J<br />
A v \<br />
I<br />
INSTRUCTIONS<br />
TOTAL<br />
Payment Due At Time<br />
Services Are Rendered.
Ju1. 13. 2009 9:05AM Woolmarket Work Center<br />
, ,No. 5903 P. 2 "<br />
Date<br />
~-d 9tOl__<br />
MOBILE VETERINARY SERVICES, LLC<br />
JeffPt!terman, DVM • Ryan Byrd, DVM<br />
17342 Highway 53<br />
Gulfport,MS 39503<br />
831-9123<br />
Specializing In On The Fann Services<br />
CLIENT__......I'-:(/A~1..... 1....:....;1N:..::-l.1_---l-Ik:.""'-l..:.(2{ .....?..:../.... N_~"7._,.)_';J__~-<br />
_<br />
PATIENT -~~- _<br />
AMOUNT<br />
INSTRUcrlONS<br />
TOTAL<br />
Payment Due At Time<br />
Services Are Rendered.<br />
o STRAIGHTWAY PRJNTIHO -<br />
Ou"",o' la-o?
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3,2009, Item # 27<br />
ORDER ADJUDICATING THE BURIAL OF TWO FARM<br />
ANIMALS, ONE IN DISTRICT TWO AND ONE IN<br />
DISTRICT FIVE. VETERINARY CERTIFICATES ARE ON<br />
FILE WITH THE CLERK OF THE BOARD<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ADJUDICATE the burial oftwo farm animals, one<br />
in District Two and one in District Five. Veterinary certificates are on file with the Clerk ofthe<br />
Board and follow this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Jul. 20, 2009 7:31AM HARRISON CO LYMAN WORK CENTER No.9801 P. 2<br />
Date__·_l--!...-I--+-~+--T-7-<br />
JeffPeterman, DVM • Ryan Byrd, DVM<br />
17342 Highway 53<br />
Gulfport, MS 39503<br />
831-9123<br />
Specializing In On The Fann Services<br />
. ~ct--<br />
\) \ ~<br />
MOBILE VETERINARY SERVICES, LLC ?-<br />
I}~30 \o\~<br />
RUSJ~<br />
CUENT ..L.--...;..,£,.,.. --...:.-------I~~......I-.---------<br />
PATIENT __----~~~-A.--------------<br />
AMOUNT<br />
, \ \<br />
I<br />
I<br />
, . \I<br />
\ \~ .......<br />
)1'/\\)(),<br />
/ J<br />
I /<br />
v<br />
A. ... \<br />
I<br />
'J<br />
fi "<br />
1 /, fAr<br />
VJ I ~ "'II<br />
I<br />
INSTRUCTIONS<br />
TOTAL<br />
Payment Due At Time<br />
Services Are Rendered.
Ju1.13. 2009 9:05AM' Woo1markd Work Center<br />
Dale "1i'1 /01<br />
No. 5903 P. 2 .'<br />
MOBILE VETERINARY SERVICES, LLC<br />
JeffPeterman, DVM • Ryan Byrd, DVM<br />
17342 Highway S3<br />
Gulfport, MS 39503<br />
831-9123<br />
Specializing In On The Farm Services<br />
CLIENT__~ftt:;..:"".L.1..l-1....!....1N~1_-+-tkr.:.L.l.!.(2(;;.L;7;..:.",/.:..:../II..;..~ "7..;.....J_'I.1<br />
_<br />
PATIENT - --- _<br />
AMOUNT<br />
------J/...J
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 28<br />
ORDER APPROVING PERMIT APPLICATION WITH THE<br />
MISSISSIPPI DEPARTMENT OF TRANSPORTATION TO<br />
PLACE DUNE VEGETATION AND PALM TREES WITHIN<br />
THE RIGHT-OF-WAY OF HIGHWAY 90 AND 1-110 LOOP<br />
INTERCHANGE, AND AUTHORIZING THE BOARD<br />
PRESIDENT TO EXECUTE SAME<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE permit application with the Mississippi<br />
Department ofTransportation to place dune vegetation and palm trees within the right-of-way of<br />
Highway 90 and 1-110 loop interchange, and HEREBY AUTHORIZES the Board President to<br />
execute same, which application follows this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MND-004<br />
Rev. 2-93<br />
MISSISSIPPI DEPARTMENT OF TRANSPORTATION<br />
APPLICATION FOR PERMIT TO LOCATE CERTAIN FACILITIES<br />
ON OR TO PERFORM CERTAIN WORK ON STATE<br />
HIGHWAY RIGHT OF WAY<br />
(Please Print) Name: HARRISON COUNTY Address: P.O. DRAWER CC<br />
StreeVRoute<br />
G1JLFpORT HARRISON MS 39501<br />
Cily <strong>County</strong> Slate Zip Co
I<br />
MND~05<br />
Rev. 2-93<br />
MISSISSIPPI DEPARTMENT OF TRANSPORTATION<br />
Supplement to:<br />
MND-001<br />
MND-002<br />
MND-004<br />
Sheet No.: _'2._ of Z.<br />
--<br />
Permit No.:__~<br />
_<br />
APPLICANT<br />
REVISIONS<br />
MOOT<br />
DATE BY DATE BY<br />
8ShowNorth<br />
cD (1'1<br />
»<br />
f"<br />
0 ? ... :r:<br />
~<br />
11'<br />
(. "<br />
3<br />
t-<br />
-\ t:><br />
~ '"<br />
; \<br />
._.......
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING DOCKET OF CLAIMS FOR<br />
SERVICES PROVIDED TO THE HARRISON COUNTY<br />
EMERGENCY COMMUNICATIONS COMMISSION, AS<br />
APPROVED BY THE COMMISSION AT THE JULY 23,<br />
2009 MEETING<br />
August 3, 2009, Item # 29<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE docket ofclaims for services provided<br />
to the <strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission, as approved by the<br />
Commission at the July 23, 2009 meeting, as listed:<br />
a) Dukes, Dukes, Keating & Faneca, P.A. in the amount of $680.00, per Invoice # 53393<br />
for legal services for the period ofMay and June 2009, payable from 097-287~550.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 30<br />
ORDER APPROVING RENEWAL OF THE AGREEMENT<br />
FOR RADIO SYSTEM ACCESS BETWEEN THE<br />
HARRISON COUNTY EMERGENCY COMMUNICATIONS<br />
COMMISSION AND THE CITY OF GULFPORT<br />
NON-PUBLIC SAFETY AGENCIES, AND AUTHORIZING<br />
THE BOARD PRESIDENT TO EXRCUTE SAME<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE renewal ofthe agreement for radio<br />
system access between the <strong>Harrison</strong> <strong>County</strong> Emergency Cotrummications Commission and the<br />
City ofGulfport Non-Public Safety agencies, and authorizing the Board President to execute<br />
same, which renewal ofagreement follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN 1lI voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
..<br />
AGREEMENT FOR NON-PUBLIC SAFETY RADIO SYSTEM ACCESS<br />
~ ~s License Agreement i~ made and entered into this the 1k- day of<br />
l.,J}J E , 2009 (date of issuance), by and between <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors arid <strong>Harrison</strong> CO\lllty Emergency Communications Commissio~ herei.rnifter<br />
collectively refeITed to as the "<strong>County</strong>" and City ofGulfpoIt hereinafter referred to as "Userl!. '<br />
RECITALS<br />
WHEREAS, <strong>County</strong> owns and maintains a 800 MHz Trunked Radio System, hereinafter<br />
referred to 'flB the "Radio System" or "<strong>County</strong> System," that is licensed by the Federal<br />
Communications Commission (FCC); and .<br />
WHEREAS, the User desires to have access to the Radio System owned and managed<br />
by the <strong>County</strong>;<br />
NOW, THEREFORE, for and in consideration of the mutual promises and covenants<br />
contained herein, the <strong>County</strong> hereby grants to User a revocable license to use 300 units on the<br />
<strong>County</strong>'s system. for one (1) year; beginning June L 2009 and ending May 31, 2010. User's<br />
license will be revoked only for good cause and only after User has had an opportunity to show<br />
cause why its license should not be revoked as hereinafter provided. Such license is not intended<br />
to and does not grant to User any property interest in the <strong>County</strong> system.<br />
Section 1. User Agrees to:<br />
. A. Limit the number of all subscriber units, including but not limited to mobile,<br />
portable, and console, to 300 units. User may request additional units by making<br />
formal application with supporting documentation ofneed to the <strong>Harrison</strong> <strong>County</strong><br />
Emergency Communications Commission. The application for additional units<br />
shall be reviewed and approved by the Commission. In making this decision the<br />
<strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission will consider all<br />
.relevant criteria, including, but not limited to, system loading, air time usage,<br />
number of system busies, and will m~e a decision based on maintaining the<br />
efficiency of the <strong>County</strong>'s System for all users. Any application denied may be<br />
appealed as hereinafter set forth. User is absolutely proh!bited from selling,<br />
assigning or otherwise transfeiring its license to use the <strong>County</strong> System; in whole<br />
or inpart, to any other person or entity.<br />
B. Be solely responsible for PtJIchasing and maintaining all equipment necessary to<br />
be a user on the <strong>County</strong> System. All equipment shall meet the specifications<br />
established by the <strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission<br />
I'<br />
C. Comply with all security constraints and all other Rules and Regulations of the<br />
<strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission.
D. Have any ofits equipment which causes any problems on the system immediately<br />
taken out ofservice and repaired by User. User shall be responsible for all repair<br />
costs and for any damages or consequences arising out of such problematic<br />
equipment.<br />
E. Guarantee that all persons who will be operating equipment on the Radio System<br />
are adequately trained. .<br />
F. Guarantee that its employees who are traiIied and authorized to use the system do<br />
so in compliance with federal, state, and county laws, codes, regulations and<br />
ordinances, as well as with this Agreement. .<br />
G. At the request of the <strong>County</strong>, to be solely responsible for responding to or<br />
assisting the <strong>County</strong> in responding to any-correspondence or complaint received<br />
by the <strong>County</strong> from federal, state or local agencies involving User's equipment.<br />
H. Restrict its use of the <strong>County</strong> System to legitimate business-related purposes of<br />
the User. The <strong>County</strong> System shall not be used to conduct personal or unrelated<br />
business, except that which is incidental and occasional.<br />
1. Comply with any and all mandates(s) issued by the <strong>County</strong> or other authorized<br />
regulatory agencies. If, subsequent to this Agreement being entered into,<br />
technical or other changes are mandated by a regulatory agency, User will have<br />
the opportunity to remain on the Cowty System ifUser is able to timely comply<br />
with the mandates. The <strong>County</strong> will in no way be responsible for bringing User<br />
into compliance with the mandate(s) or be responsible for ~y direct or indirect,<br />
tangible or intangible costs, damages, or losses incurred due to the mandate. If<br />
User is unable to comply with the mandate(s) within the applicable time allowed,<br />
User agrees it shall be removed in whole or in part from the <strong>County</strong> System.<br />
J. Comply with any voluntary upgrades, or any other changes requested by the<br />
<strong>County</strong>. The <strong>County</strong> will have the sole discretion to update or change the System.<br />
The <strong>County</strong> will not be responsible for any expenditures, losses, or other claims<br />
caused by or attributable to such voluntary upgrades and/or changes to the <strong>County</strong><br />
System.<br />
K. Remit to the <strong>County</strong> $5.17 per month per Subscriber Unit. The <strong>County</strong> agrees to<br />
invoice the User quarterly. Should the User change the number of Subscriber<br />
Units in service during the te1'm ofthis Agreement, the User will be billed for the<br />
full month that any Suhscriber Unit is in service, regardless of which day of the<br />
month the radio is placed in service or taken out of service. If a unit is<br />
programmed and its identification number has been entered into the system access<br />
control records so that its use is enabled, it is deemed to be in service, regardless<br />
ofwhether it is actually used or not. The monthly rate represents the pro rata cost<br />
for maintaining the Radio System taking into consideration the total number of<br />
radios on the Radio System and the total annual maintenance cost.
L. Save and hold harmless the <strong>County</strong>, its officers and employees from all damages<br />
or injuries to persons and property resulting from the User's negligence, error, or<br />
willful misconduct, or other acts in any way connected with the use and operation<br />
of the Radio System under this License Agreement or for claims resulting from<br />
"the Uset's omissions or failure to use the Radio System.<br />
Section 2. The <strong>County</strong> Agrees to:<br />
1. Maintain and support the core of the <strong>County</strong> System to the extent funds are<br />
available.<br />
2. Use best efforts to answer questions and facilitate- use cif the <strong>County</strong> System by<br />
User.<br />
3. Comply with federal, state, and local rules.<br />
4. Grant to User a non-exclusive license to use the radio frequency assigned to the<br />
<strong>County</strong> by the FCC, and to use the Radio System backbone infrastructure for<br />
voice and data communications as agreed between the <strong>County</strong> and the User.<br />
Section 3. Suspension and/or Revocation ofLicense:<br />
Any User who violates the Policies, Procedures andlor Guidelines ofthe <strong>Harrison</strong> <strong>County</strong><br />
Emergency Communications Commission, may have its license suspended for a<br />
cumulative period not to -exceed one (1) year. Any penalty imposed pursuant to this<br />
section may, in the Commission's discretion, include the revocation ofthe license. In the<br />
event the license is revoked, the licensee shall not reapply for a period ofone (1) year.<br />
Section 4. Notice ofViolation:<br />
Any licensee charged with a violation ofthe Policies, Procedures and or Guidelines shall<br />
be furnished written notification of said violation within sixty-five (65) calendar days<br />
after the Commission receives notification of the alleged violation. The notice shall<br />
describe'the alleged violation and the recommended penalty: If the license does not<br />
accept the recommended penaltY, he must request an administrative hearing in writing<br />
within fifteen (15) days from the date ofdeliyery oftlie notice. Failure to make a timely<br />
request for a'hearing, will result in the imposition ofthe penalty.<br />
Section 5. Administrative Hearing:<br />
I<br />
'"<br />
Ifan Administrative Heming is requested in accordance with the afore stated sections, the<br />
<strong>Harrison</strong> <strong>County</strong> Emergency Communicatio,ns Commission will conduct an<br />
administrative hearing to determine whether a license should be issued or whether alleged<br />
violations have occurred, and if so, what suspension' and/or restrictions, should be<br />
imposed.<br />
The procedure for an. administrative hearing is as follows:
A<br />
The <strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission will deliver<br />
written notice ofthe hearing to the applicant or license holder at least fifteen (15)<br />
calendar days in advance ofthe day ofthe hearing.<br />
B. The written notice shall include, but not be l.irnited to, the follo~g:<br />
(l)<br />
The name ofthe applicant or the alleged violator;<br />
(2) The date, time and place ofheanng;<br />
(3) A description of the reasons for denial or a description of the alleged<br />
violation; and . .<br />
(4) An invitation to appear at the hearing:<br />
(a) to defend against the allegations;<br />
(b) to be represented by counsel at the applicant's or the violator's<br />
own expense; and/or<br />
(c) to introduce testimony and other evidence.<br />
c. The <strong>Harrison</strong> <strong>County</strong> Emergency Communications Commission shall select an<br />
independent Hearing Officer, who shall control the conduct and decorum of the<br />
hearing. The Commissioners mayor may not attend the hearing, at their sale<br />
discretion. The Hearing Officer shall hear and consider the evidence and make a<br />
written recommendation to the Commission.<br />
D. The procedure at the hearing shall be as follows:<br />
(1) The reason for denial or the basis for the alleged violations(s) shall be<br />
presented first;<br />
(2) The applicant or the alleged violator shall then present hislher case;<br />
(3) The party presenting the initial case shall be allowed a rebuttal;<br />
(4) The Hearing Officer may question all witnesses who teStify; and<br />
(5) Although the Hearing Officer may be liberal in allowing matters to be<br />
presented and become part ofthe hearing record, only evidence relevant to<br />
the suitability ofthe applicant or relevant to the alleged violation(s), shall<br />
be considered by the Commission in deCiding a disposition of this case·<br />
and determining what penalties, ifany, should be assessed.<br />
. .<br />
E. The Hearing Officer shall forward a copy of the hearing record.and his<br />
recommendations to the Commission, within thirty (30) calendar days after the<br />
conclusion ofthe hearing. Within forty-five (45) calendar days after receiving a<br />
copy of the hearing record and recommendations from the Hearing Officer, the
Commission shall consider the same and deliberate in Executive Session at a<br />
regular or special meeting and shall render a decision as to whether the license<br />
should be issued or whether the alleged violation occurred, and if so, what<br />
penalties, ifany, to impose. The Commission shall re~der a decision based solely<br />
on the record and the recommendation ofthe Hearing Officer and no additional<br />
.evidence will he considered. The meeting of the Commission shall not de a de<br />
novo hearing, and no evidence may be offered to the Commission or considered<br />
by the Commission other than the record and the recommengation ofthe Hearing<br />
Officer. The Commission shall furnish written notification to the applicant or to<br />
the alleged violator of the Cpmmission's decision within fifteen (15) calendar<br />
days,after rendering a decision. .<br />
F. Any penalty imposed by the Commission may, in the Commission's discretion<br />
take effect immediately following the regular" or special meeting at which the<br />
decision is rendered. '<br />
Section 6. Term ofLicense:<br />
This License shall expire (unless otherwise suspended or revoked pursuant to Section 3)<br />
twelve (12) twelve months from the date ofissuance.<br />
Section 7. Waiver ofBreach:<br />
The waiver by any party ofa breach ofany ofthe provisions ofthis Agreement shall not<br />
operate or be construed as a waiver ofany subsequent breach by either party.<br />
Section 8. Severability ofProvisions:<br />
All agreements, covenants and clauses contained herein are severable, and in the event<br />
any ofthese shall be deemed or held to he unconstitutionally invalid or unenforceable,<br />
the remainder ofthis License Agreement shall be interpreted as ifsuch unconstitutionally<br />
invalid or unenforcea1;>le agreements, claus~ and covenants were not contained herein.<br />
Section 9.' Venu.e:<br />
This Agreement is governed and c6nstrued according to the laws of the State of<br />
Mississippi. The venue for any action or claim arising out ofthis Agreement is <strong>Harrison</strong><br />
<strong>County</strong>, Mississippi.<br />
Section 10. Modification to Agreement:<br />
This instrument contains the entire Agreement between the parties relating to the rights<br />
granted and the obligations assumed. Any modification concerning this Agreement are<br />
ofno force and effect unless in writing and executed by both parties.
IN WITNESS WHEREOF, the parties hereto. hav~ caused this License Agreement to be<br />
executed in duplicate and made effective the day and ye~ first above written.<br />
(USER)<br />
(COUNTY)<br />
BY:<br />
BY:<br />
(HCECe)<br />
BY:<br />
~I---' _
There came on for consideration at a duly constituted meeting ofthe Mayor and Members<br />
of the City Council of the City of GulfPort, Mississippi J held on the 16 th day of June, 2009, the<br />
following Resolution:<br />
A RESOLUTION BY THE GULFPORT CITY COUNCn.,<br />
TO APPROVE AGREEMENT FOR NON~PUBLICSAFETY RADIO SYSTEM ACCESS<br />
AND TO AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT<br />
WHEREAS, <strong>Harrison</strong> Copnty. Mississippi, owns and maintains a 800 MHz Trunked<br />
Radio System that is licensed by the Federal Communications Commi.ssion'(FCC); and<br />
"VHEREAS. the City ofGulfPort desires to have access to the Radio System owned and<br />
managed by <strong>Harrison</strong> <strong>County</strong>; and<br />
WHEREAS J<br />
as more fully set forth in the memorandum from the Chief ofPolice which J<br />
along with the proposed Agreement J<br />
are collectively attached hereto as Exhibit "A" attached<br />
hereto J<br />
it is necessary for the City ofGulfport to enter into a written AGREEMENT FOR NON·<br />
PUBLIC SAFETY RADIO SYSTEM ACCESS in order for the City to be able to access the<br />
desired Radio System.<br />
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY<br />
COUNCIL OF GULFPORT, MISSISSIPPI, AS FOLLOWS:<br />
I<br />
1<br />
SECTION 1. That the matters, facts, and things recited in the Preamble hereto are hereby<br />
adopted as the official findings ofthe Governing Authority.<br />
SECT.ION 2. That the AGREEMENT FOR NON-PUBLIC SAFETY RADIO<br />
..<br />
SYSTEM ACCESS be and it is hereby approved, in the-form as is found in Exhibit "A" to this<br />
resolution. and the Mayor is, hereby, authorized to execute the same on behalfofthe City of<br />
Gulfport.
SECTION 4. That this Resolution shall be in effect immediately upon its passage and<br />
enactment according to law, and shall be spread upon the minutes ofthe Gulfport City Council.<br />
The above and foregoing Resolution was introduced by Councilmember Hollimon,<br />
seconded by Councilmember Resh, and was adopted by the following roll call vote:<br />
AYES<br />
Hollimon<br />
Roland<br />
HolmeswHines<br />
Smith<br />
Resh<br />
Nalley<br />
NAYS<br />
None<br />
ABSENT<br />
Carriere<br />
WHEREUPON, the President declared the Resolution adopted, this the 19 th day ofJillle,<br />
2009.<br />
(SEAL)<br />
ATTEST:<br />
ADOPTED:<br />
/J46~<br />
tRESIDENT<br />
The above and foregoing Resolution submitted to and approved by the Mayor, this the<br />
th .<br />
17 day ofJune, 2009.<br />
.~<br />
MAY~<br />
2
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 31<br />
ORDER APPROVING CORRECTED APPROVAL LETTER<br />
FOR THE HARRISON COUNTY, MISSISSIPPI<br />
MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN<br />
HMGP 1604, IN COMPLIANCE WITH DISASTER<br />
MITIGATION ACT OF 2000, AS CONTAINED IN 44 CFR<br />
201.6. THE PLAN IS APPROVED UNTIL JUNE 2, 2014, AS<br />
RECOMMENDED BY RUPERT H. LACY, DIRECTOR<br />
EMERGENCY MANAGEMENT AGENCY<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE corrected approval letter for the<br />
<strong>Harrison</strong> <strong>County</strong>, Mississippi Multi-Jurisdictional Hazard Mitigation Plan HMGP 1604, in<br />
compliance with Disaster Mitigation Act of2000, as contained in 44 CFR 201.6. The plan is<br />
approved until June 2, 2014, as recommended by Rupert H. Lacy, Director Emergency<br />
Management Agency, which letter follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
U.S.lkparlllH'nt of HOllwl"nd S~('lIdly<br />
Rq~iol1 IV<br />
WO; ('!,.\ll1h!""'!'lIlkn R",,,!<br />
,\11.1111,1, C;,\ HUll<br />
FEMA<br />
June 2,2009<br />
Mr. Thomas M. Womack, Executive Director<br />
Mississippi Emergency Management<br />
Post Office Box 5644<br />
Pearl, Mississippi 39208<br />
Attention:<br />
Mr. Billy Patrick<br />
Reference:<br />
Dear Mr. Womack:<br />
<strong>Harrison</strong> <strong>County</strong>, MS, Multi-Jurisdictional Hazard Mitigation Plan<br />
HMGP 1604 - Corrected Approval Letter<br />
We are pleased to inform you that the Updated <strong>Harrison</strong> <strong>County</strong> Hazard Mitigation Multijurisdictional<br />
Plan is in compliance with the federal hazard mitigation planning standards resulting<br />
from the Disaster Mitigation Act of2000, as contained in 44 CFR 201.6. The plan is approved for a<br />
period offive (5) years, to June 2, 2014.<br />
This plan approval extends to the following participating jurisdictions that provided copies oftheir<br />
resolutions adopting the plan:<br />
• <strong>Harrison</strong> <strong>County</strong>, Unincorporated.<br />
• <strong>Harrison</strong> <strong>County</strong> School District<br />
The approved participating jurisdictions are hereby eligible applicants through the State for the<br />
following mitigation grant programs administered by the Federal Emergency Management Agency<br />
(FEMA):<br />
Hazard Mitigation Grant Program (HMGP)<br />
• Pre-Disaster Mitigation (PDM)<br />
• Severe Repetitive Loss (SRL)<br />
• Flood Mitigation Assistance (FMA)<br />
We commend the participants in the <strong>Harrison</strong> <strong>County</strong> plan for the development ofa solid, workable<br />
plan that will guide hazard mitigation activities over the coming years. Please note that all requests<br />
for funding will be evaluated individually according to the specific eligibility and other<br />
requirements ofthe particular program under which the application is submitted.<br />
WWW.klll.l.g
For example, a specific mitigation activity or project identified in the plan may not meet the<br />
eligibility requirements for FEMA funding, and even eligible mitigation activities are not<br />
automatically approved for FEMA funding under any ofthe aforementioned programs. In addition,<br />
please be aware that ifany ofthe approved jurisdictions participating in this plan are placed on<br />
probation or are suspended from the National Flood Insurance Program, they may be ineligible for<br />
certain types offederal fWlding.<br />
We strongly encourage each Community to petform an annual review and assessment ofthe<br />
effectiveness oftheir hazard mitigation plan; however, a formal plan update is required at least<br />
every five (5) years. We also encourage each Community to conduct a plan update process within<br />
one (1) year ofbeing included within a Presidential Disaster Declaration or ofthe adoption ofmajor<br />
modifications to their local Comprehensive Land Use Plan or other plans that affect hazard<br />
mitigation or land use and development. When the plan is amended or revised, it must be<br />
resubmitted through the State as a "plan update" and is subject to a formal review and approval<br />
process by our office. Ifthe plan is not updated prior to the required five (5) year update, please<br />
ensure that the draft update is submitted at least six (6) months prior to expiration ofthis plan.<br />
The State and the participants in the <strong>Harrison</strong> <strong>County</strong> plan should be commended for their<br />
comprehensive update ofthe original plan. We also commend the State for its close coordination<br />
and communications with our office in the review and subsequent approval ofthe updated hazard<br />
mitigation plan. Ifyou or <strong>Harrison</strong> <strong>County</strong> have any questions or need any additional information<br />
please do not hesitate to contact Patricia Powell ofthe Hazard Mitigation Assistance Branch, at<br />
(770) 220-5392, or Linda L. Byers ofmy staffat (770)-220·5498.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE nOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 32<br />
ORDER APPROVING THE DOMESTIC PREPAREDNESS<br />
COOPERATIVE AGREEMENT BY AND BETWEEN<br />
HARRISON COUNTY AND THE MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY, AND<br />
AUTHORIZING THE BOARD PRESIDENT TO EXECUTE<br />
SAME<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the Domestic Preparedness Cooperative<br />
Agreement by and between <strong>Harrison</strong> <strong>County</strong> and the Mississippi Department ofPublic Safety,<br />
($7,210.00 RRT Grant and $316,668.00 Task Force), and HEREBY AUTHORIZES the Board<br />
President to execute same, which agreement follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AVE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
STATE OF MISSISSIPPI<br />
AND<br />
GOVERNOR HALEY R. BARBOUR<br />
DOMESTIC PREPAREDNESS COOPERATIVE<br />
AGREEMENT<br />
BETWEEN<br />
HARRISON COUNTY, MS<br />
AND<br />
. DEPARTMENT OF PUBLIC SAFETY
DOMESTIC PREPAREDNESS<br />
COOPERATIVE AGREEMENT (CA)<br />
lbis Cooperative Agreement is entered into between the Mississippi Department of Public<br />
Safety, hereto referred to as Grantee, and <strong>Harrison</strong> <strong>County</strong> (Coast Response Team), Mississippi,<br />
hereto referred to as Subgrantee.<br />
Article I.<br />
Purpose<br />
The purpose of this Cooperative Agreement (CA) is to utilize 100% federal funding (no match<br />
required) provided through the Office of Grants and Training to enhance capabilities within the<br />
State of Mississippi to respond to acts of domestic and international terrorism including the use<br />
of weapons of mass destruction. The Department of Public Safety will accomplish this by<br />
prioritizing and facilitating the delivery and use offederal financial assistance as identified in the<br />
published Office of Grants and Training Homeland Security Grant Program guidance. This<br />
agreement enables the Sub-grantee to exercise management discretion and control in achieving<br />
the specified objectives of this Cooperative Agreement within the State of Mississippi. It is<br />
intended that this partnership will result in the development of a competent and sustainable<br />
system designed to provide prevention/deterrence and emergency response to a potential<br />
terrorism event within the State.<br />
Article n. Scope ofWork<br />
The objectives and project outcomes outlined within the perfonnance period ofthis Cooperative<br />
Agreement will be supportive ofthe priorities defined in the State Homeland Security three (3)<br />
year strategic plan in the form of equipment, planning, training, exercise, management and<br />
adIIlinistration funding and shall be in compliance with the Office of Grants and Training<br />
Homeland Security Grant Program Guidance.<br />
Article ID. Period ofPerformance<br />
The period ofperformance ofthis Cooperative Agreement shall begin on the date ofacceptance<br />
of the SUB-GRANT AWARD and shall continue through the period of the SUB-GRANT<br />
AWARD unless tenninated by the Department of Public Safety. Future SUB-GRANT<br />
AWARDS supporting the requirements of the jurisdiction may be awarded under the terms of<br />
this agreement through additional sub-grants so long as all signatory officials remain unchanged.<br />
Article IV.<br />
Roles and Responsibilities<br />
A. Local Sub-grantee<br />
1. The local Sub-grantee shall be <strong>Harrison</strong> <strong>County</strong> desiring to develop or improve<br />
their ability to combat the affects of a terrorism event through the purchase of<br />
specialized equipment as identified in the published aOT selected equipment<br />
list.<br />
2
2. The chief elected official of the Sub-grantee jurisdiction is the local official<br />
responsible for committing to the tenus of this CA, budgeting local funds to<br />
purchase equipm.ent, and for executing this CA on behalf of the Sub-grantee<br />
jurisdiction.<br />
3. The Team Leader shall be the principle local official appointed by the Subgrantee<br />
's public official as the Sub~grantee Grant Administrator (SOA). Said<br />
Team Leader will be responsible for developing the team enhancement plan<br />
and providing investment justification for team expenditure of funds. Team<br />
Leader will be responsible for obtaining project approval from respective local<br />
government officials and reporting and submitting applications to Grantee.<br />
Also team leaders will handle equipment distribution, training, and obtaining<br />
and submitting supporting documentation and requests for reimbursement on<br />
behalf of the Sub-grantee to Grantee. The SGA shall be responsible for<br />
reporting to the Mississippi Office of Homeland Security (MSOHS) via<br />
the Initial Strategy Implementation Plan (lSIP) and the Biannna.l Strategy<br />
Implementation Report (BSIR).<br />
4. The name and contact information for the SGA and record ofappointment by<br />
local officials shall be included as part ofthis Cooperative Agreement.<br />
5. Sub-grantee agrees that ifthe response team, which received property through<br />
this Cooperative Agreement, ceases to function, Sub-grantee will return all<br />
such property to the Grantee and executes all docwnents necessary to transfer<br />
title ofthe property to the Grantee.<br />
B. Homeland Security Program Guidance<br />
The Homeland Security Grant Program (HSGP) through the State Homeland<br />
Security Program (SHSP) provides funds for homeland security and<br />
emergency operations planning; the purchase of specialized equipment to<br />
enhance the capability of State and local agencies to preven~ respond to, and<br />
mitigate incidents of terrorism involving the use of chemical, biological,<br />
radiological, nuclear, and explosive (CBRNE) weapons and cyber attacks; for<br />
costs related to the design, development, and conduct of a State CBRNE and<br />
cyber security training programs and attendance at OGT-sponsored CBRNE<br />
training courses; for costs related to the design, development, conduct, and<br />
evaluation of CBRNE and cyber security exercises; and for costs associated<br />
with. implementing State Homeland Security Assessments and Strategies<br />
(SHSAS). See Homeland Security Program for specific guidance, policies,<br />
and reporting requirements.<br />
C. State Grantee<br />
1. The Grantee shall be the Mississippi Department ofPublie Safety - Office of<br />
Homeland Security acting on behalfofthe State ofMississippi.<br />
3
2. The Commissioner of the Department of Public Safety (DPS) or the<br />
Commissioner's Designee is the state signatory official and shall be the<br />
principal state official responsible for committing the state to the tenns ofthis<br />
agreement. The DPS Conunissioner, or his designee acting in the absence of<br />
the Commissioner, will exercise final approval authority of all Sub-grantee<br />
applications, grant awards, allocations, and requests for reimbursements and<br />
for ensuring overall Grantee administration.<br />
3. The DPS Office of Homeland Security is designated the Grantee Point-of<br />
Contact (POC) for assisting the Sub-grantee in developing the authorized<br />
equipment purchase list, specialized training requirements, and for providing<br />
overall day-to-day program management.<br />
Article V.<br />
Funding Consideration<br />
The Grantee POC will receive and review Sub-grantee's application and forward it to the<br />
Mississippi Department of Public Safety - Office of Homeland Security for approval. After<br />
approval the Grantee will issue a sub-grant award letter, which authorizes the Sub-grantee to<br />
expend local funds and be reimbursed pursuant to the teons of this CA. Local funds expended<br />
prior to the date of the award letter are not authorized to be reimbursed. When the Subgrantee<br />
has expended funds awarded. the SGA will prepare and submit a Request for<br />
Reimbursement to the Grantee POe. This request shall contain all appropriate supporting<br />
documentation to substantiate expenses made in accordance with all applicable requirement.;;.<br />
The Grantee poe will review the reimbursement package for completeness and forward to the<br />
Grantee Office ofthe Comptroller for payment.<br />
A. The Grantee will not be liable under this Agreement for any amount greater than<br />
the award allocated by the Office of Grants and Training to the State for the<br />
grant performance period.<br />
B. No cost or obligation shall be incurred by the Grantee under this Agreement<br />
unless and until the Grantee advises the· Sub-grantee in writing that the<br />
application has been approved and funds are available.<br />
c. Reimbursement will be made by the Grantee to the Sub-grantee based on the<br />
Mississippi Sub-grantee Reporting Worksheet. Required documentation must<br />
accompany the worksheet.<br />
D. Reimbursement is contingent upon the funds being expended in accordance with<br />
all applicable local and state regulations, as well as Federal guidelines, and<br />
submission for reimbursement made in accordance with DPS administrative<br />
procedures.<br />
E. Sub-grantee's request for advance of funds to support purchase ofequipment or<br />
other expenditure must be requested in writing to the grantee poe explaining the<br />
justification for the request. Reasons. i.e., shortage of local funds or items not<br />
contained in current annual jurisdictional budget must be accompanied by<br />
4
purchase orders. No requests for advance of fimds will be granted for amounts<br />
less than $2,500.00.<br />
F. Sub-grantee's request for ReimbW"Sement and other required financial reports will<br />
be submitted to the Grantee with a copy ofaU receipt(s) or invoices showing that<br />
authorized equipment has been paid for in full by Sub-grantee and attached to an<br />
approved grant application.<br />
Article VI.<br />
Maintenance, Replacement Costs and Use ofEqnipment<br />
Equipment purchased under the terms of this CA will be stored, maintained and used in<br />
accordance with the purpose and objectives of the State Strategic Plan and this Cooperative<br />
Agreement. The equipment may be used for terrorism training, for exercise purposes, and in<br />
response to· an actual terrorism·event. If the equipment is used in response to a non-terrorist<br />
related event. then any maintenance or replacement costs may be the sole responsibility of the<br />
Sub-grantee.<br />
Article Vll.<br />
Nonperformance<br />
Failure by the Subgrantee to comply with the terms ofthis Cooperative Agreement may result in<br />
suspension from the program and loss of any outstanding grant fund allocation balance, as<br />
determined by the Grantee. Failure to expend all grant funds awarded (by date stated on Awards<br />
Letter) and to comply with Grantee request and guidelines will result in the reallocation of<br />
unspent grant funds and the immediate redistribution of all equipment purchased with grant<br />
funds. In addition, the failure to maintain adequate response capability (as detennined by the<br />
MOHS) will also result in the reallocation ofgrant funds and the immediate redistribution ofall<br />
equipment purchased with grant funds.<br />
Article VIll.<br />
Administrative Provisions<br />
A. General<br />
The Grantee and Sub~grantee agree to carry out the administrative and financial<br />
requirements of this Agreement in accordance with the policies and procedures<br />
established by the Office of Grants and Training and set forth in other applicable state<br />
and federal guides.<br />
B. Reports<br />
2. Initial Strategy Implementation Plan (ISIP) is a detailed report ofthe planned<br />
activities associated with OGT grant funding. All funds provided must be<br />
linked to one or more projects, which in twn must support specific goals or<br />
objectives in the State Homeland Security Strategy.<br />
5
3. The Biannual Strategy Implementation Report (BSIR) will update inforn1ation<br />
on obligations, expenditures, and progress made on activities noted in the ISIP,<br />
and will include an update ofall information submitted in that report<br />
C. Other Provisions<br />
1. Nothing in this agreement is intended to conflict with cutrent laws or<br />
regulations of Mississippi or your jurisdiction. If a tenn of this agreement is<br />
inconsistent with such authority, then that term shall be invalid, but the<br />
remaining terms and conditions ofthis agreement shall remain in full force and<br />
effect.<br />
2. Sub-grantee is required to ensure that grant monies are used to support all<br />
disciplines and departments. specifically those jurisdictions located within the<br />
team area of responsibility. 'They are encouraged to work together in<br />
detennining and prioritizing their needs and requirements prior to submitting<br />
their plan. The team must establish a board of governance from officials<br />
within the team area of operation to facilitate the management of team<br />
funding.<br />
3. The Planner and Trainer employed by your jurisdiction using the Homeland<br />
Security Grant Program funds day-to-day assignment is the responsibility of<br />
the Team Leader. The Office of Homeland Security reserves the right to<br />
DJRECnY assign TASKS to the Planner and Trainer and follow-up<br />
coordination with the team leader.<br />
4. The Office ofHomeland Security will only support the salaries oftwo positions<br />
for the response team. The salary will not exceed $40,000 a year (plus fringe<br />
benefits) per position. The positions are to support the training and planning<br />
efforts of the team and the team's area of responsibility. No other positions will<br />
be funded or supported by this office.<br />
5. Failw-e by the Subgrantee to comply with the terms ofthis Cooperative Agreement<br />
may result in suspension from the program and loss ofany outstanding grant fund<br />
allocation balance, as determined by the Grantee. Failure to expend all grant<br />
funds awarded (by date stated on Awards Letter) and to comply with Grantee<br />
request and guidelines will result in the reallocation ofunspent grant funds and the<br />
immediate redistribution ofall equipment purchased with grant funds. In addition,<br />
the failure to maintain adequate response capability (as determined by the MORS)<br />
will also result in the reallocation ofgrant funds and the immediate redistribution<br />
ofaU equipment purchased with grant fimds.<br />
6. All request for Reimbursement are required to be submitted to the Mississippi<br />
Office ofHomeland Security on a quarterly basis.<br />
6
Article IX..<br />
Execution<br />
IN WITNESSES WHEREOF, the parties names herein have duly executed this<br />
Cooperative Agreement on the date set forth below:<br />
SUBGRANTEE: HARRISON COUNTY, MS<br />
ATTEST:<br />
BY:~__, " By: _<br />
Clerk ofthe Board<br />
John McAdams<br />
APPROVED AS TO FORM;<br />
President, Board ofSupervisors<br />
Marlin Ladner<br />
By: - - Date 08-03-09, _<br />
<strong>County</strong> Attorney<br />
Tim Hollman<br />
GRANTEE: STATE OF MISSISSIPPI, DEPARTMENT OF PUBLIC SAFETY<br />
By:_- -_Date: . _<br />
Commissioner<br />
7
Board ofGovemance Signatories':<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
By:<br />
Date:<br />
For:<br />
of<br />
8
HOMELAND SECURITY PROGRAM FISCAL YEAR 2008<br />
TOTAL AWARD:<br />
Task Force Award - $316,668.00<br />
RRT Award - $7,210.00<br />
Allowable Equipment Costs<br />
Allowable equipment categories for FY08 HSGP are listed on the web-based Authorized<br />
Equipment List (AEL) on the Responder Knowledge Base (RKB), which is sponsored by OGT<br />
and the Oklahoma City National Memorial Institute for the Prevention of Terrorism (MIPT) at<br />
http;//www.rkb.us The website is designed to provide emergency responders, purchasers, and<br />
planners with a trusted, integrated, online source of information on products, standards,<br />
certifications, grants, and other equipment related'information. By integrating this information,<br />
which includes the Inter-Agency Board's (IAB) Standardized Equipment List (SEL) and the<br />
AEL from OGT, into one location, responders, vendors, standards organizations, training<br />
facilities, and grant making organizations have a "trusted first source to answering questions such<br />
as:<br />
• What equipment is on the market?<br />
• Has it been certified?<br />
• Ifso, to what standard?<br />
• What training is needed to use it effectively?<br />
• Are there experts available for consultation and questions?<br />
The FY08 HSGP AEL is housed on the RKB and relies heavily on the SEL developed by the<br />
IAB for Equipment Standardization and Interoperability. The 2008 AEL has been modified to<br />
facilitate cross-referencing of the SEL in an effort to eliminate redundancy. Both the AEL and<br />
SEL are available on the RKB, which also offers an interactive version that provides links to<br />
corresponding SEL items and commercial products. In some cases, items on the SEL are not<br />
allowable under FY08 HSGP or will not be eligible for purchase unless specific conditions are<br />
met. In addition, some items eligible under this grant program are beyond the scope ofthe SEL<br />
and thus will only appear in the AEL.<br />
Planning Costs Allowable<br />
SHSP fimds may be used for a range of homeland security planning activities, including the<br />
following:<br />
Developing and implementing homeland security support programs and adopting DHS national<br />
initiatives including but not limited to the following:<br />
• Costs associated with the implementation and adoption HSPD-8 initiatives<br />
• Costs associated with the implementation and adoption ofNIMS<br />
• Costs associated with the modifying existing incident management and emergency operations<br />
plans to ensure proper alignment with the NRP coordinating structures, processes. and protocols<br />
9
• Establishment or enhancem.ent ofm.utual aid agreements<br />
• Development ofcoJDtnunications and interoperabilityprotocols and solutions<br />
• Conducting local, regional, and tribal program implementation meetings<br />
• Developing or updating resource inventory assets in accordance to typed resource definitions<br />
issued by the NIC<br />
• Design state and local geospatial data systems<br />
• Development ofrelated critical infrastructure terrorism prevention activities including:<br />
o Planning for enhancing security during heightened alerts, during terrorist incidents,<br />
and/or during mitigation and recovery<br />
o Public infonnationleducation: printed and electronic materials, public service<br />
announcements, seminars/town hall meetings, web postings coordinated through local Citizen<br />
Corps Councils<br />
o Citizen Corps activities in communities surrounding critical infrastructure sites, including<br />
Neighborhood Watch, VIPS, and other opportunities for citizen participation<br />
o Evaluating eIP security equipment and/or personnel requirements to protect and secure<br />
sites<br />
o CIP cost assessments, including resources (fmancial, personnel, etc) required for security<br />
enhancements/deployments.<br />
Develop and enhance plans and protocols, including but not limited to:<br />
• Develop or enhance emergency operations plans and operating procedures<br />
• Develop terrorism prevention!deterrence plans<br />
• Develop plans, procedures, and requirements for the management of Infrastructure and<br />
resources related to HSGP and implementation of State or Urban Area Homeland Security<br />
Strategies<br />
• Develop or enhance border security plans<br />
• Develop or enhance cyber security plans<br />
• Develop or enhance cyber risk mitigation plans<br />
• Develop or enhance agricult\lrelfood security risk mitigatio~ response, and recovery<br />
plans<br />
• Develop public/private sector partnership emergency response, assessment, and resource<br />
sharing plans<br />
• Develop or update local or regional communications plans<br />
• Development of plans to support and assist special needs jurisdictions, such as port<br />
authorities and rail and mass transit agencies<br />
• Development or enhancement of continuity of operations and continuity of government<br />
plans<br />
• Development or enhancement of existing catastrophic incident response and recovery<br />
plans to include and integrate federal assets provided under the NRP.<br />
Develop or conduct assessments, including but not limited to:<br />
• Conduct point vulnerability assessments at critical infrastructure sites/key assets and<br />
develop remediation/security plans<br />
.. Conduct cyber risk and vulnerability assessments<br />
10
• Conducting assessments and exercises of existing catastrophic incident response and<br />
recovery plans and capabilities to identify critical gaps that cannot be met by existing local and<br />
state resources<br />
• Activities which directly support the identification of specific catastrophic incident<br />
priority response and recovery projected needs<br />
• Activities which directly support the identification and advance preparation of predesignated.<br />
temporary housing sites; for example:<br />
o Conducting assessments and studies to identify qualified candidate sites<br />
o Obtaining accurate site surveys and existing utility infonnation<br />
o Coordinating zoning requirements and necessary permits andlor waivers<br />
o Coordinating environmental impact requirelhents related to a selected site<br />
o Coordinating historic preservation requirements related to a selected site.<br />
Allowable Training Costs<br />
Local jurisdictions may use HSGP funds to enhance the capabilities ofstate and local emergency<br />
preparedness and response personnel through development of a state homeland security training<br />
program- Allowable training-related costs under OGT grant programs include: 1) establishment<br />
of CBRNE terrorism and cyber security training programs within existing training academies,<br />
universities or junior colleges; and 2) overtime and backfill costs associated with attendance at<br />
OaT sponsored and OaT approved cBRNE and cyber security training courses.<br />
The target audience for training courses includes emergency preparedness, prevention and<br />
response personnel, emergency managers and public/elected officials within the following<br />
disciplines: firefighters, law enforcement, emergency management, emergency medical services,<br />
hazardous materials, public works, public health, health care, public safety communications,<br />
governmental administrative, cyOOr security and private security providers. The homeland<br />
security training program should also include training for citizens in awareness, preparedness,<br />
prevention, response skills, and volunteer activities and be coordinated through state and local<br />
Citizen Corps Councils.<br />
Local jurisdictions are encouraged to adopt current OaT awareness and perfonnance level<br />
courses. In order to deliver these courses, state and local instructors must have been certified to<br />
deliver the course by successfully completing OGT train-the-trainer course delivery.<br />
Descriptions of OGT courses are in the OGr Training Course Catalog at<br />
http://www.ojp.usdoj,gov/odp/docslcoursecatalog.pd£ Programs of instruction for these courses<br />
will be made available upon request to assist efforts to institutionalize these training programs at<br />
the state and local levels.<br />
OGT will conduct periodic reviews of all state and urban area training funded by DOT. These<br />
reviews may include requests for all course materials and physical observation ofor participation<br />
in the funded training. If these reviews determine that courses are outside the scope of this<br />
guidance, grantees will be asked to repay grant funds expended in support ofthose efforts.<br />
OGT provides the following definitions of key training tenus to facilitate a common<br />
understanding ofthe FY08 HSGP guidance:<br />
11
• OGT Courses: J1lose cOQrses developed for and or delivered by institutions and<br />
organizations fim.ded by OGT.<br />
• Federal Courses Related to CBRNE Terrorism: Those courses developed for and or<br />
delivered by institutions funded by federal entities other than OGT that fall within the OOT<br />
mission scope to prepare state and local personnel to prevent, respond to, and recover from acts<br />
ofterrorism involving CBRNE weapons.<br />
• Non-Federal Courses: Those courses developed for and or delivered by institutions or<br />
organizations other than federal entities or OOT.<br />
In addition, local jurisdictions shall follow accepted principles of instructional systems design,<br />
employing the Analysis, Design, Development, Implementation, and Evaluation (ADDIE) model<br />
or equivalent methodologies. (The ADDlE process is explained in greater depth in the OGT<br />
Blended Learning Strategy available on the OGT website at:<br />
http://www.ojp.usdoj.gov/odplblendedleaming.) Local jurisdictions shall apply these<br />
methodologies to ensure that complete curriculum exists for training funded by OOT grant.<br />
Complete curriculum consists of:<br />
• Level of Training. Ibe state or urban area will identify the level(s) oftraining ofthe course(s)<br />
and materials submitted. Each submission must be identified as Awareness, Performance<br />
Defense (Occupational Safety and Health Administration (OSHA) Operations). Performance<br />
Offensive (OSHA Technician), or PJanningIManagement (OSHA Incident Command) levels.<br />
More detailed descriptions can be found at http://www.ojp.usdoj.gov/odp/training.htmor<br />
http://www.osha.gov.<br />
. • Program. of Instruction/Syllabus. The program of instruction or syllabus is an outline or<br />
matrix of the course content. It addresses the scope of the training, course learning objectives,<br />
duration of the training (broken-down by module, session, Or lesson), resource requirements,<br />
instructor to student ratio and an evaluation strategy. These items are not all-inclusive, but are<br />
the minimum categories that should be addressed.<br />
• Training Support Package. The training support package includes all of the materials<br />
associated with the delivery ofa training course. The following items should be included:<br />
o Instructor Guide/lnstructor OutlineJInstructor Lesson Plans: The published<br />
in.stmctor material that contains course text and special instructor notes that provides the<br />
information to deliver the material.<br />
o Participant ManuallGuideIWorkbook: The published student material that contains the<br />
supporting information in booklet or handout form that the participant has available for<br />
reference.<br />
o AudioNisuaJ Support Materials: Any audio/visual components that are part of any<br />
learning module, session, lesson, or that supports the overall training being delivered.<br />
o Special Support Materials: AJJ.y descriptions of practical exercises, tabletop exercises,<br />
hands-on exercises, or other material that supports learning objectives.<br />
• ModuleiSessionlLesson Content. Training courses should be designed based on a building<br />
block approach. Each sub-component in the course should be titled as a module, session, or<br />
12
lesson. Regardless of the title, each module, session, or lesson, should have a Lesson<br />
Administration Page that outlines the following:<br />
o Scope Statement: A briefdescription ofthe content ofthe module, session, or lesson.<br />
o Terminal Learning Objectives: An action verb statement that outlines what the<br />
participant is expected to learn or be capable of performing at the conclusion of the module,<br />
session, or lesson. There should be only one terminal learning objective per module, session, or<br />
lesson.<br />
o Enabling Learning Objectives: Enabling learning objectives are the incremental<br />
learning objectives that support the terminal learning objective. There should be at least one<br />
enabling learning objective per module, session, or lesson. Each enabling learning objective must<br />
be a measurable perfonnance statement that enables the participant to demonstrate achievement<br />
ofthe terminal learning objective.<br />
o Resource List: A listing ofthe resources needed to successfully accomplish the module,<br />
session, or lessoIL<br />
o Instructor to Participant Ratio: The instructor to participant requirement for successful<br />
presentation ofthe material (e.g., 1:25).<br />
o Reference List: A listing ofall reference materials used to develop the module, session,<br />
or lesson (This information may also be included as a bibliography).<br />
o Practical Exercise Statement: lbis describes any exercises associated with the module,<br />
session, or lesson.<br />
o Evaluation Strategy: 1ms defines the strategy used to evaluate the module, session, or<br />
lesson (e.g., written and/or perfonnance test).<br />
Conditional Approvals ofNon-OGT Courses: In contrast to FY04, no conditional approvals in<br />
advance of an independent third-party subject matter e:xpert (SME) review will be granted in<br />
FY08 for use of OaT funds to develop or institutionalize non-OGT courses. OGT will require<br />
local jurisdictions to adhere to a streamlined course approval process. Please see Appendix E:<br />
Overview ofApproval Process for Non-OGT Developed Courses for more infonnation. Courses<br />
will either be approved or disapproved following this review process.<br />
Attending Other Federal Courses Related to CBRNE Terrorism: Local jurisdictions are no<br />
longer required to submit requests for personnel to attend certain Federal courses that fall within<br />
the OOT mission scope ofpreparing state and local personnel to prevent, respond to, and recover<br />
from acts of terrorism involving CBRNE weapons. In lieu of requesting approval, local<br />
jurisdictions will be required to submit infonnation on all federal training they are supporting<br />
with OGr funds via the Training section of the OGT website<br />
(http://www.ojp.usdoj.gov/odpftraining.htm).This information will consist of course title, level<br />
of the training, the training provider, the date of the course, the number of individuals to be<br />
trained, and the sponsoring jurisdiction. Several broad categories ofcourses will automatically be<br />
included in the list ofeligible federal courses:<br />
• All NIMS training approved by the NlMS Integration Center (NIC) is eligible for use of<br />
OGTfunds.<br />
• All Incident Command System (leS) training offered through the National Fire Academy<br />
and the Emergency Management Institute is eligible for use ofOOT funds. This guidance applies<br />
to resident training, train-the-trainer, and field delivery ofcourses.<br />
13
A list of federal courses that fall within the OGT mission scope is included in Appendix F:<br />
Federal Training Course List These courses must build additional capabilities that 1) meet a<br />
specific need identified through the homeland security assessment process, and 2) comport with<br />
the State or Urban Area Homeland Secwlty Strategy.<br />
Federal funds must be used to supplement--not supplant---existing ftmds that have been<br />
appropriated for the same purpose. Thus, if the state or urban area has already budgeted for<br />
personnel10 attend courses, OGT funds may only be used to send additional individuals abovc<br />
and beyond those previously budgeted.<br />
Eligibility of Huardous Materials Courses: Hazardous materials courses, including basic,<br />
operations, and technician level courses, are eligible for support through OOT funds only ifthe<br />
course fully addresses the hazardous materials sections included in the OGT Emergency<br />
Responder Guidelines and the OaT Homeland Security Guidelines for Prevention and<br />
Deterrence. If the hazardous materials course does not fUlly. address the hazardous materials<br />
sections included in the OGTEmergency Responder Guidelines and the OGrHomeland Security<br />
Guidelines for Prevention and Deterrence> then the course is not considered an allowable use of<br />
OGTfunds.<br />
The training must not supplaI1t existing resources, but rather must build additional capabilities<br />
above and beyond those that currently exist. Any additional capabilities pursued through these<br />
training opportunities must meet a specific need identified through the homeland security<br />
assessment process and must comport with the State or Urban Area Homeland Security Strategy.<br />
Eligibility of Search and Rescue, Special Weapons and Tactics (SWAn, and Medical<br />
Trauma Counes: On September 1, 2004, OGT issued Information Bulletin #132 on the<br />
Interagency Security Plan, available at h:tltp:llwww.'ojp..usdoj..gov/odp/:ducs7bril;}etlnsJhtm. In this<br />
bulletin, OGT expanded the allowable use of grant funds to support additional training in the<br />
areas ofsearch and rescue, SWAT> and medical trauma provided certain requirements were met.<br />
The following sections provide further detail on these initiatives.<br />
• Eligibility ofSearch and Rescue Courses: Local jurisdictions shall conduct search and rescue<br />
training in compliance with:<br />
o NFPA 1670, Standard on Operations and Training for Technical Rescue and Search<br />
Incidents<br />
o NFPA 1006, Standard for Rescue Technician Professional Qualifications Only Urban<br />
Search and Rescue (USAR) courses approved by FEMA and delivered by FEMA-certified<br />
providers are eligible for use of ODP :fimds. A list of these courses and providers will be<br />
maintained by OGT in coordination with FEMA.<br />
The training must not supplant existing resources, but rather must build additional capabilities<br />
above and beyond those that currently exist. Any additional capabilities pursued through these<br />
training opportunities must meet a specific need identified through the homeland security<br />
assessment process and must comport with the State or Urban Area Homeland Security Strategy.<br />
If the basic, foundational USAR course fully addresses the fire service and or hazardous<br />
materials sections included in the OCT Emergency Responder Guidelines and the OGT<br />
14
Homeland Security Guidelines for Prevention and DeterrenCe. no additional CBRNE-specific<br />
training is necessary for eligibility purposes. However. if the foundational USAR course does<br />
not fully address these sections included in the OGT Emergency Responder Guidelines and the<br />
OGr Homeland Security Guidelines for Prevention and Deterrence, then the student must also<br />
complete follow-on CBRNE awareness training within a reasonable timeframe in order for the<br />
USAR course to be considered an allowable use ofOGT funds.<br />
These USAR courses are intended to build a critical capacity at the [)1ate and local levels. The<br />
execution of this training in the stated capacity-building context is unrelated to designation of<br />
national USAR teams. Therefore, local jurisdictions and UASIjurisdictions may not request such<br />
designation based on training.<br />
• Eligibility ofSWAT Courses: SWAT courses. including basic. foundational courses. are eligible<br />
for support through OGT funds. provided that the training meets the following requirements:<br />
o The training must not supplant existing resources. but rather must build additional<br />
capabilities above and beyond those that currently exist. Any additional capabilities pursued<br />
through these training opportunities must meet a specific need identified through the homeland<br />
security assessment process and must comport with the State or Urban Area Homeland Security<br />
Strategy.<br />
o Local jurisdictions shall conduct training in compliance with state and local regulations<br />
and policies governing the certification ofSWAT personnel.<br />
o Trainees shall be sworn officers and shall have completed a Basic SWAT school<br />
accredited by the appropriate state-level crim.ituU jUstice organization.<br />
o Training shall be conducted by instructors certified by a state or national level criminal<br />
justice organization<br />
o The State or Urban Area shall develop and implement a safety plan excluding service<br />
ammunition and weapons from the training site and shall not employ live chemical agents (to<br />
include OC) or impact weapons during the training<br />
o If a foundational SWAT course fully addresses the law enforcement sections included in<br />
the OGr Emergency Responder Guidelines and the OGr Homeland Security Guidelines for<br />
Prevention and Deterrence. no additional CBRNE-specific training is necessary for eligibility<br />
pwposes. However, if the foundational SWAT course does not fully address the law<br />
enforcement sections included in the OGr Emergency Responder Guidelines and the OGr<br />
Homeland Security Guidelines for Prevention and Deterrence. then the student must also<br />
complete follow-on CBRNE awareness training within a reasonable timeframe in order for the<br />
foundational SWAT course to be considered an allowable use ofOGT funds.<br />
• Eligibility ofMedical Trauma Courses: Medical trauma courses-including basic, foundational<br />
courses--are eligible for support through OGT funds, provided that the training meets the<br />
following requirements:<br />
o The training must not supplant existing resources, but rather must build additional<br />
capabilities above and beyond those that currently exist. Any additional capabilities pursued<br />
through these training opportunities must meet a specific need identified through the homeland<br />
security assessment process and must comport with the State or Urban Area Homeland Security<br />
Strategy.<br />
15
o Local jurisdictions shall conduct training in compliance with NFPA 473, Standard for<br />
Competencies for EMS Personnel Responding to Hazardous Materials Incidents.<br />
o Local jurisdictions shall conduct training in compliance with state and local regulations<br />
and policies governing the certification ofEMS providers.<br />
o Local jurisdictions shall coordinate their efforts with the closest MMRS jurisdiction.<br />
o Trainees shall have completed a basic Emergency Medical Technician (EMT)<br />
certification per the state or local accreditation requirements. This type of training may not be<br />
funded with ODP monies.<br />
o If a. foundational medical tr:auma course fully addresses the emergency medical services<br />
sections included in the OGT Emergency Responder Guidelines and the OGrHomeland Security<br />
Guidelines for Prevention and Deterrence, no additional CBRNE-specific training is necessary<br />
for eligibility purposes. However, if the foundational medical trauma course does not fully<br />
address the emergency medical services sections included in the OGT Emergency Responder<br />
Guidelines and the OGT Homeland Security Guidelines for Prevention and Deterrence, then the<br />
student must also complete follow-on CBRNE awareness training within a reasonable timeframe<br />
in order for the foundational medical trauma course to be considered an allowable use of OGY<br />
funds.<br />
Evaluation of OGT Training Courses: The goal of evaluating OGY training courses is to<br />
determine how much a participant's knowledge, skills, and abilities change after completion of a<br />
course relative to knowledge, skills, and abilities prior to the class. OGT utilizes a selfassessment<br />
methodology and collects information via a standardized evaluation form. The form<br />
is designed to gather data about the course and participant, including data such as the<br />
participant's professional discipline and years of service. Additionally, the evaluation measures<br />
the participant's knowledge relative to a set of standardized learning objectives both before and<br />
after taking the course.<br />
If(J state or local jurisdiction uses oarfunds to provide OGT-approved courses, the state or<br />
localjurisdiction must use the standard evaluation form to colled data about the course and<br />
its participants. An OGT-approved course is defined as one developed by the state or local<br />
jurisdiction and approved by OGT for delivery. Ifthe state or local jurisdiction receives training<br />
through its OaT course allocation, the training partner delivering the course is responsible for<br />
data collection and entry. Similarly, ifthe state or local jurisdiction enters into a direct contract<br />
with one ofthe OGT training partners, training partner is still responsible for the data collection<br />
and entry function.<br />
However, if the OOT-sponsored course is delivered by a state or local orga.nb..ation, the course<br />
provider is responsible for collecting data on the course and its participants. As part ofthe course<br />
approval process, the course developer establishes a set of course objectives directly tied to the<br />
course content. The objectives are incorporated into the standardized course evaluation fonn.<br />
Course participants are required to complete all fields and the course instructor are responsible<br />
for ensuring that all forms are complete. Course providers are granted access to and enter data<br />
into the OGT Secure Portal. Costs related to developing and administering the self-assessment<br />
and collecting infonnation via a standardized evaluation fonn is allowable.<br />
16
Allowable Exercise Costs:<br />
Exercises conducted with OGT support (grant funds or direct support) must be managed and<br />
executed in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP).<br />
HSEEP Volumes I~m contain guidance and recommendations for designing, developing,<br />
conducting, and evaluating exercises. HSEEP Volumes I-III are at OGT's website at<br />
http://www.ojp.usdoj.gov/odp/exercises.htm Volume IV, which contains sample exercise<br />
materials and documents, can be found on OGrs Secure Portal at https://odp.esportals.comor<br />
http://www.llis.gov.<br />
Exercise Planning Workshop: Local jurisdictions must conduct an annual Exercise Planning<br />
Workshop (EPW) to examine the progress and effectiveness of their current exercise strategy<br />
and program. A Multiyear Exercise Plan and schedule must be produced from the EPW and<br />
submitted through OGT's Secure Portal Exercise Scheduler located at https://odp.esportals.com<br />
Refer to HSEEP Volume III, Chapter 2 for further guidance on EPWs and the Multiyear Exercise<br />
Plan and schedule.<br />
Exercise Scenarios: The scenarios used in SHSP, VASI, and LETPP-funded exercises must be<br />
terrorism-related and based on the state/urban area's homeland security strategy and plans.<br />
Acceptable scenarios for exercises include: chemical, biological, radiological, nuclear, explosive,<br />
cyber and agricultural. Grantees that need further clarification on scenarios should consult with<br />
their ODP Exercise Manager for assistance and/or approval. Fifteen all~hazards National<br />
Planning Scenarios, including twelve terrorism scenarios, have been developed, and will be<br />
made available for use in national, federal, state, and local homeland security preparedness<br />
activities (See HSPD-8: National Preparedness on page 48). Citizen participation in exercises is<br />
encouraged to include back filling non~professional tasks for first responders deployed on<br />
exercise, administrative and logistical assistance with exercise implementation, and providing<br />
simulated victims, press, and members ofthe public. Citizen participation in exercises should be<br />
coordinated with local Citizen Corps Council(s).<br />
Grantees that wish to expend funds on models, simulations, or games (MS&G) must consult with<br />
"Review of Models, Sim~ations, and Games for Domestic Preparedness Training and<br />
Exercising, Volume III," which provides an overview and analysis of existing models,<br />
simulations and games. lIDs report is available at http;//www.ojo.usdoj.gov/odp/exercises.htm<br />
Grantees mustjustify the purchase and use ofa given MS&G product/service, by a) documenting<br />
the training and/or exercise objective(s), b) documenting how the selected product/service will<br />
support those objectives, and c) justification for the chosen product category (potentially<br />
referring to Volume III benefitsllimitations). The fonn for justification is found at<br />
http://www.oip.usdoj.gov/odp/exercises.htm<br />
If a state or urban area will be hosting an upcoming special event (e.g., Super Bowl, 0-8<br />
Summit, etc.), or they anticipate that they will apply to be a venue for a future Top Officials<br />
17
(TOPOFF) exercise, they should plan to use SHSP or UASI funding to fund training and exercise<br />
activities in prepamtion for that event.<br />
All tabletop exercises (TTXs). drills, functional exercises (FEs), and full-scale exercises (FSEs)<br />
will be evaluated and performance based. An After Action Report (AAR) and Improvement Plan<br />
will be prepared and submitted to DRS/OOT following every TI'X. drill, FE, and FSE. AARJIPs<br />
must be provided to OGT within 60 days following completion of each exercise (see HSEEP<br />
Volume n, Appendix A). Currently, this AAR!IPs can be submitted through the OGT Secure<br />
Portal. However oaT is working with other agencies to develop a national reporting system. A<br />
state or local jurisdiction that conducts an exercise using SHSP, UASI, and LETPP funds<br />
mustfollow the lISEEPdoctrine andprotocol contained In Volume II.<br />
Local jurisdictions are encouraged to develop a self-sustaining State Homeland Security Exercise<br />
and Evaluation Program which is modeJed after the national HSEEP. This roay include, for<br />
example: hiring dedicated exercise program staff, awareness seminars on HSEEP, attending<br />
exercise training courses, and maintaining a system to track the completion and submission of<br />
AARs and Improvement Plans from exercises (including costs ac;sociated with meeting with<br />
local units ofgovernment to define procedmes).<br />
Allowable Management and Administrative Costs:<br />
All programs within HSGP have allowable M&A costs for both the state':level as well as the<br />
local unit ofgovernment, urban area, or designated sub-grantee.<br />
• SHSP, VASI, LETPP, CCP. MMRS: No more than 3% ofthe total amount allocated to<br />
the state for each program within HSGP may be retained at the state level and used for M&A<br />
purposes. These &1ate M&A funds must be included in the total funds retained by the state. In<br />
additio~ local jurisdiction sub-grantees may retain and use up to 2.5% oftheir sub-award from<br />
the state for local M&A purposes. Note: M&A costs are not allowed for either the state or<br />
designated recipientsfor UASI allocations to nonprofit organizations.<br />
Unauthorized Program Expenditures:<br />
Unauthorized program expenditures include: 1) Expenditures for items such as general use<br />
software (word processing, spreadsheet, graphics, etc), general-use computers (other than for<br />
allowable M&A activities, or otherwise associated preparedness or response functions) and<br />
related equipment, general-use vehicles, licensing fees, weapons systems and ammunition; 2)<br />
activities unrelated to the completion and implementation of the SHSP; 3) other items not in<br />
accordance with the Authorized Equipment List or previously listed as allowable costs; and.., 4)<br />
eonstructiQll or renovation offacilities.<br />
18
----,..,..<br />
,<br />
19
Designation of Sub-grantee Grant Administrator (SGA) HOMELAND SECURITY<br />
PROGRAM<br />
The following person is officially appointed to represent your jurisdiction as the Sub-grantee<br />
Grant Administrator (SGA) and is hereby duly authorized to fulfill the terms ofthis Cooperative<br />
Agreement during the perfonnance period on behalfofthe Sub-grantee.<br />
Nwne: Rupert H. Lacy<br />
(Sub-grantee Grant Administrator)<br />
Title: Direc.tor ,.<br />
Organization Name:<br />
<strong>Harrison</strong> <strong>County</strong> Emergency Managment and Homeland Securi ty<br />
!gency<br />
Mailing Address: P.O. Box 68<br />
Ci~:<br />
Gulfport, MS<br />
Zip Code: ----'3'--'9'-=5;...;:O'-=2'--~_~_<br />
Telephone Number: ( ) (228) 865-4002<br />
Fax Number: ( ) (228) 865-4087<br />
Cellular Number: ( ) (228),323-6420<br />
Pager Number: ( ) ----'-N'"'/-"""'AL..-...~~ _<br />
Email Address:Tupertlacy@co.heTriSon.ms-.-u.....s..l....---.<br />
_<br />
Appointed by: Ma r] j n La d n e r I ' •<br />
(print Sub-grantee Official's Name)<br />
Date: 08/03/09<br />
Signed: ~~ Tit1e: President, .BOS<br />
(Signature)<br />
20
ALLOWABLE PROJECTS, GOALS & OBJECTIVES:<br />
PROJECT:<br />
Establish/enhance a terrorism intelligence/early warning system, center) or task<br />
force.<br />
GOAL:<br />
Increase jurisdiction participation with multi-level<br />
components/agencies to deter/prevent WMDfferrorism incidents<br />
intelligence<br />
Objectjves:<br />
Provide Intel gathering and information sharing capabilities to 50% of local<br />
jurisdictions within 3 years after approval ofstate strategy.<br />
Develop a joint 24-hour emergency notification system for first responders and<br />
others who are in a critical, need-to-know position. lbis includes the Health Alert<br />
Network (HAN) and DPS information dissemination to local law enforcement<br />
within 3 years after approval ofstate strategy.<br />
PROJECT:<br />
Establish/enhance statewide deterrence/prevention and response efforts.<br />
GOAL:<br />
Reduce Mississippi's vulnerability to terrorism through preparedness and<br />
protective efforts.<br />
Objectives:<br />
Create, implement, and maintain terrorism preparedness plans consistent with the<br />
National Response Plan (NRP) and provide advice, assistance, training, and<br />
oversight to local governments in the development of such plans within 3 years<br />
after approval ofstate strategy.<br />
Improve by 5% the number of emergency responders prepared to respond to<br />
WMD/CBRNE incidents, including hoaxes and suspicious packages within 3 years<br />
ofthe approval ofthe state strategy.<br />
21
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 33<br />
ORDER ACKNOWLEDGING RECEIPT OF AWARD<br />
LETTER FROM MISSISSIPPI OFFICE OF HOMELAND<br />
SECURITY GRANT #A8HS024T IN THE AMOUNT OF<br />
$7,210.00 FOR REGIONAL RESPONSE TEAM (RRT) FOR<br />
CELL PHONES, APPROVED EQUIPMENT, AND<br />
MAINTENANCE CONTRACTS, AND AUTHORIZING<br />
RUPERT H. LACY AS SUB-GRANTEE TO SIGN<br />
ACCEPTANCE THEREOF, AND REQUESTING THE<br />
COUNTY ADMINISTRATOR TO SET UP A NEW<br />
ACCOUNT NUMBER FOR SAID GRANT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofaward letter from<br />
Mississippi Office ofHomeland Security Grant #A8HS024T in the amount of $7,210.00 for<br />
Regional Response Team (RRT) for cell phones, approved equipment, and maintenance<br />
contracts, and HEREBY AUTHORIZES Rupert H. Lacy as sub-grantee to sign acceptance<br />
thereof, and HEREBY REQUESTS the <strong>County</strong> Administrator to set up a new account number<br />
for said grant. The letter follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
HALEY R. BARBOUR<br />
GOVERNOR<br />
STATE Of MISSISSIPPI<br />
DePARTMENT Of PUBLIC SAFETY<br />
OFFIGE Of HOMELAND SECURITY<br />
STEPHEN H. SIMPSON<br />
COMMISSIONER<br />
STATE HOMELAND SECURITY GRANT PROGRAM AWARD<br />
DATE OF AWARD:<br />
July 1, 2009<br />
GRANT NO: S8HS024T<br />
SUB-GRANTEE:<br />
PROGRAM NAME:<br />
GRANT PERIOD:<br />
AWARD AMOUNT:<br />
HARRISON COUNTY (TASK FORCE FUNDS)<br />
Fiscal Year 08 ODP Homeland Security Grant Program<br />
07/01/2009 to 07/3112010<br />
$316,668.00<br />
Under the State Homeland Security Grant Program, the Department of Public Safety hereby awards to the aforementioned<br />
sub-grantee, a grant in the amount shown above for the purchase of equipment, for planning, training, exercise management<br />
and administrative costs. The allowable expenditures for these monies are described in detail in the Department of<br />
Homeland Security GUidelines, which can be accessed via Department of Homeland Security website at www.dhs.gov.<br />
These funds are to be used by your jurisdiction to enhance existing capabilities in order to develop the initial capacity within<br />
the state of Mississippi to respond to acts of domestic and international terrorism, the use of weapons of mass destruction<br />
and biochemical agents.<br />
The projects and objectives outcome to be accomplished during the performance period of this grant will be in the form of<br />
equipment, selected from the approved equipment list, planning, training, exercise, management and administrative cost. All<br />
must be in compliance with the State Homeland Security Grant Program Guidance.<br />
The sub·grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and requirements set<br />
forth in the DOJ Financial Guide and the Standard Assurances as they relate to the application, acceptance, and use of<br />
federal funds. The grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and<br />
requirements set forth in Local, State and Federal purchasing laws and in stipulations set forth in attached grant recipient<br />
agreement.<br />
This award document is your authorization to expend jurisdiction funds. Expenditures incurred prior to the<br />
execution of this grant award period are not allowable. Reimbursements and advances will only be provided once a<br />
month. A signed copy of said agreement must be returned to DPS prior to release of payment. Ifyour jurisdiction<br />
has not expended funds prior to the end of the grant period, this office will redistribute these funds accordingly.<br />
Acceptance for the Sub~Grantee:<br />
Sub-Grantee<br />
Rupert H.<br />
Lacy<br />
08-03-09<br />
POST OFFICE Box 958 'JACKSON, MISSISSIPPI 39205,0958 .TELEPHONE 601-346-1499 '" FAX 601-346-1521 .www.homclaodsccuritpnsyov
GRANT RECIPIENT AGREEMENT<br />
1. The designated representative certifies that he/she has legal authority to apply for<br />
assistance.<br />
2. The Applicant shall provide all necessary financial and managerial resources to meet the<br />
terms and conditions ofreceiving Federal and State assistance.<br />
3. The Applicant shall use awarded funds solely for the purpose for which these funds are<br />
provided and as approved by the DPS Authorized Representative.<br />
4. The Applicant is aware ofand shall comply with cost-sharing requirements.<br />
5. The Applicant shall establish and maintain a proper accounting system to record<br />
expenditures ofawarded funds in accordance with generally accepted accounting<br />
standards and OMB Circulars A-87 and A-I33 as applicable and/or as directed by the<br />
DPS Authorized Representative.<br />
6. The Applicant shall comply with the Single Audit Act of 1984 and will provide copies of<br />
audit reports when issued, 44CFR Part 14.<br />
7. The Applicant shall give State and Federal agencies designated by the DPS Authorized<br />
Representative access to and the right to examine all records and documents related to<br />
use of award funds.<br />
8. The Applicant shall return to the State, within thirty (30) days ofsuch request by the DPS<br />
Authorized Representative, any advance funds which are not supported by audit or other<br />
Federal or State review ofdocumentation by the Applicant.<br />
9. The Applicant shall comply with all applicable provisions ofFederal and State laws and<br />
regulations in regard to procurement of goods and services.<br />
10. The Applicant shall comply with regulations implementing the Drug-Free Workplace Act of<br />
1988, 44CFR Part 17, SubpartF.<br />
11. The Applicant shall comply with all Federal and State statutes and regulations relating to<br />
non-discrimination.<br />
12. The Applicant shall comply with provisions ofthe Hatch Act limiting political activities of<br />
public employees and 44CFR Part 18, New Restrictions on Lobbying.<br />
13. The Applicant shall comply, as applicable, with provisions ofthe Davis-Bacon Act relating<br />
to labor standards.<br />
14. The Applicant shall not enter into any contracts or purchase merchandise from any party<br />
or vendor whjch is disbarred or suspended from participating in Federal<br />
assistance programs.<br />
Grant Recipient Representative<br />
Rupert H. Lacy<br />
08 03 09<br />
Date
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 34<br />
ORDER ACKNOWLEDGING RECEIPT OF AWARD<br />
LETTER FROM MISSISSIPPI OFFICE OF HOMELAND<br />
SECURITY GRANT # S8HS024T IN THE AMOUNT OF<br />
$316,668.00 FOR TACK FORCE FOR EXERCISES,<br />
OVERTIMEIBACKFILL, OFFICE SUPPLIES AND<br />
MEETING EXPENSES OVERTIME, AND AUTHORIZING<br />
RUPERT H. LACY AS SUB-GRANTEE TO SIGN<br />
ACCEPTANCE THEREOF, AND REQUESTING THE<br />
COUNTY ADMINISTRATOR TO SET UP A NEW<br />
ACCOUNT NUMBER FOR ABOVE GRANT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofaward letter from<br />
Mississippi Office ofHomeland Security Grant # S8HS024T in the amount of$316,668.00 for<br />
Tack Force for exercises, overtime/backfill, office supplies and meeting expenses overtime, and<br />
HEREBY AUTHORIZES Rupert H. Lacy as sub-grantee to sign acceptance thereof, and<br />
HEREBY REQUESTS the <strong>County</strong> Administrator to set up a new account number for above<br />
grant. The letter follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN JJJ voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONJ'JIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THfS 3rd day ofAugust 2009.
HALEY R. BARBOUR<br />
GOVERNOR<br />
STATE OF MISSISSIPPJ<br />
OEPARTMENT OF PUBLIC SAFETY<br />
OFFICE OF HOMELAND SECURITY<br />
STEPHEN B. SIMPSON<br />
COMMISSIONER<br />
STATE HOMELAND SECURITY GRANT PROGRAM AWARD<br />
DATE OF AWARD: July 1,2009 GRANT NO: A8HS024T<br />
SUB-GRANTEE:<br />
PROGRAM NAME:<br />
GRANT PERIOD:<br />
AWARD AMOUNT:<br />
HARRISON COUNTY (REGIONAL RESPONSE FUNDS)<br />
Fiscal Year 08 ODP Homeland Security Grant Program<br />
07/0112009 to 07/3112010<br />
$7,210.00<br />
Under the State Homeland Security Grant Program, the Department of Public Safety hereby awards to the aforementioned<br />
.sub-grantee, a grant in the amount shown above for the purchase ofequipment, for planning, training, exercise management<br />
and administrative costs. The allowable expenditures for these monies are described in detail in the Department of<br />
Homeland Security Guidelines, which can be accessed via Department of Homeland Security website at www.dhs.gov.<br />
These funds are to be used by your jurisdiction to enhance existing capabilities in order to develop the initial capacity within<br />
the state of Mississippi to respond to acts of domestic and international terrorism, the use of weapons of mass destruction<br />
and biochemical agents.<br />
The projects and objectives outcome to be accomplished during the performance period of this grant will be in the fonn of<br />
equipment, selected from the approved equipment list, planning, training, exercise, management and administrative cost. All<br />
must be in compliance with the State Homeland Security Grant Program Guidance.<br />
The sub-grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and requirements set<br />
forth in the 001 Financial Guide and the Standard Assurances as they relate to the application, acceptance, and use of<br />
federal funds. The grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and<br />
requirements set forth in Local, State and Federal purchasing laws and in stipulations set forth in attached grant recipient<br />
agreement.<br />
This award document is your authorization to expend jurisdiction funds. Expenditures incurred prior to the<br />
execution of this grant award period are not allowable. Reimbursements and advances will only be provided once a<br />
month. A signed copy of said agreement must be returned to DPS prior to release of payment. Ifyour jurisdiction<br />
has not expend~dfunds prior to the end ofthe grant period, this office will redistribute these funds accordingly.<br />
Acceptance for the Sub~Grantee:<br />
Sub-Grantee Ru per t H.<br />
08-03-09<br />
Date<br />
Lacy<br />
EXHIBIT<br />
POST OFFICE Box 958 ·JACKSON. MISSISSIPPI 39205-0958 .TELEPHONE 601-346-1499 . FAX 601-346-1521 .www.homciandsccurjr)'.!TIs-!:'o\,
GRANT RECIPIENT AGREEMENT<br />
1. The designated representative certifies that he/she has legal authority to apply for<br />
assistance.<br />
2. The Applicant shall provide all necessary financial and managerial resources to meet the<br />
terms and conditions ofreceiving Federal and State assistance.<br />
3. The Applicant shall use awarded funds solely for the purpose for which these funds are<br />
provided and as approved by the DPS Authorized Representative.<br />
4. The Applicant is aware ofand shall comply with cost-sharing requirements.<br />
5. The Applicant shall establish and maintain a proper accounting system to record<br />
expenditures ofawarded funds in accordance with generally accepted accounting<br />
standards and OMB Circulars A-87 and A-I33 as applicable and/or as directed by the<br />
DPS Authorized Representative.<br />
6. The Applicant shall comply with the Single Audit Act of 1984 and will provide copies of<br />
audit reports when issued, 44CFR Part 14.<br />
7. The Applicant shall give State and Federal agencies designated by the DPS Authorized<br />
Representative access to and the right to examine all records and documents related to<br />
use ofaward funds.<br />
8. The Applicant shall return to the State, within thirty (30) days ofsuch request by the DPS<br />
Authorized Representative, any advance funds which are not supported by audit Or other<br />
Federal or State review ofdocumentation by the Applicant.<br />
9. The Applicant shall comply with all applicable provisions ofFederal and State laws and<br />
regulations in regard to procurement ofgoods and services.<br />
10. The Applicant shall comply with regulations implementing the Drug-Free Workplace Act of<br />
1988, 44CFR Part 17, Subpart F.<br />
11. The Applicant shall comply with all Federal and State statutes and regulations relating to<br />
non-discrimination.<br />
12. The Applicant shall comply with provisions ofthe Hatch Act limiting political activities of<br />
public employees and 44CFR Part 18, New Restrictions on Lobbying.<br />
13. The Applicant shall comply, as applicable, with provisions ofthe Davis-Bacon Act relating<br />
to labor standards.<br />
14. The Applicant shall not enter into any contracts or purchase merchandise from any party<br />
or vendor which is disbarred or suspended from participating in Federal<br />
assistance programs.<br />
Grant Recipient Representative<br />
Rupert H. Lacy<br />
08-03-09<br />
Date
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR ROCKCO OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 35<br />
ORDER APPROVING PAYMENT TO SPEC RESCUE<br />
INTERNATIONAL FOR TRAINING FOR<br />
SWIFTWATER/FLOOD SOUTH MISSISSIPPI TASK<br />
FORCE IN THE AMOUNT OF $15,805.00, PAYABLE FROM<br />
HS GRANT #08HS024T, LINE ITEM #030-278-475<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment to Spec Rescue International<br />
for training for Swiftwater/Flood South Mississippi Task Force in the amount of $15,805.00,<br />
payable from HS Grant #08HS024T, line item #030-278-475,<br />
Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER-voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 36<br />
ORDER APPROVING CONTRACT WITH ROYAL<br />
RESTROOMS FOR EMERGENCY RESERVE UNITS FOR<br />
USE BY HARRISON COUNTY DURING THE 2009<br />
HURRICANE SEASON ENDING NOVEMBER 30,2009, AS<br />
PER BIDS AWARDED JUNE 30, 2008, ITEM # 59, AND<br />
AUTHORIZING THE BOARD PRESIDENT TO EXECUTE<br />
SAME AS PER ORDER OF AUGUST 29, 2008, ITEM # 5,<br />
AND APPROVING ISSUANCE OF THE DEPOSIT IN THE<br />
AMOUNT OF $7,400.00<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE contract with Royal Restrooms for<br />
emergency reserve units for use by <strong>Harrison</strong> <strong>County</strong> during the 2009 hurricane season ending<br />
November 30, 2009, as per bids awarded June 30,2008, Item # 59, and HEREBY<br />
AUTHORIZES the Board President to execute same as per order ofAugust 29,2008, Item # 5,<br />
and HEREBY APPROVES issuance ofthe deposit in the amount of $7,400.00. The contract<br />
follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
. present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
RENTAL AGREEMENT<br />
Roy:d Resfrooms, LLC<br />
THIS AGREEMENT made and entered into tliis day of .20_--, by and bctw~ Royal Restrooms.<br />
lJ&... hereinafter reforr~.d to as "Suppliers." whose addres;s i~ P,O. Box 13(j()5. Sa....annah Gi\ 314 J6 and <strong>Harrison</strong> Cgum" 80S horcinafter referred 10<br />
lIS "CljSTOMER.'·<br />
wrrNESSP,TH<br />
L<br />
P!tOPERTY: Suppliers agree 10 rent 10 Customer the d.::s
tJni~(:;) or {ii} is caused by Customer Of any OfC'llst(iUl~I:'S :;emints. guests, agents, or in ....itees, whether resulting frorn negligence. Jack ofcare,<br />
abuse or ordinary uSe. AllY damage tor which Customer is liable .;onstitutes a breach ofthis Agreement for which un action iur the recovery<br />
tht:Teof may be had, abl'lYl: and beyond the security deposit Onc~ the Unil{s) is(are) left at the evenl it is tbe full responsibilJiy of the<br />
, Customer. Any damag~ is the responsibi Iity ofthe Customer, (I.lsiomer is responsible for keeping the Units safe from nIl
Jul 14 2009 10~48AM HP LASERJET FAX 912-964-1228 page 7<br />
Rental Agreement<br />
Royal Restroom", LLC<br />
Attachment "Air - The Units<br />
ID Unit Type Quality<br />
227 8 SHA Type Wedding<br />
233 lOA Type Wedding<br />
274 3SHA Type Wedding<br />
Total Amount:<br />
Sales Tax:<br />
BUlinl Amount:<br />
7,400.00<br />
.00<br />
7,400.00<br />
Tuc:sday, July 14.2009<br />
Page 1 of I
Exhibit "A"<br />
Pricing Schedule<br />
Unit Cost:<br />
Within 48 Hours<br />
MaxQTY / Cost per Cost per uniU Cost per Overall number of<br />
Type: Supplv uniU 1 day 7 days uniU month Units Available<br />
Restroom Trailers:<br />
12 Foot Full-Service Restroom $1,500.00 $1,500.00 $3,200.00 30<br />
Trailer<br />
18 Foot Full-Service Restroom $1,800.00 $1,800.00 $3,900.00 45<br />
Trailer<br />
24 Foot Full Service Restroom $2,500.00 $2,500.00 $5,900.00 25<br />
Trailer<br />
Shower Trailers:<br />
12 Foot Full~Service $1,800.00 $1,800.00 $3,600.00 4<br />
Restroom/Shower Trailer Combo,<br />
2 Private Stalls<br />
18 Foot Full-Service $2,400.00 $2,400.00 $4,800.00 6<br />
Restroom/Shower Trailer Combo,<br />
3 Private Stalls<br />
30 Foot Gang Stall Shower $2,000.00 $2,000.00 $5,000.00 7<br />
Trailer<br />
32 Foot Private Stall Shower $2,500.00 $2,500.00 $6,500.00 18<br />
Trailer, 8 showers/4 sinks<br />
We can provide between 20 and 28 restroom or shower trailers within the 48 hour time period<br />
based upon availability.<br />
Delivery is based on the location oftrailers. Delivery is currentl otly $2.00 per mile one way for mobililzation.<br />
Demobilization is $2.00 a mile one way returning to the home office of the office owner.<br />
Onsite personnel is $500.00 per day. This may vary if an office is located in the market affected.<br />
Disposal of black or grey water is subject to subcontractor cost.<br />
Additional costs may consist of fresh water tank refills, propane, fuel or other necessary cost that may<br />
be incurred.
A 'W/jJM1dbk rr.IirotmJ.~.<br />
Exhibit "B"<br />
Pricing Schedule<br />
Unit Cost:<br />
Within 48 Hours<br />
MaxQTY / Cost per Cost per unit! Cost per Overall number of<br />
Type: Supply unit! 1 day 7 days unit! month Units Available<br />
Restroom Trailers:<br />
12 Foot Full-Service Restroom $1,500.00 . $1,500.00 $3,200.00 60<br />
Trailer<br />
18 Foot Full~Service Restroom $1,800.00 $1,800.00 $3,900.00 75<br />
Trailer<br />
24 Foot FuJI Service Restroom $2,500.00 $2,500.00 $5,900.00 26<br />
Trailer<br />
Shower Trailers:<br />
12 Foot Full-Service $1,800.00 $1,800.00 $3,600.00 10<br />
Restroom/Shower Trailer Combo,<br />
2 Private Stalls<br />
18 Foot Full-Service $2,400.00 $2,400.00 $4,800.00 18<br />
Restroom/Shower Trailer Combo.<br />
3 Private Stalls<br />
30 Foot Gang Stall Shower $2,000.00 $2,000.00 $5,000.00 7<br />
Trailer<br />
32 Foot Private Stall Shower $2,500.00 $2,500.00 $6,500.00 28<br />
Trailer, 8showers/4 sinks<br />
We can provide an number of restroom or shower trailers after a 72 hour period based on availability.
Exhibit"C"<br />
cJJ~M<br />
. . . --<br />
~ "PIpm4Ml~ t:Jtfn~<br />
Restroom Trailers<br />
Modify Date: 05-22-2008<br />
Unit<br />
Toilet<br />
Men's<br />
Women's<br />
Urinll Sncwer Toilet Shower<br />
ToIlet<br />
ADA<br />
Shower<br />
Fresh Water" I Waste'<br />
Lenoth<br />
WJdth· I HeIght I Weioht" .------POwer" I HolWater" Qntion.1 Enui""'ent<br />
Unisex·<br />
Tv.o-SlaU<br />
Three-Stall<br />
ADA Plus Two-Stall<br />
Ten-Stall<br />
P~~num Two-Sta~<br />
Platinum Thr
Exhibit "D"<br />
Bdders Signature Page<br />
Note: it is the proposer's responsibility to provide adequate information in their RFP<br />
package to enable <strong>Harrison</strong> <strong>County</strong> to ensure that the RFP meets the required criteria. It<br />
is required that the complete descriptive technical literature on the item being proposed,<br />
be submitted with the proposal.<br />
Such literature shall be in sufficient detail to indicate conformance with the specifications<br />
ofthe make(s) and model(s) specified in the proposal. Items listed in the package shall<br />
be in the same order as the specifications. Failure to do so can result in rejection ofthe<br />
proposal as a whole.<br />
EMPLOYEES NOT TO BENEFIT<br />
I (we) certify that ifthe contract is awarded to our firm, partnership, or corporation, that<br />
no employee of<strong>Harrison</strong> <strong>County</strong>, or member ofhislher families, spouse, parents, or<br />
children has received or been promised, directly or indirectly, any financial benefit, by<br />
way offee, commission, finder's fee, political contribution, or any similar form of<br />
remuneration on account ofthe act ofawarding andJor executing this contract.<br />
COLLUSION<br />
I certify that the offer is made without prior understanding, agreement, or connection<br />
with any corporation, firm, or persons submitting an offer for the same services,<br />
materials, supplies, or equipment and be in all respects fair and without collusion or<br />
fraud. I understand collusive bidding/proposals is a violation of State and Federal law<br />
and can result in fmes, prison sentences, and civil damage awards.<br />
I hereby certify that the responses to the above representations, certifications, and other<br />
statements are accurate and complete. I agree to abide by all conditions ofthe RFP and<br />
certify that I am authorized to sign for my company.<br />
Signature<br />
Date<br />
June 2,2008<br />
David E. Sauers Jr.<br />
Name (printed)<br />
Title<br />
President
May 30,2008<br />
City of Gulfport:<br />
This letter is written to confirm that Royal Restrooms LLC, Royal Restrooms<br />
Management Corporation, Royal Restrooms Management LLC, David E.<br />
Sauers, Jr. and Robert Glisson are clients in good standing with Sea Island<br />
Bank.<br />
Sea Island Bank has enjoyed the relationship with Mr. Sauers and Mr. Glisson<br />
since their company (and Affiliates) opened in 2004. The bank has had several<br />
loan and deposit accounts. All loans and deposit accounts have been handled<br />
as agreed and in good standing. Sea Island Bank looks forward to many years of<br />
continued service to Royal Restrooms, Mr. Sauers, and Mr. Glisson. We are very<br />
proud to be their bank of choice.<br />
I can be reached at 912.235.3704 if you have any questions.<br />
Sincerely,<br />
Thomas E. Butler<br />
Vice~President<br />
Commercial Relationship Officer
A regalportable restroom experience...<br />
Exhibit "F"<br />
RFP:Emergency Stand-By Service Contract for Portable Restrooms and Showers for<br />
Operations Center Personnel<br />
Submitting Company:<br />
EIN:<br />
DUNS:<br />
TPIN/CCR:<br />
CAGEINCAGE:<br />
GSA:<br />
Mailing:<br />
Physical:<br />
Main Contact:<br />
Office:<br />
Fax:<br />
Cellular:<br />
Email:<br />
Secondary:<br />
Cellular:<br />
Email:<br />
Cellular:<br />
Email:<br />
Office Manager:<br />
Cellular:<br />
Email:<br />
Royal Restrooms, LLC<br />
90~0225649<br />
169578346<br />
39863665<br />
49C31<br />
Pending<br />
P.O. Box 13605<br />
Savannah, GA 31416<br />
2403 West HWY 80<br />
Garden City, GA 31408<br />
David E. Sauers, Ir.<br />
800.969.7434 I 912.234.6800 I 912.964.1220<br />
912.964.1228<br />
912.655.1996<br />
david@royalrestrooms.com I info@royalrestrooms.com<br />
Robert R. Glisson<br />
912.663.1836<br />
robert@royalrestrooms.com<br />
Tom C. Turner<br />
912.844.0516<br />
tturner@royalrestrooms.com<br />
Marla Szczepaniec<br />
912.655.8770<br />
marla@royalrestrooms.com<br />
P.O. Box 13605. Savannah, Georgia 31416. Phone 912-234-6800<br />
Fax: 912-964.1228. www.royalrestrooms.com
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III moved adoption ofthe following:<br />
August 3, 2009, Item # 37<br />
ORDER ACCEPTING DONATION OF SIX JUNKED CARS<br />
FROM THE HANCOCK COUNTY VO-TECH CENTER TO<br />
BE USED FOR TRAINING PURPOSES (EXTRICATION<br />
JAWS OF LIFE) BY THE HARRISON COUNTY FIRE<br />
SERVICES, AS APPEAR ON ATTACHED LIST<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACCEPT donation ofsix junked cars from the<br />
Hancock <strong>County</strong> Vo-Tech Center to be used for training purposes (extrication - jaws oflife) by<br />
the <strong>Harrison</strong> <strong>County</strong> Fire Services, as appear on attached list, which list follows this Order as<br />
Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
nBO fi'temnis Airpor-t DriV~<br />
Kiltl. fV f;;' 39556<br />
Office (228) lf67-J56B<br />
Fa)(: (22m '166-/f9cp,<br />
WCK Saucier, Ph.D·<br />
VoCadohal DireCtOr<br />
rsaucler@t1anCOck.t
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 38<br />
ORDER RESCINDING ORDER OF JULY 13, 2009, ITEM #<br />
24, APPROVING ADVERTISEMENT FOR REPLACEMENT<br />
SERVER SOLUTION FOR THE IMAGING RECORDS<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY RESCIND order ofJuly 13, 2009, Item # 24,<br />
approving advertisement for replacement server solution for the Imaging Records.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR MARTIN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 39<br />
ORDER ACCEPTING THE LOW QUOTE OF METRIX<br />
SYSTEM IN THE AMOUNT OF $27,736.84 FOR<br />
PURCHASE OF SERVERS FOR COUNTY-WIDE IMAGING<br />
RECORDS, PAYABLE FROM 001-110-922, AS<br />
RECOMMENDED BY LISA VAUGHAN, IT/GIS<br />
DIRECTOR<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACCEPT the low quote ofMetrix System in the<br />
amount of$27,736.84 for purchase ofservers for county-wide imaging records, payable from<br />
001-110-922, as recommended by Lisa Vaughan, IT/GIS Director, which quotes follow this<br />
Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Sales Quotation<br />
M..mSoLttims, LLC<br />
1.10 E. CapidS",< A.hms<br />
<strong>Harrison</strong> <strong>County</strong><br />
PonN-'- D P.n Ez1md
14257 Dedeaux Rd.<br />
Suite A<br />
Gulfport, MS 39503<br />
Estimate<br />
Date Estimate #<br />
.. ysrllms • networks· web<br />
7/2712009 I 13315<br />
Name 1Address<br />
<strong>Harrison</strong> <strong>County</strong><br />
Project<br />
Item<br />
Qty<br />
Description<br />
Cost<br />
Total<br />
Server<br />
1 HP Proliant DL 380 G5 Server<br />
- Quad Core Intel Xeon X5450 Processor<br />
- HP 16GB Fully Buffered DIMM PC2-5300 4X4GB Memory<br />
- SlimLine DVD-ROM Drive (8x124x)<br />
- HP Smart Array P400-512 Controller Low Profile<br />
• RAID 1 drive set<br />
- HP 72GB Hot Plug 2.5 SAS 10,000 RPM Hard Drive<br />
- HP 100o-W Hot-Plug Power Supply<br />
- HP 1000-W Redundant Hot-Plug Power Supply<br />
• HP Redundant Hot-Plug Fans<br />
- Embedded NC373i Multifunction Gigabit Network Adapter<br />
- HP NC364T PCI Express Quad Port Gigabit Server Adapter<br />
- Low Profile<br />
- Integrated Lights out 2<br />
- HP 1.83m Power Cord<br />
- HP Standard Limited Warranty - 3 Years parts and on-site<br />
labor, Next Business Day<br />
- HP Care Pack, 3 Years, 4 Hours, 13x5, Hardware, ProLiant<br />
DL380<br />
29,592.88<br />
29,592.88<br />
Subtotal<br />
$29.592.88<br />
Sales Tax (7.0%)<br />
Total<br />
$0.00<br />
$29,592.88<br />
Phone #<br />
228-392-7133<br />
Fax #<br />
228-392-7601<br />
WebSite<br />
www.agjsystems.com<br />
All prices subject to change.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR MARTIN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 40<br />
ORDER ACCEPTING THE LOW QUOTE OF AGJ IN THE<br />
AMOUNT OF $28,972.03 FOR VIRTUALIZATION<br />
SOFTWARE, PAYABLE FROM 001-110-681, AS<br />
RECOMMENDED BY LISA VAUGHAN, IT/GIS<br />
DIRECTOR<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACCEPT the low quote ofAG] in the amount of<br />
$28,972.03 tor virtualization software, payable from 001-110-681, as recommended by Lisa<br />
Vaughan, IT/GIS Director, which quotes follow this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
(agj<br />
sys!ems,· networks" web<br />
14257 Dedeaux Rd.<br />
Suite A<br />
Gulfport, MS 39503<br />
Estimate<br />
Date Estimate #<br />
7/27/2009 I 13315<br />
Name 1Address<br />
<strong>Harrison</strong> <strong>County</strong><br />
Project<br />
Item Qty Description Cost Total<br />
Server<br />
1 HP ProLiant DL 380 G5 Server<br />
~ Quad Core Intel Xeon X5450 Processor<br />
- HP 16GB Fully Buffered DIMM PC2·5300 4X4GB Memory<br />
~ SlimLine DVD~ROM Drive (8x124x)<br />
~ HP Smart Array P400~512 Controller Low Profile<br />
~ RAID 1 drive set<br />
~ HP 72GB Hot Plug 2.5 SAS 10,000 RPM Hard Drive<br />
~ HP 1OOO~W Hot~Plug Power Supply<br />
~ HP 1000-W Redundant Hot-Plug Power Supply<br />
~ HP Redundant Hot~Plug Fans<br />
~ Embedded NC373i Multifunction Gigabit Network Adapter<br />
~ HP NC364T PCI Express Quad Port Gigabit Server Adapter<br />
~ Low Profile<br />
~ Integrated Lights out 2<br />
~ HP 1.83m Power Cord<br />
~ HP Standard Limited Warranty ~ 3 Years parts and on~site<br />
labor, Next Business Day<br />
~ HP Care Pack, 3 Years, 4 Hours, 13x5, Hardware, ProLiant<br />
DL380<br />
29,592.88 29,592.88<br />
Subtotal $29,592.88<br />
Sales Tax (7.0%) $0.00<br />
Total $29,592.88<br />
Phone # Fax # Web Site<br />
228~392~7133 228~392~7601 www.agjsystems.com<br />
All prices subject to change.<br />
IEX~'B'~
Sales Quotation<br />
Mtt
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe fo 11owing:<br />
ORDER APPROVING THE LOW QUOTE OF METRIX<br />
SOLUTIONS IN THE AMOUNT OF $46,579.51 FOR<br />
REMAINING DATA CENTER PROTECTION<br />
COMPONENTS, PAYABLE FROM 001-152-920, AS<br />
RECOMMENDED BY LISA VAUGHAN, IT/GIS<br />
DIRECTOR<br />
August 3, 2009, Item # 41<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the low quote ofMetrix Solutions in<br />
the amount of$46,579.51 for remaining data center protection components, payable from<br />
001-152-920, as recommended by Lisa Vaughan, IT/GIS Director, which quotes follow this<br />
Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote trom the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Sales Quotation<br />
Metri>: SoIutiom. u.c<br />
210 F. c.pitolSI=t<br />
Suite 1950A<br />
Jadson. MS 39201<br />
601.352.2120<br />
7/30/2009<br />
Ql996<br />
<strong>Harrison</strong> <strong>County</strong><br />
PutNuwbct Price Enmdcd Total<br />
ACRD100 InRow RD, 300mm, Air Cooled, 20B-230V, 60Hz 3 $ 8,728.50 $ 26,185.50<br />
AP9326 APC Leak Sensor Extension Cable· 20 It (6.1 m) 3 $ 173.51 $ 520.54<br />
ACCD75214 Condenser 1 Fan, Single Circuit, 2.4MBH/l F TD, 230V/1/60 3 $ 1,936.14 $ 5,808.42<br />
ACAC75009 Flooded Receiver 171b, R410A, 6" Diameter, 18" Length 3 $ 1,110.90 $ 3,332.70<br />
Cable Containment Brackets with PDU Mounting Capability for<br />
AR771 0 NetShelter SX 6 $ 73.00 $ 438.01<br />
AR8136BLK APC 1U 19" Black Modular Toolless Blanking Panel - Oty 10 12 $ 35.97 $ 431.66<br />
WSTRTUP7X24·AX·15 Start-up Service 7x24 For In Row ACRD Half Rack 10kw 3 $ 1,216.70 $ 3,650.10<br />
Scheduled Air Assembly Service for In Row ACRD Half Rack<br />
WASSEM·AX-15 10kw 3 $ 650.67 $ 1,952.01<br />
WSITECOORD Site Coordination Service 1 $ 2,660.87 $ 2,660.87<br />
ACAC10022 Isolation Valve Assemblies, 1/2" ODF 3 $ 69.83 $ 209.48<br />
AP7532 Rack PDU, Basic, Zero U, 30A, 120V, (24) 5-20 6 $ 231.70 $ 1,390.21<br />
Cost $ 46.579.51<br />
Shipping" $<br />
Sales Tax<br />
Total Cost $ 46,579.51<br />
Contact:<br />
Ship to:<br />
" Freight Estimate not included in proposal. To request freight estimate, please provide shipping address, indicate whether litigate<br />
service and/or inside delivery are requested. If inside delivery requested, please indicate which floor items will need to be delivered<br />
to.<br />
This quote is valid for 30 days. Prioing is subject to change at any time. Mrtrix will notify the customer to receive approval before processing an order in the<br />
event of a price change. Ifyou wish to ordrt the items in the quote you may fax a PO form Or a signed copy ofthe quote to 601-352-2191.<br />
Once order has been submitted and processed by Metrix, a restocking fee may apply if customer decides to caned the order or return itenlS from the order.<br />
Please nOte [hat this doauuent is a sales quotation :md nor an im·oicc. An invoice will be sent upon ddivery of irem.." and/Of services ordered.<br />
* This is not an invoice. *
July 29, 2009<br />
<strong>Harrison</strong> <strong>County</strong> IT Departmnet<br />
Attn: Lisa Vaughan, IT<br />
Project Manager<br />
1801 2:[d Street<br />
Gulfport, MS 39501<br />
RE: <strong>Harrison</strong> <strong>County</strong> Data Center<br />
We are pleased to offer the following proposal for the referenced project:<br />
Qty Item Description<br />
Item<br />
Price<br />
Price<br />
3 AP9326<br />
3 ACCDZ5214<br />
3 ACAC75009<br />
12 AR8136BLK<br />
Area name: Area 1<br />
InfraStruXure Designer<br />
Equipment<br />
InRow RD',ii~QQtl1m, Air Cooled; 208-230V, 60Hz<br />
APC Leak Sensor Extension Cable - 20 ft (6.1 m)<br />
1 Fan,;qirigle Circuit, 2.4MElI-l/JI"TD, 230V/1/60<br />
Flooded Receiver 17lb, R410A, 6" Diameter, 18" Length<br />
Cable Containment Brackets withPDU Mounting Capability for NetSheller SX<br />
1U 19" Black Modular Toolless Airflow Management Blanking Panel - Qly 10<br />
12,000.00 36,000.pO<br />
239.99 719.97<br />
2,675.00 8,025.00<br />
1,525.00 4,575.00<br />
89:99 539.94<br />
44.99 539.88<br />
3<br />
3<br />
3 ACAC10022<br />
6 AP7532<br />
Service<br />
q!~~fWService7')(g4For In Row ACRDHalf Rack 10kw<br />
Scheduled Air Assembly Service for In Row ACRD Half Rack 10kw<br />
Site Coord'<br />
Area name: Area 2<br />
Additional Parts and Accessories<br />
Equipment<br />
IsolationNalve Assemblies, 1/2" ODF<br />
Rack PDU, Basic, Zero U, 30A, 120V, (24) 5-20<br />
899.00 2,697.00<br />
,650.003,650.00<br />
11,37iQ(li<br />
6..··i.1 ..... ·.···~<br />
."'!~<br />
99.99 299.97<br />
309.99 1,859.94<br />
ISX588678-LT <strong>Harrison</strong> <strong>County</strong> MS<br />
12182008<br />
Total Solution Price: 63,931.70<br />
(Any
Terms and Conditions:<br />
Nothing contained in this Quote will be deemed to grant either directly or by implication, estoppel, or otherwise, any intellectual property<br />
rights, patents, copyrights, trademarks or any ownership rights whatsoever in the Program, Solution 10 or configuration herein. All such<br />
rights in the Program, Solution number and configuration remain with APC.<br />
Any quotes, including but not limited to any quote for price, availability, or shipping dates, are estimates only and do not include any applicable taxes,<br />
duties or other similar fees. You acknowledge and agree that your use of the Program in no way binds APC to any given price, product or service<br />
availability or any other terms of sale not expressly accepted and approved by APC. All prices are valid for 90 days from the date of approval of the<br />
quote, provided that the price may be revised if the reason for a change in price is due to a change or inaccuracies in the data provided to APC for the<br />
configuration (a misconfiguration.) APC reserves the right to reject any or all parts of the quote after 90 days from the date of approval. The terms and<br />
conditions below represent the terms and conditions under which American Power Conversion, or any of its affiliates that you may be doing business<br />
with (hereinafter either collectively or individually referred to as "APC"), shall sell any and all APC products ("Products"), non-APC, third party equipment<br />
("Equipment"), and services (including installation) included on this quote. Unless a master purchase agreement or similar contract has been executed<br />
by you with APC, in which case such contract or agreement shall govern any sale of any products or services by APC, but only to the extent the terms of<br />
that agreement do not conflict with the terms below, APC's sale of any and all products and services and any and all bona fide purchase orders<br />
submitted to APC or a trading partner of APC are expressly conditioned upon and subject to the follOWing terms and conditions. Any and all conflicting<br />
terms, including those on any existing agreement between the parties or on any purchase order, shall be considered null and void and APC expressly<br />
rejects and disclaims any and all such supplied terms, conditions representations, warranties, guarantees or such other obligations.<br />
Unless a Site Delivery Form is prOVided by you and accepted by APC, All shipments from APC will be made EXW (Ex Works) as per Incoterms 2000,<br />
from APC's shipping docks to such destinations as you may state in a Purchase Order. All payments to APC for anything whatsoever are due net 30<br />
days.<br />
APC shall not be liable for any, differing, SUbsurface, latent or concealed conditions encountered in the performance of any services or provision of any<br />
products. The existence of such differing, latent or concealed conditions shall constitute a "Change." "Change" means any alteration to a Purchaser<br />
Order or any extra work, or any delay, or other circumstance which adversely impacts the cost, delivery schedule or results in an adjustment to any of the<br />
cost, delivery schedule, and/or any other affected provision of a Purchase Order. Should any Change cause an increase or decrease in the cost of or<br />
time required for performance or otherwise affect any provision of a Purchase Order, a product solution, product, services, or project, an equitable<br />
adjustment will be made to any of the cost, on a Purchase Order as affected. Some Purchase Orders for APC products services and product<br />
solutions are not cancelable. Please check with your APC representative prior to placing any Purchase Order.<br />
APC warrants that APC hardware products will be free from defects in workmanship and materials under normal use for the length of time outlined in the<br />
hardware Product manual for the relevant hardware Product. The length of a warranty on a given product may differ depending on the country that you<br />
are located in. Conditions to any warranties are contained in the applicable product manual. APC HEREBY DISCLAIMS ALL EXPRESS OR IMPLIED<br />
WARRANTIES, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OR CONDITIONS OF<br />
MERCHANTABILITY, TITLE, NONINFRINGEMENT AND FITNESS FOR A PARTICULAR PURPOSE. THE APPLICABLE WARRANTIES FOR ANY<br />
PRODUCTS ARE STATED ON THE LIMITED WARRANTY CARD OR PRODUCT MANUAL ACCOMPANYING EACH PRODUCT. APC NEITHER<br />
ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE,<br />
INSTALLATION, MAINTENANCE OR USE OF ITS PRODUCTS.<br />
IN NO EVENT, WHETHER BASED IN CONTRACT OR TORT (INCLUDING NEGLIGENCE) OR OTHER LEGAL THEORY SHALL APC, ITS<br />
OFFICERS, DIRECTORS, AFFILIATES OR EMPLOYEES BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL OR PUNITIVE<br />
DAMAGES OF ANY KIND, OR FOR LOSS OF REVENUE OR PROFITS, LOSS OF BUSINESS, LOSS OF INFORMATION OR DATA, OR OTHER<br />
FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE, INSTALLATION, USE, PERFORMANCE, FAILURE OR INTERRUPTION<br />
OF THE PRODUCTS PURCHASED. TO THE EXTENT PERMITTED BY APPLICABLE LAW, THE MAXIMUM LIABILITY OF APC FOR DAMAGES<br />
HEREUNDER SHALL NOT EXCEED THE AMOUNTS ACTUALLY PAID TO APC UNDER A PURCHASE ORDER.<br />
SOME COUNTRIES, TERRITORIES, LOCALITIES OR STATES, AS APPLICABLE, DO NOT ALLOW LIMITATIONS ON HOW LONG A WARRANTY<br />
LASTS, IMPLIED WARRANTIES, OR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO SUCH<br />
LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. IT IS APC'S INTENT TO MAKE SUCH LIMITATIONS AND EXCLUSIONS IN THESE<br />
TERMS AND CONDITIONS TO THE FULLEST EXTEND ALLOWED UNDER ANY APPLICABLE LAW<br />
THE RIGHTS AND OBLIGATIONS OF THE PARTIES SHALL NOT BE GOVERNED BY THE PROVISIONS OF THE 1980 UNITED NATIONS<br />
CONVENTION ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS.<br />
Any and all disputes, claims, controversy or causes of action arising from or related to these terms and conditions ('Dispute") which the parties are<br />
unable to resolve for any reason, shall be completely and finally settled by submission of any such Dispute to arbitration under the Commercial<br />
Arbitration Rules of the American Arbitration Association ("AAA") if in North America, or the Rules of the International Chamber of Commerce ("ICC")<br />
outside of North America, then in effect. All arbitration proceedings hereunder shall be conducted in English. The laws of the Commonwealth of<br />
Massachusetts, USA [or State of New York, USA] shall govern the validity, interpretation, construction, performance, and enforcement of this Purchase<br />
Order, provided that any provision of such law invalidating any provision of the terms of this Appendix A or modifying the intent of the Parties as<br />
expressed in the terms of this Agreement shall not apply.<br />
Thank you for the opportunity to provide this proposal. Please let us know if you have any questions.<br />
Sincerely,<br />
Lanny P. Toups<br />
Critical Power Solutions, Inc.<br />
Manufacturer's Representative for<br />
American Power Conversion
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR MARTIN OUT ON VOTE.)<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING THE RENEWAL OF THE<br />
MAINTENANCE CONTRACT WITH PREMISE, INC. IN<br />
THE AMOUNT OF $21,120.00 FOR A ONE YEAR TERM<br />
RICOH/lBM ON-SITE MAINTENANCE AGREEMENT<br />
FOR 20 PRINTERS, AS PER ATTACHED LIST, AS<br />
RECOMMENDED BY LISA VAUGHAN, IT/GIS<br />
DIRECTOR<br />
August 3, 2009, Item # 42<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the renewal ofthe maintenance contract<br />
with Premise, Inc. in the amount of$21,120.00 for a one year term Ricoh/IBM on-site<br />
maintenance agreement for 20 printers, as per attached list, as recommended by Lisa Vaughan,<br />
IT/GIS Director, which list follows this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
PREMISE inc.<br />
m X:r<br />
- OJ<br />
HARRISON COUNTY BOARD OF SUPERVISORS<br />
IBM PRINTER MAINTENANCE CONTRACT<br />
Quote date July 17,2009<br />
PRINTER MODEL SERIAL # 1YR. CHARGE DEPARTMENT<br />
4232-302 AH384 $ 478.20 Circuit<br />
4232-302 AH386 $ 478.20 Justice Court<br />
4232-302 AH387 $ 478.20 EnQineerinQ<br />
4232-302 AH392 $ 478.20 Code Office<br />
4232-302 AH484 $ 478.20 Justice Court<br />
4232-302 AH487 $ 478.20 IT<br />
4232-302 BF082 $ 478.20 Election Commission<br />
4232-302 BL446 $ 478.20 Justice Court<br />
6400-008 A1710 $ 1,374.84 BLX Tax Collector<br />
6400-008 A1715 $ 1,374.84 Chancery<br />
6400-008 A1009 $ 1,374.84 Tax Collector<br />
6408-CTO 20428 $ 1,865.00 Chancery<br />
6408-CTO 20431 $ 1,865.00 Tax Collector<br />
6408-CTO 20433 $ 1,865.00 Administrator<br />
6400-009 E3662 $ 1,374.84 Tax Collector<br />
6400-10 H1332 $ 1,422.66 Circuit<br />
6400-015 H0603 $ 1,936.74 Tax Assessor<br />
4232-302 AH385 $ 478.20 Youth Court<br />
6408-CTA 122872 $ 1,865.00 Tax Assessor<br />
--t<br />
6400-CTA 01E4737 $ 1,374.84 Justice Court<br />
$ 21,997.40<br />
**Special Package Price $ 21,120.00<br />
This quote is for a one year term Ricoh{IBM on-site maintenance agreement.<br />
Since the maintenance agreement has expired for the listed equipment, this IBM/Ricoh<br />
maintenance agreement is being proposed with the assumption that the covered<br />
equipment is operational. Within 90-days ofthe agreement start date, should it be<br />
determined that a listed item was not operational on the agreement start date, IBM/Ricoh<br />
reserves the right to bill the customer for the repair charges.<br />
".--
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR MARTIN OUT ON VOTE.)<br />
Supervisor CONNIE M. ROCKeO moved adoption ofthe following:<br />
August 3, 2009, Item # 43<br />
ORDER APPROVING THE PURCHASE OF TWO<br />
STEELHEAD 1050 WAN ACCELERATION DEVICES AND<br />
ONE YEAR GOLD SUPPORT FROM THE LOW QUOTE<br />
OF METRIX SOLUTIONS IN THE AMOUNT OF $32,407.50,<br />
PAYABLE FROM 001-152-920, AS RECOMMENDED BY<br />
LISA VAUGHAN, IT/GIS DIRECTOR<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the purchase oftwo Steelhead 1050<br />
Wan acceleration devices and one year Gold support from the low quote ofMetrix Solutions in<br />
the amount of $32,407.50, payable from 001-152-920, as recommended by Lisa Vaughan, IT/GIS<br />
Director, which quotes follow this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Sales Quotation<br />
SOLUTIONS<br />
UNm'i lICHNOlQGY 'to 110, W!1cM liNE<br />
M
iver<br />
111<br />
Sales Quotation and Terms<br />
Riverbed Technology, Inc.<br />
Quote Number: <strong>Harrison</strong> <strong>County</strong>- - Jul/23/2009 - 0067000000Gd8LCAAZ<br />
End Customer: <strong>Harrison</strong> <strong>County</strong><br />
Buyer:<br />
Attn:<br />
Address:<br />
Phone:<br />
Fax:<br />
Email:<br />
<strong>Harrison</strong> <strong>County</strong><br />
Lisa Vaughan<br />
1801 23rd Avenue<br />
Gulfport, MS 39501, US<br />
228-865-4247<br />
LVaughan@co.harrison.ms.us<br />
Date:<br />
Contact:<br />
Address:<br />
Phone:<br />
Fax:<br />
Email:<br />
07/23/2009<br />
Isaac Muwaswes<br />
199 Fremont<br />
San Francisco, CA 94105<br />
USA<br />
(415) 247-6304<br />
(415) 651-9785<br />
isaac.muwaswes@riverbed.com<br />
Valid Until: 2009-08-28<br />
Steelhead 01050 1U Model SHA·01050 inc!. inc!. 2 inc!.<br />
Configured As<br />
Steelhead 1050-M SHA-01050·BASE-M $16,495.00 0.00% $16,495.00 2 $32,990.00<br />
Mandatory Options<br />
Unit<br />
Price<br />
Default Software version OS-DEFAULT inc!. inc!. 2 inc!.<br />
Cable Power cord, North America PWR-CORD·US inc!. inc!. 2 inc!.<br />
Maintenance<br />
Stee/head 1050 Gold Support MNT-GLD-SHA-01 050 $2,24000 0.00% $2,240.00 2 $4,480.00<br />
Product IQ1aI' $1649500 $1649500 $3299000<br />
Maintenance Tolal' $224000 $224000 $448000<br />
SJJ1ltQtat $1873500 $1873500 $3747000<br />
Total<br />
US $37,470.00<br />
Page 1 of 2
Please note that shipping charges and taxes will be finalized with invoice. THE PURCHASE OF THE ABOVE PRODUCTS AND SERVICES SHALL BE<br />
GOVERNED BY RIVERBED'S STANDARD TERMS AND CONDITIONS OF SALE AND LICENSE LOCATED AT<br />
WWW.RIVERBED.COMfTERMSANDCONDITIONS. PROVIDED THAT IF THERE IS A SEPARTE MUTUALLY SIGNED AGREEMENT (NOT INCLUDING<br />
ANY PURCHASE ORDER OR SIMILAR DOCUMENT) EXPRESSLY COVERING THE SALE OR LICENSE OF PRODUCTS OR SERVICES<br />
BY RIVERBED TO BUYER IN EFFECT AT THE TIME THIS QUOTE IS ACCEPTED BY RIVERBED, THE EXPRESS TERMS OF THAT<br />
AGREEMENT WILL GOVERN. PLEASE SIGN BELOW TO CONFIRM YOUR AGREEMENT OF THE FOREGOING AND TO COMMENCE<br />
PROCESSING OF YOUR ORDER.<br />
Purchase Order #<br />
Bill To<br />
BUYER<br />
_<br />
Ship To<br />
Name of Authorized Buyer Representative<br />
(Print or Type)<br />
Please<br />
1. Sign this page<br />
2. Fax all pages to (415) 651-9785<br />
No fax cover page is required<br />
(Title)<br />
For Riverbed Use Only<br />
(Signature)<br />
(Date)<br />
Riverbed Technologies, Inc<br />
199 Fremont St, San Francisco, CA 94105<br />
rev 8-08<br />
Page 2 012
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING TERMINATIONS, AS LISTED<br />
August 3, 2009, Item # 44<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE tenninations, as listed:<br />
Michael Hernandez, Building & Grounds, Custodian, effective 7/21/09.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER ACCEPTING RESIGNATIONS, AS LISTED<br />
August 3, 2009, Item # 45<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACCEPT resignations, as listed:<br />
1) Warren Conway, Summer Worker, effective 7/24/09.<br />
2) La'Keshia Keller, Youth Court, Relief Child Care Worker, effective 7/28/09.<br />
3) Jamie Newsome, Youth Court, Relief Child Care Worker, effective 7/28/09.<br />
4) Melanie Allen, Youth Court, Relief Child Care Worker, effective 8/16/09.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 46<br />
ORDER CONCURRING WITH THE COUNTY<br />
ADMINISTRATOR ON EMPLOYMENT, AS LISTED AND<br />
ON FILE WITH THE PAYROLL CLERK AND<br />
PERSONNEL DEPARTMENT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY CONCUR with the <strong>County</strong> Administrator on<br />
employment, as listed and on file with the Payroll Clerk and Personnel Department:<br />
7/9/09.<br />
1) Debra Godber, Human Services, full-time Office Manager, effective 7/16/09.<br />
2) Scott Furney, Sand Beach, temporary full-time Equipment Operator I, effective<br />
3) Stephen Oliphant, Sand Beach, temporary full-time Equipment Operator I,<br />
effective 7/28109.<br />
4) Lawrence Beaugez, Parks and Recreation, full-time Equipment Operator II,<br />
effective 8/10109.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthc following:<br />
August 3, 2009, Item # 47<br />
ORDER SPREADING ON THE MINUTES RESIGNATIONS<br />
FOR THE DISTRICT ATTORNEY'S OFFICE, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES resignations for the<br />
District Attorney's Office, as listed:<br />
7/14109.<br />
John Gargiulo, District Attorney's Office, Assistant District Attorney, effective<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the aflinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 48<br />
ORDER SPREADING ON THE MINUTES CHANGES FOR<br />
THE DISTRICT ATTORNEY'S OFFICE, AS LISTED AND<br />
ON FILE WITH THE PAYROLL CLERK AND<br />
PERSONNEL DEPARTMENT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES changes for the<br />
District Attorney's Office, as listed and on file with the Payroll Clerk and Personnel Department:<br />
George Huffman, Assistant District Attorney, transfer to State ADA position, effective<br />
8/1109, replacing John Gargiulo.<br />
Robert Walker, Assistant District Attorney, transfer from Drug Court to District<br />
Attorney's Office, replacing George Huffman; pay increase within the budget.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 49<br />
ORDER SPREADING ON THE MINUTES TERMINATIONS<br />
FOR THE HARRISON COUNTY SHERIFF'S<br />
DEPARTMENT, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES terminations for the<br />
<strong>Harrison</strong> <strong>County</strong> Sheriff's Department, as listed:<br />
David Vontoure, Correctional Officer, effective 717/09.<br />
Rodney Pascley, Correctional Officer, effective 7/16/09.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 50<br />
ORDER SPREADING ON THE MINUTES RESIGNATIONS<br />
FOR THE HARRISON COUNTY SHERIFF'S<br />
DEPARTMENT, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES resignations for the<br />
<strong>Harrison</strong> <strong>County</strong> Sheriff's Department, as listed:<br />
Robert Edwards, Deputy, effective 7/23/09.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the aflirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 51<br />
ORDER SPREADING ON THE MINUTES EMPLOYMENT<br />
FOR THE HARRISON COUNTY SHERIFF'S<br />
DEPARTMENT, AS LISTED AND ON FILE WITH THE<br />
PAYROLL CLERK AND PERSONNEL DEPARTMENT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment for the<br />
<strong>Harrison</strong> <strong>County</strong> Sheriffs Department, as listed and on file with the Payroll Clerk and Personnel<br />
Department:<br />
Jennifer Taylor, Corrections Specialist, full time, effective 717/09.<br />
Lourdes Saenz, Clerk Ill, full time, effective 7115/09.<br />
Adam Santalla, Deputy, full time, effective 7122/09.<br />
Patrick McLemore, Corrections Officer, full time, effective 8/4/09.<br />
Doug Ladner, Corrections Officer, full time, effective 8/3/09.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKeO moved adoption ofthe following:<br />
August 3, 2009, Item # 52<br />
ORDER SPREADING ON THE MINUTES EMPLOYMENT<br />
CHANGES FOR HARRISON COUNTY SHERIFF'S<br />
DEPARTMENT, AS LISTED AND ON FILE WITH THE<br />
PAYROLL CLERK AND PERSONNEL DEPARTMENT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment<br />
changes for <strong>Harrison</strong> <strong>County</strong> Sheriffs Department, as listed and on file with the Payroll Clerk<br />
and Personnel Department:<br />
7/27/09.<br />
7/16/09.<br />
Michael Cooke, Corrections Officer, education pay increase, effective 7/16/09.<br />
James Zugg, Jr., assignment from DUI Unit to Patrol Division, effective 7/27/09.<br />
Henry Hughes, transfer from Patrol Division to School Resource Officer, effective<br />
Anthony Piazza, transfer from Patrol Division to CID, effective 8/4/09.<br />
Daniel Gilkerson, K-9 Officer, removal ofK-9 pay, effective 7/16/09.<br />
Robert Anderson, Maintenance, status change from part time to full time, effective<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING PAYMENT FOR ACCIDENT<br />
RELATED CLAIMS FROM THE HARRISON COUNTY<br />
TORT ACCOUNT<br />
August 3, 2009, Item # 53<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment for accident related claims<br />
from the <strong>Harrison</strong> <strong>County</strong> Tort Account:<br />
Kent Jones.<br />
$170.80 payable to Dawn Duncan for broken window, as recommended by Safety Officer<br />
$178.69 payable to Brent Cuevas for broken window and tint, as recommended by Safety<br />
Officer Kent Jones.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING PAYMENT TO ASSOCIATED<br />
ADJUSTERS FROM THE HARRISON COUNTY TORT<br />
ACCOUNT FOR SERVICES RENDERED, AS LISTED<br />
August 3, 2009, Item # 54<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment to Associated Adjusters from<br />
the <strong>Harrison</strong> <strong>County</strong> Tort Account for services rendered, as listed:<br />
$120.51 on claim ofHCBS<br />
$288.00 on claim ofJohn Hale<br />
$563.25 on claim ofBoston Grace, Jr.<br />
$939.14 on claim ofHeather Bullock<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER APPROVING PAYMENT OF $200,000.00 TO FOX<br />
EVERETT FOR INSURANCE CLAIMS<br />
August 3, 2009, Item # 55<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment of$200,000.00 to Fox Everett<br />
tor insurance claims.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER WAIVING THE SIX-MONTH WAITING PERIOD<br />
FOR BENEFIT COVERAGE FOR LISA VAUGHAN, IT<br />
DIRECTOR<br />
August 3,2009, Item # 56<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY WAIVE the six-month waiting period for benefit<br />
coverage for Lisa Vaughan, IT Director.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 57<br />
ORDER SPREADING ON THE MINUTES THE EXECUTED<br />
CONTRACT FOR ONE AMERICA LIFE INSURANCE, A<br />
VOLUNTARY LIFE INSURANCE FOR EMPLOYEES TO<br />
BE PAYROLL DEDUCTED, AS APPROVED ON JULY 7,<br />
2009<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES the executed<br />
contract for One America Life Insurance, a voluntary life insurance for employees to be payroll<br />
deducted, as approved on July 7,2009, which contract follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN HI voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
"<br />
ApplicatlonlSubscriptlon<br />
.Agreement for Group Insurance<br />
Products andfinanclal senrlcnprwidedby<br />
American UnitBd Life Insurance Qlmpany'"<br />
a ON1lAMBmCA.· company<br />
O1leAmerlcan Square, P.O. Box 6123<br />
Indianapolis,IN46206-8123<br />
(BOO) 553-5318<br />
www.emplayeelnnqits.aul.com<br />
1. logal Name of Employor: <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
2. Street Address (location of primary office): ...:;1..::.8..::.0..:..1.;;.;2;.;;;3.;..;rd;:.;A:....:.:..ve~ _<br />
City: Gulfport State: MS Zip: 39501·0000 <strong>County</strong>/Parish: ~H=a:.:.rri:.=:so~n~ _<br />
3, Mailing Address (if different from above): _<br />
City:<br />
State: .____ Zip: <strong>County</strong>/Parish: _<br />
4. Administrative Contact: Patti Dedeaux Phone: I 228 ) ,;::8;,=:6=..5-4-=-.:.1=2.::.,0 _<br />
5. Email Address: insurance@co.harrison.ms.U5Fax:( 228 )..:.:8:..::::6..:::5~-4..:..:04::..:...;1:.- _<br />
1. Nature of Business Operations: <strong>County</strong> Government 2. SIC:~9:...:1....:.1....:.1 _<br />
3. Date Business Operations began: 4. Years at location: 20 5. Federal Tax 10#: 13-4222123<br />
6. Business is Organized as (Select One): 0 Corporation 0 Partnership 0 LlC 0 Union 0 Other:..=G::..:o::..:v..:'t:.- _<br />
7. Rnancial Risk Of Yes to any question please explain below.)<br />
a. Has Applicant ever filed for bankruptcy. or does it anticipate filing for bankruptcy within the next year? 0 Yes llYNo<br />
b. Does Applicant anticipate ceasing or materially reducing active business operations within the next two (2) years? 0 Yes IB"""No<br />
c. Has Applicant opted out (or does it anticipate opting out within the next two (2) years) of Workers' Compensation? 0 Yes Iir'"No<br />
d. Is Applicanfs revenue dependent upon government contracts or private grants? 0 Yes ~o<br />
Explanation:<br />
1. Identify any affiliates aRd/or subsidiaries to be included. Employees will be insured under the policy only if the affiliate or<br />
subsidiary is identified below and approved by American United Ufe Insurance Compan.,. (AUl). (If more space is needed,<br />
please attach aseparate page.)<br />
Name Address (if different) Natura of Business Operations %Owned by Applicant<br />
0-20355 (NDl,) 0.20355 INDIJ 12/21107
1. Requested effective date: {mm/ddIW}. 09101109 (NOTE: Coverage is not effective until written approveI is received<br />
from AUL)<br />
2. Requested Employer Anniversary Date (mm/ddf.<br />
08/01<br />
If Yes to 4or 5, please provide additional information in the space provided and enclose a copy of eacb existing contract that could 0(<br />
will be replaced by or supplement AUL'scoverage.<br />
3. Does Applicant have any other AUl group insufance policies in force?<br />
4. Will any portion of AU!.:s coverage supplement similar coverage that is currently or will be in fOfce?<br />
5. Will any portion of AU!.:s coverage raplace similar coverage?<br />
lM"Yes<br />
0 No<br />
o Yes ~o<br />
o Yes ~o<br />
Coverage(s) Carrier Effective Date Termination Date<br />
6. Requested Group Inlunlnt8 Coverage(s):<br />
Coverages<br />
o Term Ute and AD&D<br />
o DependentTenn ute and AD&D<br />
o Supplemental Term Ufe and AD&D<br />
~ Voluntary Term Life and AD&D<br />
~ Voluntary Dependent Term life and AD&D<br />
o Short Term Disability<br />
o long Term Disability<br />
o Voluntary Disability<br />
o CorePlus 8m<br />
o CorePlus LTD<br />
54480<br />
Proposal'<br />
-2-<br />
G·Z0355 lJI/DL)<br />
12/Zll07
1. ActivelV at Work - Will All eligible Employees be Actively at Work on the requested effective date?<br />
If No. please complete the supplemental Actively at Work statement<br />
2. International Employeas - Will ALL eligible Employees be working or residing inside the United States?<br />
If No. please indicate in Special Considerations the country, number of eligible Employees there, their<br />
citizenship and expected return date.<br />
~ [JNo<br />
3. AJternetive Worksite(sl-Are there any eligible Employees working atworksites other than the primary lJffices? 0 Yes 0 No<br />
If Yes. indicate number of employees<br />
(Note: Alternative worksites must be approved by ALlL)<br />
4. Exclusions - Are there any class of employees that will not be offered coverege under AUL's contract? ~s EJNo<br />
If Yes. please explain: _~--!.....1ec.-~\;~\·.Li"':K..e~S,--- _<br />
For Term Life Insurance Coverage(s) only:<br />
5. Retirees: Will retirees be offered coverage under the AUL contract? OYes 0 No<br />
For Disability Insurance Cov.raDe(sl only:<br />
6. State Mandated Plans - Are there any eligible Employees working and/or residing in CA, HI, NJ, Ny' or Rt? 0 Yes 0 No<br />
If Yes. please indicate below the state. number of eligible Employees in that state, and number currently insured under the state<br />
mandated disability plan.<br />
7. Waiting Period:<br />
For Term Life Coverages:<br />
Prese'J,t Employees (Eligible employees hired before the Policy's effective date)<br />
Ii1'O calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days [B1)ther _..;;.\.;::B~D:..-<br />
New EJployees (Eligible employees hired on or after the Policy's effective date) .-/ tao<br />
IV1I calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days l!1' Other _--"'O--",:::...-__~<br />
For Disability Insurance Coverages:<br />
Present/lnitial Employees (Eligible employees hired and havB completed the Waiting period before the Policy's effective data)<br />
o 0 calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days 0 Other<br />
_<br />
New Employees (Eligible employees hired on or after the Policy's effective date OR eligible employees hired before and have not<br />
completed the Waiting period for a Present/lnitial employee before the Policy's effective date)<br />
o acalendar days 0 30 calendar days 0 60 calendar days D 90 calendar days 0 Other<br />
_<br />
8. Initial Enrollment Period:<br />
For Term Life Coverages:<br />
Present Employees (Eligible employees hired before the Policy's effective date)<br />
from 07/1 to 08/31 (must occur on or prior to Policy's effective date)<br />
New Employees (Eligible employees hired on or after the Policy's effective date):<br />
31 days after completing waiting period<br />
For Disability Insurance Coverages:<br />
Present/lnitial Employees (Eligible employees hired and have completed the Waiting period before the Policy's effective date)<br />
from to (must occur on or prior to Policy's effective date)<br />
New Employees (Eligible employees hired on or after thePolicy's effective date OR eligible employees hired before and have not<br />
completed the Waiting period for aPresent/lnitial employee before the Policy's effective date)<br />
31 days after completing waiting period<br />
-3-<br />
_<br />
G-20355lNDLl 12/21/07
9. Effective Date of coverege(s): 0 Immediate after Waiting Period ~ of Coverage Month after Waiting Period<br />
10. EffectjlJe Date for changes in the amount of insurance resulting from a slIlary change <br />
C!'Policy Anniversary 0 1st of Coverage Month on or after change<br />
11. Effe.:tift Date for cbanges in the amount of premium resulting from an age change -<br />
6l'Pollcy Anniversary· 0 1st of Coverage Month on or after change<br />
12. For Employee Paid Coverage(st only: ~...#' J<br />
Scheduled Enrollment Period prior to Policy's Anniversary Date gao calendar days !!l60 calendar days<br />
NOTE: Ifrequirements will vary by coverage or class, please explain in Special CDnsidemtions section on page 5.<br />
Earnings Detennination Date - Benefits will be based upon earnings as last reported in writing to and approved by AUL In<br />
no event will the amount of earnings used to calculate benefits under the AUL contract exceed the lesser of the amount<br />
approved by AU!.. amount shown in the Employer's payroll records, or for which premium has been paid.<br />
1. AnnJIII BBI8 Salary will be bued on:<br />
IM"'"Annual Base Salary (ABSI only<br />
o Annual Base Salary, plus Commissions averaged for last 36 months<br />
o Annual Base Salary, plus Bonuses averaged for last 36 months<br />
o Annual Base Salary, plus Commissions and Bonuses averaged for last 36 months<br />
o Teacher's Annual Base Salary<br />
o W·2 Earnings with Plan Contributions<br />
o W-2 Earnings without Plan Contributions<br />
1. Individual Terminations:<br />
a. For Disability insurance coverage, the termination date will be immediate.<br />
b. For TelYl'Life insurance coverage, the termination date will be:<br />
IM'1mmediate 0 End of Coverage Month of employee tennination<br />
2. IRS Rula 2004-55<br />
For 100% employer paid disability coverage:<br />
8. Do employees have the option of having premiums paid pre- or post-tax?<br />
b. Are premiums included in Employee's gross income reported to the IRS?<br />
DYes<br />
DYes<br />
o No<br />
D No<br />
-4-<br />
G-20355 (NDU G-20355 00>1.) 12/21/07
-- _.- .. _-_ ..._------<br />
• Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false<br />
information in an application for insurance may be guilty of a crime and may be subject to fines and confinement in prison.<br />
• Florida: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an<br />
application containing any false, incomplete, or misleading information is guilty of afelony of the third degree.<br />
• New Jersey and Virginia: Any person who includes any fals9 Dr misleading information on any application for an insurance<br />
policy is subject to criminal and civil penalties.<br />
• louisiana, Pennsylvania and Tennessee: Any person who, knowingly and with intent to defraud any insurance company or<br />
other person files an application for insurance or statement of claim containing any materially false information or conceals<br />
for the purpose of misleading, information concerning any fact material thereto commits afraudulent insurance act, which is<br />
acrime and subjects such person to criminal and civil penalties.<br />
• Maine: Any person who knowingly provides false, incomplete or misleading information to an insurance company for the<br />
purpose of defrauding the company commits a crime. Penalties may include imprisonment, fines or denial of insurance<br />
benefits.<br />
• Washington: It is a crime to knowingly provide false, incomplete, or misleading information to an insurance company for the<br />
purpose of defrauding the company. Penalties include imprisonment fines, and denial of insurance benefits.<br />
• Washington DC: 1t is a crime to provide false or misleading information to an insurer for the purpose of defrauding the insurer<br />
or any other person. Penalties include imprisonment and/or fines. In addition, an insurer may deny insurance benefits if false<br />
information materielly reltted to a claim was provided by the applicant.<br />
• Coverage under the group insurance contract for which you have applied may include a binding or non-binding arbitration<br />
agreement<br />
• The arbitration agraement requires that any disagreement related to the contract must first be resolved by arbitration and<br />
not in a court of law.<br />
• The results oUha arbitration can be final and binding on you and AUL<br />
• In an arbitration, an arbitrator, who Is an independent neutral party, gives adecision after hearing the positions of the<br />
parties.<br />
• When you accept coverage under AUl's insurance contract you agree to first resolve any disagreement related to the<br />
contract bV arbitration instead of atrial in court including atrial by jury (note that llome states may not allow mandatory<br />
arbitration).<br />
• Arbitration takes the place of resolving disputes by a judge and jury and the docision of the arbitrator normally is not<br />
reviewable in court by ajudge and jury.<br />
-6-<br />
G-20355lNDJJ G-20355 lNDlJ 12/21/07
The undersigned Employer understands and agrees:<br />
• to engage AUl to offer group insurance coverage{s) to eligible participants as set forth in the policy and also to provide<br />
standard administrative services to participants in connection with the group insurance product(sl {·contract"}, all in<br />
accordance with the terms and conditions of the contract and outlined in Alit's written guidelines, Administrative Guide and<br />
any applicable Administrative Agreement, and applicable laws;<br />
• that no descriptive brochures, advertising materials and other promotional matarials relating to AUl and the contract will be<br />
disseminated without the prior written approval of AUt;<br />
• to endorse and sponsor the group insuranCQ product(s) established pursuant to this Application/Subscription Agreement.<br />
AUL and its representative(s) shall be the claims administrator for the group insurance product(s) and is not a fiduciary of<br />
the employee welfare benefit plan;<br />
• the basis for approval or disapproval of coverage by AUL is the information provided by the Employer, within application<br />
forms, and requested medical information, if necessary. Coverage will be considered null and void as ofthe effective date if<br />
the Employer or participants fail to furnish information which AUl may reasonably require;<br />
• that AUl will not be liable for claims or losses incurred after failure to pay correct amount of premium and/or the termination<br />
of coverage. Collecting and paying premium for coverage not approved by AUl and/or beyond the termination date will<br />
result in the employer's solo liability for the benefits for which the premiums have been collected and/or paid;<br />
• any controversy or claim arising out of or relating to this application, the sale, solicitation, or receipt of any coverage, or its<br />
breach thereof whether in tort, contract, breach of duty (including but not limited to) any alleged fiduciary, good faith, and<br />
fair dealing duties, shall be first decided by non-binding arbitration* in accordance with the Federal Arbitration Act, the<br />
pfllcedures of the commercial arbitretion rules of the American Arbitration Association, and this contract The Court of<br />
Arbitrators, which is to be held in Indianapolis, Indiana is domiciled, shall consist of three (3) qualified arbitrators familiar<br />
with group insurance pfllducts;<br />
*NH does not allow any type of arbitration in life Insurance contracts.<br />
• that the Employer agrees to 81ld does hereby indemnify, hold harmless, and agree to defend AUl, its officers, directors,<br />
employees, and agents, from and against any and all claims. liabilities, payments, demands, causes of action, damages,<br />
suits or costs of any kind that may be brought against AUL, whether at law or in equity arising from or caused by any acts or<br />
omissions of Employer and/or its representatives that may arise in connection with the contract excepting those claims,<br />
damages or liabilities that arise as a result of AUl's intentional errors or omissions. The indemnity obligation contained in<br />
this paragraph shall survive and be fully enforceable after the termination of the contract<br />
• that the Employer and AUL are, and will remain, independent contractors. Nothing shell be construed as making the parties<br />
joint venturers or as creating a relationship af employer and employee, master and servant, or principal and agent. Neither<br />
party has any power, right or authority to bind the other or to assume or create any obligation or responsibility on behalf of<br />
the other. In the event the Employer amends the contra ct and/or offers increased or reduced benefits Inconsistent with the<br />
contract without first obtaining AUt's written authorization, AUL shall have no legal obligation or responsibility for payment<br />
of any increased or reduced benefits inconsistent with the contract.<br />
• DISCLOSURE: The Employer understands that if the Mandatory Rehabilitation Program is elected, a disabled Employee will<br />
be bound to the terms of the Program and will not receive benefits if he does not adhere to the Program AUl determines is<br />
appropriate for his Disability and that has been approved by the Employee's Physician.<br />
-7-<br />
G-20355 (NDU 12/2I1lrl
The undersigned Employer acknowledges:<br />
• that the producer has informed the Employer he is compensated for the sale of insurance products by AUL, and he may<br />
receive, or his organization/agency may receive, compensation based, in part,. on the persistency or profitability or premium<br />
volume or total volume of assets or deposits of the business sold by the producer for AUL, including the product(s) being<br />
applied for by the Employer. The producer has also informed the Employer that histher compensation may be included,<br />
directly or Indirectly, in the premiums or fees* for the product(s) being purchased by the Employer. These disclosures were<br />
made at the time of application, and therefore, prior to the purchase of the product(s);<br />
Win Kansas fees are factored into the premium;<br />
• the attached proposal oudining the terms and conditions of the coverage being offered by AUL is Incorporeted by reference.<br />
Except as outlined in this document, all other terms, conditions, and provisions of the underlying proposal shall remain<br />
unchanged. If there is any conflict between the provisions expressly contained in this document the proposal, the underlying<br />
contract,. and/or any other document. then the provisions expressly stated in the contract shall govern. The attached<br />
proposal, this document and the contract may be modified. supplemented, amended or revised only in writing by AUt. All<br />
previous agreements and understandings. written or oral, between the parties as to the subject matter hereof are<br />
superseded;<br />
• lif applicable) it will adopt, subscribe to, and be bound by the American United life Group Insurance Trust ("Trust"), agrees<br />
the Trustee shall function as the policy owner, and upon AUl's approval will become a Participating Unit in the Trust<br />
• that the Employer represents and warrants to AUL that. as of the Date of this Application. (a) it has all power and authority to<br />
execute and deliver this application and to perform its obligations hereunder, (bl no consent, approval or authorization from<br />
any agent is required In connection with Employer's execution. delivery, and performance of this application, except such as<br />
~ havs been obtained and are in full force and effect, (c) the execution, delivery and performance of this application by<br />
."Em 10yerlNill not violate any relevant law, regulation. contract, court order, or ruling applicable to Employer to the best of its<br />
:5Wk.<br />
I any Information or documents provided to AUL by Employer prior to and after the Application Data and the<br />
~IIii cts and oth r matters ined i~ the r ~ng are,e and accurat the best of Empl r's knowledge and belief.<br />
~ ~ ~<br />
Date:<br />
I have complied with all applicable laws, AUL:s underwriting guidelines. and have accurately and fully explained to the<br />
Employer, the coverage and terms/conditions ofthe group insurance coverage. I have informed the Employer that I am compen<br />
4<br />
satad for the sale of this product by AUL Further, I have informed the Employer that I may receive, or my organization/agency<br />
may receive, compensation based. in part, on the persistency or profitability or premium volume or total volume of assets or<br />
deposits of the business sold by me for AliL including the product(s] being applied for by the Employer. I have also informed the<br />
Employer that this compensation may be included, directly or indirectly, in the premiums or fees* for the products being purchased<br />
by the Employer. These disclosures are being made at the time of application, and therefore. prior to the purchase of<br />
the produet(s).<br />
*10 Kansas fees afe factored into the premium.<br />
Ageot of Record<br />
Signature:<br />
_<br />
Printed Name: __- "'-- "'--__<br />
Producer License issued in: -,-- _<br />
litle:<br />
Date:<br />
Producer License Number:<br />
_<br />
G-20355 l.NDI,1<br />
-8-<br />
G-20355 IN DLj 12/21107
ACCEPTANCE OF APPUCATION<br />
Complete for direct coverages only.<br />
This Application has been reviewed by AUL's Group Underwriting Department and has been approved for coverage effective<br />
By<br />
_<br />
Date<br />
_<br />
-9-<br />
0.20355 (NOfJ<br />
&20355 (NDlJ 12/2I1Cf1
".. /<br />
Administrative Options Election<br />
Form for Group Insurance Policyholder.<br />
o New Policyholder or<br />
120 Existing Policyholder Change Request<br />
Products and/fn4nciaI services provided by<br />
American United ute InsuTWIClJ Companya<br />
ONllAMBAICIt.· company<br />
One Amer{can Square. RD. Box 6123<br />
Indianapolis. IN 46206-6123<br />
(800) 553-5.318<br />
www.employeebenejits./lUl.com<br />
1. legal Name of Policyholder; <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
EIN/TIN; j 3-4222123<br />
If changes are being requested:<br />
2. Policyholder I: 3, Proposed Effective Date of Change: _<br />
'·'·'~r1!~::_-":'·;~~9nt -;:,.","'~,<br />
The elections fa this section must be made by 8 new policyholder. Existing policyholders should only make elections for<br />
items they want changed.<br />
1. Billing Contact Name: Robin DiGiacomo<br />
2. Billing CDntact Phone: ( 228 I 897-6700 3. Billing Contact Fax: I 228 ).... 8:w9..... 7-~6.... 7.... 260.2 _<br />
4. Billing Contact Email Address:robin.digiacomo@foxeverett.com<br />
5. Billing Options;<br />
~st--billed - American United life Insurance CompanV- (AUl) will provide you apremium billing statement.<br />
ILYiBilI Policyholder Administered, Self Billed - PolicyhOlder maintains records and generates premium billing statement using Alil's<br />
intemat-based billing system (iSHn.<br />
o iBiII Policyholder Administered. AUl Billed - Policyholder maintains records using iBiII and AUl provides apremium billing statement.<br />
o Policyholder Administered. Summarv Billed (only available for '100 or more insureds)- Policyholder maintains records and generates<br />
premium billing statement using a system acceptable to AUl.<br />
D Producer Administered. Producer Billed - Producer maintains records and generates premium billing statement using a system<br />
acceptable to AUL Producer must be approved by AUl prior to maintaining records and preparing statements.<br />
o Third Party Administrator (TPA): TPA maintains records and generates premilJ1l billing statement using asystem acceptable to AUL<br />
lPA must be approved by AUl prior to maintaining records and preparing statements.<br />
o Combined Premium Billing Statement with Dental coverages (only available for 10 or more insureds or existing policyholders}.<br />
6. Payment Method: N'I Check o ACH (requires submission of Automatic Payment Authorization Forml<br />
7. Billing Mode: J8l Monthly 0 Quarterly 0 Semi-Annually D Annually<br />
o School Year: 0 Bmonths 0 9 months 0 10 months<br />
If School Year is selected. what is the first premium billing statement date?<br />
o 11 months<br />
_<br />
8. Deduction Frequency: Policyholders should complete this section only if premium-billing statements are to be aligned with your payroll<br />
cycla and/or deductions.<br />
o Weekly [52 deduetions/year): Beginning deduction date (must be within 7 days of coverage effective date) of:<br />
D Bi-weekly (26 deduetions/year): Beginning deduction date [must be within 14 days of coverage effective date) of:<br />
~ .Semi-mDnthly (24 deductionsfyear)<br />
o Monthly (12 deductions/yearl<br />
-1-<br />
G-ADMIN G.l7571 l/ZB/OB
1. Policyholder Information Materials should be communicated to: ~ Employer 0 Producer 0 Regional Group Office 0 TPA<br />
2. Administrative Guide should be communicated via: 0 Web Site [] Email I8l Paper<br />
3. Contracts, if applicable; should be communicated via: 0 Wab Site 0 Email ~ Paper<br />
Existing policyholders should only provide information for items thoy went changed.<br />
1. Administtative Contact 2. Phone: ( _<br />
3. E-mail address:<br />
________________ 4. Fax:<br />
If any change is requested by an existing polieyholder. AUL must receive this form from an authorized representative of the policyholder<br />
indicating the cha~s) desired and the proposed effective date of the changets).<br />
The undersigned hereby requests the above information and selections be shown in AUl's policyholder records.<br />
The undersigned agrees to the terms, conditions, guidelines, and responsibilities outlined in the Administrative Guide and to withhold and/or<br />
pay the amount of premiums required for the coverage approved by AUl, including any premium increases due to age bracket changes or<br />
changes in insurance, when applicable. Premium payments greater than the amount of premiums owed, tor individuals or entities not<br />
approved for coverage, will not result in additional coverage under AUL's policy.<br />
The undersigned represents any information or documents provided to AUl by the undersigned prior to and after the date of the application<br />
for insurance and tile facts and other matters contained in the foregoing are true and accurate to the best of the undersigned's knowledge<br />
and belief.<br />
Any pelSol who knowingly presents a false or fraudulent claim for payment of a loIS or benefit or knowingly presents fllise<br />
infonnation in an application for insurance may be guilty of a crimu and may be subject to fines and confinement in prison.<br />
Date<br />
Printed Name<br />
TItle/Position<br />
-2-<br />
6-11577 1/28/08
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 58<br />
ORDER SPREADING ON THE MINUTES EXECUTED<br />
CONTRACT FOR FOX-EVERETT, AS TPA FOR HEALTH<br />
INSURANCE AND PERICO INSURANCE CO., AS THE<br />
EXCESS LOSS INSURANCE COMPANY, AS APPROVED<br />
ON JULY 7, 2009<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES executed contract<br />
for Fox-Everett, as TPA for Health Insurance and Perico Insurance Co., as the Excess Loss<br />
Insurance Company, as approved on July 7, 2009, which contract follows this Order as Exhibit<br />
A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeD voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the m~ority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
..<br />
•<br />
PERICO<br />
LIFE INsuRANcE COMPA..1\lY<br />
IJJS,J/ffJldinlll'R..u.SI. uuU. Miuollrl 61lJl<br />
Tth,lttlll" {JU} 16$4111 l'iru;mil,: (JU) IdS·1DJ.!<br />
SI70 CDlmnrru Cirdr.ln4i","pmir,/nJi""4 ./6U7<br />
Trll'Plrllnn (JI7) .tII7-Df)JO Ftlu;lIIilr: (ll7) 1l88.7US<br />
Date:<br />
NOTIFICATION OF SALEIRENEWAL FORM<br />
To: AM.P-!,Vrrl"eR<br />
Front: y SCJ1~ax Numbcr:.1..t.D..L..1.tb'11lDoa-<br />
Sender's Emni Address<br />
II!!Vri;CbnNotification of: 0 snfc---cJRCnewaI<br />
EtrcctivcDalc: . t. I/Lives: B3Q:!ol~Rroposal Numbc:r:jlg<br />
Group Name: Lfty'/i~fty and Statc:,J::iu.li:p2'+;ro:s.<br />
1.) ~cess Loss Insurance: -./<br />
A.) Specific Deductible: $'2fX),0 D Q Rx Cnrd: I£r Rx Samc As Any Other: 0<br />
Aggregating Specific Deductible ifapplicable): S Limited Increase Plan: 0<br />
Specific Rates: BE:SE+I:S E·t-Childn:n: $, _<br />
Family: S . Cotnp-osite: S<br />
ConttaetTenns: 12112: 0 15112: 24/12: n:r--Paid: O:':---"'=--o-wer: 0 __~_<br />
'Name ofPPO Utilized: ~~~C:l~~. ~-:Jr.;::MiiL"D:::r;:]r.-::::;;::-------<br />
Direct Precut Company Name: ~~!!.r.W~:l::::!...J:::t:!OQ::~~ClI::~¥~>;-'T"":lr-:- -<br />
Large Case Mnnngemcnt Company Name: lna~S" -<br />
Commission: % Remitting Net lJ<br />
•<br />
B.) Aggregate Coverage: Yes: 0 No:S- Aggreg.1tC Rnte (PEPM): S Split Funded Aggregate: 0<br />
Oplionnl Aggregate Accommodation Option @ PEPM Yes: 0 No: 0<br />
Optional Terminal L1nblli!Y OptiOll@ PEPM Yes: 0 No: 0<br />
ContrnctTerms: 12112: U 15/12: 0 24112: C1 Pllid: U12l1S: 0 OI1lcr: 0 _<br />
Benefits Covered: Medienl: 0 Rx Card: 0 Rx Snmc As Any Other: 0<br />
Dental: 0 Vio;ion: 0 Short Term Disnbility: 0<br />
Factors: EE: S"'- E+I: S~ E+Childrcn: $ _<br />
Family: S Composite: 5 _<br />
•<br />
C.) Group Life and Accidental Dcnth and Dismcmbcmlcnt: Yes: 0 No: ~./<br />
UfeSclledulc Copy Attached<br />
Ycs: 0 No: U:r<br />
Rates: $_per 1110usand llermonth Iifc $__per thousand pcr monlll AD8:D<br />
s_per unit per month Dependent tife<br />
Commission: % Remitting Ncr: Yes: 0 No: 0<br />
0.) CopyofBCllcfit Planes) SoMis atlaclted: Yes: 0 No: 0<br />
2.) TPA Namc:h)'t"t.'tfV'e?::&- iJjoc:... City and Statc:.~'R~'I&:::;';~<br />
rU"I~r~''''''..t.:=.l-':;'''';'''~ r\<br />
Contaci Person ntTPA~'~p-< Phone: ~<br />
Claims Contact at TPA: .ev----serurLLPhone:. 5 S<br />
-re't"; eut"ol\<br />
3.) Name ofLiccnscd Ag~n~~igning POIiCYI'\APPlicaliOn(S):."}~rcss::::r:iii~~ii~~~~~~~::;:i<br />
Agent Phone Number: ~'l.54?~ Agellt E-mnil Address:<br />
4.) Licensed Agency, or Agent, to whom commissions are assigned:. rlrn;m~~~~~~~mim:<br />
PLEASE COMPLETE 114 REGARDLESS OF CASE BEING-QUOTE<br />
PLEASE FAXIEMA/L IMMEDIATEL}' TO YOUR ltJARKE71NG llEPRESENTA11VE
!{ClI><br />
•PERICO LIFE INSURANCE COMPANY<br />
•<br />
~.<br />
•<br />
Exees, Loss.lo8Ul'8nee<br />
Disclosu'e Form<br />
orouPNam,J11rr,~~doP~"~Qt.)_IBO\ .Q3 rei Ale-, GwlQ»t:blYlS 6150\<br />
Thta Disdosuro Fomlls 111 Into... put ofyour mques. (or UIdIor JeDeWIll of Excess L0S5 I~ h wW be rdied upon by Perico Ufo<br />
Insurance ComPlmY fn Issuinga StopLoss 1nIunaceContract ThIs DJsclOSUl8 Fmm mUll "0 compJered no earlier1Mn the Ialerofcttheta)thUty<br />
(JO) days prior 10 the proposed Conbact Effeclive or Renewal Dale. or b) the date 1he premfum is received by Perico Life lns8I'IDCI Company.<br />
'fhis form musl be forwarded to Pcrico Life Insurance CompaD,y wlthiD fifteen _. of colaptet1on by the f'IaQ Sponsor. Tbe Excess Loss<br />
Insumnce PsoposIl requires (he Plan Sponsor fo drsctose employees who al'D nol aatvel)' at work and dependenls that are bospItal.con.fined or<br />
totally disabled onthe Disclosure DIte. hrd1crmore. the PIa.Sponsor is requlRd to disclose lbesame lnformadon for covered lndivldulllis whose<br />
paid claims under mo Plan have exceeded SO% oftbe requested Specific Retention Amount during IJIe twelve <br />
:;;::<br />
=<br />
C><br />
-.:><br />
r'T1<br />
;;z:><br />
en<br />
a = =<br />
rr1<br />
.-<br />
=C><br />
~<br />
<br />
-0<br />
"'<br />
Pl,.m.DF<br />
I<br />
AS_UIlAarOPUCC~I~bu:..<br />
Rcv.'ZI06<br />
•_-------------••.•_._--._----_._--_•.•_-"••.._. ->.• ---- •••• __..•_<br />
••
• • • .' '",<br />
After receipt and review ofthe completed Disclosure Fonn, Perico Life insurance Company reserves the right to revise the initial offer ofcoverage<br />
and/or to withdraw its offer to provide Excess Loss insurance. Furthermore. Perico Life Insurance Company reserves the right upon discovery of<br />
any omitted infonnation, toteviSe of otherwise reconsider any underwriting actions that may have been made. and any such actions may be<br />
retroactive to the Effective Date ofcoverage. This information sball be treated lIscontidential by Perieo Life Insurance Company.<br />
Please provide full explanation below to any "YES" answers to Questions 1 tbrough7 on Page 1:<br />
.~:~INiJfg~:ait<br />
I<br />
I lSAq CL~L.J) 11.<br />
'"3 I,,", tlc 'Htd'hJtil<br />
~ A l~o 1l4imi,oA<br />
If ~ I~ Ii i-MJ,JlAJ'<br />
c::; ~ A~I'},,, A<br />
"'~~!d~yee<br />
Dependent<br />
0.· .. at~:of ····•..I·.. Oerider , '.Fiilt.: .•.~' ~.·[.O.·:f .. ,.•\ J)iagn.••.........osis&.RrOgnOS.i.$ , 91rre.•8ta;:~ti1.· ..· th $tat.~...•......, .....•..........•.••..;ae<br />
•...•....•..;~...•..p ~.· .••ti.'.ts<br />
.....•.....··.,..R.....•.....at.·<br />
Birth" . :PisatiiUtS'· ." . .. . . ··.and:SSfuriareofNew ;':fYeitdedof .•..·.d..<br />
..' ctarmS ··J~~ieainl.aSt<br />
r<br />
I<br />
I<br />
.12 Months<br />
Please answer the following questions regarding this group:<br />
I.) Are there multiple locations?<br />
Yes /No<br />
Ifso, please provide full address and number ofemployees in each location on a separate form. 0 -<br />
2.) Are retirees to be covered under this policy? , _ Yes _ No<br />
Ifso, indicate here or on the census the Name, Date ofBirth, Sex and SinglelFamily status for each person by line ofcoverage.<br />
3.) Are there any COBRA participants (employee and/or dependent) ~s _ No<br />
Ifso, indicate here or on the census the Name, Date ofBirth, Sex and SingiefFamily status for each person by line of coverage,<br />
4.) What is the Employer's (not employee's) percent ofcontribution for medical coverage? Em Joyee % D..se,sndl,nt '7S: %<br />
5.) What is the name and telephone number ofthe Claims contact at the TPA? -re".t'~ '8..((0 ..,.:>3<br />
6.) What is the name and telephone number ofthe Premium contact at the TPA? 's '1. -<br />
PL-ELDF 2<br />
A Sl'BSIOlARY OF HCC INSUIlANC£ HOLDINGS, INC.Q!l<br />
Rev. 2/06
iq<br />
..<br />
i<br />
~ ~ ~<br />
W<br />
I I<br />
i l<br />
8 8<br />
, !e<br />
1 I<br />
i<br />
i<br />
I f<br />
,<br />
~ .&'<br />
~~~,§<br />
,~<br />
V\<br />
i~<br />
I-I<br />
!: I--<br />
a<br />
~<br />
QJ I~<br />
tr<br />
(wil tif f ,> I ~<br />
iiri;f'~[i<br />
J n"%fi!r " t<br />
E I (I il .. i ,- I<br />
I I J. '<br />
r- I Ie;<br />
~ .,....,.,,----<br />
""'"i<br />
-.<br />
~i!=;iif;<br />
~ lr~8h.ti<br />
l(f'8. (& I<br />
i JoS"l: Wi' r<br />
>} i~~i<br />
~ hluU<br />
ilrafi:liF<br />
,'idB !<br />
wlfit<br />
lsJlii<br />
: il 8.~<br />
I t If,<br />
ll lie.b I f<br />
l8'!:<br />
11il1jl<br />
,-.JJi~.1<br />
tli "·1<br />
[IIUt<br />
n'<br />
s<br />
~n<br />
Uh~1i<br />
a lii-<br />
(IQlit;1111<br />
~llfil<br />
i.,<br />
=:s-"Ill<br />
li"~<br />
J f. at,<br />
i(lill<br />
ItJ&i.t<br />
~>l<br />
1111..° Jarf;1<br />
ii.I.·· ·1 I! it<br />
i b .'.! fflll<br />
ril ,g-<br />
Ilil' .1!ll!li<br />
ii~q'f<br />
:fttf<br />
I-tit<br />
il :;1:1<br />
r~I., ..<br />
11 1 ',.• '&<br />
".Ii<br />
'!lr i<br />
hU~<br />
~1'1;1<br />
iJ.!~,•. i<br />
!:tll<br />
Jrll<br />
• Stl)i II<br />
jiUf<br />
Il"f<br />
•<br />
•<br />
•<br />
= R<br />
l'd O~ll'ON 13NNOS~3d ~ ~ ~d6v:ll 600l 'L '[nr<br />
;
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER APPROVING THE PURCHASE OF ONE ICE<br />
MACHINE FOR THE SAND BEACH DEPARTMENT<br />
FROM MILLER ICE COMPANY IN THE AMOUNT<br />
$2,175.00, AND AUTHORIZING THE LINE ITEM<br />
TRANSFER OF THIS AMOUNT FROM 156-355-641 TO<br />
156-355-919 TO COVER SAID EXPENDITURE<br />
August 3, 2009, Item # 59<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofone ice machine for the<br />
Sand Beach Department from Miller Ice Company in the amount $2,175.00, and HEREBY<br />
AUTHORIZES the line item transfer ofthis amount from 156-355-641 to 156-355-919 to cover<br />
said expenditure.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 60<br />
ORDER REJECTING THE ONLY BID RECEIVED FROM<br />
PREFERRED TANK AND TOWER INC. FOR THE<br />
FOUNDATION REPAIR OF THE BILOXI NORTH TOWER<br />
SITE FOR NOT MEETING SPECIFICATIONS<br />
WHEREAS, the Board ofSupervisors does hereby find as follows:<br />
1. That this Board, at a meeting heretofore held on the 13 th day ofNovember, 2007,<br />
adopted an Order authorizing and directing the Clerk ofthe Board to cause publication to be<br />
made ofNotice ofInvitation for Bids for the foundation repair ofthe Biloxi North Tower Site<br />
located at 16522 Switzer Park Road, Biloxi, Mississippi.<br />
2. That as directed in the aforesaid Order, said Notice ofInvitation for Bids was<br />
published in The Sun Herald, a newspaper published and having a general circulation in <strong>Harrison</strong><br />
<strong>County</strong>, Mississippi fore more than one year next immediately preceding the date ofsaid Order<br />
directing publication ofsaid Notice, and that the Publisher's Affidavit ofProofofPublication has<br />
been filed with the Clerk ofthis Board, by said Clerk exhibited to the Board, and shows that said<br />
notice was published on May 18 and 25, 2009.<br />
3. That publication ofsaid notice has been made once each week for two consecutive<br />
weeks, the last ofwhich was at least seven working days prior to June 16, 2009, the day fixed for<br />
receiving said bids in the legal notice identified in paragraph one thereof: which Proofof<br />
Publication follows this Order as Exhibit A.<br />
4. That on June 8, 2009, an Order was entered designating the Board's<br />
representatives to receive bids on June 16,2009 on behalfofthe Board.<br />
5. That only one bid was received at the time and place and in the manner provided<br />
in said Notice ofInvitation for Bids which was from Preferred Tank and Tower, Inc. in the
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
amount ofSIXTEEN THOUSAND FIVE HUNDRED AND 001100 DOLLARS ($16,500.00),<br />
which bid was rejected for not meeting specifications. It is therefore,<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the single bid received from Preferred Tank and Tower, Inc. be, and the same<br />
is HEREBY REJECTED.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3 rd day ofAugust 2009.
PROOF OF PUBLICATION<br />
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
Before me, the undersigned Notary of <strong>Harrison</strong> <strong>County</strong>,<br />
Mississippi personally appeared e. .etsrn A;
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3,2009, Item # 61<br />
ORDER APPROVING CAPITAL EXPENSE PURCHASE OF<br />
AN ICE MACHINE IN THE AMOUNT OF $1,632.48 FOR<br />
USE AT THE YOUTH COURT SHELTER, AND LINE<br />
ITEM TRANSFER OF THIS AMOUNT FROM 001-174-671<br />
TO 001-174-919 TO COVER SAID EXPENDITURE<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE capital expense purchase ofan ice<br />
machine in the amount of $1 ,632.48 for use at the Youth Court Shelter, and line item transfer of<br />
this amount from 001-174-671 to 001-174-919 to cover said expenditure.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III moved adoption ofthe following:<br />
August 3,2009, Item # 62<br />
ORDER APPROVING THE EMfLOYMENT OF ELEY<br />
GUILD HARDY ARCHITECTS, FOR PROFESSIONAL<br />
SERVICES AS PROJECT ARCHITECT ON RE-ROOFING<br />
THE GULFPORT COURTHOUSE<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the employment ofEley Guild Hardy<br />
Architects, for professional services as project architect on re-roofing the Gulfport Courthouse.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYB<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 63<br />
ORDER AUTHORIZING ADVERTISEMENT FOR BIDS TO<br />
RE-ROOF THE GULFPORT COURTHOUSE<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for bids to re-roofthe<br />
Gulfport Courthouse.<br />
Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 64<br />
ORDER ACKNOWLEDGING RECEIPT OF THE LETTER<br />
FROM ELEY GUILD HARDY, ARCHITECTS, ADVISING<br />
THE BOARD THAT THE FINAL DRAWINGS AND<br />
SPECIFICATIONS FOR THE 361 EVACUATION<br />
SHELTERS ARE FINALIZED AND REQUIRED<br />
DOCUMENTATION PROVIDED TO FEMA AND MEMA<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe letter from Eley<br />
Guild Hardy, Architects, advising the Board that the final drawings and specifications for the 361<br />
evacuation shelters are finalized and required documentation provided to FEMA and MEMA,<br />
which letter follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
,'"<br />
I<br />
'...... ~ ".'~. ~.." 'n'
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER AUTHORIZING ADVERTISEMENT FOR BIDS<br />
FOR THE HARRISON COUNTY 361 EVACUATION<br />
SHELTERS LOCATED AT LOBOUY, SAUCIER LIZANA<br />
AND COUNTY FARM ROADS<br />
August 3, 2009, Item # 65<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for bids for the<br />
<strong>Harrison</strong> <strong>County</strong> 361 evacuation shelters located at Lobouy, Saucier Lizana and <strong>County</strong> Farm<br />
Roads.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 66<br />
The Sheriffs representative reported that 977 persons are currently housed in the <strong>Harrison</strong><br />
<strong>County</strong> Jail Facilities with 637 at the mail facility and 340 in pods. These numbers include 159<br />
misdemeanors and 129 females.<br />
There was no Board action taken on this matter.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING THE PURCHASE OF THREE SAF<br />
5117 CHAIRS FOR BOOKING FROM GULF COAST<br />
BUSINESS SUPPLY AT $404.23 EACH FOR A TOTAL OF<br />
$1,212,69, PAYABLE FROM 029-215-919<br />
August 3,2009, Item # 67<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofthree SAF 5117 chairs<br />
for booking from Gulf Coast Business Supply at $404.23 each for a total of$I,212,69, payable<br />
from 029-215-919 (forfeiture).<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING THE PURCHASE OF ITEMS, AS<br />
LISTED, FROM THELOW QUOTE SUBMITTED BY<br />
COASTAL AUTOMOTIVE EQUIPMENT, PAYABLE<br />
FROM 029-215-921<br />
August 3, 2009, Item # 68<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofitems, as listed, from<br />
the low quote submitted by Coastal Automotive Equipment, payable from 029-215-921<br />
(forfeiture), which quotes follow this Order as Exhibit A:<br />
a) Two Rotary two post lifts at $3,795.00 each, totaling $7,590.00.<br />
b) One open front lift at $6,235.00.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
JUL-22-2009' 11:00 AM COASTAL AUTOMOTIVE-MS<br />
I, l..<br />
Coastal<br />
Automotive Equipment<br />
ESTIMATE<br />
COMPAN~INCORPoRATeo<br />
83 Ray Simmon, Rd.- l'urvls. MS 39475<br />
601.168-1!J9 • 800-256-1539 .<br />
DATE<br />
ESTIMATE<br />
7/2212009 2061<br />
NAME/ADDRESS<br />
HARRISON COUNTY SHERlFF.S DEPT.<br />
1004.6 LORRAINE ROAD<br />
GULFPORT, MS 39~03<br />
ATTN; MU
,<br />
JUL-24-200~ 01:46 PM COASTAL AUTOMOTIVE-MS 6012682258 P. 2<br />
Coastal<br />
Automotive Equipment<br />
-I!..
JUL-24-2009 '10:59 From: To: 2288960229<br />
MAXIMUM AUTO PARTS & SUPPLY,<br />
INC.<br />
QUOTE FOR SHOP LIFfS<br />
Rotary SPOA-IO<br />
2 post lift<br />
Rotary SM.l4L<br />
4 post lift closed front<br />
Rotary SM014L<br />
4 post lift open front<br />
$ 4250.00<br />
$ 5800.00<br />
$ 7150.00<br />
LABOR<br />
This is for the two post lift and the<br />
Closed end fOUf post lift<br />
LABOR<br />
This is for the two post lift and the<br />
open end four post lift<br />
$ 1550.00<br />
$ 1650.00<br />
TOTALS<br />
Two post and closed end four post lifts<br />
Two post and open end four post lifts<br />
$11600.00<br />
$13050.00<br />
You would he responsihle for the electrical hook-up<br />
Each unit requires a 220 anlp breaker single phase
.,<br />
JUL-24-2009' 10:59 From: To: 2288960229<br />
Warranty is one year on parts and labor but will increase to two<br />
years on parts with a company backed installer.<br />
It will take a week to receive the lifts and a two day max for<br />
installation. Installation start time depends on the installers<br />
schedule.<br />
Thank you for the opportunity to work with you on these quotes.<br />
Iflean be of any further assistance please feel free to call me.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER AUTHORIZING THE PURCHASE OF FLOOR<br />
COVERING FROM THE LOW QUOTE SUBMITTED BY<br />
RHODES FLOORING AMERICA IN THE AMOUNT OF<br />
$8,228.00, PAYABLE FROM 029-215~920(FORFEITURE)<br />
August 3, 2009, Item # 69<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase offIoor covering from<br />
the low quote submitted by Rhodes Flooring America in the amount of$8,228.00, payable from<br />
029-215-920 (forfeiture), which quotes follow this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
iJUL-0'2-20D? THU<br />
12:36 PM<br />
RHODES<br />
CARPET<br />
FAX No. 228-432-8575<br />
p, 001 l<br />
RHODES<br />
FlooringAmerica<br />
Page No.<br />
'PROPOSAl.<br />
" . "<br />
COVERING THE COAST SINCE 1947<br />
1227:3A HIGHWAY 67<br />
BILOXI, MS 39532<br />
Corporate Offica<br />
Phone: (228) 432-2501<br />
3000 BIENVILLE BLVD<br />
OCEAN SPRINGS, MS 39564<br />
Phone: (228) 872.·1341<br />
of<br />
Pages<br />
2719 PASS ROAD<br />
BILOXI, M539531<br />
Phono: (228) 388-7085<br />
We hereby submit speclfleatlons estimates for:<br />
I have read "About Our Install<br />
·1nitI!ll<br />
A 25% reslock charge will bQ applied en any unopened. relurned merchandise within 7 days from' order date. SeEr salesperson for details..<br />
Invoice due on receipt. Balances over 30 days will be assessed a finance charge of 1.5%. This is an annual<br />
percentage rate of 1B'%.. Purchaser agrees to pay all costs of coll.ection, plus Attorneys Fees•.<br />
We Propose hereby to furnish malerlal and labor - complete in accordance with above specifications, for the sum of:<br />
__________________________ dollars ($ ).<br />
Paynllll1llg be made:
·,'_·_~ \_-<br />
_<br />
,<br />
__<br />
..<br />
....<br />
~fI•••<br />
I~.<br />
:-.-<br />
M 15, 200.i;r.,r<br />
MAI/l/:;~f<br />
PLOORS<br />
14499 Hwy. 49 Gulfport, MS ,39803<br />
(228) 832..1008<br />
Fax (228) 832....U<br />
IN,t<br />
TO lJaU'/SQ" &-"'Y ,"h~Utn<br />
No. 5864 P. 1<br />
JOB ESTIMATJ11<br />
-:~HON:-::-'=1!~=~ JP2~ir~" ;<br />
JOS NAAI.JlOCATlON<br />
""---_u~....... ,c·+I-------<br />
,·,-'__ III.....-..11'IIiI-'_ '..I _ .., _.,._-..__-- , _ ••••••' l~..t" " --- "'_ l _.".._ .._~ _ ••_._._.._ _ _ _ _ .. ._ _ __"' _ Il.,.,<br />
~~•••• _ ••_ _,_·..·._ ---. _ ••_··_, _ ••__ r••_i1.I."' _ -... •...,.• .., _ _••_ _'.,~"" _ •..-- ,""••,_ _._.: __ "" ., _.__ __••_ •••_._, _••~ ; _ .._~i ••••<br />
.._ _---,......"Ii...,-_·_..-I _-.._- " , _.._,t.10_ __.._.,._ _·..•••__,,_ H•.•.__·__ _•••.,._ _ ..__.._I1I11 •••__..__ " n'__"', _ _ ..<br />
.... ;~~ __<br />
_ •._.t"" _._.._ •...•_ _._ _ ",._j/.,jII\O~_<br />
.•_ "._._ _ .., __ _ _ __._.•__ -.. ...-__ _ ,_.._ Ol _ ••• __._ _ _ ••_ t<br />
·,••.•~ _ ~<br />
_._, _._••__ __••iI""';•• j.._ ••__ , _ _~._"'_<br />
, _ _ __ __.,_ _._•••_._ .._._ _ _ _._.__ _ _.&__._.., ,_,._ ..<br />
•••••..1'..... - .. ~'"<br />
,;18 ESTIMATIi IS FOACOMPLETlNG rHE JOB ASDESCRIBEP ABOVE,<br />
'IS BASED'ONOUFI EvAtuA110N AND,DOES NOT INCLUOE MATERIAl..<br />
1~ce INOREASES OR ADDITIONAl." LABOA AND MATEAIALS WHICH<br />
A't' BE AI!CUIRED SHOULD UNFORISSEEN PROBLEMS OR ADVERSE<br />
RATHER CONOlr\ON8 ARleE AFrEA THe WORK HAS STARTED.<br />
JOB<br />
ESTIMATED<br />
COST -=- ~__<br />
ESTIMATED<br />
BY
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 70<br />
ORDER DECLARING THE ATTACHED LIST OF GUNS<br />
SURPLUS, DAMAGED BEYOND REPAIR IN HURRICANE<br />
KATRINA, AND AUTHORIZING THE INVENTORY<br />
CLERK TO REMOVE SAME FROM THE INVENTORY<br />
LIST TO BE DESTROYED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY DECLARE the attached list ofguns surplus,<br />
damaged beyond repair in Hurricane Katrina, and HEREBY AUTHORIZES the Inventory Clerk<br />
to remove same from the inventory list to be destroyed, which list follows this Order as Exhibit<br />
A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
*<br />
HARRISON COUNTY SHERIFF'S DEPARTMENT<br />
Melvin T. Brisolara, Sheriff<br />
(228) 865-7095<br />
ACADEMY FrnBARMS ON LOAN FROM SHEIDFF<br />
THE FOLLOWING FIREARMS WERE ON LOAN TO THE ACADEMY FROM THE SHERlFF'S<br />
DEPARTMENT. EACH OF THE FOLLOWING WEAPONS WERE RECOVERED FROM THE ARMOR<br />
AT THE POLICE TRAINING ACADEMY IN LONG BEACH AFTER THE STORM. ALL WEAPONS<br />
WERE UNDER WATER FOR SEVERAL DAYS. THESE WEAPONS NEED TO BE DISTROYED AND<br />
REMOVED FROM HARRISON COUNTY INVANTORY LIST.<br />
SHOTGUNS<br />
REMINGTON 870 12GA SIN W353185M<br />
REMINGTON 870 12GA SIN A583768M<br />
REMINGTON 870 12GA SIN W318687M<br />
REMINGTON 870 12GA SIN W347755M<br />
REMINGTON 870 12GA SIN W353190M<br />
HANDGUNS<br />
S/W MODEL 686 CAL .357 SIN AJR341 0<br />
S/W MODEL 586 CAL .357 SIN AEL4621<br />
S/W MODEL 686 CAL .357 SIN AJN2847<br />
S/W MODEL 686 CAL .357 SIN AFT6400<br />
S/W MODEL 686 CAL .357 SIN AFR0926<br />
S/W MODEL 686 CAL .357 SIN ACL4995<br />
S/W MODEL 686 CAL .357 SIN AJR7818<br />
S/W MODEL 5906 CAL 9mm SIN TZC5859<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
In Capt. Rick Gastons Home during Katrina (umepairable)<br />
TAURUS MODEL PT92AF CAL. 9MM SIN TLF55882D (recovered) (Damaged beyond repair)<br />
S/W MODEL 1006 CAL. 10MM SIN TFB3739 (recovered) (Damaged beyond repair)<br />
S/W MODEL 59 CAL. 9MM SIN A4082DS<br />
(recovered) (Damaged beyond repair)<br />
BERETTA MODEL 92FS 9mm SIN BR097779Z (recovered) (Damaged beyond repair)<br />
Unclaimed Recovered Weapons (Realeased By Court)<br />
North American Arms MODEL 22LR CAL. .22 SIN V72916<br />
North American Arms MODEL 22LR CAL. .22 SIN B38268<br />
Raven Arms MODEL MP-25 CAL. .25 SIN 831734<br />
Phoenix Arms MODEL Raven CAL. .25 SIN 3015979<br />
Remington Anns MODEL Darringer CAL. .38 SIN 404<br />
Ruger MODEL P89DC CAL. 9mm SIN 305~85711<br />
RG MODEL RG-14 CAL. .22 LR SIN 395015<br />
Hungarian Arms MODEL R~9 CAL. 9mm SIN OR 6532<br />
Intratec MODEL TEC-DC9 CAL. 9nun SIN D022843<br />
IEX~IBITI
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOKJULY~AUGUST2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER DECLARING THE ATTACHED LIST OF GUNS<br />
RELEASED BY THE COURT TO BE UNCLAIMED AND<br />
DESTROYED, PURSUANT TO SECTION 97-37-3 MISS.<br />
CODE 1972 ANNOTATED<br />
August 3, 2009, Item # 71<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY DECLARE the attached list ofguns released by the<br />
court to be unclaimed and destroyed, pursuant to Section 97-37-3 Miss. Code 1972 Annotated.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
*<br />
HARRISON COUNTY SHERIFF'S DEPARTMENT<br />
Melvin T. Brisolara, Sheriff<br />
(228) 865-7095<br />
ACADEMY FIREARMS ON LOAN FROM SHERlFF<br />
THE FOLLOWING FIREARMS WERE ON LOAN TO THE ACADEMY FROM THE SHERIFF'S<br />
DEPARTMENT. EACH OF THE FOLLOWING WEAPONS WERE RECOVERED FROM THE ARMOR<br />
AT THE POLICE TRAINING ACADEMY IN LONG BEACH AFTER THE STORM. ALL WEAPONS<br />
WERE UNDER WATER FOR SEVERAL DAYS. THESE WEAPONS NEED TO BE DISTROYED AND<br />
REMOVED FROM HARRISON COUNTY INVANTORY LIST.<br />
SHOTGUNS<br />
REMINGTON 870 12GA SIN W353185M<br />
REMINGTON 870 12GA SIN A583768M<br />
REMINGTON 870 12GA SIN W318687M<br />
REMINGTON 870 12GA SIN W347755M<br />
REMINGTON 870 12GA SIN W353190M<br />
HANDGUNS<br />
SIW MODEL 686 CAL .357 SIN AJR3410<br />
S/W MODEL 586 CAL .357 SIN AEL4621<br />
S/W MODEL 686 CAL .357 SIN AJN2847<br />
SIW MODEL 686 CAL .357 SIN AFT6400<br />
SIW MODEL 686 CAL .357 SIN AFR0926<br />
S/W MODEL 686 CAL .357 SIN ACL4995<br />
S/W MODEL 686 CAL .357 SIN AJR7818<br />
S/W MODEL 5906 CAL 9mm SIN TZC5859<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) l'Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
(recovered) (Damaged beyond repair)<br />
In Capt. Rick Gastons Home during Katrina (unrepairable)<br />
TAURUS MODEL PT92AF CAL. 9MM SIN TLF55882D (recovered) (Damaged beyond repair)<br />
S/W MODEL 1006 CAL. lOMM SIN TFB3739 (recovered) (Damaged beyond repair)<br />
S/W MODEL 59 CAL. 9MM SIN A4082DS<br />
(recovered) (Damaged beyond repair)<br />
BERETTA MODEL 92FS 9mm SIN BR097779Z (recovered) (Damaged beyond repair)<br />
Unclaimed Recovered Weapons (Realeased By COllrt)<br />
North American Arms MODEL 22LR CAL. .22 SIN V72916<br />
North American Arms MODEL 22LR CAL..22 SIN B38268<br />
Raven Arms MODEL MP-25 CAL. .25 SIN 831734<br />
Phoenix Arms MODEL Raven CAL..25 SIN 3015979<br />
Remington Anus MODEL Darringer CAL..38 SIN 404<br />
Ruger MODEL P89DC CAL. 9mm SIN 305-85711<br />
RG MODEL RG-14 CAL. .22 LR SIN 395015<br />
Hungarian Arms MODEL R-9 CAL. 9mm SIN OR 6532<br />
Intratec MODEL TEC-DC9 CAL. 9mm SIN D022843<br />
IEX~'B'TI
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKeO moved adoption ofthe following:<br />
August 3, 2009, Item # 72<br />
ORDER AUTHORIZING THE HARRISON COUNTY<br />
SHERIFF'S DEPARTMENT TO SUBMIT THE 2009<br />
MISSISSIPPI OFFICE OF HOMELAND SECURITY<br />
INVESTMENT JUSTIFICATION/GRANT APPLICATION,<br />
AND AUTHORIZING THE BOARD PRESIDENT TO<br />
EXECUTE THE REQUIRED NIMS COMPLIANCE FORMS<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the <strong>Harrison</strong> <strong>County</strong> Sheriffs<br />
Department to submit the 2009 Mississippi Office ofHomeland Security Investment<br />
Justification/grant application, and HEREBY AUTHORIZES the Board President to execute the<br />
required NIMS compliance forms. The forms follow this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Understanding the FY 2009<br />
Grant Proc'ess<br />
S1ep 1 step 2 Step 3 step 4<br />
Slsp 1: EValuate<br />
CUffent prcx:pam and<br />
capabiKty levels,<br />
dentfy firengths and<br />
Vt.e8knesses, and<br />
utilize analysis<br />
carpleted through the<br />
Program and<br />
Capablity Revievtl<br />
Step 2: Prioritize the<br />
strengths and<br />
ooa/messes identified<br />
in Step 1 accorcing to<br />
need andimpact<br />
Step 3: FcrmLJate a<br />
Plan/lnitiatives to meet<br />
needs/rrai1tain<br />
strengths for the<br />
prbrities ickJntified in<br />
step 2 through the<br />
Fornalbn ard<br />
implementation of<br />
Initiatives (see InitiatNe<br />
Plan Terrpate attached)<br />
**Uro only for guidance;<br />
cb nof subrrit<br />
Step 4: Submit<br />
Investments to MS<br />
OHS. (Up to Rve(5) to<br />
request funding you wish<br />
to allocate to those<br />
areas th at have been<br />
dentlied in the last three<br />
steps as priorities i1 the<br />
nearterm **SUBMIT TO<br />
THE STATE USING<br />
ATTAQ-IED<br />
/M/ESTMENT FORMS<br />
2S<br />
IEX~IBITI
SEVEN NATIONAL PRIORITIES<br />
~ Expanded Regional Collaboration<br />
~ Implement the NIMS and NRP<br />
~ Implement the Interim NIPP<br />
~ Strengthen Information Sharing and Collaboration Capabilities<br />
~ Strengthen Interoperable Communications Capability<br />
~ Strengthen CBRNE Capabilities<br />
=> Strengthen Medical Surge and Mass Prophylaxis Capabilities<br />
Tar et Capabilities List<br />
Homeland<br />
Security<br />
7<br />
3
WORKING GROUP/STAKEHOLDERS<br />
Identify all members who contributed to the development of the FY 2009 Grant<br />
Process<br />
Name Jurisdiction Agency Sector<br />
4
STEP 1: EVALUATE<br />
1. In the area of response, what are your strengths for the following?<br />
-/ All Hazards to include CBRNE<br />
-/ Implementation of NIMS/NRP<br />
-/ Regional Collaboration<br />
-/ Implementation of NIPP<br />
-/ Information Sharing<br />
-/ Interoperable Communications<br />
-/ Medical Surge/Mass Prophylaxis<br />
2. What are your weaknesses in the area of response?<br />
-/ All Hazards to include CBRNE<br />
-/ Implementation of NIMS/NRP<br />
-/ Regional Collaboration<br />
-/ Implementation of NIPP<br />
-/ Information Sharing<br />
-/ Interoperable Communications<br />
-/ Medical Surge/Mass Prophylaxis<br />
3. List what you have identified as the weakness factors within your<br />
discipline·(vulnerability/threat)?<br />
4. How would you prioritize your strengths? How would you maintain<br />
your strengths? How would you enhance your strengths?<br />
5. Discuss how much risk would increase if the preparedness strength is<br />
not maintained.<br />
6. Discuss current funding challenges<br />
7. Discuss Resource challenges<br />
8. Where do the largest resource short falls exist?<br />
9. Which areas of need/strength have the potential to impact/benefit<br />
multiple jurisdictions? How are stakeholders from those jurisdictions<br />
engaged?<br />
5
STEP 2: PRIORITIZE<br />
Jurisdictions will utilize the analysis conducted in Step 1 and prioritize the<br />
strengths and weaknesses based on need and impact. Then group these<br />
priorities to develop key Initiatives for the State to implement.<br />
Step 2 includes a series of questions designed to assist Jurisdictions in engaging<br />
a systematic process for identifying needs. While it is critical to answer each<br />
of these questions, the answers to these questions are not required for<br />
submission.<br />
Discussion Questions<br />
1. What areas ofneed (weaknesses/deficiencies) could have the largest<br />
impact if not addressed? What risk(s) could be mitigated, and how<br />
would that risk(s) be mitigated by addressing the need?<br />
Consider the number of people, the (physical) area, transportation,<br />
and critical infrastructure that are affected. Consider how they are<br />
at risk, how the need and risk are related, and how much the risk is<br />
mitigated by addressing the need.<br />
2. What areas of strength, if not maintained, could have the largest<br />
adverse impact? Discuss how much risk would increase if the<br />
strength is not maintained.<br />
Consider the number of people, the (physical) area, transportation,<br />
and critical infrastructure that are affected if the strength(s) is not<br />
maintained. Discuss how the strength is directly related to risk<br />
mitigation, and the potential negative impact if the strength is not<br />
sustained.<br />
3. Discuss current funding and resource challenges, and which areas<br />
of need could be affected the most by funding and resource<br />
limitations. Where do the largest resource shortfalls exist?<br />
Given current situations, consider which needs/strengths are least<br />
likely to be addressed. Discuss why they are least likely to be<br />
addressed, such as whether it is because of low priority, low<br />
risk/threat, low impact, and/or cost-prohibitiveness. Consider if any<br />
of the needs/strengths least likely to be addressed are critical to the<br />
homeland security program and capability enhancement.<br />
4. Which areas of need/strength have the potential to impact/benefit<br />
multiplejurisdictions? How are stakeholders from thosejurisdictions<br />
engaged?<br />
Consider the depth and breadth of the need/strength. Identify the<br />
number of jurisdictions that are affected and whether the<br />
need/strength has the potential to benefit people and jurisdictions<br />
outside the immediate response/focus area. Consider if the<br />
successful mitigation of risk could be leveraged across multiple<br />
jurisdictions, and therefore increase potential impact and benefit.<br />
Investment Name:<br />
Local Jurisdiction:<br />
6
Further, if multiple jurisdictions are affected, discuss<br />
communication, outreach, and involvement strategies with the<br />
appropriate stakeholders from those jurisdictions to ensure that all<br />
security needs are being met.<br />
5. Based on the above analysis; determine the priority needs/strengths<br />
around the program/capability that should be addressed.<br />
Review the discussions and responses to the above questions, and<br />
consider which strengths and weaknesses represent the greatest<br />
need in terms of risk mitigation, sustainment, benefit, and impact.<br />
Identify "priority" areas of need that must be maintained and<br />
addressed in order for the State to meet the program and capability<br />
expectations.<br />
6. Group priority needs together to form an Initiative.<br />
Review the priority needs identified and cluster related or like needs<br />
that could be addressed through a single Initiative. An Initiative is<br />
defined as the compilation and coordination of related projects<br />
geared towards achieving a common State homeland security<br />
goal/objective, National Priority, and/or Target Capability. An<br />
Initiative may be comprised of one or more projects that span one<br />
or more National Priorities, Target Capabilities, and/or Capability<br />
Elements. Ensure that needs are grouped together in a way that<br />
will maximize the Initiative's effectiveness. Review Initiatives to<br />
make certain key program and capability strengths and<br />
weaknesses are being addressed to the largest extent possible.<br />
Give the Initiative a short, descriptive name.<br />
Investment Name:<br />
Local Jurisdiction:<br />
7
INITIATIVE PLAN TEMPLATE<br />
This Template should be completed for each Initiative that will be created to<br />
address program and capability need. One Initiative can encompass one or more<br />
capabilities and/or programs. While it is critical to answer each of these<br />
questions. the answers to these questions are not required for submission.<br />
The Initiatives should represent solutions to the needs identified through the<br />
Program and Capability Review.<br />
1. Provide the Name of this Initiative.<br />
Describe how this Initiative will address the priority needs and<br />
strengths identified through the program and capability<br />
evaluation, and prioritization analysis.<br />
2. Regional Construct:<br />
Briefly describe the geographical context of this Initiative.<br />
3. Resources, Processes, and Tools:<br />
Identify the resources, processes and tools that already exist,<br />
and those that will need to be leveraged, created, or acquired<br />
for this Initiative. Briefly consider how these resources,<br />
processes and tools may be attained.<br />
4. Governance Structure:<br />
Describe the high-level governance structure (e.g.,<br />
management plan, stakeholder involvement) required for<br />
successful implementation of this Initiative.<br />
5. Program Management:<br />
Explain how this Initiative relates to the overall State homeland<br />
security program, and/or how it helps incorporate the three<br />
Overarching National Priorities.<br />
Investment Name:<br />
Local Jurisdiction:<br />
8
I. BACKGROUND<br />
Investment Narne:<br />
Local Jurisdiction:<br />
9
Investment Name:<br />
Local Jurisdiction:<br />
10
Investment Name:<br />
Local Jurisdiction:<br />
11
Investment Name:<br />
Local Jurisdiction:<br />
12
Investment Name:<br />
Local Jurisdiction:<br />
13
Investment Name:<br />
Local Jurisdiction:<br />
14
Investment Name:<br />
Local Jurisdiction:<br />
15
Fiscal Year 2009 Investment Justification<br />
Budget Summary<br />
Investment Name:<br />
Local Jurisdiction:<br />
16
Article IX (City)<br />
Execution<br />
IN WITNESS WHEREOF, the parties names herein have duly executed this<br />
Cooperative Agreement on the date set forth below:<br />
ATTEST:<br />
SUBGRANTEE:<br />
By: _~_~_~<br />
Clerk<br />
_<br />
By:<br />
Title: Mayor<br />
-_<br />
APPROVED AS TO FORM:<br />
By:<br />
City Attorney<br />
ACKNOWLEDGE:<br />
_<br />
Date:<br />
------------~<br />
By:<br />
Senior Fire Official<br />
_<br />
By:.<br />
Senior Law Enforcement Official<br />
_<br />
By:<br />
Emergency Management Director<br />
_<br />
By:<br />
Emergency Medical Services<br />
_<br />
Investment Name:<br />
Local Jurisdiction:<br />
17
Article IX (<strong>County</strong>)<br />
Execution<br />
IN WITNESS WHEREOF, the parties names herein have duly executed this<br />
Cooperative Agreement on the date set forth below:<br />
ATTEST:<br />
SUBGRANTEE:<br />
By:<br />
Clerk<br />
_<br />
By: -------------<br />
Title: President Board ofSupervisors<br />
APPROVED AS TO FORM:<br />
By:<br />
<strong>County</strong> Attorney<br />
ACKNOWLEDGE:<br />
_<br />
Date: -------------<br />
By:<br />
Senior Fire Official<br />
_<br />
By:<br />
Senior Law Enforcement Official<br />
_<br />
By:<br />
Emergency Management Director<br />
_<br />
By: -------------<br />
Emergency Medical Services<br />
09 MS Grants NIMS Compliance Letter<br />
Investment Name:<br />
Local Jurisdiction:<br />
18
To:<br />
The Mississippi Office ofHomeland Security<br />
P. O. Box 958<br />
Jackson, MS 39205<br />
Attn: Office of Grants<br />
Homeland Security Directive 5 mandates governments shall implement<br />
a consistent system for working together during incidents or events. The<br />
National Incident Management System (NIMS) has been designed to<br />
provide effective incident and event management. NIMSCAST has been<br />
designed for recording said NIMS compliance. Mississippi under<br />
Executive Order #932 established NIMS as the standard for incident<br />
management within the state. Department of Homeland<br />
Security/Federal Emergency Management Agency guidance provides<br />
that accepting grant funding is conditional on compliance with NIMS.<br />
This jurisdiction attests that we continue to strive toward NIMS<br />
compliance as provided under federal and state NIMS guidance. This<br />
jurisdiction also attests that compliance shall be correctly recorded<br />
within the NIMSCAST tool. This jurisdiction understands receiving<br />
and/or using Homeland Security grant funds remains conditional upon<br />
successful participation in respect to NIMS compliance and reporting.<br />
Non-compliance of NIMS can result in Homeland Security dollars being<br />
withheld from or drawn back from our jurisdiction because of<br />
ineffective NIMS support and participation.<br />
This understood and attested to:<br />
Signed: ~__~ _<br />
Printed name:<br />
-----------------<br />
Jurisdiction represented:<br />
_<br />
Dated: -----------------<br />
Witness sign:<br />
_<br />
Printed name:<br />
-----------------<br />
Investment Name:<br />
Local Jurisdiction:<br />
19
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 73<br />
ORDER AUTHORIZING THE PAYMENT OF $10,000.00 TO<br />
THE POLICE ATHLETIC LEAGUE OF GULFPORT TO BE<br />
USED IN THE P.A.L. DRUG PREVENTION PROGRAM,<br />
PAYABLE FROM 029-214-581<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the payment of$10,000.00 to the<br />
Police Athletic League ofGultport to be used in the P.A.L. drug prevention program, payable<br />
from 029-214-581 (forfeiture fund).<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the atlirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 74<br />
ORDER APPROVING TRAVEL EXPENDITURES FOR JOE<br />
C. GEWIN TO THE PETERSBURG FEDERAL<br />
CORRECTIONAL INSTITUTE IN HOPEWELL, VA TO<br />
VIDEOTAPE DEPOSITION OF MORGAN LEE<br />
THOMPSON IN LITIGATIONS, AS LISTED, IN THE<br />
APPROXIMATE AMOUNT OF $643.46, PAYABLE FROM<br />
THE TORT FUND<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE travel expenditures for Joe C. Gewin to<br />
the Petersburg Federal Correctional Institute in Hopewell, VA to videotape deposition ofMorgan<br />
Lee Thompson in litigations, as listed, in the approximate amount of$643.46, payable from the<br />
Tort Fund:<br />
a) McBay v. Morgan Thompson, et aI., CA No. 1:07cv1205<br />
b) AI-Khidhr v. Morgan Thompson, et al., CA No.1 :07cv1223<br />
c) Sae/v. Morgan Thompson, eta!., CANo. 1:08cv175<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, NIISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER ACKNOWLEDGING THE RECEIPT OF LISTED<br />
CHECKS TENDERED TO THE HARRISON COUNTY<br />
SHERIFF'S OFFICE FOR DEPOSIT IN THE PROPER<br />
ACCOUNT TOTALING $105,353.04<br />
August 3, 2009, Item # 75<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE the receipt oflisted checks<br />
tendered to the <strong>Harrison</strong> <strong>County</strong> Sheriffs Office for deposit in the proper account totaling<br />
$105,353.04:<br />
City ofPass Christian $1,650.00<br />
City ofD'Iberville $1,400.25<br />
City ofGulfport $38,025.00<br />
State ofMississippi (2) $607.90 & $2,929.25<br />
Evercom $26,356.23<br />
Coca Cola $5.00<br />
Thomson Reuters $160.41<br />
<strong>Harrison</strong> <strong>County</strong> Sheriffs Department, Service ofProcess (2)$2,537.00 & $9,957.00<br />
<strong>Harrison</strong> <strong>County</strong> Sheriffs Department, Records Check $80.00<br />
Tiger Canteen (2) $110.00 & $110.00<br />
City ofLong Beach $21,425.00<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER AUTHORIZING THE PURCHASE OF ONE OR<br />
MORE DELL COMPUTERS FROM DELL, STATE BID<br />
#70137, AT A COST OF $817.56 EACH, AS<br />
RECOMMENDED BY IT, PAYABLE FROM 029-215-919<br />
August 3, 2009, Item # 76<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofone or more Dell<br />
Computers from Dell, state bid #70137, at a cost of$817.56 each, as recommended by IT,<br />
payable from 029~215-919.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER AUTHORIZING THE PURCHASE OF LISTED<br />
ITEMS FROM THE LOW QUOTE SUBMITTED BY SUN<br />
COAST OFFICE SUPPLY, PAYABLE FROM 029-215-919<br />
August 3, 2009, Item # 77<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase oflisted items from the<br />
low quote submitted by Sun Coast Office Supply, payable from 029-215-919 (forfeiture), which<br />
quotes follow this Order as Exhibit A.<br />
a) Ten gray granite top and black table bases at $422.66 each totaling $4,226.60<br />
b) 40 stacking chairs at $49.95 each totaling $1,998.00<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
1801 26th Ava.' GUlfpon. MS 39501<br />
(228) 8611·2522· (BOO) 752-2576· Fax (226) 868-2722<br />
(228) 86e-an 0 • (BBS) 868·8710' Fax (228) 868-5642<br />
SOLDTOU ...
.....- _.<br />
mU1JF ~OASTBUSINESS SUPPLY CO., INC.<br />
• .. P.O. BOX 2116<br />
GUI.FPOltT, MS 39505-2116<br />
(601) 831-1019<br />
1..800-23$-5262-<br />
FAX (601) 831-1046<br />
OFFICE SUPPLIES. FURNITURE, JANITORIAL SUF'PUES. PAPE.F1 SUPpLIES, PRINTING A~D JANITORIAL MAINTENANce<br />
------~-;.,..------------..<br />
••"If<br />
: -,-.<br />
. .:,'<br />
SPECIAL INSTRUCTIONS:<br />
ATTENTION:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 78<br />
ORDER APPROVING THE CONTRACT WITH<br />
TECHNICAL SERVICES GROUP FOR THE JAIL<br />
COMMUNICATIONS SYSTEM, AND AUTHORIZING THE<br />
BOARD PRESIDENT TO EXECUTE SAME<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the contract with Technical Services<br />
Group for the jail communications system, and authorizing the Board President to execute same,<br />
which contract follows this Order as Exhibit A. TSG's low bid was accepted June 22, 2009,<br />
Item # 49.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN IIJ voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
INSTALLATION AND SERVICES CONTRACT<br />
BETWEEN:<br />
HARRISON COUNTY BOARD OF SUPERVISORS<br />
1801 23 M Avenue<br />
Gulfport, MS 39501<br />
{hereinafter referred to as the "Client"}<br />
AND<br />
TECHNICAL SERVICES GROUP, INC.<br />
12015 Oovcr Court<br />
Baton Ro~ LA 70809<br />
(hereinafterrefdled to as the"Contractor")<br />
(The Client and the Contractor hereinafter collectively refened to as the "Parties")<br />
PREAMBLE<br />
WHEREAS, the Client wishes the Contractor to carryout the work descnDed hereafter;<br />
WHEREAS, the Contractor wishes to carry out this Worl4 in return for good and valuable<br />
consideration;<br />
WHEREAS, the Parties wish to evidence their agreement in writing;<br />
WHEREAS, the Parties are duly authorized and have the capacity to enter into and perform this<br />
Agreement;<br />
NOW TBEREFORE, THE PARTIES AGREE AS FOLLOWS:<br />
1.00 PREAMBLE<br />
The preamble hereto shall form an integral part hereof.<br />
2.00 SCOPE<br />
2.1 Description oftheWork<br />
1Dst!D in baiJding radio system., hereinafter "Work". The description ofthe<br />
work is set forth in Schedule"A". Project Scope Statement. herein attached.<br />
That wotkwill follow the TSG Proposal indicated by TSG Project number<br />
(Project #2009075) shown in Schedule "B".<br />
1
The Contractor undertakes to carry out the worlc for the Client as described above in<br />
accordance with the Plans and Specifications and Contractors bid documents all of<br />
which are attached hereto as Scbedule ~ and incoIporated herein. Inthe event a<br />
conflict develops between the Plans and Specifications and Contractor's bid documents,<br />
the Plans and Specifications shall control This Agreement is only for Option A as set<br />
forth in the Plans and Specifications.<br />
2~02 TenB ofWork<br />
The period oftime to peIfonn the work is 75 days.<br />
3.00 CONSIDERATION<br />
3.01 Price<br />
Inconsideration ofthe Wod carried out. the Client shall pay the Contractorthe amount<br />
of$97,059.02.<br />
3.02 TSG proposal<br />
A detailed listingofthe laborand materials are set forth in Schedule "B" annexed hereto.<br />
3.03 Terms and Conditions ofPayment<br />
]heterms and conditions ofpayment are setforth in Schedule ~n, Pcqment Terms,<br />
herein attached.<br />
4..00 SPECIAL PROVISIONS<br />
4.01 UsefullD.fonution<br />
The Client acknowledges that, before the signing ofthis Agre.emen:t,. the contractor has<br />
provideditwith all useful infonnation regarding the Wolk "the contractor has undertaken<br />
to do.<br />
4.02 Permits aDd LiceDSeS<br />
The Contractor sball hold all necessarypennits and licenses. ifso required bythe<br />
appropriate authorities, before and during the Work.<br />
4.03 MeaJ15 ofPerformanee<br />
Except as regards compliance with the Specifications and p~ the Contractorshall be<br />
Jree to choose the means ofperforming this Agreement<br />
4.04 Care Diligence<br />
The Contractor shall act in the best interest ofthe Client, with care and diligence.<br />
4..05 Subcontracting<br />
Contractor may employ any third party subcontractor as an independent Contractor to<br />
perform services within this agreement without written approval ofClient. The<br />
2
performance ofany subcontractor shall remain under the supervision and responsibility of<br />
Contractor. Client shall have 1he rightto object to any third party independent contractor<br />
based on poor pe:rfonnance or iDappropriate behavior ~ in such eve:nt, shall promptly<br />
notify Contractor and Contractor agrees to undertake appropriate corrective action.<br />
4J)6 Supply ofMaterials<br />
The Contractor sbaIl provide the necessary materials for the performance ofthis<br />
Agreement. Unless otherwise specified in specifications or plans~the materials shall then<br />
be ofgood quality.<br />
.4.JYl WorkAccptante<br />
The Client shall determine when substantial completion has occurred; where the work is<br />
performed in successive~ locations, zo~ or sob-systems, the Client may accept<br />
substantial completion in phases.<br />
Upon Substantial completi~ as determined by Clien~ client will provide a punch list<br />
within 30 days for resolution ofminor issues, or wammty related items.<br />
Fmal acceptance shall occur whenproofofperformance, final test data, and completion of<br />
:final punch Iists are all completed to the satisfitction ofClient.<br />
4..88 DestruetioII by "ForeeMajeure"<br />
Ifthe necessatY materials used to perfoIm the Work are destroyed by"force nugeure"', the<br />
Joss shall be home by the party that provides it.<br />
4..09 Warranty<br />
The Contractor agrees to guarantee all materials and workmanship which arethe subject of<br />
this Contract to befree ofall defects, including latent defects and to bein accordance with<br />
the specifications as stated in the Contract Documents. Inthe event any defect in<br />
workmanship or materials is discovered within the warranty perioct then the Contractor<br />
shall replace orrepair, as shall be detennined by the Client, the work, which is the subject<br />
of1his Con1:Iact at no cost to the Client and in accordance with the specifications as stated<br />
in the Contract Documents. The wammty shall befor a period ofone (1) year, beginning<br />
onfinal acceptance ofthe project by Owner.<br />
4.10 IDterest<br />
Ifthe Contractor is not paid within forty-five (45) calendar days from the daypayment is<br />
~ then the payment shall bear interest from the due date mill paid at therate ofone<br />
percent (1 %) permonth.<br />
4.11 Liquidated Damages<br />
3
IfUquidated Damages are called for, failure to complete the work within "Term"<br />
(see Article 2) from the "'Effective Date" (see Article 6) will result in a perdiem penalty of<br />
$500.00 per business day and may be credited from the "F'mal Project Acceptance"<br />
payment (see Scbedule "Cj. Delays brought about by rain delays and/or "fmce nugeure"<br />
(see Special provisions Article 5.01) will be exempted from this term ofwork penalty<br />
clause.<br />
4.12 IDsunBee<br />
Con1ractor agrees to supply throughout the life oftbis Contract and any extensions thereof:<br />
Workers' Compensation Insunmce. Automobile Liability Insurance; Property damage<br />
Insurance, and Comprehensive General Liability Insurance for any and all work perfonned<br />
under this Contract. Theamount ofthe Automobile Liability Insmance shall not be less<br />
than Five Hundred Thousand and noIl00 (SSOO.OOO.OO). combined single limit. The<br />
amount ofComprehensive General Liability Insurance sball not be less that One Million<br />
and noIl00 Donars ($1,000,000.00). combined single limit. The amount ofPtoperty<br />
Damage Insurance sball not be less than Five Hundred Thousand and noIloo Dollars<br />
($SOO.OOOJ)()1 combined single limit. Certificates ofInsurance naming the Client as an<br />
additional insured sball be delivered to the Client on orbefore the date this Contract is<br />
executed byboth parties.<br />
5.00 GENERAL PROVISIONS<br />
Unless otherwise stated in this Agreement, the following provisions shall apply.<br />
5.01 "ForceMajeure"<br />
Neither party sball be considered to beindefimlt pursuant to this Agreementifthe<br />
fidfiJtrnent ofall orpart ofits obligations is delayed orprevented dueto "force mejeure".<br />
"Force Majeure" is an external unforeseeable and irresistible event, makingit absolutely<br />
impossible to fulfill an obligation.<br />
5..02 Severability<br />
Ifall or part ofany section, paragraph or provision ofthis Agreement is held invalid or<br />
unenforceable, itshall not have any effect whatsoever onany other section, paragraph or<br />
provision ofthis Agreement, nor on the remainder ofthe said section, paragraph or<br />
provisi~unless o1benvise expressly provided for inthis Agreement.<br />
5.03 Notices<br />
Any notice intended for either party shall be deemed to be validly givenifit is inwriting<br />
and is sent byregistered or certified mail, or bycourier service to such Party's address as<br />
set froth inthis Agreement, or to any other address which the party in question may have<br />
indicated inwriting to the other Party. A copy ofany notice sent by e-mail shall also be<br />
sent according to one ofthe above-mentioned delivery modes.<br />
4
5.04 Headinp<br />
The beadings inthis Agreement have been inserted solely for ease ofreference and shall<br />
notmodify, in any manner whatsoever, the meaning or scope ofthe provisions hereof<br />
5.05 Schedules<br />
The Schedules to this Agreement shall be deemed to fonn an integral parthereofifthey<br />
have been duly iDitialed by all the Parties.<br />
5.06 No Waiver<br />
Undec no circumstances shall the fail~negligence ortardiness ofa party as regards to<br />
the exercise ofa right or a recourse provided for inthis Agreement be considered to be a<br />
waiver ofsuch right orrecourse..<br />
5.07 CUDuilative RigIIu<br />
All rights set forth inthis Agreement shaD be cumulative and not altemative. The waiver<br />
ofa right shall not be inteIpreted as the waiver ofany other right<br />
5.OB Eatire Agreement<br />
This Agreement constitutes the entire understanding between the Parties. Declarations,<br />
representations, promises or conditions other than those set forth inthis Agreement sball<br />
not beconstrued in any way so as to contradict, modify or affect the provisions ofthis<br />
Agreement.<br />
5.09 Ameadmenu<br />
The Agreement shall not be amended or modified except by another writt.eil document<br />
duly signed by all the Parties.<br />
5..10 No Rightto Tnmsfer<br />
Neither ofthe Parties may, in any manner whatsoever, assi~ transfer orconvey its righ~<br />
inthis Agreement to any third party, withoutthe priorwritten consent ofthe other party.<br />
5..ll Sueeessors<br />
This Agreement shall bind the Parties hereto as well as their respective successors, heirs<br />
and assigns.<br />
5.12 Joint and Severability<br />
Whenever one oftbe Parties is constituted oftwo or more persons, these persons shall be<br />
jointly and severally liable towards the otherParty.<br />
5.13 Hold Harmless<br />
The Contractor shall hold the Client free and hannless from any and all claims for labor,<br />
materials. charges, damages, suits, demands or claims ofany and all types or kinds arising<br />
5
outofor flowing from the Contractor's work by any person claiming through the<br />
Contractor including but not limited to the amount ofthe claim or demand, interest,<br />
~court costs or attorney fees.<br />
5..14 Governing Law<br />
This ContIaet and all amendments or addenda thereto shall be interpreted and enforced in<br />
accordance with the laws ofthe State ofMississippi. and any proceeding to enforce or<br />
otherwise adjudicate therights and obligations ofthe parties hereunder shall be<br />
commenced in a coW1 ofcompetentjurisdictionin<strong>Harrison</strong> Coun1¥. Mississippi.<br />
6..00 EFFECI1VE DATE<br />
This Agreement shall become etreetive as ofexecution date by bothparties.<br />
7.00 ACKNOWLEDGMENTBY THE PARTIES<br />
• THE PARTIES HEREBY ACKNOWLEDGE AS FOLLOWS:<br />
• DUE NEGOTIATIONS TOOK PLACEBEfWEEN 1HEM PRIOR TO lHE<br />
DRAFllNG OF TInS AGREEMENT;<br />
• THIS AGREEMENT TRULY AND COMPLETELY DEFINES THE<br />
UNDERSTANDING REACHED BETWEEN TIIEM;<br />
• THEY DID NOT ENCOUNTER. ANY DIFFICULTIES IN UNDERSTANDING<br />
mEPROVISIONS OF TIllS AGREEMENT;<br />
• BEFORE SIGNING TIllS AGREEMENT. EACH PARTY HAD mE<br />
OPPOR1UNITY TO CONSULT A LEGAL ADVISER; AND<br />
• EACH PARTY OBTAINED A COpy OF TInS AGREEMENT IMMEDIATELY<br />
AFTER ALL TIlE PARTIES SIGNED IT.<br />
SIGNED IN (3) COUNTERPARTS, IN GULFPORT, STATE OF MISSISSIPPI<br />
ONTHE DAY OF -'t "<br />
REPRFSENTA11VE<br />
HARRISON COUNfY BOARD OF<br />
SUPERVISORS<br />
NAME:'--<br />
TITI.E:<br />
_<br />
_<br />
SIGNED IN (3) COUNTERPARTS IN BATONROUGE, STATE OF LOUISIANA<br />
6
ON TBE DAy OF ----' -.:<br />
TECHNICAL SERVICES<br />
GROUP, INC.<br />
NAME:<br />
_<br />
TITLE:<br />
----------<br />
7
SCHEDULE "A'"<br />
ProvideadInstall Option A InBuilding Radio System. TSG system to iDclnde dna! site<br />
monitoringwith Auto faiIover detection, 4 hourUPS, Betterthan -95dB coverage over 95%<br />
ofthefacility. System instaBation is targeted in room adjacent toIT based on OUT Current<br />
design. Rareway is iDcluded only for cable I'11D5 atbadled to ceiling below 9' elevation.<br />
CableswiD be h1lDg above eetlinglIfhere allowable. AntenDas aDd splitters are standard<br />
eeiIiJtg MOlIBt without any external security enclosures as specified by Owner.<br />
8
-9-<br />
SChedule "B"<br />
(Bill of MaterialsITSG Proposal)<br />
<strong>Harrison</strong> <strong>County</strong>Sherrifs Dept In Building Radio (Base Bid)<br />
1 RFS BOA OR2-SBLP1-88JO SMRflX) BOA<br />
2 RFS antenna 10108-1 SMR Donarantema<br />
RFS antenna l-AT02-8OOl25OO Indoor Omnidirectbnal Anlenna lJItra..&oadband fOr<br />
37 2GI3GI'NFNIt..AHNWMAX<br />
10 RFS cable NMNMS12-QX1P7 ..funller Cable .,.1m· SCF12-5OJ N-Male I N Male<br />
:J15O RFS cable HCA12-5OJP1. 1fZ'AirDieJedric, PlenUm Rated, PVDF, 50-0hm<br />
131 RFS conncecIcr NM-LCF12-D70 N Male RAPID FIT ColvJeetar<br />
1 RFS spIitIer PJX;4-38OI25OQ 4-wa.y Power SptiIler (Reative) 700-2700 MHz - N Connector<br />
6 RFS spIiUer PDC2E-7W25002-way Power Spitler(Rea1Mt) 700-2700 MHz - N Comedor<br />
10 RFS spliUBr PDC3-38(Y.l500 3-way Power Splitler (Reative) 700-2700 MHz - N ConnedDr<br />
5 RFS spliUer CD10E-7OOI27OO 3 port Directional~ 10 dB<br />
2 RFS spIitIBr CD6E-7002700 3 port DiFedional Coupler 6 dB<br />
'I Various mise. Various ConstmabeIs Morris AdapfBcs Barrels Bbaws<br />
1 Raceway Allowance Various Hard ceiling Raceway<br />
1 Baird NonPen Non Pen Mount<br />
'I Block Non Pen Mount Ballast<br />
'I Failover Redunt Site Switching System<br />
t Allive Telecom Travel<br />
.1 Alive TeIemm Design Engineering<br />
1 Alive Telecom Testing & Report<br />
'I APe 1500 'I5lY»I Rack Mt UPS<br />
1 RSC Rental Scisor lift Rental<br />
--<br />
Each_c, ._-, .. -<br />
-..•.l'cmtl· ..... :;0.<br />
$3,475.51 $3,475.51<br />
$248.78 $497.56<br />
$95.43 $3,530.79<br />
$75.61 $756.10<br />
$3..05 $11,432.93<br />
$26.66 $3,439.02<br />
$2OQ.61 $200..61<br />
$95.12 S570.73<br />
$191.46 $1,914.63<br />
$295.12 $1,475.61<br />
$295.12 $50024<br />
$1,524.39 $1,524.39<br />
$1,829.27 $1,8'29Zl<br />
$347.56 $347,56<br />
$78.05 $78.05<br />
$1,829.27 $1,829.27<br />
$0..00 $0.00<br />
$0.00 $0.00<br />
$0..00 $0.00<br />
$1,048.78 $1,048.78<br />
$1,95122 $1,951.22<br />
1 Mise Materials Install EJedric:aI--PoMr, cable, Rack, etc<br />
1 Mise Materials InstaD E1eetroniQ-Connedol"l'>, Interconnect. Iabets<br />
1 MlSC Ua1eriaIs InstaU Mec:hankaI-Umtrut; ~ bolts, screws etc<br />
10 Mise Travel Allowance 0veI'nght acx:ornmodatbns (2 Men)<br />
38 MI5C Trawl Allowance Man Days Per diem<br />
1 MiSe Travel t.IIeage RT PerVetw':ls<br />
$419.30 $479.30<br />
$691.72 $691.n<br />
$272.33 $27233<br />
$200.00 $2,OOOJX)<br />
$S6.S7 $2,533.33<br />
$128.00 $128.00<br />
378.67<br />
56.80<br />
8.00<br />
Field lalxlrtD provide, install, and caIil:ntle <strong>Harrison</strong>~ Sherrifs Dept In BWding Radio (Base<br />
BicI)<br />
Project management, and "lIation OOcument Fe'Iriew<br />
Engineering, Design, Cad Time, PrograrrJrBng<br />
$65.00<br />
$125.00<br />
S15{UXl<br />
$24,613.58<br />
$7.100.07<br />
$1,200.00
8.00<br />
0.00<br />
1.00<br />
26.51<br />
16.00<br />
SUb ContractcrSCope LUMP SUM<br />
Admin & pl'DCt.n!tOlri<br />
Round Trip Tnwel time Per Man & Truck Hcuty<br />
-10-<br />
Materials Sub Total<br />
%8alesTax<br />
Freigtt<br />
Labor<br />
% Discount.<br />
Suggested Retail<br />
TSG Grand Total<br />
$60.00<br />
$16,176.4-7<br />
$50.00<br />
$89.79<br />
$<br />
$400.00<br />
$t6,176.47<br />
$1,325.35<br />
$1
SCHEDULE "C"<br />
(payment Terms and Milestones)<br />
40010 Upon delivery ofmaterials.<br />
500/0 Due at substantial completion as detennined by Client<br />
l00t'o Due upon delivexy ofsatisfactOIy proofofperfonnance and final test data.
NOTICE OF INVITATION FOR SEALED BIDS<br />
Sealed Bids \-v.ill be accepted by the Bomd of supervisors of Hmison <strong>County</strong>,<br />
~ at the Board Meeting Room in the FIISt .Jndicia1 Distrld Courthouse in<br />
GulfP.ort. Mi~ nntil1he hour of10:30 o'clock AM. on AprIl 7s 2009, fur sealed<br />
bids fur IN-BUILDING RADIO COVERAGE :FOR THE HARRISON COUNTY<br />
SHERIFF'S DEPAR'I'MENT.<br />
All prospectiyc vendors are invited to attend a Pre-Bid Site VJSit and meeting to beheld<br />
onMatch2d",. 2009 at 9".30 o"clock AM. at the <strong>Harrison</strong> <strong>County</strong> Adult Detention Center<br />
at 10451 Larkin Smith~ Gulfport, MS 39503. All Vendots attending must provide<br />
Driver's License or DMV ldenIificafion number, date of birth. and campIstB name of<br />
each individtmlto secure clearance far !lJlfmiUaru:e 10 the 18ciIity. To ammgc fur your<br />
particlpaliaa in tbc site ~ all i:Dformmion IJm5I be :faxed to the attention of Robert<br />
Bailey, <strong>Harrison</strong> <strong>County</strong> E-911 Commission at 228-83I-u762 by 3:00 o"c1ock PM.<br />
March 19. 2009.<br />
Bidders:interested inthe detailiI oftbisprojectneed tn CODtact theHatrison <strong>County</strong><br />
Pm:cbasing Department at 228--865-4028 between the hours of &:00 am. and 5:00 p.m.,<br />
Monds:y 1bm Friday.<br />
All bids nmst be on file with 1he CJdaI1he Boatd prior 10 the opening time as stated<br />
above. All bids must be sealed and cleady madred on the outside of the envelope as<br />
indiCPfed. ""IN-BUILDING RADIO COVERAGE FORTHE HARRISON COUN1Y<br />
SRKRJF.I.l"S DEPAR'l"MmT to beopeu.ed on.April?,2009'".<br />
Envelopes not so marked am submitted at the risk of the prospective Bidder and the<br />
<strong>County</strong> assumes no responsibility for the premature opening of same by any Ccn.mty<br />
employee.<br />
Bids sent tbroughthe U.S. Mid) &Ie done so at the risk ofthe Prospectiw Vendor and<br />
should be addressed 10 the H&lrlsnn <strong>County</strong> Board of~ in care of the<br />
Cumcely Clmh Offit=. POst Office Dmwer cc. GulfPort, Mississippi. 39502. The<br />
<strong>County</strong> is NOT responsible :fur bids tbBt m:rl.ve in the mail after the designated opening<br />
time. Bidsmay be delivered inperson to the Hamson <strong>County</strong> Cumcely Clerk's Office in<br />
theFimt Judicial District Courthouse located at 1801 23"Ave. GuUport, MississiP,pi until<br />
5:00 p.lll. on Monday,. April 6,. 2009. or the Board ofSapervisar's meeting .room. at the<br />
F"lrSt Jndicisl District Courthouse in Gu11porl,. MiS'ti$ippi on Tuesdays Aprll 7, 2009~<br />
prior10 theopeoingtime as listed above.<br />
The Board ofSupervisor"s will meet at the time BDd in the place stated first above in this<br />
Notice and will "then and there open. read aloud, consider and take sncb. action as the<br />
Board may then determine on bids :received in accoIdance wit.h this Notice. The Board<br />
resecves theright to reject any and all proposals and to waive in:fimnaIi:ties.<br />
Initials:<br />
CIic:Dt<br />
11
By Older ofthe BoaId ofSupcrvisor.;, adoptedthe tjh day ofFebrnary, 2009.<br />
(SEAL)<br />
lsi John McAdams<br />
Clerk<br />
Board ofSupeMsors
BID SPECIFICATIONS FORIN-BUILDING<br />
RADIO COVERAGE AT THElIARRISON COUNTY<br />
ADULT DETE.NTION CEN'I'KR.<br />
OVERVIEW:<br />
Hatrison <strong>County</strong>, hereinafter reter:red to as "TheCauaty".isrequesting bids for the tum-key<br />
installation manin-buildingmdio COYCrage system:f.br1he<strong>Harrison</strong> <strong>County</strong>Adult Detention<br />
Center located at10451 LarldnSmithDr. in~MS. Inaddition to meeting the<br />
specification oftbis bid docnmeot 1hcvendor sbaU also complywith U1e CUI!Q1f "f1m:riSDlJ<br />
<strong>County</strong>EmergeocyRadio SystemCoverage Ordinance"" {copy attached}. Ifthttcme difi"ereaces<br />
in reqtJiremcDts between the "OnJinance"" 8Dd the bid specifications the Bid Specifications shall<br />
prevail<br />
Hanison <strong>County</strong>isrequesting the proposed vendms to submita base bid for1he iDstalIation ofa<br />
redundant capablepuhlic safetyin-boilding radio aMDge sysIem. The vendors aIe additionally<br />
requested toprovide ::qmatcpricing designated as Option .,.A" to iocJude tbe costs to provide<br />
SSOMHz Cellular B .I;B" coverage and Option"13"" to inclnde the coststo provide oovcmgc fbr<br />
PCS Band wimless systems.<br />
The mpid eYolmion ofwireless services and applications require an in-buildingsystem to<br />
accommodate alarge may ofservices and beable to scale graccfu1Jy. without displacing<br />
c.tisting invcstmems orrequire additiODal cabling ovUys. The in-building system sbaIl be<br />
capable ofsupporting iDitiaUy and in the future 1hc fnlInwiog spectr um ofsenoiccs. appficatiaos<br />
and technologies.<br />
Public Safety: 806 - 824MHz/851-869MHz<br />
Cellular: SSOMHz Cellular B & B'<br />
PCS "WIreless Systems<br />
SIGNAL COVERAGE AND REJ.TABHJTY:<br />
'The fundamental pUrpose of1bhin-buiJdingwitcless system is to significantly enbance the<br />
covemgc ofpublie saft:ty fu;q'tmQes 806- ~J 851- 869MI:Iz. The systemmust have<br />
the ability to add a cmierusing CeDnlar B & B· at 850MHz and PCS wireless services. The<br />
system mustbe designed 90 as 10 mitigateco-channel interlerence between the public safety and.<br />
eelluJar frequencies.
AcnVE SIGNAL HANDLING:<br />
The in-buildingsystemshall have active (powered) elements that Iilter and ampIifY signals on a<br />
:fu:quency specific basis to consistently deliver wireless services atthe appropriate power levels.<br />
Thesolution shall baYe the flexibility to support all rcqucsred services with separate amplifiers to<br />
insure that each service (or cauier)1m3 the ability to aajUSl and controlpower IeveJs wi:l:hout<br />
disbttbing otherservices. Harrisan Cotmty e:xpeds a signal SIreDgtb.ofatleast -85 dB<br />
tbmughout 9S% ofthe covsmge area. furthe given platfaanon all ccm:red :fioms and locations<br />
within the facility. This signallcml mustbedemonstrated as proposed via a post-installation<br />
~As Built Covemge S'mvcy"' at the time ofcommissioning orpriorto system. acceptance by<br />
Hmison <strong>County</strong>.<br />
IN BUILDING TRANSPORT:<br />
The <strong>County</strong>cuaentIybas llD existing.fiber optic backbone. The vendor slmIlprovide all fibet<br />
optic or other cabling riser backbones as needed to support their proposed sysIem.<br />
HORIZONT.AL CABLING:<br />
The selected vendoris required toProvide any couial cablefrom each teleeom roam to any<br />
antenna. access point, or device teqDin:d10 support the proposed sysfmn. All cabling shall be<br />
plenumrared andshall beiodependentIy supported above the ceiliog andinamduit where<br />
exposed ceilings exist and are accessible:from iomate areas. AJ1y penetrations offiIe walls or<br />
between :floors shaU be properly sealed as required by cmrent fut: codes.<br />
POWER:<br />
The power sbaIl be utilized from the data centerlocated an the ~ floor or the<br />
telecmnmmrications roam on thor floor. Ifthis is not poss1~the venda! shaD cksign.their<br />
proposed equipment to be located inthe releeommunicatkms. room located Qll each floor.<br />
MODULARSCALABILlTY:<br />
The proposed m..bnilding sysrem shall support all required seMces in a modular arcbitectm:e so<br />
thst~ can be added orremoved withoutrequirlng:oew Dmaslroctmc or disturbing existing<br />
services. This architecturo sbaIl enable a ~y as you~stmtegyforincremenmIly adding<br />
service-specifi.c modules whennew services me reqnired or expansion ofthe system. isrequired.
CONFORMANCE WrrR STANDARDS AND REGUALTIONS:<br />
Tho proposed system sball utilize industry or~ staDdmds wherever possible a cpposcd to<br />
proprietary implementations. The vendor shall comply withall~~ and fcleIaJ<br />
telemmmonicatirms regnhmons This will fnclDdc hotnotbe Jimitcd. tohmng all active<br />
elements (remote~ APs) insecure telecommnnicatiom closets to sfulpIify ongoing<br />
1ll8intemmee and insnre security afthesystem.<br />
SCOPE OF PROJECT SERVICES:<br />
The \'eador will meetwith <strong>County</strong> represematives to establish the implementation services to<br />
include worlc schedule. projected completion date: and significrmt mi1esroncs to bemet.<br />
The vesxlac isrespansihlefur the de!ivety ofan cqnil'.....d to FOB Gulfimt:s MS. The vendor<br />
will unpack and properly installall equipment and suftwaIeattho designated insm1lation sim{s)<br />
according to the previmlsIy agreed npcm.tjmeHnebetwccu the vendorandthe <strong>County</strong>. The<br />
vendor sballprovide all nec ,.:ossa,y equipment, materials, and laborfor 1he installation afa<br />
COlupleto and:fimctioDal system. The vendor sbaJl ntiIimpe1sonncl that are tmined in the<br />
inst&Uarian oftheproposed in-buildingwireless spiems.. The vcodor will iDsme1hat an<br />
ec:plqml8Dtprovided is identical to the eqrdj;ijueDf listed on their bid ptopusttl. All insf.aDed<br />
cabling and wiring willbe oniedy and neaU:y dressed. All cabling end equipmentwiII be<br />
identified and JCfeEcnced inthe
:functional block diagrams orsystem.-generak documentation 1bJl1 provides an avera1l system<br />
ccmfigomtian with each device identlfil'd Thewndor shallprovide floorplans thatindicate<br />
raceway. wiring, and all other system camponeots used within the system.<br />
PROJECI'TEAM:<br />
Thevendor shall staffthe project withsufficient qualified analysts and technicians to configure<br />
install and fest the complete system in acc:ordancc with thetimeIinc csmhUMed in the<br />
implemmlt8tion schedule. The vendor will hold mgWarly scheduI.edmeetings throngbout the<br />
installation and implementation of1be system with previonmy designated C
Bid Form<br />
fll/. bZ3. z.. tf<br />
TOTAL BID PRICE $<br />
e P-tCD i1 1'!J.f4 It qZ;&S'l J (1) Z.<br />
Z ?.<br />
~ IH (0 VI . '/J" I" I ti/ 5*Ct{ I<br />
It<br />
/rrf}<br />
Manufacturer: ll.. F:5~ _<br />
II<br />
DeDverySchedule;<br />
-L.Ls t1r;K.l<br />
Warranty: , K r~/ Ids<br />
> I<br />
If blf' f4u.y. \.h 100d'1<br />
TeJephone~ 1..."2.';.-IS \ -q £;00<br />
Fax:<br />
L
e<br />
c'<br />
•c..<br />
.!<br />
e:<br />
(:<br />
c<br />
e:,:<br />
c ' 3<br />
C<br />
C<br />
C' ...<br />
C<br />
~=x~ USAA1;'rbill • 84].512269751<br />
• W'~Pftlll8<br />
~:n1r3:ag 8:~~=r \~)b - 81b9,--'1...;;..·__<br />
=~13obCllln0 \'e.tJe. Ph9n~lffiSL1.5\ ~~<br />
llgmq'\eclJn\coJ Sex: \\\c.eS G~Cl \p; 1m .<br />
AfdIa..\'d0\ ~ c..\~C2J( \oro U:. OPilCl&~<br />
ru , A () I PaclulolnlJ<br />
,:::, :\f~v< "[I.liJIn ,1; hillil il~!1 'l~(Im',/lll :;,J 'f) li( ': ':'\'1 1<br />
tt....~iIt_,..~G"'ti!\I..I!IIlIdIDlllIII..llIIlll~~M<br />
••Itllfllllillll_ IMIldIIIIoIt"lllftillilltllllll...~<br />
Questlan'" VWlt_Webtilt81r.dox,cam<br />
ar aun 1,11OllltJ'td"'8OCIAlJ3mll.<br />
i;~;\~i'\t\'(;!:i:Ni:i\;lii1:~:;:Hl:]/:;flf;\\;ilt'i::~:~~';~i;';\~:iJ;,!{:I1:WijJ:::i(i::j;I))~:,(:!i':i'!'::'i~,(:YrtrM;g,:~;}ii,;t!';(lj~r,11~,:j,i1j<br />
;'I!lj,I~;j~t:,Y':,iti r~;~ti 7~:\i}\('l~l'\':;'ill~ -:i'n')"i:I" t';; '!. .~:r;\r~;I;;;.'~/,r~-!~ (i;i.~~I)'-::/ffl('~·---:;·~~~S}1 ,\', ii;li;:~(:'f:':"(;~'" ?ihi~,:,,:,,!;.j:;', "<br />
tEt:i!!!i};![::;V/ i :l;::':c;j:,!!:S:r"bl!:'j;!,::l:;i;j,:i:Mfiftl?~:;1::Ld:[~t;:'~\:::)2~:l,;!.~wr:I~:,:~1~~:M,~rM!,~,;:;jl:'<br />
4. Ell[lflIS PIIlk.III .....rU AIIrAw.vUlI1II..,1k<br />
111....,........."';1'__....<br />
o t::IelPIl~l!Y.lJ'I"n1OI11 0 ~1~EilSltlldlll!Cl'lmiOhi 0 fNilf1nl~1<br />
... ~IIJ r...~..........~ :~'::=r~<br />
o UW'~2fml:", 0 ~='1.r I...,,,<br />
L.-: " .."""".u~."'...IilIMlIbouIlir!&_IIIl~<br />
4b Expreu fl'llghl SIMOI<br />
o 1Wlf:1~~'ttldhl· 0 ~~1l!U1lt<br />
loCitItr~<br />
~y ~'t-on ~ ~ M J- z. 1000=1- ~'GdEdw.W~" Ds:.¥!:.c~~=<br />
lllII\"OIl4 TIIaIW,Il\ll 1bIrilDlIInI'lll1u1l<br />
~ ..et<br />
""11lo1iltlo...lillol\llllllltU'/llllt_" '..........'10111"'-..<br />
1I111J_ISIOlllllurl ..,.It_...~..,.--. ........<br />
==t':t'rlJ;lI:lt:=.=~...:.*'-<br />
IrWil..t=..rt:A':tf.rr..f.~<br />
o t\1f:~~L,FrllUId<br />
·1_'.......1llII<br />
DOIIMr<br />
Yell' kltomal BtIIk1n RII.,lnDD "I' i I ,) 11,-, t 0 8plllllllllllodlllllJ r-'_ 10_,..1\1 ",,",UI.I.....l _ 'I<br />
lIrj',ff_IIfI'iOi,,,,u.1Iohi. ~ lIA'IlIllIW'lItIIwIy HlIlDWalllrdwr 0 IIDLDhlInlllY<br />
Q·te 0 ~vt!£tIlr 0 ."#dlMLnatllJ\ ~Ulftxlllll~an<br />
r:~ h"t"'\I" .:&\1, I rt \1".1\, \i '
INCORPORATeD<br />
TO:<br />
FROM:<br />
RE:<br />
DATE:<br />
FILE:<br />
Hanison <strong>County</strong> Sheriffs Dept<br />
1801 ~ Avenue<br />
Gulfport. MS, 39501<br />
Arthur "So- Hoover<br />
In Building Radio System<br />
FrKlay, AprB 03. 2009<br />
2009075<br />
Please find our proposal for the In buikii1g radio system. System is designed to<br />
meet orexceed spedfk:ations.<br />
Should you haVe any questions regarding 0lXdesign orproposal. pleasedo not<br />
hesitate to call and disaJsS. We look forward to working with on this project.<br />
~~----<br />
Page t 41312009 6:21:22 PM<br />
Technical8ervices Group, Inc. t 12015 CkJYedand Court f Balm Rouge. LA I 70809<br />
(225) 751-9800 ph f (.225) 153-1726 fax
,."",.. ..<br />
TecImfcaIS..k:es GrOup. Inc.<br />
t2IltS~Cl<br />
!lIIIIIn....lA7IlIlII!i-4125<br />
tZ/Ill15....<br />
~l'S-mlIla<br />
~<br />
_ Hi!IItsm Q!I;:lbf BIadS;_~<br />
........---_...<br />
tlaIe::<br />
~9:I*s~.at9<br />
l'ltlpGIIl....31~• ...,._IIltI!:MS.__.s<br />
_
I<br />
~<br />
-<br />
<<br />
-'
- -<br />
<<br />
-l<br />
! a
I<br />
~-<br />
<<br />
: .';.<br />
--<br />
• ?<br />
a-\..<br />
.-
_ l ~: • l • I I' I<br />
, ;<br />
- . ,<br />
. -- , ... -- - .. -" .'<br />
.. .-<br />
ANn3 0ffAid)(System ·13.45 ooסס.0 Q.M03 Q.04 Pass<br />
n<br />
ANT24 0ffAir0 (SysI=n -13.42 ooסס.0 CJ.0404 0.04 hss<br />
l)<br />
AN1'25 0ffAid)(Symm -9.61 ooסס..0 0.0626 6.06 Pass<br />
1)<br />
mt'26 OffAirO (Sysfan -1(1.15 OOסס.0 o.OS851 0_06 P:iss<br />
1)<br />
ANT21 0ffAir0 (Systtm -9.41 ooסס.0 0.0636 0.06 Puss<br />
n<br />
ANT28 OffAirO (S}Slem -9.49 ooסס.0 OJl63S O.f)6 Pass<br />
n<br />
A~ 0ffAir0 (System ...s.ss ooסס.0 0.070S 0.07 Pa5s<br />
1)<br />
AN'I3O OffAirO (Syl2m -3.07 ooסס.0 0..1331 0.13 Pass<br />
n<br />
ANn1 umUI~~ -2.95 Cl.UUUU 0.1348 0.13 Pass<br />
'- , : _;'1- ' -.<br />
'-'~ ~ I<br />
ANT.3Z OffAirO (Syslrsn -J.11 0.0001 0.1667 0.15 Pa$<br />
1)<br />
ANT3J 0ffAjrQ (System 4.07 OOסס.0 0.1186 0.12 Pass<br />
1)<br />
AW" r:I4 OffAjrfI (S,fm:m -3.84 OOסס.0 0.1211 0.12 Pass<br />
I)<br />
ANT35 0ffAir0 (System -2.35 0.000_ 0-1445 0.14 Pass<br />
1)<br />
,<br />
1s,-.1 I MS PS IDigitaI/BOO MHz - SMR BlIIld/ Public &!d:Y - PSMA BJoc:kI Nb. ofdlllusds; 11Mb. ofsoun:es: 1<br />
Based QB: JCNIRP limits fur general pubIk t:q1OSu,e 10 tim"'"varying deetric fields. as defined in Table 7 ofOUiddinl:s fCI'r limiting<br />
~ to tim~ c:Iecfrk; magnetic:, ad electromagnetic fields<br />
Page 21 2
PrajeetDIlle: <strong>Harrison</strong> <strong>County</strong> Jail<br />
Prujed:CRlIfiu. tim:3l.3112009<br />
Equipmentlist report<br />
ADIl:ma RFS 1011)8..1 Y8f!J.lIIdeIt-. (CetIu"baud) NlA 1<br />
- .<br />
Antenm RFS l-A'fOl-8DM.SDO<br />
-<br />
Antenna fur COMA. IN/A 35<br />
r'--<br />
GSM, DCS, Ja,30and WLAN -1Q6.960<br />
MHz/171f1..2SOO<br />
.<br />
MHz<br />
BOA RfS I-BDA-4B71 0 Amplifir:r·~Solutiaa NlA !<br />
fbi' SMRIOO (Ul: 806-824 MHzI 01.:<br />
BS1-869 MHz)· I-Input and l-Output- 'N<br />
Female<br />
[Cable RfS HCAJ2-SWPL i112- AirDicledrie. Plenum Rated. PVDF, NlA<br />
fP;ot<br />
5O-obm<br />
Cacmcctor RfS '-..nL..T ~2-D70 N Mall: RAPID FIT Coancctor NJA 116<br />
~ RFS Low Loss.2-wq Indoor Powa-Divider- NlA 6<br />
()pcrat:ilIft a.d 800-2500 MHz - 20dB<br />
1&:lI:tIioIl- N CuaDec:tors<br />
Sp&uer RFS .scpll3- 1...fNLoss, 3-way lDrJDm' PowerDirider- N1A 10<br />
Opetatias Band 800-2500 MHz - 2MB<br />
1sDIation - N Cawit£tars<br />
Spfira!r RfS SCPf>4..8OQl2SO Low Lcs.4-way IDdoor Power [)jyjda--<br />
Operating Band B0Q..2S00 Mfh- 20dB<br />
NlA J<br />
ISpDJIcI-<br />
JmtatiaD - N~<br />
IK!"~ 0A-S00'2S 3pmtDitedi .(Q..) dB 110 dB) NJA 4-<br />
00<br />
Splids' RFS SRDC2QA~SOOl25 3 portDm:ctiomd coup~ (0.2 dB 12OdB) NlA 1<br />
on
PnIject..-: Hamson Coanty J:dl Deip tempu~AfwcTek:cam<br />
Pr.Ject creaftHUk: 313tnm9 [!riper. D.m BariDD<br />
[',11' r,,';, t<br />
~<br />
" ...... ' - ' .. ..~. ~ \ :' ~ ~ ,<br />
. ,<br />
- - ~- ~ - -<br />
"<br />
'<br />
., " : . '-:~ . ,<br />
.- . - .. ,<br />
-<br />
.A)ITt QffAirOtsY*m -13.4S OJ)QQ(J O.Q403 0.04 Ptss<br />
1)<br />
IANn 0ffAirl) (SystI!nt -13.46 G.OOOO 0.0402 0.04 hss<br />
1)<br />
ANT3 Off'AirCl (SJ*m -13.39 fI..OQOO OMOS 0.04 P:Is$<br />
1)<br />
ANT4 0ffAir0 (SystIm ·13.69 ooסס.0 0.0392 Q.l)f P2ss<br />
1)<br />
ANT5 OffAiJO (SJskm -13.76 0-0000 0.0389 0.04 Pass<br />
l)<br />
1ANT6 ~-... -13.41 ooסס.0 0.04QS 0.04 Pass<br />
1)<br />
AloIT7 ~-~ -14_OS 1l.QOOO 0.D.376 Q.G4 Pass<br />
1)<br />
AN1'3 0ffAjr0(Sysiem -14.09 ooסס.0 0.0374 0.04- PIlSS<br />
1)<br />
IANTIJ<br />
• 1{System -13.1r1 01lO0O 0.0384 0.04 PlI5S<br />
I)<br />
ANnO OID\irO (Sysb:m -U.82 0..0000 O.tB86 Q..04 P2SS<br />
1)<br />
ANTI} 0ffAir0 (Syskm -13.82 ooסס.0 M386 0..64 PiISS<br />
1)<br />
ANTI2 0i'fM0 (SystJ:m ·13.7& G..oooo 6.0387 Ql)4. Puss<br />
1)<br />
ANT13 0ffAiI1} (SJ5tcm -13.59 EUJOGO CUn90 Q.04 Pess<br />
ANTl4<br />
1)<br />
Ii-"<br />
OOסס.0 OJn98 0.04 Pus -13.56<br />
ANTiS OffAirf) (SJslmn -[3.29 ooסס.0 0.0410 0.04 Pass<br />
1)<br />
ANTl6 Qffi\irO(S)ostcm -13.44 tlOOOO 0.04Q3 0.04 Pass<br />
f)<br />
IANTI7 0ffi\ir0(Sysmm -13.45 ooסס.0 0.0403 o.M Pass<br />
I)<br />
.<br />
ANTIS<br />
(Syshm -U.6I ooסס.0 0-0395 a04 Pass<br />
1)<br />
ANTI!' 0ffAir0 (System -13.76 OOסס.0 0.0389 0.04 Pass<br />
l)<br />
ANT20 OffAirO (System -1350 ooסס.0 0.0400 0.04 Pass<br />
1)<br />
ANT21 0f'f"AK0 (Sysb:m -13.42 0.0000 0.6404<br />
Ii<br />
0.04 Pass<br />
ItNT22 OffAirO (8)'stcm -13.76 11.0000 0.0388 0.04- Pass<br />
I)<br />
Created on 411/2009 Page 1/2
I I<br />
~-<br />
<<br />
s-<br />
~ ;!<br />
II ....<br />
... .... ~:"<br />
I,<br />
I<br />
....=- -.:':<br />
.. ,...,~-'<br />
"";-.<br />
. .\...
II<br />
~-<br />
<<br />
..<br />
.!<br />
----- -~--~~-<br />
~.<br />
.........<br />
. i..:*.-.<br />
'..<br />
.. .<br />
-=-«~<br />
.... .; ..'
T86<br />
~.~<br />
==="AIa..~<br />
~E ......<br />
TechnIc:aI Services Gmup, Inc.<br />
UllUQMIflIIIdCL<br />
SIIbt~lA'l'IlllS-Ca5<br />
1#i1S'J..!ill!ll2l<br />
l2ZV15fi25_<br />
W!J1"i5S!' OO!I(<br />
__ HlIafsonco.!yEkadd~<br />
_180123n1Ale1ue<br />
"'J,st,2lpQ!j!!t. lis.3S5Ot<br />
-~ ~~<br />
- a..:.r QlIbOllicll<br />
~~~~ii~=<br />
1<br />
~<br />
JdI. ZlII!lCIJ'5 0IlIIlIl&<br />
D*
, .<br />
TSO<br />
~!!!<br />
Friday, April OS, 2009<br />
Chancery Cletks Office<br />
Hanisun <strong>County</strong> Board of Supervisors<br />
1801 23rdAvenue<br />
Gulfport, Ms. 39501<br />
Dear Chancery,<br />
TSG Job., 2009075<br />
Ref: HarrIson CotlntN SherrIrs Dept In BtBld'mg<br />
Radio (Base Bkl)<br />
Weare pleased to provide a proposal foryour review farbnishillg the SBnIices for the Harisoo <strong>County</strong> SherriIS<br />
DeptIn BuiIclkIg Radio (BaSe Bid) al1801 23cd Avenue Gulfport, Us. S9501.<br />
Our is based on DDT oftbe ofwort:<br />
ProvfcIa and Install Option A In Bulking Radio System. TSG system to includedual_ moniloring wiIh<br />
Inf8i1oveJ" rIefecIbn. 4 hour UPS, Beller" Dsn -95dB coverage over 95% of1he ftIciily. System<br />
insIalIation is Iargeted in room adjacentto IT basedon DUr Cwrent design. Raceway isindudsd anty b"<br />
nmsatlached 10 dsIing below g elevaIkn Cables wit be hung above cfeIng where aIowabIe.<br />
Iennas and spJiIBrs are standard cisIing mountwIhotJt al1'J external semrfty encfosl.res as spedIied by<br />
Owner.<br />
We wil fUrnish and JnsfaII~ shoMl an IhB alliidled dBtaiad pmposaI page. The cost WOffc wil be:<br />
MaleriaIs SubTolal $42.5m'.07<br />
% SalesTa $0.00<br />
FreWtt $2,,129.85<br />
Labor $52,332.10<br />
1SG GrandTobII $97psg..Q2<br />
The costfndudes aD ~ents and Instalalfon laborIncluded WI the scope. Travel expenses, project<br />
management, testing, and teQUired system documentation are addlti0naiiy inckJded unless oIhefWise exckJdsd.<br />
AI carnponenl unit priceS and op6ons are shown on Ihe alac:hed proposaf.<br />
Our pmposaI fates Into aa:ountthe foaMing ex'*ldOIlS and does not fndude !he tbllawing;<br />
tQ.lStOfllei pmvkied~ Abare CeiI!1g Raceway. EIecIrical. and oCherfaQlty modiiicalions.<br />
Ourwork is guaranteedInbetee rA deEdson materials IRIWOItmmshJp for at new scope components<br />
provided ~ TSG tJra periodofone yeari::IIIrMIng thelistuse ordeIiYe«y ofIhe c:omponenIs. OUr warranty<br />
excludes damages caused byadSofgod, tt*d partfes, misuse. vandaIsm, theft. and abuse as sfipufafed in the<br />
T5G standard Termsand CondiIions. During this period. wewill repair" orJepIaca at ouropIion any defectivB<br />
components or-wortmanship dumg normal wortfrV hours exduding travel~ at no addIUonaI costto<br />
Hallimn CClUIlly Board ofSUpervIsors. O&r pmposaI ramains vai:f tor the next 30 days<br />
05'D3I09<br />
Ifscope's scheduled WllipletiAl is less Ihan 30 days from sfaMD-tinish and yourtirms iiJXOlRIt is curn:mt and<br />
approved b open account biIing. our tenns HI&: lBO.<br />
If the scopes scheduled campJetion is ptqeded to be greaIer than 30daysinm aa:eplance, TSG requlres a fifty<br />
percentdepasftatacceptance to ab:aIB the requSed resources. forty pen:ent due upon commencement dthe<br />
project on sHe. with the rsnaining bala1ce due wilhln ~ days afterthe~mille project.<br />
Accepfi:m:e ofthis praposaJ can be~byJeceipt ofa nDJH:a1Celabie plU'Chase order, or by~ a<br />
.signRd copy ofUte aItached page{s). All sales are $Ubjed.to TSG's standard terms and condilions as attacJled<br />
oravaIabIe iJrreview an ourweb site atwwwJsacom.eom<br />
Please do nothesftale to callifyou have any questions, Ican be reached at 225--151-9600.<br />
Sincerely,<br />
~0B\2009 Jobs\2009075 Harris <strong>County</strong> JaiI\TSG Proposal\2009075 Harrfson Proposal BASE BID<br />
040309 v1JI2OO9075 <strong>Harrison</strong> Proposal BASE BID 040309 vijl Page 1
1) Biding Requirement<br />
2) Specifications and Plans Diagram<br />
3) Perfonnance and Payment Bonds<br />
4) Retainage<br />
5) Certificate ofResponse<br />
12
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3,2009, Item # 79<br />
ORDER AUTHORIZING THE PURCHASE OF THREE<br />
TOUGHBOOK COMPUTERS AND THREE MOBILE<br />
PRINTERS FROM THE LOW QUOTE SUBMITTED BY<br />
CDW-G AT $8,038.62, PAYABLE FROM 029-215-920<br />
(FORFEITURE), AS RECOMMENDED BY IT, AND TO BE<br />
REIMBURSED BY THE JAGIBYRNE GRANT<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofthree Toughbook<br />
computers and three Mobile printers from the low quote submitted by CDW-G at $8,038.62,<br />
payable from 029-215-920 (forfeiture), as recommended by IT, and to be reimbursed by the<br />
JAG/Byrne grant. The quotes follow this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYB<br />
AYB<br />
AYB<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
oIIl<br />
The Right Technology.<br />
RightAway. '"<br />
www.CDWG.com<br />
800-8D8~4239<br />
Page 1<br />
SALES QUOTATION<br />
BRENDA BAREFOOT<br />
~ 10451 LARKIN SMITH DR<br />
L<br />
L HARRISON COUNTY SHERIFF<br />
T GULFPORT, MS 39503-4615<br />
o<br />
Cu~omerPhone# 2286042361<br />
HARRISON COUNTY SHERIFF<br />
~ 10451 LARKIN SMITH DR<br />
I<br />
P BRENDA BAREFOOT<br />
T GULFPORT, MS 39503-4615<br />
o Contact: BRENDA BAREFOOT 228-604-2361<br />
Customer P.O. # PoLNl703 QUOTE<br />
3 1506601 PAN TB 52 P8600 160GB 1GB DVR XPP 2264.20 6792.60<br />
Mfg#: PNB-CF-52EKMBDAM<br />
Contract: SYNNEX GSA SCHEDULE (SLED)<br />
GS-35F-0143R<br />
3 470719 PAN TOUGHBOOK WARRANTY PRO PLUS 3YR 220.34 661.02<br />
Mfg#: PAW-CF-SVCLTNF3Y<br />
Contract: SYNNEX GSA SCHEDULE (SLED)<br />
GS-35F-0143R<br />
3 1355187 HP OJ H470B MOBILE PRINTER 195.00 585.00<br />
Mfg#: H-P-CB027A#BIH<br />
Contract: MARKET<br />
Recommended items for<br />
PAN TB 52 pa600 150GB 1GB OVR XPP<br />
565717 PAN TOUGHBOOK BAT WAR EXT YE<br />
PAW-CF-SVCBATTXT2Y 253.36<br />
Recommended items for<br />
HP OJ H470B MOBILE PRINTER<br />
1011309 SVN 2YR EXT<br />
SVN-054453<br />
1011304 SVN 1YR EXT<br />
SVN-0544S0<br />
REPLACEMENT<br />
69.82<br />
REPLACEMENT<br />
29.92<br />
$20<br />
$20<br />
SUBTOTAL<br />
FREIGHT<br />
SALES TAX<br />
B038.62<br />
.00<br />
.00<br />
TOTAL.<br />
US Currency<br />
8,038.62<br />
COW Government, Inc.<br />
230 North Milwaukee Ave.<br />
Vernon Hills, IL 60061<br />
General Phone: 847-371-5000 Fax: 847-419-6200<br />
Account Manager's Direct Fax: 312-70S-919B<br />
Plssse rsmltpayment to:<br />
CDWGovemmenf, Inc.<br />
15Rsmittsncs Drive<br />
Suits 1515<br />
Chicago, IL 60675-1515
'j'!'I,'<br />
-_._---------~.~-~-=,-=: ..,<br />
HP Officejet H470b Mobile Printer IStaples®<br />
Page 1 of2<br />
Back to; Inkjet Printers I HP Officejet H470 ~loblle Printer Series<br />
i '<br />
'1 HP Officejet H470b Mobile Printer<br />
a; Special Buy<br />
Price: $299.98<br />
Instant Savings; -$50.00<br />
Price after savings: $249.98<br />
Each<br />
ltem qualifies for free delivery<br />
t:l;Q;ected Delivery 3 Business Days<br />
Item qualities for free delivery to a store<br />
near you. (l.eil.J:IL.lJlPre)<br />
Delivery Only<br />
ltem: 73Sn7<br />
'-lod.I, CB027.,~em'<br />
Uve Wstomer<br />
Sllalllll1<br />
10f4<br />
Product Details<br />
Customer Rating<br />
(3 reViews)<br />
Write a ReYiew<br />
Read 3 R~views<br />
Specifications<br />
Customer Reviews<br />
Promotional Details<br />
The small, sleek printing device that's<br />
perfect for mobile professionals.<br />
rm---<br />
"""=-<br />
• Prints up to 22 ppm black, 18 ppm color(mrr specs)<br />
• Up to 4600 x 1200-dpl resolution<br />
• HP U-lon battery included<br />
• Fold-up SO-sheet paper feeder<br />
• Simple control panellndudes one-touch power. resume,<br />
and cancel buttons and LEO indicators<br />
• Monthly duty cycle of up to sao pages<br />
• 3.25" H 13_4' W x 6.45" 0, 4.5100.<br />
• 1-yeat mfr. limited warranty<br />
SUpplies 8< Accessories<br />
Recommended Items<br />
~',<br />
~.' -~-- -<br />
$28.99<br />
Each<br />
Expected D.livltr.X<br />
1 8usiness Day<br />
HP 1go IC936SAN,l<br />
Grav Photo Ink<br />
~<br />
$28.99<br />
Each<br />
~d..b(.ei."'t<br />
1 BuSiness pav<br />
Manufacturer Specs (pdf)<br />
i~estuca:'ll<br />
"'-.<br />
Black Ink CartrKlge. Adri to Fi!lvorjtes ! ~<br />
HP 94 rCB765WN,l "". . .<br />
I,',ll<br />
$23.99 ..!,I<br />
· Each<br />
~t~m 57398:;<br />
i<br />
\'l~<br />
Model<br />
Expected O@l!v~<br />
'11<br />
iCB765WNt140 1 Business Day I .<br />
~--.,,".----------.,,-----'-<br />
HP 95 CCB766WNl Qty. i ;<br />
· . ~.lnk_ca(tl:ldge. Add to Favo,ll§ !j<br />
.._..-.-----'I<br />
. . !l<br />
i ; ~. $28.99 , j<br />
Each<br />
\ i<br />
i !,em 572430<br />
! I'<br />
· ~ I Expected peliyery<br />
'1 r,loue i j<br />
, CS766WN#14Q 1 8us1n~ Day i 1<br />
._,-~~~---~------ ----"!<br />
______.._...,..,.....~__.--------_.._--..1<br />
Qty.. ' ,<br />
I:!f. 99 (C9369~N.l.<br />
Photo Ink Cartridge<br />
~d.d to ;SJvorites II<br />
',I.<br />
Mode:<br />
i C9359WN~140<br />
r:~;.--:.-..<br />
i~<br />
1·1·;~II-<br />
~ ttl!:ffi 573987<br />
j MlJd~1<br />
j C936SAN ir i.4()<br />
--..--_<br />
L-__~_.<br />
1--<br />
j~<br />
i.=<br />
!.~'<br />
;<br />
r Item 57715-'<br />
i t,'odel F3U 133·<br />
i D?-G-5TV<br />
~"._._._-----<br />
_._----<br />
_<br />
Qty.<br />
~------_.-. __._..._-----~<br />
:.-_ .<br />
i .' i!<br />
i ~<br />
naP::<br />
$22.99<br />
EaCh<br />
Add to Favorites<br />
i i<br />
i ~<br />
, )<br />
il<br />
~ :<br />
-..... --.---ii<br />
,.,..: )<br />
~..z:..GQ!rj Qty.•.... ' !)<br />
seriftS Ale usa Cable Ad.d to FavOrites It<br />
Expetled Delt.v..ert<br />
1 8usiness Day<br />
Sl~~<br />
Multiporoose PatHlLua:.x.l.l.:.-Olss.<br />
Qty.<br />
Add to FavorItes<br />
If<br />
Ii<br />
1 ~<br />
iI ! \<br />
,-~--~ Jij<br />
"'--"""''', I . ;<br />
71?Ol?OnQ
Panasonic Toughbook CF52 Toughbook 52 Toughbook CF52 OCRuggedLaptops.com<br />
Page 2 of4<br />
B",nd. ProdlJcts DC Rugged Info C.nter Contact U. AboutOCRLT (866) 511-6113<br />
sao: l:lomo ~ Semi R1I9\I.d 1.$tct lnformall""<br />
?l'lone Numbelrs:<br />
iD.u Free: (lUi5) 511-611:<br />
fax; (n4) 183-5023<br />
E-ma;~~<br />
Office H(NJ~t<br />
500am- 5:001'ffi PST<br />
Eve~ day low pnCQs, Ot1;<br />
RII_llaplcps<br />
j!)!lU;!il~U~TQtl,ghbock5<br />
DUidb(jlJoK<br />
Rug:;,t'}d TabJel!ito<br />
R-lJgJ8d H~MI'\'E!1d<br />
RIJoOOel:IUM?C':!iI<br />
2417 <br />
POA~<br />
"tN'iffl,OCRU(..ID~L.3ptOps..wm:<br />
N$....of.lt
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING CLAIMS DOCKET, PER STATUTE<br />
August 3, 2009, Item # 80<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE claims docket, per statute, as follows:<br />
FUND DESCRIPTION BEGINNING ENDING<br />
CLAIM CLAIM<br />
001 GENERAL COUNTY 6625 7102<br />
002 SPECIAL LEVY REAPP (ESCROW) 265 289<br />
012 DRUG COURT 48 51<br />
015 COUNTY FARM 63 64<br />
029 SHERIFF'S FEDERAL FORFEITURE 78 81<br />
030 FEDERAL GRANT 85 91<br />
063 CACFP CHILD ADULT CARE FOOD PROG. 8 8<br />
096 REAPPRAISAL FUND 42 43<br />
097 EMERGENCY 911 FUND 307 333<br />
098 PORT AND HARBOR 22 22<br />
105 GARBAGE AND SOLID WASTE 33 36<br />
106 VOLUNTEER FIRE 452 492<br />
110 RECORD MANAGEMENT FUND 24 24<br />
114 SHERIFF'S FORFEITURE FUND 107 114<br />
115 SHERIFF'S CANTEEN FUND 72 75<br />
125 STATE TRIAD GRANT 25 26<br />
127 Hie WASTEWATER FUND 33 33
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
150 ROAD FUND 1789 1899<br />
156 ROAD PROTECTION FUND 527 610<br />
160 BRIDGE & CULVERT FUND 155 169<br />
170 HURRICANE FUND 147 159<br />
302 SENIOR CENTERS 27 27<br />
307 $15M MDB, 2004 120 123<br />
311 JAIL REPAIRS - 2008 130 135<br />
650 JUDICIAL ASSESSMENT CLEARING 105 112<br />
655 REGIONAL AIRPORT 20 20<br />
681 PAYROLL CLEARING FUND 537 543<br />
690 COMMUNITY COLLEGE MAINT/SUPP 10 10<br />
691 COMMUNITY COLLEGE SUPP/REPAIR 10 10<br />
693 MGCCCBOND 20 20<br />
697 LONG BEACH WATER MGT LB DRAIN 56 62<br />
698 D'IBERVILLE W/S DISTRICT 10 10<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeD voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the aflirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER TABLING PAYMENT OF CLAIMS, AS LISTED<br />
August 3,2009, Item # 81<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY TABLE payment ofclaims, as listed:<br />
a) $53,872.13 to Crawford Roofing, Inc., Application and Certificate for Payment No.8<br />
for HVAC Upgrades at Adult Detention Center, Project# 2008-08-0026 and 2008-08-0027,<br />
approved for payment by Eley Guild Hardy, payable from 311 224 902.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 82<br />
ORDER APPROVING PAYMENT OF CLAIMS, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, as listed:<br />
(a) (This item tabled in previous agenda item # 8I.)<br />
b) Total payment of$6,352.65 to Eley Guild Hardy Architects, PA, Inv. 08-009-9 and<br />
08-010-6 for Architectural Services for HVAC Upgrades at Adult Detention Center, Project #<br />
08-08-0026 and 08-08-0027, payable from 311 224581.<br />
c) Total payment of$470.92 to Stutsman, Thames & Markey, P.A., Inv. 22169 and<br />
22542, Winn-Dixie Stores, Inc., submitted for payment by William P. Wessler, payable from 001<br />
100581.<br />
d) $33,809.06 to Miller Co, Inc., Application for Payment No.2, Courthouse Antenna<br />
Project, Hurricane Katrina PW #10536, approved for payment by Rupert Lacy, payable from 170<br />
367922.<br />
e) Total payment of$6,240.00 to Southern Mississippi Planning and Development<br />
District, Inc., Inv.#6072, 6030, 6071, technical guidance for mapping stafffor GIS development<br />
services from 5/11/09 - 6/30/09, payable from 001 700581.<br />
f) $142,466.10 to Mississippi Security Police, Inc., Inv. 5698, services rendered for<br />
Management ofthe <strong>Harrison</strong> <strong>County</strong> Youth Detention Center, payable from 001 223581.<br />
g) $1,063.87 to William P. Wessler, collection ofdelinquent personal property taxes for<br />
the month ofJune 2009, payable from 001 100581.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
h) $2,244.00 to Advance Disposal, Inv #432,445 and 457, regular trash disposal,<br />
approved for payment by Robert Weaver, payable from 105 340581.<br />
i) $2,587.00 to Professional Service Industries, Inc., Inv. 622849, testing services on<br />
Pedestrian Pathway Project PW 10358, approved for payment by Robert Weaver and Brown &<br />
Mitchell, payable from 170 369 904.<br />
j) $3,225.00 to Advance Disposal, Invoice #484 and 498, regular trash disposal, payable<br />
from 105 340 581.<br />
k) $2,648.00 to Professional Service Industries, Inc., Inv. 623243, testing services on<br />
Pedestrian Pathway Project PW 10358, approved for payment by Robert Weaver and Brown &<br />
Mitchell, payable from 170 369 904.<br />
1) $81,631.33 to Twin L Construction, Application for Payment # 3, work completed<br />
through July 17, 2009 on Preservation Oaks Parking Lot, Katrina PW #7184, approved for<br />
payment by Robert Weaver, payable from 170369904.<br />
m) $674,036.03 to Coleman Hammons Construction Co., Inc., PW #10358, Payment<br />
Application No. 13 for repairs to Pedestrian Pathway, approved for payment by Brown &<br />
Mitchell and Robert Weaver, Pedestrian Pathway, FEMA related work $659,446.13, payable<br />
from 170369904, and electrical conduit work, non-FEMA, payable from 156355906.<br />
n) Total payment 01'$41,863.10 to Brown & Mitchell, Inc., Inv. 17374 and 17375,<br />
Pedestrian Pathway Project, PW #10358, approved for payment by Robert Weaver, payable from<br />
170369555.<br />
0) $4,600.00 to Gulf Coast Consulting Group, LLC, engineering services for Bayou<br />
View Park Bathroom pavilion, payable from 307 545 555.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
p) $2,750.00 to Simpkins & Castelli, Inc., Inv. 0926, structural engineering services<br />
investigation and report on the Gulfport Library, payable from 170367581.<br />
q) $42,125.00 to Thos. Y. Pickett & Co., Inc. for July billings on valuation contracts, as<br />
listed, payable from 001 100581.<br />
1) $20,125.00, Gaming Vessels<br />
2) $9,375.00, Casinolhotels<br />
3) $12,625.00, Industrial<br />
r) $8,970.00 to Health Assurance, LLC, Inv. 64, medical services for July 2009 at<br />
Juvenile Detention Center, payable from 001 223 552.<br />
s) $147,331.00 to Health Assurance, LLC, Inv. 64, medical services for July 2009 at<br />
Adult Detention Center, payable from 001 211 552.<br />
t) Total payment of $4,751.30 to Tanner Consultants Inc., Inv. 510, 511 and 515 for<br />
travel, meals, lodging, and professional service rendered on 7/7/14 and 7/21/2009, payable from<br />
311224554.<br />
u) $6,205.89 total to Dukes, Dukes, Keating & Faneca, <strong>Harrison</strong> <strong>County</strong> Sheriffs<br />
Department Administrative files:<br />
1) General Administrative, Inv. 53691, $5,565.89<br />
2) Civil Service Matters, Inv. 53692, $640.00<br />
v) $5,940.00 to Eley Guild Hardy Architects, PA., Inv. 07-003-3, professional services<br />
for replacement and relocation ofGulfport Library, payable from 170 367 581.<br />
w) $510,903.35 to Edwards Electric Services, LLC, Application and Certificate for<br />
Payment No.3, <strong>Harrison</strong> <strong>County</strong> Hurricane Shelter Generators, Ph II, payable from 030 247 922.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
x) $6,999.01 to Eley Guild Hardy Architects, Inv. 4, architectural services for <strong>Harrison</strong><br />
<strong>County</strong> Hurricane Shelter Generators, Ph II, payable from 030 247 581.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYB<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING PAYMENT OF CLAIMS, UPON<br />
RECEIPT OF FUNDS, AND AUTHORIZING BOARD<br />
PRESIDENT TO EXECUTE THE FOLLOWING CDBG<br />
REQUESTS FOR CASH AND SUMMARY SHEETS<br />
August 3, 2009, Item # 83<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, upon receipt of<br />
funds, and HEREBY AUTHORIZES the Board president to execute the following CDBG<br />
Requests for Cash and Summary Sheet.<br />
a) $3,866.66 to Jimmy G. Gouras Urban Planning Consultants, Inc., Inv. 8018, Coliseum<br />
Project, CDBG # R-l 03-024-03-KED, payable from 308 674 562, Request for Cash No.6 in the<br />
amount of $745,056.66.<br />
b) $741,190.00 to MCC Mechanical, LLC, Inv. 1, Coliseum Project, CDBG #<br />
R-103-024-03-KED, payable from 308674581.<br />
c) $5,525.00 to Jimmy G. Gouras Urban Planning Consultants, Inc., Inv. 8013, Gulf Ship<br />
Project, CDBG # R-103-024-01-KED, general administration, payable from 308 678 562,<br />
Request for Cash No.9 in the amount of$1,800,189.03.<br />
d) $1,800,664.03 to Bodden Enterprises, Inc, Inv. 9, Gulf Ship Project, CDBG #<br />
R-I03-024-01-KED, boat launching facility expense, payable from 308678581.<br />
e) $1,286.00 to Eley Guild Hardy, Inv. 08-005-4, Courthouse annex and Downtown<br />
Library, CDBG # R-I09-024-02-KCR, Architectural/Engineering expenses, payable from 308<br />
679581, Request for Cash No.7.<br />
t) $22,743.00 to Remedial Services, Inc., Inv. 1, Gulfport Parking Structure, CDBG #<br />
R-I09-024-01-KCR, payable from 308 672 581, Request for Cash No.7 in the amount of
$22,743.00.<br />
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
g) $2,149.35 to Eley Guild Hardy, Inv. 08-050-3, Coliseum Project, CDBG #<br />
R-I03-024-03-KED, architect/engineering expenses, payable from 308674581, Request for<br />
Cash No.7 in the amount of$127,237.36.<br />
h) $2,114.01 to Eley Guild Hardy, Inv. 08-072-5, Coliseum Project, CDBG #<br />
R-103-024-03-KED, architect/engineering expenses, payable from 308 674 581.<br />
i) $122,974.00 to PSX, Coliseum Project, CDBG # R-103-024-03-KED, renovation of<br />
public building, payable from 308 674 581.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
TI-IIS 3rd day ofAugust 2009.
• MEMO<br />
DATE:<br />
TO:<br />
FROM:<br />
RE:<br />
July 31, 2009<br />
Honorable Marlin Ladner<br />
<strong>Harrison</strong> <strong>County</strong><br />
Olie Elfer<br />
Jimmy G. Gouras Urban Planning<br />
<strong>Harrison</strong> <strong>County</strong><br />
Community Revitalization Grant<br />
CDBG Project # R-103-024·03-KED<br />
Request for Cash and Summary Support Sheet<br />
•<br />
Enclosed please find the following invoices for the above referenced project:<br />
1. Jimmy Gouras Urban Planning ?::>Ot::;, .... lol L\- ~ (p~<br />
Invoice number 8018 in the amount of $3 1<br />
866.66<br />
For administration expense<br />
2. MCC Mechanical, LLC ~
Mississippi Development Authority<br />
REQUEST FOR CASH<br />
Section A: Genorallnforrnation B.ok Informat
MissIssippi Development Authority<br />
Cash Summary Support Sheet<br />
Page 1 of2<br />
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Request No:<br />
6 Grant Number:<br />
R-103-06<br />
Period Cost· Beginning<br />
June 1, 2009<br />
Ending Date:<br />
June 30, 2009<br />
Contract Number:<br />
R-103-024-03-KED<br />
1. Activity: Administration (a) , (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Administration Jimmy Gouras 8018 $3,866.66 $3,866.66<br />
B. $0.00<br />
c. $0,00<br />
D. $0.00<br />
Subtotal: $3,866.6& $ . $3,866.66<br />
2. Activity: Architect/Engineering (a) , (b)<br />
Une Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. ArchitectJEngineering $0.00<br />
B. $0.00<br />
C.<br />
D.<br />
Subtotal: $ - $ - $ -<br />
3. Activity: Renovation of Public Building (a) :<br />
(b)<br />
Une [1em Vendor Name [nvolee # Invoice Amount Match Share Federal Share<br />
A. Renovation of Public Building MeC Mechanical, LLC 1 $741,190.00 $741,190,00<br />
B. $0.00<br />
c. $0.00<br />
D. $0.00<br />
E. $0.00<br />
Subtotal; $ 741.190,00 $ . $ 741.190[00<br />
•
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Cash Summary Support Sheet<br />
Request No: 6<br />
R-103-06<br />
Page 2 of2<br />
R-103·024-D3-KED<br />
4. Activity: Construction of Public Building (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
5. Activity: Contingencies (a) : (b)<br />
A.<br />
S-<br />
C.<br />
D.<br />
Une Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
6. Activity: Renovation of Public Building (a) : (b)<br />
A.<br />
8.<br />
C.<br />
D.<br />
Une Item Vendor Name Jnvoice# Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
Cumulative Match Expended To Date: GRAND TOTAL: I $ 745,056.68f $ . 1$ 745,056.861<br />
Cumulative Federal Expended To Date: $2,134,809.57<br />
I hereby Certify That: a} the services covered by this request have not been received from the Federal Government or expended for such services under any other<br />
contracl agreement or grant: b) the amour'll requested will be expended for allowable costslexpendllures under the terms of lhe C
Mississippi Development Authority Consolidated Support Sheet<br />
Applicant:<br />
Request for Cash Number:<br />
<strong>Harrison</strong> <strong>County</strong><br />
6<br />
Contract Nurnber: R-1 03-024-'03-KED<br />
Total Amount Requested: S 745,056.66<br />
Line Items<br />
Administration<br />
Engineering<br />
Spec1fic Une Items as Listed in the Budget:<br />
Application Preparation<br />
ArchitecturaIIEngineerlng<br />
Construction of Public Building<br />
Contingencies<br />
Renovat'lon of Public Building<br />
Street & Road Improvements<br />
Other<br />
Amount Requested to<br />
Date f Amount of This Reauestl Balance<br />
$ 140,000.00 $ 29,233.32 $ 3,866,66 $ 106,900.02<br />
______________ S~__~__<br />
$ 10,000.00 $ 10,000.00 ~<br />
$ 1,252,847.00 $ 825, 127.59 ~<br />
$ 9,935,000.00 $ - $<br />
$ 984,011.00 $ .<br />
~<br />
S 4,299,000.00 $ 525,392.00 ~ 741,190.00<br />
$ 680,840.00 $ - $<br />
l 37;584.00 $ S<br />
$<br />
$ 427,719.41<br />
$ 9,935,000.00<br />
$ 984.0iUO<br />
$ 3,032,418.00<br />
$ 680,840.00 .<br />
$ 37.584.00<br />
$<br />
--------------------$"------<br />
S<br />
$<br />
TotaI Budget $ 17,339,282.00 $ 1,389,752.91 $ 745,056,66$ 15,204,472.43<br />
Total Funds Request to Date:<br />
Amount of Other Funds Expended to Date:<br />
COBG Project Balance<br />
Period of Projected Cash Needs· Beginning: June 1, 2009 Thru June 30, 2009<br />
$<br />
$<br />
2,134,809.57<br />
15,204,472.43<br />
TODAY'S DATE<br />
CONTRACT BEGIN DATE<br />
(FROM CONTRACT)<br />
CONTRACT END DATE<br />
(FMM CONTRACT)<br />
CONTRACT EXTENSION (MONTHS)<br />
(ENTER fJ OF MONTHS OR "0")<br />
FINAL CONTRACT COMPLETION DATF::<br />
CONTRACT DURATION {MONTHS}<br />
% OF CONTRACT PERIOD ElAPSeD<br />
7/3112009<br />
9/17/20011<br />
9/17/2011<br />
911712011<br />
36.00<br />
28.95%<br />
% OF CONTRACT PERIOD REMAINING 71.05%<br />
TOTAL CONTRACT<br />
BUDGET S<br />
TOTAL AMOUNT SPENT<br />
TODATE $:<br />
% TOTAL CONTRACT<br />
BUDGET S~ENT<br />
% CONTRACT9UOGET<br />
REMAININ'G<br />
CONSTRUCTION<br />
BUDGET AMOUNT $<br />
TOTAl CONSTRUCTION<br />
DOLLARS SPENT TO $<br />
% CONSTRUCTION<br />
BUDGET SPENT<br />
17,339,282.00<br />
2,134,809.57<br />
12.31%<br />
8Hi9%<br />
Enter number from Cash<br />
15,936,435,00 Request.<br />
Enter number from Cash<br />
1,256,582,00 Request.<br />
7,95%<br />
• • •
•<br />
STATEMENT<br />
FOR SERVICES RENDERED<br />
HARRISON COUNTY<br />
KATRINA SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT<br />
Economic Development Project<br />
PROJECTNO. R-103-0U-03-KED<br />
Mississippi GulfCoast Coliseum and Convention Center<br />
June 30 t 2009<br />
INVOICE #8018<br />
Monthly Administrative Services Rendered Pertaining Project #R-I03-024-03-KED.<br />
Services rendered include overall coordination of project activities; Attending State monitoring<br />
visits, meetings, etc.; Maintaining financial records; Preparing the necessary documentation to<br />
request funds from the State; and Providing all other services considered normal administrative<br />
services within the course ofthis Agreement<br />
TOTAL DUE $ 3.866.66<br />
•<br />
JIMMY G. GOURAS<br />
.....------------ URBAN PLANNING CONSULTANTS. INC.---------------..1<br />
lIDO CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121· FAX 601-638-5292 • Email: jggouras@bellsouth.net
'AlA Document G702 m<br />
Application and Certificate for Payment<br />
TO OWNER: . <strong>Harrison</strong> Olunty Eoard ofSupervisors PROJECT:<br />
. }'.O. Drawer CC<br />
Gulfport, MS 39502<br />
FROM<br />
CONTRACTOR: Mec Mechllllical. L.L.C.<br />
24101 Spyder Drive<br />
Pass Christian, MISlllssipPI :19511<br />
·VIA<br />
ARCHITECT:<br />
S 39.010.00<br />
1992<br />
Mississippi Coast Coliseum<br />
08-050 Chlller Package<br />
2350 Beach Blvd. Biloxi, MS<br />
Elcy Guild Hnrdy Architects PA<br />
HI91 Tommy MUnfoDrivc<br />
Biloxi. Mississippi 39532<br />
CONTRACTOR'S APPUCATION FOR PAYMENT<br />
Application is made for payment, liS shown below, in ccnnectionwith the Contract.<br />
Continuatlon Sheet, fJA Document 0703, is attached. .<br />
1. ORfGINAL CONTRACT SUM " w............................................ .$' 1.100,000.00<br />
2. NET CHANGE BY CHANGE ORDERS .$ 0.00<br />
3. CONTRACT SUM TO DATE (Line 1::1:2) , $ 1,IOO,OOO.ilO<br />
4. TOTAL COMPLETED & STORED' TO DATE (Column Gon 0703) ..m...... $ 7&0,200.00<br />
5. RET A1NAGE:<br />
a. _5__%ofCompleted Work<br />
(Column D + E on 0703)<br />
b. _0_% ofStored Malerial<br />
(Column F on 07(3) $' () ,00<br />
Total Retainage (Lines 5a + 51) or Totlll in Ollumn I of 07(3) .$ 39,010.00<br />
6. TOTAL EARNED LESS RETAlNAGE .$ 741,190.00<br />
(Une 4 Less Une 5 Total)<br />
7. LESS PREVIOUS CERTifICATES FOR PAYMENT , .$ O.IlO<br />
(Line 6 from prior Certificate)<br />
S. CURRENT PAYMENT DUE " , ,. 1.$ 741,190.0q<br />
9. BAlANCE TO P1NISH, INCLUDING RETAlNAGE<br />
(Une 3 less Line 6)<br />
S '358,810.00<br />
HANGEORDERSUMMARY ADDlTlONS DEDUCTIONS<br />
ota! changes approved In previous montllS by Owner :b' o.oe $ 0.0<br />
Totlll aooroved tlilil Month .$ o.oe .$ 0.0<br />
TOTALS $' O.DC $ D,O<br />
NET CHANGES by ChBnl!e Order So c.oe<br />
, ~.<br />
t ~":.- ,<br />
. +.-<br />
"-~~<br />
APPLICATION NO: 001<br />
PERIOD TO: June 30,2009<br />
CONTRACT FOR: Genernl Constrlletion<br />
COf.lTRACT DATE: Febmllry 27, 2009<br />
PROJECT NOS: I I<br />
,Distribution to:<br />
"", -:,.' .,.'.,..... ,.<br />
'"'""w.. .. , ".,." OWNER: X<br />
ARCHITECT: X<br />
CONTRACTOR:<br />
FIELD:<br />
OTHER:<br />
The undersigned Contta(:toT certifies that to the best ofthe Contractor's knowledge, information and<br />
bclicfthe Work COVl:red by this Application for Payment has been completed in aCCOrdance with the<br />
Contract Documents, th at all amounts have beenpaid by the Contractor for Work for whic!\ previous<br />
Certificates for Payment ""Ier" issued md jlll)'ments received from the Owner, and that cunent<br />
pHyment shown jlerein is now due.<br />
CONTRACTO<br />
• HOC Mechanical, L.L.C.<br />
..,<br />
By: D~o: July 10, 2009<br />
Staleor: Louisi a . Ed O'~ E1MAILLHO~ESQ.<br />
Coun~ of: Jeffe ,n Pansh Notary Public#82757<br />
SubscnbeollJ1d sworn to before Lot isla' B ~2895 ~<br />
methis lOth 'ayor July, 2009 I na ar1t ~~<br />
, J'" I State ofLouisiana<br />
NotnryPublic;l1VV1~ . '. :#J:<br />
My Commi¥fon'expir!s: commiss~~n IsIssuedfor Lne<br />
ARCHITECT'S CERTIFICATE FOR PAYMENT<br />
Tn accordance with the Contract Doemnents, based Oll on-site observations and the data comprising<br />
this appUcation, the Architect certifies to the Owner thatto the best of the Architect's knowledge,<br />
informat ion and beliefthe Work has progressed as indicated, the quality oftlle Work is if\ accordl\J1ce<br />
with the Contract Documents. and the Contrnclor is enritled to payment of the AMOUNT<br />
CER111'llill.<br />
AMQUNT CERTIFIED "' ~ ".,,'~ , " S 741,190.00<br />
(Attach eXPla.nalioJl!f 0; Ce'E{/]ed. differs from the amount applied. InIiJOI.t1IJfigures on this<br />
Applieatlon and all It a Inuail nSheet thaI are changed to coliform w/Ill the amouilt certified.)<br />
.ARCHITECT:<br />
By: Date: . '7 ~ 2.? ..Cp;<br />
This Certificilte is ot negotiable. The AMOUNT CERTIFIED is payable only to the ContractM<br />
. named herein. Issuance. payment and acceplance ofpayment are without prejudice tonny rig!ltsof<br />
the Owner or Contractor under Ihls Contract.<br />
AlA OMum"n! G702'" -1992. CopJlflghl iO 1953, 1963. 1965.1978 and 1992 bYlh&Amerir.an tnsUtuleol Aj'(;hltecl•• All righta Iu,,"'td. WARNING: This AlA" OocllIoont J. prOtected by U,S. Copyright Law aM<br />
IntolflaUnal Tro.tles. Unautllori:zud OIp'ductkm or dl.lrlbutJon onhls AlA Dooument, or /lOy port/gn of 1t. muy fll&ullin sworo eMI lIi'ld crlmlnal ponam01l, and will hn pri>'eclltQd to 1M mlldmunl<br />
ald.. ntllou10 Ie llI11l11rth .. law. This document was ptoc!tJced by AlA softwaro al 1~:34:43 on Q711512009 llflde. Order No.1 000 ~71724_1 which expIro. on Qat1812009, and Is not fonesale.<br />
U..r Notas:<br />
(S295!l2S50}<br />
-.--<br />
---t '~<br />
i<br />
.-.----
~'1.4<br />
~i ~AIA Document G703 -1992<br />
Continuation Sheet<br />
AlA Document 0702, APPLICATION AND CERTIFICATiON FOR PAYMENT,<br />
containing Contractor's signed certification is attached.<br />
10 tabulations below, amounts are stated to the nearest dollar-<br />
Use Column Ion Contracts where variable retainage for line items may apply.<br />
APPLICATION NO: DO I<br />
APPLICATION DATE: 0711012009<br />
PERIOD TO; 06130n009<br />
ARCHITECT'S PROJECT NO: 08-850<br />
A B C D I E F 0 H I<br />
WORK COMPLETED<br />
TOTAL<br />
MATERIALS<br />
ITEM SCHEDULED FROM PRESENTLY COMPLETED BALANCE TO RETAINAOE<br />
%<br />
DESCRIPTION OF WORK<br />
NO,<br />
VALUE PREVIOUS STORED (NOT AND STORED FINISH (IF VARIABLE<br />
(O+C)<br />
APPLICATION THIS PERIOD TO DATE (C -0) RATE)<br />
IN 0 OR E)<br />
(D+E)<br />
(D+E+F)<br />
°<br />
I Chillers 561,059<br />
476,900 0 476,900 85.00 % 84,159 23,845<br />
2· Coolin.1?; Tower & VPD 304,059<br />
258,450 0 258,450 85.00% 45,609 12,923<br />
3 Pumps & VFO 47,000 0 25,850 0 25,850 . 55.00 % ?1,150 1,293<br />
4 Chill Water Piping 32,000 0 8,000 0 8,000 25.00 % 24,000 400<br />
5 Condenser Water Pipin~ 44,000 11,000 0 ] 1,000 25.00 % 33,000 550<br />
°<br />
6 Insulation 4,982 0 0 0 0 0.00% 4,982 0<br />
7 Temperature Controls 55,900 0<br />
0 0 0.00% 55,900 0<br />
8 Electrical 50,000 0 ° 0 0 0 0.00% 50,000 0<br />
9 Test & Balance [,000 0 0 0 a 0.00% 1,000 ·0<br />
0 0 0 0 () 0.00% 0 0<br />
0 0 0 0 0 0.00 % 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 a 0<br />
°<br />
0.00 % a 0<br />
0 0 0<br />
0.00 % a 0<br />
°<br />
0 0 0 0 0 0.00% 0 0<br />
0 0<br />
0<br />
0.00% a<br />
0 0 ° 0 0 ° 0 0.00% 0 ° 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 a<br />
GRAND TOTAL $1,100,000 SO $780,200 SO $780,200 70.93 % $319,800 $39,0\0<br />
°<br />
AlA Document G703 'M -1992. Co~yrl9htI!> 191>3, 1965, 1966,1967,1970.1978.1983 and 1992 by The American InstllLlIe of Architects. All rlghts reserved. WARNING: This AlA" Docume'll is protected by U.S.<br />
Copyright LilW~lld llltetl\a\ion~1Treatles. Unalllhorized rel'roduetion or dlstributioIt of this AlA''" Document, or anyporlion of It, m~y result in s.".r. civil ~nd criminal penjlltic's, ~ncJwlli b~ prosecuted 10 1<br />
the ma~imul\\ e"t~nt possible u'lderthe law. Thi. documetlt was produced by AlA saflware at 14:32:35 on 0711512009 under Order Na.1000371724_1 which expires an 0911812009. and is not fOI resale.<br />
User Notes: (963136374)<br />
• • •
I I<br />
I<br />
1M<br />
Document G706 -<br />
1994<br />
Il<br />
II<br />
i<br />
CONTRACT FOR: General Construction<br />
CONTRACT DATED: February 27, 2009<br />
OWNER:<br />
ARCHITECT: 0<br />
CONTRACTOR: 0<br />
SURETY: 0<br />
OTHER: 0<br />
II<br />
i<br />
I<br />
s that, except as listed below, payment has been made in full and all obligations have<br />
aterials and equipment furnished, for all work, labor, and services per-fonned, and for<br />
s against the Contractor for damages arising in any manner in connection with the<br />
renced above for 'Which the Owner or Owner's property might in any way be held<br />
DHERETO;<br />
.ent. Whenever<br />
Surety is<br />
7, Consent of<br />
ose<br />
@ No<br />
Isshouldbe attached<br />
CONTRACTOR: (Name and address)<br />
MCC Mechanical, LLC<br />
24101 Spyder Drive<br />
Pass Christian, Mississippi 3957i<br />
BY:<br />
Ed 0 I Conno'r, Controller<br />
(Printed name andtitle)<br />
es or Waivers ofLiens from<br />
Subcontractors and material and. equipment<br />
. to the extent required by the Owner,<br />
'ed by a list thereof:<br />
Subscribed and swonlto before me on this date: July 10, 2009<br />
•<br />
or's Affidavit ofRelease ofLiens (AlA<br />
nt G706A).<br />
ANDRE E. MAILLHO, ESQ.<br />
Notary Public #82757<br />
Louisiana Bar #28955<br />
State ofLouisiana<br />
My Commission Is Issued for Life<br />
for Life<br />
AlA ooeument G70e '" - 1994.Copyrighl(\ 1970 and 1994 by The Amertea'1 Institute ofAn:hilects. All rights reserved. WARNING: Thl~ AlA" DocumanI Is •<br />
pr"teeted 1>1' u.s. COPyright Law and Intematlonal Treat),... Unautho,i2.d "'p'oduellon o,dlstrtbulfon of thl. AlA'" Doeunten~ orallY po,tlon of It. m"y 1<br />
result In UV&re civil and enmfn'" penalties. ""'I wlll!>. p",s""utl>
•<br />
PA'RTIAL RELEASE AND WAIVER OF LIEN<br />
MCC MECHANICAL., LLC<br />
3001 17 th Street<br />
Metairie, LA 70002<br />
PROJECT:<br />
GENERAL:<br />
, OWNER:<br />
Mississippi Coast Coliseum Chiller Package (08-050)<br />
MeG Mechanical. LLC<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
The status of our account is as follows:<br />
Contract amount, including all change orders and any other amounts due<br />
to the undersigned on the above referenced project. $ 1,100,000.00<br />
Less total payments made to present time and applied against the above listed amount. $<br />
Balance due on the abo.ve at present time. $1,100,000.00<br />
•<br />
In consideration of partial payment of $ 741,190.00 , the undersigned as the General Contractor for the above project: (a)<br />
covenants and warrants that alf labor, materials, equipment, services and other items. including without limitation and<br />
payroll, sales and privilege taxes, furnished pursuant to the above contract, and any additions or changes thereto. have<br />
been paid for (b) waives any lien rights with respect to the project; and (c) agrees to defend and indemnify
,,-.~Cimtractors<br />
~;'t~~~ :~~t; rt::r~M~~<br />
IX Document G706A w - 1994<br />
A.ffidavitofRelease ofLiens<br />
";;,[!PROJECT:(l{ame an'd.a:ddress)<br />
ARCHITECT'S PROJECT NUMBER:<br />
;::~'T~~iIIer Pll';;= . ,;:r~ippi Coast 08-050<br />
'~,1,:~~)iseu<br />
~~~;·~.h<br />
CONTRACT FOR: General<br />
Construction<br />
CONTRACT DATED: February 27,<br />
2009<br />
OWNER: 0<br />
ARCHITECT; 0<br />
CONTRACTOR: 0<br />
-SURE1Y:O<br />
OTHER;D<br />
that to the best ofthe undersigned's knowledge, infonnation and belief, except as<br />
'vers ofLien attached hereto include the Contractor, all Subcontractors, aU suppliers<br />
all performers ofWork, labor or services who have or may have Hells or<br />
ert liens or encumbrances against any property ofthe Owner arising in any manner out<br />
tract referenced above.<br />
5 ofLiens from<br />
'al and equipment<br />
uired by the Owner,<br />
eot:<br />
CONTRACTOR: (Name and address)<br />
MeC Mechanical, LLC<br />
24101 Spyder Drive<br />
Pass Christian, Mississippi 39571<br />
BY: ~ .<br />
~~---<br />
representative)<br />
Ed O'Connor,<br />
Controller<br />
(printed name and tit/e)<br />
and sworn to' before me on this date;<br />
~<br />
hUe: Andre E. Maillho<br />
ommission Expires; Commission for<br />
ANDRE E. MAILLHO, ESQ.<br />
Notary Public #82757<br />
I.ou1siana Bar #28955<br />
State ofLouisiana<br />
My Commission Is Issued for Life<br />
Life<br />
I<br />
1<br />
II<br />
•<br />
AlA Oocument G706A'" -1994, Copyright Q 1982 and 1994 by The American Institute 01 ArcMects. All rlghUl ..."erve
•<br />
Correspondence<br />
View<br />
Mec Mechanical, LLC<br />
Mce Mechanical, LLC - Gulf Coasl<br />
24101 Spyder Drive<br />
Pass Christian, MS 39571<br />
Phone: (228) 452-1403<br />
Fax: {228} 452.14f 1<br />
Website: www.rnecgroup.com<br />
Email: info@mccgroup.com<br />
Page 1 of 1<br />
07/17/09<br />
LTR No: 006<br />
Eley Guild Hardy Architects, PA<br />
1091 Tommy Monroe Drive<br />
Biloxi, MS 39532<br />
Phone: 228-594-2323<br />
Attn: Heath Perry<br />
Project: MGCCC Chiller Addition<br />
Project No.: 5190216<br />
SUbject: MCGCC Chiller Addition 08-050 • Rain Day Letter<br />
Dear Mr. Perry,<br />
During the period of June 1, 2009 to June 30, 2009 we did not have any rain days that caused<br />
delays.<br />
•<br />
Please let me know if you need any further information.<br />
san Riorda<br />
Project Manager<br />
MCG Mechanical, LLC ~<br />
(228) 452-1403<br />
Gulf Coast<br />
SRlsr<br />
•<br />
https://mccgulfcoast.accubid.com/correspondence/correspondence_view.cfm?cnData=E30... 7/17/2009
•<br />
Correspondence<br />
View<br />
......... MeC Mechanical,. LLC<br />
Mce Mechanical, LLC • Gulf Coast<br />
24101 Spyder Drive<br />
Pass Chrlsllan, MS 39571<br />
Phone: (2.28) 452.·1403<br />
Fax: (228)452.1411<br />
Website: www.mcegroup.com<br />
Email: info@mccgroup.com<br />
Page 1 of 1<br />
07/17/09<br />
Eley Guild Hardy Architects, PA<br />
1091 Tommy Monroe Drive<br />
Biloxi, MS 39532<br />
Phone: 228-594·2323<br />
Attn: Heath Perry<br />
Project: MGCCC Chiller Addition<br />
Project No.: 5190216<br />
SUbject MeeCe CHILLER ADDITION - 08 ~ 050<br />
Dear Mr. Perry,<br />
LTR No.: 005<br />
As you are aware, the project is shut down from July 15, 2009 to July 20, 2009. We will commence<br />
work on July 21st.<br />
•<br />
Please let this letter serve as documentation that we were unable to work during this period.<br />
We are not requesting an extension at this time.<br />
SRlsr<br />
•<br />
https:llmccgulfcoast.accubid.comJcol1'espondenceicorrespondence_view.cfm?enData=781... 7/17/2009
•<br />
•<br />
MEMO<br />
DATE:<br />
TO:<br />
FROM:<br />
RE:<br />
July 31, 2009<br />
Honorable Marlin Ladner<br />
<strong>Harrison</strong> <strong>County</strong><br />
Olie Elfer<br />
Jimmy G. Gouras Urban Planning<br />
=<br />
c,ounty<br />
utf Sh'iR<br />
COB roject # R 103-024-01-KED-<br />
w<br />
Request for Cash and Summary Support Sheet<br />
~<br />
fE (G fE UW~w<br />
(11 '1'!<br />
-t!~ L ~ V<br />
2009<br />
COUNTY ADMINISTRATOR<br />
Enclosed please find the following invoice for the above referenced project: (p<br />
1. Jimmy G. Gouras Urban Planning Consultants Inc. ?:J5S,.-l6lg ,- ~ 'd--<br />
Invoice Number 8013 in the amount of $5,525.00<br />
For general administration<br />
2. Bodden Enterprises. Inc. ~O~ ,-{o1
Mississippi Development Authority<br />
REQUEST FOR CASH<br />
Section A: General Information Book Infarmal!c,' Section s: Prol~ Information<br />
Applicant Nama:<br />
Harris¢n <strong>County</strong><br />
Mailing Add"•• Post O,'fice Drawer CC Ban k. Account<br />
Electroni c Traosler 065500752<br />
1595467<br />
GrlI,ll No. C",,~INo. Rtl:lllJest No.<br />
R·;II:\.G6 R,'OHI24-0,·KEO 10<br />
Street Address Bani< Name: The People's Sa nk FOR MOA USE OIiLY<br />
City. Slate ZIp GUllport, MS 39502 AdcHess P 0 Drawer 5213<br />
T.lophone NO. ne·865-4116 Chy. Slllto liP 8iloxi, MS 39530 V.on.ctOf NI)..<br />
Fax Number 22f!.865-4 t 6e Tel.phono No. 228-891-87i 5<br />
Email Address : :;':..:: . ..'.j:::,., ".'.•. " . Services Rondeled lOIS Vouchor Nwnl>Ol<br />
0.
Mississippi Development Authority<br />
Cash Summary Support Sheet<br />
Page 1 of2<br />
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Request No:<br />
10 Grant Number:<br />
R-103-06<br />
Period Cost - Beginning<br />
July 1, 2009<br />
Ending Dale:<br />
July 31, 2009<br />
Contract Number:<br />
R-103-024-01-KED<br />
1. Activity: Administration (a)<br />
,<br />
(b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Administration Jimmy Gouras 8013 $5,525.00 $5,525,00<br />
B, $0.00<br />
C.<br />
D.<br />
Subtotal: $552500 $ - $5,525,00<br />
2. Activity: Boat Launching Facility (a)<br />
,<br />
(b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Boat Launching Facility Bodden Enterprises 9 $1,800,664.03 $1,800,664.03<br />
B. $0,00<br />
c.<br />
D,<br />
Subtotal: $ 1,800,664,03 $ - $ 1,800,664,03<br />
3. Activity: (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
SUbtotal:<br />
•
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Cash Summary Support Sheet<br />
Request No: 10<br />
R-103-06<br />
Page 2 of 2<br />
R-103·024-01·KED<br />
4. Activity: (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
5. Activity: (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
6. Activity: (a) , (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
Cumulative Match Expended To Date: GRANO TOTAL: I$ 1,806,189.03 I $ . 1$ 1,806,189.03<br />
Cumulative Federal Expended To Date: $6,090,383.35<br />
I hereby Certify That: a) the services covered by this request have nol been received from the Federal Government or expended for such services under any other<br />
contract agreement or grant; b) the amount requested will be expended for allowable costs/expenditures under the terms of the contract agreement or grant;<br />
c) the amount requested herein does not exceed the lotal funds obligated by contract; and dl the funds are requeslecl for only immediate disbursements.<br />
I Hereby Certify I1hat the goods sold and/or services rendered have been delivered and/or performed in good order and are In compliance with all statutory requirements<br />
and regul ati 0ns,<br />
Marlin Ladner, President<br />
Typed Name and Title of Authorized Official<br />
• •<br />
Signature of Authorized Official
Mississippi Development Authority Consolidated Support Sheet<br />
Applicant:<br />
Request for Cash Number:<br />
<strong>Harrison</strong> <strong>County</strong><br />
10<br />
Contract Number: R-103-024-01-KED<br />
TotaI Amou nt Requested: $ 1,806,189.03<br />
Amount Requested to<br />
line Items Amount BUdgeted Date Amount of This Request Balance<br />
Administration $ ~59,OOO.OO $ 65,700.00 $ 5,525.00 ~ 87,775.00<br />
Engineering $<br />
Specific Line Items as Listed in the Budget:<br />
Application Preparation $ 10,000.00 $ 10,000.00 $ - $ - .---<br />
Boat Launching Facility $ 11,831,000.00 $ 4,208,494.32 $ ~ ,800,664.03 $ 5,821,841.65<br />
$<br />
$<br />
$<br />
$ -~<br />
~<br />
$<br />
$<br />
$<br />
Total Budget $--- 12,000,000.00 $ 4,284,194.32 $ 1,806,189.03 $ 5,909,616.65<br />
Total Funds Request to Date:<br />
Amount of Other Funds Expended to Date:<br />
COBG Project Balance<br />
Pertod of Projected Cash Needs - Beginning: July 1, 2009<br />
Tl1ru July 31, 2009<br />
$<br />
$<br />
6,090,383.35<br />
5,909,616.65<br />
•<br />
•
•<br />
STATEMENT<br />
FOR SERVICES RENDERED<br />
HARRISON COUNTY<br />
KATRINA SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT<br />
Economic Development Project<br />
PROJECTNO. R-I03-0U-OI-KED<br />
GulfShip Project<br />
July 31, 2009<br />
INVOICE #8013<br />
Monthly Administrative Services Rendered Pertaining Project #R-I03-024-01-KED.<br />
Services rendered include overall coordination of project activities; Attending State monitoring<br />
visits, meetings, etc.; Maintaining financial records; Preparing the necessary documentation to<br />
request funds from the State; and Providing all other services considered normal administrative<br />
services within the course ofthis Agreement<br />
TOTAL DUE<br />
$ 5.525.00<br />
•<br />
Irnmy<br />
ouras<br />
JIMMY G. GOVRAS<br />
1.- - URBAN PLANNING CONSULTANTS, INC.------------....11<br />
1100 CHERRY ST.· VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292' Email:jggouras@bellsouth.net
APPLICATION AND CERTIFICATE FOR PAYMENT<br />
PAGE 1 OF 2 PAGES<br />
TO OWNER:<br />
fROM CONTRACTOR: Sodden Enlerpnaes;lM.<br />
1109 Lske Avenue<br />
PasCagoula, MS 39567<br />
CONTRACT FOR:<br />
<strong>Harrison</strong> CO~rlty Board of SUPllrvisors<br />
1801 23rd Avenue<br />
~M:::.;S=-,3fI:::.:,:.::.50=-1'-----<br />
JOB NO.<br />
R·103-Q24-01-KED<br />
_<br />
PROJECT:<br />
Gulf Shlp.LlC Economic DevelopmentProJ APPUCATlON NO.: 9<br />
12351 Glascock Drive PERIOD TO: 011'21109<br />
GuffpQrt, MS 39503'-4646<br />
PROJECT NO.: R-103-024-o1-KED<br />
VIA ENGINEER: Holen Engineering and Construction, LLC CONTRACT DATE:<br />
Attn: Mike Shirley, PE<br />
5550 Commer
CONTINUATION SHEET JOB NUMBER: R-103-024-01-KED PAGE 2 OF 2 PAGES<br />
APPLICATION AND CERTIFICATE FOR PAYMENT,containing APPLICATION NUMBER: 9<br />
Contractor's signed Certification is attached. APPLICATION DATE: 07/21109<br />
In tabulations be!ow,amounts are stated to the nearest dollar. PERIOD TO: 07121/09<br />
Use Column I on contracts where variable retainage for line items may apply. OWNER'S PROJECT NO: R-103-024-01-KED<br />
A B C D I E F G H I<br />
TEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE<br />
NO. VALUE FROM PREVIOUS THIS PERiOD PRESENTLY COMPLETED (GlC) TO FINISH<br />
APPLICATION STORED AND STORED (0 - G)<br />
(0 + E) (NOT IN TO DATE<br />
DORE)<br />
(0 + E +F)<br />
1 Mobilization $ 574,438.00 $ 574,438.00 $ 574,438.00 100% $ - $28,721.90<br />
2 Sitework, Drainage $ 372,374.00 $ 287,783.04 $ 42,295.48 $ 330,078.52 89% $ 42,295.48 $16,503.93<br />
3 Excavation, Backfill & Compo $ 940,025.00 $ 94,002.50 $ 84,602.25 $ 178,604.75 19% $ 761,420.25 $8,930.24<br />
4 Steel Sheet Bulkhead $ 815,710.00 $ 815,710.00 $ 815,710.00 100% $ - $40,785.50<br />
5 Soil Mix Columns $ 1,550,440.00 $ 1,550,440.00 $1,550,440.00 100% $ . $77,522.00<br />
6 Steel H-Piles and Pipe Piles $ 168,200.00 $ 168,200.00 $ 168,200.00 100% $ - $8,410.00<br />
7 East - West Transfer Beams $ 596,693.00 $ - 0% $ 596,693.00 $0.00<br />
8 North ~ South Transfer Beams $ 607,123.00 $ 24,284.92 $ 24,284.92 4% $ 582,838.08 $1,21425.<br />
9 Bearing Beams $ 1,119,247.00 $ 44,769.88 $ 194,534.59 $108,694.00 $ 347,998.47 31% $ 771,248.53 $17,399.92 .<br />
10 Steer Cover Plates $ 936,468.00 $ 234,867.00 $ 234,867.00 25% $ 701,601.00 $11,743.35<br />
~<br />
$5,852.00<br />
11 Dredging $ 2,569,500.00 $ 770,850.00 $ 449,662.50 $1,220,512.50 48% $1,348,987.50 $61,025.63<br />
12 Underground Mechanical Pipin£ $ 117,040.00 $ 29,260.00 $ 87,780.00 $ 117,040.00 100% $<br />
13 Electrical Work $ 49,120.00 $ 24,560.00 $ 24,560.00 50% $ 24,560.00 $1,228.00·<br />
14 Furnish & Set Tilt Beams $ 1,255,800.00 $ 693,000.00 $ 693,000.00 55% $ 562,800.00 $34,650.00<br />
15 De-MoblJ!zation $ 299,822.00 $ 45,696.18 $ 45,696.18 15% $ 254,125.82 $2,284.81<br />
;<br />
$11,972,000.00 $4,429,994.52 $1,786,741.82 $108,694.00 $6,325,430.34 $5,646,569.66 $316,271.52<br />
• •
•<br />
Bodden Enterprises Inc.-CDBG<br />
CDBG Project<br />
11 09 Lake Avenue<br />
Pascagoula, MS 39567<br />
Invoice<br />
Date Invoice #<br />
7/20/2009 009<br />
Bill To<br />
Hamson <strong>County</strong> Board ofSupervisorslCDBG<br />
1801 23rd Avenue<br />
Gulfport, MS 39501<br />
Terms<br />
Rep<br />
Ship<br />
Via<br />
l~prOJ~.~I<br />
Net 30<br />
MS<br />
7120/2009<br />
•<br />
Item Code<br />
02 Site Work<br />
03 Excavation...<br />
09 Reinforced Concrete...<br />
10 Steel Cover Plates<br />
J 1 Dn~dging<br />
12 Underground Meeh....<br />
14 Steel Tilt Beams<br />
Retainage<br />
Description<br />
Labor and Materials Site Work,Drainage and Underground Drainage<br />
Labor and Materials Excavation, Backfill and Compaction<br />
Labor and Materials Reinforced Concrete Bearing Beams and<br />
Reinforced Concrete Tilt Beams<br />
Labor and Materials Steel Cover Plates for Concrete Beams<br />
Labor and Materials Dredging<br />
Labol' and Materials Underground Mechanical Piping<br />
Labor and Materials Labor and Materials Furnish and Set Srruetul1ll<br />
Steel Tilt Beam Assembles<br />
5% ofCornpieted Work<br />
89<br />
19<br />
31<br />
25<br />
48<br />
100<br />
55<br />
% completed<br />
Amount<br />
42,295.48<br />
84,602.25<br />
303,228.59<br />
234,867.00<br />
449,662.50<br />
87,780.00<br />
693,000.00<br />
-94,771.79<br />
Total<br />
$1,800,664_03<br />
•
Mississippi Development Authority<br />
REQUEST FORCASH<br />
-~<br />
Section A; General Information B:an5'i: InfOl!"n atlofl Section B: Pro ect Informalion<br />
G"nlNo. Conllacl ~o. RequoS!: 1-10.<br />
AppliCa nl Name; Halffson C""nly<br />
Electronic TransrElr 065500752 -<br />
MaiHng Mdreo. Post Office O'awer CC "",<br />
8.nk Aeoo~nt<br />
R·l0:l-06 R.l 09-024·02- KCR )<br />
159".A87<br />
Street Add ress B.nk Nam!: The People's Bank<br />
FOR MDA USE ONLY<br />
CitY, State Zip GUlfport, MS 39502 Addreo. PO. Drawer 529<br />
Telephone No 228-86S-4 116 Cil'j, Stite ZIP 8illlxi, MS 39530 Vondcl:I" NO.:<br />
Fax Number 226-865·4168 Telephone No. 228-897-
Mississippi Development Authority<br />
Cash Summary Support Sheet<br />
Applicant <strong>Harrison</strong> <strong>County</strong>.<br />
Request No:<br />
7 Grant Number:<br />
Page 1 of2<br />
.\<br />
R-103-06<br />
.....-<br />
Period Cost - Beginning<br />
May 1, 2009<br />
Ending Date:<br />
May 30, 2009<br />
Contract Number:<br />
R-109-024-Q2-KCR<br />
1. Activlty: Architectural/Engineering (a) (b)<br />
Line !tern Vendor Name Invoice # Involce Amount Match Share Federal Share<br />
A. . Architectural/Engineering Eley Guild Hardy 08-005-4 $1,286.00 $1,286.00<br />
B.<br />
C.<br />
D.<br />
Subtotal: $1,286.00 $ - $1.28600<br />
2. Activity: (a) : (b)<br />
"<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. $0,00<br />
B. $0.00<br />
c.<br />
D.<br />
Subtotal: $ . $ . $ -<br />
3. Activity·, (a)<br />
;<br />
(b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Une Item Vendor Name Invoice # Invoice Amount Match Share Federa~ Share<br />
Subtotal:<br />
•
.~<br />
Applicant <strong>Harrison</strong> <strong>County</strong><br />
,<br />
4; Activity: Construction of Public Building (a)<br />
: (b)<br />
A.<br />
B,<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
'\<br />
Subtotal:<br />
5. Activity: Contingency (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Une Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
6. ActivitY: (a)<br />
:<br />
(b)<br />
A<br />
B.<br />
C.<br />
D.<br />
Cash Summary Support Sheet<br />
Une item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
Cumulative Match Expended To Date: GRAND TOTAL: I $ 1,286.00 1$ - 1$ 1,286.00<br />
Cumulative Federal Expended To Date: $179,070.64<br />
Request No: - 7 Grant Number:<br />
Contract Number'<br />
R-103-06<br />
Page2of2<br />
R-109-024-02-KCR<br />
,<br />
-<br />
I hereby Certify That: a) the services covered by this request have not been receWed from the Federal Government or expended for such services under any other<br />
contract agreement or grant; b) the amount requested will be expended for allowable costsfexpenditures under the terms of the contract agreement or grant;<br />
0) the amount requested hereln does not exceed the total funds obllgated by contract; and d) the funds are requested for only immediate disbursements.<br />
I Hereby Certify !that the goods sold andfo! services rendered have been delivered and/or performed in good order and are in compliance with all stalulory requirements<br />
and regulations.<br />
Marlin ladner, President<br />
Typed Name and Title of Authorized Official<br />
•<br />
Signature of Authorized Official<br />
•<br />
I~
,<br />
Mississippi Development Authority Consolidated Support Sheet<br />
Applicant:<br />
Request for Cash Number:<br />
Ham son <strong>County</strong><br />
7<br />
Contract Number: R-109-024-02-KCR,<br />
Total Amount Requested: $'<br />
1,286.00'<br />
. ~<br />
_.<br />
line Items<br />
AdmInistration<br />
Engineering<br />
Specific Line Items as Listed in the BUdget:<br />
Application Preparation<br />
Architectural/Engineering<br />
Construction of PUblic Building<br />
Contingenev<br />
Amount Requested 10<br />
Date I Amount ofThls Reauest I Balance<br />
v .v••_~_.vv $ 27,466.66 $ • $ 139,733.34<br />
------- --------$""--------<br />
$ 10,000.00 $ 10,000.00 $ • $'-- _<br />
$ 404.375.00 $ 140,317.98 $ 1,286.00 $ 262,771.02<br />
$ 5,375,000.00 $ • $ $ 5.375,000.00<br />
$ 457,125.00 $ - $ - $ 457,125.00<br />
----------------------$"'--------<br />
$<br />
-------------------$::....-_----<br />
$<br />
$<br />
Total BUdget $ 6,413.700.00 $ 177,784.64 $ ~ $ 6,234.629.36<br />
Total funds Requesl to Date:<br />
A~ount of Other Funds Expended to Date:<br />
CDBG Project Balance<br />
Period of Projected Cash Needs· Beginning: May 1, 2009 Thru May 30,2009<br />
$<br />
$<br />
179.070.64<br />
6,234,629.36<br />
lODAY'S DATE<br />
CONTRACT BEGIN DATE<br />
(FROM CONTRACT)<br />
CONTRACT END DATE<br />
(FROM CONTRACT}<br />
CONTRACT EXTENSION (MONTHS)<br />
(ENl'ER # OF MONTHS OR "01<br />
FINAL CONTRACT COMPLETION DATE<br />
CONTRACT DURATION (MONTHS)<br />
% OF CONTRACT PERlOD ELAPSED<br />
% OF CONTRACT PERIOD REMAINING<br />
7[3112009<br />
1111712008<br />
11/17/2011<br />
1111712011<br />
36.00<br />
23.38%<br />
76.62%<br />
TOTAL CONTRACT<br />
BUnGET $<br />
TOTAL AMOUNT SPENT<br />
TO DATE<br />
'k TOTAL CONTRACT<br />
aUOGEl SPENT<br />
6,413.700.00<br />
2.79%<br />
$179.070.64<br />
'to CONtRACT BUDGEr<br />
REMAlNING<br />
97.21%<br />
CONsmUCTION<br />
Enter number from Cash<br />
BUDGET AMOUNT $ 5,832,125.00 Request.<br />
TOTA.L CONSTRUCTION<br />
Enter number from Cash·<br />
DOLLARS SPENT TO $ - Request<br />
•<br />
"i{CH<br />
1r·.C1S<br />
J",nGS H. Elov. I:..\<br />
Vv '\"ylol G,,;I(I. III. _"". c:;,<br />
DavId J. H~~rdYI ..1 t,<br />
Stephen A. StojClGh, /.;.<br />
Joseph B. Cra,,,. AA<br />
Mn(k [. I.Is.h~f). ~;I"•. U:~D ,",:-'<br />
July 2,2009<br />
f>:'~(!~:I:;.'T~<br />
Joseph R. St(o;-vE-n~, )1'., ;'ITl j<br />
L.HI) 1_;<br />
EriC J. Co~-=n'\~f~1t). ~t ~\<br />
6.""glas M.· Roberts, ,./\<br />
M,~h"d VI!. 5~hw",an_ ","<br />
Ms. Pam Ulrich<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
1801 23,d Avenue .<br />
Gulfport, MS 39502<br />
•<br />
Re:<br />
08-005 Gulfport Downtown Governmental Complex & Library<br />
CDBG Katrina Supplemental Grant, <strong>Harrison</strong> <strong>County</strong><br />
Dear Ms. Ulrich:<br />
Please find enclosed Invoice No, Pour (4) for Professional Services in the amount of<br />
$1,286,00 on the above reference project.<br />
If you should have any questions, please do not hesitate to contact me.<br />
Sincerely,<br />
j<br />
r<br />
, \ i<br />
!<br />
i<br />
I.<br />
,<br />
I<br />
i<br />
ii<br />
i<br />
•<br />
WTG/j~g<br />
Cc: Olie Elfer, Jimmy G. Gouras Urban Planning Consultants, Inc.<br />
Knesal Engineering Services, Inc.<br />
Enclosure<br />
GUU' ('e,;.:!;'!'<br />
C'nlet;<br />
109"i Tr;n'dny fVh.mro ()nv~<br />
Biloxi, MS 39532<br />
228.594.232.1 f<br />
22B.59'.2223 L<br />
JAGI\~ON<br />
OFfiCE<br />
418 EaST Carnel StrCl(l\<br />
J~ckson, MS 39201<br />
"'" 6OUS~ 2572 p<br />
(,a 1.$55.2006 f<br />
i<br />
I I ,.<br />
I.<br />
i<br />
1 I·<br />
t·<br />
I<br />
!<br />
I.'<br />
i.<br />
I<br />
i.<br />
I<br />
I,<br />
I<br />
I<br />
!<br />
i<br />
I<br />
I I I<br />
·f
•<br />
elcy<br />
Guild Hardy Architects PA<br />
1091 Tommy Munro Drive<br />
Biloxi. MS 39532<br />
228·594·2323<br />
INVOICE<br />
City of Gu\fpon<br />
2200 15th Street<br />
GUlfport, MS 39502<br />
Project:<br />
Gulfport. Downtown Governmental Complex &<br />
Library<br />
Invoice number<br />
Invoice Date<br />
08-005-4<br />
07/02/2009<br />
i<br />
I<br />
Billing Period Through: 07/02/2009<br />
Construction Cost BaSlS: $ 5,500,000,00<br />
Fee Basis: 623 %<br />
Billing Fee: $ 342,710,50<br />
•<br />
Design<br />
Architectural % of Percent Prior Fee Current<br />
Description Fee Total Fee Complete Billings Earned Fee<br />
Schematic Design $ 51,406.58 15.00 100,00 $ 51.406.58 $ 51,406_58 $ 0,00<br />
Development $ 68,542,10 20.00 100.00 $ 68,542.10$ 68.542.10 $ 0,00<br />
Construction Documents $ 137,084.20 4000 0.00 $ 0.00$ 0.00 $ 0.00<br />
Bidding and Negotiation $ 17,135.53 5.00 0.00 $ 0.00$ 0.00 $ 0.00<br />
Construction Administration $ 68,542.09 20.00 0.00 $ 0.00 $ 0.00 $ 0.00<br />
$ 342,710.50 100.00 3500 $ 119,948.68$ 119,948.68 $ 0.00 ,<br />
1<br />
Reimbursables<br />
Consultant<br />
Testing & Suivey Consultant<br />
Knesal Engineering Services, Inc<br />
Phase sublotal<br />
Units<br />
tOlal<br />
Rale<br />
$<br />
,$<br />
$<br />
Billed<br />
Amount<br />
1.286.00<br />
1,286.00<br />
1,286.00<br />
I<br />
II.<br />
l,:"·<br />
j:<br />
\'<br />
I<br />
/'.<br />
I,<br />
I<br />
j<br />
L<br />
iI1:<br />
~'Total Project Invoice Amount"<br />
$<br />
1,286.00I<br />
II<br />
•<br />
Approved BY:.<br />
\<br />
-M~---\/,..........------<br />
City 01 Gulfport Invoice number: 08·005-4<br />
ri<br />
iI'<br />
I'<br />
1<br />
I<br />
!<br />
f ,<br />
i ,<br />
I<br />
I !<br />
i<br />
I
•<br />
June<br />
5,2009<br />
Invoice No. 29~168<br />
Mr. Taylor Guild<br />
Eley Guild Hardy Architects, P, A.<br />
1091 Tommy Munro Drive<br />
Biloxi, MS 39532<br />
Re: Surveying Services ~ GUlfport Governmental Complex and Library Site<br />
KES Project No. 2672.50<br />
DESCRIPTION OF SERVICES: From April 26, 2009 through May 31.2009<br />
•<br />
Boundary Survey Complete: Hours Rate Totals<br />
Professional Land Surveyor 2.50 x $ 85.00 :=<br />
$ 212.50<br />
Draftsman 1\ I 1.50 x 74.00 := 111.00<br />
Draftsman I 19.00 x 50.00 := 950,00<br />
Clerical 0.25 x 50.00 =:: 12.50<br />
TOTAL INVOiCE AMOUNT: $ 1,286.00<br />
Please 90 not hesitate, to call if you have any questions.<br />
Sincerely,<br />
KNESAL ENGINEERING SERVICES, INC.<br />
Robert J, Knesal, P. E.<br />
President<br />
•<br />
COliSUlTING<br />
ENG1NEERS<br />
i'321 (RfOSlilE ROAD' GUlfPORT lo1I'>SISSII'PJ 3950:;·27.8·867
• MEMO<br />
DATE:<br />
TO:<br />
FROM:<br />
RE:<br />
~~J~ ; 9ll2~j~<br />
July 31, 2009<br />
Honorable Marlin Ladner<br />
COUNTY ADMINISTRATOR"<br />
<strong>Harrison</strong> <strong>County</strong><br />
alie Elfer<br />
Jimmy G. Gouras Urban Planning<br />
<strong>Harrison</strong> <strong>County</strong> {c; ~ ~ (luI ~<br />
Community Revitalization Grant - 1 ...", l/l . -.J<br />
CDBG Project # R~109~024~01-KCR<br />
Request for Cash and Summary Support Sheet<br />
•<br />
Enclosed please find the following invoke for the above referenced project:<br />
1. Remedial Services. Inc. ~ ,CtJ7;t - 5q )<br />
. Invoice Number 1 in the amount of $22,743.00 .<br />
For Downtown Parking expense<br />
Also enclosed is "Request for Cash and Summary Support Sheet No.7" in the<br />
amount of $22,743.00 for payment of the above invoice.<br />
Please have the above invoice and Request for Cash and the supporting<br />
documentation placed on your next agenda for approval. After its approval, the<br />
appropriate official should sign the "Request for Cash and Cash Summary<br />
Support Sheet No.7" and return it along with the supporting documentation for<br />
processing to our office at the follOWing address: .<br />
Debra Tompkins<br />
Jimmy Gouras Urban Planning<br />
1100 Cherry Street<br />
Vfcksburg, MS 39183<br />
If you have any questions, please do not hesitate to call me or Debra TomPkin~.. ···1<br />
(601)638·7121. lV<br />
Enclosures<br />
JINIMY G. GOURAS<br />
r...- URBAN PLANNING CONSULTANTS, INC. - -l<br />
1100 CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292' Email: jggouds@bellsouth.net
-.<br />
Mississippi Development Authority<br />
REQUEST FOR CASH<br />
Section A: General Informallon SanK lntormatio.n Section B: Project Information<br />
- GOIniHO. Con/nlcHlo.<br />
Applicant Name: Harri,on Counl'/ Ele
Mississippi Development Authority<br />
Cash Summary Support Sheet<br />
Page 1 of 2<br />
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Request No:<br />
7 Grant Number:<br />
R-103-06<br />
Period Cost - Beginning<br />
May 1, 2009<br />
Ending Date:<br />
May 30, 2009<br />
Contract Number.<br />
R-f09-024-01-KCR<br />
1, Activity: Administration (a) : (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Administration $0.00<br />
B.<br />
C.<br />
D.<br />
Subtotal: $0.00 $ . $0,00<br />
2. Activity: Downtown Parking (a) : (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Downtown Parking Remedial Services, Inc. 1 $22,743.00 $22,743.00<br />
8. $0.00<br />
c.<br />
D.<br />
Subtotal: $ 22,743.00 $ . $ 22.743 00<br />
3. Activity: (a) :<br />
(b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
• •
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Cash Summary Support Sheet<br />
Request No: 7<br />
Page 20f2<br />
R·103·06<br />
R-109-024-01-KCR<br />
4. Activity: (a)<br />
: (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A.<br />
S.<br />
C.<br />
D.<br />
Subtotal:<br />
5. Adlvity: (a) : (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A.<br />
B.<br />
C.<br />
D.<br />
Subtotal:<br />
6. Activity: (a) : (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A.<br />
B.<br />
C.<br />
D.<br />
Subtotal:<br />
Cumulative Match Expended To Date: GRAND TOTAL: I$ 22,743.00 I$ - 1$ 22,743.00 I<br />
Cumulative Federal Expended To Date: $150,871.88<br />
I hereby Certify That: a) lhe services covered by this request have not been received from the Federal Government or expended for such services under any other<br />
contract agreement or grant; b} the amount requested will be expended for allowable cosls/expenditures under the terms of the contracl agreement or grant;<br />
c) the amount requested herein does not exceed the lotal funds obligated by contract; and d} the (unds are requested for only Immediate disbursements.<br />
I Hereby Certify tthal the goods sold and/or servIces rendered have been delivered and/or performed in good order and are in compliance with all statutory requirements<br />
ami reg ulati ons,<br />
Marlin Ladner, President<br />
Typed Name and Title of Authorized Official<br />
• •<br />
Signature of Authorized Official
Mississippi Development Authority Consolidated Support Sheet<br />
Applicant:<br />
Request for Cash Number:<br />
<strong>Harrison</strong> <strong>County</strong><br />
7<br />
Contract Number: R-109-024·01-KCR<br />
Total Amount Requested: $ 22,743.00<br />
Une Items<br />
Administratlon<br />
Engineering<br />
Specific Une Ilems as Listed in the 8udget:<br />
ApplLcalion PreparatIon<br />
NchitectlJl!i!!(E:ngineerlI]9 _<br />
Contingency<br />
Downtown Parking<br />
!<br />
~<br />
~<br />
$<br />
Amount Requested 10<br />
Date I Amount ofThls Request I Balance<br />
.. 'vu,vvv.vv S 35,166.68 S - $ 70.833.32<br />
------- --------------$"--------<br />
10,000.00 $ 10,000.00 $ $'-- _<br />
150,027.00 $ 82,962.20 S • $ 67,064.80<br />
149,973.00 $ • $ - iii 149,973.00<br />
3,000,000.00 $ • $ 22,743.00 $ 2,977,257.00<br />
$<br />
-------------------$:....-._----<br />
$<br />
$<br />
------------------- $:....-._----<br />
$<br />
$<br />
Total Budget $ 3,416,000.00$ 128.128.88 $ 22,743.00 $ 3 1 265,128.12<br />
Tolal Funds Request to Date:<br />
Amount of Olher Funds Expended to Date:<br />
COSG Project Balance<br />
Period of Projected Cash Needs· Beginning: May 1, 2009 Thru May 30, 2009<br />
$<br />
$<br />
150,871.88<br />
3,265,128.12<br />
lODAY'S DATE<br />
CONTRACT BEGIN DATE<br />
(FROM CONTRACT)<br />
CONTRACT END DATE<br />
(FROM CONTRACT)<br />
CONTRACT EXTENSION (MONTHS)<br />
(ENTER# OF MONTHS OIl, 'Q'~<br />
FINAL CONTRACT COMPLETlON DATE<br />
CONTRACT DURATION (MONTHS)<br />
% OF CONTRACT PERIOD ELAPSED<br />
% OF CONTRACT PERIOD REMAINING<br />
7131fZ009<br />
BllI/tOOS<br />
81Sf2011<br />
£l!8f2011<br />
36.00<br />
32.£0%<br />
67.40%<br />
TOTAL CONTRACT<br />
BUDGET $<br />
TOTAl AMOUNT SPENT<br />
10 DATE<br />
% TOTAL (;ONTRACT<br />
I'lUDGETSPEN'r<br />
% CONTRACT BUDGEl<br />
REMA1NING<br />
CONSTRUCTION<br />
SUDGET AMOUNT $<br />
TOTAL CONSTRucnON<br />
DOLLARS SPENT TO $<br />
% CONSTRUCTION<br />
BUDGET SPENT 0.72%<br />
3,416,000.00<br />
4.42%<br />
$150,871,88<br />
95.5B%<br />
Enter number from Cash<br />
3.149.973.00 Request.<br />
Enter number from Cash<br />
22.743.00 Request.<br />
• •
•<br />
'cLEY GUILD HARDY ARC HIT E C T S<br />
June 16, 2009<br />
Mr. Marlin R. Ladner, Board Supervisor<br />
<strong>Harrison</strong> <strong>County</strong> Board ofSupervisors<br />
P.O. Drawer CC<br />
Gulfport, MS 39502<br />
/310 /<br />
(J {·I(eK- DK Cf.<br />
po-l,\,Ji<br />
PRINCIPALS<br />
James H. Eley, FAIA<br />
W. Taylor Guild, III, AlA, CCS<br />
David J. Hardy, AlA<br />
Stephen A. Stojdch, AlA<br />
Joseph B. Crain, AlA<br />
Mark E. Lishen, AlA, LEW AP<br />
ASSOCIATES<br />
Joseph R. Stevens, Jr., AlA, LEED AP<br />
Eric J. Cammarata, AlA<br />
Douglas M. Roberts, AlA<br />
-Michael W. Schwirian, AlA<br />
Re:<br />
Demolition of the Old Turan Foley Dealership, GuLfport, Mississippi<br />
Dear Mr. Ladner:<br />
Enclosed please find Two (2) copies of the Final Application and Certificate for Payment No.<br />
One (1) from Remedial Services, Inc., in the amount of $22,743.00 for the above referenced<br />
project. We find the application to be in order and Qur.certification is on the cover.<br />
•<br />
Also, enclosed please find our Invoice No. One (1) for Architectural Services for the above<br />
referenced project.<br />
The.following dose Ol,lt documents are enclosed:<br />
• Contractor's Affidavit of Release of Liens and Certification<br />
• Contractor's Affidavit of Payment of Debts and Claims<br />
• Consent ofSurety Company to Final Payment .<br />
• Asbestos Abatement reports<br />
As always, ifyou have any questions please do not hesitate to call.<br />
Sincerely,<br />
•<br />
Enclosures<br />
cc: Remedial Services, Inc.<br />
OB·07B/G·l<br />
GULF COAST OFFICE<br />
1091 Tommy Munro Drive<br />
Biloxi, M539532<br />
228.594.2323 p<br />
228.594.2223 F<br />
• JACKSON OFfIC~<br />
'~~ 8 East Capitol Street<br />
ackson, MS 39201<br />
601.354.2572 p<br />
601.355.2006 "<br />
WoNW.eleygul/dhardy.com
APPLICATION AND CERTIFICATE FOR PAYMENT G702 k'\2r4S~<br />
1 I· /,S>;;> II.~ "~<br />
TO OWNER:<br />
RH~am~·iisOionilCCo.o.:lB3io>aaU::rd~oQjf'Si:ijierv;im:s~---I-iT~~~~~05emiOIfflOr1-I--t-----fp~~[if4~::.:...:=-tff;r-m~ijj~fff~~<br />
Ix<br />
1==IP.O.Drawercc -[ I I I ---+-t----/=r== IPrOJeCI~6: -108~071t -II~. JI/tJJJ.~ct~l-IX I<br />
Gulfport, MS 39502 . \ t..~ l" ..... A •••. a<br />
t actor ':. j l<<br />
~ ....... IlU~ I:!Ilf[DY "r', /<br />
l-F-R-O-.,LMC--:::O-::-:N~TRA:::C-:C:-:::T--:::O-=-R-:+----+----f---+-:-:::~-___1:____I_:::::___=__:_:_:_::_:..L....:_____!_...,..._::_____,____=:_:_+::__-_:::__+______,:_::_::___,_,...p,~~ . ~r ,,:,~':/J<br />
Remedial Services, Inc. ~~ II" . l>'/<br />
P.O. Box609 I ~ - I I I I I I I I "'Z.ccJ..;;;jn7E.\,'7<br />
Salsuma, AL. 36572 1 I I I I IThe undersigned Contractor certifices thaI 10 the best ofthe con\nleto~~OW!fClge InfOlTT1slion<br />
I I I I I land beller!he Work covered by this Appti"callon for Paymenl has been COOlpleted In accordance with tile<br />
Contract Documen16, Iba\all amounls have been paid by the Con!rllctor forWork forwhlcll previous<br />
CONTRACTOR'S APPLCIATION FOR PAYMENT I I J I I ICertificates fOf Payment were Issued and payments recelvad from the Owner, and !hat currenl payments<br />
I I I I I I I Ishown harein is now due,<br />
APPLICATION IS MADE FOR PAYMENT, AS SHOWN BELOW, IN CONNECTION WITH THE Contract.<br />
Continuation sheet, AlA Document G703, Is attached. " I I<br />
1 !ORIGINAL CONTRACT SUM<br />
2 INet change by Change Order<br />
3 ICONTRACT SUM TO DATE<br />
4 ITOTAl COMPLETED & STORED TO DATE<br />
eOLUMN G on G703)<br />
f5 IRETAINAGE<br />
a. 5.00% lofCompleted Work<br />
b.] %Iof Siored Materral<br />
Total Relainage (Total column I G703)<br />
6 IrOTAL EARNEDLESS REAINAGE<br />
Une 4 less Une 5 Total<br />
7- I[ESS PREVIOUS CERTIFICATE FOR PAYMENT<br />
[me 6 from prior Certificate I 1<br />
8 !CURRENT PAYMENET O"UE<br />
9 IBALANCE TO FiNI.SH, INCLUDING RETAINAGE<br />
I<br />
jLine 3 less Une 6<br />
1 I<br />
CHANGE ORDER SUMMARY<br />
IADDITIONS<br />
I<br />
Total changes approved in previous<br />
months by owner<br />
$22,743.00<br />
o<br />
$22,743.00<br />
-l22~743-:-0a<br />
~22,743.00<br />
o<br />
o<br />
o<br />
o<br />
DEDUCTIONS<br />
CONTRACTOR:<br />
I 1/1<br />
T1.~ J1~'<br />
By I 1/lLllA -' (lfl,LJ<br />
!ltim Cain<br />
Slate ofAlaoama<br />
<strong>County</strong> of Mooile<br />
Subscribed and sWorn to before<br />
me this I 2SIdayof<br />
May,20lJ9<br />
NotarYP~~
CONTINUATION SHEET<br />
G70S<br />
AlA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,<br />
containing Contractor's signed certification is attached.<br />
In tabulations below, amounts are stated to be nearest dofar.<br />
Use Column 1on Contracts where variable retainage for line items may apply.<br />
APPLICATION NO:<br />
APPLICATION DATE<br />
PERIOD TO:<br />
ARCHITECTS'S PROJECT No. 08-078<br />
1<br />
A B C o E G H<br />
DESCRIPTION OF<br />
Item No. WORK SCHEDULED WORK COMPLETED THIS PERIOD . TOTAL % BALANCE TO RETAfNAGE<br />
VALUES FROM PREVIOUS COMPLETED G.I.C FINISH (IF VARIABLE<br />
APPLICATION AND STORED C-G RATE)<br />
TO DATE<br />
1 Building Demolition $22,743.00 0 $22,743.00 $22,743.00 0 0<br />
2 .<br />
3~<br />
4-<br />
5<br />
GRAND TOTAL $22,743.00 $22,743.00 $22,743.00 0 a<br />
/<br />
•<br />
._-.-._-----~-<br />
•
• MEMO<br />
DATE:<br />
TO:<br />
FROM:<br />
RE:<br />
July 31, 2009<br />
Honorable Marlin Ladner<br />
<strong>Harrison</strong> <strong>County</strong><br />
Olie Elfer<br />
Jimmy G. Gouras Urban Planning<br />
<strong>Harrison</strong> <strong>County</strong><br />
Community Revitalization Grant<br />
CDBG Project # R·103 w 024-03 w KED<br />
Request for Cash and Summary Support Sheet<br />
•<br />
Enclosed please find the following invoices for the above referenced project:<br />
1. [ley Guild Hardy ~d -(o1~ -G
Mississippi Development Authority<br />
REQUEST FOR CASH<br />
Section A: General tnf¢rmatlon Bank nFmma:!.iM $ecfion S: Pro eel In'ormallon<br />
Applicant Nome;<br />
Homson <strong>County</strong><br />
Mail"ll Morass P. O. Drawe, CC Sonk Ael1o ZIP Bilo,;' MS 39-530 VtndorNo.<br />
F",Numbor 228 -885· 416a T...~noneNo 228·897-
Mississippi Development Authority<br />
Cash Summary Support Sheet<br />
Page 1 of2<br />
Applicant <strong>Harrison</strong> <strong>County</strong><br />
__________Request No:<br />
7 Grant Number:<br />
R-103-06<br />
Period Cost - Beginning<br />
July 1, 2009<br />
Ending Date:<br />
July 31,2009<br />
Contract Number:<br />
R-103-024-03-KED<br />
1. Activity: Administration (a) : (b)<br />
Line Item Vendor Name invoice # Invoice Amount Match Share Federal Share<br />
A. Administration $0.00<br />
B. $0.00<br />
C. $0.00<br />
D. $0.00<br />
Subtotal: $0.00 $ . $0,00<br />
2. Activity: ArchitectJEngineenng (a) : (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
A. Architect/Engineering Eley Guild Hardy 08-050-3 $2,149.35 $2,149,35<br />
8. Architect/Engineering Eley Guild Hardy 08-072-5 $2,114.01 $2,114.01<br />
C.<br />
D,<br />
Subtotal: $ 4,263,36 $ . $ 4.263,36<br />
3. Activity: Renovation of Public Building (a) , (b)<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federa! Share<br />
A. Renovation of Public BuJlding PSX 3 $122,974.00 $122,974.00<br />
B. $0.00<br />
C. $0.00<br />
D. $0.00<br />
E. $0.00<br />
.<br />
Subtotal: $ 122974 00 $ - $ 122.974,00<br />
• •
Applicant <strong>Harrison</strong> <strong>County</strong><br />
Cash Summary Support Sheet<br />
Request No: 7<br />
R-103-06<br />
Page 2 of 2<br />
R-103-024-03·KED<br />
4. Activity: Construction of Public Building (a) : (b)<br />
A<br />
B.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
5. Activity: Contingencies (a) : (b)<br />
A.<br />
B.<br />
C.<br />
D.<br />
line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
6. Activity: Renovation of Public Building (a) : (b)<br />
A.<br />
8.<br />
C.<br />
D.<br />
Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share<br />
Subtotal:<br />
Cumulative Match Expended To Date: GRAND TOTAL: I $ 127,237.361 $ - 1$ 127,237.36 I<br />
Cumulative Federal Expended To Date: $2,262,046.93<br />
I hereby Certify That: a) the services covered by this request have not been received from the Federal Government or expended for such services under any other<br />
contract agreement or grant; b} the amount requested will be expended for allowable costs/expenditures under tl1e terms of the cOntract agreement or grant;<br />
c) Ihe amourli requested hereln does not exceed the total funds obligated by contract; and d) the funds are requested for only immediate disbursements.<br />
I Hereby Certify lthat the goods sold and/QT services rendered have been delivered and/or performed in good order and are in compliance with all slatutory requirements<br />
and re9ulalie rlS.<br />
Marlin Ladner, President<br />
Typed Name and Title of Authorized Official<br />
• •<br />
Signature of Authorized Official<br />
~
Mississippi Development Authority Consolidated Support Sheet<br />
ApplIcant<br />
Request for Cash Number:<br />
Hamson <strong>County</strong><br />
7<br />
Contract Number: R-10S-024-03-KED<br />
Tolal Amouht Requested: $ 127,237.36<br />
Line Items<br />
Administration<br />
Engineering<br />
Specific Line Items as Listed in the Budget:<br />
Ap plication Preparation<br />
ArchitecturallEngineering<br />
Construction of PUblic Building<br />
Contingencies<br />
Renovation of Public Sullding<br />
Street & Road Improvements<br />
Other<br />
Amount Requested to<br />
Dale I Amount of This Request I Balance<br />
~ ,..u,uvu.uu $ 33,099,98 $ $ 106,900.02<br />
$ 10.000.00<br />
$ 1,252,847.00<br />
S 9,935,000.00<br />
S 984,011.00<br />
$ 4,299,000.00<br />
$ 6$0,840,00<br />
$ 37,584.00<br />
$ 10,000.00 $<br />
$ 825,127.59 ~ 4,263.36<br />
$ $<br />
S<br />
S<br />
$ 1,266,582.00 S 122,974.00<br />
$ S<br />
$ - $<br />
-------$"----------<br />
__________________ S'--<br />
$<br />
S 423,456.05<br />
$ 9,935,000.00<br />
$, 984,011.00<br />
$ 2,909,444.00<br />
$ 680;840,00<br />
$ 37,584.00<br />
$<br />
_<br />
$<br />
s<br />
Total Budget $ 17,339,282.00 $ 2,134,809.57 $ 127,237,36 $ 15,077,235.07<br />
Total FUrlds Request to Date:<br />
Amounl of Olher Funds Expended 10 Date:<br />
COBG Project Balance<br />
Period of Projecled Cash Needs -Beginning: July 1,2009 Thru July 31, 2009<br />
$<br />
$<br />
2,262,046.93<br />
15,077,235.07<br />
TODAY'S DATE<br />
CONTRA.CT BEGIN DATE<br />
(FROM CONTRACT)<br />
CONTRACT END DATE<br />
(FROM CONTRAC1)<br />
CONTRACT EXTENSION lMONTHS}<br />
(ENTER II OF MONTHS OR '0")<br />
ANAL CONTRACT COMPLETION DATE<br />
CONTRACT DURATION (MONTHS)<br />
% OF CONTRACT PERIOD ELAPSED<br />
7/3112009<br />
9f17f2008<br />
911712011<br />
9/1712011<br />
36.00<br />
28.95%<br />
TOTAL CONTRACT<br />
BUDOET S<br />
TOTAL AMOUNT SPENT<br />
TOOATE $<br />
'I.. TOTAL CONTRACT<br />
8UDOETSPEN'f<br />
%CONTRACT BUDGET<br />
REMAlNING<br />
CONStRUCTION<br />
aUOGET AMOUNT $<br />
TOTAL CONSTRUCTION<br />
OOlLARSSPENTTO S<br />
%CONSTRUCTION<br />
BUpGI:T SPENT<br />
17,339.282,00<br />
2,282,046,,93<br />
13.05%<br />
86,95%<br />
Enter number from Cash<br />
15,936,435.00 Request<br />
El1ler number from Cash<br />
1,389,555.00 Request.<br />
8.72%<br />
Yo OF CONTRACT PERIOD REMAINING<br />
71.l:l5%<br />
• •
•<br />
July 24, 2009<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
Pam Ulrich, Furchasing Manager<br />
1801230.1 Avenue<br />
Gulfport, MS 39501<br />
ARCHITECTS<br />
1'k:NtWAlS<br />
James H. Eley, ff,\A<br />
W. Tayior Guiid, iii, A'A, ccs<br />
David J. Hardy, AlA<br />
Stephen A.. SWjdeh, Aii,<br />
Joseph B. Crain, AlA<br />
Mark E.. Lishen, A:;\! LEED AP<br />
ASSOCIATES<br />
Joseph R. Stevens/ Jr" A.\A~ Ltt.D A?<br />
Ene J. Cammarata, Ail>.<br />
Douglas tvt Roberts, AlA<br />
Michael W. Schwirion, AlA<br />
RE: New Sound System at Halls A, B, C, & 0<br />
Katrina Supplemental CDSC Project No. R-I03~024-03-KED<br />
Mississippi Coast Coliseum & Convention Center<br />
Dear Mr, Ladner:<br />
Enclosed please find Two (2) copies of the Application and Certificate for Payment No. Three (3)<br />
submitted by PSX, Inc., in the amount of $122,974.00 for the above referenced project. We find<br />
this application to be in order and our certification is on the cover.<br />
•<br />
Also, attached is the contractors request for rain/impact days for the period June 14, 2009 to July<br />
14, 2009 for Zero (0) days extension of the contract. The cumulative day's extension to date is<br />
Zero (0) days added to the contract based on previous data<br />
Also, enclosed please find our Invoice No. Five (5) for CDBG Katrina Supplemental Grant, MS<br />
Coast Coliseum, for the above referenced project.<br />
If you have any questions regarding this project, please do not hesitate to call me.<br />
Joseph B. Crain, AlA<br />
Eley Guild Hardy Architects PA<br />
lBC/dab<br />
•<br />
Enclosures<br />
cc: PSX, Inc., Jeffrey Borne, President<br />
08-0n/payment applications<br />
GULF COAST OFFICE<br />
1091 Tommy Munro Drive<br />
Biloxi, MS 39532<br />
228.594.2323 p<br />
2213.594.2223 F<br />
JACKSON OFFIC~<br />
418 East Capito! Street<br />
Jackson, fillS 39201<br />
601.354.2572 p<br />
601.355.2006 F<br />
www.eleygu.ildhardy.com
•<br />
July 22, 2009<br />
ARCHITECTS<br />
Ms. Pam Ulrich, <strong>Harrison</strong> <strong>County</strong> Administrator<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
1801 23 rct Avenue<br />
Gulfport, M5 39501<br />
?RINCIP!l.lS<br />
James 1-1. tie)', "AU,<br />
W. Taylor GuHd, III, AlA, (c:s<br />
David J. Hardy, ,~if,<br />
Stephen A Stojcich, A!'\<br />
Joseph B. Crain, AlA<br />
Mark E. Lishen, W;, ~HD AP<br />
ASSOCIATH<br />
Joseph R. SteV
•<br />
ILD'<br />
.,SanH1$ r'1. E:lcy~ h\lA<br />
VJ. T(1yk>,· Gui(d, W, A~'f",: \X:,<br />
Davi·d J. Httrdy. .:H~<br />
Stephen A. Stojcich,<br />
Joseph· 8. Cti)lf';,<br />
!\'ti':Hk E. U5"~h(.;'r·;; /~~~'!.,~<br />
LETTER OF TRANSMITTAL<br />
JOSHph R" SteV(~nSl Jr., At\:: l FU) AP<br />
Eric J. Conw'O(ilt'o, AA<br />
DCi;,JS~l;~s tvt Robc:'rts j<br />
/:,ji,<br />
Michaci v...r. Sdiwil;r:,n..\I,.~<br />
Date:<br />
To:<br />
Attn:<br />
Front:<br />
Project:<br />
July 24,2009<br />
Urban Plaruung Consultants, Inc.<br />
Betty Wilson<br />
Denese Bloom<br />
08-050, Chiller Package, Mississippi Coast Coliseum & Convention Center<br />
•<br />
We are sending you thefolloWing item(s):<br />
Copies<br />
2<br />
Description<br />
Two (2) payment Applications No. Three (3) submitted by PSX, Inc., for<br />
the above mentioned project.<br />
These are transmitted as checked below:<br />
( ) No Exceptions<br />
( ) Exceptions as Noted<br />
( ) Revise & Resubmit<br />
(X) For your use<br />
( ) As requested<br />
( ) For your review<br />
Remarks:<br />
Betty,<br />
Enclosed are Two (2) paymentapplications No. One (1) for your office to submit<br />
to MDA for their approvaL<br />
If you have any questions please do not hesitate to call.<br />
•<br />
1091 TQin'YI/ Munro Drive:<br />
Bilox;, MS 39532<br />
228:)9'1.2323 r<br />
2285942223 ,<br />
JACKSON OFFIC£<br />
4r8 East Capito! Street<br />
J,'CkSOh, fv'S 3920 \<br />
601354.)5'72 (.<br />
6DUS~\2006 "<br />
\\"Nw..oieyguildl""j,.dy.vn·
•<br />
j,V"ne~; H Fk>\.;, ,:·.""l.>",<br />
\/1/. Ta/or GUlf-d, ill.' :I·i::!~, >,:,>,<br />
D,;",id .J. HiHdy. ,7,',
_AlA Document G702'" -1992<br />
Application and Cerlificate for Payment<br />
TO OWNER: <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors PROJECT:<br />
P. O. Drawer CC, Gulfport, MS 39502<br />
FROM PSX, Inc.<br />
CONTRACTOR: 17587 I-lard Hat Dr.• Covington, LA<br />
70435<br />
VIA<br />
ARCHITECT:<br />
CONTRACTOR'S APPLICATION FOR PAYMENT<br />
Application is made for payment, as shown below, in connection with the Cantr-Jcl.<br />
Continuation Sheet,AIA Document G703, is attached.<br />
1. ORIGINAL CONTRACT SUM ~~ ~ " ~ ~~ _ ~ .<br />
2. NET CHANGE BY CHANGE ORDERS " ..<br />
3. CONTRACT SUM TO DATE (Line 1± 2) .<br />
4. TOTAL COMPLETED & STORED TO DATE (Column G on 0703) ..<br />
5. RETAlNAGE:<br />
a. 2.499<br />
~% ofCompleted Work<br />
(Column D+ Eon G703)<br />
b. 0 % ofStored Material<br />
$ 16,624.00<br />
(Column F on (703) $ 0.00<br />
Eley Guild Hardy Architects<br />
4 ;;:::;::j--:;:::;:"<br />
.t"_t..... ~Q~" ~ ........ :':(} ...........<br />
~.'''' ''''.?, ~<br />
j:;:-'~'i.~~ o,,~~~<br />
. 1C- " >or. )\\\r<br />
( ~<br />
t>-~<br />
\\:J\.<br />
...J<br />
~-<br />
\~, or.,.,r<br />
Sound System Package MS Coast<br />
Coliseum and Convention Center APPLICATION NO: 003 . ~"~3,' .• ? ' .•...'c· •.... Distribution to;<br />
$ 684,990.00<br />
Total Retainage (Lines 5a + 5b or Total in Column 1ofG703) $ 16,624.\\0<br />
6. TOTAL EARNED LESS RETA1NAGE .. $ 648,366.00<br />
(Line 4 Less Line 5 Total)<br />
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 525,392.00<br />
(Line 6 from prior Certi.ficate)<br />
8. CURRENT PAYMENT DUE 1 $ 122,974.001<br />
S. BALANCE TO FINISH, INCLUDING RETAINAGE<br />
(Line 3 Jess Line 6)<br />
$ 36,624.00<br />
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS<br />
rotal changes approved in previous months by Owner $ o.oe $ 0.00<br />
Total approved this Month $ O.DC $ 0.00<br />
TOTALS $ O.OC $ 0.00<br />
!NET CHANGES bvChange Order $ D.Oe<br />
~ .. ~ j<br />
PERIOD TO' Julv 14 2009 ~):> r"< / OWNER:<br />
• .J' c.., r~-'~/<br />
CONTRACT FOR: Sound System .::..::::.~~,._.,~;/ ARCHITECT: X<br />
CONTRACT DATE: April 14, 2009<br />
PROJECT NOS: 08-0nl 08-0721 08-on<br />
CONTRACTOR<br />
FIELD:<br />
~ ~A 7<br />
OTHER:<br />
The undersigned Contractor certifies that to the bestof the Contractor's knowledge, information<br />
and belief the Work covered by this Application for Payment has been completed in acc{)rdance<br />
with the Contract Documents, that all amounts have been paid by the Contractor for Work tor<br />
which previous Certificates for Payment were issued and payments received Irom the O",.-'Oer, and<br />
that current payment shown herein is now due.<br />
$ D.et:::: :o~:<br />
$ 684,990.00)';;e;vf /!1------....<br />
$ 664,990.00 Stute of; / pt<br />
My Commission e~es! /5;c(l/f! {/ k ::<br />
ARCHITECT'S CERTIFICATE FOR PAYMENT ~<br />
In accordance with the Contract Documeo.ts, based on on-site observations and the data comprising c::<br />
this application, tile Architect certifies to the Ov.ner that to tile best of the Architect's J..'Tlowledge, «<br />
information and belief the Work bas progressed as indicated, the quality of the Work is in ?'o<br />
accordance with tile Contract Documents, and the Contractor is entitled to pa)mcnt of the ~<br />
AMOUNT CERTfFIED. ..:;<br />
/<br />
AMOUNT CERTIFIED .\'; $ 122,974.00<br />
(AI/aell explana!Y1n ffpmollnt unifieddiffirsjrom the amollnt applied. initiaiallfigureson this<br />
Application a¢i Irlt;fe Continuation Sheet tIlal al'e dlanged to conform with the amount cel'li/ied.)<br />
Date:<br />
'I.z.. y:, (JO(<br />
This Certi1Jtate is 1I0t negotiable. TheMl0UNT CERTIFIED is payable only to the Contractor<br />
named herein. Issuance, payment and acceptance ofpayment are without prejudice to any rights of<br />
the Owner or Contractor tmder this Contract.<br />
~<br />
d<br />
z<br />
~<br />
$1<br />
AlA Document G702""-1992. COP}'\i9htll:l 1953. 1963.1965. 1978 and 1992 byThe American Institute of Architecls. All rights reserved. WARNiNG: ThIs AlA"' Oo
•<br />
Eley Guild Hardy Architects PA<br />
1091 Tommy Munro Drive<br />
Biloxi, MS 39532<br />
228·594·2323<br />
INVOICE<br />
Mississippi Coast Coliseum & Convention Center<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
Invoice number<br />
08-050-3<br />
Project:<br />
CDBG Katrina Supplemental Grant, MS Coast<br />
Coliseum, Chiller Package<br />
Invoice Date<br />
07/20/2009<br />
Billing Period Through: 07/20/2009<br />
Construction Cost Basis: $<br />
Fee Basis:<br />
Billing Fee: $<br />
• Description<br />
Schematic Design<br />
Design Development<br />
Construction Documents<br />
Bidding<br />
Construction Administration<br />
1,100,000.00<br />
8.38 %<br />
92,131.60<br />
••• , •• ~" ...,<br />
Architectural % of Percent Prior Fee Current<br />
Fee<br />
...•_._._._._,. _ ..<br />
Total Fee Complete BiJlings<br />
".~,.·•• u.~mM'", 'N'~~<br />
Earned Fee<br />
•• • N ••·.~~~~~.,,"'_~=__~<br />
$ 13,819.74 15.00 100.00 $<br />
w<br />
15,965.47 $ 13,819.74 $ -2,145.73<br />
$ 18,426.32 20.00 100.00 $ 21,287.29 $ 18,426.32 $ -2,860.97<br />
$ 36,852.64 40.00 100.00 $ 42,574.58 S 36,852.64 $ -5,721.94<br />
$ 4,606.58 5.00 100.00 $ 5,321.82 $ 4,606.58 $ -715.24<br />
$ 18,426.32 20.00 70.93 $ 0.00$ 13,069.79 $ 13,069.79<br />
$ 92,131.60 100.00 94.19 $ 85,149.16$ 86,775.07 $ 1,625.91<br />
Reimbursables<br />
Reimbursables<br />
Printing & Reproduction<br />
Postage, Shipping & Delivery<br />
Rate<br />
$<br />
$<br />
Billed<br />
Amount<br />
407.19<br />
68.66<br />
Phase subtotal<br />
$<br />
475.85<br />
total<br />
$<br />
475.85<br />
•<br />
Mississippi Coast Coliseum & Convention Center<br />
Invoice subtotal<br />
10% Handling & Coordination Fee per Contract<br />
**Total Project Invoice Amount**<br />
Invoice number: 08~050·3<br />
$ 2,101.76<br />
$ 47.59<br />
$ 2,149.3S[<br />
EG-I
INVOICE<br />
• Mississippi Coast Coliseum & Convention Center<br />
Approved By:, -"=H-~ _<br />
•<br />
•<br />
Mississippi Coast Coliseum & Convention Center<br />
Invoice number: 08-050-3<br />
EG-I
INVOiCE<br />
flC<br />
An American R"prographlcs Company·<br />
BILL TO:<br />
REMIT TO:<br />
RIDGWAY'S - BILOXI<br />
LOCKBOX 403984<br />
ATLANTA, GA 303843984<br />
Phone: (228) 388 - 866 8<br />
Fax: (228) 388-8187<br />
Taxld: 746036592<br />
SHIP TO:<br />
82-061265<br />
Order: 086239<br />
Date: 02/09/2009<br />
Time: 2: 39PM<br />
•<br />
ELEY GUILD HARDY<br />
32931<br />
ELEY GUILD HARDY<br />
NO TAX JOBS<br />
NO TAX LTOBS<br />
1041 TOMMY MUNRO DR<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
BILOXI MS 39532<br />
Phone: (228) 594 -2323<br />
ATTN: ACCOUNTS PAYABLE<br />
Customer's P.O. Number<br />
Ordered By<br />
08-050 JOHNNY BEARDEN<br />
Project Number Ship Via Salesman Invoiced By<br />
08-050 Our truck RICHARD UNIPAN RAI LYNNE GOM<br />
~.~~~·~~~-~0~e:==t~~=~~:~~~~~rOIC=--=~r;Ef'~T~~T~f~2~~~1<br />
i1 copy of 254 originals I j I !<br />
3064.01 iECO CAD Plot B&W Bond SF' 42l i '64.26<br />
3064.01<br />
i1 set of 7 (24x36) 42 sq ft I ! i<br />
iECO CAD plot B&W Bond SF 841 1 '1 set of 7(36x48) 84 sq ft ! I I I<br />
128.52<br />
: ! i<br />
! I !<br />
! I<br />
! 1<br />
i<br />
i<br />
j<br />
I<br />
! iI!<br />
,<br />
i i<br />
WE SELL HP, KI P ,i aCE, PLOTTERS<br />
AND COPIERS. CAnL US FOR A QUOTE<br />
TODAY!! !<br />
i<br />
I<br />
I i<br />
I<br />
I<br />
I<br />
•<br />
---"GROSSAMOUNT-'-- -j··'-·TAX-~I.··-r---<br />
TAX AMOUNT-r--- FREIGHT CHARGEs'-<br />
218.18 i i<br />
.•,.~ ~. .. ., ._. , .. ..J. .•._ ....L............ .. .. __ . .__ ._ _<br />
. ~ .. ~ - , ' . , ~-'<br />
.. -<br />
: TOTAL AMOUNT D~E ;-,<br />
RECElvm ,"I GOOD CONDITION<br />
-<br />
! Z ! i T i<br />
! \'~ -<br />
_~ ,:::::::.: ..,. .•... . - ,.----:::-:::::::::::..::.:.=:-'-.. ,,-- ,.--=.::.::..:::.. :::::::::::'::.~::_:::_: ..:.:_ ..-::=:_-:::::-_::.:::::.:':-_::.::'::"::::"' JJ L.::::::.:.:.:::::.::: :::.::::.:::::'.:JJJ.:.::..:::':'..,<br />
Late Charges of 1.5% per month, equal to 18% annually, will be applied to past due balance.<br />
iI<br />
$218.18
INVOICE<br />
ARC<br />
An Am"-rlc811Repro9raphles Company'<br />
BILL TO:<br />
REMIT TO:<br />
RIDGWAY'S - BILOXI<br />
LOCKBOX 403984<br />
ATLANTA, GA 303843984<br />
Phone: (228) 388-8668<br />
Fax: (228) 388 - 818 7<br />
TaxId: 746036592<br />
SHIP TO:<br />
82-062460<br />
Order: 087705<br />
Date: 03/17/2009<br />
Time: 8:58AM<br />
ELEY GUILD HARDY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Customer.'s P.O.<br />
08,,050<br />
Project Number<br />
08-050<br />
Number<br />
ATTN:<br />
Ship Via<br />
Our truck<br />
32931 ELEY GUILD HARDY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Phone: (228) 594 -2323<br />
ACCOUNTS PAYABLE<br />
Ordered By<br />
JOHNNY BEARDEN<br />
Salesman<br />
Invoiced By<br />
RICHARD UNIPAt\J RAI LYNNE GOM<br />
•<br />
1<br />
iii<br />
I I<br />
!<br />
I<br />
j<br />
I<br />
I
INVOICE<br />
~<br />
An AMerIcan Repro!lraphl..... Company'<br />
BILL TO:<br />
REMIT TO;<br />
RIDGWAY'S - BILOXI<br />
LOCKBOX 403984<br />
ATLANTA, GA 303843984<br />
Phone: (228) 388-8668<br />
Fax: (228) 388 - 8187<br />
TaxId: 746036592<br />
SHIP TO:<br />
82-064156<br />
Order: 089923<br />
Date: 05/12/2009<br />
Time: 11:42AM<br />
ELEY GUILD HARDY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Customer's P.O. Number<br />
08-050<br />
project Number<br />
08-050<br />
32931 ELEY GUILD HARDY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Phone: (228)594-2323<br />
ATTN: ACCOUNTS PAYABLE<br />
Ordered By<br />
JOHNNY BEARDEN<br />
Ship Via Salesman<br />
Invoiced By<br />
Our truck KRISTEN LAYUS RAT LYNNE GOM<br />
•<br />
INVOICE TERMS: Net 30 Days<br />
"--'--'~~-E-M-N-U-M-B-E~R-.-r-------~D-E-S-C __R~I~P_T~1-0_-.:N_:.:_::-:_=.._=_-=_~_=-_-_-:_---.J-r~-M-r-S·;~~TI~EO ~.~~~ PRICE 'l-~-XTENS'~~::]<br />
3064.04 ECO B&W 8. 5X11 COPIES !CP 283 0.1001 28.30<br />
1 copy of 283 originals !<br />
WE SELL HP, KIP, OCE, PLOTTERS<br />
AND COPIERS. CA L US FOR A QUOTE<br />
TODAY !!!<br />
O'O'"lAMOON' TAX % [ TAX AMOUNT I "eOHTC"",O'"<br />
.EivE~}ad~'-ON-D-Il-'ON-'------<br />
1--_--.----<br />
i<br />
!<br />
Ii,<br />
,i1<br />
! ! ! i<br />
II<br />
1<br />
I<br />
I iiIi<br />
I<br />
I I<br />
__. .1 . _<br />
$28.30<br />
,------------<br />
X=========--===================.=...-==---=.~=======-l...~========:..L..i...l=::~ -~_-__ ::.:-=:.:....~ __._.<br />
Late Charges of 1.5% per month, equal to 18% annuafly, will be applied to past due balance.
INVOICE<br />
~c<br />
An Arnerjear. Reprographlca Company'<br />
BILL TO:<br />
REMIT TO:<br />
RIDGWAY'S - BILOXI<br />
LOCKBOX 403984<br />
ATLANTA, GA 303843984<br />
Phone: (228) 388- 8668<br />
Fax: (228) 388-8187<br />
TaxId: 746036592<br />
SHIP TO:<br />
82-065682<br />
Order: 091922<br />
Date: 07/02/2009<br />
Time: 12: 3 9 PM<br />
ELEY GUILD HAIWY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Customer's P.O. Number<br />
08-050<br />
Project Number<br />
08-050<br />
32931 ELEY GUILD HARDY<br />
NO TAX JOBS<br />
1041 TOMMY MUNRO DR<br />
BILOXI MS 39532<br />
Phone: (228) 594-2323<br />
ATTN: ACCOUNTS PAYABLE<br />
Ordered By<br />
JOHNNY BEARDEN<br />
Ship Via Salesman<br />
Invoiced By<br />
Our truck KRISTEN LAYUS<br />
MELODY DAVIDS<br />
•<br />
INVOICE TERMS: Net 30 Days<br />
j_···..····.-·.·.-.. i~~_~~~~~~R ~_~~~.. r-~-._·.-~..~~=~=-~~~~~~RIP~J~.--==.~~ ..~. -~~li~I~~rIT1f~:=G~~~~~~~~.\ __ E~~~~·;~~~]<br />
3064.04 ECO B&W 8.5Xl~ COPIES CPj 2761 I 0.100! 27.60<br />
1 copy of 276 originals , . I<br />
3064.01 ECO CAD Plot B&W Bond SFI 3 I 4.59<br />
1 set of 1 (18x24) 3 sq ft i<br />
i<br />
ii<br />
i<br />
I<br />
I<br />
II<br />
i<br />
WE SELL HPJ KIPj aCE, PLOTTERS<br />
AND COPIERS. CA L US FOR A QUOTE<br />
TODAY! !!<br />
i<br />
iIiIiI<br />
I,<br />
I<br />
I<br />
I<br />
1<br />
I<br />
!
•<br />
UPS<br />
Consulting I What We Do<br />
Welcome, guifdh
•<br />
UPS<br />
Consulting r What We Do<br />
Welcome, gUildhardy f Logo\lt<br />
Shipment Detail<br />
Invoice Datel<br />
Invoice Number:<br />
UPS Account Number:<br />
Apr 11,2009<br />
352276159<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: Apr 09, 2009<br />
Pickup Record: 9872471254<br />
Tracking Number: 123522760364740374<br />
Entry: 2<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 3 Ibs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittals<br />
Message Codes: ag<br />
Sender:<br />
Receiver:<br />
Canon Engineering<br />
511 32nd Street<br />
GULFPORT MS 39507 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Charge<br />
Incentive Credit<br />
BlIIed Charge<br />
•<br />
Ground Commercial<br />
Fuel Surcharge<br />
Total<br />
$4.69<br />
$0.12<br />
($0.12)<br />
$0,00<br />
$4,57<br />
$0.12<br />
1P4.69<br />
Customer Service I Billillg Center fAQ I Help<br />
UPS Global I UPS Corporate<br />
Copyri{lht @ 1994-2007 United PMr.eJ Service of Allled(:
•<br />
UPS<br />
Consulting I What We Do<br />
Welcome, gulldhardy I LOgOl.lt<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS AccoUnt Number:<br />
Apr 25,2009<br />
352276179<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: Apr 21, 2009<br />
Pickup Record: 6480103335<br />
Tracking Number: 123522750367851258<br />
Entry: 5<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 21bs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittal<br />
Message Codes: ;]9<br />
Sender:<br />
Receiver:<br />
MCC Mechanical, L.L.C<br />
24101 Spyder Drive<br />
PASS CHRlSnAN M5 39571 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Charge<br />
Incentive Credit<br />
BlIIed Charge<br />
•<br />
Ground Commercial<br />
Delivery Area Surcharge<br />
fuel Surcharge<br />
$4.65<br />
$1.60<br />
$0.16<br />
($0.08)<br />
$0.00<br />
$0.00<br />
$457<br />
$1.60<br />
$0.16<br />
Total<br />
$6.33<br />
Customer ServIce I Billing Center FIIQ I Help<br />
UPS Globai I UPS Corporilte<br />
Copyright @ 1994·2007 UnIted P~rcel Sl~rvic~' of America,Inc. All rights reserved.<br />
Web Site Terms of Use I Privacy Policy I Trademark::. I UPS Tf:lriff(Terms and Condil:ion~<br />
•<br />
https:/fbillingcenter.ups.com/UPS/Il1voice%20Management/ModelllWebPages!ModellShi... 4127/2009
•<br />
UPS<br />
Consulting I What We Do<br />
welcome, gUlldhardy I Logoui:<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Shipment InformatIon<br />
Pickup Date: Feb 19, 2009<br />
Pickup Record: 9872472960<br />
Tracking Number: 1Z3522760362269665<br />
Entry: 7<br />
Serl/lce: Ground Commercial<br />
Zone: 002<br />
Weight: 1 Ibs<br />
Number of Packages: 1<br />
Ref. # 1: 08-050<br />
Ref. #2: Doc A10l / Denese Bloom<br />
Message Codes: ;'ig<br />
Feb 21, 2009<br />
352276089<br />
352276<br />
Sender:<br />
Receiver:<br />
Philip Garcia Jr.<br />
MCC Mechanical<br />
24101 Spyder Dr<br />
PASS CHRISTIAN MS 39571 US<br />
Page 1 of]<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
•<br />
Published Charge Incentive Credit Billed Charge<br />
Ground Commercial $4.57 $0.00 $4.57<br />
Delivery Area Surcharge $1.60 $0.00 $1.60<br />
Fuel Surcharge $0,20 $0.00 $0.20<br />
Total $0.37<br />
Customer Service I Billing CeMer FAQ i He!p<br />
UPS Global I UPS COl'por
•<br />
UPS<br />
Consulting I What We Do<br />
Welcome, gUildhardy I l.ogOt!t<br />
Shipment Detail<br />
Invoice Date:<br />
Il1voice Number:<br />
UPS Account Number:<br />
Feb 28,2009<br />
352276099<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: Feb 27, 2009<br />
Pickup Record: 8685689740<br />
Tracking Number: lZ3522760349748350<br />
Entry: 3<br />
Service: Ground Commercial<br />
Zone:· 002<br />
Weight: 1 Ibs<br />
Number of Packages: 1<br />
Ref. #1: 08650 ~~<br />
Ref. #2: contracts<br />
Message Codes: ag<br />
Sender:<br />
Receiver:<br />
Mr. Duke Mauterer<br />
MCC Mechanical, LLc<br />
24101 Spyder Dr.<br />
PASS CHRISTIAN MS 39571 US<br />
Charge Inform
•<br />
UPS<br />
Consulting I What We Do<br />
Welcome, guildllardy I Logout<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
May 09,2009<br />
352276199<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: May 05, 2009<br />
Pickup Record: 9872.471405<br />
Tracking Number: 1Z3522760364334803<br />
Entry: 4<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 3 Ibs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittals<br />
Message Codes: ag<br />
Sender:<br />
Receiver:<br />
Canon Engineering<br />
511 32nd Street<br />
GULFPORT M$ 39507 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Charge<br />
Incentive Credit<br />
Billed Charge<br />
•<br />
Ground Commercial<br />
Fuel Surcharge<br />
Total<br />
$4.69<br />
$0.11<br />
($O.12)<br />
$0.00<br />
$4.57<br />
$0.11<br />
$4.68<br />
Customer Service I Billing C~~l1ler FI\Q i HElp<br />
UPS Global I UPS Corporate<br />
Copyright (l;;> 1994-2007 United P
•<br />
UPS<br />
Consulting I What We Do<br />
Welcome, guildhardy I Logout<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number;<br />
UPS Account Number;<br />
May 23,2009<br />
352276219<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: May 20, 2009<br />
Pickup Record: 6480103420<br />
Tracking Number: 1Z3522760366220762<br />
Entry: 1<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 2 Ibs<br />
Number of packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittals<br />
Message Codes: 039<br />
Sender:<br />
Receiver:<br />
Canon Engineering<br />
511 32nd Street<br />
GULFPORT MS 39507 us<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
PubUshed Charge<br />
Incentive Credit<br />
Billed Charge<br />
•<br />
Ground Commercial<br />
Fuel Surcharge<br />
Total<br />
$4.65<br />
$0.10<br />
($0,08)<br />
$0.00<br />
$4.57<br />
$0.10<br />
$4.67<br />
Customer Service I Billing Center fAQ I Help<br />
UPS Globill I UPS Corporate<br />
Copyright ~~) 199
•<br />
UPS<br />
Consulting IWhat We Do<br />
Welcome, guildhardy I logout<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice lIIumber:<br />
UPS Account Number:<br />
May 23, 2009<br />
352276219<br />
352276<br />
Page 1 of 1<br />
Shipment Information<br />
Pickup Date: May 20,2009<br />
Pickup Record: 6480103420<br />
Tracking Number: 123522760367341586<br />
Entry: 2<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 2 lbs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittal<br />
Message Codes: a9<br />
Sender:<br />
Receiver:<br />
MeC Mechanical, l.l.C<br />
24101 Spyder Drive<br />
PASS CHRISTIAN MS 39571 US<br />
Charge Informatlot\<br />
To make an adjustment, select the total charges.<br />
Published Charge Incentive Credit Billed Charge<br />
•<br />
Ground Commercial $4.65 ($0.08) $4.57<br />
Delivery Area Surcharge $1.60 $0.00 $1.60<br />
Fuel Surcharge $0.14 $0,00 $0.14<br />
Total $6.31<br />
ClistOnll!r Selvlte 1 Billing Center FAQ I Help<br />
UPS GIO!)
•<br />
UPS<br />
Consulting i What We Do<br />
Welcome, guildhardy I Logout<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Jun 27, 2009<br />
352276269<br />
352276<br />
Page I of I<br />
Shil'mewt Information<br />
Pickup Date: Jun 23, 2009<br />
Pickup Record: 9872471674<br />
Tracking Number: lZ3522760363477367<br />
Entry: 6<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 2 Ibs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: submittals<br />
Message Codes: ag<br />
Sender:<br />
Receiver:<br />
MCC Mechanical<br />
24101 Spyder Dr<br />
PASS CHRISTIAN MS 39571 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Charge Incentive Credit Billed Charge<br />
•<br />
Ground Commercial $4.65 ($0.C8) $4.57<br />
Delivery Area Surcharge $1.60 $0.00 $1.60<br />
Fuel Surcharge $0.17 $0.00 $0.17<br />
Total $6.34<br />
Cllstome,. SerVICi~ I Billing Center FAQ i Help<br />
UPS Global I UPS Corporate<br />
Copynght © 1994 .. 2007 United Parcei S~'TVjC(: or AnwriCi.'i,Inc. All rights re~;~rved.<br />
Web Site Terms of Use i Privacy Policy I Trademrlrks j UPS Tariff[Term'l al1t1 Conditions<br />
•<br />
https://bilHngcenter.ups.com/UPSlInvoice%20ManagementIModeJ 1/WebPages/Modell Shi... 6/2912009
UPS Consulting I What We Do<br />
Page I of 1<br />
•<br />
Welcome, gUildhardy 1 Logollt<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Shipment Information<br />
Pickup Date: Nov 20, 2008<br />
Pickup Record: 9872472503<br />
Tracking Number: lZ3522760362103860<br />
Entry; 7<br />
Service: Ground Commercial<br />
Zone: 003<br />
Weight: 1 Ibs<br />
Number of packages: i<br />
Ref. #1: 08-050<br />
Ref. #2: CD<br />
Message Codes: ag<br />
Nov 22,2008<br />
352276478<br />
352276<br />
Sender:<br />
Receiver:<br />
Susan<br />
Dodge / McGraw Hill<br />
1012 Edenton St.<br />
BIRMINGHAM AL 35242 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Charge<br />
Incentive Credit<br />
Billed Charge<br />
Ground Commercial<br />
$4.32<br />
($0.12)<br />
$4.20<br />
•<br />
Fuel Surcharge<br />
Total<br />
$0.36<br />
($0.01)<br />
$0.35<br />
$4.55<br />
ClJ.>tmner S.ervice I Billing Center fAQ I Help<br />
liPS Global I UPS Corporate<br />
Copyright © 1994-2007 United Parcel Service of AmeriGl,lnc All rights reserved.<br />
Web Site Terms of Use I Privacy Policy I Trademarks 1UPS Tariff/Term~ and Conditions<br />
•<br />
https;//biIJingcenter.ups.comJUPSlInvoice%20ManagementlModell /WebPages/Modell Shi... 12/2/2008
UPS Consulting I What We Do<br />
Page 1of 1<br />
•<br />
Welcome, guildhardy I Logot,t<br />
Shipment Detail<br />
Invoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Shipment Infom1
UPS Consulting I What We Do<br />
Page 1 of 1<br />
•<br />
Welcome, guildhardy I Logout<br />
Shipment Detail<br />
:rnvoice Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Shipment Information<br />
Pickup Date: Nov 20, 2008<br />
Pickup Record: 9872472503<br />
Tracking Number: lZ3522750364918496<br />
E;ntry;lO<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 1 Ibs<br />
Number of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: CD<br />
"Message COdes: ag<br />
Nov 2.2, 2008<br />
352276478<br />
352276<br />
Sender:<br />
Receiver:<br />
Lawrence stephens{Vi<br />
Canon Engineering<br />
Sl1 32nd Street<br />
GULFPORT MS 39501 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
•<br />
Publishect Charge Incentive Credit Billed Charge<br />
Ground Commercial<br />
~.__.-<br />
$4.20<br />
$0.00<br />
$4.20<br />
Fuel Surcharge<br />
$0.35<br />
$0.00<br />
$0.35<br />
Total<br />
$4.5E!<br />
customer Service I Blljing Center FAQ I Help<br />
UPS Global! UPS Corporate<br />
Copyright © 1994-2007 United Pi1rcel Service of Amerlca,Inc. All rights reserved.<br />
Web Site Terms of Use I Privacy Policy I TrademarkS I UPS Tariff/Tem,!> and Conditions<br />
•<br />
https:/lbillingcenter.ups.comIUPSlInvoice%20ManagementlModeI l/WebPageslModell Shi... 12/2/2008
UPS Consulting I What We Do<br />
Page 1 of 1<br />
•<br />
Welcome, guildhardy I Logout<br />
Shipment Detail<br />
lnvolce Date:<br />
Invoice Number:<br />
UPS Account Number:<br />
Shipment Infol"matiol1<br />
Pickup Date: Nov 24,2008<br />
Pickup Record: 9872472514<br />
Tracking Nultlber: 1Z3522760363373540<br />
Entry: 5<br />
Service: Ground Commercial<br />
Zone: 002<br />
Weight: 4 Ibs<br />
Numb~r of Packages: 1<br />
Ref. #1: 08-050<br />
Ref. #2: plans & specs<br />
Message Codes: ag<br />
Nov 29, 2008<br />
352276488<br />
352276<br />
Sender:<br />
Receiver:<br />
Pam Ulrich<br />
<strong>Harrison</strong> Cty. Board of Supervisors<br />
1801 23rd Ave.,<br />
GULFPORT MS 39501 US<br />
Charge Information<br />
To make an adjustment, select the total charges.<br />
Published Ch.arge<br />
Incentive Credit<br />
Billed Charge<br />
Ground Commercial<br />
$4.43<br />
($0.23)<br />
$4.20<br />
•<br />
Fuel Surcharge<br />
$0.37<br />
($0.02)<br />
$0.35<br />
Service I Billing Center FAQ I Help<br />
CU$tO'~1er<br />
UPS Globell I UPS Corporate<br />
Copyright © 1994·2007 United Parcel Service of America,Inc. All rights reserved.<br />
Web Site Terms of Use I Privacy Policy I Trarjemarks I UPS Tarirf/Terrns and Conditions<br />
•<br />
https:l/billingcentel'.ups.com/UPSlInvoice%20ManagementfModelllWebPages/Modell Shi... 12/2/2008
•<br />
Eley Guild Hardy Architects PA<br />
1091 Tommy Munro Drive<br />
Biloxi, MS 39532<br />
228-594-2323<br />
INVOICE<br />
MissiSSippi Coast Coliseum & Convention Center<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
Invoice number<br />
08-072-5<br />
Project;<br />
CDSG Katrina Supplemental Grant, MS Coast<br />
Coliseum, Sound System<br />
Invoice Date<br />
07/20/2009<br />
Billing Period Through: 07/14/2009<br />
44/LOG of Construction Cost x 1.15<br />
Construction Cost Basis: $ 684,990.00<br />
Fee Basis: 8.67 %<br />
Billing Fee: $ 59,394.11<br />
Architectural % of Percent Prior Fee Current<br />
• Description<br />
Fee Total Fee Complete Billings<br />
_......_._----",._-",..<br />
Earned Fee<br />
Construction Documents $ 44,545.58 75.00 100.00 $ 44,545.58 $ 44,545.58 $ 0.00<br />
Bidding $ 2,969.71 5.00 100.00 $ 2,969.71 $ 2,969.71 $ 0.00<br />
Construction Administration $ 11,878.82 20.00 97.08 $ 9,590.96 $ 11,531.96 $ 1,941.00<br />
$ 59,394.11 100.00 99.42 $ 57,106.25$ 59,047.25 $ 1,941.00<br />
Reimbursables<br />
Reimbursables<br />
Printing & Reproduction<br />
~_.,.~.. ,.~<br />
.._....-<br />
Billed<br />
Rate Amount<br />
$ 173.01<br />
Phase subtotal $ 173,01<br />
total $ 173.01<br />
UTotal Project Invoice Amount*"'<br />
I $ 2,114.01 1<br />
•<br />
Approved By:--_fL-<br />
Mississippi Coast Coliseum & Convention Center<br />
_<br />
Invoice number: 08-072-5<br />
EG-t
INVOICE<br />
ARC<br />
An America" Reprographics Company'<br />
BILL TO:<br />
REMIT TO:<br />
RIDGWAY'S - BILOXI<br />
LOCKBOX 403984<br />
ATLANTA, GA 303843984<br />
Phone: (228) 388-8668<br />
Fax: ( 2 2 8 ) 3 8 8 - 8 18 7<br />
TaxId: 746036592<br />
SHIP TO:<br />
{_~~~~y()i~§-NUMi3ER~j<br />
82-065712<br />
Order: 091953<br />
Date: 07/02/2009<br />
Time: 2:23PM<br />
ELEY GUILD HARDY ARCH.<br />
1041 TOMMY MUNRO DRIVE<br />
BILOXI MS 39532<br />
customer' I s P.O. Number<br />
08-072<br />
Project Number<br />
08-072<br />
PA<br />
ATTN:<br />
Ship Via<br />
Our truck<br />
32930 ELEY GUILD HARDY ARCH. PA<br />
1041 TOMMY MUNRO DRIVE<br />
BILOXI MS 39532<br />
Phone: ( 22 8) 5 94 - 2 3 2 3<br />
ACCOUNTS PAYABI,E<br />
Ordered By<br />
JOHh1NY BEARDEN<br />
Salesman<br />
Invoiced By<br />
KRISTEN LAYUS<br />
MELODY DAVIDS<br />
•<br />
------~~EM-~C~;~;_·--·T----·-·----·--------·-~~;~RIP~IONINVO~~~---·....·I·~~crUANTiT}:~=:~~:T~~T:~~~: t rJ)~x~:;~~---'-l<br />
1 . .-;__.. . __ __ .._.... ..__,,__. .. .._..__ ...__.__~..- SHIPPED _s~~~...I......-..----------.I'.--..---_------..-----..!<br />
3064.04 ECO B&W 8.5X11 COPIES lep 1941 I 0.100 19.40<br />
1 copy of 194 originals I I I<br />
3064.01 BCO CAD plot B&W Bond SF 93 [ 142.29<br />
1 set of 31 (18x24) 93 sq ft! I!<br />
! I '<br />
I ! I<br />
. I j<br />
Iii<br />
I !<br />
i II<br />
Ij<br />
I<br />
._ ....1- .. __ ..
"AlA Document G703'" -1992<br />
Continuation Sheet<br />
AlA Document G702, APPLlCATION AND CERTIFICATION FOR PAYMENT,<br />
ccntaining Contractor's signed certification is attached.<br />
In tabulations below, amounts are stated to the nearest dolJar.<br />
Use Colunm I 011 Contracts where variable retainage for line items may apply.<br />
APPLICATION NO: 003<br />
APPLICATION DATE:<br />
PERIOD TO:<br />
ARCHITECT'S PROJECT NO: 08-072<br />
A B C 0 E F G H I<br />
WORK COMPLETED<br />
TOTAL<br />
MATERIALS<br />
ITEM SCHEDULED FROM PRESENTLY COMPLETED BALANCE TO RETAINAGE<br />
%<br />
DESCRIPTION OF WORK<br />
NO.<br />
VALUE PREVIOUS STORED (NOT AND STORED FINISH (IF VARIABLE<br />
THIS PERIOD (G+C)<br />
APPLlCAnON<br />
TO DATE (C-G) RATE)<br />
INDORE)<br />
(D+E)<br />
(D+E+F)<br />
I AV Racks 280,923 278,1l4 1,809 0 280,923 100.00 % 0 7,023<br />
2 A&B Speakers 220,903 209,858 11,045 0 220,903 100.00 % 0 5,523<br />
3 C&D Speakers 92,298 0 92,298 0 92,298 100.00% 0 2,307<br />
4 Lobby Speakers 36,637 36,637 0 0 36,637 100.00% 0 916<br />
5 Panels & Mise Equip 15,854 15,06] 793 0 15,854 100.00 % 0 396<br />
6 Bonding & Insurance 13,375 13,375 0 0 13,375 100,00 % 0 334<br />
7 Mechanical & Electrical 25,000 0 5,000 a 5,000 20,00 % 20,000 125<br />
0 a 0 0 0 0,00% 0 0<br />
0 0 0 0 0 0,00% 0 0<br />
0 0 0 0 0 0.00 % 0 0<br />
0 0 0 0 0.00 % 0 0<br />
° 0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0,00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0,00% 0 0<br />
0 ' 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
0 0 0 0 0 0.00% 0 0<br />
GRAND TOTAL $684,990 $553,045 $111,945 $0 $664,990 97.08% $20,000 $16,624<br />
AlA Docum&ntG103'" -1992. Cop~righte1963,1965,1966,1967,1970,1978.1983 and 1992 by The American Institule of Architects. All rlgllts r&served. WARNlOO: This AlA" Documentis prolecte
•<br />
July 14,2009<br />
Eley Guild Hardy ArchitectsPA<br />
1091 Tommy Mumo Drive<br />
Biloxi, MS 39532<br />
RE:<br />
Sound System Package MS Coast Coliseum and Convention Center<br />
Project No.: 08072<br />
Dear Sir:<br />
•<br />
PSX, Inc. is 110t requesting any Weather Days. All ofour work on the AudioNisual<br />
Systems will be done indoors and should 110t be intenupted because of inclement weather<br />
conditions unless the facility is shut down and not accessible because ofweather<br />
conditions.<br />
Sincerely,<br />
Donald Borne<br />
ChiefFinancial Officer<br />
•<br />
PSX WORLDWIDE AUDIOVISUAL TEGHNOLOGIES<br />
17587 \-laid Hal Drive, Covington, LA 704:>5 USA<br />
\las~-{lOO1 Voice' 9BS.oog·OOZ7 Fax • jbom@@psx.inc.oom
•<br />
PARTIAL WAIVER OF LIEN<br />
The undersigned lienor, PSX, Inc. having performed or furnished, labor, services or materials in the<br />
construction, alternation or improvement ofthat property ofthe Owner described as:<br />
Mississippi Coast Coliseum and Convention Center<br />
<strong>Harrison</strong> <strong>County</strong> Board ofSupervisors<br />
P. O. Drawer CC<br />
Gulfport, MS 39502<br />
(the "Project," which term includes the J'eal property on which construction is taking place) certifies that the<br />
lienor is requesting pariial payment of $122,974.00 for Pay Request No.3 pursuant to a contract with PSX,<br />
Inc. in the total amount of$684,990.00 (including all change orders approved to date).<br />
•<br />
The lienor certifies, under oath, that all lienors, including laborers, subcontractors or<br />
materialmen, have been paid in full for all materials and equipment, and fees, licenses,<br />
insurances and taxes of evelY description have been paid, in full, and that there are no<br />
liens, causes for liens or claims against the lienor for such items. The lienor certifies that<br />
he will indemnify and save harmless the Owner from any and all manner ofclaims, liens,<br />
suits, losses, costs, expenses and damages, including, but not limited to reasonable<br />
attorney's fees, arising out ofor resulting from the contract agreement referred to above,<br />
or any work performed or material supplied thereunder, and hereby releases forever all<br />
claim, title and interest in the Project for the same through the effective date of this<br />
Release.<br />
The lienor for value received does hereby release and discharge the Project from any<br />
and all liens, equitable or legal, which the undersigned has or may have against the<br />
Project fot· labor, services or materials to the effective date hereof, and fUlther hereby<br />
releases and discharges any and all claims against the Payment Bond, ifany, applicable to<br />
the Project for labor, services or materials to the effective date hereof. Lien rights or<br />
rights against any Payment Bond which the lienor may acquire for labor, services or<br />
materials furnished subsequent to the effective date hereof are not released.<br />
The lienor warrants that no assignment ofclaims for payments, rights to perfect<br />
a lien against the Pl'Oject, or claims against the Payment Bond have been made, and that<br />
the undersigned has the authority to execute this Partial Waiver of Liens and has<br />
performed the labor and services and has supplied the materials required of the lienor to<br />
the state of completion. The undersigned has personal knowledge that the statements<br />
made herein are true and correct.<br />
PSX. Inc.<br />
BY:<br />
PRINTED NAME:<br />
Donald Borne<br />
•<br />
TITLE:_---"C~I"""li.>
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER AUTHORIZING REDEMPTIONS FOR<br />
ERRONEOUS TAX SALES, AS LISTED<br />
August 3, 2009, Item # 84<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE redemptions for erroneous tax sales,<br />
as listed:<br />
JOHN McADAMS· FIRST JUDICIAL DISTRICT<br />
Service.<br />
Service.<br />
a) $95.17, ParcellOl0G-01-015.000, exempt, belongs to the City ofGulfport.<br />
b) $11,117.31, Parcel 0313A-03-084.003, exempt, belongs to United States Postal<br />
c) $9,860.37, Parcel 0313A-03-084.003, exempt, belongs to United States Postal<br />
d) $241.66, Parcel 0908D-01-130.000, exempt, belongs to State ofMississippi.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING PAYMENTS, AS LISTED, TO<br />
SUBGRANTEES UNDER THE WEED & SEED GRANT,<br />
AND AS RECOMMENDED BY RENE DAVIS, WEED &<br />
SEED COORDINATOR, GRANT 2008-WS-QX-0217, IN<br />
TOTAL AMOUNT OF $33,401.74, PAYABLE FROM<br />
030221581<br />
August 3, 2009, Item # 85<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payments, as listed, to subgrantees<br />
under the Weed & Seed Grant, and as recommended by Rene Davis, Weed & Seed Coordinator,<br />
Grant 2008-WS-QX-0217, in total amount of $33,401.74, payable from 030 221 581:<br />
a) $12,046.43, Biloxi Police Department (check payable to City ofBiloxi)<br />
b) $9,272.25, Boys & Girls Clubs ofthe GulfCoast<br />
c) $5,017.44, D'Iberville Police Department (check payable to City ofD'Ibervil1e)<br />
d) $2,860.12, GulfCoast Women's Center for Non-violence<br />
e) $3,055.50, Visions ofHope<br />
f) $1,150.00, Youth for Christ<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the aflirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 86<br />
ORDER SETTING ASIDE TAX SALE OF AUGUST 25, 2003<br />
FOR 2002 TAXES ON PARCEL 0404P-OI-020.000, AND<br />
AUTHORIZING REIMBURSEMENT OF $1,344.29 TO<br />
BOBBY C. AND ROLANDA S. SHERMAN, PER<br />
JUDGMENT IN CAUSE NO. 07-01136(3), CHANCERY<br />
COURT OF HARRISON COUNTY, MISSISSIPPI<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SET ASIDE tax sale ofAugust 25, 2003 for 2002<br />
taxes on parcel 0404P-01-020.000, and HEREBY AUTHORIZES reimbursement of$1,344.29 to<br />
Bobby C. and Rolanda S. Sherman, per judgment in Cause No. 07-01136(3), Chancery Court of<br />
<strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 87<br />
ORDER ACKNOWLEDGING RECEIPT OF 2009-2010<br />
BUDGET ADOPTED BY THE GULFPORT-BILOXI<br />
INTERNATIONAL AIRPORT AT ITS REGULAR<br />
MEETING ON JULY 1, 2009, SAME BEING ON FILE WITH<br />
THE CLERK OF THE BOARD<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt 01'2009-2010 Budget<br />
adopted by the Gulfport-Biloxi International Airport at its regular meeting on July 1,2009, same<br />
being on tile with the Clerk ofthe Board, which budget follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Gulfport-Biloxi<br />
International Airport<br />
Commissioners: Fronk Genzer, NCARB, AlA; Travis Lott, Jr.; Richard Matheny<br />
B.A. hollie, AAE, Executive Director<br />
July 17,2009<br />
Mr. John McAdams<br />
<strong>Harrison</strong> <strong>County</strong><br />
P.O. Drawer CC<br />
Gulfport, MS 39502<br />
Re: Airport Budget 2009-2010<br />
Dear Chancery Clerk McAdams:<br />
At the regular meeting ofthe Gulfport-Biloxi Regional Airport Authority held July 1,2009 the<br />
Commissioners adopted the FY 2009-2010 budget. A copy ofthe budget is enclosed for your<br />
reference. There is no change to the Airport's request for funds from <strong>Harrison</strong> <strong>County</strong> from last<br />
year. The budget request is $115,000 for FY 2009-2010.<br />
We will be pleased to answer any questions you have. Please let us know ifyou would like us to<br />
participate in a budget hearing.<br />
Sincerely,<br />
GULFPORT-BILOXI REGIONAL<br />
AIRPORT AUTHORITY<br />
Commissioner<br />
Enclosure<br />
14035-L Airport Road, Gulfport, MS 39503 • Ph: 228-863-5951 • Fax: 228-863-5953 • www.FlyGPT.com
2009-2010 BUDGET<br />
APPROVED<br />
DEBT COVERAGE RATIO:<br />
106%<br />
Amended 2009-2010 $ Incrense ..09 vs % Increase<br />
2008109 Budget PROPOSED 2010 09 vs 2010<br />
1. REVENUES<br />
A GENERAL<br />
300001 PERMITS $ 18,000 $ 18,000 $ 0 0%<br />
300101 CLERICAL FEES $ 0 $ 0 S 0 /lDlY/O!<br />
301001 SAVINaS INTEREST $ 4,000 S 4,000 $ 0 0%<br />
301101 CHECKING INTEREST $ 20,000 S 20,000 $ a 0%<br />
301701 FINGERPRINT INCOME ($ 1,000) $ 0 $ 1,000 -100%<br />
301801 BADGE INCOME S 3,000 S 3,000 $ a 0%<br />
301901 RENEWALFEE S 2,500 S 2,500 .$ 0 0%<br />
302001 MISC. INCOME· GENERAL S 3,500 $ 3,500 .$ 0 0%<br />
TOTAL GENERAL 50,000 51,000 $ 1,000 2%<br />
B AIRSIDE<br />
303002 NW LANDING FEES $ 115,290 $ 136,736 S 21,446 19%<br />
303003 NW POWER CHARGES S 0 $ 0 .$ 0 IIDlY/O!<br />
303012 US AIRWAYS LANDING FEES $ 36,880 $ 148,508 $ tll,628 303%<br />
303013 US AIRWAYS POWER .$ 0 .$ 0 .$ 0 IIDiV/O!<br />
303102 COX LANDING FEES .$ 150,638 S 223,667 .$ 73,029 48%<br />
303103 COX POWER CHARGES .$ 19,610 $ 0 ($ 19,610) -100%<br />
303202 ASA LANDING FEES $ 405,189 $ 434,304 $ 29,115 7%<br />
303203 ASA POWER CHARGES $ 638 $ 0 ($ 638) -100%<br />
303]02 AMERICAN LANDING FEES .$ 82,383 $ 121,009 .$ ]8,626 47%<br />
]0]]03 AMERICAN POWER CHARGES $ 12,570 $ 0 ($ 12,570) -100%<br />
303502 AT LANDING FEES .$ 110,664 $ 0 ($ 110,664) -100%<br />
7/1712009 al 8:20 AM Page: 1
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 $ Increase -09 vs % Incrense<br />
2008109 Budget PROPOSED 2010 09 vs2010<br />
303503 AT POWER CHARGES $ 0 $ 0 $ 0 #DIV/O!<br />
303702 ALLEGIANT FEES $ 23,072 S 33,982 $ 10,910 47%<br />
303902 CHARTER LANDING FEES $ 267,700 $ IOl t 477 ($ 166,223) -62%<br />
304002 ATLATIC FUEL FEES $ 336,000 $ 336,000 $ 0 0%<br />
305002 FBO% $ 20,000 $ 20 t OOO $ 0 0%<br />
305602 RATECH% $ 397 $ 794 $ 397 100%<br />
305912 COASTAL AIR RENT $ 7,440 $ 7,440 $ 0 0%<br />
306002 AT[.ATIC BASE RENT $ 38,880 $ 12,965 ($ 25,915) -67%<br />
306102 FBG GROUND tEASE - MILLIONAIRE $ 67,000 $ 90,000 $ 23,000 34%<br />
306202 HANGAR SITE RENT $ 3],640 $ 20,000 ($ 13,640) -41%<br />
306302 APOLLO HANGAR SITE $ 0 S 0 $ 0 #OlV/O!<br />
306402 BAGGAGE % - AIR CHEF $ 3,600 $ 3,500 ($ 100) -3%<br />
306602 VEHICLE FUEL SALES $ 30,000 $ 30,000 $ 0 0%<br />
306802 AIR. CHEF % SERVICES .$ 0 S 0 $ 0 #DIV/O!<br />
307002 MISC. INCOME· AIRSIDE $ 100 S 100 $ 0 0%<br />
TOTAL AI RSIDE 1,761,691 1,720,482 ($ 41,209) -2%<br />
C. LANDSIDE<br />
309003 GROUND SITE R.ENT $ 0 $ 0 $<br />
#OlV/O!<br />
309103 PARKING SPACE RENT $ 75,000 $ 75,000 $ ° 0 0%<br />
310803 OFFICE PARK % $ 37,000 $ 37,000 $<br />
0%<br />
310813 HOTEL % $ 60,000 S 75,000 $ 15,000 ° 25%<br />
311003 STARTER REBATE $ 125,000 $ 125,000 $ 0 0%<br />
311013 CUSTOMER SVC TRAINING INCOME $ 7,000 $ 7,000 $ 0 0%<br />
311103 TRASH DISPOSAL REBATE $ 8,000 $ 8,000 $ 0 0%<br />
311203 INSURANCE REBATE (RAe) $ 2,000 $ 2.000 $<br />
0%<br />
311303 UTILITY REBATE (RAC) $ 6,000 $ 6,000 $<br />
0%<br />
312003 PARKING FEES & FINES $ 716,000 $ 800.000 $ 84,000 ° 12%<br />
313003 MISC. INCOME· LANDSIDE $ 0 $ 0 $ 0 #DIV/Ol<br />
TOTAL LANDSlDE 1,036,000 1,135,000 $ 99,000 10%<br />
7/1712009 al 8:20 AM Page: 2
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009·2010 S Incrense -09 vs % Increase<br />
2008109 Budgct PROPOSED 1010 09vs 2010<br />
D. TERMINAL<br />
314004 NWRENT $ 252,127 $ 205,408 ($ 46,719) -19%<br />
314014 US AIRWAYS RENT .$ 142,640 $ 303,623 .$ 160,983 113%<br />
314104 COX RENT .$ 252,373 $ 471,642 .$ 219,269 87%<br />
314204 ASARENT .$ 496,792 $ 770,457 $ 273,665 55%<br />
314304 AMERICAN EAGLE RENT $ 91,586 $ 201,941 .$ 110,355 120%<br />
314504 AT RENT .$ 105,694 $ 0 ($ 105,694) -100%<br />
314514 AIR CHEF RENT .$ 148,140 $ 114,524 ($ 33,616) -23%<br />
TBD ALLEGIANT RENT $ 57,165 .$ 57,165 #D1V/O!<br />
314704 OFFICE RENT $ 31,000 $ 46,000 .$ 15,000 48%<br />
314714 GIFT SHOP RENT $ 27,000 $ 32,000 .$ 5,000 19%<br />
314734 ATM RENTAt & FEES .$ 18,000 $ 18,000 S 0 0%<br />
314804 CHARTER TERMINAL USE .$ 102,375 $ 173,473 $ 71,098 696/0<br />
314904 JETWAYRENT .$ 188,391 $ 0 ($ 188,391) -100%<br />
316004 PORTER/WHEELCHAIR REBATE $ 58,654 $ 269,000 $ 210,346 359"/0<br />
316104 RESTAURANT RENT .$ 18,000 $ 18,000 $ 0 0%<br />
316106 RENT INCOME- TSNGSA .$ 265,037 $ 201,755 ($ 63,282) -24%<br />
316204 UTI1HY REBATE (REST/GIFT) .$ 29,000 .$ 29,000 S 0 0%<br />
316206 UTILITY REIMB - TSA .$ 0 S 0 .$ 0 #DIV/O!<br />
316304 CUSTODIAL SERVICE CONTRACT .$ 30,000 .$ 30,000 .$ 0 0%<br />
316504 AIRPORT SECURITY REBATE S 500,000 S SOOtOOO S 0 0%<br />
316904 FIDS REBATE $ 8,400 S 8,400 .$ 0 0%<br />
317004 SECURlTY/PA SYSTEM LINE FEES .$ 6,500 $ 6t500 $ 0 0%<br />
317104 SECURITY EQUIPMENT REBATE $ 9,000 $ 9,000 $ 0 0%<br />
318004 ADVERTISING % S 250,000 $ 275,000 $ 25,000 10%<br />
318104 VENDING % .$ .3,000 S 3tOOO .$ 0 0%<br />
318304 RESTAURANT % $ 26,228 $ 26,228 $ 0 0%<br />
318404 GIFT SHOP % $ 66,360 .$ 66,360 .$ 0 0%<br />
318504 GROUND LEASE S 0 $ 0 $ 0 #DlV/O!<br />
319004 MISCELLAN EOUS $ 0 .$ 0 .$ 0 #DlV/O!<br />
TOTAL TERMINAL 3,126,297 3,836,477 $ 710,180 23%<br />
711712009 al 6:20 AM Page: 3
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2oo!>-2010 $ Increase -09 vs % Increose<br />
2008109 Budget PROPOSED 2010 09 vs 2010<br />
E, RENTALCAR<br />
310003 AVIS % $ 227,156 S 252,120 $ 24,964 11%<br />
310103 BUDGET % $ 200,288 S 211,200 $ 10,912 5%<br />
.110203 HERTZ % $ ]09,658 $ 320,600 $ lO,942 4%<br />
310303 NATlONAL% $ ]24,778 $ 352,743 $ 27,965 9%<br />
310403 NON·TENANT RAC % $ 15,000 $ 15,000 $ 0 0%<br />
310503 THRIFTY % $ 60,000 $ 60,000 $ 0 0%<br />
310603 ENTERPRISE % $ 293,983 $ 310,000 $ 16,017 5%<br />
309403 CFC - $1 REVENUE $ 207,125 $ 250,000 .$ 42,875 21%<br />
314604 RAC COUNTER RENT .$ 83,757 S 107,513 $ 23,757 28%<br />
_. TOTAL RENTAL CAR 1,721,145 1,879,176 .$ 151,43 J 9%<br />
F. AIRCARGO<br />
306502 GCIC AIR CARGO RENT $ 25,000 $ 59,400 $ 34,400 138%<br />
TOTAL AIR CARGO 25,000 59,400 $ 34,400 138%<br />
TOTAL OPERATING REVENUE 7,720,733 8,681,534 $ 960,802 12%<br />
II. OPERATING EXPENSES<br />
A- GENERAL<br />
400101 EXECUTIVE DIRECTOR $ 168,600 $ 168,602 $ 2 0%<br />
400111 ASSISTANT DIRECTOR $ 82,000 $ 84,460 .$ 2,460 3%<br />
400121 DIRECTOR FINANCE $ 77,620 $ 79,954 .$ 2,334 3%<br />
400131 DIRECTOR PLANNING & ADMlN .$ 80,000 iii 82,400 $ 2,400 3%<br />
400141 DIRiMARKETING & BUS. DEV. $ 66,240 $ 0 ($ 66,240) -100%<br />
400151 CONSTRUCTION MANAGER .$ 72,450 $ 74,624 .$ 2,174 3%<br />
400171 DlRECTOR AIR SERVICE DEV .$ 50,500 S 62,000 .$ 11,500 23%<br />
4tJGISJ AIR SERVICE DEV MGR $ 26,250 $ 0 ($ 26,250) -100%<br />
400191 CONSTRUCTION SECRETARY .$ 29,060 S 28,922 ($ 138) 0%<br />
400201 DIRECTOR OPERATIONS/MAINT. .$ 48,000 S 55,000 $ 7,000 15%<br />
711712009 at 8:20 AM Page: 4
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 $ Increase -09 vs % Increase<br />
2008109 Budgel PROPOSED 2010 09 vs 2010<br />
400211 OPERATIONS MANAGER oS 36,500 $ 40,000 $ 3,500 10%<br />
400221 ACCOUNTANT S 41,000 $ 42,227 $ 1,227 3%<br />
400301 OPERAnONS SUPERVISOR $ 32,590 $ 36,000 $ 3,410 [0%<br />
400341 OPERAnONS SUPERVISOR $ 32,590 $ 34.000 $ 1,410 4%<br />
400351 OPERATIONS SUPERVISOR $ 29,990 $ 34,000 $ 4,010 13%<br />
400361 OPERATIONS SUPERVISOR $ 15,000 $ 32,000 .$ 17,000 113%<br />
400401 EXECUTIVE ASSISTANT $ 62,210 $ 64,080 .$ 1,870 3%<br />
400411 FINANCE ASSISTANT $ 39,770 $ 40,968 S 1,198 3%<br />
400501 SECRETARY $ 27,585 $ 34,092 $ 6,507 24%<br />
400601 SECRETARY $" 37,450 $ 38,576 $ J,120 3%<br />
400701 DIR. OF MKT & BUS DEV $ 41,500 S 55,000 $ 13,500 33%<br />
400801 RECEPTION 1ST/CLERK S 31,050 $ 34,154 $ 3,104 10%<br />
409101 OVERTIME PAY S 23,000 S 23,000 $ 0 0%<br />
4091 Jl VACATION PAY S 9,000 $ 9,000 $ 0 0%<br />
409121 SICK L.EAVE PAY $ 6,000 S 6,000 $ 0 0%<br />
409131 HOLIDAY PAY $ 8,000 S 8,000 $ 0 0%<br />
410201 STATE RETIREMENT $ 131,205 S 140,046 $ 8,841 7%<br />
412001 SOCIAL SECURITY $ 84,702 S 84,702 $<br />
0%<br />
413001 GROUP INSURANCE (39%) $ 70,820 S 63,659 ($ 7,161) ° -10%<br />
414001 WORKMAN'S COMPENSATION $ 11,880 $ 8,960 ($ 2,920) -25%<br />
420101 BUSINESS EXPENSE $ 12,000 $ 12,000 $ 0 0%<br />
420201 SEMINARS/CON FERENCES $ 60,000 $ 80,000 $ 20,000 33%<br />
420301 MIL.EAGE $ 17,000 $ 17,000 $ 0 0%<br />
420401 PER DIEM 5: 9,000 $ 9,000 $ 0 0%<br />
420501 AIRPORT PROM.lPUBLIC RELATIONS S 50,000 S 50 t OOO $ 0 0%<br />
420511 ADVERTISING AND MARKETING $ 425,000 $ 425 t ODO $ 0 0%<br />
420611 CARGO DEVELOPMENT - GENERAL & IRAVEL $ 100,000 S 85,000 ($ 15,000) -15%<br />
420621 CARGO CONSUlTANT- RETAINER $ 135,000 $ 95,000 ($ 40,000) -30%<br />
TBD CARGO CONSULTANT-TRAVEL & EXPENSES $ 0 $ 85,400 $ 85,400<br />
420701 BUSINESS DEVELOPMENT $ 55,000 S 55.000 $ 0 0%<br />
430001 POSTAGE $ 5,500 S 5,500 $<br />
0%<br />
431001 TELEPHONE $ 21,500 $ 21,500 $ ° 0 0%<br />
432001 ADVERTISINGIPUBUSHING $ 3,000 S 3,000 $ 0 0%<br />
433001 DUESISUBSCRIPTIONS $ 30,000 51 30,000 $<br />
0%<br />
711712009 a18:20 AM Page: 5<br />
°
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 vs % Increose<br />
2008/09 Budget PROPOSED 2010 O!) vs 2010<br />
434001 OPS/SAFETY EQUIPMENT $ 15,000 $ 12,000 ($ 3,000) -20010<br />
435101 OFFICE SUPPLIES ,$ 14,000 $ 14,000 ,$ {) 0%<br />
435201 PRlNTED SUPPLIES ,$ 7,500 $ 7,500 ,$ 0 0%<br />
440101 ATIORNEY FEES ,$ 275,000 $ 288,000 $ 13,000 5%<br />
440103 ATTORNEY - GROUND TRANSPORTAnON ,$ 25,000 $ 0 ($ 25,000) -100%<br />
440111 ATIORNEY FEES- LAND ISSUES ,$ 30,000 $ 0 ($ 30,000) ·100%<br />
440121 ATIORNEYFEES-EXPENSES ,$ 0 $ 30,000 ,$ 30,000 #D1V/O!<br />
440201 ATIORNEY FEES- LITIGATION ,$ 75,000 $ 150,000 :Ii 75,000 100%<br />
440301 L.DBB VIST RETAINER- SrATE & FEDERAL ,$ 30,000 $ 54,000 ,$ 24,000 80%<br />
TBD LOBBYIST CONSULTANT TRAVEL EXP- STATE & FEDERAL :Ii 0 $ 9,000 ,$ 9,000 #D1V10!<br />
440401 GOVERNMENT LIAISON ,$ 0 $ 0 $ 0 #D1V10!<br />
442001 AUDITORS $ 59,911 S 55,000 ($ 4,911) -8%<br />
443001 IT REPAIR & MAINTENANCE $ 15,000 $ 15,000 ,$ 0 0%<br />
444001 PROFESSIONAL SERVICES ,$ 135,000 $ 135,000 $ 0 0%<br />
450101 OFFICE MACHINE EXPENSE ,$ 6,000 $ 6,000 $ 0 0%<br />
450201 OFFICE. EQUIPMENT REPAIR $ 1,000 ,$ 1,000 $ 0 0%<br />
470101 E & 0 INSURANCE $ 17,000 $ 18,515 ,$ 1,515 9%<br />
499001 MISC. EXPENSE-GENERAL $ 500 ,$ 500 $ 0 0%<br />
TOTAL GENERAL 3,101,473 3,233,334 $ 131,861 4%<br />
B. AIRSIDE<br />
400612 MAINTENANCE SUPERINTENDENT $ 77,910 $ 80,252 .$ 2,342 3%<br />
400712 LEAD ELECTRICIAN S 51,390 $ 52,948 ,$ 1,558 3%<br />
400812 LEAD AIRSIDE .$ 44,730 $ 46,293 .$ 1,563 3%<br />
400922 MAINTENANCE ASSOCIATE $ 0 $ 25,607 $ 25,607 #DIV/O!<br />
401102 MAINTENANCE ASSOC. $ ]0,850 $ 31,779 .$ 929 ]%<br />
401202 MAINTENANCE ASSOC. ,$ 2],680 $ 24,960 .$ 1,280 5%<br />
409102 OVERTIME PAY .$ ],000 $ 4,000 .$ 1,000 3]%<br />
409112 VACATION PAY .$ 6,500 $ 6,500 $ 0 0%<br />
409132 HOLIDAY PAY .$ 230 $ 230 S 0 0%<br />
410202 STATE RETIREMENT .$ 29,890 $ 32,708 .$ 2,818 9%<br />
412002 SOCIAL SECURITY .$ 19,300 $ 19,300 $ 0 0%<br />
41.3002 GROUP INSURANCE {I 7%) .$ 34,820 $ 27,537 ($ 7,283) -21%<br />
7/1712009 a18:20 AM Page: 5
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 V5 % Inercose<br />
2008/09 Budget PROPOSED 2010 09 vs 2010<br />
414002 WORKMAN'S COMPENSATION .$ 5,180 $ 3,906 ($ 1,274) -25%<br />
450002 RUNWAY/TAXIWAY MAINTENANCE S 50,000 $ 60,000 $ 10,000 20%<br />
450202 AIRSIDE EQUIPMENT L.EASE ,$ 0 $ 0 $ 0 #DIV/O!<br />
421502 ELECTRICITY .$ 33,600 $ 46,000 $ 12,400 37%<br />
430102 AIRFIELD SUPPLIES $ 14,000 $ 35,500 $ 21,500 154%<br />
430202 ELECTRICAL SUPPLIES $ 18,000 $ 36,000 $ 18,000 WOO!O<br />
439002 MAINTENANCE UNIFORMS $ 18,000 $ 18,000 $ 0 0%<br />
460002 FENCING REPAIRS $ 2,606 $ ~OOO $ 2,394 92%<br />
461002 SECURITYICOMMUNICATIONS $ 56,000 $ 23,000 ($ 33,000) -59%<br />
470302 INSURANCE BIC (20010) S 169,680 $ 102,986 ($ 66,694) -39%<br />
480602 GENERATOR MAINTENANCE $ 69,255 S 18,000 ($ 51,255) -74%<br />
470502 VEHICLE LIABILITY INSURANCE S 20,550 S 16,559 ($ 3,991) -19%<br />
470602 AIRPORT LIABILITY INSURANCE S 34,070 .$ 28,000 ($ 6,070) -18%<br />
480002 VEHICLE SUPPLlESIREPAIRS S 15,000 $ 18,700 $ 3,700 25%<br />
480502 EQUIPMENT REPAIRS $ 31,500 $ 31,500 $ 0 0%<br />
480702 CARGO EQUIP REPAIRS .$ 5,000 $ 0 ($ 5,000) ·100%<br />
480802 CARGO FACILITY RIM .$ 7,500 $ 0 ($ 7,500) -100%<br />
481002 FUEUOIL - MAINTENANCE $ 67,000 $ 75,000 .$ 8,000 12%<br />
TOTAL AIRSIDE 939,241 870,264 (,$ 68,977) -7%<br />
C. LANDSIDE<br />
400813 FLEET SPECIALIST $ 43,190 $ 44,486 .$ 1,296 3%<br />
400823 LEAD LANDSIDE ,$ 41,980 $ 44,498 .$ 2,518 6%<br />
400903 MAINTENANCE ASSOC. ,$ 26,110 $ 26,896 .$ 786 3%<br />
400913 MAINTENANCE ASSOC. .$ 24,860 $ 0 ($ 24,860) -100%<br />
400923 MAINTENANCE ASSOC. S 26,110 $ 26,896 $ 786 3%<br />
400933 MAINTENANCE ASSOCIATE .$ 23,680 ,$ 24,960 .$ 1,280 5%<br />
401103 MAINTENANCE ASSOC .$ 2.3,680 $ 24,391 .$ 711 3%<br />
409103 OVERTIME PAY $ 7,000 $ 10,000 .$ 3,000 43%<br />
409113 VACATION PAY .$ 2,000 $ 2,000 $ 0 0%<br />
409123 SICK LEAVE-PAY .$ 2,000 $ 2,000 .$ 0 0%<br />
409133 HOLIDAY PAY S 2,000 $ 2,000 .$ 0 (}i'!o<br />
711712009 al 8:20 AM Page: 7
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 vs % Incr1lftse<br />
2008f09 Budgel PROPOSED 2010 09 vs 2010<br />
410203 STATE RETIREMENT .$ 25,620 $ 24,735 ($ 885) -3%<br />
412003 SOCIAL SECURITY .$ 16,540 $: 16,540 .$ 0 0%<br />
413003 GROUP INSURANCE (17%) .$ 27,820 $ 27~37 ($ 283) -1%<br />
414003 WORKMAN'S COMPENSATION $ 5,180 $ 3,906 ($ 1,274) -25%<br />
421503 ELECTRICITY .$ 0 $ 0 .$ 0 #DIV/O!<br />
430203 ELECTRICAL. SUPPLIES .$ 2,000 $ 8,000 .$ 6,000 300%<br />
430303 SHOP SUPPLIES/REPAIRS $ 15,000 $ 15,000 $ 0 0%<br />
430313 SHOP OFFICE SUPPLIES .$ 3,600 $ 3,600 .$ 0 0%<br />
431303 GROUNDS SUPPLIEs/REPAIRS .$ 18,000 .$ 30,000 .$ 12,000 67%<br />
442003 STARTER SERVICE .$ 0 $: 0 .$ 0 #DIV/O!<br />
450503 LEASE BUILDING REPAIRS .$ 1,000 $ 0 ($ 1,000) -100%<br />
452003 TRASH REMOVAL S 25,000 $ 30,000 .$ 5,000 20%<br />
452023 PARKING LOT REPAIRS $ 2,000 $ 5,000 .$ 3,000 150%<br />
460503 ROAD MAINTENANCE S 6,500 $ 30,000 .$ 23,500 362%<br />
461503 ROAD LIGHT REPAIRS $ 3,000 $ 6,000 $ 3,000 100%<br />
TSD WATER/lRRlGATION $ 0 .$ 14,500 $ 14,500 #DIV/O!<br />
470303 INSURANCE B/C (lO%) $ 84,730 $ 102,083 .$ 17,353 20%<br />
480503 EQUIPMENT REPAIRS $ 16,000 $ 16,000 .$ 0 0%<br />
TOTAL LANDSIDE 474,600 541,030 $ 66,430 14%<br />
D TERMINAL<br />
400714 I..EADHVAC .$ 38,970 $ 40,137 .$ 1,167 3%<br />
400814 ELECTRICAL SPECIALIST $ 42,390 $ 43,665 $ 1,275 3%<br />
400824 LEAD TERMINAUCONSTR $ 44,730 $ 49,215 .$ 4,485 10%<br />
400834 HVAC SPECIALIST - TERMINAL $ 41,400 $ 38,688 ($ 2,712) -7%<br />
400894 MAINTENANCE ASSOC. $ 30,240 $ 27,040 ($ 3,200) -11%<br />
400914 LEAD SYS TECH .$ 47,560 $ 50,412 $ 2,852 6%<br />
400924 SYSTEM TECH SPECIALIST $ 23,579 $ 41,200 $ 17,621 75%<br />
7/1712009 at 8:20 AM Page: 8
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 vs % Increase<br />
1008/09 Budget PROPOSED 2010 09 vs 2010<br />
400915 ELECTRlCAL. SPECIALLIST .$ 34,440 S 36,525 $ 2,085 6%<br />
400934 MAINTENANCE ASSOCIATE $ 25,830 $ 26,609 $ 779 3%<br />
401204 CUSTODIAL. SUPERVISOR $ 23,680 $ 31,179 $ 7,499 32%<br />
401404 CUSTODlAN $ 23,680 $ 25,761 S 2,081 9%<br />
401504 CUSTODIAN $ 21,530 $ 19,946 ($ 1,584) -7%<br />
401604 CUSTODIAN $ 21,530 $ 23,608 $ 2,078 10%<br />
401704 CUSTODIAN $ 20,450 $ 19,946 ($ 504) -2%<br />
401804 CUSTODIAN $ 20,450 S 21,445 $ 995 5%<br />
401814 CUSTODIAN $ 20,450 $ 19,946 ($ 504) -2%<br />
401824 CUSTODIAN $ 19,380 S 21,445 $ 2,065 11%<br />
409104 OVERTIME PAY $ 15,000 $ 15,000 $ 0 0%<br />
409114 VACATION PAY $ 1,000 $ 1,000 $ 0 0%<br />
409134 HOUDAYPAY .$ 5,000 $ 5,000 .$ 0 0%<br />
410204 STATE RETIREMENT .$ 55,540 $ 66,932 $ 11,392 21%<br />
412004 SOCIAL SECURITY $ 34,521 $ 34,521 $ 0 0%<br />
413004 GROUP INSURANCE (27%) $ 51,180 $ 43,736 ($ 7,444) -15%<br />
414004 WORKMAN'S COMPENSATION S 8,230 $ 6,203 ($ 2,027) -25%<br />
417004 CONTRACT LABOR (PORTER) $ 175,000 $ 269,000 $ 94,000 54%<br />
421504 ELECTRICITY $ 475,000 S 502,000 $ 21,000 6%<br />
421704 WATER/SEWER $ 25,000 $ 20,700 ($ 4,300) -17%<br />
421804 NATURAL GAS $ 150,000 $ 150,000 $ 0 0"10<br />
421904 CABLE SERVICE S 1,000 $ 1,000 $ 0 0%<br />
431104 JANITORIAL SUPPLIES $ 87,669 $ 93,000 5: 5,331 6%<br />
430204 ELECTRICAL SUPPLIES $ 15,000 $ 18,000 $ 3,000 20%<br />
439004 TERMINAL UNIFORMS $ 3,000 $ 3,000 . $ 0 0%<br />
446004 POLICE (100%) $ 500,000 $ 500,000 $ 0 0%<br />
446104 FLIGHT INFO DISPLAY SYSTEM $ 8,400 $ 8,400 $ 0 0%<br />
447004 SECURITY EQUIPMENT $ 2,000 $ 0 ($ 2,000) -100%<br />
462004 JETWAY REPAIRS $ 30,000 $ 35,000 $ 5,000 17%<br />
463004 TERMINAL. BUILDING REPAIRS $ 20,000 $ 20,000 $ 0 0%<br />
463104 TENANT IMPROVEMENTS $ 20,000 $ 20,000 $ 0 0%<br />
TBD GENERATOR MAINTENAN CE·TERMINAL $ 0 $ 18,760 $ 18,760 #DIV/O!<br />
463204 HVAC CONTRACT $ 19,000 S 19,000 $ 0 OC'1o<br />
464004 HVAC REPAIRS $ 30,000 $ 35,580 $ 5,580 19%<br />
7/1712009 at 8:20 AM Page: 9
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 SIncrease -09 vs % Increase<br />
2008/09 Budget PROPOSED 2010 09vs 2010<br />
470.304 INSURANCE BIC (70%) $ 465,339 $ 597,487 $ 132,148 28%<br />
480504 TERMINAL EQUIPMENTfSERVICE $ 20,000 $ 22,000 $ 2,000 10%<br />
480604 ELEVATOR & ESCALATOR REPAIRS $ 35,000 $ 35,000 $ 0 0%<br />
TBD WINDOW CLEANING 3> 0 $ 24,000 $ 24,000 #D1V10!<br />
TOTAL TERMINAL 2,752,168 3,101,084 $ 348,916 13%<br />
E RENTAL CAR SERV1CE CENTER<br />
400904 RENTAL CAR SERVICE CTR MANAGER $ 41,400 .$ 40,000 ($ 1,400) -3%<br />
410105 STATE RETIREMENT-RAC SRVC eTR $ 0 .$ 4,800 $ 4,800 #DIVlO!<br />
409105 OVERTIME· RAC SRVe CTR $ 0 $ 0 $ 0 #D1V/O!<br />
TBD MAINTENANCE CONTRACT .$ 0 $ 35,000 .$ 35,000 #D1V/O!<br />
421505 ELECTRICITY-RAC SERVICE CENTER .$ 25,000 S 36,300 $ 11,300 45%<br />
430305 RAC REPAIRS & MAINTENANCE S 25,000 S 19,000 ($ 6,000) -24%<br />
431005 TREPHONE/ALARM-RAe SRVC CTR $ 1,000 S 0 ($ 1,000) -IOQGIa<br />
470305 INSURANCE B/C - RAC SRVC eTR $ 41,280 S 62,042 $ 19,762 47%<br />
481205 FUEUOIL-RENTAt. CAR SRVC CTR $ 10,000 ($ 10,0(0) ($ 20,000) ·200%<br />
TBD WATERISEWER $ 0 $ 5,000 .$ 5,000 #D1V/O1<br />
481305 WASTE/OIL DISPOSAL - RAC $ 1,000 S 1,000 $ 0 0%<br />
412005 SOCIAL SECURITY - RAC SRVC CTR $ 3,170 S 3,170 $ 0 0%<br />
TOTAL RENTAL CAR SRVC eTR 148,850 196,312 $ 47,462 32%<br />
F AIR CARGO<br />
470316 INSURANCE REBATE - AIR CARGO ($ 42,280) ($ 51,000) ($ 8,720) 21%<br />
TBD UlTLlTY/OTHER REIMBURSEMENT $ 0 ($ 167,500) ($ 167,500)<br />
421506 ELECTRICITY-AI RCARGO $ 46,200 $ 71,000 $ 24,800 54%<br />
TBD CARGO EQUIPMENT REPAIRS $<br />
$ 5,000 $ 5,000 #DIV/O!<br />
TBD CARGO FACITLlY REPAIR & MAINTENANCE $ ° 0 $ 40,000 $ 40,000 #DIV/O!<br />
TBD MAINTENANCE CONTRACTS $ 0 $ 43,100 $ 43,100 ffDIV/O!<br />
TBD FUEL $ 0 $ 8,400 $ 8,400 flDIV/Ol<br />
711712009 at 11:20 AM Page: 10
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Incrense -09 vs % Incrense<br />
2008/09 Budget PROPOSED 2010 09 YS 2010<br />
TSD WATER/SEWER $ 0 $ 5,000 $ 5,000 #DIV/O!<br />
TSD ELECTRlCAL SUPPLIES $ 0 S 10,000 $ JO,OOO #DIV/Ol<br />
470306 INSURANCE BIC - AIR CARGO $ 84,560 S 118,026 $ 33,466 40%<br />
TOTAL AIR CARGO 88,480 82,026 ($ 6,454) -7%<br />
G. SOUTHWEST GA<br />
TBD ELECTRICITY 0 45,000 $ 45,000 HDIV/a!<br />
TBD ELECTRICAL SUPPILES 0 3,000 $ 3,000 HDIV/O!<br />
TBD WATER/SEWER 0 0 $ 0 IID1V/O!<br />
0 48,000 $ 48,000 HDIV/OJ<br />
TOTAL OPERATING EXPENSES 7,504,812 8,072,050 $ 567,238 SO/O<br />
OPERATING INCOME (LOSS) 215,921 609,485 $ 393,564 182%<br />
ill.<br />
OTHER SOURCES & USES<br />
A SUBSIDIES & TRANSFERS<br />
800100 GULFPORT SUBSIDY 115,000 115,000 $ 0 0%<br />
800200 BIl·OXI SUBSIDY 115,000 115,000 $ 0 0%<br />
800300 HARRISON COUNTY SUBSIDY 115,000 115,000 $ 0 0%<br />
&70100 INSURANCE PROCEEDS 0 0 $ 0 HDIV/Ol<br />
rOTAL SUBSIDY AND TRANSFERS<br />
345,000 345,000 $ o 0%<br />
711712009 at 8:20 AM<br />
Page: 11
2009·2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 $ InCRUSt -09 VS % Increuse<br />
2008109 Budget PROPOSED 1010 09 vs2010<br />
B. DEBT SERVICE<br />
850050 REVENUE BOND ISSUE PAYMENTS 2,719,000 2,719,000 $ 0 0%<br />
301301 BOND INTEREST 0<br />
°<br />
$ 0 #DIV/Ol<br />
850150 REVENUE BOND INTEREST 100,000 100,000 $ 0 0%<br />
TOTAL DEBT SERVICE 2,619,000 2,619,000 $ 0 0%<br />
TOTAL SUBSIDIES & TRANSFERS (2,274,000) (2.274,000) $ 0 0%<br />
IV.<br />
CAPITAL PROJECTS<br />
A FEDERAL GRANTS REVENUE<br />
900146 46- FAA REVENUE·CARRIER RAMP E 148,200<br />
($ 148,200) -100%<br />
900147 47 -FAA REVENUE-PERI MITER ROAD 3,520 ° 0 ($ 3,520) ·100%<br />
900148 48 -FAA REVENUE-SW GA RAMP DEV 1,449,000 0 ($ 1,449,000) -100%<br />
900149 49 - FAA REVENUE-NOISE PHASE 1 1,411,700 0 ($ 1,411,700) -100%<br />
900150 50· FAA REVENUE·TW REHAB&WIDE 61,750 0 ($ 61,750) -100%<br />
900151 51- FAA REVENUE-LAND,SWEEPER 95,000 0 ($ 95,000) -100%<br />
900152 52 - FAA REVENUE-RW 14-32 201,400 0 ($ 201,400) -100%<br />
900157 57 - FAA REVENUE·NOISE PHASE 1 1,333,800 855,000 ($ 478,800) -36%<br />
900158 58 - FAA REVENUE-JETWAY, C&D W 2,555,500<br />
°<br />
($ 2,555,500) -100%<br />
900159 59 - FAA REVENUE·HURRICANE MIT 0 0 $ 0 #DIV/Ol<br />
900160 60- NOlSECOMPATIBILlTY PHAS 4,050,800 1,805,000 ($ 2,245,800) -55%<br />
900161 6I-FAA TERM EXP, JETWAY, DBE 387,600 367,650 ($ 19,950) -5%<br />
900162 62 - FAA T/W F HARDSTAND 653,600 171,000 ($ 482,6(0) ·74%<br />
900163 63 FAA REV-NOISE PHASE 4 0 4,455,500 $ 4,455,500 #D!V/O!<br />
900164 64 FAA-PER RD PHS JA &TW C 0 950,000 $ 950,000 #DlV/O!<br />
900165 65 FAA-LAND & WILDLIFE HZRD 0 190,000 $ 190,000 #DlV/O!<br />
7117/2009 at 8:20 AM Page: 12
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009·2010 SIncrease -09 vs % Increase<br />
2008/09 Budget PROPOSED 2610 0!hrs2010<br />
900166 66 FAA-T/W A, OBE-, VEHICLE 0 142,500 .$ 142,500 #OIV/O!<br />
900167 67 FAA-T/W J PHS 2 CONST 0 3A20,OOO .$ 3,420,000 #DIV/OI<br />
900168 68 FAA-COVERED WALKWAY 0 1,041,654 .$ 1,041,654 #DlV/OI<br />
900169 69 FAA-REHAB 18/36 0 1,737,539 $ 1,737,539 #DIV/O!<br />
900170 70 FAA-COVERED WKWY, PCI,DBE,KCS,MASTER PLAN 0 2,219,642 $ 2,219,642 #DlV/O!<br />
TOTAL FEDERAL GRANTS 12,351,870 17,355,484 $ 5,003,614 41%<br />
B. STATE GRANTS REVENUE<br />
900546 46- MDOT REVENUE 3,900 0 ($ 3,900) ·100%<br />
900547 47- MOOT REVENUE 90 0 ($ 90) -100%<br />
900548 48- MOOT REVENUE 40,250 0 ($ 40,250) ·100%<br />
900549 49 - MDOT REVENUE 37,150 0 ($ 37,150) -100%<br />
900550 50 - MDOT REVENUE 1,630 0 ($ 1,630) -100%<br />
900551 51 ~ MDOT REVENUE 2,500 0 ($ 2,500) -100%<br />
900552 52 - MOOT REVENUE 5,300 0 ($ 5,300) -100%<br />
900557 57 - MDOT REVENUE. 35,100 22,500 ($ 12,600) -36%<br />
900558 58 - MDOT REVENUE 67,250 0 ($ 67,250) -100%<br />
900560 60 - MDOT REVENUE 106,600 47,500 ($ 59, 100) -55%<br />
900561 61 -MOOT-TERM EXP, JETWAY, OBE 10,200 9,191 ($ 1,009) -10%<br />
900562 62 - MOOT REV TfW F 17,200 4,500 ($ 12,100) -74%<br />
900563 63 MDOT REV-NOISE PHASE 4 0 117,250 $ 117,250 #DlV/Ol<br />
900564 64 MDOT PER RD PHS JA &TW C 0 25,000 $ 25,000 #DIV/OI<br />
900565 65 MOOT LAND & WILDLIFE STUDY 0 5,000 .$ 5,000 #DIV/O!<br />
900566 66 MOOT T/W A,DBE VECHICLE 0 3,750 S .3,150 #D1V/O!<br />
900567 67 MOOT TIW J PHS2CONSTRUCTION 0 90,000 $ 90,000 #D1V/Ol<br />
900568 68 MOOT COVERED WALKWAY 0 27,412 .$ 27,412 #DIV/O!<br />
900569 69 MOOT REHAB RlW 18/36 0 45,725 .$ 45,725 #D1V/O!<br />
900570 70 MDOT COVERED WKWY, PCI,DBE,KCS,MASTE.R PLAN 0 58,412 $ 58,412 #D1V/OI<br />
711712009 a18:20 AM Page: 13
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009·2010 $ Increase -09 vs % Increase<br />
2008/09 Budgel PROPOSED 2010 09 vs2010<br />
900580 MOOT 8TH AVE REV 0 280,342 .$ 280,342 #DlV/Ol<br />
900590 WATER TANK· MDOT REVENUE 0 0 .$ 0 #DIV/O!<br />
900690 MOOT REV· GA UTILITIES 0 0 S 0 #D1V10l<br />
900790 MDOT ICIP-AIRPORT RD1LlGHTING 0 1,507,018 S 1,507,018 IIDlV/O!<br />
900890 MDOT MM·AIRPORTJTOWER RD 0 271,925 .$ 271,925 #DIVIO!<br />
TOTAL 8TATE GRANTS 327.170 2,515,525 .$ 2,188,355 669%<br />
C. PASSENG. FAC. CHARGE REVENUE<br />
901072 PFC • CARRIER COMPENSAnON (51,620) 0 $ 51,620 ·100%<br />
901070 PFC REVENUE· TERMINAL 1,797,833 1,922,241 $ 124,408 7%<br />
TOTAL PFC FUNDS 0 1,746,213 1,922,241 .$ 176,028 10%<br />
D. CUSTOMER FACILITY CHARGE REV.<br />
901075 CFCREVENUE 439,250 500,000 .$ 60,750 14%<br />
TOTAL CFe FUNDS 439,250 500,000 .$ 60,750 14%<br />
E. BOND PROCEEDS<br />
910171 BOND PROCEEDS RECEIVED 0 0 .$ 0 #D1V1Ol<br />
TOTAL LOAN PROCEEDS 0 0 .$ 0 #D1V1Ol<br />
0 0 .$ 0 #DIV/Ol<br />
TOTAL CAPIYAL PROJECT REVENUE 14,864,503 22,293,250 $ 7,428,747 50%<br />
7/1712009 at 8:20 AM Page: 14
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 vs % Increllse<br />
2008109 Budget PROPOSED 2010 09 vs 20]0<br />
G. CONSTRUCTION<br />
910160 60· NOISE COMPATIBILITY PHAS 4,264,000 1,900,000 ($ 2,364,000) -55%<br />
910161 61-TERM EXP, JETWAY,DBE,PCl 408,000 387,000 ($ 21,000) -5%<br />
910162 62 - T/L F HARDSTAND APRON 688,000 180,000 ($ 508,000) ·74%<br />
910163 63-NOISE PHASE 4 DISCRETIONARY 0 4,690,000 $ 4,690,000 #DlV/Ol<br />
910164 64 PER RD PH 3A AND TlW C WIDE 0 1,000,000 $ 1,000,000 #DIV/O!<br />
910165 65 LAND & WILDLIFE HZRD 0 200,000 $ 200,000 #DlV/Ol<br />
910166 66 REHAB T/W A, VEHICLE,DBE 0 150,000 $ 150,000 #DlV/O!<br />
910167 67 - TAWIWAY J PHS 2 CONST 0 3,600,000 $ 3,600,000 #DIV/Ol<br />
910168 68 • COVERED WALKWAY 0 1,096,478 $ 1,096,478 #DIY/O!<br />
910169 69 • REHAB RJW 18/36 0 1,828,988 $ 1,828,988 flDIY/O!<br />
910170 70- COVERED WKWY, DBE,PCl,KCS,MASTER PLAN 0 2,336,465 $ 2,336,465 #DlY/O!<br />
910146 46- CARRIER RAMP EXPANSION 156,000 ($ 156,000) -100%<br />
910147 47- PER ROAD PHASE 3 3,700 ($ ],700) -100%<br />
910148 48- SW GA RAMP DEVELOPMENT 1,610,000 ($ 1,610,000) ·100%<br />
910149 49· NOISE COMPATIBILITY 1,486,000 ($ 1,486,000) -100%<br />
910150 50 - TW REHAB & RW LIGHTING 65,000 ($ 65,000) -100%<br />
910151 51 - LAND, SWEEPER, DAVIS 100,000 ($ 100,000) -100%<br />
910152 52 - RW 14-32 212,000 ($ 212,000) -100%<br />
9[0157 57 - NOISE COMPATIB ILlTY 1,404,000 900,000 ($ 504,000) -36%<br />
910158 58 - JETWAY, C&D WIDE, AIRFIEL 2,690,000 ($ 2,690,000) -100%<br />
910159 59 - HURRICANE MITIGATION 0 $ 0 flDl V/O1<br />
910205 MDOT- 8TH AVENUE CONNECTOR 0 $ 0 /,IDlV/O!<br />
9[0206 ICIP • 8TH AVENUE 383,000 350,428 ($ 32,572) -9%<br />
910215 MDOT - WATER TANK 0 $<br />
flDlV/O!<br />
910221 AIRPORT RD LIGHTING & SIGNAGE 521,000 2,052,716 $ 1,5]1,716 ° 294%<br />
9[0224 REHAB AIRPORTffOWER RD 0 302,139 $ 302,139 flDlV/O!<br />
910590 GA RELOCATlON· NON AlP ELlGlBL 0 $ 0 #D1V!OI<br />
910610 FBO Av CENTER 0 1,695,000 $ 1,695,000 #DIVlO!<br />
910806 FAAlPFC TERMINAL EXPANSION 0 $ 0 #DlV/Ol<br />
7/17/2009 at 8:20 AM . Page: 15
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Incfuse -09 YS % Increase<br />
2008109 Budget PROPOSED 2010 09 vs20Ut<br />
910807 FUTURE LAND . 0 0 $ 0 #DIV/Ol<br />
911597 FUTURE ENGINEERING 154,400 154,400 $ 0 0%<br />
914598 FUTURE APPRAISALS 0 0 $ 0 #DIVIO!<br />
915098 FUTURE SURVEYS 0 0 $ 0 #DlV/o!<br />
9'6097 . FUTURE AlP - AHORNEY FEES 0 0 $ 0 #DIV/O!<br />
916098 FUTURE·LAND 0 0 $ 0 #DlV/Ol<br />
TOTAL CONSTRUCTION 0 14,145,100 22,823,614 $ 8,678,514 61%<br />
H. TERMlNAL EQUIPMENTIPROJECTS<br />
921090 TERMINAL. EQUIPMENT 33,000 72,300 $ 39,300 119%<br />
TOOLS & SMALL EQUIPMENT 0 19,450 $ 19,450 #DIV/Ol<br />
921490 SIGNAGE (lNTERlOR) 4,000 4,000 $ 0 0%<br />
920590 CONVEYOR PARTS 20,000 20,000 $ 0 0%<br />
940190 3RD FLOOR REHAB 60,000 60,000 $ 0 0%<br />
TOTAL TERMINAL EQUIP/PROJ 117,000 175,750 S 58,750 50%<br />
I. MAINTENANCE EQUIPMENT<br />
930690 CUSTODIAL EQUIPMENT 5,000 3,500 ($ 1,500) -30%<br />
930890 TOOLS & SMALL EQUIPMENT 3,500 3,500 $ 0 0%<br />
931890 GENERAL MAINTENANCE EQIUP 5,000 89,100 $ 84,100 1682%<br />
TOTAL MAINTENANCE EQUIP. 13,500 96,100 $ 82,600 612%<br />
J. ADMINISTRATIVE EQUIPMENT<br />
711712009 a18:20 AM Page: 16
2009-2010 BUDGET<br />
APPROVED<br />
Amended 2009-2010 S Increase -09 vs % Increase<br />
2008109 Budget PROPOSED 2010 09vs 2010<br />
940690 ADMIN. COMPUTERS WINETWORK 183,210 20,000 ($ 163,210) -89%<br />
TBD OFFICE FURNITURES / FIXTURESIEQUIP 0 4,000 $ 4,000 #DIY/O!<br />
940809 COPY MACHINE 2.,600 0 ($ 2,600) -100%<br />
941090 ACCOUNTING SOFTWARE PKG 0 32,400 $ 32,400 #DIV/O!<br />
TOTAL ADMlNISTRATIVE EQ1JIP. 185,810 56,400 ($ 129,410) -70%<br />
K AIRSIDE EQUIPMENT/PROJECTS<br />
950390 AIRFIELD CULVERTS 500 500 $ 0 0%<br />
950690 RWrrW REPAIRS 21,000 73,735 $ 52,735 251%<br />
TBD BUIl.DlNG IMPROVEMENTS 0 12,000 $ 12,000 #01 Y/O !<br />
TBD SECURITY / COMMUNICATIONS 60,000<br />
950890 SAFETY EQUIP- AIRSIDE 0 3,000 $ 3,000 #DI V/OI<br />
TOTAL AIRSIDE EQUIPMENT 21,500 149,235 $ 127,735 594%<br />
l. LANDS1DE EQUIPMENTIPROJECTS<br />
960290 SIGNAGE 89,500 20,000 ($ 69,500) -7&%<br />
960390 LANDSCAPING 54,000 30,000 ($ 24,000) -44%<br />
960410 SAFETY EQUIPMENT-lANDSIDE 3,000 1,000 ($ 2,000) -67%<br />
TBD TOOLS & SMALL EQUIPMENT 0 27,830 $ 27,830 "DIV/O!<br />
960690 EMPLOYEE PARKING LOT 0 0 $ 0 "DIV/O!<br />
960890 RAC SERVICE CENTER CFC PROJECT 0 0 $ 0 "DIV/O!<br />
961090 OFFICE PARK 1,000 0 ($ 1,000) -100%<br />
962490 REGULATOR PARTS 5,000 5,000 $ 0 0%<br />
7J17J2009 at 8:20 AM Page: 17
2.009·2.010 BUDGET<br />
APPROVED<br />
Amended 2009-2019 $ Increase -09 vs<br />
2008/09 Budget PROPOSED 2010<br />
TOTAL LANDSIDE EQUIP/PROJ 1~2.500 83,830 ($ 68,670)<br />
% Increase<br />
09v52010<br />
-45%<br />
M. RENTAL CAR SERVICE CENTER<br />
TSD GENERAL EQUIPMENT PURCHASES<br />
o<br />
26,500<br />
26,500<br />
$<br />
.$<br />
26,500<br />
26,500<br />
#DIV/OI<br />
#DIV/Ol<br />
TOTAL CAPITAL PROJECTS EXPENSE<br />
o<br />
14,635,410 0<br />
23,411,429<br />
.$<br />
8,776,019<br />
60%<br />
TOTAL CAPITAL INCOME !(EXPENSE) __ __. ~093 (1,118,179) ($ 1,347,272) -588%<br />
USE OF UNRESTRICTED CASH $ 2,800,000<br />
NET INCOME (LOSS)<br />
(1,828,986) 17,306 .$ 1,846,292 -101%<br />
7/1712009 at 8:20 AM<br />
Page: 18
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 88<br />
ORDER APPROVING INTERLOCAL AGREEMENTS FOR<br />
ASSESSMENT AND COLLECTION OF TAXES WITH THE<br />
CITIES OF BILOXI, D'IBERVILLE, GULFPORT, LONG<br />
BEACH, AND PASS CHRISTIAN, MISSISSIPPI, AND<br />
HEREBY AUTHORIZES THE SIGNING THEREOF BY<br />
THE BOARD PRESIDENT, CLERK OF THE BOARD, TAX<br />
ASSESSOR, AND TAX COLLECTOR<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE Interlocal Agreements for Assessment<br />
and Collection ofTaxes with the Cities ofBiloxi, D'Iberville, Gulfport, Long Beach, and Pass<br />
Christian, Mississippi, and HEREBY AUTHORIZES the signing thereofby the Board President,<br />
Clerk ofthe Board, Tax Assessor, and Tax Collector, which Interlocal Agreements follow this<br />
agreement as Exhibits A, B, C, D and E.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
NAY<br />
AYE<br />
NAY<br />
The motion having received the affirmative vote fi-om the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
INTERLOCAL AGREEMENT RELATING TO<br />
THE ASSESSMENT AND COLLECTION OF TAXES<br />
BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXI<br />
WHEREAS, the City of Biloxi, Mississippi, under the authority of Chapter 33, Title 21,<br />
Mississippi Code of 1972, as amended, and the <strong>County</strong> of <strong>Harrison</strong> under the authority of<br />
Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain<br />
separate offices for the purpose of Ad Valorem tax collection; and<br />
WHEREAS, it is the desire of both these local governmental units, under the authority of<br />
Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best<br />
interest of their taxpayers through consolidation of services and reduction of costs where<br />
possible;<br />
NOW, THEREFORE, IT IS AGREED by and between the City of Biloxi (City), and the<br />
<strong>County</strong> of <strong>Harrison</strong> (<strong>County</strong>) as follows:<br />
1. The duly elected Tax Collector of <strong>Harrison</strong> <strong>County</strong> shall assume the responsibility for<br />
the collection of all City and Biloxi Municipal Separate School District Ad Valorem taxes within<br />
the City, and the Biloxi Municipal Separate School District on real, personal and public service<br />
properties. The Tax Collector will collect <strong>County</strong> and City taxes at the same time and on the<br />
same receipt. Tax receipts and tax statements will show City, <strong>County</strong> and School taxes<br />
separately.<br />
2. This Agreement will not supersede or replace any previous agreements between the<br />
City and <strong>County</strong> relating to the collection of taxes and the terms thereof.<br />
3. The city agrees to allow the <strong>County</strong> Tax Collector to retain a fee of $3 for each<br />
receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of<br />
funds to the City. Fees collected by the <strong>County</strong> Tax Collector will be credited to the <strong>County</strong>'s<br />
General <strong>County</strong> Fund. The Chancery Clerk will retain the cost of redemption of City Taxes.<br />
4. Ad valorem taxes on real and personal property shall be collected as soon as<br />
reasonably practical after October 1 of each year to insure that operating funds are available<br />
prior to the tax delinquency date of February 1 of the subsequent calendar year. Any partial<br />
payment which the Tax Collector accepts will be divided proportionately between the parties.<br />
5. All sums collected shall be delivered to the City on or before the 20 th of the month<br />
following that in which said funds are collected. However, the <strong>County</strong> Tax Collector may make<br />
a cash advance to the City of the 20 th of the collection month, based on his estimate of prior<br />
collections. The Tax Collector will take necessary action to fully secure the investment of any<br />
City funds in his possession.
6. The <strong>County</strong> Tax Collector shall collect all homestead exemption, chargebacks and all<br />
damages and interest authorized by law on City and Biloxi, Municipal Separate School District<br />
taxes which shall be distributed within the same time limitations and in the same manner as<br />
described in the previous section.<br />
7. The <strong>County</strong> Tax Collector will conduct land tax sales for the City at the same time<br />
and place as land tax sales for the <strong>County</strong> are now held, and the City will receive all interest,<br />
damages and other fees from such sales that the City may be entitled to in accordance with law.<br />
The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City<br />
within thirty (30) days after said sale.<br />
8. The <strong>Harrison</strong> <strong>County</strong> Chancery Clerk will be responsible for receiving and receipting<br />
for tax redemption payments, notifying owners of the time for expiration of redemption and<br />
issuing deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per parcel for<br />
the cost of researching land records for notifying owners and Iienors of maturity dates. Said<br />
$10.00 will be paid by the City wherein the property is located.<br />
9. The duly elected Tax Assessor of <strong>Harrison</strong> <strong>County</strong> shall provide assessment and<br />
assessment related services to the City of Biloxi on all property within the City of Biloxi and<br />
within the Biloxi School District for additional compensation as may be agreed between the Tax<br />
Assessor and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, said assessment services including,<br />
but not necessarily limited to, the following:<br />
A. The <strong>County</strong> Tax Assessor shall provide to the City the assessment for<br />
taxation purposes of all property within the City and the School District as of<br />
the annual tax lien data regarding each class of property.<br />
B. The <strong>County</strong> Tax Assessor shall keep records concerning City Tax<br />
Exemptions on industries, both real and personal.<br />
C. The <strong>County</strong> Tax Assessor shall provide assessment figures to the City<br />
for all Non-profit Electric Utilities located within the City or City School<br />
District.<br />
D. The <strong>County</strong> Tax Assessor shall assist Cities with figures and formulas<br />
necessary to calculate mill rates.<br />
E. The <strong>County</strong> Tax Assessor shall take all City homestead applications.<br />
F. The <strong>County</strong> Tax Assessor shall maintain maps on property within the<br />
corporate limits, and the School District and assign tax district numbers to<br />
each parcel for taxation purposes.<br />
G. The <strong>County</strong> Tax Assessor shall provide access to updated tax maps on<br />
an annual basis. Copying costs for maps shall be billed by the Tax<br />
Assessor directly to the City for payment to the <strong>County</strong>. The City shall be<br />
responsible for all computer software and equipment required to be<br />
compatible for discs and tapes furnished by the <strong>County</strong> Tax Assessor's<br />
Office.<br />
-2-
H. The <strong>County</strong> Tax Assessor shall make available to the City facts and<br />
figures concerning annexation values and make all necessary map changes<br />
and assign new taxing districts numbers, and will provide facts and figures to<br />
assist the City in any redistricting plan.<br />
I. The <strong>County</strong> Tax Assessor shall make available to the City all<br />
information helpful to the City in regard to existing and future City Bond<br />
Issues, Tax Increment Financing, and any other types of debt financing.<br />
J. The <strong>County</strong> Tax Assessor shall provide at the earliest available date<br />
estimated property values for the City and School District budget preparation<br />
and planning purposes.<br />
K. The <strong>County</strong> Tax Assessor shall cooperate with the City in making any<br />
information available which will assist the City in all aspects of planning<br />
subject to the limitations of the computer capabilities, programs, and<br />
information available to the Tax Assessor.<br />
10. The Chancery Clerk, the <strong>County</strong> Tax Assessor, and the <strong>County</strong> Tax Collector, shall<br />
provide assessment, assessment related services, and tax redemption services to the City on<br />
all property within the City, and within the City School District, for additional compensation as<br />
may be agreed between the Chancery Clerk, the <strong>County</strong> Tax Assessor, the <strong>County</strong> Tax<br />
Collector, and the Board of Supervisors.<br />
11. On or before December 1 of each calendar year, the <strong>County</strong> will furnish the City<br />
with actual values and anticipate tax collection revenues on all real and personal property within<br />
the City and the Biloxi Municipal Separate School District.<br />
12. The <strong>County</strong> Tax Collector will make refunds of all taxes erroneously collected by<br />
his office and will make prompt adjustments to the monthly distribution reports accordingly. The<br />
City agrees to allow the <strong>County</strong> Tax Collector credit for the list of delinquent or insolvent<br />
taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27,<br />
Mississippi Code of 1972.<br />
13. The <strong>County</strong> will furnish the City with a supplemental homestead exemption roll<br />
containing homestead tax loss values on both regular and senior homestead properties for the<br />
City and Biloxi Municipal Separate School District so that homestead reimbursement can be<br />
applied for with the State. The <strong>County</strong> will supply this information on or before December 15 of<br />
each calendar year.<br />
14. Any real and personal property acquired under the auspices of this Agreement<br />
shall be distributed to the party assuming the cost of such acquisition upon termination of this<br />
Agreement.<br />
15. The City or its authorized representative shall have the right to audit the <strong>County</strong><br />
Tax Collector's records at any time as they may relate to this contract in any way.<br />
16. This contract will be in effect for an initial term of two (2) years commencing August<br />
3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by<br />
one of the parties hereto. Such termination shall be in the form of a written notice to the other<br />
party not less than nine (9) months in advance of the date of termination. However, this<br />
-3-
contract must be approved and spread on the minutes by the newly elected Board of<br />
Supervisors in 2012, when the newly elected Board of Supervisors' term begins. Likewise, this<br />
contact must be approved by the newly elected City Councfl and spread on the City's minutes in<br />
2014, when the newly elected City Council term begins.<br />
17. Amendment to this contract shall take place only by mutual written consent of the<br />
parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions<br />
passed by each governing entity.<br />
18. The <strong>County</strong> agrees to provide the following reports:<br />
A. Real Estate and Personal Property Rolls showing assessed values<br />
of all real estate and personal property inside the City of Biloxi in<br />
order to add property exempted by <strong>Harrison</strong> <strong>County</strong> and not<br />
exempted by the City of Biloxi, and to calculate expected revenue to<br />
be generated for the current year. These may be provided on<br />
computer tape.<br />
B. A copy of the Regular Homestead Exemption roll, inside the City of<br />
Biloxi and the Biloxi Municfpal Separate School District, and a copy<br />
of the Senior and Disabled Citizen Additional Homestead Exemption<br />
Roll, inside the City and the Biloxi Municipal Separate School<br />
District.<br />
C. A monthly listing of all collections by MAP NUMBER ON REAL<br />
ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and<br />
for all interest collected if applicable.<br />
D. A monthly report of all collections of real estate and personal<br />
property, showing the total assessed value, total regular homestead<br />
value, total senior citizen homestead value, total taxes collected and<br />
total interest collected.<br />
E. A copy of the Tax Sales of all properties inside the City of Biloxi on<br />
real estate Ad Valorem taxes.<br />
F. A Yearly report on both real estate and personal property should be<br />
furnished shortly after September 30 of each fiscal year showing<br />
assessed values, homestead values, (both regular and senior,<br />
SEPARATELY) taxes and interest separately and totals should be<br />
accumulative by map on real estate and by letter of the alphabet on<br />
personal property.<br />
G. A detailed listing of all unsold real estate and unpaid personal<br />
property should be furnished with accumulative totals printed by<br />
map on real estate and letter of the alphabet on personal property.<br />
19. This Agreement shall be in force and in effect from and after its approval by<br />
the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended.<br />
-4-
20. There will be no separate or legal or administrative entity created hereby,<br />
but the purposes of this Agreement shall be that the governing authorities of the<br />
respective governmental entities shall cooperate together within and under the terms of<br />
this Agreement to achieve maximum efficiency for governmental services at minimum<br />
cost to the taxpayers of the City of Biloxi and <strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
21. The City and <strong>County</strong> recognize that the services provided herein to be<br />
rendered and engaged in jointly between the City and <strong>County</strong> require the approval and<br />
cooperation of the <strong>Harrison</strong> <strong>County</strong> Tax Collector, <strong>Harrison</strong> <strong>County</strong> Chancery Clerk and<br />
<strong>Harrison</strong> <strong>County</strong> Tax Assessor, and that they have been fully advised and have<br />
cooperated in the formulation of this Agreement and join herein as signature parties.<br />
THIS AGREEMENT is entered into by the governing authorities of the City<br />
and the <strong>County</strong> as the same appears of record in their respective minutes.<br />
CITY OF BILOXI, MISSISSIPPI<br />
By: ----------.-------<br />
Mayor<br />
HARRISON COUNTY, MISSISSIPPI<br />
By:<br />
President, <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
_<br />
APPROVED:<br />
HARRISON COUNTY TAX COLLECTOR<br />
APPROVED:<br />
HARRISON COUNTY CHANCERY CLERK<br />
APPROVED:<br />
HARRISON COUNTY TAX ASSESSOR<br />
BOARD ATTORNEY<br />
-5-
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
INTERLOCAL AGREEMENT RELATING TO<br />
THE ASSESSMENT AND COLLECTION OF TAXES<br />
BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF D'IBERVILLE<br />
WHEREAS, the City of D'Iberville, Mississippi, under the authority of Chapter 33, Title<br />
21, Mississippi Code of 1972, as amended, and the <strong>County</strong> of <strong>Harrison</strong> under the authority of<br />
Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain<br />
separate offices for the purpose of Ad Valorem tax collection; and<br />
WHEREAS, it is the desire of both these local governmental units, under the authority of<br />
Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best<br />
interest of their taxpayers through consolidation of services and reduction of costs where<br />
possible;<br />
NOW, THEREFORE, IT IS AGREED by and between the City of D'Iberville (City), and<br />
the <strong>County</strong> of <strong>Harrison</strong> (<strong>County</strong>) as follows:<br />
1. The duly elected Tax Collector of <strong>Harrison</strong> <strong>County</strong> shall assume the responsibility for<br />
the collection of all City and <strong>Harrison</strong> <strong>County</strong> Municipal Separate School District Ad Valorem<br />
taxes (all schools in D'Iberville are part of the <strong>Harrison</strong> <strong>County</strong> School District), and the <strong>Harrison</strong><br />
<strong>County</strong> School District on real, personal and public service properties. The Tax Collector will<br />
collect <strong>County</strong> and City taxes at the same time and on the same receipt. Tax receipts and tax<br />
statements will show City, <strong>County</strong> and School taxes separately.<br />
2. This Agreement will not supersede or replace any previous agreements between the<br />
City and <strong>County</strong> relating to the collection of taxes and the terms thereof.<br />
3. The city agrees to allow the <strong>County</strong> Tax Collector to retain a fee of $3 for each<br />
receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of<br />
funds to the City. Fees collected by the <strong>County</strong> Tax Collector will be credited to the <strong>County</strong>'s<br />
General <strong>County</strong> Fund. The Chancery Clerk will retain the cost of redemption of City Taxes.<br />
4. Ad valorem taxes on real and personal property shall be collected as soon as<br />
reasonably practical after October 1 of each year to insure that operating funds are available<br />
prior to the tax delinquency date of February 1 of the subsequent calendar year. Any partial<br />
payment which the Tax Collector accepts will be divided proportionately between the parties.<br />
5. All sums collected shall be delivered to the City on or before the 20 th of the month<br />
following that in which said funds are collected. However, the <strong>County</strong> Tax Collector may make<br />
a cash advance to the City of the 20 th of the collection month, based on his estimate of prior<br />
collections. The Tax Collector will take necessary action to fUlly secure the investment of any<br />
City funds in his possession.
6. The <strong>County</strong> Tax Collector shall collect all homestead exemption, chargebacks and all<br />
damages and interest authorized by law on City and the <strong>Harrison</strong> <strong>County</strong> School District taxes<br />
which shall be distributed within the same time limitations and in the same manner as described<br />
in the previous section.<br />
7. The <strong>County</strong> Tax Collector will conduct land tax sales for the City at the same time<br />
and place as land tax sales for the <strong>County</strong> are now held, and the City will receive all interest,<br />
damages and other fees from such sales that the City may be entitled to in accordance with law.<br />
The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City<br />
within thirty (30) days after said sale.<br />
8. The <strong>Harrison</strong> <strong>County</strong> Chancery Clerk will be responsible for receiving and receipting<br />
for tax redemption payments, notifying owners of the time for expiration of redemption and<br />
issuing deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per parcel for<br />
the cost of researching land records for notifying owners and lienors of maturity dates. Said<br />
$10.00 will be paid by the City wherein the property is located.<br />
9. The duly elected Tax Assessor of <strong>Harrison</strong> <strong>County</strong> shall provide assessment and<br />
assessment related services to the City of D'Iberville on all property within the City of D'Iberville<br />
and within the <strong>Harrison</strong> <strong>County</strong> School District for additional compensation as may be agreed<br />
between the Tax Assessor and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, said assessment<br />
services including, but not necessarily limited to, the following:<br />
A. The <strong>County</strong> Tax Assessor shall provide to the City the assessment for<br />
taxation purposes of all property within the City and the <strong>Harrison</strong> <strong>County</strong><br />
School District as of the annual tax lien data regarding each class of<br />
property.<br />
B. The <strong>County</strong> Tax Assessor shall keep records concerning City Tax<br />
Exemptions on industries, both real and personal.<br />
C. The <strong>County</strong> Tax Assessor shall provide assessment figures to the City<br />
for all Non-profit Electric Utilities located within the City or City School<br />
District.<br />
D. The <strong>County</strong> Tax Assessor shall assist Cities with figures and formulas<br />
necessary to calculate mill rates.<br />
E. The <strong>County</strong> Tax Assessor shall take all City homestead applications.<br />
F. The <strong>County</strong> Tax Assessor shall maintain maps on property within the<br />
corporate limits, and the School District and assign tax district numbers to<br />
each parcel for taxation purposes.<br />
G. The <strong>County</strong> Tax Assessor shall provide access to updated tax maps on<br />
an annual basis. Copying costs for maps shall be billed by the Tax<br />
Assessor directly to the City for payment to the <strong>County</strong>. The City shall be<br />
responsible for all computer software and equipment required to be<br />
compatible for discs and tapes furnished by the <strong>County</strong> Tax Assessor's<br />
Office.<br />
-2-
H. The <strong>County</strong> Tax Assessor shall make available to the City facts and<br />
figures concerning annexation values and make all necessary map changes<br />
and assign new taxing districts numbers, and will provide facts and figures to<br />
assist the City in any redistricting plan.<br />
I. The <strong>County</strong> Tax Assessor shall make available to the City all<br />
information helpful to the City in regard to existing and future City Bond<br />
Issues, Tax Increment Financing, and any other types of debt financing.<br />
J. The <strong>County</strong> Tax Assessor shall provide at the earliest available date<br />
estimated property values for the City and the <strong>Harrison</strong> <strong>County</strong> School<br />
District budget preparation and planning purposes.<br />
K. The <strong>County</strong> Tax Assessor shall cooperate with the City in making any<br />
information available which will assist the City in all aspects of planning<br />
subject to the limitations of the computer capabilities, programs, and<br />
information available to the Tax Assessor.<br />
10. The Chancery Clerk, the <strong>County</strong> Tax Assessor, and the <strong>County</strong> Tax Collector, shall<br />
provide assessment, assessment related services, and tax redemption services to the City on<br />
all property within the City, and within the <strong>Harrison</strong> <strong>County</strong> School District, for additional<br />
compensation as may be agreed between the Chancery Clerk, the <strong>County</strong> Tax Assessor, the<br />
<strong>County</strong> Tax Collector, and the Board of Supervisors.<br />
11. On or before December 1 of each calendar year, the <strong>County</strong> will furnish the City<br />
with actual values and anticipate tax collection revenues on all real and personal property within<br />
the City and the <strong>Harrison</strong> <strong>County</strong> School District.<br />
12. The <strong>County</strong> Tax Collector will make refunds of all taxes erroneously collected by<br />
his office and will make prompt adjustments to the monthly distribution reports accordingly. The<br />
City agrees to allow the <strong>County</strong> Tax Collector credit for the list of delinquent or insolvent<br />
taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27,<br />
Mississippi Code of 1972.<br />
13. The <strong>County</strong> will furnish the City with a supplemental homestead exemption roll<br />
containing homestead tax loss values on both regular and senior homestead properties for the<br />
City and its schools located in the <strong>Harrison</strong> <strong>County</strong> School District so that homestead<br />
reimbursement can be applied for with the State. The <strong>County</strong> will supply this information on or<br />
before December 15 of each calendar year.<br />
14. Any real and personal property acquired under the auspices of this Agreement<br />
shall be distributed to the party assuming the cost of such acquisition upon termination of this<br />
Agreement.<br />
15. The City or its authorized representative shall have the right to audit the <strong>County</strong><br />
Tax Collector's records at any time as they may relate to this contract in any way.<br />
16. This contract will be in effect for an initial term of two (2) years commencing August<br />
3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by<br />
one of the parties hereto. Such termination shall be in the form of a written notice to the other<br />
party not less than nine (9) months in advance of the date of termination. However, this<br />
-3-
contract must be approved and spread on the minutes by the newly elected Board of<br />
Supervisors in 2012, when the newly elected Board of Supervisors' term begins. likewise, this<br />
contact must be approved by the newly elected City Council and spread on the City's minutes in<br />
2014, when the newly elected City Council term begins.<br />
17. Amendment to this contract shall take place only by mutual written consent of the<br />
parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions<br />
passed by each governing entity.<br />
18. The <strong>County</strong> agrees to provide the following reports:<br />
A. Real Estate and Personal Property Rolls showing assessed values<br />
of all real estate and personal property inside the City of D'Iberville<br />
in order to add property exempted by <strong>Harrison</strong> <strong>County</strong> and not<br />
exempted by the City of D'Iberville, and to calculate expected<br />
revenue to be generated for the current year. These may be<br />
provided on computer tape.<br />
B. A copy of the Regular Homestead Exemption roll, inside the City of<br />
D'Iberville and the <strong>Harrison</strong> <strong>County</strong> School District, and a copy of<br />
the Senior and Disabled Citizen Additional Homestead Exemption<br />
Roll, inside the City and the <strong>Harrison</strong> <strong>County</strong> School District.<br />
C. A monthly listing of all collections by MAP NUMBER ON REAL<br />
ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and<br />
for all interest collected if applicable.<br />
D. A monthly report of all collections of real estate and personal<br />
property, showing the total assessed value, total regular homestead<br />
value, total senior citizen homestead value, total taxes collected and<br />
total interest collected.<br />
E. A copy of the Tax Sales of all properties inside the City of D'Iberville<br />
on real estate Ad Valorem taxes.<br />
F. A Yearly report on both real estate and personal property should be<br />
furnished shortly after September 30 of each fiscal year showing<br />
assessed values, homestead values, (both regular and senior,<br />
SEPARATELY) taxes and interest separately and totals should be<br />
accumulative by map on real estate and by letter of the alphabet on<br />
personal property.<br />
G. A detailed listing of all unsold real estate and unpaid personal<br />
property should be furnished with accumulative totals printed by<br />
map on real estate and letter of the alphabet on personal property.<br />
19. This Agreement shall be in force and in effect from and after its approval by<br />
the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended.<br />
20. There will be no separate or legal or administrative entity created hereby,<br />
but the purposes of this Agreement shall be that the governing authorities of the<br />
-4-
espective governmental entities shall cooperate together within and under the terms of<br />
this Agreement to achieve maximum efficiency for governmental services at minimum<br />
cost to the taxpayers of the City of D'Iberville and <strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
21. The City and <strong>County</strong> recognize that the services provided herein to be<br />
rendered and engaged in jointly between the City and <strong>County</strong> require the approval and<br />
cooperation of the <strong>Harrison</strong> <strong>County</strong> Tax Collector, <strong>Harrison</strong> <strong>County</strong> Chancery Clerk and<br />
<strong>Harrison</strong> <strong>County</strong> Tax Assessor, and that they have been fully advised and have<br />
cooperated in the formulation of this Agreement and join herein as signature parties.<br />
THIS AGREEMENT is entered into by the governing authorities of the City<br />
and the <strong>County</strong> as the same appears of record in their respective minutes.<br />
CITY OF D'IBERVILLE, MISSISSIPPI<br />
By:<br />
Mayor<br />
_<br />
HARRISON COUNTY, MISSISSIPPI<br />
By:<br />
President, <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
_<br />
APPROVED:<br />
HARRISON COUNTY TAX COLLECTOR<br />
APPROVED:<br />
HARRISON COUNTY CHANCERY CLERK<br />
APPROVED:<br />
HARRISON COUNTY TAX ASSESSOR<br />
BOARD ATTORNEY<br />
-5-
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
INTERLOCAL AGREEMENT RELATING TO<br />
THE ASSESSMENT AND COLLECTION OF TAXES<br />
BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF GULFPORT<br />
WHEREAS, the City of Gulfport, Mississippi, under the authority of Chapter 33, Title 21,<br />
Mississippi Code of 1972, as amended, and the <strong>County</strong> of <strong>Harrison</strong> under the authority of<br />
Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain<br />
separate offices for the purpose of Ad Valorem tax collection; and<br />
WHEREAS, it is the desire of both these local governmental units, under the authority of<br />
Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best<br />
interest of their taxpayers through consolidation of services and reduction of costs where<br />
possible;<br />
NOW, THEREFORE, IT IS AGREED by and between the City of GUlfport (City), and the<br />
<strong>County</strong> of <strong>Harrison</strong> (<strong>County</strong>) as follows:<br />
1. The duly elected Tax Collector of <strong>Harrison</strong> <strong>County</strong> shall assume the responsibility for<br />
the collection of all City and Gulfport Municipal Separate School District Ad Valorem taxes<br />
within the City, and the Gulfport Municipal Separate School District on real, personal and public<br />
service properties. The Tax Collector will collect <strong>County</strong> and City taxes at the same time and on<br />
the same receipt. Tax receipts and tax statements will show City, <strong>County</strong> and School taxes<br />
separately.<br />
2. This Agreement will not supersede or replace any previous agreements between the<br />
City and <strong>County</strong> relating to the collection of taxes and the terms thereof.<br />
3. The city agrees to allow the <strong>County</strong> Tax Collector to retain a fee of $3 for each<br />
receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of<br />
funds to the City. Fees collected by the <strong>County</strong> Tax Collector will be credited to the <strong>County</strong>'s<br />
General <strong>County</strong> Fund. The Chancery Clerk will retain the cost of redemption of City Taxes.<br />
4. Ad valorem taxes on real and personal property shall be collected as soon as<br />
reasonably practical after October 1 of each year to insure that operating funds are available<br />
prior to the tax delinquency date of February 1 of the subsequent calendar year. Any partial<br />
payment which the Tax Collector accepts will be divided proportionately between the parties.<br />
5. All sums collected shall be delivered to the City on or before the 20 th of the month<br />
following that in which said funds are collected. However, the <strong>County</strong> Tax Collector may make<br />
a cash advance to the City of the 20 th of the collection month, based on his estimate of prior<br />
collections. The Tax Collector will take necessary action to fully secure the investment of any<br />
City funds in his possession.
6. The <strong>County</strong> Tax Collector shall collect all homestead exemption, chargebacks and all<br />
damages and interest authorized by law on City and Gulfport, Municipal Separate School<br />
District taxes which shall be distributed within the same time limitations and in the same manner<br />
as described in the previous section.<br />
7. The <strong>County</strong> Tax Collector will conduct land tax sales for the City at the same time<br />
and place as land tax sales for the <strong>County</strong> are now held, and the City will receive all interest,<br />
damages and other fees from such sales that the City may be entitled to in accordance with law.<br />
The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City<br />
within thirty (30) days after said sale.<br />
8. The <strong>Harrison</strong> <strong>County</strong> Chancery Clerk will be responsible for receiving and receipting<br />
for tax redemption payments, notifying owners of the time for expiration of redemption and<br />
issuing deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per parcel for<br />
the cost of researching land records for notifying owners and lienors of maturity dates. Said<br />
$10.00 will be paid by the City wherein the property is located.<br />
9. The duly elected Tax Assessor of <strong>Harrison</strong> <strong>County</strong> shall provide assessment and<br />
assessment related services to the City of Gulfport on all property within the City of GUlfport and<br />
within the Gulfport School District for additional compensation as may be agreed between the<br />
Tax Assessor and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, said assessment services<br />
including, but not necessarily limited to, the following:<br />
A. The <strong>County</strong> Tax Assessor shall provide to the City the assessment for<br />
taxation purposes of all property within the City and the School District as 0<br />
the annual tax lien data regarding each class of property.<br />
B. The <strong>County</strong> Tax Assessor shall keep records concerning City Tax<br />
Exemptions on industries, both real and personal.<br />
C. The <strong>County</strong> Tax Assessor shall provide assessment figures to the City<br />
for all Non-profit Electric Utilities located within the City or City School<br />
District.<br />
D. The <strong>County</strong> Tax Assessor shall assist Cities with figures and formulas<br />
necessary to calculate mill rates.<br />
E. The <strong>County</strong> Tax Assessor shall take all City homestead applications.<br />
F. The <strong>County</strong> Tax Assessor shall maintain maps on property within the<br />
corporate limits, and the School District and assign tax district numbers to<br />
each parcel for taxation purposes.<br />
G. The <strong>County</strong> Tax Assessor shall provide access to updated tax maps on<br />
an annual basis. Copying costs for maps shall be billed by the Tax<br />
Assessor directly to the City for payment to the <strong>County</strong>. The City shall be<br />
responsible for all computer software and equipment required to be<br />
compatible for discs and tapes furnished by the <strong>County</strong> Tax Assessor's<br />
Office.<br />
-2-
H. The <strong>County</strong> Tax Assessor shall make available to the City facts and<br />
figures concerning annexation values and make all necessary map changes<br />
and assign new taxing districts numbers, and will provide facts and figures to<br />
assist the City in any redistricting plan.<br />
I. The <strong>County</strong> Tax Assessor shall make available to the City all<br />
information helpful to the City in regard to existing and future City Bond<br />
Issues, Tax Increment Financing, and any other types of debt financing.<br />
J. The <strong>County</strong> Tax Assessor shall provide at the earliest available date<br />
estimated property values for the City and School District budget preparation<br />
and planning purposes.<br />
K. The <strong>County</strong> Tax Assessor shall cooperate with the City in making any<br />
information available which will assist the City in all aspects of planning<br />
sUbject to the limitations of the computer capabilities, programs, and<br />
information available to the Tax Assessor.<br />
10. The Chancery Clerk, the <strong>County</strong> Tax Assessor, and the <strong>County</strong> Tax Collector, shall<br />
provide assessment, assessment related services, and tax redemption services to the City on<br />
all property within the City, and within the City School District, for additional compensation as<br />
may be agreed between the Chancery Clerk, the <strong>County</strong> Tax Assessor, the <strong>County</strong> Tax<br />
Collector, and the Board of Supervisors.<br />
11. On or before December 1 of each calendar year, the <strong>County</strong> will furnish the City<br />
with actual values and anticipate tax collection revenues on all real and personal property within<br />
the City and the Gulfport Municipal Separate School District.<br />
12. The <strong>County</strong> Tax Collector will make refunds of all taxes erroneously collected by<br />
his office and will make prompt adjustments to the monthly distribution reports accordingly. The<br />
City agrees to allow the <strong>County</strong> Tax Collector credit for the list of delinquent or insolvent<br />
taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27,<br />
Mississippi Code of 1972.<br />
13. The <strong>County</strong> will furnish the City with a supplemental homestead exemption roll<br />
containing homestead tax loss values on both regular and senior homestead properties for the<br />
City and GUlfport Municipal Separate School District so that homestead reimbursement can be<br />
applied for with the State. The <strong>County</strong> will supply this information on or before December 15 of<br />
each calendar year.<br />
14. Any real and personal property acquired under the auspices of this Agreement<br />
shall be distributed to the party assuming the cost of such acquisition upon termination of this<br />
Agreement.<br />
15. The City or its authorized representative shall have the right to audit the <strong>County</strong><br />
Tax Collector's records at any time as they may relate to this contract in any way.<br />
16. This contract will be in effect for an initial term of two (2) years commencing August<br />
3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by<br />
one of the parties hereto. Such termination shall be in the form of a written notice to the other<br />
party not less than nine (9) months in advance of the date of termination. However, this<br />
-3-
contract must be approved and spread on the minutes by the newly elected Board of<br />
Supervisors in 2012, when the newly elected Board of Supervisors' term begins. Likewise, this<br />
contact must be approved by the newly elected City Council and spread on the City's minutes in<br />
2014, when the newly elected City Council term begins.<br />
17. Amendment to this contract shall take place only by mutual written consent of the<br />
parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions<br />
passed by each governing entity.<br />
18. The <strong>County</strong> agrees to provide the following reports:<br />
A. Real Estate and Personal Property Rolls showing assessed values<br />
of all real estate and personal property inside the City of GUlfport in<br />
order to add property exempted by <strong>Harrison</strong> <strong>County</strong> and not<br />
exempted by the City of GUlfport, and to calculate expected revenue<br />
to be generated for the current year. These may be provided on<br />
computer tape.<br />
B. A copy of the RegUlar Homestead Exemption roll, inside the City of<br />
Gulfport and the Gulfport Municipal Separate School District, and a<br />
copy of the Senior and Disabled Citizen Additional Homestead<br />
Exemption Roll, inside the City and the Gulfport Municipal Separate<br />
School District.<br />
C. A monthly listing of all collections by MAP NUMBER ON REAL<br />
ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and<br />
for all interest collected if applicable.<br />
D. A monthly report of all collections of real estate and personal<br />
property, showing the total assessed value, total regular homestead<br />
value, total senior citizen homestead value, total taxes collected and<br />
total interest collected.<br />
E. A copy of the Tax Sales of all properties inside the City of GUlfport<br />
on real estate Ad Valorem taxes.<br />
F. A Yearly report on both real estate and personal property should be<br />
furnished shortly after September 30 of each fiscal year showing<br />
assessed values, homestead values, (both regular and senior,<br />
SEPARATELY) taxes and interest separately and totals should be<br />
accumulative by map on real estate and by letter of the alphabet on<br />
personal property.<br />
G. A detailed listing of all unsold real estate and unpaid personal<br />
property should be furnished with accumulative totals printed by<br />
map on real estate and letter of the alphabet on personal property.<br />
19. This Agreement shall be in force and in effect from and after its approval by<br />
the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended.<br />
-4-
20. There will be no separate or legal or administrative entity created hereby,<br />
but the purposes of this Agreement shall be that the governing authorities of the<br />
respective governmental entities shall cooperate together within and under the terms of<br />
this Agreement to achieve maximum efficiency for governmental services at minimum<br />
cost to the taxpayers of the City of Gulfport and <strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
21. The City and <strong>County</strong> recognize that the services provided herein to be<br />
rendered and engaged in jointly between the City and <strong>County</strong> require the approval and<br />
cooperation of the <strong>Harrison</strong> <strong>County</strong> Tax Collector, <strong>Harrison</strong> <strong>County</strong> Chancery Clerk and<br />
<strong>Harrison</strong> <strong>County</strong> Tax Assessor, and that they have been fully advised and have<br />
cooperated in the formulation of this Agreement and join herein as signature parties.<br />
THIS AGREEMENT is entered into by the governing authorities of the City<br />
and the <strong>County</strong> as the same appears of record in their respective minutes.<br />
CITY OF GULFPORT, MISSISSIPPI<br />
By:<br />
Mayor<br />
_<br />
HARRISON COUNTY, MISSISSIPPI<br />
By:<br />
President, <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
_<br />
APPROVED:<br />
HARRISON COUNTY TAX COLLECTOR<br />
APPROVED:<br />
HARRISON COUNTY CHANCERY CLERK<br />
APPROVED:<br />
HARRISON COUNTY TAX ASSESSOR<br />
BOARD ATTORNEY<br />
-5-
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
INTERLOCAL AGREEMENT RELATING TO<br />
THE ASSESSMENT AND COLLECTION OF TAXES<br />
BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF LONG BEACH<br />
WHEREAS, the City of Long Beach, Mississippi, under the authority of Chapter 33, Title<br />
21, Mississippi Code of 1972, as amended, and the <strong>County</strong> of <strong>Harrison</strong> under the authority of<br />
Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain<br />
separate offices for the purpose of Ad Valorem tax collection; and<br />
WHEREAS, it is the desire of both these local governmental units, under the authority of<br />
Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best<br />
interest of their taxpayers through consolidation of services and reduction of costs where<br />
possible;<br />
NOW, THEREFORE, IT IS AGREED by and between the City of Long Beach (City), and<br />
the <strong>County</strong> of <strong>Harrison</strong> (<strong>County</strong>) as follows:<br />
1. The duly elected Tax Collector of <strong>Harrison</strong> <strong>County</strong> shall assume the responsibility for<br />
the collection of all City and Long Beach Municipal Separate School District Ad Valorem taxes<br />
within the City, and the Long Beach Municipal Separate School District on real, personal and<br />
pUblic service properties. The Tax Collector will collect <strong>County</strong> and City taxes at the same time<br />
and on the same receipt. Tax receipts and tax statements will show City, <strong>County</strong> and School<br />
taxes separately.<br />
2. This Agreement will not supersede or replace any previous agreements between the<br />
City and <strong>County</strong> relating to the collection of taxes and the terms thereof.<br />
3. The city agrees to allow the <strong>County</strong> Tax Collector to retain a fee of $3 for each<br />
receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of<br />
funds to the City. Fees collected by the <strong>County</strong> Tax Collector will be credited to the <strong>County</strong>'s<br />
General <strong>County</strong> Fund. The Chancery Clerk will retain the cost of redemption of City Taxes.<br />
4. Ad valorem taxes on real and personal property shall be collected as soon as<br />
reasonably practical after October 1 of each year to insure that operating funds are available<br />
prior to the tax delinquency date of February 1 of the subsequent calendar year. Any partial<br />
payment which the Tax Collector accepts will be divided proportionately between the parties.<br />
5. All sums collected shall be delivered to the City on or before the 20 th of the month<br />
following that in which said funds are collected. However, the <strong>County</strong> Tax Collector may make<br />
a cash advance to the City of the 20 th of the collection month, based on his estimate of prior<br />
col/ections. The Tax Collector will take necessary action to fully secure the investment of any<br />
City funds in his possession.
6. The <strong>County</strong> Tax Collector shall collect all homestead exemption, chargebacks and all<br />
damages and interest authorized by law on City and Long Beach, Municipal Separate School<br />
District taxes which shall be distributed within the same time limitations and in the same manner<br />
as described in the previous section.<br />
7. The <strong>County</strong> Tax Collector will conduct land tax sales for the City at the same time<br />
and place as land tax sales for the <strong>County</strong> are now held, and the City will receive all interest,<br />
damages and other fees from such sales that the City may be entitled to in accordance with law.<br />
The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City<br />
within thirty (30) days after said sale.<br />
8. The <strong>Harrison</strong> <strong>County</strong> Chancery Clerk will be responsible for receiving and receipting<br />
for tax redemption payments, notifying owners of the time for expiration of redemption and<br />
issuing tax deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per<br />
parcel for the cost of researching land records for notifying owners and lienors of maturity dates.<br />
Said $10.00 will be paid by the City wherein the property is located.<br />
9. The dUly elected Tax Assessor of <strong>Harrison</strong> <strong>County</strong> shall provide assessment and<br />
assessment related services to the City of Long Beach on all property within the City of Long<br />
Beach and within the Long Beach School District for additional compensation as may be agreed<br />
between the Tax Assessor and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, said assessment<br />
services including, but not necessarily limited to, the following:<br />
A. The <strong>County</strong> Tax Assessor shall provide to the City the assessment for<br />
taxation purposes of all property within the City and the School District as of<br />
the annual tax lien data regarding each class of property.<br />
B. The <strong>County</strong> Tax Assessor shall keep records concerning City Tax<br />
Exemptions on industries, both real and personal.<br />
C. The <strong>County</strong> Tax Assessor shall provide assessment figures to the City<br />
for all Non-profit Electric Utilities located within the City or City School<br />
District.<br />
D. The <strong>County</strong> Tax Assessor shall assist Cities with figures and formulas<br />
necessary to calculate mill rates.<br />
E. The <strong>County</strong> Tax Assessor shall take all City homestead applications.<br />
F. The <strong>County</strong> Tax Assessor shall maintain maps on property within the<br />
corporate limits, and the School District and assign tax district numbers to<br />
each parcel for taxation purposes.<br />
G. The <strong>County</strong> Tax Assessor shall provide access to updated tax maps on<br />
an annual basis. Copying costs for maps shall be billed by the Tax<br />
Assessor directly to the City for payment to the <strong>County</strong>. The City shall be<br />
responsible for all computer software and equipment required to be<br />
compatible for discs and tapes furnished by the <strong>County</strong> Tax Assessor's<br />
Office.<br />
-2-
H. The <strong>County</strong> Tax Assessor shall make available to the City facts and<br />
figures concerning annexation values and make all necessary map changes<br />
and assign new taxing districts numbers, and will provide facts and figures to<br />
assist the City in any redistricting plan.<br />
I. The <strong>County</strong> Tax Assessor shall make available to the City all<br />
information helpful to the City in regard to existing and future City Bond<br />
Issues, Tax Increment Financing, and any other types of debt financing.<br />
J. The <strong>County</strong> Tax Assessor shall provide at the earliest available date<br />
estimated property values for the City and School District bUdget preparation<br />
and planning purposes.<br />
K. The <strong>County</strong> Tax Assessor shall cooperate with the City in making any<br />
information available which will assist the City in all aspects of planning<br />
sUbject to the limitations of the computer capabilities, programs, and<br />
information available to the Tax Assessor.<br />
10. The Chancery Clerk, the <strong>County</strong> Tax Assessor, and the <strong>County</strong> Tax Collector, shall<br />
provide assessment, assessment related services, and tax redemption services to the City on<br />
all property within the City, and within the City School District, for additional compensation as<br />
may be agreed between the Chancery Clerk, the <strong>County</strong> Tax Assessor, the <strong>County</strong> Tax<br />
Collector, and the Board of Supervisors.<br />
11. On or before December 1 of each calendar year, the <strong>County</strong> will furnish the City<br />
with actual values and anticipate tax collection revenues on all real and personal property within<br />
the City and the Long Beach Municipal Separate School District.<br />
12. The <strong>County</strong> Tax Collector will make refunds of all taxes erroneously collected by<br />
his office and will make prompt adjustments to the monthly distribution reports accordingly. The<br />
City agrees to allow the <strong>County</strong> Tax Collector credit for the list of delinquent or insolvent<br />
taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27,<br />
Mississippi Code of 1972.<br />
13. The <strong>County</strong> will furnish the City with a supplemental homestead exemption roll<br />
containing homestead tax loss values on both regular and senior homestead properties for the<br />
City and Long Beach Municipal Separate School District so that homestead reimbursement can<br />
be applied for with the State. The <strong>County</strong> will supply this information on or before December 15<br />
of each calendar year.<br />
14. Any real and personal property acquired under the auspices of this Agreement<br />
shall be distributed to the party assuming the cost of such acqUisition upon termination of this<br />
Agreement.<br />
15. The City or its authorized representative shall have the right to audit the <strong>County</strong><br />
Tax Collector's records at any time as they may relate to this contract in any way.<br />
16. This contract will be in effect for an initial term of two (2) years commencing August<br />
3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by<br />
one of the parties hereto. Such termination shall be in the form of a written notice to the other<br />
party not less than nine (9) months in advance of the date of termination. However, this<br />
-3-
contract must be approved and spread on the minutes by the newly elected Board of<br />
Supervisors in 2012, when the newly elected Board of Supervisors' term begins. Likewise, this<br />
contact must be approved by the newly elected City Council and spread on the City's minutes in<br />
2014, when the newly elected City Council term begins.<br />
17. Amendment to this contract shall take place only by mutual written consent of the<br />
parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions<br />
passed by each governing entity.<br />
18. The <strong>County</strong> agrees to provide the following reports:<br />
A. Real Estate and Personal Property Rolls showing assessed values<br />
of all real estate and personal property inside the City of Long<br />
Beach in order to add property exempted by <strong>Harrison</strong> <strong>County</strong> and<br />
not exempted by the City of Long Beach, and to calculate expected<br />
revenue to be generated for the current year. These may be<br />
provided on computer tape.<br />
B. A copy of the RegUlar Homestead Exemption roll, inside the City of<br />
Long Beach and the Long Beach Municipal Separate School<br />
District, and a copy of the Senior and Disabled Citizen Additional<br />
Homestead Exemption Roll, inside the City and the Long Beach<br />
Municipal Separate School District.<br />
C. A monthly listing of all collections by MAP NUMBER ON REAL<br />
ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and<br />
for all interest collected if applicable.<br />
D. A monthly report of all collections of real estate and personal<br />
property, showing the total assessed value, total regular homestead<br />
value, total senior citizen homestead value, total taxes collected and<br />
total interest collected.<br />
E. A copy of the Tax Sales of all properties inside the City of Long<br />
Beach on real estate Ad Valorem taxes.<br />
F. A Yearly report on both real estate and personal property should be<br />
furnished shortly after September 30 of each fiscal year shoWing<br />
assessed values, homestead values, (both regUlar and senior,<br />
SEPARATELY) taxes and interest separately and totals should be<br />
accumulative by map on real estate and by letter of the alphabet on<br />
personal property.<br />
G. A detailed listing of all unsold real estate and unpaid personal<br />
property should be furnished with accumulative totals printed by<br />
map on real estate and letter of the alphabet on personal property.<br />
19. This Agreement shall be in force and in effect from and after its approval by<br />
the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended.<br />
-4-
20. There will be no separate or legal or administrative entity created hereby,<br />
but the purposes of this Agreement shall be that the governing authorities of the<br />
respective governmental entities shall cooperate together within and under the terms of<br />
tl"lis Agreement to achieve maximum efficiency for governmental services at minimum<br />
cost to the taxpayers of the City of Long Beach and <strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
21. The City and <strong>County</strong> recognize that the services provided herein to be<br />
rendered and engaged in jointly between the City and <strong>County</strong> require the approval and<br />
cooperation of the <strong>Harrison</strong> <strong>County</strong> Tax Collector, <strong>Harrison</strong> <strong>County</strong> Chancery Clerk and<br />
<strong>Harrison</strong> <strong>County</strong> Tax Assessor, and that they have been fully advised and have<br />
cooperated in the formulation of this Agreement and join herein as signature parties.<br />
THIS AGREEMENT is entered into by the governing authorities of the City<br />
and the <strong>County</strong> as the same appears of record in their respective minutes.<br />
CITY OF LONG BEACH, MISSISSIPPI<br />
By:<br />
Mayor<br />
_<br />
HARRISON COUNTY, MISSISSIPPI<br />
By:<br />
--=-__~----<br />
President, <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
APPROVED:<br />
HARRISON COUNTY TAX COLLECTOR<br />
APPROVED:<br />
HARRISON COUNTY CHANCERY CLERK<br />
APPROVED:<br />
HARRISON COUNTY TAX ASSESSOR<br />
BOARD ATTORNEY<br />
-5-
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISON<br />
INTERLOCAL AGREEMENT RELATING TO<br />
THE ASSESSMENT AND COLLECTION OF TAXES<br />
BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF PASS CHRISTIAN<br />
WHEREAS, the City of Pass Christian, Mississippi, under the authority of Chapter 33,<br />
Title 21, Mississippi Code of 1972, as amended, and the <strong>County</strong> of <strong>Harrison</strong> under the authority<br />
of Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain<br />
separate offices for the purpose of Ad Valorem tax collection; and<br />
WHEREAS, it is the desire of both these local governmental units, under the authority of<br />
Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best<br />
interest of their taxpayers through consolidation of services and reduction of costs where<br />
possible;<br />
NOW, THEREFORE, IT IS AGREED by and between the City of Pass Christian (City),<br />
and the <strong>County</strong> of <strong>Harrison</strong> (<strong>County</strong>) as follows:<br />
1. The duly elected Tax Collector of <strong>Harrison</strong> <strong>County</strong> shall assume the responsibility for<br />
the collection of all City and Pass Christian Municipal Separate School District Ad Valorem<br />
taxes within the City, and the Pass Christian Municipal Separate School District on real,<br />
personal and public service properties. The Tax Collector will collect <strong>County</strong> and City taxes at<br />
the same time and on the same receipt. Tax receipts and tax statements will show City, <strong>County</strong><br />
and School taxes separately.<br />
2. This Agreement will not supersede or replace any previous agreements between the<br />
City and <strong>County</strong> relating to the collection of taxes and the terms thereof.<br />
3. The city agrees to allow the <strong>County</strong> Tax Collector to retain a fee of $3 for each<br />
receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of<br />
funds to the City. Fees collected by the <strong>County</strong> Tax Collector will be credited to the <strong>County</strong>'s<br />
General <strong>County</strong> Fund. The Chancery Clerk will retain the cost of redemption of City Taxes.<br />
4. Ad valorem taxes on real and personal property shall be collected as soon as<br />
reasonably practical after October 1 of each year to insure that operating funds are available<br />
prior to the tax delinquency date of February 1 of the subseqlJent calendar year. Any partial<br />
payment which the Tax Collector accepts will be divided proportionately between the parties.<br />
5. All sums collected shall be delivered to the City on or before the 20 th of the month<br />
following that in which said funds are collected. However, the <strong>County</strong> Tax Collector may make<br />
a cash advance to the City of the 20 th of the collection month, based on his estimate of prior<br />
collections. The Tax Collector will take necessary action to fully secure the investment of any<br />
City funds in his possession.
6. The <strong>County</strong> Tax Collector shall collect all homestead exemption, chargebacks and all<br />
damages and interest authorized by law on City and Pass Christian, Municipal Separate School<br />
District taxes which shall be distributed within the same time limitations and in the same manner<br />
as described in the previous section.<br />
7, The <strong>County</strong> Tax Collector will conduct land tax sales for the City at the same time<br />
and place as land tax sales for the <strong>County</strong> are now held, and the City will receive all interest,<br />
damages and other fees from such sales that the City may be entitled to in accordance with law.<br />
The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City<br />
within thirty (30) days after said sale.<br />
8. The <strong>Harrison</strong> <strong>County</strong> Chancery Clerk will be responsible for receiving and receipting<br />
for tax redemption payments, notifying owners of the time for expiration of redemption and<br />
issuing tax deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per<br />
parcel for the cost of researching land records for notifying owners and lienors of maturity dates.<br />
Said $10.00 will be paid by the City wherein the property is located.<br />
9. The duly elected Tax Assessor of <strong>Harrison</strong> <strong>County</strong> shall provide assessment and<br />
assessment related services to the City of Pass Christian on all property within the City of Pass<br />
Christian and within the Pass Christian School District for additional compensation as may be<br />
agreed between the Tax Assessor and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, said<br />
assessment services including, but not necessarily limited to, the following:<br />
A. The <strong>County</strong> Tax Assessor shall provide to the City the assessment for<br />
taxation purposes of all property within the City and the School District as of<br />
the annual tax lien data regarding each class of property.<br />
B. The <strong>County</strong> Tax Assessor shall keep records concerning City Tax<br />
Exemptions on industries, both real and personal.<br />
C. The <strong>County</strong> Tax Assessor shall provide assessment figures to the City<br />
for all Non-profit Electric Utilities located wit~lin the City or City School<br />
District.<br />
D. The <strong>County</strong> Tax Assessor shall assist Cities with figures and formulas<br />
necessary to calculate mill rates.<br />
E. The <strong>County</strong> Tax Assessor shall take all City homestead applications.<br />
F. The <strong>County</strong> Tax Assessor shall maintain maps on property within the<br />
corporate limits, and the School District and assign tax district numbers to<br />
each parcel for taxation purposes.<br />
G. The <strong>County</strong> Tax Assessor shall provide access to updated tax maps on<br />
an annual basis. Copying costs for maps shall be billed by the Tax<br />
Assessor directly to the City for payment to the <strong>County</strong>. The City shall be<br />
responsible for all computer software and equipment required to be<br />
compatible for discs and tapes furnished by the <strong>County</strong> Tax Assessor's<br />
Office.<br />
-2-
H. The <strong>County</strong> Tax Assessor shall make available to the City facts and<br />
figures concerning annexation values and make all necessary map changes<br />
and assign new taxing districts numbers, and will provide facts and figures to<br />
assist the City in any redistricting plan.<br />
I. The <strong>County</strong> Tax Assessor shall make available to the City all<br />
information helpful to the City in regard to existing and future City Bond<br />
Issues, Tax Increment Financing, and any other types of debt financing.<br />
J. The <strong>County</strong> Tax Assessor shall provide at the earliest available date<br />
estimated property values for the City and School District budget preparation<br />
and planning purposes.<br />
K. The <strong>County</strong> Tax Assessor shall cooperate with the City in making any<br />
information available which will assist the City in all aspects of planning<br />
subject to the limitations of the computer capabilities, programs, and<br />
information available to the Tax Assessor.<br />
10. The Chancery Clerk, the <strong>County</strong> Tax Assessor, and the <strong>County</strong> Tax Collector, shall<br />
provide assessment, assessment related services, and tax redemption services to the City on<br />
all property within the City, and within the City School District, for additional compensation as<br />
may be agreed between the Chancery Clerk, the <strong>County</strong> Tax Assessor, the <strong>County</strong> Tax<br />
Collector, and the Board of Supervisors.<br />
11. On or before December 1 of each calendar year, the <strong>County</strong> will furnish the City<br />
with actual values and anticipate tax collection revenues on all real and personal property within<br />
the City and the Pass Christian Municipal Separate School District.<br />
12. The <strong>County</strong> Tax Collector will make refunds of all taxes erroneously collected by<br />
his office and will make prompt adjustments to the monthly distribution reports accordingly. The<br />
City agrees to allow the <strong>County</strong> Tax Collector credit for the list of delinquent or insolvent<br />
taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27,<br />
Mississippi Code of 1972.<br />
13. The <strong>County</strong> will furnish the City with a supplemental homestead exemption roll<br />
containing homestead tax loss values on both regular and senior homestead properties for the<br />
City and Pass Christian Municipal Separate School District so that homestead reimbursement<br />
can be applied for with the State. The <strong>County</strong> will supply this information on or before<br />
December 15 of each calendar year.<br />
14. Any real and personal property acquired under the auspices of this Agreement<br />
shall be distributed to the party assuming the cost of such acquisition upon termination of this<br />
Agreement.<br />
15. The City or its authorized representative shall have the right to audit the <strong>County</strong><br />
Tax Collector's records at any time as they may relate to this contract in any way.<br />
16. This contract will be in effect for an initial term of two (2) years commencing August<br />
3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by<br />
one of the parties hereto. Such termination shall be in the form of a written notice to the other<br />
party not less than nine (9) months in advance of the date of termination. However, this<br />
-3-
contract must be approved and spread on the minutes by the newly elected Board of<br />
Supervisors in 2012, when the newly elected Board of Supervisors' term begins. Likewise, this<br />
contact must be approved by the newly elected City Council and spread on the City's minutes in<br />
2014, when the newly elected City Council term begins.<br />
17. Amendment to this contract shall take place only by mutual written consent of the<br />
parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions<br />
passed by each governing entity.<br />
18. The <strong>County</strong> agrees to provide the following reports:<br />
A. Real Estate and Personal Property Rolls showing assessed values<br />
of all real estate and personal property inside the City of Pass<br />
Christian in order to add property exempted by <strong>Harrison</strong> <strong>County</strong> and<br />
not exempted by the City of Pass Christian, and to calculate<br />
expected revenue to be generated for the current year. These may<br />
be provided on computer tape.<br />
B. A copy of the Regular Homestead Exemption roll, inside the City of<br />
Pass Christian and the Pass Christian Municipal Separate School<br />
District, and a copy of the Senior and Disabled Citizen Additional<br />
Homestead Exemption Roll, inside the City and the Pass Christian<br />
Municipal Separate School District.<br />
C. A monthly listing of all collections by MAP NUMBER ON REAL<br />
ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and<br />
for all interest collected if applicable.<br />
D. A monthly report of all collections of real estate and personal<br />
property, showing the total assessed value, total regular homestead<br />
value, total senior citizen homestead value, total taxes collected and<br />
total interest collected.<br />
E. A copy of the Tax Sales of all properties inside the City of Pass<br />
Christian on real estate Ad Valorem taxes.<br />
F. A Yearly report on both real estate and personal property should be<br />
furnished shortly after September 30 of each fiscal year showing<br />
assessed values, homestead values, (both regular and senior,<br />
SEPARATELY) taxes and interest separately and totals should be<br />
accumulative by map on real estate and by letter of the alphabet on<br />
personal property.<br />
G. A detailed listing of all unsold real estate and unpaid personal<br />
property should be furnished with accumulative totals printed by<br />
map on real estate and letter of the alphabet on personal property.<br />
19. This Agreement shall be in force and in effect from and after its approval by<br />
the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended.<br />
-4-
20. There will be no separate or legal or administrative entity created hereby,<br />
but the purposes of this Agreement shall be that the governing authorities of the<br />
respective governmental entities shall cooperate together within and under the terms of<br />
this Agreement to achieve maximum efficiency for governmental services at minimum<br />
cost to the taxpayers of the City of Pass Christian and <strong>Harrison</strong> <strong>County</strong>, Mississippi.<br />
21. The City and <strong>County</strong> recognize that the services provided herein to be<br />
rendered and engaged in jointly between the City and <strong>County</strong> require the approval and<br />
cooperation of the <strong>Harrison</strong> <strong>County</strong> Tax Collector, <strong>Harrison</strong> <strong>County</strong> Chancery Clerk and<br />
<strong>Harrison</strong> <strong>County</strong> Tax Assessor, and that they have been fully advised and have<br />
cooperated in the formulation of this Agreement and join herein as signature parties.<br />
THIS AGREEMENT is entered into by the governing authorities of the City<br />
and the <strong>County</strong> as the same appears of record in their respective minutes.<br />
CITY OF PASS CHRISTIAN, MISSISSIPPI<br />
By:<br />
Mayor<br />
_<br />
HARRISON COUNTY, MISSISSIPPI<br />
By: ----:--::------<br />
President, <strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
APPROVED:<br />
HARRISON COUNTY TAX COLLECTOR<br />
APPROVED:<br />
HARRISON COUNTY CHANCERY CLERK<br />
APPROVED:<br />
HARRISON COUNTY TAX ASSESSOR<br />
BOARD ATTORNEY<br />
-5-
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 89<br />
ORDER APPROVING, AND AUTHORIZING THE BOARD<br />
PRESIDENT TO EXECUTE, PROJECT REQUISITION<br />
NUMBERS 51 AND 52 AUTHORIZING HANCOCK BANK<br />
TO MAKE PAYMENTS, AS LISTED, FROM THE $68M<br />
COLISEUM/CONVENTION CENTER EXPANSION<br />
PROJECT FUND<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE AND HEREBY AUTHORIZES the<br />
Board President to execute Project Requisition Numbers 51 and 52 authorizing Hancock Bank to<br />
make payments, as listed, from the $68M Coliseum/Convention Center Expansion Project Fund.<br />
The documents supporting this Order follow as Exhibit A.<br />
1) $1,330,241.68 to W. G. Yates & Sons, Payment Application # 20, Convention<br />
Center, Ph II Expansion. (51)<br />
2) $45,831.21 to Graybar, Communication Material for C. C. Expansion. (51)<br />
3) $26,346.36 to American Systems Technology, Inv. 1701, communication/wireless<br />
network Installation labor. (51)<br />
4) $1,700.00 to Mainstage Theatrical, Lighting and Control Package. (51)<br />
5) $27,890.73 to Eley Guild Hardy, Inv. 05-006-17, Convention Center Expansion<br />
Architectural Services. (51)<br />
6) $106,385.13 to Vision Landscape, Convention Center expansion and Grounds. (51)<br />
7) $1,013.36 to William Caruso & Associates, design work for Convention Center<br />
Satellite kitchen. (51)<br />
8) $29,905.33 to ATGIX, Surveillance camera system for C. C. Expansion (51)<br />
9) $417,347.00 to Hufcor, Wall Partitions for C. C. Expansion. (51)
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
-----------'---------------------"-.:.:..:...=-= .._.:-=.,,=---_...~-----_.~-"'-.-.'~- .....<br />
tll:.V VU VJ IIIV 11' IV nil<br />
•<br />
I'ROJECT FOND RRQlJISUrON<br />
$68,000,000<br />
MISSISSIPPI D'EygLOPMENT HANK<br />
SPECIAl, OBLIGATION BONDS, SRlUES 2005<br />
(MSBOND l)ROGRAM - I1AIUUSON COUNTY, M.ISSISSIPPI COLISIWM/CONVI':NTlON<br />
CENTKR EXPANSION ANn RI~li'(JNDING PROJECT)<br />
(the "B
uc.v--vu l);J IIIU I I ' I U nil I 'In ltV,<br />
•<br />
The undcrsigned hereby ccrtincs that such obligllliollS have been properly incurred, are proper<br />
chnrgcs against th~ Project Fund, and have not been the basis of any previous withdrawal; thal no "event<br />
of defaull" in tilt; Indenture or the Bond Resolution of Ihe <strong>County</strong>, adoptcd Novt;mbcr 22, ;20Q4 and<br />
sLlpplemented January 24, 2005 (or as may be further amended Or suppte.:·rnented) (the "Bond<br />
Resolution"), that tho <strong>County</strong> has no notice of any mcchanic\ materialmen's or other liens or rights to<br />
liens or olllt:r Obligations (other than those being contesled il1 good faith) which should he satisfieu or<br />
discharged before payment of stich obligations urc made; and that stich payments do not include any<br />
amount which is then entitled to be retained under any holdbacks or n:1idnoges provided for in ~tny<br />
ngfcement.<br />
In addition, the ~mdcrsigncd certifte!) that COlll1ty has complied with all terms and condiliollS set<br />
forth in the Indenture llnd the Bond Resolution and, insofar as the oblig,utiol1s for which the foregoing<br />
payments arc requested were inClll'red for work, malerial or supplicl; in eonnectiOI) with Ihc acquisition,<br />
construction, equipping and/or installation of the Construction Project, sHch work. W
•<br />
REQUISITION NUMBER: 51 DATE: 712112009<br />
Amount of<br />
Item # Name and Address of Payee Payment Purpose of Payment E#<br />
1. W.G. Yates & Sons Construction $1,330,241.68 Convention Center Phase II Expansion E1<br />
1 Gully Avenue Pay Application No. 20<br />
Philadelphia, MS 39350<br />
2. Graybar $45.831.21 Communication Material for C.C. E1<br />
PO Box 403052<br />
Expansion<br />
Atlanta, GA 30384-3052<br />
3. American Systems Technology $26,346.36 CommunicationlWireless Network E1<br />
11 James Blvd. Suite 205 Installation Labor<br />
St. Rose LA 70087 Invoice # 1701<br />
4 Mainstage Theatrical $1,700.00 Lighting and Control Package E1<br />
8761 A Ely Road C.C. Expansion<br />
Pensacola, FL 32514 #101524<br />
•<br />
6<br />
5 Eley Guild Hardy $27,890.73 Convention Center Expansion E1<br />
1091 Tommy Munro Drive Architectural Services<br />
Biloxi, MS 39532 Inv. # 05-006-17<br />
Vision Landscape $106,385.13 ' Landscaping for Convention Center E1<br />
P.O. Box 101324<br />
Expansion and Grounds<br />
Irondale, AL 35210 #17315<br />
7 William Caruso & Associates $1,013.36 Design work for Convention Center E1<br />
9200 E. Mineral Avenue Satellite Kitchen<br />
Suite 320<br />
Englewood, CA 80112<br />
8 ATGIX $29,905.33 ; Surveillance Camera System for E1<br />
P.O. Box 2685<br />
C.C. Expansion<br />
Madison, MS 39130 #441<br />
9 Hufcor $417,347.00 .; Wall Partitions for C.C. Expansion E1<br />
P.O. Box 591<br />
Janesville, WI 53547<br />
TOTAL $1,986,660.80 E1 $1,986,660.80<br />
E2<br />
E3<br />
Note: E1=ExpansionlConv Ctr; E2=Coliseum; E3"'Land<br />
TOTAL 1,986,660.80<br />
•
-<br />
"HUFCOR<br />
ORIGINAL INVOICE I Invoice Page ]<br />
185420 1<br />
Remit to: POBOX 591 I Date: I<br />
JANESVillE, WI 53547 6/19{2009<br />
(608) 756-1241<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 7/19/2009<br />
2350 BEACH BOULEVARD We hereby certify that the goods covered by Ihis<br />
BILOXI, MS 39531<br />
Invoice were manufactured or produced by us in<br />
SHIP TO:<br />
conformity with the provisions of the Fair labor<br />
Standards Act of 1938 as amended.<br />
FORM F-1687<br />
MS COAST COLISEUM<br />
2350 BEACtlBOUlEVARD<br />
BILOXI, MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPD BOl-19888B 636706 40 I FY09366<br />
Item Number Description U/M Quantity Price Amount<br />
PROJECT# 636700<br />
PROJECT: MS COAST COLISEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: 641<br />
EfU: 08<br />
SHIPPING COMMENTS:<br />
W/636707-PKT<br />
636706-2 41SUQ-30-59.PVR2.NAR SL4 EA 0.300<br />
LEVERCL LEVER CLOSURE EA 8.000<br />
MArl NET $43,756.24<br />
FREIGHT<br />
BALANCE DUE $43,756.24<br />
• •
ORIGINAL INVoicE<br />
__HUFCOR<br />
I Invoice Page )<br />
185421 1<br />
Remit to: POBOX 591 I Date: J<br />
JANESVilLE, WI 53547 6/19{2009<br />
(608) 756-1241<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/19{2009<br />
2350 BEACU BOULEVARD We hereby certiry that the goods covered by lI,is<br />
BILOXI, MS 3953'1<br />
invoice were manufactured or prOduced by us in<br />
conformity with the provisions of the Fair Labor<br />
Standards Acl of j9J8 as amended.<br />
SHIP TO:<br />
FORM F-16B7<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI, MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPO BOL - 198888 636707 40 I FY09366<br />
Item Number Description UfM Quantitv Price Amount<br />
PROJECT# 636700<br />
PROJECT: MS COAST COLISEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: PUK1, P6K3<br />
E/U: 08<br />
SHIPPING COMMENTS:<br />
W/636706-0P<br />
636707-1 M P6K1-30-2.MOD. NAR EA 1.000<br />
PKT-1, PKT-3<br />
MArL NET $4,087.34<br />
FREIGHT<br />
BALANCE DUE $4,087.34<br />
• •
__HUFCOR<br />
~~ ~<br />
ORIGINAL INVOICE I Invoice PClg8 I<br />
185168 1<br />
Remit to: POBOX 591 \ Date: I<br />
JANESVILLE, WI 53547 6/9/2009<br />
(608) 756-1241<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 719/2009<br />
2350 BEACH BOULEVARD We hereby cerlify lt1allhe goods covered by this<br />
BILOXI, MS 3953'1<br />
invoice were manuractured or produced by us in<br />
confonnity will, the provisions or Ihe Fail Labor<br />
SHIP TO:<br />
--<br />
Standards Act of 1g3/l as amended.<br />
FORM F·16117<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI. MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA OROERNO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPO SOL -198775 636706 40 1 FY09366<br />
Item Number Description U/M Quantity Price Amount<br />
PROJECT# 636700<br />
PROJECT: MS COAST COUSEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: 641<br />
E/U: on<br />
SHIPPING COMMENTS:<br />
WIlB0707-PI
CONPANY: 1 HOFCOR JANESVL<br />
CUST NAME; MISSISSIPPI eOA<br />
AGED RECEIVABLES REPORT<br />
RANGE<br />
CUSTOMERS WITH BALANCES<br />
DATE 6/22/09 TIME g.20.24<br />
AS OF CURRENT STA'I'EtolENT<br />
MINIMUM BALANCE:<br />
NUMBER -AGING--- TRN DATE AMOUNT CURRENT OVER 30 OVER 60 OVER YO<br />
4000000 MISSISSIPPI COAST COLISEU SALESREP 40 PHONE<br />
U 184744 1 5/22/09<br />
U 886698 ] 5/18/09<br />
U 185131 0 6/08/09<br />
U 185132<br />
° 6/08/09<br />
"(1 18513] 0 6/08/09<br />
U 185134 0 6/08/09<br />
U 185168 0 6/09/09<br />
5/22/09 215024.20 215024.20 ,~~. ~_.~<br />
5/18/09 3970.79- 3970.79- VV~~<br />
6/08/09 67822.16 67822.16<br />
6/08/09 7351.29 7351.29<br />
6/08/09 14465.51 14465.51<br />
6/08/09 2450.43 2450.43<br />
6/09/09 66363.62 66363.62<br />
TOTAr, AMOUNT DUE -~ a6~;D--~ ~ ~ ~ ~ ~ ~ ~: ~ ------21i ~ ;;;53~ ~i ------------- ~ ~ ~- --- ,<br />
UNAPPLIED PMTS- 3,970.79- UNAPPLIED ADcfS-<br />
*** EXCEEDS CREDIT LIMIT BY 269,506 CREDIT LIMIT: 100,000<br />
.00<br />
PAGE 1 AMR802<br />
INVOICE SUMMARY<br />
,00<br />
'j '7 3 • 4"7"1 . 21<br />
OVER<br />
l~n<br />
.00<br />
• •
ORIGINAL INVOICE I Invoice Page I<br />
_,HUFCOR 185131 1<br />
Remit to: POBOX 591 I Date: J<br />
JANESVILLE, WI 53547 618/2009<br />
(608) 756-1241<br />
I<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 7/8/2009<br />
2350 BEACH BOULEVARD We hereby certify Ihat the goods covered by this<br />
BILOXI. MS 39531<br />
invoice were manufaclured or produced by us in<br />
SHIP TO:<br />
conformity with the provisions of the F"ir Labor<br />
Standards Acl ot 1938 as amended.<br />
FORM F-1687<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI, MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPD SOL - 198761 636706 40 I FY09366<br />
Item Number Description U/M Quanlily Price Amount<br />
PROJECT# 636700<br />
PROJECT: MS COAST COLISEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: 641<br />
E/U: 011<br />
SHIPPfNG COMMENTS:<br />
W/636707-PKT.<br />
636706-1 41 SUO-3D-59. PVR2. NAR. SL4 EA 0.215<br />
P-1<br />
636706-2 41SUQ-30-S9. PVR2. NAR. SL 4 EA 0.250<br />
P-3<br />
MAT'l NET $67,822.16<br />
FREIGHT<br />
BALANCE DUE $67,822.16<br />
• •
ORIGINAL INVOICE I Invoice Page ]<br />
,_HUFCOR 185132 1<br />
Remit to: POBOX 591<br />
,<br />
Date: I<br />
JANESVILLE, WI 53547 6/812009<br />
(608) 756-1241<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 71812009<br />
2350 BEACH BOULEVARD We hereby certify th~t the goods covered by this<br />
BILOXI, MS 39531<br />
invoice were manufactured or produced by us in<br />
SHIP TO:<br />
conformity with the provisions of the Fair Labor<br />
Standards Act of 1938 as amended.<br />
FORM F-1687<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI, MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
ORIGINAL INVOICE I Invoice Page I<br />
_,HUFCOR 185133 1<br />
Remit to: POBOX 591 I Dale: I<br />
JANESVILLE. WI 53547 6/8/2009<br />
(608) 756-1241<br />
SOLO TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/8/2009<br />
2350 BEACH BOULEVARD We hereby certify that the goods covt?red hy tl1is<br />
BILOXI, MS 39531 invoice were manufaclured or produced by lt~ in<br />
SHIP TO:<br />
conformity with the provisions of the Fair labor<br />
Slandalds Act of 19311 as amended.<br />
FORM F-1687<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI. MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST NO. SHIP VIA ORDER NO. SLS. NO.1 RErERENCE NUMBER<br />
4000000 VAN, PPD BOL - 198761 636708 40 I FY09366<br />
Item Number Description U/M Quantity Price Amount<br />
PROJECT# 636700<br />
PROJECT MS COAST COLISEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: 641<br />
E/U: 08<br />
SHIPPING COMMENTS:<br />
W/636709-PKT.<br />
636708-1 41 SUQ-13-11 EA 1.000<br />
P-9<br />
21995 SEAL BULLNOSE 60 DUROMETER 120" EA 4.000<br />
51646 DRL SCR TEJ< '10X1 PH PANHD BlK EA 2.000<br />
66173 MECH. OPERATING HANDLE EA 1.000<br />
LEVERCL lEVER CLOSURE EA 1.000<br />
MAT'L NET $14,465.51<br />
FREIGHT<br />
BALANCE DUE $14,465.51<br />
• •
..<br />
ORIGINAL INVOICE I Invoice Page l<br />
_,HUFCOR 185134 1<br />
Remit to: POBOX 591 I Date: I<br />
JANESVILLE, WI 53547 61B/2009<br />
(608) 756-1241<br />
SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/812009<br />
2350 BEACH BOULEVARD We hereby cerlify tl1~llhe goods coveled by Illis<br />
BILOXI. MS 39531<br />
invoice were manllr~cfured or produced by us in<br />
conformily willl Ihe provisions of tile Fair L~bor<br />
SHIP TO:<br />
Standards Act or 19:18 as alllend!'d.<br />
FORM F-IG87<br />
MS COAST COLISEUM<br />
2350 BEACH BOULEVARD<br />
BILOXI, MS 39535<br />
USA I Terms Currency<br />
NET 30 DAYS<br />
CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPO SOL - 198761 636709 40 FY09366<br />
Item Number Description UfM Quantity Price Amount<br />
PROJECT# 636700<br />
PROJECT MS COAST COLISEUM EXP<br />
TNC: USER INITIALS<br />
SERIES: PGK1, P6K3<br />
EIU: 08<br />
SHIPPING COMMENTS:<br />
Wf63670B-OP<br />
I<br />
---<br />
636709-1 pm
'"YHUfCOR<br />
---- ----'--"<br />
ORIGINAL INVoicE I Invoice Page~<br />
184744- 1<br />
Remit to: POBOX 59i I Dale: I<br />
JANESVILLE, WI 53547 5/2212009<br />
(608) 756-124"<br />
!.<br />
SOLD TO: MISSISSiPpi COAST ColiSeUM caNiM. bUeoN 6121 {2009<br />
SHIP TO:<br />
2350 BEAcH BOULEVARD We hereby cerllfy thai the goods covered by IIlls<br />
BILOXI, ivls 39531<br />
Invoice were manuraclured or produced by us In<br />
confonnily wllh ihe provisions oi (he Fair Laber<br />
Standards Act 01 1938 as amended.<br />
FORM F·1687<br />
Wis COAST COLISEUM<br />
2350 BEACH BouLeVARD<br />
BILOXI, ivIs 39535<br />
USA ! Terms Currency<br />
NET 30 bAYS<br />
GUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER<br />
4000000 VAN, PPO SOL - Hi8775 636706 40 I FY09366<br />
Ilem Number Description UlM Quanlily Price Amount<br />
PROJECTit 636700<br />
PROJECT: MS COAST COLISEUM EXp<br />
TNC: USER INITIALS<br />
SERIES: 641<br />
E/U: 08<br />
SHIPPING COMMENTS:<br />
W/636707-PI
ATGIK ACCESS TECHNOLOGY GR(YCP, INC.<br />
•<br />
dba aTgix<br />
Post Office Box 2685<br />
Madison, MS 39130<br />
Invoice<br />
Date Invoice #<br />
6/15/2009 441<br />
Bill To<br />
Ship To<br />
MS Coast Coliseum & Convention Center<br />
P.O. Box 4676<br />
Biloxi, MS 39535<br />
P.O. Number Terms Rep Ship Via F.O.B. Project<br />
FY09-546 Due on receipt .IR 5/14/2009<br />
Quantity Item Code Description Price Each Amount<br />
1 Sales Camera S... IP Surveillance Camera System per bid (BID #MCC 29,905.33333 29,905.33<br />
1207-924):<br />
1/3rd Billing of $89,716.00 Bill 3 of 3<br />
•<br />
Total $29,905.33<br />
•<br />
Phone # Fax # E-mail Web Site<br />
601 488-0341 888-611-7870 john@atgix.com www.atgix.com
•<br />
r4lnstase Theatrical Sur1pIy, IIf,c.<br />
d61 A Ely Road<br />
.Pensacola, FL 32514 I N V 0 ICE<br />
11 Ph,85Q.434·2080 Fax, 85O-434-flO4lj<br />
/ ..... Remit To: 129 W. Pittsburgh Ave.<br />
....... MIlw8ukee, VVl53204<br />
Customer No. 574856<br />
Mississippi Coliseum & Conv Ct<br />
2350 Beach Boulevard<br />
P.O. Box 4676<br />
Biloxi ,MS 39531<br />
USA<br />
ATTN: Ron Luetuen<br />
NO. 101524<br />
PAGE<br />
1 MS<br />
WHC CD"; PNS<br />
04/13/2009<br />
Ship To No. 10<br />
MS Coliseum & Convention Ctr.<br />
2350 Beach Boulevard<br />
Biloxi,MS 39531<br />
USA<br />
ATTN: Ron Luetuen<br />
ORDERED ORDER P.O. NO. SHIP VIA F.O.B. SHIPPED TERMS<br />
04/13/09 C02623 VERBAL PER TRIPP<br />
--------------------------------------------------------------------------------<br />
ORDERED<br />
B/O SHIPPED UM PART NUMBER<br />
a<br />
-~------~-~-------~-~----------~------~~----~------~-----~----------------------<br />
UPS<br />
ORIGIN<br />
PRICE/UNIT<br />
1 EA SPECIAL 1700.000 EA<br />
FACEPLATES MS COAST COL & CON CETNER<br />
04/13/09 NET 30<br />
EXTENSION<br />
1,700.00<br />
I i<br />
I<br />
i<br />
I I<br />
I<br />
•<br />
BILLING FOR FACEPLATES.<br />
SUB-TOTAL:<br />
PLEASE PAY:<br />
1,700.00<br />
1,700.00<br />
1<br />
IIII<br />
I I<br />
****************************<br />
INV SE~T FROM PNS<br />
****************************<br />
..' .~<br />
•
•INVOICE NO. D75109.03<br />
June 27, 2009<br />
Mr. Bill Holmes<br />
Executive Director<br />
Mississippi Coast Coliseum and Convention Center<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
RE: Design of Mobile Foodservice Area - Mississippi Coast Colisuem - Biloxi, Mississippi<br />
D41909.604<br />
The following description ofservice, as per our approved proposal have been completed as foUows:<br />
PROJECT INVOICED<br />
FEE TO DATE<br />
DESCRIPTION OF SERVICES (including this period)<br />
PAID<br />
TO DATE<br />
TOTAL<br />
DUE<br />
Design work<br />
.ascontracted<br />
$1,500.00 $1,000.00 $0.00 $0.00<br />
Expenses<br />
0.00 0.00<br />
TOTAL:<br />
TOTAL DUE TIllS MONTH:<br />
$1,000.00<br />
PAST DUE: (lnv. No. D56109.01 4/2709)<br />
(Inv. No. D65909.02 5/27/09<br />
0.00<br />
$0.00<br />
$0.00<br />
500.00<br />
513.36<br />
TOTAL DUE: $],013.36<br />
EXPENSE BREAKDOWN<br />
TRAVEL<br />
PRINTING:<br />
Airfare:<br />
Blueprints:<br />
Automobile:<br />
Mylar Sepia:<br />
Lodging:<br />
Bond:<br />
Food:<br />
Film:<br />
Gas:<br />
Film Developing:<br />
Parking:<br />
ToUs:<br />
FACSIMILE:<br />
COPIES:<br />
LD. PHONE:<br />
COURIER:<br />
POSTAGE:<br />
OTHER:<br />
•<br />
TOTAL EXPENSES THIS MONTH:
(:11 merican<br />
~- rf)ystems<br />
• 'TechnOlOgy, Inc.<br />
Invoice<br />
Date Invoice #<br />
7il0/2009 1701<br />
Bill To<br />
MCC&CC<br />
Gregg Blaize<br />
2350 Beach Blvd<br />
Biloxi, MS 39531<br />
.'<br />
•<br />
P.O No<br />
Terms<br />
Description Qty Rate Amount<br />
Expansion Fiber Optic Materials 1,583.18 1,58318<br />
•<br />
11<br />
IDPSElnstallii!ion 400 prCat 3 Cable 900.00 90000<br />
IDFSE Installation 12 Strand Fiber Optic Cable 22500 22500<br />
IDFSM Installation 400 pI' Cat 3 Cablc 2,700.00 2,.7UO.00<br />
IDFSM Installation 12 Strand Fiber Optic Cable 675.00 67500<br />
lDFSW Installation 400 pI' Cat 3 Cable 3.60000 3.60000<br />
IDFSW Installation 12 Strand Fiber Optic Cable 90000 90000<br />
IDFNE Installation 12 Strand Fibcr Optic Cable 675.00 67500<br />
IDFNE Installation 400 pI' Cat 3 Cable 2.700.00 2.700(JO<br />
IDFi\Jrvl Installation 400 pI' Cat 3 Cablc 4.20000 4.200.00<br />
IDFi\JM Installation 12 Strand Fiber Optic Cable 1.050.00 1,05000<br />
IDFi\JW Installation 400 pI' Cat 3 Cablc 5.400.00 5.40000<br />
IDFNW Installation 12 Strand Fiber Optic Cablc USO.OO 1.,S(Jlll)<br />
Fiber Optics Connectors and Materials 38~U8 38R 18<br />
Sales Tax (0.0%)<br />
Total<br />
SOO()<br />
S26.J463h<br />
James Boulevard, Suite 205 . St. Rose, LA 70087 • (504) 466·4444 • Fax (504) 469-1979 • (888) 858·7905<br />
Voice . Data . Internet • Long Distance Communications
MISSISSIPPI COAST COLISEUM AND CONVENTION CENTER<br />
COMMUNICATIONS SYSTEM<br />
CONVENTION CENTER EXPANSION<br />
CABLE PLANT<br />
MDF<br />
#OF<br />
FEEDS<br />
TOTAL<br />
MATERIAL<br />
INSTALLATION<br />
TERMINATION<br />
TOTAL<br />
LOCATION<br />
CABLE TYPE<br />
AVE DIST<br />
DISTANCE<br />
COST<br />
TOTAL<br />
LABOR<br />
LABOR<br />
LABOR<br />
IDFSE 200 Pair Cal 3 2 150 300 $4,00 $1,200.00 590000 $780,00 $1,680,00<br />
12 stand MM f 1 150 150 $1,60 $240.00 $22500 $780,00 $1,005.00<br />
IDFSM 200 Pair Cat 3 2 450 900 $4.00 $3,600.00 $2,700.00 $780.00 53,480.00<br />
12 Pair MM Fit 1 450 450 $1.60 $720.00 $675.00 $780.00 $1,455.00<br />
IDFSW 200 Pair Cat 3 2 600 1200 $400 $4,800.00 $3,600.00 $780.00 $4,380.00<br />
12 Slrand MM 1 600 600 $1,60 5960.00 $900,00 $780,00 $1.680,00<br />
IDFNE 200 Pair Cat 3 2 450 900 $4.00 $3,600.00 52,70000 $780.00 53,480,00<br />
12 Strand MM 1 450 450 $1.60 $72000 $675.00 $780.00 $1,45500<br />
IDFNM 200 Pair Cat 3 2 700 1400 $4.00 $5,600.00 S4,200,00 $780,00 $4,98000<br />
12 Slrand MM 1 700 700 $1.60 $1,120.00 $1,05000 $780,00 S1,830,00<br />
IDFNW 200 Pair Cat 3 2 900 1800 $4,00 $7,200,00 55.400.00 $780.00 $6,1 BOOO<br />
12 Strand MM 1 900 900 $1.60 $1,440.00 S1.35000 S78000 $2.130,00<br />
• •
•<br />
/ ...., ,,\<br />
0"\4\<br />
\} "11><br />
VISION LANDSCAPES, INC.<br />
po, BOX 101324<br />
IRONDALE AL 35210<br />
205-776-8841<br />
Invoice<br />
Invoice#: 17315<br />
Date: 06/29/2009<br />
Client No. 480 Job No: 2426<br />
Billed To:<br />
Mississippi Coast Coliseum Com<br />
2350 Beach Boulevard<br />
biloxi MS 39531<br />
Project:<br />
MS Coast Colliseum<br />
2350 Beach Boulevard<br />
Biloxi MS 39531<br />
Due Date: 07/29/2009<br />
Terms: 30DY<br />
Order#<br />
Description<br />
PAY APPLICATION 1<br />
Amount<br />
106.385.13<br />
•<br />
•<br />
A<br />
selVice charge of 18,00 % per annum will be charged on all amounts<br />
overdue on regular statement dates.<br />
Thank you for your prompt payment!<br />
,---------------~<br />
Non-Taxable Amount:<br />
Taxable Amount:<br />
Sales Tax:<br />
106,385.13<br />
0,00<br />
0,00<br />
;<br />
Amount Due 106,385.13
\'5};J ~?\lAIA Document G702 - 1992<br />
Applicatioll alld Certificatefor Paymel1t<br />
'ro OWNER: PROJECT: APPLICATION NO: Distribution To:<br />
ll,c Mississippi Coast Coliscum COlllmission<br />
1350 Beach Boulevard<br />
Biloxi. MS 39531<br />
FIWM CONTRACTOR:<br />
Vision Landscapes Inc.<br />
1459 RulTncr Court<br />
Mississippi Coast Coliscum and Convention Center<br />
1350 Beach Boulevard<br />
Biloxi, MS 39531<br />
VIA ARCHITECT:<br />
Greg Cantrell. Inc.<br />
83& Vieux Marcile<br />
PERIOD TO:<br />
CONTRACT ).'OR:<br />
CONTRACT DATE:<br />
Irondale. AL 35110 Biloxi, MS 39530 PRO.IEel' NOS: 1416<br />
CONTRACTOR'S APPLICATION FOR PAVMENT<br />
Application is madc Jor paymcnt. as shown below. in connection with the contract Continuation<br />
Sheet AlA Document G70J is attached.<br />
I. ORIGINAL CONTRACT SUM<br />
$ 147,320.40<br />
2. NET change by Change Orders<br />
$ -0·<br />
3. CONTRACT SUM TO DATE (Line I + 1)<br />
$ 147,320.40<br />
4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) $ J J 1,984.34<br />
5. RETAINAGE:<br />
a. _5_% ofCompleted Work<br />
(Column]) + Eon (703)<br />
h. _5_% ofStorcd Material<br />
(Column F on G703)<br />
Total Retainage (Lines 5a + 5h or total in Column I ofG703)<br />
6. TOTAL EARNED LESS RETAINAGE<br />
(Line 4 less Line 5 Total)<br />
7. LESS PREVIOUS CERTIFICATES FOR PAVMENT<br />
(Lines 6 from prior Certi Iieate)<br />
8. CURRENT PAVMENT DUE<br />
9. BALANCE TO FINISn, INCLUDING RETAINAGE<br />
(Line 3 less Line 6)<br />
I CIIANGE ORDER SUMARY ADDITIONS DEDUCTIONS<br />
Total changes approved in previous months by Owner<br />
Total approved this Month<br />
TOTALS<br />
NET CHANGES by Change Order<br />
$ 5,599.21<br />
$<br />
$ 40,935.27<br />
$<br />
$<br />
$<br />
5,599.11<br />
106,385.13<br />
-0-<br />
I $ 106,385.13 I<br />
June 30. 2009<br />
Landscaping and Irr<br />
May 17. 2009<br />
ARCH (TECT'S CERTlFlCAn: FOR I'AYM ENT<br />
OWNER<br />
ARCllITECT<br />
CONTRACTOR<br />
FIELD<br />
OTIIER<br />
The undersigned Contractor certi ties that to the hest ofthc Contractor's knowledge. in/ormation<br />
and belief the Work covered by this Application for payment has been completed in accordancc<br />
with the Contract Doeuments, that all amounts have been paid hy thc Contractor for Work for<br />
which prcviou~<br />
Certificates for Payment werc issued and payments rcceivcd from the Owner. and<br />
that current payment shown herein is not due.<br />
Contractor: Vision l.al\ds~~. £?<br />
By: John Lawrcnce ~~<br />
Statc of: Alabama<br />
·~r "ZtJtJy<br />
Date: 6/29109<br />
r,f{ COMMISSION EXPIRES<br />
OCTOBER 5, 2011<br />
In ac;;ordanec with the Contract Documents, bascd on on-sitc observations and the data comprising<br />
this application, the Architect ccrtified to the Omler that to thc best oflhe Archilcct'~ knowlcdge.<br />
information and belief the Work bas progressed as indicated. the quality of Ihe Work is in<br />
Accordance with the Contract Documcnts. and the Contractor is cntitlcd to payment of the AMOUNT<br />
CERTIFIED<br />
AMOUNT CERTIFIED $<br />
(Attach explanation ifamount certified diffcrs (rom the amounl applicd. initial of figure~ on this<br />
Application and on the Continuation Sheet thai arc changed (0 conform with the amount certified.)<br />
ARCHITECT:<br />
By:<br />
Tb is Certi ficate is not negol iablc. The AMOUNT CERT IFIED is payable ol1ly to the Contraclor<br />
names herein. Issuance, payment and acceptance ofpayment me without prejudice to any righls of<br />
the Owner or Contractor under this Contract.<br />
/\IA DOCllIn.2",copyright © 1953. 1963, 1965. 1971. 1978. 1983 and 1993 by The American Jnstitu.rChiteets. All rights rcservcd. WARNING: This AIA® Documcn1 is protccted to\' Ihc I!.'
CONTINUATION SHEET<br />
_.__.._<br />
. __ ~--l._<br />
IAIA DOCUMENT G703<br />
___ --L.------- -t.- ... API'LJCAnON ])ATE:~ 06/01/09<br />
----1---. PERIOD TO: i 06/30/09<br />
J-.--- .. -1- ._AI.{CHlTECrSPROJECT NO: jMs GulfCoast Coliseum<br />
AlA Document 0702, APPLICATION_AND CERTIFICATION FOR P~Yt>1J'!if,~~nt~inlI1L__.-, ___._ -1- ._~,_. __ _APPLICATION NO' j<br />
1<br />
Conlractors signed eertilication is atlac)1.ed.<br />
In tabulations below. amounts are slated to the nearest dollar. .__ __ __ _<br />
Usc Col umn I on Contract> wbere variable relainalle for Iine items mayaPl'lt.<br />
A<br />
rn;M<br />
NO.<br />
B<br />
DlcSCRIPTION OF WORK<br />
1 8 Medjool Date Pal m 18' C-T.<br />
2 4] Sabal Palm 10-12 C.T.<br />
3 49 Chinese ['an Palm 15 gal.<br />
4 Altii 1- 3 Sabal Palm 10· [2' CT<br />
5 Alt#2- 47 Chinese Fan Palm 15 gal<br />
6 870 Japanese 5i I,er Gmss 3gal<br />
7 930 Parson Juniper 3gal<br />
8 AltIIl· 30 Parson Juniper 3 gal<br />
9 AI\#2· 39 Sp1il LcafPhilod~ndron 7 gal<br />
10 /\ltJl]· 24 Buford Ilolly .lgal<br />
11 1634 Seasonal Color 4"pot<br />
12 n5 Bermuda S.y,<br />
13 435- Additional topsoil for herm.' c.y.<br />
14 146 Bcd prep 3"OM c.y.<br />
15 394 Pi ne Stmw Mulch halcs<br />
16 7.2 C""hed Gmnite Mulch c.y.<br />
17 788 Filter Fabric for granite mulch<br />
18 /\1\111- Bcd Prep 3"OM and 3" tnpsoil<br />
19 AlIff 1- 5 I'ine straw mulch bales<br />
20 Altff2- 84 Bcd Prcp 3"OM and 3" topsoi I<br />
21 Al~#2· 37.5 Crushed Gml\itc Mulch C.y.<br />
22 AllIiZ- 3904 Filter Fabric for granile mulch s. f<br />
23 A[lff3- (, Bcd Prep 3"OM and 3" topsoil<br />
24 AltJlJ- 8 Pine straw mulch bales<br />
25 Irrigation syslcm base bid<br />
26 Irrigalion /\Wi I<br />
_.<br />
i<br />
c I DIE I FIG<br />
SCIIEOULED WORK COMPLETED MATERlALS TOTAL<br />
. - VALuE---- -'- FROM PREVIOUS TH[S PERIOD 'PRESENTLV' -COMPLIfrED<br />
------ -XPPLtCA'i'foN- -- -----.---.- --STORED- -A:NIYSTCJREO<br />
---.- ----TO+·Ej------- ---~- ." --{NOfiN---rO O/ITE-'<br />
.-.------.----. - . -bOifEJ .- I'D+F+Fj'<br />
$54.240.00<br />
SIO,019.00<br />
$4,802,00<br />
S699.00<br />
S4.606,OO<br />
$9,352.50<br />
$9,765.00<br />
S315.00<br />
$\.706,25<br />
$25200<br />
$2,777.80<br />
$2,590,00<br />
SIO,222.50<br />
$4.886.04<br />
$2,953.50<br />
S387.40<br />
$78.80<br />
$135.\1<br />
$34.811<br />
$2,541.00<br />
$2.197.00<br />
S39040<br />
SI81.59<br />
S5200<br />
$21,350,00<br />
S770,OO<br />
SO.OO<br />
SO.OO<br />
SO,OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO,OO<br />
SO,OO<br />
$0,00<br />
$0.00<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO,OO<br />
SO,OO<br />
So.00<br />
$0.00<br />
SO,OO<br />
SO,OO<br />
SOQ{)<br />
SOQ{)<br />
S54,24000<br />
SIO.019.00<br />
S4,802,00<br />
SO.OO<br />
S4.606,00<br />
SO.OO<br />
S4,882.50<br />
SO.OO<br />
SO.OO<br />
S252.00<br />
SO.OO<br />
SO.OO<br />
SIO,222.50<br />
$4,886.04<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
S135.1\<br />
SO.OO<br />
S2,541.00<br />
SO.OO<br />
SO.OO<br />
S181.59<br />
SO.OO<br />
$15,216.60<br />
SO.OO<br />
$0.00 , S54.240.00<br />
$0,00 SIO.O 19.00<br />
$0,00 S4,802.00<br />
SO.OO<br />
SO,OO S4,606.00<br />
$0.00<br />
SO,OO S4.88250<br />
SOOO<br />
SO.OO<br />
SO 00 S252.00<br />
SO.OO<br />
SO,OO<br />
SO.OO $10,222.50<br />
SO.OO $4.886.04<br />
SO.OO<br />
SO.OO<br />
SO.OO<br />
SO.OO S135.11<br />
SO.OO<br />
SO.OO S2,541.00<br />
SO.OO<br />
$0.00<br />
SO.OO $181.59<br />
SO,OO<br />
SO 00 SI5,216.60<br />
SO.OO<br />
., .,<br />
(G_'ci .<br />
100.00%<br />
100.00%<br />
1OD.OU%<br />
0.110%<br />
100.00%<br />
0.00%<br />
50.00%<br />
OJ)(I%<br />
0.110%<br />
100.00%<br />
0.00%<br />
0.00%<br />
100.00%<br />
100.00%<br />
0.00%<br />
0.00%<br />
0.00%<br />
10000%<br />
0.00%<br />
10000%<br />
0.00%<br />
000%<br />
100.00%<br />
O.OO~/[)<br />
71.27%<br />
0.00%<br />
II<br />
BALANCE<br />
'ro FiNiSH<br />
iC-G)<br />
S699,00<br />
$9,352.50<br />
$4,1\82.50<br />
S315,1I0<br />
$1.706.25<br />
$2,77780<br />
$2.590.00<br />
$Z,95J50<br />
$3RHO<br />
$7880<br />
$34.88<br />
S2.197.00<br />
$390.40<br />
S52.00<br />
$6.133.40<br />
$770.00<br />
RFTAINAl,E<br />
(II: VARIABI.I:<br />
RIITEI<br />
GRAND TOTALS<br />
$14 ?20_'!::??T~_-~~~_~=~_-jo,ool-'----"---I" _~I,9.~3.4L_<br />
--.-- __S_Ooo<br />
SI11,984.34<br />
76.02%<br />
$35.320.43<br />
Users may obtain validation 01 t1l.is document by requesting of the license a completed AlA Document D401 - Certification of Document's Authenticity<br />
AlA OOCUM.3' CONTINUAPON SHEET FOR G7{12· '992 EDITION· AlAe· C 1992<br />
THE AMER<br />
ITUTE OF ARCHITECTS. 1735 NEW YOR'K AVENUE. NW.. WASHINGTON. D,C. 2lI006·5232<br />
•<br />
.03.1992
•<br />
ElEY GUILD HARDY ARC HIT E C T 5<br />
PRINCIPALS<br />
James H. Eley, FAiA<br />
W. Taylor Guild, III, AlA, CCS<br />
David J. Hardy, AlA<br />
Stephen A. Stojcich, AlA<br />
Joseph B. Crain, AlA<br />
Mark E. Lishen, AlA, LEEO A?<br />
Invoice<br />
ASSOCIATES<br />
Joseph R_ Stevens, Jr., AlA, LEW A?<br />
Eric J_ Commarato, AiA<br />
Douglas M. Roberts, AlA<br />
-- Michael W, S-chwirian, f>JA<br />
To:<br />
Mississippi Coast Coliseum Commission<br />
2350 Beach Boulevard<br />
BilOXi, MS 39531<br />
- Attention: Bill Holmes, Executive Director<br />
invoice Number:<br />
Date:<br />
16<br />
March 13, 2009<br />
Project: 05·006<br />
Mississippi Coast Coliseum Convention Center Expansion, Biloxi, MS<br />
Professional Services for the Period: 012/13/2008 through 0311312009<br />
BillIng Group: 001<br />
Phased Fixed Fee<br />
Billing Fixed Fee: $ 3,240,000.00<br />
Adjustment for FEMA projects $ (222,471.11)<br />
TOTAL FEE $ 3,017,528.89<br />
• Phase-<br />
Percent Percent<br />
Phase Fee of Total Fee Complete Fee Earned Prior Billing Current Fee<br />
• - Schematic Design $ 486,000.00 15% 100% $ 486,000.00 $ 486,000.00 $<br />
Design Development $ 648,000.00 20% 100% $ 648,000.00 $ 648,000.00 $<br />
Construction Documents $ 1,296,000.00 40% 100% $ 1,296,000.00 $ 1,296,000.00 $<br />
Bidding $ 162,000.00 5% 100% $ 162,000.00 $ 162,000.00 $<br />
Construction $ 648,000.00 20% 86.00% $ 557,280.00 $ 332,838.16 $ 224,441.84<br />
Adjusted for FEMA $ (222,471.11) 100.00% $ (222,471.11) $ $ (222,471.11)<br />
$ 3,017,528.89 97.20% $ 2,926,808.89 $ 2,924,838.16 $ 1,970.73<br />
Phase Billing Totals: $ 1,970.73<br />
Project Totals:<br />
"''''* Total Amount Due this Invoice *"'*<br />
$<br />
1,970.73<br />
•<br />
GULf COAST OFFiCE<br />
1C91 -;-ommy Munro Drive<br />
Biloxi, MS 39532<br />
223.594.2323 p<br />
228.594.2223 F<br />
JACKSON OFFICE<br />
418 East Capitol 5treet<br />
Jackson, MS 39201<br />
601.354.2572 p<br />
601.355.2006 F<br />
wNw_eleY9I.1ildhardy.com<br />
~--~----•._-."._---------_....._------------------------------
•<br />
Eley Guild Hardy Architects PA<br />
1091 Tommy Munro Drive<br />
.Biloxi, MS 39532<br />
228-594-2323<br />
INVOICE<br />
Mississippi Coast Coliseum &Convention Center<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
Bill Holmes<br />
Invoice number<br />
05·006·16<br />
Project:<br />
05-006 MS Coast Coliseum & Convention<br />
Center Expansion<br />
Invoice Date<br />
04/14/2009<br />
Billing Period Through: 03/3112009<br />
Schematic Design<br />
• Design·Oevelopment<br />
Construction Documents<br />
Bidding and Negotiation<br />
Construction Administration<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Amount<br />
486,000.00<br />
100.00<br />
486,000.00<br />
486,000.00<br />
Amount<br />
648,000.00<br />
100.00<br />
648,000.00<br />
648,000.00<br />
Amount<br />
1,296,000.00<br />
100.00<br />
1,296,000.00<br />
1,296,000.00<br />
Amount<br />
162,000.00<br />
100.00<br />
162,000.00<br />
162,000.00<br />
Amount<br />
648,000.00<br />
90.00<br />
557,280.00<br />
583,200.00<br />
Current Billed<br />
Current Billed<br />
Current Billed<br />
Current Billed<br />
Current Billed<br />
0.00<br />
0.00<br />
0.00<br />
0.00<br />
25,920.00<br />
•<br />
Page 10f2
--------- .~~---<br />
_...~~-~~,...~..~-~~._---~-~ ...--- ..... , '- " .._._,... _~~--_.- ,_._._~,~~----'-~~~~.~"' ........ -_._-_.~_.,,~,_.,_ .._.. " .•..'~ .._.__ .~---'--~--. ~..........-.._- -~_ ...•._...-_....._-_ ... _.~.._._----"._.._...._-.~-~----~--<br />
•<br />
INVOICE<br />
Mississippi Coast Coliseum & Convention Center<br />
Adjustment for Bond % of 06 projects<br />
Contract Amount<br />
Percent Complete<br />
Prior Billed<br />
Total Billed<br />
Amount<br />
-222,471.11<br />
100.00<br />
-222,471.11<br />
-222,471·11<br />
Current Billed<br />
Total $<br />
0.00<br />
25,920.00<br />
**1otal Project Invoice Amount- [! 25.920.0°1<br />
------<br />
Approved by:<br />
•<br />
Joseph B. Crain<br />
Principal.<br />
..<br />
•<br />
Page 20f2<br />
EG-I
APPLICATION AND CERTIFICATION FOR PAYMENT AlA DOCUA1ENTG702 PAGE I of 3 PAGES<br />
TO OWNER MS COAST COLISEUM COMMISSION<br />
2350 BEACH BLVD<br />
BILOXI, MS 39531<br />
FROM CONTRACTOR:<br />
\V.G. YATES & SONS CONSTRUCTION<br />
I GULLY AVENUE<br />
PHILADELPHIA, MS 39350<br />
CONTRACT FOR:<br />
CONTRACTOR'S APPLICATION FOR PAYMENT<br />
Application is made for payment, as shown below, in connection with the Contract.<br />
Continuation Sheet, AlA Document 0703, is attached.<br />
PROJECT 53725<br />
Mississippi Coast<br />
Col., Bx, MS<br />
VIA ARCHITECT:<br />
APPLICATION NO:<br />
APPLICATION DATE:<br />
PERIOD TO<br />
PROJECT NOS:<br />
CONTRACT DATE:<br />
23<br />
7/912009<br />
6/30/2009<br />
Yates#<br />
Owner's #:<br />
Architect's #:<br />
53725<br />
The undersigned Contractor certifies that to the best ofthe Contractor's knowledg6,<br />
information and belief the Work covered by this Application for Payment has bee~ '."<br />
completed in accordance with the Contract Documents, that all amounts have been\pai\l by<br />
the Contractor for Work for which previous Certiticates for Payment were issued a~lI··'"<br />
payments received from the Owner, and that current payment shown herein is now due.:'<br />
Distribution to:<br />
~OWNER<br />
ARCHITECT<br />
----<br />
CONTRAC!O,lt:;:~.:j·V~·lL" -<br />
/
,.~ •<br />
~~<br />
T<br />
• ~<br />
_<br />
~<br />
__<br />
CONTINUATION SHEET<br />
AlA Document G702, APPLlcA j IVN AND U:K nt-lCA (IUN tVR PA YMI:N I, contalnmg<br />
Contractor'5 signed certification is attached.<br />
In tabulations below, amounts are stated to the nearest dollar.<br />
Use Column I on Contracts w here variable retainage tor line item s may apply.<br />
AlA DOCUMENT G703<br />
APPLICATION NO:<br />
APPLICATION DATE:<br />
PERIOD TO:<br />
ARCHITECT'S PROJECT NO:<br />
PAGE 2 OF 3 PAGES<br />
23<br />
7/9/2009<br />
6/30/2009<br />
..<br />
A B C 0 E F G H I<br />
ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETA1NAGE<br />
NO. VALUE fRUM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G -+- C) TO FINISH (IF VARIABLE<br />
APPLlCAnON STORED AND STORED (C - G) RATE)<br />
(D + E) (NOT IN TO DATE<br />
-_.<br />
DORE) (D+E+F)<br />
1 MOBILIZATION 282,685.50 282,685.50 0.00 0.00 282,685.50 100% 0.00 7,067.13<br />
5 GENERAL CONDITIONS 3,666,244.00 3,262,957.16 146,649.76 0.00 3,409,606.92 93% 256,637.08 85,240.17<br />
10 GIL INSURANCE 625,795.00 625,795.00 0.00 0.00 625,795.00 100% 0.00 15,644.88<br />
15 BUILDER'S RISK INSURANCE 1,380,263.00 1,380,263.00 0.00 0.00 1,380,263.00 100% 0.00 34,506.58<br />
20 BOND 665,371.00 665,371.00 0.00 0.00 665,371.00 100% 0.00 16,634.28<br />
25 DEMOLITION 537,255.00 537,255.00 0.00 0.00 537,255.00 100% 0.00 13,431.38<br />
30 SITEWORK 2,020,645.23 2,000,438.78 20,206.45 0.00 2,020,645.23 100% 0.00 50,516.13<br />
35 ASPHALT PAVING AND BASE 723,958.00 361,979.00 0.00 0.00 361,979.00 50% 361,979.00 9,049.48<br />
40 CONCRETE PAVING 311,810.00 265,038.50 46,771.50 0.00 311,810.00 100% 0.00 7,795.25<br />
45 CONCRETE 4,347,735.50 4,347,735.50 0.00 0.00 4,347,735.50 100% 0.00 108,693.39<br />
50 PRECAST CONCRETE 2,314,105.00 2,314,105.00 0.00 0.00 2,314,105.00 100% 0.00 57,852.63<br />
55 MASONRY 868,679.00 868,679.00 0.00 0.00 868,679.00 100% 0.00 21,716.98<br />
60 STRUCTURAL STEEL 9,986,500.00 9,986,500.00 0.00 0.00 9,986,500.00 100% 0.00 249,662.50<br />
65 MISCELlANEOUS METAL 127,162.00 127,162.00 0.00 0.00 127,162.00 100% 0.00 3,179.05<br />
70 ROUGH CARPENTRY 130,188.00 130,188.00 0.00 0.00 130,188.00 100% 0.00 3,254.70<br />
75 MILLWORK 121,424.00 6,071.20 84,996.80 0.00 91,068.00 75% 30,356.00 2,276.70<br />
80 WATERPROOFING 242,51200 206,135.20 0.00 0.00 206,135.20 85% 36,37680 5,153.38<br />
85 FIRESTOPPING 11,790.00 11,790.00 0.00 0.00 11,790.00 100% 0.00 294.75<br />
90 INSULATION 451,441.00 451,441.00 0.00 0.00 451,441.00 100% 0.00 11,286.03<br />
95 METAL SIDING/PANELS 380,100.00 342,090.00 19,005.00 0.00 361,095.00 95% 19,005.00 9,027.37<br />
100 ROOFING/SHEET METAL 1,735,550.00 1,648,772.50 0.00 0.00 1,648,772.50 95% 86,777.50 41,219.30<br />
105 DECK SYSTEM 459,113.00 459,113.00 0.00 0.00 459,113.00 100% 0.00 11,477.82<br />
110 HOLLOW MET AL DOORS & FRAMES 258,600.00 245,670.00 0.00 0.00 245,670.00 95% 12,930.00 6,141.75<br />
115 SPECIAL DOORS 353,759.00 353,759.00 0.00 0.00 353,759.00 100% 0.00 8,843.97<br />
120 SLIDING DOORS 273,712.00 27,371.20 109,484.80 0.00 136,856.00 50% 136,856.00 3,421.39<br />
125 OVERHEAD/COILING DOORS 160,509.00 160,509.00 0.00 0.00 160,509.00 100% 0.00 4,012.73<br />
130 GLASSIGLAZI NG 1,506,519.00 1,431,193.05 75,325.95 0.00 1,506,519.00 100% 0.00 37,662.98<br />
135 DRYWALL/LATH AND PLASTER 3,554,371.00 3,376,652.45 177,718.55 0.00 3,554,371.00 100% 0.00 88,859.28<br />
140 TILE 414,596.00 352,406.60 41,459.60 0.00 393,866.20 95% 20,729.80 9,846.65<br />
GRAND TOTALS 37,912,392.23 36,229,126.64 721,618.41 0.00 36,950,745.05 97% 961,647.18 923,768.5563<br />
AlA DOCUMENT 0703· CONTINUATION SHEET FOR G702· 1992 EDITION AlA· © 1992<br />
THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEIWORK AVENUE. N.W WASHINGTON. D.C. 20006-5292<br />
G703-1992<br />
•
CONTINUATION SHEET<br />
AlA Document G702, APPLICAnON AND CERTIFICATION FOR PAYMENT, containing<br />
Contractor's signed certification is attached.<br />
In tabulations below, amounts are stated to the nearest dollar,<br />
Use Column 1on Contracts where variable retainage for line items may apply.<br />
AlA DOCUMENT G703<br />
APPLICATION NO;<br />
APPLICATION DATE:<br />
PERIOD TO;<br />
ARCHITECTS PROJECT NO:<br />
PAGE 3 Of 3 PAGES<br />
23<br />
7/9/2009<br />
6/3012009<br />
A B C 0 E F 0 H I<br />
iTEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAOE<br />
NO, VALUE FROM PREVIOUS THISPERrOD PRESENTLY COMPLETED (0'" C) TO FINISH (IF VARIABLE<br />
APPLICATION STORED AND STORED (C. G) RATE)<br />
(D+ E) (NOT IN TO DATE<br />
DORE)<br />
(D+E+F)<br />
BALANCE FROM PREVIOUS PAGE $37,912,392.23 $36,229,126.64 $721,618.41 $0.00 $36,950,745.05 97% $961,647.18 $923,768.56<br />
145 TERRAZZO $647,430.00 550,315.50 64,743,00 0.00 615,058.50 95% 32,37150 15,376.46<br />
150 ACOUSTICAL TREATMENT 201,300,00 201,300.00 0.00 0.00 201,300.00 100% 0,00 5,03250<br />
155 SPECIAL FLOORING 37,390,00 14,956.00 22,434.00 0.00 37,390.00 100% 0,00 934,75<br />
160 PAINTING 822,419.00 699,056.15 82,241.90 0.00 781,298.05 95% 41,120.95 19,532.45<br />
165 WALL COVERING 157,257,00 78,628.50 39,314.25 0.00 117,942.75 75% 39,314.25 2,948.57<br />
170 MISCELLANEOUS SPECIALTIES 318,526.00 111,484.10 159,263.00 0,00 270,747.10 85% 47,778.90 6,768.68<br />
175 OPERABLE PARTITIONS 88,900,00 44,450,00 40,005.00 0,00 84,455,00 95% 4,445.00 2,111.38<br />
180 LOADING DOCK EQUIPMENT 18,875.00 18,875,00 0.00 0.00 18,875.00 100% 0.00 471.88<br />
185 FSE lNSTALLA.TION 19,659.00 000 0.00 0.00 0.00 0% 19,659.00 0.00<br />
190 FIRE PROTECTION 365,996.00 362,336.04 0,00 0.00 362,336.04 99% 3,659.96 9,058.40<br />
195 HVAC 7,781,550.00 7,703,734.50 0.00 0.00 7.703,734.50 99% 77,815.50 192,59336<br />
200 ElECTRICAL 5,868,272.00 5,574,858.40 234,730.88 0.00 5,809,589.28 99% 58,682.72 145,239.72<br />
205 CONTINGENCY 318,334.77 318,334.77 0.00 0,00 318,334.77 100% 0.00 7,958.37<br />
210 GROSS RECEIPTS TAX 1,978,799.00 1,948,658.58 0.00 0.00 1,948,658.58 98% 30,140.42 48,716.46<br />
CIO 1 OWNER CHANGE ORDER 1 (100,000.00) (100,000.00) 0.00 0.00 (100,000.00) 100% 0.00 (2.500.00)<br />
C/02 OWNER CHANGE ORDER 2 1,432,774.00 1,432,774.00 0.00 0.00 1,432,774.00 100% 0.00 35,819.35<br />
CIO 3 OWNER CHANGE ORDER 3 72,553.20 14,510.64 0.00 0.00 14,510.64 20% 58,042.56 362.76<br />
CI04 OWNER CHANGE ORDER 4 123,223.07 123,223.07 0.00 0.00 123,223.07 100% 0.00 3,080.57<br />
CIO 5 OWNER CHANGE ORDER 5 47,169.56 47,169.56 0.00 0.00 47,169.56 100% 0.00 1,179.24<br />
C/06 OWNER CHANGE ORDER 6 138,685.25 138,685.25 0.00 0.00 138,685.25 100% 0.00 3,467.13<br />
CIO 7 OWNER CHANGE ORDER 7 216,850.63 162,637.97 0.00 0.00 162,637.97 75% 54.212.66 4,065.95<br />
GRAND TOTALS 58,468,355,71 55,675,114.67 1,364,350.44 0.00 57,039,465,11 98% 1,428,890.60 1,425,986,53<br />
AlA DOCUMENT<br />
•<br />
G703 CONTINUATION SHEET FOR 0702, '992 EomON . AlA, © 1992<br />
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N,W, WASHINGTON, D,C. 20006·5292<br />
G703·1992
CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS<br />
AlA DOCUMENT G706A<br />
TO CONTRACTOR:<br />
(Name and Address)<br />
MS Coast Coliseum Commission<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
ARCHITECTS PROJECT NO:<br />
CONTRACT FOR:<br />
OWNER<br />
ARCHITECT<br />
CONTRACTOR<br />
SURETY<br />
OTHER<br />
GENERAL CONSTRUCTION<br />
•<br />
PROJECT:<br />
(Name and Address)<br />
Mississippi Coast Coliseum<br />
Biloxi, MS<br />
CONTRACT DATED: -----------<br />
STATE OF:<br />
COUNTY OF:<br />
MISSISSIPPI<br />
HARRISON<br />
The undersigned herby certifies that to the best of the undersigned's knowledge, information and belief, except as listed below, the Releases or<br />
waivers of Lien attached hereto include the Contractor, all Subcontractors, all suppliers of material and equipment and all performers of Work, labor<br />
or services who have or may have liens or encumbrances or the right to assert liens or encumbrances against any property or the Owner arising<br />
in any manner out of the performance of the Contract referenced above.<br />
EXCEPTIONS:<br />
This affidavit is for work covered by Application #23 dated July 9, 2009 and is contingent upon receiving<br />
full payment for pay application #23 in the amount $1,330,241.68.<br />
All monies outstanding due to change orders, IOCGs and change directives or modifications.<br />
•<br />
SUPPORTING DOCUMENTS ATTACHED HERETO:<br />
1 Contractor's Release or Waiver of Liens, conditional upon<br />
receipt of final payment.<br />
2 Separate Releases or Waivers of Liens from Subcontractors<br />
and material and equipment suppiiers, to the extent<br />
reqUired by the Owner, accompanied by a list thereof.<br />
CONTRACTOR:<br />
(Name and Address)<br />
W.G. Yates & Sons Construction Company<br />
115 Main Street<br />
BiIQ~MS 39530<br />
BY: /<br />
;;~/ib....,=::=:::::::::~JR;;~~~)<br />
Beth Gunter - Controller - Gulf Coast Division<br />
(printed name ana Ime)<br />
Subscribed and Sworn to before me on this p.i:lte~..,': ;.:' . ,<br />
J I 9 2009 ••; ,<br />
1 • ...-( >;of, 'w" ""<br />
.:t . '-q. -y '- > t: '<br />
. ~:n A'> ~~t.(<br />
V 'ii';:s ~ "j;;<br />
""...~ '~" ,)- 0 n:··,<br />
~l':",{) 'P.:
PAYMENT OF DEBTS AND CLAIMS<br />
AlA Document G706<br />
TO CONTRACTOR:<br />
(Name and Address)<br />
MS Coast Coliseum Commission<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
ARCHITECTS PROJECT NO:<br />
CONTRACT FOR:<br />
ARCHITECT<br />
CONTRACTOR<br />
SURETY<br />
.QIl:iEB<br />
GENERAL CONSTRUCTION<br />
•<br />
PROJECT:<br />
(Name and Address)<br />
Mississippi Coast Coliseum<br />
Biloxi, MS<br />
CONTRACT DATED:<br />
----------~<br />
STATE OF: MISSISSIPPI<br />
COUNTY OF: HARRISON<br />
The undersigned herby certifies that except as listed below, Payment has been made in full and all obligations have otherwise been satisfied<br />
for all materials and equipment furnished, for all work, labor and services performed and for all known indebtedness and claims against the<br />
Contractor for damages arising in any manner in connection with the performance Of the contract referenced above for which the Owner<br />
or Owners property might in any way be held responsible or encumbered.<br />
EXCEPTIONS:<br />
NONE<br />
•<br />
SUPPORTING DOCUMENTS ATTACHED HERETO:<br />
Consent of Surety to Final Payment. Whenever Surety is<br />
involved. Consent of Surety is required. AlA Document<br />
G707. Consent of Surety, may be used for this Purpose<br />
CONTRACTOR:<br />
(Name and Address)<br />
W.G. Yates & Sons Construction Company<br />
115 Main Street<br />
Bilo~S 39530<br />
indicate attachments: DYes M No<br />
The following supporting documents should be attached<br />
here so if required by the Owner.<br />
1 Contractor's Release or Waiver of liens, conditional upon<br />
receipt of final payment<br />
2 Separate Releases or Waivers of Liens from Subcontractors<br />
and material and equipment suppliers, to the extent<br />
required by the Owner, accompanied by a list thereof<br />
Notary Public:<br />
AlA DOCUMENTG706 - CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS 1994 EDITION -AlA - 01994 - THE AMERICAN<br />
INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE NW WASHINGTON DC 20006 - 5292 WARNING: UNLICENSED PHOTOCOPYING<br />
VIOLATES U.S. COPYRIGHT LAWS<br />
•
YATES<br />
•<br />
2350 BEACH BLVD<br />
BILOXI, MS 39531<br />
PHONE: 22&38&5306<br />
FAX 22&38&5308<br />
July 10, 2009<br />
Mr. Brian Williams<br />
Eley Guild Hardy Architects<br />
1041 Tommy Munro Dr.<br />
Biloxi, MS 39532<br />
RE: MCeCC Phase II Expansion<br />
Dear Brian,<br />
•<br />
W.G. Yates Construction makes no claims for weather related delays through June 30,<br />
2009 in conjunction with Payment Application #23.<br />
Sincerely,<br />
~<br />
Eric Moody<br />
Project Manager<br />
W.G. Yates & Sons Construction Co.<br />
•
Remit To:<br />
•<br />
@<br />
GraybaR<br />
PO BOX 403052<br />
ATLANTA GA 30384-3052<br />
INVOICE<br />
251-666-6600<br />
Invoice No: 942329599<br />
Invoice Date: 07/10/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
ATTN: DAVE MARTIN 504-466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY08040S<br />
Del. Doc. #: PRO #<br />
Routing<br />
0327626575<br />
Quantity Catalog # 1Description<br />
12 33159 1-00E-2TJ SEMTRON INC<br />
12 274831-00E-4TJ SEMTRON INC<br />
Date Shipped Shipped From<br />
07106/2009 FACTORY<br />
Rt. To<br />
Amount<br />
38.88<br />
43.44<br />
Terms of Payment<br />
15 Days, net 30 Days<br />
a condition of the sales agreement, a monthly service charge of the lesser of<br />
-1/2% or the maximum permitted by law may be added to all accounts not pE\id<br />
by net due date. Visa, MasterCard, American Express, and Discover credit car(js<br />
are accepted at point of purchase only.<br />
82.32<br />
0.00<br />
0.00<br />
82.32<br />
0.82-<br />
•<br />
KEEP THIS COpy FOR YOUR RECORDS
•<br />
Remit To:<br />
6<br />
G:n.wbaR<br />
PO BOX 403052<br />
ATLANTA GA 30384-3052<br />
INVOICE<br />
Invoice No: 942329598<br />
Invoice Date: 07/10/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
ATTN: DAVE MARTIN 504-466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY080409<br />
Del. Doc. #: PRO # Routing<br />
0835351684 lZ61X3X40210132282 UPS-BLUE<br />
Quantity<br />
Catalog # 1Description<br />
1 OR-30200024 ORTRONICS INCORPORATED<br />
110-PA2-900FT 110 BKBOARD<br />
Date Shipped<br />
Shipped From<br />
07/09/2009 ZONE-FRESNO, CA<br />
Rt. To<br />
Amount<br />
368.93<br />
Terms of Payment<br />
% 15 Days, net 30 Days<br />
a condition of the sales agreement, a monthly service charge of the lesser of<br />
-1/2% or the maximum permitted by law may be added to all accounts not paig<br />
by net due date. Visa, MasterCard, American Express, and Discover credit cards<br />
are accepted at point of purchase only.<br />
t (if paid within terms)<br />
368.93<br />
97.10<br />
0.00<br />
466.03<br />
3.69-<br />
•<br />
KEEP THIS COpy FOR YOUR RECORDS<br />
~,<br />
••<br />
-I(<br />
• w
c9<br />
Remit To: G~<br />
•<br />
PO BOX 403052<br />
ATLANTA GA 30384·3052<br />
INVOICE<br />
251 -666-6600<br />
Invoice No: 942098575<br />
Invoice Date: 06/26/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
AnN: DAVE MARTIN 504·466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY08049<br />
Del. Doc. #: PRO #<br />
Routing<br />
0835166780<br />
GBTRUGK<br />
Quantity Catalog # / Description<br />
8000 5ENP4P24-BL·P·BER~PV BERK-TEK INC<br />
10032528<br />
Date Shipped Shipped From<br />
06/26/2009 GULFPORT, MS<br />
Rt. To<br />
Amount<br />
880.00<br />
Terms of Payment<br />
o 15 Days, net 30 Days<br />
a condition of the sales agreement, a monthly service charge of the lesser of<br />
-1/2% or the maximum permitted by law may be added to all accounts not pai<br />
by net due date. Visa, MasterCard, American Express, and Discover credit ca"<br />
are accepted at point of purchase only.<br />
SubTo ," '<br />
Freight&:~Handling<br />
:Tax",{>"(<br />
:1':':1'ot';ll Due,.!<br />
ash i ,caL/ht (if paid within terms)<br />
880.00<br />
0.00<br />
0.00<br />
880.00<br />
8.80-<br />
•<br />
KEEP THIS COPY FOR YOUR RECORDS
Remit To:<br />
•<br />
t9<br />
GraYbaR.<br />
PO BOX 403052<br />
ATLANTA GA 30384-3052<br />
INVOICE<br />
Invoice No: 942024649<br />
Invoice Date: 06/23/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
AnN: DAVE MARTIN 504-466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY080409<br />
Del. Doc. #: PRO # Routing Date Shipped Shipped From Rt. To<br />
0327443732 06/20/2009 FACTORY<br />
Quantity Catalog # / Description Amount<br />
1000 3NP400P24-GY-R-ESS-PV SUPERIOR ESSEX COMMUNICATIONS LP<br />
9412.27<br />
Terms of Payment<br />
o 15 Days, net 30 Days<br />
a condition of the sales agreement, a monthly service charge of the lesser of<br />
-1/2% or the maximum permitted by law may be added to all accounts not pail:! t (if paid within terms)<br />
by net due date. Visa, MasterCard, American Express, and Discover credit ca~<br />
are accepted at point of purchase only.<br />
9412.27<br />
179.87<br />
0.00<br />
9592.14<br />
94.12-<br />
•<br />
KEEP THIS COpy FOR YOUR RECORDS
6<br />
Remit T'): G~<br />
•<br />
PO BOX 403052<br />
ATLANTA GA 30384-3052<br />
INVOICE<br />
Invoice No: 941948425<br />
Invoice Date: 06/18/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
AnN: DAVE MARTIN 504-466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY080409<br />
Del. Doc. #: PRO # Routing<br />
0835041867 1Z34428X0308524875 UPS-GROUND<br />
Quantity Catalog # 1Description<br />
100 TY535M THOMAS & BETTS CORPORATION<br />
10<br />
LOCKING CABLE TIE<br />
1700-3/4X60FT-1.5CORE 3M CO. - ELECTRICAL MARKETS DIV<br />
VINYL TAPE 3/4 X 60 1.5 CORE<br />
31-381 IDEAL INDUSTRIES INC<br />
GAL PULLING LUBE<br />
Date Shipped Shipped From<br />
06/18/2009 ZONE-AUSTELL,GA<br />
20.33 / 1<br />
Rt. To<br />
Amount<br />
26.67<br />
5.70<br />
20.33<br />
erms of Payment<br />
1% 15 Days, net 30DaYS"~i .<br />
As a condition of the sales agreement, a monthly service charge of 1~~lesser of<br />
1-1/2% or the maximum permitted by law may be added to all s· paid<br />
by net due date. Visa, MasterCard, American Express, and,O' re<br />
are accepted at point of purchase only. .<br />
52.70<br />
10.36<br />
0.00<br />
63.06<br />
0.53-<br />
•<br />
KEEP<br />
THIS COpy FOR YOUR RECORDS
Remit To:<br />
•<br />
6<br />
Gra:y1JaR.<br />
PO SOX 403052<br />
ATLANTA GA 30384-3052<br />
INVOICE<br />
Invoice No: 941864023<br />
Invoice Date: 06/15/2009<br />
Account Number: 0000385803<br />
Account Name: MISSISSIPPI COAST<br />
COLISEUM<br />
Ship to:<br />
MISSISSIPPI COAST COLISEUM<br />
AnN: DAVE MARTIN 504-466-4444<br />
2350 BEACH BOULEVARD<br />
BILOXI MS 39531<br />
Page 1 of 1<br />
Order Number: FY080409<br />
Del. Doc. #: PRO # Routing<br />
Date Shipped Shipped From<br />
0834952499 CCII JEFF NOWELL LOCAL EXP SERVICE<br />
06/15/2009 GULFPORT, MS<br />
Quantity Catalog # / Description<br />
3750 3NP400P24-GY-R-ESS-PV SUPERIOR ESSEX COMMUNICATIONS LP<br />
18-C99-33<br />
Rt.To<br />
Amount<br />
35296.01<br />
Terms of Payment<br />
o 15 Days, net 30 Days<br />
a condition of the sales agreement, a monthly service charge of the lesser of<br />
-1/2% or the maximum permitted by law may be added to all accounts not pai(j<br />
by net due date. Visa, MasterCard, American Express, and Discover credit ca.<br />
are accepted at point of purchase only_<br />
ht (if paid within terms)<br />
35296.01<br />
0.00<br />
0.00<br />
35296.01<br />
352.96-<br />
•<br />
KEEP THIS COPY FOR YOUR RECORDS
UI..:.V UU U:J {IIU 11' {t) 1111<br />
•<br />
PROJRCT FUND RF.QlJISffION<br />
$68,000,000<br />
MISSISSIPPI Dll:VELOPMTCNT BANK<br />
SPECIAL 013LIGATlON BONDS, SRRIES 2005<br />
(MSBONT> l'nOGRAM - JIAIUHSON COUNTY, MTSSISSll'l'1 COLISIWM/CONV[(NTlON<br />
CEt'lTKR EXPANSION AND RI~ll'(.JNDING PROJECT)<br />
(the IIBHlllh ll )<br />
urcQUIS1TION NUMkER~<br />
Hancock Bank,<br />
as 'l'rlls(ec<br />
1855 Lakelnnd Drive, Suite Q·230<br />
Jackson, Mis~issippi 39216<br />
Attention: Corporate Tnl$t Department<br />
Ladies and Gentlemen:<br />
• NAMe<br />
The ut\dersigMll Authorized <strong>County</strong> ReprelScnlatlVc of <strong>Harrison</strong> <strong>County</strong>, Missis!iippi (the<br />
"COI1l1ty") hereby authorizes amI directs disbursements from the Project Fund cstnblished pursuant to tho<br />
Trust Indenture (the "Inderlture") between the Mississippi Development Bank (the \IIs~tld') and HancooK<br />
Bank, as Truslee (the "Trustee"), dated February 2, 2005. in tho amounts amI payable to the following:<br />
ANI> ADDRrf.SS OF I'An:l~<br />
S&{Jtik .._<br />
I.<br />
AMOUNT OF<br />
l'AYMENT<br />
$--~,<br />
PtJll POSE 0('<br />
l'AYM~:r'fl'<br />
L ,,- ". _<br />
2.<br />
.......... -<br />
-"-"'---~<br />
----_...--<br />
--~. --~~~ ......~--<br />
-----..... ---~-_ ..<br />
-- _-- --<br />
3.<br />
4.<br />
--,---~-~<br />
--~-~._---<br />
__ 4 ... ~<br />
$-_.~----<br />
_.-------.----<br />
--._~_.~---"..---<br />
--- ....-----...,----<br />
---..~._---<br />
--~- ...----<br />
(D£SCRlnR PURPOSE IN RRASONAIJLE Jh:'['AIL)<br />
•
LJL.V-UU UJ IllU I l' lU nil I IILL liV.<br />
•<br />
The undc!'signed hereby ccrtitks that such obligations have been properly ir\cun'cd, are proper<br />
clw.rgcs against the l'roject [fund, and huvc not been the basis of any previous \vithdraw;:l!; thal no "event<br />
of default" in th
•<br />
REQUISITION NUMBER: 52 DATE:<br />
Amount of<br />
llim!.l! Name and Address of Payee Payment Purpose of Payment<br />
1. MCCC $10,553.60 Phoenix Products - Irrigation Lights<br />
2350 Beach Blvd<br />
Biloxi, MS 39531<br />
2. MCCC $115,552.50 United Displays LLC -Video Display<br />
2350 Beach Blvd Final Payment<br />
Biloxi, MS 39531<br />
3. MCCC $15,000.00 Greg Cantrell Inc- Landscape<br />
2350 Beach Blvd Design and Management (1 of 2)<br />
Biloxi, MS 39531<br />
4 MCCC $6,980.04 Christopher Paccard Bellfoundries<br />
2350 Beach Blvd Large Wall Clock and Shipping<br />
Biloxi, MS 39531<br />
•<br />
5<br />
6<br />
7<br />
8<br />
9<br />
•<br />
TOTAL $148,086.14 E1<br />
E2<br />
E3
7073, 27FM952~. 38315 6/19/2009 10.553.60<br />
•<br />
i<br />
MiSS, 55IPi:I~~~ ~.;- --- --,Ji=-=ld:~;;;,~O-·~==F:'~cro=CKi');;:f~:~_-~L_.=-G_E:C2S:5-~,\X6G~!:f"---:'-=.QL§"COU~T-.= ""j'" =--=CHE·,~~'A~/icijNT..==<br />
C:OLi:"t:UM CQWillSSICA ~,__, __, __406083 L' '~30/09L ..._,_.1M53.60!- ..... Jl~L ___.1Q._523~6_Q _<br />
_<br />
--~~- --------~.~~ ~~~-~----- --------~ ~ ~~~~--------------------<br />
------------ -~.-------_.~~.~------"-------<br />
MISSISSIPPI COAST COLISEUM COMMISSION<br />
P.O. BOX 4676<br />
BILOXi, MS 39531<br />
Hancock Bank 85-368<br />
Gulfporj, MiSSissippi 39501 655--<br />
406083<br />
VENDOR NO<br />
CHECK NO<br />
CHECK DATE<br />
CHECK AMOUNT<br />
7073 ,<br />
j'<br />
I<br />
406083'<br />
I<br />
6/30/09<br />
$10.553.60<br />
DOLLARS<br />
CENTS<br />
TEN THOUSAND FIVE HUNDRED FIFTY THREE AND 60/100<br />
HE<br />
•<br />
PHOENIX PRODUCTS CO.<br />
F 8711 W PORT AVENUE<br />
ORDERO MILWAUKEE WI 53224<br />
MP<br />
.. __._._. _.. _--_ ..<br />
,--------------<br />
• .<<br />
',.1' .<br />
406083 q/30/09 10.55360 000 10.55360
PHOENUf /\,<br />
I j) \<br />
~hoenix Products Co. \ //<br />
Wl711 W. Port Ave. Phone: (414) 973-3300<br />
Milwaukee, WI 53224 Fax: (414) 973-3210<br />
J<br />
c,<br />
I,<br />
Invoice PAGE 1<br />
REMIT TO:<br />
8711 W. Port Avenue<br />
Milwaukee, WI 53224<br />
MISSISSIPPI COAST COLISEUM<br />
2350 BEACH BLVD<br />
POBOX 4676<br />
BILOXI, MS 39531<br />
/<br />
I<br />
~ ! /<br />
\.~/<br />
MISSISSIPPI COAST COLISEUM<br />
2350 BEACH BLVD<br />
BILOXI, MS 39531<br />
LOT<br />
16<br />
16<br />
16<br />
16<br />
MISSISSIPPI COAST COLISEUM<br />
010100.102 MG100MH/PAR38-RG-BRZ<br />
4220052 LMP,CDM,100W,MHPAR38,SP<br />
PHILIPS MASTERCOLOR LAMP<br />
10553.60<br />
SUB TOTAL<br />
10553.60<br />
10553.60<br />
/1._ r<br />
I<br />
" II -/)'1<br />
1/) .~ .<br />
This sale is subject to the Terms & Conditions which<br />
accompanied your Sales Order Acknowledgement.<br />
PLS NOTE: REMIT TO HAS CHANGED!!<br />
All Currency is in U.S. Dollars<br />
1. Unit Price is Net of all Discounts.<br />
2. A Service Charge of 1 - 15% per Month<br />
or Fraction Thereof Will be Charged<br />
on Past Due Balance.<br />
3 Please Pay From This Invoice<br />
4. Payable in US. Funds<br />
5 NO RETURNS ACCEPTED WITHOUT AUTHORIZATION.<br />
We accept electronic payments. Please contact<br />
Karen at kschmidt@PhoenixProducts.com<br />
for more details.<br />
CUSTOMER COpy
Enhanced Wire System<br />
Page 1 of 1<br />
•<br />
Wire transfers must be submitted before 4:00 PM CT. Wire transfers submitted after 4:00 PM CT will be<br />
Enhanced Wire System Transaction - FedWire<br />
rejected by the system<br />
10:<br />
Status:<br />
Transaction No:<br />
Reference Info:<br />
Wire from:<br />
Ordering Customer:<br />
Account With institution:<br />
(beneficiary's bank)<br />
32<br />
bank confirmed<br />
20091830061700<br />
20090702L1LFBE2C000121<br />
0010420603 (MS COAST COLISEUM)<br />
MS COAST COLISEUM COMMISSION<br />
3800 W BEACH BLVD<br />
BILOXI, MS 39531<br />
062005690<br />
REGIONS BANK<br />
ATHENS, AL<br />
Beneficiary customer: 7301025619<br />
United Displays LLC<br />
320 Tossachs lane<br />
~noxville.Tr::LE922<br />
~- "<br />
Amount: ( __12~~5552.50 . )<br />
---.~<br />
Value date: 7/2/2009<br />
•<br />
Remittance info:<br />
Created by:<br />
Submitted by:<br />
System Ref:<br />
Back Print<br />
Reference for Beneficiary: 2193<br />
1002 on 7/2/2009 2:14:46 PM<br />
1002 on 7/2/2009 2:16:13 PM<br />
19832139<br />
•<br />
712/200921915<br />
PM ET<br />
https' 1\1,.\\\\ .hdl1cockbank. I1dsol ulion.bl i Ik.l.:om.\\ ir
•<br />
11'fV()IC l~<br />
'l r- 'TT'E'0 [') IS F)( v S<br />
~,['-L, ''"/\ 1 ,LLC<br />
'1 .- 0' '-t·, ') ,-' ,-' " ("' 1" IS [ ;\ \ rcI"'1\ r0 Xv[[ l r-. 'l-"'N T '') 79) 2<br />
~) 2 t'\.l) ./.':1 A~ c ,__ _. t'\l\1 c.: '- j \j __ ,I • L t~) l J _'<br />
TEL EPl--1 Ol"IE (865) 693 -\232, Ff\.X (865) 694··0320<br />
Sold to<br />
Mississippi Coast Coliseum<br />
2350 Beach Blvd.<br />
Biloxi, MS 39531<br />
Invoice No<br />
Invoice Date<br />
Shipped to<br />
2193<br />
Apr, 15,2009<br />
Biloxi, MS<br />
•<br />
Quantity Description Price<br />
one Single face indoor 4.8mm video display as per contract $184,545.00<br />
On-site maintenance agreement $ 23,280.00<br />
Sales Tax exempt<br />
Sub Total $207,825,00<br />
Less Deposit $ 92,272.50<br />
Balance Due $115,552.50<br />
(PLEASE PAY FROM THIS INVOICE)<br />
" I\() (,/<br />
, : \l) , ( _<br />
: \ i ". ; ! ../(-)<br />
j i<br />
•
6917 1028 38346 6/17/2009 15,00000<br />
•<br />
MISSISSIPPI COt,ST COLlSEUlVI COMMISSION<br />
P,O BOX 4676<br />
BilOXI, MS 39531<br />
Hancocl\ San!, 35·368<br />
Gulfport, I\\ississi"p, 3
Greg Cantrell, Inc.<br />
121 Oak Manor Lane<br />
•<br />
Saint Rose, LA 70087<br />
Invoice<br />
DATE INVOICE #<br />
6/17/2009 1028<br />
BILL TO<br />
MS Coast Coliseum & Convention Center<br />
2350 Beach Boulevard<br />
Biloxi, MS 39531<br />
ATIN: Matt McDonnell<br />
I..-..<br />
, !/<br />
-----J "',J<br />
,;<br />
/<br />
/<br />
;<br />
I<br />
;<br />
, !<br />
ITEM DESCRIPTION Est Amt Prior Amt Curr % Total % Amount Due<br />
Provided Landscape Architectural services for<br />
the design and management of the Mississippi<br />
Coast Coliseum & Convention Center located<br />
in Biloxi, MS.<br />
Design Project Management 30,000.00 50.00% 50.00% 15,000.00<br />
/00-0 /-/110<br />
Please make checks payable to Greg Cantrell, Inc, (<br />
address<br />
Thank you for your business!<br />
Phone # Fax # E-mail<br />
504-468-8481 504-467-5826 ctcantrell@gmail.com<br />
I<br />
$15,00000
,--<br />
.1(.: .; ~,~ .\ .:'. i !,'.;. (~; ·'i ;<br />
7049 38162 6/9/2009 6,78600<br />
•<br />
I<br />
.-._---- .. _..~..._.,<br />
MiSS1SSiPF! co/J..s"(<br />
C!JL!:';=LJ~i~ cr;~ii~,:\iSS1()i'.i<br />
,. .<br />
I I ; ,<br />
--··-·-·-~~~~·~._~.·~~:i_~~~~_~Q~~~I~=-~,~~~~,f;~.Q,~i~~ ~--=~'~"?, i~:S3~·.':\;·,j.~~Q~=-~-~~.~.-t-= ,~~ _=~:~~~.~r~~!y~~:_.. ~-==~~,~L~~-.~~;~~.~~~~.~~9~~~~~~· ,.~,==.<br />
, i i : !<br />
405935 i<br />
.,.,, -i ~._<br />
6/9/09<br />
...-~----.-~-----.__...<br />
i 6,78600:<br />
., .._~_._~.L<br />
0_00 i<br />
_~<br />
6786,00<br />
__ l_~.~ .. ~_.,~~ __ ._._,. ·0 . _,.,-,_ ,. . .... ._.. , _<br />
---_.__._------ -- --'--'~---" ----_.._----_._.... --_.--"..._.--------------------- -----...._," -- ----------------------._----------------_._----------<br />
MISS!SSIPPI COAST COLISEUM COMMISSION<br />
PO BOX 4676<br />
B'LOXI. MS 39531<br />
Hdncock Banh<br />
Guifport. Mississippi 39501<br />
Wi-3c5<br />
GS5<br />
405935<br />
VENDOR NO. CHECK NO CHECK DATE CHECK AMOUNT<br />
7049 '" 405935'<br />
I:<br />
DOLLARS<br />
CENTS<br />
eE<br />
SIX THOUSAND SEVEN HUNDRED EIGHTY SIX AND 00/100<br />
CHRISTOPH PACCARD BELLFOUNDRIES<br />
F POBOX 1042<br />
ORDER 0 CHARLESTON SC 29457<br />
6/9/09 $6.786.00<br />
----_._~-------.._-------- ,-----~---------<br />
/<br />
/<br />
"<br />
•<br />
/<br />
r'·" \<br />
1 , • 1><br />
'.<br />
'.'<br />
,. i·'· :<br />
405935<br />
f3.! 9/0~<br />
000<br />
6)8600
PURCHASE REQUISITION FORM<br />
PURCH,-\SE ORDER 0:0.:<br />
. • "1' .r ,-{.·.f /~ :.:'<br />
-;-'-',:_,~_._._..~~~.,~~,~~,-<br />
BUDGET CODE<br />
--.,------'------_.._-<br />
DEPART~TENT:<br />
j .", l'\ {j\),<br />
D-\TE REQliESTED:<br />
DATE ORDERED·<br />
f<br />
_~~y J'.)'\<br />
REQUESTED BY:<br />
DEPT HEAD APPROVAL:<br />
AD\![i\ISTRUIVE APPROVAL: ị .'.1./) /.,'<br />
j ··i<br />
.( ". f\<br />
ARTICLES OR SERVICES I ( )<br />
~/ . /<br />
\ ' i{. I I 1\/\·/·..·.·1 ) ,'\ !. "1"I:'~:' 'i"... ./ ../'/ /'\, ,./<br />
'/\/,'\ r ,_ .. ' '.. .." ...f.-A K<br />
fr·:e llfe)-l \T ~('~'rrJ K'f\J<br />
")<br />
r:~f
Page 3 of4<br />
•<br />
e haven't heard back from you in several days; is this project stil! available?<br />
tan Christoph, President<br />
hristoph Paccard Bellfoundries<br />
.!'N'!'1,Chri.sI9Ph Paccard ,com<br />
00-849-6670<br />
ax: 843-557·1619<br />
,S,:<br />
Create your own bell online at wvvwGamp_aDuDa:pell-s:;om<br />
---- Original Message ----<br />
rom: GL§g9~[i?J,~.§<br />
0: 'Stan~b[istQPh'<br />
ent: Thursday, May 14, 2009 5:23 PM<br />
ubject: RE: Coast Coliseum Clock<br />
hank you for the prompt reply. Can you provide a sketch or picture of your design?<br />
regg<br />
•<br />
rom: Stan Christoph [mailto:stan@christophpaccard.com]<br />
ent: Thursday, May 14, 20093:40 PM<br />
0: GBlaize@mscoast~ollS.gJJJI1..."J;;Qm<br />
c: Chuck White; Beverly Kline<br />
ubject: Coast Coliseum Clock<br />
hanks for your inquiry with us. The style you have mentioned to me is a standard style for us. The hands<br />
nd markers are of aluminum finished to your specifications. The bUdget for the clock including automatic<br />
ontroller with GPS and installation is $6,786 + any taxes, fees, permits, shipping.<br />
lectrical, safe access, provision of recess in wall for movement, (we will provide cover panel to match<br />
our finish), is the responsibility of the purchaser.<br />
lease let me know if this meets your requirements and I will send out a formal purchase agreement.<br />
•<br />
tan Christoph, PreSident<br />
hristoph Paccard Bellfoundries .<br />
,1'/'!\f.LChr!$tophp:;'1ccarQ,corn i, \ ('" LI( _/ Ii) I<br />
/"' ,i "tll<br />
00-849-6670 if) ./ I:_;!~' f<br />
ax: 843-557- 1619 i r', I~\ i'( .r (::i '/<br />
.S.:<br />
\ 'r\l}1. ,,"<br />
Create your own bell online at W':l'NCamp?nUlla-b~ll_com<br />
/ (\<br />
7 v') I i:-<br />
{Ii<br />
,J I<br />
" (",-J"<br />
A '0, ')(\no
,<br />
'/049 1305<br />
38462 5/11/2009 19404<br />
•<br />
,~,,\:,:;:~j:::~:3;~~~F~'1 C.rJr\.':;;!<br />
Cf'.)\ iSC-:t. 1 : 1 .;\ c(>\,r,A;I:):;:~i(~·\j<br />
"<br />
406174 1<br />
7/21/09<br />
.. ._..._,_~ ... _l<br />
.. - ~<br />
2:.;:-5._~.~:?).i::l =. __..___ _1.-, ...._..(:'~·.!~i; :(,::.j~'!.Q:J:\:<br />
_____Q,QQ L.__. 199.Q~ _<br />
M1SSiSSIPFjl CO t\ST COLISEUM COMi\1ISSiON<br />
P.O BOX 4676<br />
BilOXI, MS 39531<br />
~·~anc()c~( 8~3nK BS·,3f.;~<br />
G~jlfp0n. 1-,!iSSlssippi 'J~lS(i \ nSS<br />
406174<br />
7049 406174 7/21/09 ....$194.04<br />
DOLLARS<br />
CENTS<br />
ONE HUNDRED NINETY FOUR AND 04/100<br />
CHRISTOPH PACCARD BELLFOUNDI:;IES<br />
POBOX 1042<br />
CHARLESTON SC 29457<br />
----- .---_..---_._---------------_._-_._--------._-_.._-~<br />
--...-.-..----.-- .--- -. ~..-.-------....-,_.. .-------"'.----- r"-·---·· .--.------ _.....<br />
'/""i'()C> ''') I IN';nwiO ~I() I F' 0 ~IU i :~IVGICE DMC: ;<br />
. .:-.._:~~_.~~_r_~~~~.,.~ .. _ .._.. _.. l,~._~~__ ~.=_ __ ,,~=_ ",,"_ ~ .. ~, .__ ~~_ ..... _.....)-.. ,_._...__ ....__ ., ._.... __.__ _.1-<br />
7049 1 1305 !38462 I 5/11/2009<br />
!<br />
:N\/DI~~-;:;~~;!·t,';---T- .-<br />
_ •...__._.__ ._.__.. .__._ .._•.. _. . __ L<br />
194.04<br />
...._----------_.- ._-_._-------<br />
•<br />
406174 7;21/09 19404 000 19404
•<br />
.'~', .<br />
The Christoph Company, Inc.<br />
Phone: 800-849-6670<br />
PO Box 1042<br />
843-557-1619<br />
Invoice Number: 1305<br />
Invoice Date:<br />
Page:<br />
Jun 11 .. 2009<br />
Bill To:<br />
Mississippi Coast Coliseum<br />
PO Box 4676<br />
Biloxi. MS 39535<br />
___<br />
---~"~~,.,-~~----<br />
~~,.. ~,__,--__J<br />
Shlpto:·--.------.-------------.. -.'~~-'-i,<br />
----~~~, -,~-~.~._~ .., - ~~",_ "..........;<br />
•<br />
, ....,« ',Cu~t6mer,.c.,<br />
'I,.c.0-,---,---,---,--'_'·· ,',.c.<br />
--- .,...._...._,-------.,...._~----- ----------._- _.----<br />
.•• -,---,-~t.=3)'·:i':; .:':iCuSI?n1Elr PO '.. .". --':.,'J ••:,,:-}",::" .Paym~nt Terms' ,", '..'--'-lJ<br />
Mississippi Coast I i Net Due<br />
~_:~."SalesRe'p'·lp LL:2L,:,J'i,': .'L: ::~hippil1g~eth6d".;X:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 90<br />
ORDER AUTHORIZING DISPOSAL OF RECORDS, BEING<br />
PRELIMINARY LAND ROLL DOCUMENTATION,<br />
WHICH ARE ELIGIBLE FOR DISPOSAL IN<br />
ACCORDANCE WITH RETENTION SCHEDULES,<br />
PREVIOUSLY APPROVED BY LOCAL GOVERNMENT<br />
RECORDS COMMITTEE AND ADOPTED BY THE BOARD<br />
OF SUPERVISORS<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE disposal ofrecords, being<br />
-Preliminary Land Roll documentation, which are eligible for disposal in accordance with<br />
Retention Schedules, previously approved by Local Government Records Committee and<br />
adopted by the Board ofSupervisors, the list ofeligible records to be disposed follows this Order<br />
as Exhibit A.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
• INTEROFFICE MEMORANDUM<br />
TO:<br />
FROM:<br />
SUBJECT:<br />
HARRISON COUNTY-BOARD OF SUPERVISORS<br />
JANI GLASIER-RECORDS MANAGEMENT ASSISTANT<br />
RECORDS ELIGIBLE FOR DISPOSAL<br />
DATE: 6/16/2009<br />
These are records which have reached their Retention Schedules and are currently<br />
eligible for disposal. .Attached is a copy of the retention schedules and signatures needed<br />
to comply with the records disposal procedures.<br />
They have been reviewed and<br />
approved for disposal by the appropriate departmental heads. Please add these items to<br />
the next Board of Supervisors agenda. Thank you for your time,<br />
•<br />
Janis Glasier<br />
•
•<br />
Department: DSC 048<br />
Request for Disposal of Inactive Records<br />
Office:<br />
Tax Assessor<br />
Date:<br />
•<br />
Box Box Contents Date Retention Retention Destroy<br />
# Barcode [Chan. Ct Reporter's Notes) Range Schedule Period Date<br />
35 52.246 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005<br />
0102.05.001.000 - 1704<br />
°313C.°3·021.000<br />
36 52247 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005<br />
°31·1i.02.013·000 - 1704<br />
°503.16.002.000<br />
37 52248 2001 Preliminary Land Roll 2001<br />
'-1--<br />
GSC 3 years 01/2005<br />
050 3.16.002.001 - 1704<br />
06110.04·082.000<br />
38 52249 2001 Preliminary Land Roll 2001 GSC 3 years<br />
.-<br />
01/2005<br />
0612B.Ol.022.000 - 1704<br />
0806.21.018.020<br />
39 522.5 0 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005<br />
0806.21.018.021 - 170 4<br />
0811H.05.043·000<br />
--<br />
4° 52251 2001 Preliminary Land Roll 2001 GSC 3 years 01/200 5<br />
0811H.05·0 43·000 - 1704<br />
1008D.Ol.020.009<br />
41 52252 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005<br />
1108D.Ol.020.010 - 17°4<br />
1106.15.0 02.008<br />
.-<br />
•
•<br />
Department: DSC 048<br />
Request for Disposal of Inactive Records<br />
Office:<br />
Date:<br />
Tax Assessor<br />
July 14 th , 2009<br />
•<br />
•<br />
Box Box Contents Date Retention Retention Destroy<br />
# Barcode Range Schedule Period Date<br />
128 85380 Petitions for Change in 1990-1992 GSC 3 years 01/1996<br />
Assessed Value 1706<br />
129 85384 Petitions for Change in 1993-1994 GSC 3 years 01/1998<br />
Assessed Value 1706<br />
130 85385 Petitions for Change in 1989-1995 GSC 3 years 01/1999<br />
Assessed Value/Tax 1706<br />
Refunds<br />
131 85386 Petitions for Change in 1998-1999 GSC 3 years 01/2003<br />
Assessed Value 1706<br />
132 85387 Petitions for Change in 1998-2001 GSC 3 years 01/2005<br />
Assessed Value 1706<br />
133 85388 Petitions for Change in 2001-2002 GSC 3 years 01/2006<br />
Assessed Value 1706<br />
139 85394 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(AA - CANI)<br />
140 85395 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(CANN - ES)<br />
-<br />
141 85396 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(ET - HOll)<br />
142 85448 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(HOLL- LEV)<br />
143 85449 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(LEW -Ol)<br />
144 85480· Homestead Exemption 1990 GSC 3 years· 01/1994<br />
Applications 1701<br />
(PAC- SHE)
•<br />
Department: DSC 048<br />
Request for Disposal of Inactive Records<br />
Office:<br />
Date:<br />
Tax Assessor<br />
July 14 th , 2009<br />
-<br />
Box# Box Contents Date Range Retention Retention Destroy<br />
Barcode Schedule Period Date<br />
145 85451 Homestead Exemption 1990 GSC 3 years 01/1994<br />
Applications 1701<br />
(SHI-ZWART)<br />
146 89561 Disallowed HE 2002 GSC 3 years 01/2006<br />
1705<br />
•<br />
•
Counties<br />
Tax Assessor<br />
State of Mississippi Local Government Records<br />
RECORDS RETENTION SCHEDULE<br />
SERlES # TITLE DESCRIPTION RETENTION<br />
GSC 17 01<br />
Homestead Exemption<br />
Applications<br />
Tax Assessor's copy of Homestead Exemption Applications.<br />
Three (3) years from date of<br />
application<br />
Approved 1'0/15/2002<br />
X.'" GSC 17 02<br />
GSC 17 03<br />
GSC 17 04<br />
GSC 17 05<br />
Appraisal Database<br />
Property Record Card/Sheets<br />
Preliminary Tax Roll<br />
Disallowed. Homestead<br />
Exemption Applications<br />
Database containing property appraisal information.<br />
Record of each property within the county containing appraisal<br />
information.<br />
Preliminary roll prior to changes/corrections made by Board of<br />
Supervisors.<br />
Applications for homestead exemption that have been rejected.<br />
Seven (7) years or until<br />
superceded, whichever is longer.<br />
If database is captured as it is<br />
used to generate the Assessment<br />
Roll (GSC-Ol-12), the electronic<br />
copy may be preserved in Heu of<br />
the paper copy ofthe Assessment<br />
Roll.<br />
Approved<br />
Seven (7) years or until<br />
superceded, whichever is longer.<br />
The electronic copy (GSC-17-02)<br />
may be preserved inlieu of the<br />
paper copy.<br />
Approved<br />
Three (3) years.<br />
Approved<br />
Three (3) years.<br />
Approved<br />
-J<br />
Th is retention sehedule has been approved for use only by the jurisdiction indicated above In accordance with instructions which appear on the cover of this schedule.<br />
Thursday, Apri[ 2\,2005<br />
Page 40 of48<br />
•
Counties<br />
Tax Assessor<br />
State of Mississippi Local Government Records<br />
RECORDS RETENTION SCHEDULE<br />
.)J!..,.ltil!.J,) # TITLE DESCRIPTION RETENTION<br />
GSC 17 06 Petitions for Change in<br />
Assessed Value<br />
Requests from landowners for adjustments in valuations of<br />
property.<br />
Three (3) years.<br />
Approved<br />
This retention schedule has been Jlpproved for use only by the jurisdiction indicftted above.in accordance with instructions which appear on the cover of this schedule.<br />
Thursday, A.2005<br />
.<br />
Page 41 of 48
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 91<br />
ORDER AUTHORIZING DISPOSAL OF RECORDS, BEING<br />
RECEIVING REPORTS DOCUMENTATION, WHICH ARE<br />
ELIGIBLE FOR DISPOSAL IN ACCORDANCE WITH<br />
RETENTION SCHEDULES, PREVIOUSLY APPROVED BY<br />
LOCAL GOVERNMENT RECORDS COMMITTEE AND<br />
ADOPTED BY THE BOARD OF SUPERVISORS<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE disposal ofrecords, being receiving<br />
reports documentation, which are eligible for disposal in accordance with Retention Schedules,<br />
previously approved by Local Government Records Committee and adopted by the Board of<br />
Supervisors, the list ofrecords eligible for disposal follow this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Memorandum<br />
"~---_.._~~---------<br />
July 21, 2009<br />
•<br />
To:<br />
From:<br />
Phone:<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
Janis Glasier, Records Vault<br />
228-865-4121<br />
These are records stored at ACE Data Storage that are eligible for disposal according to their retention<br />
schedules. A copy of the relevant retention schedules is also attached. These records have been<br />
processed thru the appropriate departments and have been approved for disposal pending Board of<br />
Supervisors approval. Please add these records for disposal to the official Board Agenda. Thank you for<br />
your time and if you have any questions, contact me and I will do my best to answer them. I am<br />
available on Tuesdays and Thursdays from 8am-5pm. You can also email me at<br />
JEGlasier@co.harrison.ms.us<br />
Sincerely,<br />
Janis Glasier<br />
•<br />
•
Counties<br />
Purchasing Records<br />
State of Mississippi Local Government Re.cords<br />
RECORDS RETENTION SCHEDULE<br />
SERIES # TITLE DESCRIPTION RETENTION<br />
GSC 04 01<br />
Bids<br />
Successful and unsuccessful bids received for purchases of<br />
goods or services. Associated documentation may include<br />
correspondence, preliminary work papers, requests for<br />
proposals or information, published notices, proofs of<br />
publication, plans, specifications and other related materials.<br />
Five (5) years or three (3) years<br />
after release ofaudit, whichever is<br />
later.<br />
Approved: 4/2111998<br />
GSC 04 02<br />
Purchase Orders<br />
Purchase orders.<br />
Three (3) years after release of<br />
audit.<br />
Approved: 4/2111998<br />
GSC 04 03<br />
State Contracts<br />
Reference copy ofpurchase contracts issued by State of<br />
Mississippi.<br />
Until superseded.<br />
Approved: 4/21/1998<br />
I This retention schedule has been approved for use only by the jurisdiction indicated above in accordance with instructions which appear on the cover ofthis schedule. I<br />
MaY6,2oo.<br />
P.Of57
•<br />
Request for Disposal of Inactive Records<br />
Department: DSC 012-320<br />
Office:<br />
Purchasing<br />
Date:<br />
•<br />
Box# Box Contents Date Range Retention Retention Destroy<br />
Barcode Schedule Period Date<br />
27 1726 Receiving Reports 10/22/1998- GSC 4 years 01/2004<br />
(copies) 01/25/1999 012.6<br />
28 4441 Receiving Reports 01(26/1999- GSC 4 years 01/2004<br />
(copies) 03/19/1999 0226<br />
56 118108 Receiving Reports 01/12/2004- esc 4 years 01/2009<br />
(copies) 03/25/2004 0226<br />
57 118109 ReceiVing Reports 03/25/2004- GSC 4 years 01/2009<br />
(copies) 05/03/2004 0226<br />
58 118110 Receiving Reports 05/04/2004- GSC 4 years 01/2009<br />
(copies) 08{og/2004 0226<br />
59 159695 Purchase Orders 03/2002 GSC 4 years 01/2007<br />
(processed) °4°2<br />
60 1596 96 Purchase Orders 03/2002- GSC 4 years 01/2007<br />
(processed) 04/2002 °4°2<br />
61 159697 Purchase Orders 04/2002 GSC 4 years 01/2007<br />
(processed) °4°2<br />
62 1596 98 Purchase Orders 04/2002 GSC 4 years 01/2007<br />
(processed) °4°2 --<br />
63 159699 Purchase Orders OS/2002 GSC 4 years 01/2007<br />
(processed) 0402<br />
64 159700 Purchase Orders OS/2002- GSC 4 years 01/2007<br />
(processed) 06/2002 °4°2<br />
65 1597°1 Purchase Orders 06/2002 GSC 4 years 01/2007<br />
(processed) 04°2<br />
66 159702 Purchase Orders 06/2002- GSC 4 years 01/2007<br />
(processed) 07/2002 °4°2<br />
67 1597°3 Purchase Orders 07/2002 GSC 4 years 01/2007<br />
(processed) °4°2<br />
68 .159704 Purchase Orders 07/2002- GSC 4 years 01/2007 .<br />
(processed) 08/2002 °4°2<br />
•
•<br />
Request for Disposal of Inactive Records<br />
Department: DSC 012-320<br />
Office:<br />
Date:<br />
Purchasing<br />
July 15 t h, 2009<br />
•<br />
Box# Box Contents Date Range Retention Retention Destroy<br />
Barcode Schedule Period Date<br />
69 159705 Purchase Orders 08/2002- GSC 4 years 01/2007<br />
(processed) 09/2002<br />
--<br />
°4°2<br />
70 159706 Purchase Orders 09/2002 GSC 4 years 01/2007<br />
(processed) 0402<br />
71 159707 Purchase Orders 09/2002 GSC 4 years 01/2007<br />
(processed) 0402<br />
72 159708 Purchase Orders 10/2002 GSC 4 years 01/2007<br />
(processed) °4°2<br />
73 1597°9 Purchase Orders 10/2002- GSC 4 years 01/200 7<br />
(processed) 11/2002 °4°2<br />
74 159710 Purchase Orders 11/2002 GSC 4 years 01/2007<br />
(processed) 0402<br />
f-----------<br />
75 159711 Purchase Orders 12/2002 GSC 4 years 01/2007<br />
(processed) °4°2<br />
76 159712 Purchase Orders 12/2002- GSC 4 years 01/2008<br />
(processed) 01/12/2003 0402<br />
-<br />
77 159713 Purchase Orders 01/2003 GSC 4 years 01/2008<br />
~......<br />
(processed) °4°2 .-<br />
78 159714 Purchase Orders 02/2003 GSC 4 years 01/2008<br />
(processed)<br />
-<br />
°4°2<br />
79 161102 Purchase Orders 02/2003- GSC 4 years 01/2008<br />
(processed) 03/2003 0402<br />
80 1611 0 3 Purchase Orders 02/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
81 161104 Purchase Orders 04/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
82 161105 Purchase Orders 04/200 3 GSC 4 years 01/2008<br />
(processed) 0402<br />
83 161106 Purchase Orders OS/2003 . G5C~arS 01/2008"<br />
(processed) °1°2 _..<br />
•
•<br />
Request<br />
for Disposal of Inactive Records<br />
Department: DSC 012-320<br />
Office: Purchasing<br />
Date:<br />
July 15 th , 2009<br />
•<br />
Box# Box Contents Date Range Retention Retention Destroy<br />
Barcode Schedule Period Date<br />
84 161106 Purchase Orders °5/zo03 GSC 4 years 01/2008<br />
(processed) 0402<br />
85 161107 Purchase Orders 06/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
86 161108 Purchase Orders 06/2003 GSC 4 years 01/2008<br />
(processed)<br />
1---<br />
°4°2<br />
87 161109 Purchase Orders 07/2003 GSC 4 years 01/zo08<br />
(processed) 0402<br />
88 161110 Purchase Orders 07/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
89 161111 Purchase Orders 08/z003 GSC 4 years 01/2008<br />
(processed) 0402<br />
go 161112 Purchase Orders 08/2003 GSC 4 years 01/2008<br />
(processed) 0402<br />
91 16113 Purchase Orders 09/2003 GSC 4 years 01/2008<br />
(processed) 0402<br />
J<br />
9 2 161114 Purchase Orders 09/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
93 161115 Purchase Orders 10/2003 GSC 4 years 01/2008<br />
(processed) 0402<br />
94 161116 Purchase Orders 11/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
95 161117 Purchase Orders 11/2003 GSC 4 years 01/2008<br />
(processed) °4°2<br />
96 161118 I Purchase Orders 12/2003 GSC 4 years 01/2008<br />
(processed) 0402<br />
~._-.<br />
97 161119 Purchase Orders 12/2003 GSC 4 years 01/2008<br />
(processed)<br />
0402<br />
-~c--<br />
...<br />
98 -161120 . Purchase Orders 01/2004 . GSC 4 years· .02/2009<br />
(processed) °4°2<br />
--<br />
•
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3,2009, Item # 92<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
SPREADING UPON THE MINUTES LETTER FROM<br />
STATE OF MISSISSIPPI ATTORNEY GENERAL JIM<br />
HOOD, DATED MAY 19, 2009, APPROVING THE<br />
INTERLOCAL GOVERNMENTAL COOPERATION<br />
AGREEMENT BETWEEN HARRISON COUNTY AND THE<br />
CITYOF PASS CHRISTIAN FOR ALL EMERGENCY<br />
COMMUNICATIONS, INCLUDING 911 SERVICES FOR<br />
PUBLIC SAFETY AND PROTECTION AND OTHER<br />
PURPOSES<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY<br />
SPREADS UPON THE MIJ\JUTES letter from State ofMississippi Attorney General Jim Hood,<br />
dated May 19,2009, approving the Interlocal Governmental Cooperation agreement between<br />
<strong>Harrison</strong> <strong>County</strong> and the City ofPass Christian for all emergency communications, including 911<br />
services for public safety and protection and other purposes, which letter follows this Order as<br />
Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCD voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
STATE OF MISSISSIPPI<br />
•<br />
JIM HOOD<br />
ATTORNEY GENERAL<br />
May 19, 2009<br />
OPINIONS<br />
DIVISION<br />
Cy Faneca, Esquire<br />
P.O. Drawer W<br />
Gulfport, MS 39502<br />
Re:<br />
Interloeal Agreement Between The City ofPass Christian and<br />
<strong>Harrison</strong> <strong>County</strong> for All Emergency Communications, Including 911<br />
Services for Public Safety and Protection and Other Purposes<br />
•<br />
Dear Mr. Faneca:<br />
Attorney General Jim Hood has received your request to review and approvEfthe<br />
above-referenced Interlocal Agreement.<br />
We have examined the Agreement pursuant to the Interlocal Cooperation Act of<br />
1974 and find that the Agreement is in proper form and compatible with state law, and is<br />
hereby approved. Prior to becoming effective, in addition to being executed by the<br />
governing authorities and receiving the approval of this office, the agreement must be<br />
filed with the Chancery Clerk of <strong>Harrison</strong> <strong>County</strong> and with the Secretary of State.<br />
Further, the agreement must be filed with the State Auditor within sixty (60) days of its<br />
effective date.<br />
Sincerely,<br />
~VOJ~<br />
James Y. Dale<br />
Special Assistant Attorney General<br />
•<br />
550 HIGH STREET - POST OFFICE BOX 220 ~ JACKSON, MISSISSIPPI 39205-0220<br />
TELEPHONE (601) 359-3680 - FACSIMILE (601) 359-2285
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 93<br />
ORDER ACKNOWLEDGING RECEIPT OF THE LONG<br />
BEACH WATER MANAGEMENT DISTRICT DOCKET OF<br />
CLAIMS APPROVED AT ITS JULY 23, 2009 MEETING, AS<br />
SUBMITTED BY DUKES, DUKES, KEATING & FANECA,<br />
AND AUTHORIZING THE CHANCERY CLERK TO PAY<br />
CLAIMS, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe Long Beach<br />
Water Management District Docket ofClaims approved at its July 23, 2009 meeting, as<br />
submitted by Dukes, Dukes, Keating & Faneca, and HEREBY AUTHORIZES the Chancery<br />
Clerk to pay claims, as listed:<br />
$10,750.00<br />
a) Mary Ladner, Commissioner, $40.00<br />
b) Dave Marshall, Commissioner, $40.00<br />
c) Brett Mallette, Commissioner, $40.00<br />
d) Neel-Schaffer, Professional services from May 1,2009 - May 31, 2009/SEIS,<br />
e) Neel-Schaffer, Professional services from June 1,2009 - June 30, 2009, $10,020.00<br />
i) Quality Engineering Services, Inc., Engineering service/consulting time and report<br />
preparation Canal No.1, $1,850.00<br />
g) Dukes, Dukes, Keating & Faneca, Attorney fee, $1,559.76<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER APPROVING TOTAL PAYMENT OF $32,080.00<br />
TO DUKES, DUKES, KEATING & FANECA, FOR TORT<br />
LITIGATION SERVICES, PER LIST ATTACHED,<br />
PAYABLE FROM THE TORT ACCOllNT<br />
August 3, 2009, Item # 94<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE total payment of$32,080.00 to Dukes,<br />
Dukes, Keating & Faneca, for tort litigation services, per list attached, payable from the tort<br />
account, which list follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTrN voted<br />
Supervisor CONNIE ROCKeD voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
•<br />
WalterW. Dukes<br />
Hugh D. Keating<br />
ev Faneca<br />
Phillip W. Jarrell'<br />
W. EdWard Hatten, Jr.<br />
Trace D.McRaney<br />
Bobby R. Long<br />
Je'Nell B. Blum ••<br />
Haley N. Broom<br />
Jon s. Tiner<br />
Matthew M. Williams<br />
Adam S, Harris<br />
"'also licensed In TX<br />
".Iso licenSed In CA<br />
John McAdams, Chancery Clerk<br />
<strong>Harrison</strong> <strong>County</strong> Courthouse<br />
ATTENTION: ANGELA<br />
1801 23''':\ Avenue<br />
Gulfport, MS 39501<br />
LAw OFFICES OF<br />
DUKES, DUKES, KEATING & FANECA, P.A.<br />
2909 13 th Street, Sixth Floor<br />
GuHport, Mississippi 39501<br />
Telephone: 228-868-1111<br />
Facsimile: 228-863-2886<br />
www.ddkf.com<br />
July 27, 2009<br />
BY HAND<br />
WILLIAM F. DUKES<br />
(19:/7· 200$)<br />
GUlfport Mailing Address:<br />
Post Office Drawer W<br />
Gulfport, Mississippi 39502<br />
Toll Free; (8881 542-2034<br />
Hattiesburg Office:<br />
100 Dudley W. Conner Street<br />
Hattiesburg, MIsSissippi 39401<br />
Telepone: 601·583·0999<br />
Facsimile: 601'583-0997<br />
RE:<br />
HCSD Litigation Matters<br />
Dear Mr.<br />
McAdams:<br />
•<br />
Please find enclosed invoices totaling $32,080.00, for current legal fees<br />
and expenses incurred in the representation of various <strong>Harrison</strong> <strong>County</strong> Sheriff's<br />
Department litigation claim matters as listed below. The majority of these files<br />
allege excessive force at the HCADC. We would appreciate your placing these<br />
statements on the August 3, 2009 Board Agenda for approval .<br />
FILE NO. MATTER INV. NO. AMOUNT<br />
1811.0092 McBroom, Zeta 53693 $ 240.00<br />
1811.0104 Farrow, James T. V. Payne, et al 53694 $3,552.76<br />
1811.0109 Johnson, Devin Curt v. HCSD 53695 $ 290.00<br />
1811.0119 McBay, Gary Brice v. Payne, et al 53696 $4,386.22<br />
1811.0121 Carrubba, Marguerite v. <strong>County</strong>, 53697 $3,811. 68<br />
1811.0123 Only AI-Khidir v. <strong>Harrison</strong> Co., 53698 $ 480.00<br />
1811.0125 Ortland, John v. <strong>County</strong>, et al 53699 $ 20.00<br />
1811.0132 vanderburg, John Aaron v. HCSD, 53700 $2,054.40<br />
1811.0135 Seal, William v. HCSD, et al 53701 $1,941.70<br />
1811.0139 Hale, John 53702 $ 430.00<br />
1811.0141 Shadley, Clay Randolph v. Chinn 53703 $ 900.40<br />
1811.0142 weidow, Robert v. Sheriff, et al 53704 $ 441. 00<br />
1811.0143 Winters, Jermaine v. Sheriff 53705 $ 322.80<br />
1811.0144 Page, Aaron Wayne v. Payne, et al 53706 $9,438.44<br />
1811.0147 Farrow, James v. Cabana, et al 53707 $ 10.00<br />
1811.0149 VanMeter, Andrew Michael v. HCADC 53708 $ 80.60<br />
1811.0151 Parr v. Sigalas, et al 53709 $2,760.00<br />
1811.0154 Frady, Charles v. HCADC, et al 53710 $ 920.00<br />
If you have any questions regarding the above listed statements, please do<br />
not hesitate to call.<br />
Sincerely,<br />
•<br />
Enclosure<br />
cc: Sheriff Melvin Brisolara (w/encl.)<br />
Associated Adjusters (w/encl.)<br />
DUKES, DUKES, KEATING &: FANECA, P.A•
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 95<br />
ORDER ACKNOWLEDGING RECEIPT OF MINUTES AND<br />
EXPENDITURES OF THE HARRISON COUNTY<br />
DEVELOPMENT COMMISSION FOR MEETING MAY 19,<br />
2009, RECEIVED BY AND ON FILE WITH THE CLERK<br />
OF THE BOARD/COUNTY AUDITOR, PER SECTION<br />
59-9-27(2), MISS. CODE OF 1972 ANNOTATED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofMinutes and<br />
Expenditures ofthe <strong>Harrison</strong> <strong>County</strong> Development Commission for meeting May 19,2009,<br />
received by and on file with the Clerk ofthe Board/<strong>County</strong> Auditor, per Section 59-9-27(2),<br />
Miss. Code of 1972 Annotated.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AVE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
August3,2009, Item # 96<br />
There next came on for consideration the request of HARRISON COUNTY<br />
DEVELOPMENT COMMISSION to concur in a Resolution authorizing a Interlocal<br />
Governmental Cooperation Agreement by and between The <strong>Harrison</strong> <strong>County</strong><br />
Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, the Stone <strong>County</strong><br />
economic Development Partnership and the Stone <strong>County</strong> Board of Supervisors for the<br />
purpose of providing joint administration and to conduct a study to be funded by a U.S.<br />
economic Development Administration grant to explore, evaluate and identify economic<br />
development opportunities among them, and authorizing the <strong>Harrison</strong> <strong>County</strong><br />
Development Commission to enter into said agreement, and after a full discussion of the<br />
subject, Supervisor CONNIE M. ROCKeO offered the adoption ofthe following Order,<br />
to-wit:<br />
AN ORDER CONCURRING IN THE RESOLUTION OF THE HARRISON COUNTY<br />
DEVELOPMENT COMMISSION TO ENTER INTO A INTERLOCAL<br />
GOVERNMENTAL COOPERATION AGREEMENT BY AND BETWEEN THE<br />
HARRISON COUNTY DEVELOPMENT COMMISSION, THE HARRISON<br />
COUNTY BOARD OF SUPERVISORS, THE STONE COUNTY ECONOMIC<br />
DEVELOPMENT PARTNERSHIP AND THE STONE COUNTY BOARD OF<br />
SUPERVISORS FOR THE PURPOSE OF PROVIDING JOINT ADMINISTRATION<br />
AND TO CONDUCT A STUDY TO BE FUNDED BY A U.S. ECONOMIC<br />
DEVELOPMENT ADMINISTRATION GRANT TO EXPLORE, EVALUATE AND<br />
IDENTIFY ECONOMIC DEVELOPMENT OPPORTUNITIES AMONG THEM, AND<br />
AUTHORIZING THE HARRISON COUNTY DEVELOPMENT COMMISSION AND<br />
THE HARRISON COUNTY BOARD OF SUPERVISORS TO ENTER INTO SAID<br />
INTERLOCAL AGREEMENT.<br />
WHEREAS, that it is hereby acknowledged that this Board has received the<br />
Resolution by the <strong>Harrison</strong> <strong>County</strong> Development Commission, as stated above, and<br />
therefore,
ORDERED, that this Board does concur III<br />
said Resolution and adopts the<br />
findings contained therein; and it is further,<br />
ORDERED, that the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors does hereby approve<br />
the Interlocal Governmental Cooperation Agreement by and between The <strong>Harrison</strong><br />
<strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, the Stone<br />
<strong>County</strong> economic Development Partnership and the Stone <strong>County</strong> Board of Supervisors<br />
for the purpose ofproviding joint administration and to conduct a study to be funded by a<br />
U.S. economic Development Administration grant to explore, evaluate and identify<br />
economic development opportunities among them, and authorizing the <strong>Harrison</strong> <strong>County</strong><br />
Development Commission and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors to enter into<br />
said Interlocal Agreement, and does hereby authorize the Commission to enter into said<br />
Interlocal Agreement, and it is, further,<br />
ORDERED, that the President and Clerk of the Board are hereby authorized and<br />
directed to sign any necessary documents in furtherance of the Interlocal Governmental<br />
Cooperation Agreement by and between The <strong>Harrison</strong> <strong>County</strong> Development<br />
Commission, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, the Stone <strong>County</strong> economic<br />
Development Partnership and the Stone <strong>County</strong> Board of Supervisors for the purpose of<br />
providing joint administration and to conduct a study to be funded by a U.S. economic<br />
Development Administration grant to explore, evaluate and identify economic<br />
development opportunities among them, and authorizing the <strong>Harrison</strong> <strong>County</strong><br />
Development Commission and the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors to enter into<br />
said Interlocal Agreement.
t<br />
I' flo<br />
SUPERVISOR KIM B. SAVANT seconded the motion. On a roll call vote, the<br />
result was as follows:<br />
Supervisor W. S. Swetman III Voted: AYE<br />
Supervisor Kim Savant Voted: AYE<br />
Supervisor Marlin Ladner Voted: AYE<br />
Supervisor William Martin Voted: AYE<br />
Supervisor Connie M. Roekeo Voted: AYE<br />
A majority ofthe Supervisors present and voting in the affirmative, the President<br />
declared the motion carried and the order adopted on the 3 rd day ofAugust, 2009.
INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT<br />
, BY AND BETWEEN<br />
THE HARRISON COUNTY DEVELOPMENT COMMISSION,<br />
THE HARRISON COUNTY BOARD OF SUPERVISORS,<br />
THE STONE COVNTYECONOMUC DEVELOPMENT PARTNERSHW<br />
AND THE STONE COUNTY BOARD OF SUPERVISORS<br />
TillS INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT (the<br />
"Agreement") is made by and between the <strong>Harrison</strong> <strong>County</strong> Development Commission, the<br />
<strong>Harrison</strong> <strong>County</strong> Board ofSupervisors, the Stone <strong>County</strong> Economic Development Partnership<br />
and the Stone <strong>County</strong> Board ofSupervisors and hereinafter parties to this Agreement.<br />
WIT N E SSE T H:<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Development Commission (the "Commission") is a<br />
body politically organized and existing pursuant to Mississippi Laws of 1956, Chapter 199 (Miss.<br />
Code Ann. §59-9-1, et seq., (1972)) and performs such duties and exercises such powers as it is<br />
authorized to do pursuant to said laws; and<br />
WHEREAS, the powers and duties ofthe Commission granted under Miss. Code Ann.<br />
§59-9-l5 (1972), as amended, are the same, as to matters within the jurisdiction ofthe<br />
Commission, as those set forth and prescribed by law, and as the same may be amended from<br />
time to time, relating to the duties and powers ofcounty port commissions under Miss. Code<br />
Ann. §59-l-9 (1972), as amended; and<br />
WHEREAS, under Miss. Code Ann. §59-9-l7 and §59-9-l9 (1972), as amended, the<br />
Board of Supervisors of<strong>Harrison</strong> <strong>County</strong>, Mississippi, acting through the Commission, is further<br />
granted certain powers and authority; and<br />
1
WHEREAS, the Stone <strong>County</strong> Economic Development Partnership ("SCEDP") is a notfor-profit<br />
corporation, created by the State ofMississippi and organized and existing pursuant to<br />
Mississippi law (SB 3072 ofthe 1999 Regular Session, as signed by the Governor); and<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong><br />
Board ofSupervisors, the Stone <strong>County</strong> Economic Development Partnership and the Stone<br />
<strong>County</strong> Board of Supervisors have expressed a desire to join together to conduct a joint economic<br />
development study to explore, evaluate and identify economic development opportunities<br />
bebweenthern;and<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong><br />
Board ofSupervisors, the Stone <strong>County</strong> Economic Development Partnership and the Stone<br />
<strong>County</strong> Board of Supervisors desire to enter into the Agreement as provided by Miss. Code Ann.<br />
§17-13-1, et. seq., (1972); and<br />
WHEREAS, the purpose ofthis Agreement is to provide for the joint administration and<br />
conduct ofa study to be funded by a U.S. Economic Development Administration grant in an<br />
amount not to exceed Four Hundred Thousand and No/IOO Dollars ($400,000.00) to conduct a<br />
joint economic development study to explore, evaluate an.d identify economic development<br />
opportunities between them during the term hereof and under the conditions as more specifically<br />
set forth in this Agreement; and<br />
WHEREAS, there will be no separate or legal or administrative entity created hereby,<br />
but the purposes ofthis Agreement shall be that the governing authorities ofthe respective<br />
governmental entities, the <strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong><br />
Board ofSupervisors, the Stone <strong>County</strong> Economic Development Partnership and the Stone<br />
2
<strong>County</strong> Board ofSupervisors shall each cooperate together within and under the terms ofthis<br />
Agreement to accomplish the purposes hereof.<br />
NOW, THEREFORE, BE IT RESOLVED, by the <strong>Harrison</strong> <strong>County</strong> Development<br />
Commission, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors, the Stone <strong>County</strong> Economic<br />
Development Partnership and the Stone <strong>County</strong> Board ofSupervisors, that they do hereby enter<br />
into this Agreement for the purposes hereinafter outlined; said Agreement being authorized by<br />
Miss. Code Ann. §17-13-1, et. seq., (1972), and subject to the approval ofthe Attorney General<br />
ofthe State ofMississippi, said Agreement being as follows, to-wit<br />
SECTION 1<br />
ADMINISTRAnON AND ADMINISTRATIVE ENTITY PROVISION<br />
This Agreement will be administered in accordance with the terms and conditions set<br />
forth herein by the designated representatives under the direction ofthe <strong>Harrison</strong> <strong>County</strong><br />
Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board of Supervisors, the Stone <strong>County</strong><br />
Economic Development Partnership and the Stone <strong>County</strong> Board ofSupervisors. Each county<br />
will be represented by five (5) delegates. Four (4) delegates will be appointed by each <strong>County</strong>'s<br />
Development Commission or Development Partnership, and one (1) delegate will be the<br />
president ofeach county's Board of Supervisors. The Executive Director oftbe <strong>Harrison</strong> <strong>County</strong><br />
Development Commission and the Stone <strong>County</strong> Economic Development Partnership shall serve<br />
as non-voting ex-officio members. No separate legal or administrative agency will be created by<br />
this Agreement.<br />
SECTION 2<br />
PURPOSE AND STATUrORY AUTHORITIES<br />
(A)<br />
Under the provisions ofMiss. Code Ann. §59-1-9 (1972) et seq., the <strong>Harrison</strong><br />
<strong>County</strong> Development Commission is established and granted all rights, duties and powers vested<br />
3
upon a county port authority. Pursuant to the provisions ofMiss. Code Ann. §59-98-15 (1972),<br />
the Commission is authorized to enter into contracts or agreements with other political<br />
subdivisions or governmental entities to carry out one or more ofthe powers or duties ofthe<br />
Commission.<br />
(B)<br />
The Stone <strong>County</strong> Economic Development Partnership is established to promote<br />
economic development in Stone <strong>County</strong>, including the following: to develop, promote and/or<br />
expand existing businesses and industries in Stone <strong>County</strong>; to promote tourism in Stone <strong>County</strong>;<br />
and to assist and support the development ofinfrastructure and community services to<br />
accommodate a growing economy and community.<br />
(C)<br />
The specific purpose ofthis Agreement is to establish a working group of<br />
representatives ofthe two (2) counties whose direction and authority is limited to administration<br />
of the joint economic development planning grant awarded by the U.S. Economic Development<br />
Administration received or to be received pursuant to the Grant Application attached hereto as<br />
Exhibit A, upon adoption ofan appropriate Resolution, duly spread upon the official minutes of<br />
the <strong>Harrison</strong> <strong>County</strong> Economic Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors, the Stone <strong>County</strong> Economic Development Partnership and the Stone <strong>County</strong> Board<br />
ofSupervisors.<br />
SECTION 3<br />
FINANCING<br />
(A)<br />
The parties have received a grant from the U.S. Economic Development<br />
Administration not to exceed Four Hundred Thousand and Noll 00 Dollars ($400,000.00) to fund<br />
the conduct and administration ofthe joint study. A matching total sum not to exceed One<br />
Hundred Thousand and Noll00 Dollars ($100,000.00) is due from the grant recipients, which<br />
4
sum has been agreed to be divided and agreed to be equally paid by the Commission and the<br />
Partnership, in an amount not to exceed Fifty Thousand and No/lOO Dollars ($50,000.00) for<br />
each county. The Commission and the Partnership may each finance the performance oftheir<br />
individual duties under this Agreement by any means lawfully available to them. Consequently,<br />
no extraordinary or additional means offmancing, staffing, supplying or budgeting ofthis<br />
cooperative undertaking is required.<br />
(B)<br />
The South Mississippi Regional Planning and Development District shall act as<br />
treasurer and disbursing officer for the administration ofthe grant funds and expenses; all funds<br />
shall be received by it and all disbursements shall be made through it.<br />
SECTION 4<br />
JOINT BOARD PROVISIONS<br />
There is hereby established a joint board consisting often (10) members. Each county<br />
will be represented by five (5) delegates. Four (4) delegates will be appointed by each <strong>County</strong>'s<br />
Development Commission or Development Partnership, and one (l) delegate will be the<br />
president ofeach county's Board of Supervisors. The Executive Director ofthe <strong>Harrison</strong> <strong>County</strong><br />
Development Commission and the Stone <strong>County</strong> Economic Development Partnership shall serve<br />
as non-voting ex-officio members ofsuch Board and shall be vested with authority for the<br />
operation and administration ofthe joint operations under direction and control and supervision<br />
ofthe Board and the <strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors, the Stone <strong>County</strong> Economic Development Partnership and the Stone <strong>County</strong> Board<br />
of Supervisors.<br />
5
Upon its first meeting a schedule ofmeetings shall be established by the joint board to<br />
take place at such location(s) and time as may be agreed upon. The joint board will alternately<br />
meet in <strong>Harrison</strong> <strong>County</strong> and Stone <strong>County</strong>.<br />
No meeting ofthese representatives shall be held unless a quorum ofmembership is<br />
constituted. A quonnn shall be defined as no less than three (3) voting members represented by<br />
Stone <strong>County</strong> and three (3) voting members represented by <strong>Harrison</strong> <strong>County</strong>. Unless such a<br />
quorum is established, no action will be taken or considered a valid moving action by this<br />
quorum unless a consensus amongst all voting partners has been met.<br />
No action shall be taken by the joint board, or considered valid, without a "consensus<br />
vote." A consensus shall be defmed as a unanimous vote in the affmnative by all present board<br />
members. All actions ofthe Joint Board shall also be subject to and require approval ofthe<br />
<strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors, the<br />
Stone <strong>County</strong> Economic Development Partnership and the Stone <strong>County</strong> Board ofSupervisors<br />
SECTIONS<br />
REAL AND PERSONAL PROPERTY<br />
It is not the intent ofthis Agreement that title to any real or personal property shall be<br />
transferred between the parties in order to implement this Agreement.<br />
SECTION 6<br />
ACQUISITION OF PROPERTY<br />
No additional real or personal property is to be acquired, held or disposed ofin this joint<br />
cooperative undertaking, and all real and personal property utilized by any party in implementing<br />
this Agreement shall remain the party's property upon partial or complete termination or<br />
amendment ofthis Agreement.<br />
6
SECTION 7<br />
SEVERABILITY<br />
Ifany part, term or provision ofthis Agreement shall be held illegal, unenforceable or in<br />
conflict with any applicable law, the validity ofthe remaining portions or provisions shall not be<br />
affected thereby.<br />
SECTION 8<br />
TERM OF AGREEMENT<br />
This Agreement shall be deemed effective as of_~<br />
, 2009, once and if<br />
same has been approved by the <strong>Harrison</strong> <strong>County</strong> Development Commission, the <strong>Harrison</strong> <strong>County</strong><br />
Board of Supervisors, the Stone <strong>County</strong> Economic Development Partnership, the Stone <strong>County</strong><br />
Board of Supervisors, and the Attorney General, filed with the Secretary ofState, State Auditor<br />
and Chancery Clerk of<strong>Harrison</strong> <strong>County</strong>, and shall expire on the~<br />
~__. However,<br />
the same shall be subject to renewal by the parties. It is also agreed and understood that the<br />
parties shall notify each other, no later than thirty (30) days prior to the _~~_<br />
that they intend to renew or reject the Agreement for another period oftime to be agreed upon,<br />
but no longer than each governing Board's term ofoffice. Ifrenewed, the Agreement does not<br />
need resigning, but a Resolution adopting this Agreement and spread on each governing Board's<br />
minutes will suffice. Provided, however, this agreement may be terminated by either ofthe<br />
parties, upon thirty (30) days written notice to the other parties hereto.<br />
SECTION 9<br />
AMENDMENT<br />
7
· .<br />
TIlls Agreement may be amended upon the written agreement ofboth parties provided<br />
such amendment is approved by the Attorney General of the State ofMississippi, as provided in<br />
Miss. Code Annotated §17-13-1, et. seq., as amended.<br />
SECTION 10<br />
APPROVAL BY ATTORNEY GENERAL<br />
The parties direct that after the execution ofthis Agreement the same shall be forwarded<br />
to the Attorney General ofthe State ofMississippi for his approval, as provided by law. In the<br />
event ofdisapproval ofany section ofthe services listed herein, the parties will be required to<br />
adopt a newly drafted Agreement before any provisions ofthe Agreement are in effect.<br />
The Secretary ofthe respective Boards shall spread this Agreement, after its execution,<br />
upon the minutes ofthe respective authorities and shall, upon the return ofthe approval or<br />
rejection upon the minutes ofthe respective authorities noting in the minute book that the<br />
original recordation where the Attorney General's approval may be found on the minutes, and<br />
said Agreement shall be in full force and effect after approval by the Attorney General ofthe<br />
State ofMississippi, recorded in the Office ofthe Secretary of State, State Auditor and Chancery<br />
Court Clerk.<br />
IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Governmental<br />
Cooperation Agreement to be executed by each ofthem or their duly authorized representatives<br />
on the dates hereinafter subscribed.<br />
COMMISSION<br />
HARRISON COUNTY DEVELOPMENT<br />
8
Dated: ,2009<br />
By:<br />
_<br />
HARRISON COUNTY BOARD OF SUPERVISORS<br />
Dated: ,2009<br />
By:<br />
_<br />
STONE COUNTY ECONOMIC<br />
DEVELOPMENT PARTNERSHIP<br />
Dated-4-fr-__,2009<br />
B~<br />
STONE COUNTY BOARD OF SUPERVISORS<br />
Dated:__7_~ ~ 20,,'7 ,2009<br />
9
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOKJULY~AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 97<br />
ORDER ACCEPTING THE LOW BID OF WARREN<br />
PAVING, INC. IN THE AMOUNT OF $565,817.80 FOR<br />
IMPROVEMENTS TO THE LAMEY BRIDGE ROAD AT<br />
THE NEW D'IBERVILLE SCHOOL, PROJECT NO. SAP<br />
24(58), SUBJECT TO CONCURRENCE BY STATE AID,<br />
AND ESTABLISHING PROJECT FUND FOR THE ABOVE<br />
NUMBERED PROJECT<br />
WHEREAS, the Board ofSupervisors does hereby find as follows:<br />
1. That this Board, at a meeting heretofore held on the 13 th day ofApril 2009,<br />
adopted an Order authorizing and directing the Clerk ofthe Board to cause publication to be<br />
made ofNotice to Contractors that sealed bids will be received by the Board ofSupervisors of<br />
<strong>Harrison</strong> <strong>County</strong> at the First Judicial District Courthouse at Gulfport, Mississippi for the<br />
widening, curb and gutter, and overlay ofapproximately 0.616 miles of<strong>County</strong> roadway in<br />
<strong>Harrison</strong> <strong>County</strong>, Mississippi, known as Lamey Bridge road, also known as State Aid Project No.<br />
SAP-24(58).<br />
2. That as directed in the aforesaid Order, said Notice was published in The Sun<br />
Herald, a newspaper published and having a general circulation in <strong>Harrison</strong> <strong>County</strong>, Mississippi<br />
for more than one year next immediately preceding the date of said Order directing publication of<br />
said notice, and that the Publisher's Affidavit ofProofofPublication has been tiled with the<br />
Clerk ofthis Board, by said Clerk exhibited to the Board, and shows that said notice was<br />
published on June 12 and 19,2009.<br />
3. That publication of said notice has been made once each week for two consecutive<br />
weeks, the last ofwhich was at least seven working days prior to July 14,2009, the day fixed for<br />
receiving said bids in the legal notice identified in paragraph one thereof, said Proofof
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST 2009<br />
Publication following this Order as Exhibit A.<br />
4. That on July 13, 2009 an Order was entered designating the Board's<br />
representatives to receive bids on July 14,2009 on behalfofthe Board.<br />
5. That bids were received at the time and place and in the manner provided in said<br />
Notice, at which time said bids were opened, read aloud, and have remained on file with the<br />
Clerk ofthe Board. The bids received follow this Order as Exhibit B.<br />
6. The Board does hereby find that the bid ofWarren Paving, Inc., in the amount of<br />
FIVE HUNDRED SIXTY FIVE THOUSAND EIGHT HUNDRED SEVENTEEN AND 80/100<br />
DOLLARS ($565,817.80), is the lowest bid meeting specifications and, therefore, the best<br />
received for the widening, curb and gutter, and overlay ofapproximately 0.616 miles of<strong>County</strong><br />
roadway in <strong>Harrison</strong> <strong>County</strong>, Mississippi, known as Lamey Bridge road, also known as State Aid<br />
Project No. SAP-24(58), and that said bid is reasonable and fair and should be accepted. It is<br />
therefore,<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI that the bid ofWarren Paving, Inc., in the amount of FIVE HUNDRED SIXTY<br />
FIVE THOUSAND EIGHT HUNDRED SEVENTEEN AND 801100 DOLLARS ($565,817.80),<br />
be and the same is HEREBY ACCEPTED for the widening, curb and gutter, and overlay of<br />
approximately 0.616 miles of<strong>County</strong> roadway in <strong>Harrison</strong> <strong>County</strong>, Mississippi, known as Lamey<br />
Bridge road, also known as State Aid Project No. SAP-24(58), and that said bid is reasonable and<br />
fair and should be accepted.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AVE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3 rd day ofAugust 2009.
CONCRETE DRIVEWAY<br />
217,0<br />
S.Y. .<br />
COMBINATION .... CURB &<br />
GUTTER(TYPE "3'11)<br />
4,582 '.<br />
L.F, ...,. ..., ;, ' 39502), :Guffport. Mi!;l;I"'lPl?', I<br />
RIGH'-OF·WAYMARKERS and In ,the,office o",th~Slale<br />
31 . Aid Efl9in""r,~1 Nal'd '01<br />
201 ...., . .,' SupeNlSOfs;,·care':.9' Ihe<br />
EACH ..' Chancery Clerk's Ofli~, Post<br />
EROSION CONTROL ITEMS OffICe ~ox CC;Gulfpol1, Miss·<br />
AGRICULTURAL·<br />
STONE .. .<br />
.. LlME- isslppl, 39502.: Bids.may be<br />
delIVered in' per$Qw'to· the<br />
3.561 c;lerkor his QepuiY 'at ollher<br />
tg~MERCIAL FERTILIZER ~:~~~2~~e~I~II'j~~0J1\~~i<br />
(13-'13-13) ,\ "OffIce rnuslbildelivered nol<br />
1.761 . laler Ihan July 14.2P09, bids<br />
TON'<br />
delivered July 14, 2009. Illust<br />
AMMONIUM NITRATE be ..deliVered \0 ·\he ..Clerk's<br />
0.267' . Offl!le In !he ArstJupicial Dis'<br />
,ON triel Courthouse, Gunport,<br />
SEEDING MissiSsippi. '.. , .. ,,"',:.,.';).'<br />
1.761 The',Board of ':IlUp"tvIsOrs<br />
ACRE<br />
VEGETATIVE MAiE~IALS'<br />
h~by nollfies all. bidders thai<br />
il: will affirmatlvalylnsiJ...,.Ihal<br />
FOHMULCH<br />
In any contract enlered into<br />
3.561 ' p~(Suanllo .th;s ·edve,('tisa.<br />
TON . . menl." mlnority,.llusJness<br />
SOLID SODDING .' enlerprises' will be ,atfarded<br />
740' .. full pppllitui;iityIOs\Jbrn~ bld~<br />
S. Y. iii respbn:.e'to· thi~ invilation<br />
,EMPORARY SILT FENCE 8nd will·not.bl> .dlscrimlnated<br />
STATE OF MISSISSIPPI<br />
COUNTY OF HARRISOI\l<br />
Before me,.the undersigned Notary of <strong>Harrison</strong> <strong>County</strong>,<br />
Mississippi personally appeared (tQ.A bSY-\ ~)'¥<br />
who, being by me first duly sworn, did depose and say that she is a<br />
clerk of The Sun Herald , a newspaper published in the city<br />
Vol.<br />
Vol.<br />
Gulfport<br />
_<br />
, in <strong>Harrison</strong> <strong>County</strong>, Mississippi, and the publication<br />
of the notice, a copy of which is hereto attached, has been made<br />
in said paper d times in the following numbers and on the<br />
following dates of such paper, viz:<br />
Vol. \c>:~<br />
Vol.<br />
Vol.<br />
Vol.<br />
Vol.<br />
notice.<br />
_<br />
_<br />
_<br />
_<br />
No.,~<br />
dated<br />
No., d.~ dated<br />
No., __ dated<br />
No.,__ dated<br />
No., __ dated<br />
No., __ dated<br />
No., __ dated<br />
JUN 252009<br />
\~ day of 0U'\--Q ,20~<br />
---<br />
\S, day of "31N ,20.03..-<br />
day of<br />
day of<br />
day of<br />
,2O__<br />
,2O__<br />
,20__<br />
--- day of ,2O__<br />
day of<br />
Clerk<br />
~..<br />
,20__<br />
Affiant further states on oath that said newspaper has been<br />
established and published continuously in said country for a period<br />
of more tllan twelve months next prior to the first publication of said<br />
Sworn to and subscribed before me this -!-1-..J.2~~_day of<br />
N~O ';'fc~;~J~~~I",~~~~'I;n?~ ~~ AD 20 Ost<br />
TEMPORARY EROSION Iconsiderallon for an award. , ------~~~~---:..---=""""'='-------,..,<br />
CHECKS , The. Board 01 Supervisors Will --~-~<br />
116 me\'lt'~1 the lime and In place K."-N D i .to" j} ER K.U:\~ .".<br />
BALE ',~rst:st~ll"!lnlllis,,,r:#\;C!!,iJ.I'd I' Stai8 0: MISSIS,lppl<br />
LOOSE:' Rlp·RAP, 200 LB. 'W11/lhe~ and lnereo""n, rea
HARR~ONCOUNTYBOARDOFSUPERWSORS<br />
STATE AID PROJECT NO. SAP~24(58)<br />
WIDENING, CURB & GUTTER, oVERLA Y M<br />
LAMEYBRIDGE ROAD A T D'IBERVILLE SCHOOL<br />
JULY 14, 2009 TABULATION OF BIDS 10:00 a.m.<br />
PLAN HOLDER<br />
CERTOF NON-COL BID BID AMOUNT<br />
RESP. AFFIDAVIT BOND<br />
/<br />
,f~<br />
,/ Bond Paving Co., Inc. 01621-MC<br />
/ y ~I3Z 130;58[<br />
~.& F Construction, Inc. 11070<br />
/<br />
V<br />
1/ GeoPave (dba SCI) 04939-MC<br />
~<br />
/' r" / /nk"h~ '1...-<br />
~ VHuey Stockstill, Inc. 02764 /' / ,-5J&5¢. OCJ~d ~ z...<br />
:/ Superior Asphalt, Inc. 08457-MC 'V' / 76JZ2 ~z. / ~ ~<br />
TCB Construction Co.• Inc.<br />
08983<br />
./<br />
~<br />
'"<br />
.- .<br />
,<br />
I<br />
,<br />
~<br />
,'~ , I ..<br />
. . ..<br />
;/ vWarren Paving, Inc. 02932-SC v' /' r5"h5: , B1.., ~<br />
.~<br />
Page 1<br />
A. GARNER RUSSELL & ASSOCIATES, INC.
SECTION902<br />
PROPOSAL<br />
J u ('i-I i-'--llc.....=.-?----'..--o_0_--t--1~<br />
-, _<br />
Proposal of ~v0-=---a.._Y_r_e=--".,_--=}l.~A--_(j--,(~I)...L--Gr---,-------,t_Yl-C_.<br />
ofhiT IE~ h-=cJ-/1-f-------- y: '2-s,-Cfr<br />
(Names and addresses of those interested)<br />
and no others. Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without<br />
collusion on the part of any pe.rson, fum or corporation. I (we) certify that] (we) have carefully examined the Plans, and the<br />
Specifications, including the Special Provisions and Revisions herein, and have personally examined the site of the work. On<br />
the basis of the Specifications, Special Provisions, Revisions and Plans] (we) propose to furnish all necessary machinery, tools,<br />
apparatus and other means of construction and do all the work and furnish ~] the materials in the manner specified. I (we)<br />
understand that the quantities mentioned below are approximate only and are subject to either increase or decrease, and hereby<br />
propose to perfoon any increased or decreased quantities of work at the unit prices bid.<br />
The following is my (our) itemized Proposal:<br />
Form SA·902<br />
Revised 1-2·03
SECTION 902<br />
PROPOSAL SHEET NO. 2-1<br />
PROJECT NO. SAP-24(5B)<br />
HARRISON COUNTY<br />
For:<br />
For the widening, curb and gutter, and overlay of approximately 0.616 miles of existing <strong>County</strong> roadway known as Lamey Bridge Road in <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
also known as State Aid Project No. SAP-24(58}.<br />
I (we) agree to complete the entire site within Seventy-Five (75) Working Days.<br />
'''SPECIAL NOTICE TO BIDDERS'"<br />
BIDS WILL NOT BE CONSiDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED<br />
Ref. Pay Approx. Unit Price Item Totai<br />
No. llemNo. Description Quantity Unit Dollars Cents Dollars Cenls<br />
ROADWAY ITEMS<br />
XXXXXXXXXXX<br />
1 S-200-A MOBI L1ZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX 00<br />
XXXXXXXXXXX ·xxxxxx ~cJi 751<br />
XXXXXXXXXXX XXXXXX 0 0<br />
2 S-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
111,$""li -<br />
XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX 0°<br />
11/5" 1 7 -<br />
XXXXXXXXXXX<br />
4 S-202-D REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y.<br />
3,~<br />
5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 L.F.<br />
6 S-Z03-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y.<br />
7 8-Z08-A LIGHT LINEAR GRADING 33 STATION<br />
XXXXXX<br />
XXXXXX<br />
/C,6<br />
-~z...<br />
3 Jz....3<br />
-<br />
oJ-<br />
E=-<br />
/3<br />
7(..<br />
rZ7(<br />
sc.<br />
~ - --<br />
q-CJ~<br />
/d -gO<br />
:;.--<br />
1330 2-<br />
Jo/<br />
;/<br />
v/<br />
I<br />
_I
SECTION 902<br />
PROPOSAL SHEET NO. 2-2<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Ilem No. Description Quantity Unit Dollars Cents Dollars Cents<br />
2-'2...-<br />
a S-304-A<br />
GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y.<br />
jCJ 'Y 2'0726<br />
- -<br />
9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y.<br />
!-:? e-S""" 3::>if'> /r!) v<br />
10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON<br />
--<br />
7s-'<br />
11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.0j) TON<br />
7r<br />
a~<br />
12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON<br />
13 8-403-B HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON<br />
14 S-406-A<br />
-<br />
COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y.<br />
c:;sO<br />
--<br />
I<br />
-<br />
72/~S'" 00<br />
- ~7 SV a -"<br />
I<br />
o
SECTION 902<br />
PROPOSAL SHEET NO. 2-3<br />
PROJECT NO. SAP-24(S8)<br />
HARRiSON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
20 S-604-8 GRATINGS 400 LB.<br />
i!<br />
-fJ, {<br />
ItlJi-/ -<br />
09<br />
21 S-606-8 CONCRETE DRIVEWAY 217.0 S.Y.<br />
03 /Ov:JS-"<br />
rf<br />
22 S-609-D COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F.<br />
/¥<br />
~7 - -<br />
-<br />
23 S-617-A RIGHT-OF-WAY MARKERS (TIPE I) 31 EACH /tJ O S/O<br />
XXXXXXXXXXX XXXXXX<br />
24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM LS. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
--<br />
t,g / Co<br />
Co70"S4 ~<br />
0 0 ~<br />
CJ -<br />
IS-OOC) -<br />
25 S-616-8 ADDITIONAL CONSTRUCTION SIGNS a S.F. 10 00 0 00<br />
26 S-621-A 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE<br />
/.>ZJ 0 0'"<br />
.>-c:f<br />
- ~&' --<br />
27 S-521-B<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (50 0 6<br />
MILS)<br />
0.052 MILE<br />
"1 000 -<br />
",,0<br />
20cf<br />
~<br />
28 5-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHiTE) (60 MILS) 1.084 MILE<br />
?fOOO uo::.> Lf33G, ~~<br />
-<br />
oc.<br />
QO<br />
29 5-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (gO MILS) 0.058 MILE -;<br />
/S"00<br />
30 S-621-E-1<br />
31 S-621-G-1<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (gO 00<br />
7,129 L.F.<br />
MILS)<br />
-<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (\'VHITE)<br />
(120 MILS)<br />
831 L.F.<br />
Z-<br />
----<br />
/ -<br />
-<br />
87<br />
7/2,'7<br />
C'O<br />
1"<br />
oO<br />
/~G2- 0 6<br />
-
SECTION 902<br />
PROPOSAL SHEET NO. 2-4<br />
PROJECT NO. SAP-24(5B)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price \tern Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
32 S-62108-2<br />
THERMOPLASTiC DETAiL STRlPE (6" EQUIVALENT LENGTH) (YELLOW)<br />
(120 MILS)<br />
1,458 L.F.<br />
2-<br />
~<br />
- 2? /G,<br />
-,<br />
c::::I CJ<br />
33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 480 L.F.<br />
2-<br />
-<br />
----~<br />
c::. C1 7~O<br />
-<br />
34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F.<br />
S- 0° //8-0<br />
-y<br />
'"<br />
35 13<br />
C)~<br />
...-- esO<br />
'7/<br />
S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS EACH<br />
7<br />
GO<br />
l,.<br />
36 S-627-L<br />
TlNO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED 0-0> ..:10<br />
201 EACH<br />
MARKERS<br />
7<br />
....-<br />
/7"07 ---"<br />
Subtotal Roadway Items S~O( 2...:z....t<br />
EROSION CONTROL ITEMS<br />
37 901-S-212-A AGRICULTURAL LIMESTONE 3.561 TON<br />
38 5-212-8 COMMERCiAL FERTiLIZER (13-13-13) 1.781 TON<br />
~I-<br />
?8-<br />
-J-<br />
- -<br />
0°<br />
3'2-<br />
/2-0 ttL? ,<br />
0 0 /tJ~ 60<br />
39 S-212-F AMMONIUM NITRATE 0.257 TON "" - 0-0<br />
...<br />
/00(;; 267 -"<br />
,'0 Z-6<br />
40 S-214-A SEEDING 1.781 ACRE<br />
/2-0 - 0 V37 - ,.//<br />
41 S-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON<br />
~OO<br />
----<br />
zoo -<br />
(jf;f<br />
- ;1-<br />
7/2.-<br />
~I'
SECTION 902<br />
PROPOSAL SHEET NO. 2-5<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
45 S-815-A LOOSE RIP-RAP, 200 LB. 32 TON<br />
(p(<br />
t!>~<br />
-- 17S-S<br />
z..8"<br />
;<br />
Subtotal Roadway Items $"J.ftJ '::"~l<br />
Subtotal Erosion Control Items<br />
tS:r:rS<br />
/<br />
I<br />
Ref. Pay Approx. Unit Price Item Tolal<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
-<br />
c;;%:><br />
42 S-226-A SOLID SODDING 740 S.Y.<br />
~ :.ro ......-- ;'<br />
333CJ<br />
43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. q-~<br />
.5<br />
J~~97<br />
4 G<br />
:..--- :---;;<br />
44 S-235-A TEMPORARY EROSION CHECKS 116 BALE<br />
/el<br />
'37 92..-<br />
-<br />
/ZOZ-<br />
-~.<br />
;--f-<br />
-<br />
'7Z-<br />
~<br />
GRAND TOTAL BID S-C.S;cf/c --<br />
~<br />
-It SbS- ~/7.<br />
,/<br />
c?-a<br />
&I?<br />
t1~<br />
--' ..'.- ... ~-......... ~. ,;.--- .. -..-
SECTION 902 - Proposal (Conlinucd)<br />
J (we) furlher propose to perform all "force account Of extra work" Ihat mny be required of me IUS) on the basis provided<br />
in [he Specifications and to give such work my (our) personnl attenrjon in order 10 see Ihat it is ecollomiGllly performed.<br />
J (we) further propose to execute the attached contract agreement (Section 903) as soon as the work is awarded to me<br />
(us), and to begin and complete the work within the lime limil provided for)n the Specifications and Notice to Contractors. ]<br />
(we) also propose to execute the attached contract bond (Section 904) in an amount not Jess than one hundred (100) per cent<br />
of the total of my (our) bid. This bond shall not only serve to guarantee the completion of lhe work on my (our) pan, but aJso<br />
to guarantee the excellence of both workmanship and materials until the work is finally accepted.<br />
] (we) enclose a certified check (bid bond) for ft fI-e.- pel' CeM ~ B .tel _($ 5%) Dollars<br />
and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FIFTEEN (] 5) lays after notice<br />
of award, the amount of this check (bid bond) will be forfeited to the <strong>County</strong> of ,<br />
State of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. ]1 is understood<br />
that in case] am (we are) not awarded the work, the check wi]] be returned as provided in the Specifications.<br />
Date__1--'-----_-_I_i.,.......... > 20<br />
Respectfully submitted,<br />
_- (~1 ..... ~ W-(h f:w IYl ~ / y1 c._~.__~---------:<br />
Signed<br />
By<br />
---rr---- L.14.y.;/tMC LV. W t:tr~""<br />
C. e.o.<br />
Address Bo. PoX 2~-c{~- C;vuEP,rc:r<br />
,vt -<br />
(To be filled in if a corporation)<br />
Our corporation is chanered under the Laws of the State of Ifi 55/ S'~ I pp ;<br />
names, titles and business addresses of the executives are as follows: ~ ,<br />
lJ<br />
J '<br />
PreSIdent<br />
C<br />
~; fl1 II<br />
and the<br />
Treasurer
SECTION9
SECT10N 902--Proposal (Continued)<br />
In the event of award of the Contract to me (us) under this Proposal, J (we) conlemplate the sub-contracting of the<br />
following items, to the persons or firms named after each item in accordance with Speci:ll Provisions providing for the subcontracting<br />
:.Htached hereto if such sub-contracting thereof is approved by the Board of Supervisors and the Stale Aid<br />
Engineer. In the. event of disapproval of such SUb-contracting, J (we) agree to perform such item or items of work with my (our)<br />
own organization, in full compliance with all applicable temlS of this Proposal.<br />
NOTE: Bidder will insert below a list of the specific Pay ltems and Quantities thereof which he proposes to sub-contract,<br />
and the names and addresses of the persons or firms to whom he proposes to sub-contract each Item.<br />
In the event of the award of this contract to the above named bidder, for the performance of the work. and in the further<br />
event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer. the subcontractor<br />
or sub-contractors shall execute the following:<br />
I (we) hereby certify that the use of our names as sub-contractors on the above items, was and is with our knowledge<br />
and consent.<br />
___________~ 20<br />
_<br />
___________ 20<br />
______ 20<br />
_<br />
_<br />
___ 20<br />
_<br />
2
SECTION 902<br />
PROPOSAL SHEET NO. 2-1<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
For:<br />
For the widening, curb and gutter, and overlay of approximately 0.618 miles ofexistlng <strong>County</strong> roadway known as Lamey Bridge Road in <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
a/so known as Slale Aid Project No. SAP-24(5B).<br />
I (we) agree to complete the entire site wilhin Seventy-Five (75) Working Days.<br />
···SPECIAL NOTICE TO BIDDERS'"<br />
BIDS W/U. NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND /TEM TOTALS ARE ENTERED<br />
Ref. Pay Approx. Unit Price !lem Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cenls<br />
ROADWAY iTEMS<br />
XXXXXXXXXXX<br />
1 S-20D-A MOBIUZAnON LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
31.) 750 -<br />
XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
2 5-2Q1·A CLEARING AND GRUBBING LUMP SUM LS. XXXXXXXXXXX XXXXXX / J-.OOf!j -<br />
XXXXXXXXXXX XXXXXX I<br />
XXXXXXXXXXX XXXXXX<br />
3 S-202-A REMOVAl OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX )1/5tJo -<br />
XXXXXXXXXXX XXXXXX<br />
4 5-202-0 REMOVAL OF ASPHALT PAVEMENT (AlL DEPTHS) 48 SS.<br />
e(<br />
~<br />
XXXXXX<br />
3
SECTION 902<br />
PROPOSAL SHEET NO. 2-2<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
8 S-304-A GRANUlAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. IcJ - /t( /30 - I<br />
9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y. /() 0<br />
..-<br />
54-00 -<br />
~<br />
10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON 70 --- G7(p 9t? - I<br />
11 • S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.00 TON to - 4-~~oO - y<br />
12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON 70 - &J{p 70 - ;-<br />
13 S-403-B HOT MIX ASPHALT, ST, 12.5 rnm MIX, (LEVELING) 425.00 TON 70 - :J. 0 7~'@ - ,<br />
14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y.<br />
3 - ;? ~? 7 - II'<br />
15 8-601-8 CLASS "S" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 'J.- 00 0<br />
../""<br />
73717- - ,<br />
16 S-602-A REINFORCING STEEL 3,129 LB.<br />
I -- 3J).tt - .v<br />
17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 L.F. 30 - :J. q 7(pIJ ..-<br />
~<br />
18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH '7(p5 - ir51(fJ -<br />
~<br />
19 S-604-A CASTINGS 2,615.00 LB.<br />
3 - 7rt4-5 -
SECTION 902<br />
PROPOSAL SHEET NO. 2-3<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNlY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
20 8-604-8 GRATINGS 400 LB.<br />
t 25 'Jv6 iY& - :-<br />
21 8-608-8 CONCRETE DRIVEWAY 217.0 8.Y.<br />
54 tP5 II 7,2~ ~5 ~<br />
22 8-609-0 COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F.<br />
/6 "?7 i:J.7{(D 34-~<br />
23 • 8-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH {Pit- .- ICJ ~ 4-<br />
- p<br />
XXXXXXXXXXX XXXXXX<br />
24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
/ !50[JO<br />
XXXXXXXXXXX XXXXXX --<br />
25 S-618-B ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00<br />
26 S-621-A 6" WlDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE 17;15 - (,7 .J.~ ,<br />
27 S-621-8<br />
6' WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60<br />
MILS)<br />
0.052 MILE !f0VO '-- .230 ;1...0,.<br />
28 S-621-C 6' WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE fj-!JJ 00 - q 9-00 4-f!.);-<br />
29 8-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.058 MILE<br />
/7.76 - /()O eJ5 #<br />
30 5-621-E-1<br />
31 8-621-G-1<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (90<br />
MILS)<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (WHITE)<br />
(120 MILS)<br />
7,129 L.F. ) /5 If/ q-o 3-5 I:<br />
831 L.F. ;2. 30 It! /{ 30
SECTION 902<br />
PROPOSAL SHEET NO. 2-4<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
32 S-621-G-2<br />
THERMOPLASTIC DETAIL STRIPE (6 n EQUIVALENT LENGTH) (YELLOW)<br />
(120 MILS)<br />
1,458 L.F.<br />
:2 3r;J S353 Lrv )IV<br />
33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 460 L.F.<br />
:L. 3() 1104- - V y<br />
34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F. f) 75 IS!; 7 -t' '"<br />
35 5-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH
SECTION 902<br />
PROPOSAL SHEET NO. 2-5<br />
PROJECT NO. SAP-24{58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
42 S-226-A SOLID SODDING 740 S.Y. 5 /rt 37533 :w<br />
43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. 4- &0 /4;. 74- - ~<br />
44 S-235-A TEMPORARY EROSION CHECKS 116 BALE )0 95 /;;2 t;JO (at> ~<br />
45 8-815-A LOOSE RIP-RAP, 200 LB. 32 TON 50<br />
....-<br />
)bOD -t-<br />
.<br />
Subtotal Roadway Items<br />
55/54/ "! '7<br />
Subtotal EroSion~ems<br />
3iai I<br />
I<br />
q7<br />
v-
SECTION 902· Proposa) IConlinued)<br />
) (we) further propose 10 perform all "force accounl or extra work" that may be required of me (us) on the basis provided<br />
in the Specifications and to give such work my (our) personal at£enrion in order to See thai it is economically performed.<br />
I (we) funher propose 10 execute the attached conlract agreement (Section 903) as soon as the work is awarded to me<br />
(llS), and to begin and complete the work within the time limit provided for.in the Specifications and Notice to Conlractors. I<br />
(we) also propose to execute the attached contracl bond (Section 904) in an amount not less than one hundred (100) per cent<br />
of the lotal of my (our) bid. This bond shall nol only serve to guarantee the completion of the work on my (our) pan, but also<br />
[0 guarantee the excellence of both workmanship and materials until the work is finaJly accepted.<br />
) (we) enclose a certified check (bid bond) for ($)Dollars<br />
and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FIFTEEN (15) days after notice<br />
of award, the amount of this check (bid bond) wj]] be forfeited to the <strong>County</strong> of HCtrd{1J1l ,<br />
State of Mississippi, as liquidated damages arising OUI of my (our) failure to execule the contract as proposed. ]1 is understood<br />
that in case I am (we are) nol awarded the work, the check will be returned as provided in the Specifications.<br />
Respectfully submitted,<br />
By<br />
Title<br />
:TM1eS'Dco.ld<br />
Ife$,d(f) .j-<br />
Signed<br />
Date :fu It-t /4<br />
,20 oC;<br />
(To be filled in if a corporation)<br />
Our corporation is chanered under the Laws of the State of<br />
names, titles and business addresses of the executives are as follows:<br />
and the<br />
PreSIdent<br />
Secretary<br />
Treasurer<br />
Address<br />
Address<br />
Address<br />
3
SECTION902<br />
PROPOSAL<br />
Proposal of<br />
sc..\ ,\ ce.<br />
for constructing the following designated project within the time hereinafter specified.<br />
<strong>County</strong> at<br />
The Plans are composed of drawings and blue prints on file in the offices of the Chancery Clerk of \-:hr:n~<br />
Q.,.,.1. \ QpO'c-T"<br />
- I<br />
Mississippi.<br />
The Specifications are the currently approved Standard Specifications of the Office of State Aid Road Construction of<br />
the Mississippi Department of Transportation and the Federal Highway Administration, except where superseded or amended<br />
by Special Provisions and Revisions of the Specifications attached hereto and made a part thereof.<br />
Board of Supervisors<br />
\:\0 .cr- r ''s~ <strong>County</strong>, c=,\A\ £pov-=\: Mississippi<br />
Sirs: ThefoJlowing is made on behalf of Sc...\ \ oc•. -<br />
~e.oPo .. )e D \ V·, s iof\<br />
10210 ~C\.c. Cl".op~sd,Gtu l\i::ov±, (Y)S..::B50;:'<br />
(Names and addresses of those interested)<br />
and no others. Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without<br />
collusion on the part of any person, fum or corporation. I (we) certify that] (we) have carefully examined the Plans, and the<br />
Specifications, including the Special Provisions and Revisions herein, and have personally examined the site of the work. On<br />
the basis of the Specifications, Special Provisions, Revisions and Plans I (we) propose to fumish all necessary machinery, tools,<br />
apparatus and other means of construction and do all the work and furnish all the materials in the manner specified. I (we)<br />
understand that the quantities mentioned below are approximate only and are subject to either increase or decrease, and hereby<br />
propose to perform any increased or decreased quantities of work at the unit prices bid.<br />
The following is my (our) itemized Proposal:<br />
FOl7Tl SA-902<br />
R~\'is.d 1·2·03<br />
EXHIBIT<br />
13, ~<br />
1
SECTlON 902--Proposal (Cominued)<br />
In (he event of Jward of the Contrnct to me (us) under this Proposal, I (we) contemplate the sub-contracting of the<br />
following items, 10 the persons or firms named afler e
SECTION 902-·Proposal (Continued)<br />
In the event of award of the Contract to me (us) under this Proposal, I (we) contemplate the sub-COnll
SE CTJ0 N 902--Proposal (COOl inued)<br />
ln lhe evenl of 3wnrd of the ContnJCt 10 me (us) under this Proposal, J (we) contemplate the sub-contr3cting of the<br />
following items, to the persons or firms named after each item in accordance wilh Special Provisions providing for the subconlracting<br />
attached hereto if such sub-contracting thereof is approved by the Board of Supervisors and the Sl31e Aid<br />
Engineer. In the event of disapprovn] of such sub·contr'lcting, I (we) agree to peri"orm such item or items of work with my (our)<br />
own organization, in full compliance with all applicable tem1S of this Proposal.<br />
NOTE: Bidder wi]] inseJ1 below a list of the specific Pay I {ems and Quantities (hereof which he proposes to sub-contract,<br />
and the names and addresses of the persons or firms fa whom he proposes to sub-contract each ltem.<br />
Pay Item No. _.__:<br />
10 _<br />
Pay Item No.<br />
to<br />
Pay Item No.<br />
to<br />
Pay Item No.<br />
_<br />
(qu,lnlit)')<br />
(quaolity)<br />
(quantity)<br />
(quantily)<br />
Pay ltem No. _~ : " _<br />
(quantity)<br />
_<br />
(0 _<br />
{O<br />
_<br />
Pay ltem No --,- _<br />
(quantity)<br />
10 _ of<br />
Pay Item No. _<br />
(quantity)<br />
10 _<br />
1 hereby certify that the persons or firms are named above as<br />
persons or firms named.<br />
_<br />
of<br />
of<br />
of<br />
of<br />
of<br />
of<br />
(description)<br />
(description)<br />
------------_._---<br />
(description)<br />
(descri ption)<br />
(descri ption)<br />
(description)<br />
(descri ption)<br />
-------"----<br />
knowledge and consent of the<br />
Signed -----~]p.~~~-s::::.._ItL-------------<br />
In the event of the award of this contract to the above named bidder, for the perrormance of the work, and in the further<br />
event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer, the subcontractor<br />
or sub-contractors shall execute the following:<br />
I (we) hereby certify that the use of our names as sub-contractors on the above items, was and is with our knOWledge<br />
and consent.<br />
___________ 20<br />
___________ 20<br />
20 _<br />
____________ 20 __~_<br />
_<br />
_<br />
•<br />
•<br />
•<br />
•<br />
2
SECTION 902--Propos3] (Conlinued)<br />
In the event of 3wB2.. 's;' Cs.>CV'")bioa.k\o-o CoC'c.rVe C,v.,rb +~u.t\;e.c ~ 3-A')<br />
(guJnliry) . (descnpllon)<br />
IO~""·('f\c1""\)u..reo ~.Ir. \0::.. of \'2. mc.-O~Lape..C ...\\j(\'5. fO~_.0g4Z~__<br />
1 hereby certify that the persons or firms are name<br />
persons or fIrms named.<br />
____________ 20<br />
20 _<br />
_<br />
-------------------_.._---~-<br />
Ide5criprjon)<br />
•<br />
•<br />
Ide5cnpl;on)<br />
----------------------------- Idescriplion)<br />
•<br />
(description)<br />
(description)<br />
2<br />
(description)<br />
(description)<br />
(description)<br />
actoTs with the knowledge and consent of the<br />
In the event of the award of this contract to the above named bidder, for the performance of the work, and in the further<br />
event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer, the subcontractor<br />
or sub-contractors shall execute the following:<br />
1 (we) hereby certify thaI the use of our names as sub-contractors on the above items, was and is with OUT knowledge<br />
and consent.<br />
___________ 20<br />
____________ 20<br />
_<br />
_<br />
•
SECTION 902<br />
PROPOSAL SHEET NO. 2-1<br />
PROJECT NO. SAP-24(58)<br />
HARR\SON COUNTY<br />
For:<br />
For the widening, curb and gulter, and overtay of approximately 0.616 miles of existing <strong>County</strong> roadway known as Lamey Bridge Road in <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
also known as State Aid Project No. SAP-24(58).<br />
I (we) agree to complete the entire site within Seventy-Flve (75) Working Days.<br />
·--SPECIAL NOTICE TO BIDDERS--<br />
BIDS WlLL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. 1Iem No. Description Quantity Unit Dollars Cents Dollars Cents<br />
ROADWAY ITEMS<br />
XXXXXXXXXXX XXXXXX<br />
1 S-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX ·xxxxxx A0000<br />
XXXXXXXXXXX XXXXXX /<br />
2 S-201-A CLEARING AND GRUBBING LUMP SUM LS. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX tn. (JOO 00<br />
XXXXXXXXXXX XXXXXX<br />
f<br />
3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM LS. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX .? flX) 00<br />
I<br />
4 5-202-0 REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y.<br />
OQ<br />
j 00 2-.~O 00<br />
5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 LF.<br />
6 S-203-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y.<br />
7 S-208-A LIGHT LINEAR GRADING 33 STATION<br />
11 5""0 2599 00 ,<br />
'7 00 10 Q{"2- on<br />
iSD CO 1,95'0 00
SECTION 902<br />
PROPOSAL SHEET NO. 2-2<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No.<br />
Description Quantity Unit Dollars Cents Dollars Cents<br />
8 5-304-A GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y.<br />
9 S-3D4-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y.<br />
10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON<br />
11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.00 TON<br />
12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON<br />
13 S-403-B HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON<br />
14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y.<br />
15 5-601-B CLASS "B" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y.<br />
16 S-602-A REINFORCING STEEL 3,129 LB.<br />
17 S-603-G-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 L.F.<br />
18 S-aD3-C-B 18" REINFORCED CONCRETE PIPE, END SECTION a EACH<br />
19 S-e04-A CASTINGS 2,615.00 LB.<br />
20 00 38260 00 "I-<br />
61 00 -1.37~ (fO<br />
7/5 00 7542-6 , 100 "<br />
78 00 6"/,480 00 y<br />
R~ 00 71:88~ roO .)-<br />
,<br />
78 oD 33/S-0 00 "<br />
7 5"0 0hb7<br />
,<br />
~O [,'<br />
leOO 00 hb310 ISO 4<br />
f<br />
0 60 },877 10 £<br />
I<br />
~O 00 49,600 00 ....<br />
,<br />
B70 00 [;;12f) 00<br />
.3 7S- 980b 25" J;<br />
,<br />
jY<br />
,/
SECTION 902<br />
PROPOSAL SHEET NO. 2-3<br />
PROJECT NO. SAP-24(58}<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Deseripti 0 n Quantity Unit Dollars Cents Dollars Cents<br />
20 S-604-B GRATINGS 400 LB.<br />
21 S-608-8 CONCRETE DRIVEWAY 217.0 S.Y.<br />
22 S-609-D COMBINATION CURB & GUTIER (TYPE "3-A) 4,562 L.F.<br />
23 S-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH<br />
3 75 /)00 00 II'<br />
I<br />
~O 00 IO~~O 00 y<br />
I<br />
14 00 1A.l48 00 ~<br />
f<br />
/S-O 00 1,bSO tOt) ~<br />
XXXXXXXXXXX XXXXXX<br />
24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX 30000 00<br />
,<br />
6-<br />
25 S-618-B ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00<br />
,<br />
26 S-621-A 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE<br />
}000 00 ~8 I.~v l'<br />
27 S-621-8<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60<br />
MilS)<br />
0.052 MILE<br />
.J.11)()() 00<br />
I<br />
28 S-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE<br />
29 S-621-D 6' WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.056 MILE<br />
30 S-621-E-1<br />
31 S-621-G-1<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (90<br />
208 ro~<br />
.11000 00<br />
I<br />
1336 (JO<br />
,<br />
l-<br />
I<br />
,<br />
("00 00 87bO J-<br />
7,129 L.F.<br />
MILS)<br />
I 00 Z)2.9 00 J,<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (WHITE)<br />
(120 MILS)<br />
831 L.F.<br />
;"2-<br />
2- fJD 00 ~
SEcnON902<br />
PROPOSAL SHEET NO. 2-4<br />
PROJECT NO. SAP-24(5B)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
32 5-621-G-2<br />
THERMOPLASTIC DETAIL STRIPE {6 U<br />
EQUIVALENT LENGTH) (YELLOW)<br />
(120 MILS)<br />
1,458 L.F.<br />
33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 480 L.F.<br />
2... 00 7,9) b 00 ,..v<br />
f<br />
2. 00 qtf,() 00 ~It'<br />
34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F.<br />
35 S-627-K RED-ClEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH<br />
36 S-627-L<br />
EROSION CONTROL ITEMS<br />
5 vo } IJ2JO 00 /.11'<br />
7<br />
7 CO 9/ 00 J.<br />
nNQ-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED<br />
201 EACH<br />
MARKERS<br />
7 ..<br />
Subtotal Roadway Items<br />
00 1.40700<br />
7<br />
t,'5~.JIO<br />
~<br />
37 901-S-212-A AGRICULTURAL LIMESTONE 3.561 TON<br />
38 5-212-8 COMMERCIAL FERTILIZER (13-13-13) 1.781 TON<br />
39 S-212-F AMMONIUM NITRATE 0.267 TON<br />
40 S-214-A SEEDING 1.781 ACRE<br />
41 S-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON<br />
} 2f) 00 12,,7 32. v~<br />
600 00 ) o6R 60 ...<br />
f<br />
I .(J()O ~D 2-67 00 y~<br />
7<br />
J2.fJ(] ~O<br />
7<br />
2.,) 37 7-0 1'1-<br />
2..00 00 7/2- l:2-0 ,..l-
SECTION 902<br />
PROPOSAL SHEET NO. 2-5<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref.<br />
Pay<br />
No. Item No. Description<br />
Approx. Unit Price Item Total<br />
Quantity Unit DoUars Cents Dollars Cents<br />
42 S-226-A SOLID SODDING 740 S.Y.<br />
43 8-233-A TEMPORARY SILT FENCE 4,190 L.F.<br />
44 S-235-A TEMPORARY EROSION CHECKS 116 BALE<br />
45 S-815-A LOOSE RIP-RAP, 200 LB. 32 TON<br />
-4 ~O 3330 OtJ f"<br />
'"<br />
~5 ~o /4 £.,(.,S;" ot{) ~<br />
I<br />
1"2- 00 i312. 00 &10-<br />
. "<br />
~O 00 Z~6000 ;1-'<br />
Subtotal Roadway Items<br />
'31//0<br />
,<br />
4S<br />
Subtotal Erosion Control Items<br />
J,65~ 7)... .<br />
,<br />
GRAND TOTAL BID<br />
~60~h9 17/ ~~<br />
tJt: AIL.
SECTION 902 - PrOpOsallCoolinuedl<br />
1 (we) furlher propose 10 perform all "force account or extra work" that may be required of me (us) on tbe basis provided<br />
in the Specifications and to give such work my (our) personal attention in order to see that it is economicaHy performed.<br />
I (we) further propose to execute the attached contract agreement (Section 903) as soon as (be work is awarded to me<br />
(llS), and to begin and complete the work within the time limit provided for)n the Specifications and Notice to Contractors. 1<br />
(we) also propose to execute the attached contract bond (Section 904) in an amount not less than one hundred (100) per cent<br />
of lhe rotal of my (our) bid. This bond shall not only serve to guarantee the completion of the work on my (our) part, but also<br />
to guarantee the excellence of both workmanship and materials until the work is finally accepted.<br />
1 (we) enclose a certified check (bid bond) for 5'2., ($ ) Dollars<br />
and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FJFTEEN (15) days after nOlice<br />
of award, the amount of tbis check (bid bond) will be forfeited to the <strong>County</strong> of }\o...ct:,~ ,<br />
Siafe of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. 1t is understood<br />
that in case I am (we are) not awarded the work, the check will be returned as provided in the Specifications.<br />
R"p,"fully ,ubmitt,d, ~<br />
By~.:S Se\\eC5 :S-r.<br />
l<br />
Signed<br />
---------<br />
Date 3 .. L. ,,4<br />
\<br />
(To be filled in if a corporation)<br />
,20cP)<br />
Our corporation is chartered under the Laws of the State of D:\:5$;':;:'5 \'p~"<br />
names, titles and business addresses of the executives are as fo}}ows:<br />
and the<br />
1020) L.c~o ('~~f\:3~(1u\q:ud. m'5Y£o:<br />
A Tess j<br />
IDUn I ~c.x,o
SEcnON902<br />
PROPOSAL<br />
Proposal of<br />
\Ju.~~---'--'~'----.:..-~-...:.+-ll ~-Za::::::L......l
SECTION902--Proposal (Continued)<br />
In the event of award of the Contract to me (us) under this Proposal. I (we) contemplale the sUb-contracting of Ihe<br />
following items, to the persons or firms named after each item in accordance with Speci~l Provisions providing for the subcontracting<br />
SECTION 902<br />
PROPOSAL SHEET NO. 2-1<br />
PROJECT NO. SAP-24(S8)<br />
HARRISON COUNTY<br />
For;<br />
For the widening, curb and gUller, and overlay of approximately 0.616 miles of eXisting <strong>County</strong> roadway known as Lamey Bridge Road in <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
also known as State Aid Project No. SAP-24(58).<br />
I (we) agree to complete the entire site within Seventy-Five (75) Working Days.<br />
•...SPECIAL NOTICE TO BIDDERS'"<br />
BIDS WILL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
ROADWAY ITEMS<br />
XXXXXXXXXXX XXXXXX<br />
f S-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX ·XXXXXX 53 i!cJ1) 0-0<br />
xxxxxx.xxxxx XXXXXX<br />
2 8-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
4 S-202-0 REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y.<br />
5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 L.F.<br />
6 S-203-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y.<br />
Iv lilt)<br />
J3,1nJ{) VnJ<br />
J3 fJlJ7) 0"!7<br />
LIfO knJ<br />
/5 IJV '33QO OV<br />
~ Of) ~ f.p I i.e fJt)<br />
,<br />
7 S-208-A LIGHT LINEAR GRADING 33 STATION<br />
Lf5a IW I'-fY6~ t!O I-
SECTIONlf02<br />
PROPOSAL SHEET NO. 2-2<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNlY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
8 S-304-A GRANUlAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y.<br />
9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y.<br />
10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON<br />
11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 880.00 TON<br />
12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON<br />
13 S-403-8 HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON<br />
14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y.<br />
15 S-601-B CLASS "B" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y.<br />
16 S-602-A REINFORCING STEEL 3,129 LB.<br />
17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 LF.<br />
18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH<br />
19 S-604-A CASTINGS 2,615.00 LB.<br />
/~ tv ,;(~qa (J()<br />
7~ Itm .::S .Vy}( - - (J{)<br />
7£~t1O<br />
7dl):1~ItJtI<br />
75 O?J J./ClStJ1J1m<br />
7/ 100 (p ,:) I-)~Iltv )<br />
77 fJO ~,2 ?;lC)VIT7;<br />
5 tJt) '-ftj'l5 {[f) ,<br />
/ J tJ7JZ} IJt} 3/1 85tJ ~~<br />
./<br />
~ ~ro I~-;?g!.m?i<br />
3/ bt' 30i15:J 00 /<br />
?tn' fJ7J<br />
L/;;'1JlJ /tJ;<br />
LfIpt) /ai/fpC?~ ..
SECTION 902<br />
PROPOSAL SHEET NO. 2·3<br />
PROJECT NO. SAP-24(5B)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cenls Dollars Cents<br />
20 S-604-8 GRATINGS 400 L6.<br />
21 S-606-8 CONCRETE DRIVEWAY 217.0 S.Y.<br />
22 S-609-D COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 LF.<br />
23 S-617-A RIGHT-Of-WAY MARKERS (TYPE I) 31 EACH<br />
5 ltD .;(, U!J7) {J(}~<br />
iff LrfJ<br />
XXXXXXXXXXX XXXXXX<br />
24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
IOiL/rft; {Jt)f-<br />
I<br />
/6 1m f/J8/laO (){);;<br />
//110 tT/} 4tJ~o ptJJ-<br />
&rOZr-o !J1[} ~<br />
25 8-618-8 ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00<br />
26 S-621-A 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE<br />
27 8-621-8<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60<br />
MILS)<br />
0.052 MILE<br />
28 8-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE<br />
29 8-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.058 MILE<br />
30 S-621-E-1<br />
31 S-621·G-1<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (90<br />
7,129 l.F.<br />
MILS)<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (WHITE)<br />
(120 MILS)<br />
831 L.F.<br />
J{[a07J tv &~ IL/O J.<br />
doR I/OV'<br />
ilO7TV m-)<br />
4/)277) 07) Lf. 33fR DO ;-<br />
/, !,,1J1J {)iJ q,~ ~O t-<br />
I<br />
/ (J() 7j/~q fT{) :<br />
c1 tw<br />
/J~~~ t'1f)~
SECTION 902<br />
PROPOSAL SHEET NO. 2-4<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
32 5-621-G-2<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (YELLOW)<br />
(120 MILS)<br />
1,458 L.F.<br />
33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 480 L.F.<br />
34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F.<br />
35 S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH<br />
36 S-627-L<br />
TWO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED<br />
MARKERS<br />
201 EACH<br />
,;(l(J(J .2 qlC; '{;7tJ ~ y<br />
d IUZJ qf12{)<br />
of) ~y<br />
5 ro I, / yo IJO ,; y<br />
7 fJtJ q/ tJt} yl-<br />
7 Iw j / Ljo 7 crtJ""<br />
Subtotal Roadway Items<br />
~5&od'do v-<br />
EROSION CONTROL ITEMS<br />
37 901-8-212-A AGRICULTURAL LIMESTONE 3.561 TON<br />
38 S-212-B COMMERCIAL FERTILIZER (13-13-13) 1.781 TON<br />
/8,0 tJ7} '-/()1 l3~<br />
(~tTO rm /,IJI/) 8' 1&0 ..<br />
39 S-212-F AMMONIUM NITRATE 0.267 TON<br />
1,1J7)D (JV ~(JJ7Iva,<br />
~...<br />
40 S-214-A SEEDING 1.781 ACRE<br />
41 S-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON<br />
//atm 1m :;;. /31l;2t? J~<br />
S{07J ov<br />
7/;) .;?(J J
SECTION 902<br />
PROPOSAL SHEET NO. 2-5<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
42 8-226-A SOLID SODDING 740 S.Y:<br />
43 S-233-A TEMPORARY SILT FENCE 4,190 L.F.<br />
44 S-235-A TEMPORARY EROSION CHECKS 116 BALE<br />
45 S-815-A LOOSE RIP-RAP, 200 LB. 32 TON<br />
5 oD ~- "7 tiV lTO j<br />
L/ 11Tt) I ~ '7tJ{) rt1J~<br />
II 1m I ,.;L70 UO j,<br />
-,<br />
~1 trTJ d./44 {)1} l<br />
Subtotal Roadway Items<br />
Subtotal Erosion Control Items<br />
GRAND TOTAL BID<br />
f55(Jl~ ao<br />
r~it/c;; 3~<br />
5ft/LII~ 5..J-<br />
/<br />
,.'<br />
Cf~~
SECTION 902· Proposal (Conlinued)<br />
) (we) further propose to perform -F~c~pfb;d($5% pr6/~ ) Dollars<br />
and hereby agree that in case of my (our) failure to. execute th~ontract and fumiSh_~JFTEEN (15) days after notice<br />
of award, the amount of this check (bid bond) will be forfeited to the <strong>County</strong> of SON ,<br />
State of Mississippi, as liquidated damages arising out of my (our) failure to execute the cOntract as proposed. It is underslood<br />
thar in case J am (we are) nor awarded the work. the check wi]] be returned as provided in the Specifications.<br />
.,<br />
RespectfuIly submitted,<br />
Dale<br />
·.......:.1_-~1_4__'__,,20~<br />
By ---J..-l..l"""'-L.=:L.",,-,. 9-'....,.--'---"""-......k-:..B=·:.....J'-'--='---=--I
SECTION902<br />
PROPOSAL<br />
Proposal of_--",6,"",,-upeftOY A,p----=~=l~+,---,-,1~c=.-=-(..,<br />
Mississippi.<br />
Dale44,------P4 --C..-1J_2..D_D_q<br />
of IA:rnI-..55~~<br />
________------'~Dnl~-----<br />
for constructing the following designated project within the time hereinafter specified. ~<br />
The Plans are composed of drawings and blue prints on file in the offices of the Chancery Clerk of J:fa.,Vlrl SO,.)<br />
<strong>County</strong> at G.~ \t'P~O(~}-~ _<br />
The Specifications are the currently approved Standard Specifications of the Office of State Aid Road Construction of<br />
the Mississippi Department of Transportation and the Federal Highway Administration. except where superseded or amended<br />
by Special Provisions and Revisions of the Specifications attached hereto and made a part thereof.<br />
_<br />
_<br />
Board of Supervisors<br />
---±:hyy tS 0 to <strong>County</strong>, &utf P_D_rt-" Mississippi<br />
(Names and addresses of those interested)<br />
and no others_ Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without<br />
collusion on the part of any person, fmn or corporation. I (we) certify that 1 (we) have carefully examined the Plans, and the<br />
Specifications, including the Special Provisions and Revisions herein, and have personally examined the site of the work. On<br />
the basis of the Specifications, Special Provisions, Revisions and Plans I (we) propose to furnish all necessary machinery, tools,<br />
apparatus and other means of construction and do all the work and furnish all the materials in the manner specified. I (we)<br />
understand that the quantities mentioned below are approximate only and are subject to either increase or decrease, and hereby<br />
propose to perform any increased or decreased quantities of work at the unit prices bid.<br />
The following is my (our) itemized Proposal:<br />
Fonn SA·902<br />
R..·ised 1-2-03
SECT)ON 902--Proposal (Conlinu~d)<br />
1n the event of award of the Contract to me (us) under this Proposal, J (we) contemplate the sub-contracting of the<br />
following items, to the persons or firms named 3fler erich item in accordance with Special Provisions providing for the subcontracting<br />
attached hereto if such sub-conrracting thereof is approved by the Board of Supervisors and the State Aid<br />
Engineer. In the event of disapproval of such SUb-contracting, 1 (we) agree [0 perform such item or items of work with my (our)<br />
own organization, in full compliance with all applicable tem1S of Ihis Proposal.<br />
NOTE: Bidder will insert below a list of Ihe specific Pay hems and Quantities thereof which he proposes to sub-contract.<br />
and the names and addresses of the persons or firms ro whom he proposes to sub·contracl each Item,<br />
PayltemNo,,zllk :3k--r-~/C.... C~-
SECTION 1102<br />
PROPOSAL SHEET NO, 2-1<br />
PROJECT NO. SAP-24(Se)<br />
HARRISON COUNTY<br />
For:<br />
For the widening, curb and gutter, and overlay of approxlmately 0.616 miles of existing <strong>County</strong> roadway known as Lamey Bridge Road In <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
also known as State Aid Project No. SAP-24(56).<br />
I (we) agree to complete the entire site within Seventy-Five (75) Working Days.<br />
'USPECIAL NOTICE TO BIDDERS'·'<br />
BIDS WILL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED<br />
Ref. Pay Approx. I Unit Price Item Total<br />
No. !tern No. Description Quantity Unit Dollars Cents Dollars Cents<br />
ROADWAY ITEMS<br />
XXXXXXXXXXX XXXXXX<br />
1 5-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX 'XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
2 S-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
4 S-202-D REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y.<br />
5 8-202·E REMOVAL OF PIPE (ALL SIZES) 226 L.F.<br />
9/(100 CJo<br />
J. ,,,,. - ,~<br />
'Tf;,> ~ -' / ,J<br />
//s/7<br />
"'~~<br />
00<br />
/1~7 c-o<br />
9 £/ ~~ 08 '<br />
/3 $Z- 3/13 3'z- ~<br />
6 S-203-A UNCLASSIFIED EXCAVATION (EM.) 1,436 C.Y.<br />
:5 7b &7/<br />
.5~ ;.<br />
~<br />
7 8-208-A LIGHT LINEAR GRADING 33 STATION<br />
~J /0 / ..:l3:J.;Z..<br />
30 J
SECTION 902<br />
PROPOSAL SHEET NO. 2-2<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Tolal<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
8 S-304-A GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. /D 9y ,..LJ ~ ,22- 1<br />
9 S-304-C CRUSHED STONE (SIZE 810) (LVM) 54 C.Y. ~~1105 3)#1'''' / i) "<br />
10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON //~ ~ ///...2iJ5 t:>O iI<br />
11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.00 TON /1 §~ 759i!J f!k;;. J;<br />
12 S-403-A HOTMIXASPHALT,ST.25mmMIX 881.00 TON /07 gO C/~7 eo j<br />
13 5-403-8 HOTM1XASPHALT,ST, 12.5mmMIX,(LEVELlNG) 425.00 TON I/~~ ~o7j&O;,<br />
14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (All DEPTHS) 889 S.Y. d Pv //55"7 oc.;. i'<br />
15 S-601-S CLASS"S" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 970 ~5'" ~#o )tJ;<br />
16 5-602-A REINFORCING STEEL 3,129 LB. r / 1'3 YI/3 /7 ;<br />
17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS \Il 992 L.F. ~ Lt ~'I zz.. ~...t~J'/ ,2f'" II<br />
18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH t 13"7
SECTION 902<br />
PROPOSAL SHEET NO. 2-3<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Pfice /tem Total<br />
No. Item No. Description Quantity Unit Dollars cents Dollars Cents<br />
20 5-604-8 GRATINGS 400 LB.<br />
Lj 6/ /§I(<br />
Gt). ..<br />
21 S-608-B CONCRETE DRIVEWAY 217.0 S.Y.<br />
L/l ErO /O#;-<br />
22 S-609-0 COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F.<br />
23 5-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH<br />
/-10<br />
e'O<br />
XXXXXXXXXXX XXXXXX<br />
24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM L.S. XXXXXXXXXXX XXXXXX<br />
XXXXXXXXXXX XXXXXX<br />
tn:J t-<br />
/3 kf'o /3-9/ ~~<br />
~L/o<br />
erD<br />
7 r B1) I-<br />
7£j#<br />
25 S-618-8 ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00<br />
..<br />
iJbiJ<br />
26 S-621-A 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE<br />
27 S-621-8<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60<br />
MILS)<br />
0.052 MilE<br />
28 8-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE<br />
29 S-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YEllOW) (90 MILS) 0.058 MILE<br />
30 S-621-E-1<br />
6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (90<br />
7,129 L.F.<br />
31 S-621-G-1<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (WHITE)<br />
(120 MILS)<br />
831 L.F.<br />
4:)0<br />
~.<br />
:5tJ )i.>;-<br />
/:${)O<br />
PO ~lJg UO y<br />
~{}(j}O<br />
/~'jf)<br />
/<br />
00<br />
~1:j6<br />
t:rV y<br />
aD<br />
n ~O ,..<br />
6!{)<br />
712-9 ~I"<br />
~ fJD 16hZ: Cl:lJ,.
SECTION 902<br />
PROPOSAL SHEET NO. 2-4<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
32 5-621-G-2<br />
THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (YELLOW)<br />
(120 MILS)<br />
1,458 L.F.<br />
.,2 .&0 2CJJh tJ-Q •<br />
33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 480 L.F.<br />
2 flO 96D tJo "<br />
:s-<br />
34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F. OD /Jt5D ~o V<br />
35 S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH<br />
1 6 1 0<br />
Cf/ fJC)<br />
36 S-627-L<br />
90 /Lf01 W<br />
TlNO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED<br />
201 EACH ,.<br />
MARKERS<br />
1<br />
Subtotal Roadway Items<br />
YI ;.<br />
765JZl<br />
EROSION CONTROL ITEMS<br />
37 901-5-212-A AGRICULTURAL LIMESTONE 3.561 TON<br />
38 5-212-8 COMMERCIAL FERTILIZER (13-13-13) 1.781 TON<br />
39 S-212-F AMMONIUM NITRATE 0.267 TON<br />
40 S-214-A SEEDING 1.781 ACRE<br />
41 8-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON<br />
Ih &D<br />
~OO ffJO /068<br />
/()()f)<br />
J;2.t;lJ<br />
t/O<br />
£lC-'<br />
~7 .:Ii:.- t<br />
~D t-<br />
A/ ~li:') . y<br />
~.g7 ZD ,<br />
~tJ .eo 7/z- ~O)
SECTION 902<br />
PROPOSAL SHEET NO. 2-5<br />
PROJECT NO. SAP-24(58)<br />
HARRISON COUNTY<br />
Ref. Pay Approx. Unit Price Item Total<br />
No. Item No. Description Quantity Unit Dollars Cents Dollars Cents<br />
42 S-226-A SOLID SODDING 740 S.Y.<br />
~ 55 32J3D OCJ.<br />
... - .-<br />
43 S-233-A TEMPORARY SILT FENCE 4,190 L.F.<br />
,L/ 'l}-D /&/ZO eo j<br />
44 S-235-A TEMPORARY EROSION CHECKS 116 BALE<br />
q ~ /0# 00;<br />
45 S-815-A LOOSE RIP-RAP, 200 LB. 32 TON<br />
6/ vL/- P;;>3 zt3 ,<br />
Subtotal Roadway Jlems<br />
SUbtotal Erosion Control Items<br />
}t;<br />
76'5'/2/<br />
'7'?-'1L/~<br />
~<br />
ftt-,tH 60 ,<br />
GRAND TOTAL BID p~ /, .....\/<br />
-:;JiC/= / Y r.J<br />
~<br />
~lr<br />
79g~.a/ ~<br />
iCiZ.B2I. {)j/'<br />
t/Jt-~
SECTlON 902 - PropOSallConlinued)<br />
J (we) furrher propose to perform all "force account or extra work" that may be required of me (us) on the basis provided<br />
in the Specificalions and to give such work my (our) personal attenlion in order to see that it is economically performed.<br />
J (we) furrher propose to execute the attached contract agreemen1 (Section 903) as soon as the work is awarded 10 me<br />
(us), and to begin and complete the work within the time limit provided forin the Specifications and Notice to Contractors. 1<br />
(we) also p:ropose to execute the a\l3ched contract bond (Section 904) in an amount not less than one hundred (J 00) per cent<br />
of the lotal of my (our) bid. This bond shall not only serve to guarantee the completion of the work on my (our) part, but also<br />
to guarantee the excellence of both workmanship and materials until the work is finaJly accepted.<br />
J (we) enclose a certified check (bid bond) for ~rleo}i,5.o)oF1lIE'(Oi1f'LblL ($ 6"/0 )Dollars<br />
and hereby agree that in case of my (our) failure to execute the contract and fumish-.Hd with FIFTEEN (15) days after notice<br />
of award, the amounl of this check (bid bond) will be forfeited (0 the <strong>County</strong> of A~"ISO,.,) ,<br />
Stale of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. ]1 is understood<br />
thai in case I am (we are) not awarded the work, the check will be returned as provided in the Specific3lions.<br />
Respectfully submitled,<br />
Signed<br />
(To be filled in if a corporation)<br />
,20 0 tt<br />
OUf corporation is chartered under the Laws of the Slate of .=;Jdt-"-..o...::;~J
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 98<br />
ORDER APPROVING SUPPLEMENTAL AGREEMENT<br />
FOR STATE AID PROJECT NO. ER-0024(19)B <br />
EMERGENCY OVERLAY FOR ADDITIONAL WORK BY<br />
WARREN PAVING CO. INC., IN THE AMOUNT OF<br />
$47,979.63 AS OUTLINED IN CONSTRUCTION CHANGE<br />
REQUEST NO.3, AND AUTHORIZING THE BOARD<br />
PRESIDENT TO EXECUTE SAME<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE, and does HEREBY AUTHORIZE the<br />
Board president to execute, supplemental agreement for State Aid Project No. ER-0024(l9)B -<br />
emergency overlay for additional work by Warren Paving Co. Inc., in the amount of$47,979.63<br />
as outlined in Construction Change Request No.3, which supplemental agreement follows this<br />
Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
State Aid Suppl. Agreement - Contract<br />
(6-1-54)<br />
SUPPLEMENTAL AGREEMENT<br />
State Aid Project No.<br />
<strong>Harrison</strong><br />
ER-0024(19)B<br />
<strong>County</strong><br />
DIVISION OF STATE AID ROAD CONSTRUCTION<br />
STATE HIGHWAY DEPARTMENT OF MISSISSIPPI<br />
WHEREAS,. (1). (We), Warren Paving Company, Inc.<br />
Contract'or, of 11211 Reichold Road, Gulfport. MS 39503 and<br />
the Travelers Casualty and Surety of America<br />
of<br />
~H~a~r~t~f-o-r_d~•.-C_T--__~ ~~~~----, Surety, entered into a contract with the Board<br />
of Supervisors of <strong>Harrison</strong> <strong>County</strong> on the 7th· day of<br />
January 2009 , for the construction of the above designated project, and<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has entered into a contract with Warren Paving Company, Inc,. for the construction of<br />
Asphalt Overlay Project in <strong>Harrison</strong> <strong>County</strong>, [ER-0024(l9)Bj. and<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has determined that existing 4" thermoplastic pavement markings along centerline of<br />
bridges on Road B (Henderson Ave) need removing so the neW 6" thermoplastic can be installed properly, and<br />
WHEREAS. the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has determined that excess excavation need to be removed to properly construct the new<br />
roadway typical section on Road B (Henderson Avenue) and,<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has determined that installation ofthree (3) four-way stop beacon assemblies be installed<br />
at the intersection ofHenderson Ave. and St. Louis Str. (FHWA Disaster No. MS05-1); the intersection ofHenderson Ave and North Sir, (FHWA<br />
Disaster No. MSOS-l); the intersection ofEast Second Sir and Menge Ave (FHWA Disaster No. MS05-1); also include the installation oftwo<br />
post-mounted solar-powered crossing beacon assemblies near the Pass Christian High School, on North Street, West ofHenderson Ave. (F1iWA<br />
Disaster No. MS05-1), and<br />
WHEREAS. the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has determined that damaged guardrail be repaired located on North Sir. at Heim Ave,<br />
(FHWA DiSl\Sler No. MS05-1) and,<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors has directed that above described items be added to ER-Q024(l9)B by Construction<br />
Change Request No.3.<br />
NOW, THEREFORE, be it resolved that it is mutually agreed that said above described items be added to the Contract of ER-0024(19)B in the<br />
construction amount of$47.979.63, all in accordance with the attached Construction Change Request No.3. Also add 30 working days for lead time<br />
to order and install the flasher assemblies and guard rail items.<br />
This agreement in no way modifies or changes the original contract of which it<br />
becomes a part, except as specifically stated herein.<br />
NOW, THEREFORE, (I) (We) Warren Paving Company, Inc.<br />
CDntractor. and the Travelers Casualty and Surety of America , Surety hereby<br />
agree to said Supplemental Agreement consisting of the above, mentioned items and<br />
prices and agree that his Supplemental Agreement is hereby made a part of the<br />
original contract to be performed under the specifications thereof, and that the<br />
original contract is in full force and effect except as it might be modified by this<br />
Supplemental Agreement.<br />
Dated this the 21st<br />
day of July<br />
------ -~'---------- 2009<br />
Travelers Casualty and Surety of America Warren Paving Company, Inc.<br />
BY:<br />
""P-r-e-s....,i..,d~e-n.,.t------------<br />
surety<br />
Contractor<br />
BY:<br />
-:;;A-ct""t-o-rn--eY---l~'n---:F::-a-c""t---:&,.---;cM;";;S:-:OR-e-s""id-ce-n--Ct:--OA~g-e-nt'<br />
BY; -=T"'"i.,.-tl;;-e-------------<br />
Charles F. Porter<br />
RECOMMENDED FOR APPROVAL:<br />
APPROVgD<br />
_<br />
<strong>County</strong> Engineer<br />
Date<br />
APPROVED:<br />
BOARD OF SUPERVISORS<br />
--:-::--"7'---:-_H_a_r_r,,-:L_'s...,o~n--::-__-;-_ COUNTY<br />
Division of State Aid Road Construction<br />
(By Order of the Board<br />
Dated 3/14/88
SA Form C·10<br />
CONSTRUCTION CHANGE REQUEST<br />
Page 1 of 1<br />
No._--,3~<br />
_<br />
July 20, 2009<br />
Project No.<br />
ER-0024(19)B<br />
ATTN.: STATE AID ENGINEER <strong>Harrison</strong> COUNTY<br />
reason stated in detail:<br />
The following changes on the above project, with stations, quantities and items involved, are recommended for the<br />
A. PROPOSED:<br />
B. REASON:<br />
A. PROPOSED:<br />
B. REASON:<br />
A. PROPOSED:<br />
B. REASON:<br />
A. PROPOSED:<br />
B. REASON:<br />
Remove existing 1hermoplastic on bridges on Road "B".<br />
The proposed 6" thermoplastic striping will not properly overlay existing 4" thermoplastic striping on bridges.<br />
Remove excess excavation on Road "B".<br />
This excess material require removal for construction of roadway in accordance with typical<br />
Section - Road "B".<br />
Replace damaged flasher assemblies.<br />
Replace damaged flasher assemblies In accordance with datailed inspection report (FHWA.<br />
Disaster No. MS 05-1)<br />
Repair damaged guardrails.<br />
ReplaceJrepair guardrails as described on Detailed Damage Inspection Report (FHWA<br />
Disaster No. MS 05-1)<br />
Original Quantities & Cost<br />
S-202-C<br />
ALL ORIGINAL QUANTITIES ARE EQUAL TO 0<br />
Removal Of Thermoplastic Striping<br />
0.00 LF. @ $1.15<br />
$0.00<br />
S·203-H<br />
Excess Excavation (FM)<br />
0.00 C.Y.@ $10.00<br />
$0.00<br />
901-S-606-B<br />
W-Beam Guardrail Bridge End Section<br />
0.00 L.F. @ $28.75<br />
$0.00<br />
901-S-606-D<br />
Guardrail Bridge End Section<br />
0.000 EA@ $1,437.50<br />
$0.00<br />
901·S-606-E<br />
Terminal End Section<br />
0.00 EA@ $2,702.50<br />
$0.00<br />
901-645-A<br />
Flasher Assembly<br />
0.00 EA@ $6,434.25<br />
$0.00<br />
901-645-B<br />
Flasher Assembly<br />
0.00 EA@ $6,434.25<br />
$0.00<br />
901-645-C<br />
Flasher Assembly<br />
0.00 EA@ $6,434.25<br />
$0.00<br />
901-645-0 Two Posted Solar-Powered SChool Crossing<br />
Revised Quantities &Cost<br />
0.00 EA@ $5,203.75<br />
$0.00<br />
$0.00<br />
S-202-C<br />
Removal of Thermoplastic Striping<br />
5,000.00 LF.@ $1.15<br />
$5,750.00<br />
S-203-H<br />
Excess Excavation (FM)<br />
710.00 CY @ $10.00<br />
$7,100.00<br />
901-S-606-B<br />
W-Beam Guardrail Bridge End Section<br />
37.50 LF. @ $28.75<br />
$1,078.13<br />
901-S-606-D<br />
Guardrail Bridge End Section<br />
1.00 EA@ $1,437.50<br />
$1,437.50<br />
901-S-606-E<br />
Terminal End Section<br />
3.00 EA@ $2,702.50<br />
$8,107.50<br />
901-645-A<br />
Flasher Assembly<br />
1.00 EA@ $6,434.25<br />
$6,434.25<br />
901-645-B<br />
Flasher Assembly<br />
100 EA@ $6,434.25<br />
$6,434.25<br />
901-645-C<br />
Flasher Assembly<br />
1.00 EA@ $6,434.25<br />
$6,434.25<br />
901 "645-0 Two Posted Solar-Powered School Crossing<br />
INCREASEfQECRE
Attachment to<br />
Construction Change Request No.3<br />
ER-0024(19)B<br />
<strong>Harrison</strong> <strong>County</strong><br />
Explanation of Unit Prices<br />
1. Items S-202-C and S-203-H are negotiated prices and the prices reflect small quantities.<br />
Also they include remobilization of equipment.<br />
2. Items 901-8-606-B, 901-8-606-0, and 901-8-606-E require mobilization on small<br />
quantities and are really close to State Aid low bid prices.<br />
3. Items 901-645-A, 901-645-B, 901-645-C and 901-645-0 reflect negotiated prices with<br />
prime contractor using sub-contractors, small quantity material costs and mobilization.<br />
We also note that the combined prices noted on the OIR are more than the proposed<br />
prices.<br />
Explanation of Time<br />
1. Twenty (20) days estimated for locating and purchase of equipment and material. We<br />
also will need to get permission to sub-contract for new sub-contractors after approval of<br />
Supplemental Agreement and CCR NO.3.<br />
2. Five (5) days for mobilization (3 sub-contracts), performance of work for guard rail.<br />
3. Five (5) days to restripe and removal of excess excavation<br />
APPROVAL<br />
RECOMMENDED , 2009<br />
<strong>County</strong> Engineer
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERYISOR MARTIN OUT ON YOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 99<br />
ORDER ACKNOWLEDGING RECEIPT OF AND<br />
SPREADING UPON THE MINUTES THE LETTER OF THE<br />
OFFICE OF STATE AID CONSTRUCTION UNDER DATE<br />
OF JULY 24, 2009 ADVISING HARRISON COUNTY THAT<br />
IT HAS BEEN GRANTED AN ADDITIONAL 12 MONTHS<br />
TO EXPEND $362,800.66 ALLOCATED UNDER THE<br />
LOCAL SYSTEM BRIDGE REPLACEMENT AND<br />
REHABILITATION PROGRAM THAT WERE SUBJECT<br />
TO FORFEITURE ACCORDING TO DB 1320 OF THE 2009<br />
REGULAR SESSION<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY<br />
SPREADS UPON THE MINUTES the letter ofthe Office of State Aid Construction under date<br />
ofJuly 24, 2009 advising <strong>Harrison</strong> <strong>County</strong> that it has been granted an additional 12 months to<br />
expend $362,800.66 allocated under the Local System Bridge Replacement and Rehabilitation<br />
Program that were subject to forfeiture according to HB 1320 ofthe 2009 Regular Session,<br />
which letter follows this Order as Exhibit A.<br />
Supervisor CONNIE M. ROCKCD seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON YOTE)<br />
AYE
~~~~~w~~<br />
COUNTY ADMINISTRATOR<br />
J. Brooks Miller, Sr., P.E.<br />
State Aid Engineer<br />
Tele 601-359-7150<br />
www.msstateaidroads.us<br />
OFFICE OF<br />
STATE AID ROAD CONSTRUCTION<br />
MISSISSIPPI DEPARTMENT OF TRANSPORTATION<br />
P. O. BOX 1850<br />
JACKSON, MISSISSIPPi 39215-1850<br />
~l!Cl!lMElD<br />
JUt 2 7 2003<br />
~UpervisDrr Dist. 5<br />
i:J() I {J eX' {~'}<br />
4";/1. .1 ··5- If<br />
l.. c'.<br />
412 Woodrow Wilson Ave.<br />
Jackson, Mississippi 39216<br />
Fax 601-359-7141<br />
mail@osarc.state.ms.us<br />
July 24, 2009<br />
<strong>Harrison</strong> <strong>County</strong> Board ofSupervisors<br />
P. O. Box413<br />
Biloxi, MS 39533<br />
Re: Forfeiture of LSBP funds<br />
House Bill 1320 which was passed during the 2009 Regular Session ofthe Mississippi Legislature states<br />
"when a county has failed to expend the monies allocated to it under the Local System Bridge Replacement<br />
and Rehabilitation Program..., for an uninterrupted period oftwo successive fiscal years, the county shall<br />
forfeit and no longer be entitled to the outstanding cumulative balance on hand ofthe monies that were<br />
allocated to it under the program before that period oftime. Before a forfeiture offunds may occur under<br />
the provisions ..., the State Aid Engineer shall give written notice to the board ofsupervisors ofthe county<br />
at least ninety days before the forfeiture, and for good cause shown, he may allow the county an additional<br />
twelve months to expend the funds subject to the forfeiture."<br />
Pursuant to HB 1320, this is written notice that <strong>Harrison</strong> <strong>County</strong> has $362,800.66 eligible to be forfeited.<br />
However, after receiving Mr. Gamer Russell's letter dated July 7,2009 outlining the circumstances<br />
surrounding <strong>Harrison</strong> <strong>County</strong>'s funds, I will allow an additional twelve (12) months to expend the funds<br />
subject to the forfeiture.<br />
Ifyou have any questions please contact Daphonie Daniel at 601-359-7150.<br />
Sincerely,<br />
J. Brooks Miller, Sr., P.E.<br />
State AId Engineer<br />
JBM:ma<br />
cc:<br />
A. Gamer Russell, <strong>County</strong> Engineer<br />
Charles M. Fulghum, District Engineer<br />
Carey Webb, Asst. State Aid Engineer<br />
Daphonie Daniel
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR MARTIN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER ACKNOWLEDGING RECEIPT OF BROWN &<br />
MITCHELL, INC.'S CHECK NO. 12587 IN THE AMOUNT<br />
OF $9,957.36 AS CREDIT BALANCE ON INVOICE NO.<br />
17376 FOR THE HENDERSON POINT DRAINAGE AND<br />
ROADWAY RESTORATION, PHASE 2, FOR DEPOSIT IN<br />
THE PROPER ACCOUNT<br />
August 3, 2009, Item # 100<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofBrown & Mitchell,<br />
Inc.'s check No. 12587 in the amount of$9,957.36 as credit balance on Invoice No. 17376 for the<br />
Henderson Point drainage and roadway restoration, Phase 2, for deposit in the proper account.<br />
(Project 100% complete.)<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN 1I1 voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
(OUT ON VOTE)<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3,2009, Item # 101<br />
Rip Daniels and Tamara Wingerter presented the Board with a token ofappreciation for<br />
their support ofthe first Saving Our Sisters' Summit attended by over 5,000 women.<br />
There was no Board action taken on this matter.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, NIISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 102<br />
ORDER FINDING THAT THE MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY, DIVISION OF<br />
PUBLIC SAFETY PLANNING, HAS APPROVED<br />
SUBGRANT APPLICATION 08SP1241 EFFECTIVE JULY<br />
1, 2009 FOR THE MS STOP VIOLENCE AGAINST<br />
WOMEN PROGRAM IN THE AMOUNT OF $28,000.00<br />
(70/30 GRANT - WITH $11.492.54 STATEILOCAL MATCH),<br />
AND AUTHORIZING THE BOARD PRESIDENT TO<br />
EXECUTE THE NECESSARY CONTRACTS PERTAINING<br />
THERETO<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY FIND that the Mississippi Department ofPublic<br />
Safety, Division ofPublic Safety Planning, has approved Subgrant Application 08SP1241<br />
effective July 1,2009 for the MS Stop Violence Against Women Program in the amount of<br />
$28,000.00 (70/30 grant - with $11.492.54 state/local match), and HEREBY AUTHORIZES the<br />
Board President to execute the necessary contracts pertaining thereto, which documents follow<br />
this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeo voted<br />
AYE<br />
AYB<br />
AYE<br />
AYE<br />
AYB
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
i;.i·.·······SUBGRANTSIGNAT1JRE SHEETi ..•... ..<br />
'UlVIS{ONOFPUBLICSAFETYPLANNING<br />
'., .. OFFICE OF JUSTICE PROGRAMS<br />
.3750 1-55N.Frontage Road'<br />
'., '. .....•...... Jackson,MS3921l<br />
Ph()lle: 601987~4990 Fax: 601 987-4154<br />
2. Effective Date: 07/01/09<br />
1. Name, Address, & Phone Number:<br />
3. SubgrantNurnber: 08SP1241<br />
<strong>Harrison</strong> <strong>County</strong> Board Of Supervisors<br />
<strong>County</strong> Prosecutor's Office<br />
4. Grant Identifier: (Funding Source & Year) 2008-WF·AX-0043<br />
P. O. Drawer CC .<br />
Gulfport , MS 39502 5. Beginning & Ending Dates: 07/01/09-04/30/10<br />
Phone: (228)865-4116<br />
7. The following funds are obligated:<br />
6. Subgrant Payment Method: X Cost Reimbursement Other<br />
Budget Category Source of Funds Total<br />
Program Budget<br />
Federal % State/Local % In-Kind %<br />
Personnel $ 28,000.00 $ 8,089.63 $ 36,089.63<br />
Frinee Benefits $ 3,402.91 $ 3,402.91<br />
Equipment<br />
Travel<br />
Ooeratinl! Exoenses<br />
Contractual Services<br />
Miscellaneous<br />
Indirect Costs<br />
••<br />
TOTAL····.·.··· .....<br />
·i.·i ......... $ 28,000.00 70 $ 11,492.54 30 $ 39,492.54<br />
8. The Subgrantee agrees to operate the ~rogram outlined in this subgrant in accordance with all provisions of<br />
this subgrant as included herein. The ollowing sections are attached and incorporated into this agreement.<br />
.....<br />
Attachment A - Statement ofSpecial Conditions Attachment C- Certification Regarding Debarment, etc.<br />
Attachment B - Standard Assurances<br />
Attachment D - Certification Regarding Lobbying<br />
Attachment E - Drug-Free Workplace Certification (When Applicable)<br />
...<br />
Ii·' .... ...... AGENCYl\PPROVA~/. ......... . ...... SUBGRANfEEACCEPTANCE • i .... i.···....<br />
9. Typed Name & Tide of Approving DPSP Official: 10. Typed Name & Title of Authorized Subgrantee Official:<br />
Joyce Word<br />
Bureau Director<br />
MRIN R. LADNER<br />
President, <strong>Harrison</strong> <strong>County</strong>Board of Supervisors<br />
••<br />
11. Signature: Date: 12. Signature: Date:<br />
~VJ1, Cp{ tJ~d{,~(jr<br />
[) EX<br />
I ~IBITI
1. Applicant Agency: <strong>Harrison</strong> <strong>County</strong> BOS • <strong>County</strong> Prosecutor's Office IPage lof 1<br />
.. I<br />
.> ,... . ... -',<br />
,...<br />
>:;> ........... I. '. .• ,<br />
2. Sub2I'8DtNUIIlber . . 3. GrantIdentifiei" Number ..... ........ ,"-'. ,·•.•······4.··&· Date. .... i\ ..5.·.. Ending Date<br />
I<br />
OSSPl241<br />
07/01109<br />
2008-WF-AX-0043<br />
04/30/10 '; ...<br />
6. Activity: STOP Violence Against Women - Prosecution I/'i:< '.::
<strong>Harrison</strong> <strong>County</strong> BOS - <strong>County</strong> Prosecutoc~sOffice<br />
····3Jdrarit]d~tifiC~~~~~lll1tber········<br />
. .<br />
2008·WF-AX-0043<br />
A.FunmngRequ~t:X<br />
B. Modification Number:<br />
C. Modification Effective Date:<br />
SoUrces·<br />
9. Activity<br />
Federal<br />
State<br />
Program Income<br />
Other<br />
(Local-Private)<br />
Total<br />
STOP Violence Against Women<br />
$ 28,000.00<br />
$ 11,492.54<br />
$ 39,492.54<br />
Prosecution
U.S. DEPARTMENT OF JUSTlCE<br />
OFFICE OF JUSTICE PROGRAMS<br />
OFFICE OF THE COMPTROLLER<br />
Certification Regarding<br />
Debarment/ Suspension/ Ineligibility and Voluntary Exclusion<br />
Lower lier Covered Transactions<br />
(Sub-Recipient)<br />
This certification is required by the regulations implementing Executive Order 12549, Debarment and<br />
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published<br />
as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).<br />
(BEFORE COMPLETING CERTlFICATION/ READ INSTRUCTIONS ON REVERSE)<br />
(1) The prospective lower tier participant certifies, by submission ofthis proposal, that neither it nor its<br />
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or<br />
voluntarily excluded from participation in this transaction by any Federal department or agency.<br />
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this<br />
certification, such prospective participant shall attach an explanation to this proposal.<br />
Name and Title of Authorized Representative<br />
Signature<br />
Date<br />
Name of Organization<br />
Address of Organization
Instructions for Certification<br />
1. By signing and submitting this proposal, the prospective lower tier participant is providing the<br />
certification set out below.<br />
2. The certification in this clause is a material representation of fact upon which reliance was placed<br />
when this transaction was entered into. If it is later determined that the prospective lower tier<br />
participant knowingly rendered an erroneous certification, in addition to other remedies available to<br />
the Federal Government, the department or agency with which this transaction originated may<br />
pursue available remedies, including suspension and/or debarment.<br />
3. The prospective lower tier participant shall provide immediate written notice to the person to which<br />
this proposal is submitted if at any time the prospective lower tier participant learns that its<br />
certification was erroneous when submitted or has become erroneous by reason of changed<br />
circumstances.<br />
4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered<br />
transaction", "participant", "person", "primary covered transaction", "prinCipal", "proposal", and<br />
"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and<br />
Coverage sections of rules implementing Executive Order 12549.<br />
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed<br />
covered transaction be entered into, it shall not knowingly enter into any lower tier covered<br />
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded<br />
from participation in this covered transaction, unless authorized by the department or agency with<br />
which this transaction originated.<br />
6. The prospective lower tier participant further agrees by SUbmitting this proposal that it will include<br />
the clause titled "certification Regarding Debarment, Suspension, Ineligibility and Voluntary<br />
Exclusion-Lower Tier Covered Transactions," without modification, in all lower tier covered<br />
transactions and in all solicitations for lower tier covered transactions.<br />
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a<br />
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded<br />
from the covered transaction, unless it knows that the certification is erroneous. A participant may<br />
decide the method and frequency by which it determines the eligibility of its principals. Each<br />
participant may check the Nonprocurement List.<br />
8. Nothing contained in the foregoing shall be construed to require establishment ofa system ofrecords<br />
in order to render in good faith the certification required by this clause. The knowledge and<br />
information ofa participant are not required to exceed that which is normally possessed by a prudent<br />
person in the ordinary course of business dealings.<br />
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a<br />
covered transaction knowingly enters into a lower tier covered transaction with a person who is<br />
suspended, debarred, ineligible, or voluntary excluded from participation on this transaction, in<br />
addition to other remedies available to the Federal Government, the department or agency with<br />
which this transaction originated may pursue available remedies, including suspension and/or<br />
debarment.
CERTIFICATION REGARDING LOBBYING<br />
Each person shall file the most current edition ofthis certification and disclosure fonn, ifapplicable,<br />
with each submission that initiates agency consideration ofsuch person for an award ofa federal<br />
contract, grant, orcooperative agreement of$1 00,000 ormore; or Federalload of$150,000 ormore.<br />
This certification is a material representation of fact upon which reliance was placed when this<br />
transaction was made or entered into. Submission oftms certification is a prerequisite for making<br />
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Anypersonwho fails<br />
to file the required certification shall be subject to a civil penalty ofnot less than $10,000 or not<br />
more than $100,000 for each such failure.<br />
The undersigned certifies, to the best ofms or her knowledge and belief, that;<br />
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing<br />
or attempting to influence an officer of employee of any Federal agency, a Member of<br />
Congress, an officer or employee ofCongress, or any employee ofa member ofCongress,<br />
in connection with the awarding of any Federal contract, the making of any Federal grant,<br />
the making of any Federal loan, the entering into of any cooperative agreement, and the<br />
extension, continuation, renewal, amendment, ormodificationofanyFederal contract, grant,<br />
loan or cooperative agreement.<br />
(2) If any non-Federal funds have been paid or will be paid to any person for influencing or<br />
attempting to influence an officer oremployee ofany Federal agency, a MemberofCongress,<br />
an officer or employee ofCongress, or an employee ofa MemberofCongress in connection<br />
with this Federal contract, grant, loan, orcooperative agreement, the undersigned shall initial<br />
here<br />
and complete and submit "Disclosure of Lobbing Activities", in<br />
accordance with its instructions.<br />
(3) The undersigned shall require that the language ofthis certification be included inthe award<br />
documents for all sub-awards at all tiers and that all sub-recipients shall certify and disclose<br />
accordingly.<br />
Name and Address ofOrganization<br />
Name ofAuthorized Individual<br />
Signature and Date<br />
Subgrant Number
The applicant'subgrantee assured and certified that:<br />
SUBGRANT STANDARD ASSURANCES<br />
1. It possesses legal authority to apply for and receive the grant; that a resolution, motion or similar action has<br />
been duly adopted or passed as an official actofthe applicant's governing body, authorizing the filing ofthe<br />
application; including all understanding and assurances contained therein, and directing and authorizing the<br />
person identified as the official representative oftbe applicant to act in connection with the application and to<br />
provide such additional information as may be required.<br />
2. It will comply with Title VI ofthe Civil Rights Act of 1964 (p.L. 88-352) and, in accordance with that Act,<br />
no person shall be discriminated against based upon the grounds ofrace, color, creed, national origin, sex, age,<br />
handicap, political affiliation, or beliefs, in any program or activity fundedunderthis grant. This includes, but<br />
is not limitedto, recruiting and employmentpractices, project operations, and eligibility for programbenefits.<br />
3. It will comply with requirements ofthe provisions ofthe Uniform Relocation Assistance and Real Property<br />
Acquisition Act of1970 (p.L. 91-646) which provides for fair and equitable treatmentofpersons displaced as<br />
a result offederal and federally assisted proirams.<br />
4. It will comply with the provisions ofthe Hatch Act which limit the political activity ofemployees.<br />
5. Itwill complywiththe minimumwage andmaximwnhoursprovisions ofthe FederalFairLabor Standards Act,<br />
as they apply to hospital and educational institution employees ofstate and local government.<br />
6. It will establish safeguards to prohibit employees from using their position for a purpose that is or gives the<br />
appearance ofbeing motivated by a desire for private gain for themselves or others, particularly those with<br />
whom they have family, business or other ties.<br />
7. Itwill give the grantor agency orits dulydesignatedrepresentative, the StateAuditor's Office, the Comptroller<br />
General of the United State or any authorized representative and the Office of Management and Audits<br />
(OMSA), DepartmentofFinance and administration (DFA), access to at all reasonable times, and the right to<br />
examine, monitor, audit, copy, remove, or otherwise, all records, books, papers, documents, or items oflike or<br />
similar nature related to the grant.<br />
8. It will establish and maintain both fiscal and program controls and funds accounting procedures acceptable to<br />
grantor agency, to assure the proper expenditure and disbursement ofall funds, and for programmanagement<br />
and execution, and that it willkeep and maintain such books and records until audited by the OMSA, DFA of<br />
by an official representative ofthat office, by the federal grantor agency, the State Auditor, or either's duly<br />
authorized representative. Records must be maintained for a period ofat least three years. Before destruction<br />
ofany record, written approval must be obtained from the OMSA. These records include, but are not limited<br />
to:<br />
Financial report covering expenditures ofthe grant;<br />
Internal and external audit reports and project evaluation;<br />
Approved budget and subsequent modifications;<br />
Contracts, leases, employment agreements, and purchase invoices;<br />
Indirect cost allocation plans;<br />
All invoices, billings, request for cash, and reporting worksheets;<br />
General ledger, cash receipts journals, cash disbursements journals, and other subsidiary records;<br />
All personnel records ofindividuals paid with gnuit funds, including time sheets,<br />
wage authorization, tax withholdings forms, employment applications and other relevant data;<br />
Inventory records for all property purchased with grant funds showing acquisition data, cost of<br />
property, identification number, bid information, and the use ofthe property; and<br />
Bank statements and reconciliations.<br />
Page 1 on
9. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the<br />
accomplishmentofthe project are not listed onthe Environmental Protection Agency's(EPA) list ofViolating<br />
Facilities and that it will notify the federal agency and the state grantor agency of the receipt of any<br />
communicationfrom the Director ofth EPA Office ofFederal Activities indicating that a facility to be used in<br />
the project is under consideration for listing by the EPA.<br />
10. It will comply with the flood insurance purchase requirements of Section 102(a) fo the Flood Disaster<br />
Protection Act of 1973 (p.L. 93-234, 87 Stat. 975). Section I02(a) requires, on and after March 2 1975, the<br />
purchase offlood insurance in communities where such insurances is available as a condition for the receipt<br />
ofany federal [mancial assistance for construction or acquisition purposes for use in any area that has been<br />
identified by the Secretary ofthe Department ofHousing and Urban Development as an area having special<br />
flood hazards. The phrase "federal fmancial assistance" includes any form ofloan, grant, guaranty, insurance<br />
payment rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect federal<br />
assistance.<br />
II.<br />
Itwill assist the federal grantoragency in its compliancewith Section 106 oftheNational Historic Preservation<br />
Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archaeological and Historic<br />
Preservation Act of 1966 (16 U.C.S. 469a~1 et seq.) by (a) consulting with the State Historic Preservation<br />
Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion<br />
in the National Register of Historic Places that are subject to adverse effects (see CFR Part 800.8) by the<br />
activity, and notifyingthe federal grantor agency ofthe existence ofany such properties, andby (b) complying<br />
withall requirements established bythe federal grantoragency andthe state grantoragencyto avoid ormitigate<br />
adverse effects upon such properties.<br />
12. It will insure that no memberofthe governing or policymaking body of applicant/grantee shall cast a vote or<br />
influence any matter whichhas a direct hearing on services to be provided by that memberor any organization<br />
which such member directly or indirectly represents, or on any matter that would fmancially benefit such<br />
member or any organization such member represents.<br />
13. It will comply with the provisions ofthe Single Audit Act of 1984 (p.L. 98-502) and if it does not meet<br />
minimum requirements as established in the Single Audit Act ofl984, it will consult with the OMSA, DFA,<br />
in regard to audit requirements.<br />
We have read and understand all Subgrantee StandardAssurances as shown above and agree to fully comply with<br />
these conditions in the operation ofthe subgrant.<br />
ChiefAdministrative Officer<br />
Date<br />
Page 2 0£2
STATE OF MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY<br />
DIVISION OF PUBLIC SAFETY PLANNING<br />
STATEMENT OF SPECIAL CONDITIONS<br />
Pursuant to subgrantee management policies, the following<br />
mandatory and are hereby made a part of this subgrant award:<br />
special conditions are<br />
*<br />
*<br />
Acceptance Procedures. The Subcontract Signature Sheet constitutes the<br />
operative document obligating and reserving Federal funds for use by the<br />
subgrantee in execution of the program or project covered by the award. Such<br />
obligation may be terminated without further cause ifthe sUbgrantee fails to affirm<br />
its timely utilization of the grant by signing and returning the signed acceptance to<br />
the Division of Public Safety Planning (DPSP) WITHIN 21 DAYS from the date of<br />
award. No federal funds shall be disbursed to the subgrantee until the signed<br />
acceptance has been received.<br />
Subgrantee agrees to sign and submit the following forms along with the<br />
Subcontract Signature Sheet:<br />
a. Certification Regarding Debarment, Suspension, Ineligibility and<br />
Voluntary Exclusion Lower Tier Covered Transactions.<br />
b. Certification Regarding Lobbying<br />
c. Subgrant Standard Assurances<br />
*<br />
Special Cancellation Condition for Subgrantees.<br />
(1) Commencement With 60 Days. If a project is not operational within 60<br />
days of the original starting date of the grant period, the subgrantee must<br />
report by letter to the DPSP the steps taken to initiate the project, the<br />
reasons for the delay, and the expected starting date.<br />
(2) Operational Within 90 Days. Ifa project is not operational within 90 days<br />
of the original starting date of the grant period, the subgrantee must submit<br />
a second statement to the DPSP explaining the implementation delay. Upon<br />
receipt of the gO-day letter, the DPSP may cancel the project and request<br />
redistribution of the funds to other project areas. The DPSP may also, where<br />
extenuating circumstances warrant, extend the implementation date of the<br />
project past the 90-dar period. When this occurs, the appropriate subgrant<br />
files and records must so note the extension
STATE OF MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY<br />
DIVISION OF PUBLIC SAFETY PLANNING<br />
STATEMENT OF SPECIAL CONDITIONS<br />
*<br />
Non-expendable Property Purchased with Grant Funds. Subgrantee agrees<br />
to submit a 'fully executed copy of an Equipment Control Sheet (attached) listing all<br />
non~expendable property purchased with grant funds. The Equipment Control Sheet<br />
should be submitted to the DPSP no later than ten (10) working days after the last<br />
item of non-expendable property is received.<br />
Subgrantee agrees to notify the DPSP of all lost, stolen, or damaged property and<br />
shall submit within five (5) working days a detailed narrative of the incident, a copy<br />
of the police report, and any measures taken to resolve the problem.<br />
SUbgrantee agrees not to loan, transfer, or liquidate property under any<br />
circumstances.<br />
*<br />
*<br />
Requirements for Publication ofProiectActivities. When issuing statements,<br />
press releases, and other documents describing projects or programs funded in<br />
whole or in part with federal money, the subgrantee shall clearly state (1) the<br />
percentage of the total cost of the project or program which will be financed with<br />
federal money, and (2) the dollar amount of federal funds for the project or<br />
program.<br />
Project Reporting Requirements. Subgrantee agrees to submit monthly<br />
progress reports to the DPSP, Justice Programs, no later than ten (10) working days<br />
after the end of each month.<br />
Annual performance reports are due after the end date of the subgrant or any<br />
approved extension thereof (reVised end date) along with the final financial<br />
reporti ng worksheet.<br />
*<br />
Audit Requirements. The subgrantee agrees to comply with the organizational<br />
audit requirements as established by the Office of Management and Budget (OM B).<br />
One of the folloWing will have specific information regarding your agency's audit<br />
requirements:<br />
a, OMS Circulal" A-128. Audits or State and Local Governments.<br />
c. QMB(!rcular A-I 33, AudIts of Institutions (Jf Higher [:durat.'On and<br />
()tr,eV :\;O~i..:J~~~;}fiUDSUlulioi·!5,<br />
DP$P (September 2()Ur~
STATE OF MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY<br />
DIVISION OF PUBLIC SAFETY PLANNING<br />
STATEMENT OF SPECIAL CONDITIONS<br />
All audit reports (initial and subsequent) shall be submitted no later than nine (9)<br />
months after the close of the subgrantee's fiscal year.<br />
Subgrantee Fiscal Year:<br />
(Check One)<br />
o oo<br />
State (July - June)<br />
Federal (October - September)<br />
Calendar (January - December)<br />
The Office of Management and Budget (OMB) Circular A-133 requires a Single Audit<br />
for state and local governments as well as for non-profit organizations when federal<br />
expenditures are at least $500,000. Please check below if you are required to have<br />
a Single Audit<br />
Single Audit Required: DYes o No<br />
* Americans With Disabilities Act. SUbgrantee hereby assures and certifies<br />
compliance with Subtitle A, Title II of the Americans With Disabilities Act (ADA) 42<br />
U.S.C.12131-12124, which removes the barriers that deny individuals with<br />
disabilities an equal opportunity to share in and contribute to the vitality ofAmerican<br />
life. In other words, full participation in, and access to, all aspects fo society.<br />
EQUAL EMPLOYMENT OPPORTUNITY<br />
SUbgrantee hereby certifies that it has formulated an Equal Employment<br />
Opportunity Program plan in accordance with 28 C.F.R,42, 301, et seq., Subpart e.<br />
of the Code of Federal Regulations. The plan is on file for review or audit by<br />
officials of the Mississippi Division of Public Safety Planning or the Office of Justice<br />
Programs, U.s. Department of Justice as required by relevant laws and regulations.<br />
;""1 Required<br />
,---, Not Required<br />
EQUAL TREATMENT REGULATION<br />
Subgrantee certifies that it complies with the Equal Treatment Regulation in 28<br />
CF.R. parts 31 1 33, 38/ 90, 91, and 93/ which ensures that no organization will be<br />
discriminated against in a Department of Justice funded social services program<br />
based on religion. The regulation, entitles "Participation in Justice Department<br />
Programs by ReligiOUS Organization: Prnvidino for Foual Treatment of all Justier'<br />
Department ~)rOQr3m Parttc:'Dants,,'1<br />
DPSF' (5epternblo!f 2DCI?) lJAGE: 1\10.
ENFORCING CIVIL RIGHTS LAWS<br />
Subgrantee certifies that as a local government entity or non-profit organization<br />
recipient of Federal financial assistance, regardless ofthe particular funding source,<br />
the amount of the grant award, or the number of employees in the workforce, is<br />
subject to the prohibitions against unlawful discrimination.<br />
We have read and understand all SPECIAL CGNOmONS as stated above and agree to fully<br />
comply with these conditions in the operation of the sUbgrant.<br />
NON-SUPPLANT CERTIFICATION<br />
The (Applicant) hereby assures that<br />
Federal funds will not be used to supplant State or local funds and that Federal funds will<br />
be used to supplement existing funds for program activities and not to replace those funds<br />
which have been appropriated for the same purpose.<br />
Signature: (Chief Administrative Officer)<br />
Title:<br />
Date:<br />
DPSP (September ?OU7,\<br />
PAGF No
Office of Justice Programs<br />
Division of Public Safety Planning<br />
Match Certification Form<br />
Name of Organization or Unit of Government<br />
_<br />
The<br />
, hereby certifies that it will provide the matching<br />
funds or services in the amount required for this subgrant according to federal guidelines. It<br />
further certifies that the match is from a non-federal source that is not being used to match other<br />
federal grants. The match will be derived from the following source(s):<br />
Source(s) Amount Type(Cash/ln-kind)<br />
1. ~ $<br />
2. $<br />
3. $<br />
4. $<br />
Signature<br />
Date<br />
Note: If in-kind match will be used, the agency must provide the Division of Public Safety<br />
Planning with an analysis that shows how the value of the match was determined.
· "/<br />
' ..... ;<br />
HALEYR. BARBOUR<br />
GOVERNOR<br />
STATE OF MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY<br />
DIVISIO~M'Bifim>~LANNING<br />
STEPHEN B. SIMPSON<br />
COMMISSIONER<br />
TO:<br />
Attention:<br />
STOP Violence Against Women Subgrants<br />
FROM: Joyc 0 d, Bureau Director<br />
om e of Justice Programs<br />
SUBJECT:<br />
2009-2010 STOP Violence Against Women<br />
Subgrant Award Special Conditions<br />
DATE: June 10,2009<br />
Pursuant to subgrantee management policies, the following special conditions are<br />
mandatory and are hereby made a part of this subgrant award.<br />
• The subgrantee agrees to complete the Subgrant Award and Performance Report<br />
(SAPR) and submit to the Division of Public Safety Planning, Office of Justice<br />
Programs immediately following the official award of a new or continuation<br />
subgrant.<br />
• The subgrantee certifies that they have consulted with, law enforcement, prosecution<br />
and yi~tim service progralJls du,ring tbe_ cours~ of 4eveloping the 2009-20010 STOP<br />
Violence Against Women subgrant application to ensure that the proposed activities<br />
are designed to promote safety, confidentiality and economic independence ofvictims.<br />
We have read and understand all SPECIAL CONDITIONS as stated above and agree to<br />
fUlly comply with these conditions in the operation ofthe subgrant.<br />
Chief Administrative Officer's Signature<br />
Date<br />
Project Director's Signature<br />
Date<br />
3750 I-55 NORTH FRONTAGE ROAD, JACKSON, MS 39211-6323· PHONE: 601-987-4990. www.dps.state.ms.us
u.s. DEPARTMENT OF JUSTICE<br />
OFFICE ON VIOLENCE AGAINST WOMEN<br />
INSTRUCTIONS FOR ANNUAL PROGRESS REPORT FOR<br />
STOP VIOLENCE AGAINST WOMEN FORMULA GRANT PROGRAM<br />
INTRODUCTION<br />
The Violence Against Women Act of2000 (VAWA 2000) requires grantees to report on the<br />
effectiveness ofthe activities carried out with grant funds, including number ofpersons served and<br />
number ofpersons seeking services who could not be served. In addition, the Violence Against<br />
Women Act of 1994 requires the Attorney General to provide a detailed report on the use of STOP<br />
Violence Against Women Formula Grants Program (STOP Program) funds. To meet these<br />
Congressional reporting requirements and the requirements ofthe Government Performance and<br />
Results Act, the Office on Violence Against Women (OVW) requires all STOP Program<br />
subgrantees to complete this Annual Progress Report. (A STOP Program grant is an award made<br />
by OVW to each ofthe states and territories; a STOP Program subgrantee is a recipient offunds<br />
distributed by the states or territories.)<br />
A subgrant administrator or coordinator for the STOP Program subgrant must ensure that the form<br />
is completed fully with regard to all grant-fundedactivities. Subgrant administrators and<br />
coordinators are responsible for compiling and submitting a single report that reflects all<br />
information collected from grant partners. Subgrant partners, however, may complete sections<br />
reJevant to their portion ofthe grant.<br />
This form is to be used for reporting progress annually for the period January I to December 31.<br />
All subgrantees should read each section to determine which questions they must answer<br />
based on the activities engaged in under this subgrant during the current reporting period.<br />
Sections Band F and subsections Al and C2 ofthis form must be completed by all subgrantees. In<br />
sections D, E, and subsections A2, CI, and C3"C7, subgrantees must answer an initial question<br />
about whether they supported certain activities during the current reporting period. Ifthe response<br />
is yes, then the subgrantee must complete that section or subsection. Ifthe response is no, the rest<br />
ofthat section or subsection is skipped. Only sections that address subgrant-funded activities<br />
engaged in during the current reporting period should be answered.<br />
Ifyou are required to provide a match for your STOP Program subgrant, report on activities<br />
supported with this match. The activities ofvolunteers or interns may be reported ifthey are<br />
coordinated or supervised by STOP Program-funded staff or if STOP Program funds subslantially<br />
support their activities.<br />
This form must be submitted to the STOP administrator in your state or territory within 45 days of<br />
the end ofthe annual reporting period, December 31 (i.e., by February 15), or by whatever date is<br />
set by your STOP administrator.<br />
Ifyou have any questions about this form, or if you need a::.sislallce complt:ling lht: form, contad<br />
the STOP Program administrator for your state or territory. Helpful hints, reporting forms,<br />
instructions, and other information regarding the reporting process for the STOP Program can be<br />
found at hup:/!muskie.usm.mamc.cduivawamcl.<br />
STOP Program /\nnun! PfC-'greS$ R~pon Instructions
collaboration with another entity.<br />
6. Point of contact<br />
Provide the name, agency/organization name, mailing address, telephone number, facsimile<br />
number, and e-mail address for the contact person responsible for the day-to-day coordination of<br />
the subgrant.<br />
7. Tribal populations<br />
Check yes ifyour STOP Program subgrant specifically focuses on American Indians and<br />
indicate which tribes or nations you serve or intend to serve. Report only on tribes or nations<br />
you intentionally serve. Do not include a tribe or nation ifthey are seeved incidentally by your<br />
program.<br />
The term "Indian tribe" means a tribe, band, pueblo, nation, or other organized group or<br />
community ofIndians, including any Alaska Native village or regional or village corporation (as<br />
defined in, or established pursuant to, the Alaska Native Claims Settfement Act [43 U.S.C.<br />
§1601 et seq.]), that is recognized as eligible for the special programs and services provided by<br />
the United States to Indians because oftheir status as Indians.<br />
EXAMPLE 1: Your victim services program is located on the Nez Perce reservation. There are<br />
members ofover a dozen other tribes living on the reservation, andyou provide services to<br />
anyone who lives on the reservation that needs services. Report that you provide services to the<br />
Nez Perce tribe, but do not report other tribes whose members reside on your reservation.<br />
EXAMPLE 2: You hold a training eventfor law enforcement in your non-tribal area andpolice<br />
from a nearby reservation attend Your training does not address tribal codes, nor didyou<br />
intend to train tribal police, even though they are welcome to attend the training. Even though<br />
tribalpolice attended, do not report that you served a tribe or nation, because it was not your<br />
intent to specificallyfocus on the tribe.<br />
8. Percentage ofsubgrant funds<br />
Report the area(s) addressed by your STOP Program subgrant during the current reporting<br />
period and estimate the approximate percentage offunds (or resources) committed to each area<br />
[consider training, victim services, etc.]. The subgrantee may choose how to make this<br />
determination.<br />
Sexual assault is a continuum of behaviors defined in the Violence Against Women Act<br />
(VAWA) to include sexual assaults committed by offenders who are strangers to the<br />
victim/survivor and sexual assaults committed by offenders who are known to, related by blood<br />
or marriage to, or in a dating relationship with the victim/survivor. VA WA defines sexual<br />
assault as any conduct proscribed as sexual abuse by federal statute. Such proscribed behavior<br />
includes knowingly causing another person to engage in a sexual act by using force against that<br />
other person or by threatening or placing that other person in fear. It also includes engaging in :1<br />
sexual act with another person after knowingly rendering that person unconscious, or<br />
administering to another person by force or threat of force. or without the knowledge or<br />
permission ofthat person, a drug. intoxicant, or other similar substance and thereby<br />
substantia"" impairinQ: the ahility ofthat nther oerson to arrraise nr control c:;exmtl rnnowt<br />
STOP Program Annual Progress Report Instructions
Legal advocate: A staffperson who assists a victim/survivor with civil or criminal legal issues<br />
including preparing paperwork for protection orders; accompanying a victim/survivor to a<br />
protection order hearing, administrative hearing, or other civil proceeding; and all other<br />
advocacy within the civil justice system. Does not include attorneys, paralegals, or<br />
governmental victim advocates (i.e., victim assistant/victim-witness coordinator) or nongovernmental<br />
victim advocates<br />
Program coordinator: Staffwho coordinate specific aspects ofthe program, such as Training<br />
Coordinator, Victim Services Coordinator, and Legal StaffCoordinator<br />
Support stqfJ: Staffwho are secretaries, administrative assistants, bookkeepers, accountants,<br />
and/or receptionists<br />
Victim advocate (includes domestic violence, sexual assault, anddual): A person who facilitates<br />
a victim/survivor in accessing needed resources or services. An advocate may also provide<br />
crisis intervention. safety planning. and support during medical exams. .<br />
Victim assistant (includes victim-witness specialist/coordinator): A staffperson who provides<br />
victim assessment and coordination in support ofcase prosecution activities, assists with<br />
victim-witness statements, coordinates victim/survivor court appearances, and provides<br />
victims/survivors with court dates. The services provided are generally limited to the period<br />
and scope ofcourt proceedings. Typically, this is a governmental employee ofa law<br />
enforcement agency, prosecution office, or court, and confidential communications are<br />
usually limited.<br />
EXAMPLE 1: You have onefull·time attorney whose salary is 100%funded with STOP<br />
Programfunds and another attorney employedfull-time whose salary is 25%fundedwith STOP<br />
Programfunds. Report them as 1.25 FTEs under attorney.<br />
EXAMPLE 2: A staffmember, whose salary is 100%fundedwith STOP Program funds, spends<br />
approximately 20 hours 01her/his time coordinating the victim services program, 16 hours<br />
providing victim advocacy, and4 hours collecting and analyzing evaluation data. Report this<br />
as .50 under program coordinator, AD under victim advocate, and .10 under other as<br />
"evaluator. "<br />
EXAMPLE 3: An employee workedfull timelor theftrst six months and hadno time on the<br />
subgrant during the last six months ofthe reporting period. Report that staffperson as .50 FTE.<br />
EXAMPLE 4. Ifyou cpnlracted with an injormation technology specialisejor the equivalenr of<br />
three months offull-time work over the course ofthe reporting period, report that person as .25<br />
FTE (520 divided by 2.080).<br />
STOP Program Annual Prugress Report Inslructions
Example 3: You use STOP Programfunds to sendfivejudges to the same judicial institute.<br />
Count this as one event, and reportfive (5) court personnel trained. .<br />
12. Number ofpeople trained<br />
Report the number ofpeople trained during the current reporting period. Use the category that<br />
is most descriptive ofthe people who attended the training event. These should be people<br />
trained by STOP Program~fundedstaffor people attending training events that were directly<br />
supported with STOP Program funds during the current reporting period. Ifyou are unable to<br />
detennine the disciplines represented at a training event, report those people under<br />
"Multidisciplinary," but this category should be used only as a last resort. STOP Programfunded<br />
staffattending training should not be counted.<br />
13. Training content areas<br />
Check the topics addressed in training events reported in question 11. Check all that apply. Do<br />
not include topics ofstaffdevelopment training attended by STOP Program-funded staff. Do<br />
not use the "Other" category to report the name ofthe group that received the training, the title<br />
of the training event, or the name ofthe conference that was attended.<br />
14. (Optional) Additional information<br />
Use this space to discuss the effectiveness oftraining activities funded or supported by your<br />
STOP Program subgrant. You may provide examples, data, or any other infonnation about your<br />
training activities that you have not already provided.<br />
C2. Coordinated Community Response<br />
All subgrantees must answer question 15.<br />
15. Coordinated community response (CCR) activities<br />
Check the appropriate boxes to indicate which agencies or organizations you provided<br />
victim/survivor referrals to, received victim/survivor referrals from, engaged in consultation<br />
with, provided technical assistance to, and/or attended meetings with, during the current<br />
reporting period, according to the usual frequency ofthe interactions. Ifthe interactions were<br />
not part ofa regular schedule, you will need to estimate the frequency with which these<br />
interactions occurred during the current reporting period. You should also count the meetings<br />
attended by staffwho are partially funded by your STOP Program subgrant. Ifthe meeting was<br />
with a task force, you should check all attendees.<br />
EXAMPLE: A STOP Program-fundedprobation ~fficer has regular consultations with victim<br />
services advocates regarding issues relating to victim/survivor safety and whether offenders are<br />
comp~yingwith the conditions oftheir probation regarding contact with victims/survivors.<br />
During the current reporting period, the oJficer logged 95 phone calls and meetings with the<br />
advocates. The probation ~fJicer is also a member ofa regional taskforce that meetsfour times<br />
a year to address the .\:v.'1tem re,
to underservedpopulations to include protocolsfor people who are elderly and disabled.<br />
During the current reportingperiod, the new protocols were distributed and became standard<br />
practice within the agency. You would report this activity during the current reporting period<br />
because the protocol became standardpractice. You would not continue to report this same<br />
activity infuture reportingperiods.<br />
18. (Optional) Additional information<br />
Use the space provided to discuss the effectiveness ofthe policies you have developed, revised,<br />
or implemented that were funded or supported by your STOP Program subgrant. You may<br />
provide examples, data, or any other information about your policy activities that you have not<br />
already provided.<br />
C4. Products<br />
IfSTOP Program-funded staffdeveloped, substantially revised, and/or implemented products<br />
or if STOP Program funds were used to develop, substantially revise, and/or distribute<br />
products during the current reporting period, check yes and answer question 19. Ifnot, check<br />
no and skip to C5.<br />
19. Product development. revision. and/or distribution<br />
Report the number ofproducts developed, substantially revised, and/or distributed with STOP<br />
Program subgrant funds during the current reporting period. Report the number of new products<br />
developed and/or substantially revised during the current reporting period; the title/topic; and<br />
intended audience for each product developed, revised, and/or distributed; and the number of<br />
products used or distributed. Ifa product was created in or translated into a language other than<br />
English, including Braille, indicate the language. Report on products that were newly<br />
developed or substantially revised during the current reporting period whether or not they were<br />
used or distributed, and on products that were previously developed or revised and were used or<br />
distributed during the current reporting period. Do not report the number ofproducts printed or<br />
copied; only report the number developed or revised-in most cases that number will be one for<br />
each product described-and/or the number used or distributed.<br />
EXAMPLE: You used STOP Programfunds to develop a training curriculum to help law<br />
enforcement officers identify predominant aggressors. You distributed 50 copies at a train-the<br />
trainer event. You also used STOP Program funds to translate anddistribute 200 copies ofa<br />
brochure on sexual assault developed during a previous reporting period. Finally. you<br />
developed a new brochurefor battered immigrant women, although no copies were distributed<br />
during the current reporting period. You would report this asfollows:<br />
STOP Program Annual Progress Report Instrudions
23. Victimizations addressed by STOP-funded specialized units<br />
For any specialized unit reported in question 22, indicate all victimizations addressed by that<br />
unit during the current reporting period.<br />
C7. System Improvement<br />
Ifyour STOP Program funds were used to support system improvement during the current<br />
reporting period, check yes and answer question 24. Ifnot, check no and skip to section D.<br />
24. Use ofSTOP Program funds for system improvement<br />
Indicate the system improvement activities engaged in during the current reporting period with<br />
STOP Program funds and identify the system(s) in which the improvement occurred. Check all<br />
that apply.<br />
D. Victim Services<br />
IfSTOP Program-funded staffprovided victim services, or ifgrant funds were used to<br />
support victim services during the current reporting period, check yes and answer questions<br />
25-32. Ifyour STOP Program funds were not used for victim services, skip to section E.<br />
25. Number of primary victims/survivors served, partially served. and victims/survivors seeking<br />
services who were not served<br />
Only provide information in this section that represents victims/survivors served and services<br />
provided with STOP Program funding during the current reporting period. Report all victim<br />
services provided, whether by legal services, a victim services agency, or by staff providing<br />
victim services within law enforcement, prosecution, or the court system, in this section.<br />
Report criminal justice activities, such as 911 calls, investigations, and prosecutions, in section<br />
E only.<br />
Report the following, to the best ofyour ability, as an unduplicated count for each category<br />
during the current reporting period. This means that each victim/survivor who was seeking or<br />
who received services during the current reporting period should be counted only once in that<br />
reporting period. You can report victims/survivors in each reporting period that they request<br />
services.<br />
Victims/survivors are those against whom the sexual assault, domestic violence, dating<br />
violence, or stalking was directed. Some victims/survivors may have experienced more than<br />
one type ofvictirnization, such as sexual assault and domestic violence, or domestic violence<br />
and stalking. These victims/survivors should be counted only once under the primary<br />
victimization. (See Example I below on primary victimization, and refer to definitions of<br />
sexual assault, domestic violence, dating violence, and stalking in question 8 ofthese<br />
instructions.) RQno!r.~p.9r! _s~~9Jlcl.!JIyyj'2!lms h~I~=~~:..@.ndar:v victims will l1e counled in<br />
question 26 below.<br />
EXAAfPLE: A victbn/survivor requested services three d(fferenttime." during the current<br />
reporting perIOd: you Wlti rep0rl this person only once m question 25.<br />
STOP Program Annual Progress Report Instructions
Program subgrant. You are unable to provide the requested service, therefore she should be<br />
counted as "not served" in the sexual assault column. .<br />
EXAMPLE 5: (Not counted) You receive police reports on all domestic violence incidents<br />
responded to bypolice. During the reportingperiod, you sent out letters to 500 victims/survivors<br />
based on these police reports, informing victims/survivors ofservices you provide; twenty-jive<br />
letters are returned as undeliverable. Only victims/survivors who contact you after receiving the<br />
letter andwho request a service thatyou arefunded to provide with STOP Program funds would be<br />
counted in question 25; none ofthe other victims/survivors to whom you mailed letters would be<br />
counted at all in this question. (You would, however, count the letters sent to victims/survivors in<br />
question 30D, ifthis activity wasfunded byyour STOP Program subgrant.)<br />
(Examples 6A, 6B, and 6C use the same scenario to illustrate how the three categories of"served,"<br />
"partially served," and "not served" should be applied to the varying responses the victim/survivor<br />
received.)<br />
EXAMPLE 6:<br />
A. A sexual assault victim/survivor calls your program lookingfor crisis intervention and group<br />
support. You provide crisis intervention andshe attends a support groupfor sexual assault<br />
victims/survivors. This Victim/survivor has received the services she requested that you are funded<br />
to provide under your STOP Program subgrant and should be counted as "served. "<br />
B. A sexual assault victim/survivor calls yourprogram lookingfor crisis intervention and group<br />
support. .You provide crisis intervention. However, your group support services are full andyou<br />
can notprovide this service. This victim/survivor has received some, but not all, ofthe services she<br />
requested that you are funded to provide under your STOP Program subgrant andshould be<br />
countedas "partially served. "<br />
C. A sexual assaullvictim/survivor calls your program lookingfor crisis intervention and group<br />
support. You have a waiting listfor all services and cannot provide her any services at this time.<br />
When your services become available. you cannot locate her. This victim/survivor has not received<br />
any ofthe services she requested that you are funded to provide under your STOP Program<br />
subgrant and should be counted as "not served. ..<br />
The partially served and not served categories generally have to do with issues within your<br />
program that keep you from providing grant-funded services to a victim/survivor who requests<br />
those services. Ifa victim/survivor chooses to discontinue services once they have begun<br />
receiving them, then the victim/survivor should be reported as "served." The same is true ifa<br />
victim/survivor moves, even ifthey do not inform you, and they are unable to complete the<br />
services. When determining whether a victim/survivor is served, partially served. or not served,<br />
do not consider services the victim/survivor declined, unless the victim/survivor requested a<br />
service but found the program rules unacceptable.<br />
26. Number ofsecondary victims served<br />
Report the following, to the best ofyour ability, as an unduplicated count for each category<br />
during the current reporting period. This means that each secondary victim who was seeking or<br />
who received services during the current reponmg pCllud should be counted only once 111 that<br />
reponing penod, vl'lllch should correspund to the cakgory o1vlctlll1lzation 01 the primary<br />
"<br />
STOP Program Annual Progress Report Instructions
to use shelter services.<br />
Lackofchild care: Victim/survivor is unable to receive requested services due to the lack of<br />
available child care.<br />
Program reached capacity/limited service availability: Program is operating at full capacity.<br />
Victims/survivors may be placed on a waiting list.<br />
Program rules not acceptable to victim/survivor: Although eligible for services under the grant,<br />
a victim/survivor is not willing to comply with rules ofthe program. For example, a<br />
program requires eight individual counseling sessions and the victim/survivor does not want<br />
to attend individual counseling.<br />
Program unable to provide service due to limited resources/priority setting: Program has set<br />
priorities (e.g., that they will only represent victims/survivors in protection order hearings<br />
who are in imminent danger, or who have complex legal issues related to their protection<br />
orders) and is unable to serve victims/survivors who do not meet the priority criteria because<br />
oflimited resources.<br />
Services inappropriate or inadequatefor people with mental health issues: Staffare not able,<br />
for any reason, to provide appropriate or adequate services for victims/survivors with mental<br />
health problems. For example, the program does not have overnight staff and the<br />
victim/survivor cannot be left alone overnight.<br />
Services inappropriate or inadequatefor people with substance abuse issues: Staffare not able,<br />
for any reason, to provide appropriate or adequate services for victims/survivors with<br />
substance abuse problems.<br />
Services not appropriate for victim/survivor: For any reason, the services available under the<br />
grant are not appropriate for a victim/survivor. For example, although support groups are<br />
offered under the grant for survivors ofsexual assault, a victim/survivor requesting support<br />
group services is not served because it is clinically detennined that the victim/survivor is not<br />
appropriate for the group.<br />
Services not available for victims/survivors accompanied by male adolescent: Although shelter<br />
services are provided under the grant, your shelter has rules prohibiting adolescent males<br />
from residing in the shelter, and the victim/survivor refuses to go to the shelter without the<br />
chiJd. Therefore, the Victim/survivor is denied shelter services.<br />
Transportation: Victim/survivor is unable to arrange for transportation to receive services or to<br />
attend court hearings. This includes situations in which public transportation is not available<br />
or, ifavailable, cannot be paid for.<br />
Below are examples ofresponses in the "other" category that indicate the victim/survivor should<br />
have been reported in a different category or should not have been reported at all in answer to<br />
this question.<br />
EXAMPLE 1: In the "Other" category, you report, "Victim refUsed services"<br />
Ifyour program offers services, lIsua/~v through outreach, and the victim/survivor refuses the<br />
services or does not contact yourprogram to accept services, you would not count this person at<br />
all in this section.<br />
EXAMPLE 2: In the "Other" category, you report "Service was not provided by our program"<br />
Only consider services supported with grant funds. For example, your STOP Program subgranl<br />
funds only crisis intervention services but a victim/survivor contacts your prowam seekinK<br />
crisis intervention and a support group. You onLv conSider VOUr prowam 's ahilitv 10 prOVide<br />
the crisl.'i intervemion when determining i(lhe viclimi~urv;vorshould he counled as served.<br />
STOP Program Annual Progress Report Instructions
http://datawarehouse.hrsa.gov/RuraIAdvisorl.)<br />
EXAMPLE: You serveda 20~year-old woman who is a victim/survivor ofsexual assault, who<br />
identifies as American Indian and Latina, who does not reador write English, and whose<br />
primary language is Lakota. Count this victim/survivor under Race/Ethnicity (American Indian<br />
and Hispanic or Latino), Gender (Female), Age (I8-25), andas a person with limited English<br />
proficiency.<br />
29. Victims/survivors' relationship to offender by victimization<br />
For those victims/survivors reported as served and partially served in questions 25A and 25B,<br />
report the relationship ofthe victim/survivor to the offender by type ofvictimization.<br />
Victims/survivors are those against whom the sexual assault, domestic violence, dating<br />
violence, or stalking was directed. Ifa victim/survivor experienced more than one type of<br />
victimization and/or was victimized by more than one perpetrator, count the victim/survivor in<br />
all categories that apply. The total number ofrelationships in the sexual assault column must be<br />
at least the sum ofthe number ofsexual assault victims/survivors reported in 25A and 25B; the<br />
total number in the domestic violence/dating violence column must be at least the sum ofthe<br />
number ofdomestic violence/dating violence victims/survivors reported in 25A and 25B; and<br />
the total number in the stalking column must be at least the sum ofthe number ofstalking<br />
victims/survivors reported in 25A and 25B. The total number of victims/survivors reported here<br />
all together may total more than the sum of aU victims/survivors reported in 25A and 25B. Do<br />
not report relationships to offenders for secondarv victims.<br />
Current orformer spouse or intimate partner: The victim/survivor (1) is currently or fonnerly<br />
married to the offender, (2) shares a child in common with the offender, (3) is cohabitating<br />
with or has cohabitated with the offender as a spouse, or (4) is a person similarly situated to<br />
a spouse ofthe offender under the domestic or family violence laws ofthe jurisdiction<br />
receiving grant monies.<br />
Otherfamily member or household member: The victim/survivor is related to the offender by<br />
blood, kinship, or similar relationships. Family is defined to include both traditional and<br />
non-traditional family structures, including foster parents, grandparents and other relatives,<br />
single parents, gay or lesbian parents, extended family, clans, etc. This includes<br />
victims/survivors who shared a household or havelhad a roommate relationship with the<br />
offender.<br />
Dating relationship: The victim/survivor is, or has been, in a social relationship ofa romantic<br />
or intimate nature with the offender. The existence ofsuch a relationship is determined by<br />
the following factors: I) length ofthe relationship; 2) type ofrelationship; and 3) frequency<br />
ofthe interaction between the persons involved.<br />
Acquaintance: The victim/survivor is known to the offender. For example. the victim/survivor<br />
is a neighbor, employee, co-worker, friend, fellow schoolmate, student, etc., ofthe offender.<br />
Stranger: The victim/survivor and the offender are not known to each other.<br />
EXAMPLE: A victim/survivor who was being stalked by her/ormer intimate partner and wus<br />
sexually assaulted h)' the person with whom she is CUr,.enf~l' in (l dating rp!ationshil' would he<br />
counted as toUows:<br />
STOP Program Annual Progress Report Instructions
emergency shelter and/or transitional housing. This should be an unduplicated count of both<br />
victims/survivors and family members. This means {hat each victim/survivor and each family<br />
member who received shelter services during the current reporting period should be counted<br />
only once. Report the total number of bed nights provided in emergency shelter and/or<br />
transitional housing to victims/survivors and family members. The number ofbed nights is<br />
computed by multiplying the number ofvictims and family members by the number ofnights<br />
they stayed in the shelter. The number of bed nights will typically be significantly higher than<br />
the number ofvictims and family members.<br />
EXAMPLE: 10 victims/survivors stayed in the emergency shelterfor 5 days each andeach<br />
victim survivor was accompanied by 3family members who also stayedfor 5 nights each, this<br />
would be reported asfollows:<br />
Number of Number offamily Number ofbed<br />
Sbelter service<br />
victims/survivon . members niebts<br />
Emergency shelter 10 30 200<br />
Emergency shelter: Victim/survivor is housed in a safe, sometimes confidential place that<br />
provides 24-hour access to living quarters for a limited amount oftime. Emergency shelter<br />
can also be safe~homes (generally private homes allowing a victim/survivor who is in<br />
immediate danger to stay for a short period oftime on an emergency basis) and hotel<br />
accommodations.<br />
Transitional housing: Victim/survivor is housed either in an apartment or single-family unit.<br />
This housing often includes a case management component that would include a work plan<br />
for what the client will accomplish while staying at the facility. Victims/survivors and their<br />
children are offered the array ofdirect services that the victim service agency offers other<br />
clients, such as court advocacy and assistance in getting TANF, WIC, job training, child<br />
care, legal assistance, permanent housing, vouchers, support and educational groups, and<br />
other services.<br />
30C. Hotline calls<br />
Report the number ofhotline calls received from primary victims, and the total number of<br />
hotline calls received on phone lines paid for with STOP Program funds or answered by STOP<br />
Program-funded staffduring the current reporting period. Primary victims whose calls<br />
reported here should not be reported as victims/survivors served in question 25 unless they<br />
also received at least one ofthe services listed in question 30A Victim Services or question<br />
30B Shelter Services. Victims/survivors who receive services such as crisis intervention or<br />
victim advocacy over the telephone, in addition to basic hotline information and/or referrals,<br />
should also be reported in question 30A. Hotline calls that include victim advocacy or crisis<br />
intervention services are those that require more time than the average call and involve a more<br />
intensive focus on the immediate needs and situation ofthe victim. All calls, whether or not<br />
from victims/survivors, should be included in Total number ofcalls.<br />
EXAMPLE 1: A victim/survivor calls the grant-funded hotline and is in crisis. The advocate<br />
spends 30 minutes on the call assisting the victim/sunJivor, In this case. the call would be<br />
counted in this question under "Number ofcalls from primarv victims" and under "Total<br />
number ot'calls.'· The victiml:~urVlvor would also be counted in questIOn 25 as a victim<br />
STOP Program Annual Progress Report Instructions
32. (Optional) Additional infonnation<br />
Use the space provided to discuss the effectiveness ofvictim services activities funded or<br />
supported by your STOP Program subgrant. You may provide examples, data, or any other<br />
infonnation about your victim services activities that you have not already provided.<br />
E. Criminal Justice System<br />
Only provide information in this section tbat represents STOP Program-funded criminal<br />
justice activities engaged in during tbe current reporting period. Report all victim services<br />
provided by staffwithin law enforcement, prosecution, or the court system, in section D only.<br />
El. Law Enforcement<br />
Ifyour STOP Program funds were used for law enforcement activities during the current<br />
reporting period, check yes and answer questions 33~36. Ifnot, check no and skip to E2.<br />
33. Activities<br />
Uyou have an advocate employed by or located at the law enforcement agency, but STOP<br />
Program funds are not supporting the law enforcement activities listed in question 33, you<br />
would not fill out this subsection. You would report the advocate's activities in the Victim<br />
Services section. Provide information only for STOP Program-funded law enforcement<br />
activities engaged in during the current reporting period.<br />
Report on any ofthe following activities supported with STOP Program funds relating to sexual<br />
assault, domestic violence, dating violence, and/or stalking cases/incidents during the current<br />
reporting period, by providing atotal number for each ofthose activities. (See question 8 of<br />
these instructions for definitions ofsexual assault, domestic violence, dating violence, and<br />
stalking.)<br />
For the purpose ofthe law enforcement section ofthis report, each incident is one case and may<br />
involve one or more offenses and/or one or more victims/survivors. Each case/incident may also<br />
involve one or more offenders. For example, each time a law enforcement officer responds to a<br />
domestic violence call, it is one incident or case. Ifan activity relates to a case/incident involving<br />
more than one type ofcrime, the activity should be counted only once under the primary<br />
victimization.<br />
EXAMPLE 1: An officer responds to a 911 call that involves a single victim/survivor who has<br />
been sexually assaulted and beaten by her current husband The officer writes a report and<br />
collects evidence. This wvuld be cvnsidered one case/incident even though it involves more than<br />
one type ofcrime. You will need to choose which category to report this under-asexual assault<br />
or domestic violence.<br />
EXAMPLE 2: Use the .mme example above but add that the brother ofthe husband also<br />
participated in the aSS£1u[t vIthe victim/survivor. This would also be considered one<br />
l·'I.~I,;',.'iticidnll'I.;rul LfitJugh IItel",' dCI (; /lwhipie pcrpcil'l/Ur::,. rULI a Ii! .\fil/ Ii,''-',; il) ..JWv."l<br />
i.,'{Jlego/:~ to rcj'h'Jr"t ;/-;i,\ :1"nd(t r, ~(.·Xiti!/ (l,\" .... (jU!: or i!uHiC.....'/':l ~·iLf/t. nCf:-.<br />
STOP Program Annual Progress Report instructions<br />
, "<br />
.<br />
hitil.Ji<br />
, I
35. Protection orders<br />
Report the total number oftemporary and/or final protection orders requested and granted, for<br />
which STOP Program-funded law enforcement staffprovided assistance to victims/survivors of<br />
sexual assault, domestic violence, dating violence, and/or stalking during the current reporting<br />
period. This should include all orders having the force of law that are designed to protect the<br />
victim/survivor from contact with the offender during the pendency ofthe order. They may be<br />
. referred to as protection from abuse, protection from harassment or anti-harassment orders,<br />
restraining orders, or "no-contact" or "stay-away" orders in your jurisdiction, and they may be<br />
civil or criminal. Temporary orders are generally issued ex parte, meaning without a court<br />
hearing for a short period oftime (e.g., 30 days), and final orders are issued after a court<br />
hearing, for a longer period oftime (e.g., one to two years). For all instances in which law<br />
enforcement provided assistance to the victim/survivor in obtaining such an order, the number<br />
ofthose orders requested and granted should be reported here.<br />
36. (Optional) Additional information<br />
Use the space provided to discuss the effectiveness of law enforcement activities funded or<br />
supported by your STOP Program subgrant. You may provide examples, data, or any other<br />
information about your law enforcement activities that you have not already provided.<br />
'., .<br />
E2. Prosecution<br />
Ifyour STOP Program funds were used for prosecution activities during the current<br />
reporting period, check yes and answer questions 37-43. Ifnot, check no and skip to E3.<br />
Provide information only for STOP Program-funded prosecution activities engaged in during<br />
the current reporting period.<br />
37A. Number ofcases received. accepted for prosecution. declined. or transferred<br />
Ifyou have an advocate employed by or located at the prosecutor's office, but grant funds are<br />
not supporting the prosecution activities listed in question 37A, you would not fill out this<br />
section. You would report the advocate's activities in the Victim Services section.<br />
Report the number ofdomestic violence, dating violence, sexual assault, or stalking-related case<br />
referrals received-including cases already charged before reaching the prosecutor's officeand<br />
of those cases referred, report the number that were accepted and the number that were<br />
declined for prosecution during the current reporting period. A case should be characterized by<br />
the most serious offense and may include numerous charges or counts. In most instances, a case<br />
will refer to one victim, one offender, and one incident.<br />
Domestic violence cases may include any assaults, battery, vandalism, or other offenses that<br />
occurred in a domestic violence incident. Your state law does not have to name an offense<br />
"domestic violence" for a case addressing that offense to be counted here. Similarly, cases<br />
addressing sexual assault, dating violence, and stalking ofTenses should be counted, even if your<br />
state law uses other names for these types ofoffenses, such as "sexual battery" or<br />
. 'harassment.' ,<br />
STOP Program Annual Progress Report Instructions
Domestic<br />
R,ason for d.c1inin, violence/dating Sexual assault Stalking·<br />
violence<br />
Insuffiejent evidente (returned lor lurther investigation) 1<br />
Insufficient evidence/victim unavailable 1<br />
.equest of victim/victim salety<br />
Olher<br />
38. Disposition ofcases<br />
Report the disposition oflisted types ofcases that occurred during the current reporting period,<br />
including dismissals, deferred adjudications, convictions, and acquittals.<br />
Dismissed: Report cases that were dismissed.<br />
Deferred adjudication: Report cases in which there was a deferred adjudication. Deferred<br />
adjudication is a process in which adjudication ofthe case is deferred pending successful<br />
completion ofcertain tenns. Ifa defendant successfully completes those terms, the case is<br />
then dismissed.<br />
Convicted: Report cases in which there was a conviction, and indicate whether the offender was<br />
convicted as the result ofa plea to, or was found guilty of, the highest offense charged<br />
("plead as charged" or "guilty as charged"), ofa lesser charge within the same category<br />
(e.g., another felony or misdemeanor), or ofa lesser charge in a lower category (e.g., a<br />
felony reduced to a misdemeanor).<br />
Acquitted: Report cases in which the offender was acquitted.<br />
EXAMPLE J: Defendant was charged with a Class Aftlony, a Class Bfelony, and two<br />
misdemeanor domestic violence offenses. As the result ofa plea bargain, the defendant pleaded<br />
guilty to the Class A felony charge and the other charges were dismissed (Plead as charged.)<br />
EXAMPLE 2: Defendant was charged with a Class Alelony, a Class Bfelony, and two<br />
misdemeanor domestic violence offenses. As the result ofa plea bargain, the defendant pleaded<br />
guilty to the Class B felony and the other charges were dismissed (Plead to lesser in the same<br />
category.)<br />
EXAMPLE 3: Defendant was chargedwilh a Class Afelony, a Class Bfelony, and two<br />
misdemeanor domestic violence offenses. As the result ~fa plea bargain, the defendant pleaded<br />
guilty to the two misdemeanor charges and the felony charges were dismissed (Plead to lesser in a<br />
lower category.)<br />
39. (Optional) Other issues present in cases that reached disposition<br />
If possible, discuss the extent to which cases that were characterized as domestic<br />
violence/dating violence, sexual assault, and/or stalkmg also included additional charges or<br />
elements ofdomestic violence/dating violence, sexual assault, and/or stalking beyond that case<br />
characterization. For example, x % ofcases reported above. as domestic violence cases also<br />
iridlidcd (Glints "I' .~cxija: J:.;.sau!L and \ o;) '~if case,; ;"T,,'rtcd ;:s d,'!"ilCo;tic " i,'de!;.;:.:' or sC':UJ:<br />
assault also incluJcJ stalki!1b'. churges. The purpu"(,.;'thi,, yuc;;(i"n ;;, L, ;;:;
EXAMPLE: Your STOP Program subgrantfunds a special domestic violence court. The special<br />
domestic violence court is located in a larger district court. You would report only on domestic<br />
violence cases handled by the special domestic violence court.<br />
EXAMPLE: Your STOP Program subgrant providesfunds to support the attendance ofstate court<br />
judges at a national training institute thatfocuses on domestic violence. .You would report those<br />
training activities in subsection elandyou wouldNOTprOVide information in subsection E3 on<br />
Courts.<br />
EXAMPLE: Your STOP Program subgrantfunds a resource coordinator in the court who assists<br />
victims/survivors with protection orders, informs victims/survivors about the civil and criminal<br />
legal process and options, andrefers victims/survivors to appropriate community agencies and<br />
resources. You wouldreport the activities ofthis person in Section D Victim Services andyou<br />
wouldNOTprovide information in subsection E3 on Courts.<br />
Report the total number ofnew sexual assault, domestic violence, dating Violence, and/or<br />
stalking cases filed during the current reporting period.<br />
Misdemeanor andfelony domestic violence cases may include any assaults, battery, vandalism,<br />
or other offenses that occurred in a domestic violence incident. Your state law or tribal code<br />
does not have to name the offense "domestic violence"for the case to be countedhere.<br />
Similarly, cases addressing sexual assault andstalking offenses should be counted, even ifyour<br />
state law or tribal code uses other namesfor these types ofoffenses, such as "sexual battery" or<br />
"harassment. "<br />
45. Disposition ofcriminal cases<br />
Report the disposition ofsexual assault, domestic violence/dating violence, and/or stalking cases<br />
resolved during the current reporting period, including dismissals, deferred adjudications,<br />
convictions, and acquittals.<br />
Dismissed: Report cases that were dismissed.<br />
Deferred adjudication: Report cases for which there was a deferred adjudication. Deferred<br />
adjudication is a process in which the judge requires the defendant to adhere to certain terms<br />
prior to any adjudication ofguilt. Ifa defendant successfully fulfills those terms, the case<br />
against that defendant is usually dismissed.<br />
Convicted: Report cases for which there was a conviction.<br />
Acquitted: Report cases in which the offender was acquitted.<br />
46. Judicial monitoring<br />
Report the number ofsexual assault domestic violence, dating violence, andlor stalking<br />
offenders whose cases were reviewed by the court for compliance with conditions of probation<br />
or other court-ordered conditions, or for violations ofthose conditions. Also report the total<br />
number ofreview hearings conducted. The numher of review hearings ;s the number of<br />
individual hearings held for each offender, even when that offender is reviewed during the same<br />
monitoring sessions as other offenders.<br />
!i.'l:AMPU:i: L)uring the current reporting period, 10 offenders were reviewed aI/he same Ihree<br />
sessions. The number ul'ot{enJers reviewed would he / O. and /he t1umher olreview hearIngs<br />
27<br />
STOP Program Annual Progress Report Instructions
ofthe order. They may be referred to as "no~contact" or "stay·away" orders. Generally, these<br />
orders are requested by the prosecutor's office, do not require the victim/survivor to appear in<br />
court, and are effective only while the criminal case is active. Criminal protection orders may<br />
be issued as a condition ofbail or probation.<br />
51. (Optional) Additional information<br />
Use the space provided to discuss the effectiveness ofcourt activities funded or supported by<br />
your STOP Program subgrant. You may provide examples, data, or any other infonnation about<br />
your court activities that you have not already provided.<br />
E4. Probation and Parole<br />
Ifyour STOP Program funds were used for probation and parole activities during the current<br />
reporting period, check yes and answer questions 52-56. Ifnot, check no and skip to ES.<br />
52. Number ofoffenders<br />
Provide information only for STOP Program-funded probation and parole activities engaged<br />
in during the current reporting period.<br />
Report the total number ofcontinuing and new offenders charged with sexual assault, domestic<br />
violence, dating violence, and/or stalking for which a STOP Program-funded probation or<br />
parole officer provided supervision. This is an unduplicated count. Ifyou have not previously<br />
filed an annual report, include all pending offenders at the beginning ofthe current reporting<br />
period as "number ofcontinuing offenders."<br />
Misdemeanor andfelony domestic violence cases include offenders who have been convicted of<br />
assaults, battery, vandalism, or other offenses in a domestic violence incident. .Your state law<br />
or tribal code does not have to name the offense "domestic violence"for it to be countedhere.<br />
Similarly, cases involving offenders who have been convictedofsexual assault andstalking<br />
offenses should be counted, even ifyour state law or tribal code uses another name for these<br />
types ofoffenses, such as "sexual battery" or "harassment. "<br />
53. Monitoring activities<br />
For new and continuing offenders reported in question 52, report the number ofthe monitoring<br />
activities engaged in during the current reporting period. Report only those offenders who were<br />
monitored using the specific activity under "number ofoffenders." Report the total number of<br />
contacts for all offenders for the specific activity under "total contacts." The total number of<br />
contacts for each activity should be at least equal to the number ofoffenders for each activity.<br />
Face-to-face meeting with offender: The probation or parole officer has regularly scheduled<br />
(e.g., once or twice a week) in-person meetings with the offender, consistent with terms of<br />
probation.<br />
Telephone contact with offender: The probation or parole officer has regularly scheduled or<br />
unscheduled contact with the offender by telephone.<br />
rlnscheduled surveillance ofC?ffender: The probation or parole officer observes specific<br />
locations (e.g.. victim/survivor's home. otlender's workplace) or monitors the whereahoLlls<br />
ollhe offender Wilh or without lhe olTender's prior knowledge.<br />
STOP Program Annual Progress Report Instructions
victim/survivor is referred to victim services several times during the reporting period, count the<br />
number of referrals, not the number of victims/survivors.<br />
56. (Optional) Additional information<br />
Use the space provided to discuss the effectiveness ofprobation activities funded or supported<br />
by your STOP Program subgrant. You may provide examples, data, or any other information<br />
about your probation or parole activities that you have not already provided.<br />
E5. Datterer InteITention Program (DIP)<br />
Ifyour STOP Program funds used for DIP activities during the current reporting period,<br />
check yes and answer questions 57-59. Ifnot, check no and skip to section F.<br />
57. Offenders in program<br />
Report the number ofcontinuing and new offenders in your batterer intervention program<br />
during the current reporting period. Ifyou have not previously filed an annual report, include<br />
all cases at the beginning ofthe current reporting period as "Number ofoffenders continuing in<br />
BIP from last reporting period."<br />
58. Outcomes<br />
Report the total number ofdomestic violence/dating violence offenders in your program who<br />
successfully completed the program, who were terminated from the program, and who returned<br />
to the program after termination during the current reporting period.<br />
59. Length ofBIP in weeks<br />
Report the number ofweeks batterers are expected to remain in the program in order to achieve<br />
successful completion. Ifyou have programs ofmore than one length, report the length ofeach<br />
type" ofprogram under A, B, and C.<br />
EXAMPLE: Your ElP program has two different models, one designedfor male offenders that is<br />
48 weeks long and a second model designedforfemale offenders that is 26 weeks long. During<br />
the current reporting period, there were four groupsfor the male offenders and one groupfor<br />
the female offtnders. In this case, you would report asfollows:<br />
INUMBER Of WEEKS<br />
I<br />
A<br />
48<br />
B<br />
26<br />
c<br />
F. Narrative<br />
All subgrantees must answer questions 60 and 61.<br />
PLEASE LIMIT YOUR RESPONSE TO THE SPACE PROVIDED FOR EACH QUESTION.<br />
60. What do you see as the most significant areas of remaining need, with regard to improving<br />
services to victims/survivors ofsexual assault, domestic violence/dating violence, and stalking,<br />
increasing victims/survivors safety, and enhancing community response (in~luding offender<br />
accountabilitv for both barterers and sex offenders)?<br />
Descrihe any significant remaining areas of need. Consida geographic regions. underserved<br />
STOP Program Annual Progress Repot1 Instructions
';.i
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
u.s. Department of Justice<br />
Office on Violence Against Women<br />
ANNUAL PROGRESS REPORT FOR<br />
Brief Instructions: This form must be completed for all STOP Violence Against Women Formula Grant Program (STOP<br />
Program) subgrants received. The grant administrator or coordini'ltor must ensure that the form is completed. Grant<br />
partners, however, may complete sections relevant to their portion ofthe grant. Grant administrators and coordinators<br />
are responsible for compiling and submitting a single report that reflects all information collected from grant partners.<br />
All sUbgrantees should read each section to determine which questions they must answer, based on the activities supported<br />
under this subgrant during the current reporting period. Sections Band F ofthis form must be completed by all<br />
subgrantees. Subsections Al and C2 must be answered by all subgrantees. In sections D, E, and subsections A2, Cl,<br />
and C3-C7, subgrantees must answer an initial question about whether they supported certain activities during the<br />
current reporting period. If the response is yes, then the subgrantee must complete that section or subsection. If the<br />
response is no, the rest of that section or subsection is skipped.<br />
. For example, 1) if you are a victim services agency providing training and victim services with staff funded under this<br />
grant, you would complete Al, A2, B, Cl, C2, D, and F (and answer 'no' in C3-e7, and E1-5); or 2) if you are a law enforcemeht<br />
agency receiving funds to pay for staff who provide training to other law enforcement, you would complete<br />
Al, A2, S, Cl, C2, and F (and answer 'no' in C3, C7, D, and El-5).<br />
If you are required to provide a match for your STOP Program sUbgrant, report on activities supported with this match.<br />
The activities of volunteers or interns may be reported if they are coordinated or supervised by STOP Program-funded<br />
staff or ifSTOP Program funds substantially support their activities.<br />
For further information on filling out this form, refer to the separate instructions, which contain detailed definitions and<br />
examples illustrating how questions should be answered.<br />
SECTION<br />
Section A: General Information<br />
Al: Grant Information<br />
A2: Staff Information<br />
Section B: Purpose Areas<br />
Section C: Function Areas<br />
Cl: Training<br />
C2: Coordinated Community Response<br />
C3: Policies<br />
C4: Products<br />
C5: Data Collection and Communication Systems<br />
C6: Specialized Units<br />
C7: System Improvement<br />
Section D: Victim Services<br />
Section E: Criminal Justice System<br />
El: Law Enforcement<br />
E2: Prosecution<br />
E3: Cour~<br />
E4: Probation and Parole<br />
E5: Batterer Intervention Program (BIP)<br />
Section F: Narrative<br />
Page Number<br />
1<br />
1<br />
3<br />
4<br />
5<br />
5<br />
B<br />
10<br />
13<br />
14<br />
15<br />
16<br />
17<br />
24<br />
24<br />
27<br />
32<br />
36<br />
39<br />
40
OMS Clearance # 1122-0003<br />
Expiration Oate: 3/31/2012<br />
-.2l 1 .<br />
....~<br />
:1" 2.<br />
3J 3.<br />
."iiI<br />
""'~ .. 4.<br />
..",<br />
iJ . 5.<br />
,.,~<br />
Current reporting period<br />
SUbgrantee name<br />
GENERAL INFORMATION<br />
Grant Information<br />
All subgrantees must complete this subsection.<br />
Date of report~ (format date with 6 digits - 01/31/07)<br />
January 1- December 31<br />
(Year) Il-.l..--I..-"-<br />
Subgrant number(s) for each subgrant award under which activities were supported during<br />
the current reporting period<br />
(List the numbers for all subgrants supporting activities engaged in during the current reporting period.)<br />
I I I I 1 _<br />
I I I J IL-- _<br />
I I I I l~ ___J<br />
Type of funded organization<br />
(Check the one answer that best describes the organization receiving the STOP Program sUbgrant.)<br />
o Community-based organization<br />
D Court<br />
D Domestic violence program<br />
D Domestic violence state coalition<br />
o Dual program (sexual assault and<br />
domestic Violence)<br />
D Dual state coalition (sexual assault and<br />
domestic violence)<br />
o Government agency (Department of<br />
Human Services, Bureau of Health)<br />
o Law enforcement<br />
o Probation, parole, or other correctional agency<br />
"",l! ." Sa. Is this a faith-based organization?<br />
DYes DNo<br />
If"<br />
~.' Sb. Is this a culturally-speciflc community-based organization?<br />
DYes DNo<br />
D Prosecution<br />
D Sexual assault program<br />
o Sexual assault state coalition<br />
o Tribal coalition<br />
D Tribal government<br />
D Tribal sexual assault and/or domestic<br />
violence program<br />
o Unit of local government<br />
o University/school<br />
o Other (specify):<br />
1'--------
..,<br />
Wi_! '"'. 6.<br />
Point of contact<br />
(person responsible for the day-to-day coordination ofthe 5ubgrant)<br />
First name<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
MI ~ last name _<br />
Agency/organization name<br />
Address --_-~----------------~--------~----<br />
City<br />
_____- - State 1'--~_lziP code ~_<br />
Telephone Facsimile _- _<br />
E-mail<br />
....;;'\<br />
U. '" 7. Does this subgrant specifically address tribal populations?<br />
(Check yes ifyour STOP Program subgrant focuses on tribal populations and indicate which tribes or natIons you<br />
served or intend to serve.)<br />
DYes 0 No If yes, which tribes/nations:I_~ - _<br />
.Ii('<br />
\Il
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Staff Information<br />
Were STOP Program grant funds used to fund staff positions during the current reporting period?<br />
(Check yes ifSTOP Program funds were used to pay staff, including part-time staffand contractors.)<br />
D Yes-answer question 9<br />
o No-skip to Section B<br />
'oj'1<br />
~..; 9. Staff<br />
(Report the total number atfu/Hime equivalent (FTE) stafffunded by the STOP Program subgrant during the current<br />
reporting period. Report staffby the tunction(s) performed, not by title or location. Include employees who<br />
are part-time and/or only partially funded with these subgrant funds as well as consultantS/contractors. Include<br />
employees who are funded with any required grant match. Report grant-funded overtime. If an employee or contractor<br />
was employed or utilized for only a portion ofthe reporting period, prorate appropriately. For example, if<br />
you hired a full-time advocate in October who was 100% funded with STOP Program funds, you would report that<br />
as.25 FIE Report all FTEs in decimals, not percentages. One FTE is equal to 2,080 hours-40 hours per week x<br />
52 weeks. See separate instructions for examples ofhow to calCUlate FTEs.)<br />
Staff<br />
Administrator (fiscal manager, executive director)<br />
Counselor<br />
;(d~ljijtJh¢fudejjrO$e.c~r)<br />
,;:-.';.!,.,;(.:",: '" . '-,<br />
1.~~~nnl!l:,:'<br />
Information technology staff<br />
::J~';ii;~lllr"";'.1 iOSecutJon~based'<br />
/1;r?;,:;~;;!.~: ..:~~,·::/, "~';'7" .~;.,
PURPOSE AREAS<br />
All subgrantees must complete this section.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
.~<br />
UL -'<br />
10. Statutory purpose areas<br />
(Check all purpose areas that apply to activitIes supported with STOP Program funds durIng the current<br />
. . d)<br />
Check ALL<br />
that apply<br />
o<br />
o<br />
D<br />
-<br />
Purpose areas<br />
Training law enforcement officers,judges, other court personnel, and prosecutors to more effectively identify<br />
and respond to violent crimes against women, including crimes of sexual assault, domestic violence,<br />
and dating violence.<br />
f~.Jn~ii~~.~~~'~,<br />
i.:;,:'::'.\\; .',.',:. ';:,
81. FUN;:~~:'~REAS<br />
~",/,!, "c,-" ",<br />
Were your STOP Program funds used for training during the current reporting period?<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Check yes if STOP Program-funded staff provided training or if subgrant funds were used to directly support training.<br />
Yes-answer questions 11-14<br />
o No-skip to C2<br />
';r)<br />
w J 11. training events provided<br />
(Report the total number oftraining events provided during the current reporting period that were either provided<br />
by STOP Program-funded staffor directly supported by STOP Program subgrant funds. Do not include training provided<br />
to STOP Program-funded staff. For purposes ofthis reporting form, training means providing information<br />
on sexual assaUlt, domestic violence, dating violence, and stalking that enables professionals to improve their response<br />
to victims/survivors as it relates to their role in the system.)<br />
'~<br />
Total number of training events provided I<br />
'-------<br />
...j j 12. Number of people trained<br />
(Report the number ofpeople trained during the current reporting period by STOP Program-funded staffor training<br />
supported by STOP Program funds. Use the category that is most descriptive ofthe people who attended the<br />
training event. STOP Program-funded staffwho attended training events should not be counted as people trained.<br />
/fyou do not know how many people to report in speciffc categories, you may report the overall number in "Multidisciplinary,<br />
~ but this category should be used only as a last resort. Do not include staff funded unaeryour STOP<br />
Program grant who attended staffdevelopment events.)<br />
People trained<br />
Tribal governmentjTribal government agency staff<br />
~_~teS:ihoj)id\ierilmeritalC-/HBtvWts~~aj ~~i:lit, tfom~Siib"Abience~'anddua;)"',<br />
Victim assistants (governmental, includes victim-witness specialists/coordinators)<br />
~~i;i~"'':':·::',:i,;;'-,. ' 1'- -- -- ---- .. ~-:<br />
~~;!~i;,j;';'f~"'t;;;;1ff'~~);;\PHti':':J;W,q};::;:':'1ifii"4!;:;;";;o; ~'\j;it;;''o/t'~r0;;';;(;01.t=J<br />
'. "", -,. -- ·...'.'\~i;..l.i! p. ";::'.. ! :!' .... ;:
'Ii'"<br />
u) 13.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Training content areas<br />
(Indicate all topics covered in training events provided with yourSTOP Program funds during the current<br />
reporting period. Check all that apply.)<br />
Sexual assault, domestic violence/dating violence,<br />
and stalking<br />
o Advocate response<br />
o Child witnesses<br />
D Confidentiality<br />
o Dating violence overview, dynamics, and<br />
services<br />
o Domestic violence overview, dynamics, and<br />
services<br />
Mandatory reporting requirements<br />
o Response to victims/survivors who have been<br />
trafficked<br />
o Resppnse to victims/survivors who are incarcerated<br />
o Safety planning for victims/survivors<br />
o Sexual assault overview, dynamics and,<br />
services<br />
Stalking overview, dynamics and, services<br />
o Supervised visitation and exchange<br />
o Other (specify): 1<br />
--'<br />
Justice system<br />
Civil court procedures<br />
Criminal court procedures<br />
Domestic violence statutes/codes<br />
Firearms and domestic violence<br />
o Identification and arrest of<br />
predominant aggressor<br />
Immigration<br />
Judicial response<br />
Law enforcement response<br />
Pro-arrest policies<br />
o Probation response<br />
o Prosecution response<br />
D Protection orders (including full faith<br />
and credit)<br />
Sexual assault statutes/codes<br />
o Sexual assault forensic examination<br />
o Stalking statutes/codes<br />
D Tribal Jurisdiction and Public Law 280<br />
o Other (specify): [~----'---'--'--'~---'-'-l<br />
. I<br />
Underserved populations<br />
Issues specific to victims/survivors who:<br />
o are American Indian or Alaska Native<br />
o are Asian<br />
D are black or African American<br />
o are elderly<br />
o are Hispanic or Latino<br />
D are homeless or living in poverty<br />
o are immigrants, refugees, or asylum<br />
seekers<br />
o are lesbian, gay, bisexual, transgender,<br />
or intersex<br />
o are Native Hawaiian or other Pacific<br />
Islander<br />
o have disabilities<br />
o have limited English proficiency<br />
D have mental health issues<br />
o have substance abuse issues<br />
D live in rural areas<br />
o Other (Specify):Ir-----------,<br />
Community response<br />
o Community response to sexual assault<br />
o Coordinated community response<br />
D Response teams (DART, DVRT, SART)<br />
o Technology<br />
o Other (Specify):I'---<br />
~_
OMB Clearance H 1122-.Q003<br />
Expiration Date: 3/31/2012<br />
.'ii"l<br />
.....1 i 1.4. (Optional) Additional Information<br />
(Use the space below to discuss the effectiveness oftraining activities funded or supported by your STOP Program<br />
subgrant and to provide any additional information you would like to share about your training activities beyond<br />
what you have provided in the data above. Examples might include a reduction In dual arrest rates following<br />
training provided on identifying the predominant aggressor, or improved system response to victimS/survivors<br />
with disabilities following a mUltidisciplinary training provided to advocates, law enforcement, and prosecution<br />
agencies on issues specific to victims/survivors with disabilities.) (Maximum 2000 characters)
OMS Clearance # 1.122-0003<br />
Expiration Date: 3/31/2012<br />
Coordinated Community Response<br />
All subgrantees must complete this subsection.<br />
jl 15. Coordinated community response (CCR) activities during the current reporting period<br />
(Check the appropriate boxes to indicate the agencies or organizations that you provided victim/survivor referrals<br />
to, received victim/survivor referrals from, engaged in consultation with, provided technIcal assistance to, and/or<br />
attended meetings with, during the current reporting period, according to the usual frequency of the interactions.<br />
Ifthe interactions were not part ofa regular schedule, you will need to estimate the frequency with which these<br />
interactions occurred during the current reporting period. Do not report Mtask force- in the -Other" category. If<br />
STOP Program-funded staffparticipated in a task force or work group, indicate that under -Meetings" by checking<br />
the"frequency of the meetings and the types of organizations participating.)<br />
Agency/organization<br />
Advocacy organization (NAACP,<br />
AARP)<br />
, iit~rventforfpfbgiarri .<br />
~, :');-~;;'~~:/'::', "; "'.::<br />
Corrections (probation,<br />
parole, and correctional<br />
facility staff)<br />
Domestic violence organization<br />
:if:(Ostltutlons/6r~anl~.<br />
Faith-based organization<br />
.. I agency ($sA,<br />
Health/mental health organization<br />
":ii 4ftN ihent<br />
.;'",.,;,....,;."".<br />
Legal organization (legal services,<br />
bar association, law school)<br />
;~2L'"~:t:~!~:~~;.<br />
Sex offender managemenVsex<br />
offender treatment provider<br />
.,~'~';-.':'~It or~nlzation<br />
'Social s~~~ice organization (nongovernmental)<br />
-""'''~'~rrJment/Tribal<br />
"nt~gency'.<br />
Other (specify)1-~----<br />
Victim/survivor referrals.<br />
consultations, technical assistance<br />
Meetings<br />
Dally Weekly Monthly Weekly Monthly Quarterly<br />
c=J c=J CJ 0 0 0<br />
0 D····-0 '·0 -.' c:::J CJ<br />
CJ CJ CJ CJ CJ CJ<br />
0 0 0 0 0 0<br />
[:=J CJ c=J CJ CJ CJ<br />
0 0 -0 CJ 0 0<br />
CJ CJ CJ 0 0 0<br />
0 0 CJ c=J CJ 0<br />
CJ CJ 0 c:=J CJ c=J<br />
CJ 0 .C=J CJ '0 CJ<br />
CJ CJ CJ CJ CJ CJ<br />
0 CJ 0 Cl CJ 0<br />
CJ CJ CJ LJ 0 CJ<br />
0 0 0 0 0 0<br />
c::::J c::::J CJ CJ CJ CJ<br />
.C=J L~ CJ CJ LJ l~<br />
r-----,<br />
CJ I J l : L-J L_J L~
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
.~<br />
J.i 16. (Optional) Additional InformatIon<br />
(Use the space below to discuss the effectiveness of CCR activities funded or supported by your STOP Program<br />
subgrant and to provide any additional information you would like to share about your CCR activities beyond what<br />
you have provided in the data above. Examples might include an improvedjudicial response to victims/survivors<br />
requesting protection orders, following meetings ofa regional task force that Included victim advocates, legal ser~<br />
vices attorneys, andjudges; or improved information to victimS/survivors regarding resources and greater coordination<br />
between the prosecutor's office and the iocal victim services agency as a result of meetings between the<br />
governmental and non-governmental advocates.) (Maximum 2000 characters)
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
.~-,<br />
Policies<br />
Were your STOP Program funds used to develop, substantially revise, or Implement policies or<br />
protocols during the current reporting period?<br />
Check yes if STOP Program-funded staff developed, substantially revised, or implemented polices or protocols, or<br />
if STOP Program funds were used to directly support the development, revision, or implementation of policies or<br />
~~ .<br />
D Yes--answer questions 17-18<br />
o No-skip to C4<br />
j i 17. Types of protocols and/or policies developed, substantially revised, or Implemented during the current<br />
reporting period<br />
(Check all that apply,)<br />
Victim services<br />
0 Policies to protect victims/survivors from Ino<br />
Appropriate response to underserved populations ternet disclosure of identifying information<br />
D Appropriate response to victims/survivors with<br />
Pro-arrest/mandatory arrest<br />
substance abuse issues and/or mental health di- 0 Procedures for anonymous, confidential, or<br />
agnoses<br />
Jane Doe reporting of sexual assault<br />
o Appropriate response to victims/survivors who are 0 Protection order enforcement (including full<br />
elderly or have disabilities<br />
faith and credit)<br />
Confidentiality<br />
0 Providing information to victims/survivors<br />
o Mandatory training standards for staff and volun- about victim services<br />
teers<br />
0 Sexual assault response and protocols<br />
o Procedures for anonymous, confidential, or Jane D Other (specify):I<br />
Doe reporting of sexual assault '-. .....l<br />
o S~aff, board, an~/or volunteers represent the diver~ Prosecution<br />
Slty of your servIce area<br />
O v , t' / . . f d b t C ' V· t' 0 Appropriate response to underserved populate<br />
1m survIvors In orme a ou nme IC Ims tions<br />
Compensation and Victim Impact Statements<br />
O<br />
' I 0 Appropriate response to Victims/survivors<br />
Other (specIfy):<br />
who are elderly or have disabilities<br />
0 Mandatory training on sexual assault, domes-<br />
tic violence, dating violence, and/or stalking<br />
Law enforcement<br />
o Appropriate response to underserved populations<br />
.0 Appropriate response to victims/survivors who are 0 N~ ~h~r;et~o victim/sUt~ViVO~S for aniy costsIt<br />
elderl or have disabilities re a e .0 . e proseeu .Ion ~ sexua assau ,<br />
_ y domestic Violence/datIng VIolence, and/or<br />
I_J Identifying primary aggressor/discouraging dual stalking<br />
arrest<br />
0 No victims/survivors polygraphed<br />
D. Immediate access to protection order information 0 P I" t t t . t' / . f I<br />
o ICles 0 pro ee VIC Ims survivors rom n-<br />
[J Mandatory training on sexual assault, domestic temet disclosure of identifying information<br />
__ violence, dating violence, and/or stalking 0 Protection order enforcement (including fulf<br />
o No charge to victims/survivors for service of pro- faith and credit)<br />
tection orders, warrants, or subpoenas 0 S I It d t I<br />
exua assau response an pro oco s<br />
[J- No charge to sexual assault victims/survivors for V r I f<br />
~ any costs associated with forensic exam 0 er lea prosecu Ion<br />
[J No charge to victims/survivors for any costs related 0 Victim-witness n<br />
l otification<br />
to the investigation of sexual assault, domestic vio- 0 Other (specify):<br />
lence/dating violence. and/or stalking offenses ---~-------<br />
'.] No victims/survivors polygraphed
o<br />
D<br />
D<br />
Courts<br />
o Do<br />
o<br />
D<br />
D<br />
D<br />
D<br />
D<br />
o<br />
Accelerated trial schedules<br />
Appropriate response to underserved populations<br />
Appropriate response to victims/survivors who are<br />
elderly or have disabilities<br />
Dedicated domestic violence docket<br />
Full faith and credit for protection orders<br />
Immediate access to obtaining protection orders<br />
Judicial monitoring of sexual assault, domestic violence/dating<br />
violence, and/or stalking offenders<br />
Mandatory training on sexual assault, domestic violence,<br />
dating violence, and/or stalking<br />
No charge to Victims/survivors for any costs related<br />
to prosecution of a sexual assault, domestic violence/dating<br />
violence, and/or stalking offense or to<br />
obtaining a protection order<br />
Policies to protect victims/survivors from Internet<br />
disclosure of identifying information<br />
Policy against mutual restraining orders<br />
Procedures for courtroom security<br />
Standard proteclioo order form<br />
Other (specify):<br />
~---..,...-------<br />
Probation and parole<br />
D Appropriate response for cases involving uoderserved<br />
populations<br />
D Appropriate response for cases involving victims/<br />
survivors who are elderly or have disabilities<br />
o Mandatory training on sexual assault, domestic violence.<br />
dating violence, and/or stalking<br />
D Strategies to assist and protect victims/survivors<br />
during probation and parole<br />
D Victim/survivor inclusion in offender supervision<br />
planning process/sex offender management<br />
o Victim/survivor ni.,!.;o!:
OMS Clearance # 1122-{J003<br />
Expiration Date: 3/31/2012<br />
~<br />
..... , 18. (Optional) Additional Information -<br />
(Use the space below to discuss the effectiveness ofpolicies you have developed or implemented that were<br />
funded or supported by your STOP Program subgrant and to provide any additional information you would like to<br />
share about your activities related to the developing, revising, and Implementing ofpolicies beyond what you have<br />
provided In the data above. An exampie might include a significant increase in victimjsurvivor contact with, and<br />
input to the specialized probation officer/unit following the implementation ofa policy on victim/survivor involvement.)<br />
(Maximum 2000 characters)<br />
'--------~------~---_._---.----_.~------------~----_._-~--~- -"--._---.
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
U J 19.<br />
"'"'<br />
Products<br />
Were your STOP Program funds used to develop, substantially revise, and/or distribute products<br />
during the current reporting period?<br />
Check yes if STOP Program-funded staff developed, revised, and/or distributed products or if STOP Program funds<br />
directly supported the development, revision, or distribution of products.<br />
o Yes-answer question 19<br />
D' No-skip to C5<br />
Use of STOP Program funds for product development, substantial revision, and/or distribution<br />
(Report the number ofproducts developed, substantially revised, and/or distributed with STOP Program funds<br />
during the current reporting period. Report the number ofnew products developed or substantially revised during<br />
the current reporting period; the title/topic and intended audience for each product developed, revised, and/or<br />
distributed; and the number ofproducts used or distributed. Ifa product was created in or translated into a language<br />
other than English, including Braille, indicate the language. Report on products that were newly developed<br />
during the current reporting period whether or not they were used or distributed, and on products that were previously<br />
developed or revised that were used or distributed during the current reporting period. Do not report the<br />
number ofproducts printed or copied; only report the number developed or revised-In most cases that number<br />
will be one for each product described -and/or the number used or distributed. See separate instructions for<br />
examples ofho••r "d"""oped or,.,.;sed"and "usedor distributed. oJ<br />
•<br />
Products<br />
., .<br />
Brochures<br />
Title/topic<br />
J. I<br />
;:::::=====;1: L====:::==::::;==:;=<br />
'------------'II~~~-<br />
1====1 [============]<br />
Manuals<br />
1 ] I ]<br />
I Ie]<br />
I ] C I<br />
Training curricula<br />
1 ] L I<br />
c-------l r -------J<br />
C=---J ~I<br />
Training materials r----~ I ]<br />
'- .~. J '--__. . . . _<br />
I lC I<br />
Other (specify):<br />
f~-----·-···-"'-------"'-·--~·----'<br />
I<br />
J<br />
r-=~~-·----"-~~<br />
Intended<br />
audience<br />
•••<br />
f<br />
I •. • • - -<br />
1=::=::=::::1 I====II=====;<br />
1 1I I'========:<br />
I ]1 11__<br />
I=~I[<br />
'========1<br />
I<br />
IC<br />
I==:::::::::::=ll=:=:====:;<br />
/C~I__<br />
I il IL_~<br />
l..--.. J 1__ ._._m. ..J l_._.. .. J<br />
C~ [--'---J, C--~<br />
r----·----·---] r-- -------- -ll---- --------····1<br />
~--- ..-. r-----J [-----1<br />
l. ,-__J L ._._ ... ._. __....__ ._ _.-1<br />
r~--···_"~-~·~·_-----··_·i r----'---<br />
"'_r.." r'·· W'_"'"'<br />
- •••,.~._ _ft"O<br />
I ! j II. ._.1<br />
l
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Data Collection and Communication Systems<br />
Were your STOP Program funds used to develop, install, or expand data collection and/or<br />
communication systems during the current reporting period?<br />
Check yes if STOP Program funds or STOP Program-funded staff were used to develop, install, or expand data collection<br />
and/or communication systems.<br />
o Yes-answer questions 20-21<br />
D No-skip to C6<br />
~ 20. Use of STOP Program funds for data collection and/or communication systems<br />
(Check all that apply.)<br />
D Develop new data collection/communication systems<br />
~<br />
Install data collection/communication systems<br />
o Expand existing data collection/communication systems<br />
o Link existing data collection/communication systems<br />
D'~Share information with other community partners<br />
D Manage data collection and communication<br />
o Purchase computers and other equipment<br />
o Arrests/charges<br />
D Bail/bond orders<br />
..... 1 21. Purpose of data collection and/or communication systems<br />
(Indicate all types of information identified or tracked with this technology by checking ail that apply.)<br />
Case management<br />
Compliance with court-ordered sanctions<br />
Convictions<br />
Court docket management<br />
Evaluation/outcome measures<br />
Incident reports<br />
Probation conditions/violations<br />
o Prosecutions<br />
o Protection orders<br />
D Recidivism<br />
o Sentencing<br />
D Stalking and harassment orders<br />
Victim notification<br />
Victim service availability<br />
o Violations of protection orders<br />
o Other (specify):<br />
o Warrants I J
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
"ii"'!<br />
:J.J 22.<br />
Specialized Units<br />
Were your STOP Program funds used for specialized units In the criminal Justice system during the current<br />
reporting period?<br />
Check yes if any STOP Program-funded staff were part of a specialized unit in any of the categories listed below<br />
or if STOP Program funds were used to directly support a specialized unit. (A specialized unit Is a centralized or<br />
coordinated group unit, or dedicated staffoflaw enforcement offlcers, prosecutors, probation offlcers, judge, or<br />
other court personnel responsible for handling sexual assault, domestic violence/dating violence, and/or stalking<br />
. cases. A specialized unit may consIst ofone person, even if that person is partially funded by your STOP Program<br />
subgranL)<br />
o Yes-answer questions 22-23<br />
o Ncr-skip to C7<br />
Use of STOP Program funds for specialized units<br />
(Check all that apply for the current reporting period.)<br />
Develop a new unit<br />
~~>.·:'",~·\~'fJ:l'I~~~~ij,;·'<br />
Train a specialized unit<br />
~n~~;:~!.~'Ir------<br />
Law enforcement<br />
D<br />
Prosecution<br />
Probation or parole<br />
D<br />
D<br />
'
OMS Clearance It 1122-0003<br />
Expiration Date: 3/31/2012<br />
System Improvement<br />
Were your STOP Program funds used for system improvement during the current reporting period?<br />
Check yes if any STOP Program-funded staff engaged in system improvement activities or if STOP Program funds<br />
directly supported system improvements (e.g.,interpreters, safety audits, security).<br />
o Yes-answer question 24<br />
D No--skip to section 0<br />
';"'1<br />
..1 J 24. Use of STOP Program funds for system Improvement<br />
(Check all that apply for the current reporting period.)<br />
Evaluation<br />
Victim services<br />
Law enforcement<br />
Prosecution<br />
Probation or parole<br />
Safety audits<br />
o .<br />
J'~~~!~:0;i'<br />
Translation of forms<br />
and documents<br />
CJ CJ CJ<br />
.:Uk~;i;:\i:~'U:'/\
OMB Clearance II 1122-0003<br />
Expiration Date: 3/3112012<br />
• VICTIM SERVICES<br />
Were your STOP Program funds used to provide victim services?<br />
Check yes jf STOP Program-funded staff provided victim services or if STOP Program funds were used to<br />
support victim services during the current reporting period. Report all victims/survivors served, and victim services<br />
provided with STOP Program funds, whether by a victim services agency or victim services within law enforcement,<br />
prosecution, or the court system in this section. Report criminal justice activities, such as 911 calls, cases<br />
investigated, and cases prosecuted, in section E only.<br />
o Yes--answer questions 25-32<br />
o No-skip to section E<br />
.-~<br />
W, 25. Number of primary victims/survivors served, partially served, and victims/survivors seeking services<br />
who were not served<br />
Please do not answer this Question without referring to the separate instructions for further explanation and ex~<br />
amples of how to distinguish among these categories, (Report the following, to the best ofyour ability, as an Ufr.<br />
duPlicated count for each category during the current reporting period. This means that each victim/survivor who<br />
was seeking or who received services during the current reporting period should be counted only once in that<br />
reporting period. For purposes of this question, victimS/survivors are those against whom the sexual assault, domestic<br />
violence, dating Violence, and/or stalking was directed. Ifthe victim/survivor experienced more than one<br />
victimization, that person should be counted only once under the primary victimization. Do not report secondary<br />
yjctims here.l<br />
••••<br />
Primary victims/survivors<br />
A. Served: Victims/survivors who received the service(s) they requested,<br />
if those services were funded by your STOP Program subgrant<br />
'~"~'wa~~.~~~~,¥f, I~<br />
TOTAL SERVED and PARTIALLY SERVED (25A + 25B) 1 ~_<br />
.!R:a"1\.il~ ,-...<br />
....1" 26. Number of secondary victims served<br />
Please do not answer this Qyestion withoyt referrin~to the separate instructions for fyrther explanation and for<br />
examples of how and when to report secondary victjms. (Report the following, to the best ofyour ability, as an<br />
unduplicated count for each category during the current reporting period. This means that each secondary victim<br />
who received services during the current reporting period should be counted only once and in only one ofthe<br />
listed categories, which should correspond to the category ofvictimization ofthe primary victim/survivor. For<br />
purposes of this question, secondary victims are those who are Indirectly affected by the domestic violence/dat<br />
Ing Violence, sexual assaUlt, and/or stalking-i.e., chi/dren, siblings, spouses or intimate partners, grandparents,<br />
other affected relatives, friends, neighbors, etc.)<br />
•<br />
Secondary victims Sexual assault Domestic violence/ Stalking<br />
dating violence<br />
Secondary victims who received service(s)<br />
funded by your STOP Program subgrant I I<br />
~-~------_.!<br />
I<br />
_____-----1I<br />
_<br />
01<br />
01<br />
01<br />
01<br />
,-, ,.,-.. '~ r" ( ~, ....,.; I'" '. "', .", ......'.
OMS Clearance ## 1122.0003<br />
Expiration Date: 3/31/2012<br />
'~<br />
d, j 27. Reasons that primary victims/survivors seeking services were not served or were partially served<br />
(Check all that apply.)<br />
Reasons not served or partially served<br />
o Conflict of interest<br />
Did not meet statutory requirements<br />
o Hours of operation<br />
o Insufficient/lack of culturally appropriate services<br />
D Insufficient/lack of language capacity (including sign language)<br />
D Insufficient/lack ofservices for people with disabilities<br />
o Lack of child care<br />
o Program reached capacity<br />
D Program rules not ~cceptable to victim/survivor<br />
Program unable to provide service due to limited resources/priority-setting<br />
o Services inappropriate or inadequate for victims/survivors with mental health issues<br />
o Services inappropriate or inadequate for victims/survivors with substance abuse issues<br />
D Services not appropriate for victim/survivor<br />
Services not available for victims/survivors accompanied by male adolescents<br />
Transportation ' ~ ~ _<br />
o Other(speC;fy)J~~<br />
.....J
'Ii"<br />
U_-, 28.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
Demographics of primary victims/survivors served or partially served<br />
(Based on the primary victims/survivors reported in 25A and 258, report the total numbers for all that apply.<br />
Because victimS/survivors may identify In more than one category of race/ethnicity, the total for ~Race/ethnicity"<br />
may exceed the total number ofvictims/survivors reported in 25A and 25B. However, the total number of<br />
victims/survivors reported under ~Race/ethnicity" should not be less than the total number ofvictims/survivors<br />
reported in 25A and 258. The total number ofvictimS/survivors reported under MGender" and the total number<br />
reported under MAge" should equal the total number ofvictims/survivors reported in 25A and 258. Those victims/<br />
survIvors for whom gender, age, and/or race/ethnicity are not known should be reported in the MUnknown" category.<br />
Do not report demQgraphlcs for secQndaey victims.)<br />
Race/ethnicity (Victl/11S/Sur VIVOI:, slwuld /lot be corm/cd<br />
/I/()'e rl1clll ol1ce 1/1 ("Itllel tliP calegc!lY L1l1leur:FJlIll1cllal1 ami<br />
A/dSki ,\alive" 01 JI1 tile categolY '; JatlVc H,Mal/al J dlle! athel<br />
PdC ,f,c Is/Ci/lciel, )<br />
American Indian and Alaska Native<br />
lfi~J'';'
'ii"<br />
I...!.: 29.<br />
OMS Clearance # tl22·0003<br />
Expiration Date: 3/31/2012<br />
Victims/survivors' relationships to offender by victimization<br />
(For those primary victims/survivors reported as served and partially served in 25A and 258, report the victim/<br />
survivor's relationship to the offender by type ofvictimization. Ifa victim/survivor experienced more than one<br />
type ofvictimization and/or was victimized by more than one perpetrator, count the victim/survivor in all categories<br />
that apply.<br />
The total number ofrelationships in the sexual assault column must be at least<br />
the total number in the domestic violence/dating violence column must be at least<br />
and the total number In the stalking column must be at least<br />
Do not report relationshlQs to offender for secondary victims,)<br />
o ;<br />
Q. ,<br />
0;<br />
_Current or former spouse or intimate partner<br />
f~m_itYOrhoUSi:lho/d member<br />
,~i~{Jij-" - - .<br />
Dating relationship<br />
Stranger<br />
'fjcelneignbcJr, emp lpye8,Co;V(omer, <br />
,.,,?~#qc,imii~;:~tc.) -.:; '. -':< ',pes noUnclude advocacy byattorneys and/or paraleg~Js~) .<br />
_.> \ - • r c ~.. I , • J- I<br />
a~lstance (CIvl/legal $eNICes provided by an attorney and/oraP{Jtalegal.)<br />
Counseling services/support group (Individual orgroup counseling orsupport provided<br />
by a volunteer, peer, or professional)<br />
"1' jMstic~.advocaCY/courtacCQmpaniment(Ass/~tinga vlctlm/survivqiwitf] crim/<br />
"~esff:tt::lu_dlnll-hqtffylnilth.~.v1t#im/sQrvfY§f ot ~~i:J,~t.,s,,::#J~rJjjg ~~_~-1-"<br />
·~Qt$i~nd'~e.t1te~#ln~ tf1i'171s:p($PcI1Jng:tifJ~~rlf~~6ff~·yr£t!(iJIi6~9t'.:<br />
"aceompanYlnga vlctlffl/survlvottoacrlinlnal C9tittptDceed1i)g'o"~efl.:<br />
'Interview; aMallotheradVocacy within' the criminalJustice system.)' ' ,<br />
Crisis intervention (Crisis intervention is a process by which a person identifies, assesses,<br />
and intervenes with an individual in crisis so as to restore balance and reduce<br />
the effects of the crisis in her/his life. In this category, report crisis intervention that<br />
occurs in person and/or over the telephone.)<br />
';';''''';'';''~exam (Examcondl)cted by a sexual assault nurse examiner or by a sexual as-<br />
';~~ns!cexamlner) ,,'<br />
Hospital/clinic/other medical response (Accompanying a victim survivor to or meeting a<br />
victIm/survivor at a hospital, clinic, or medical office)<br />
':'-,~ivlCes(lnterpretationJ trtJn~/atlon)<br />
., '~ll ,.- ' . ,<br />
Transportation<br />
i~CtlijjJ~r.vjVOf'advocacy (ActJonsdes/gned,to assist the victim/survivor In obtaln-'"<br />
! .~J?£8t; 'res~urces, or serVlc~s,includingemployment, lIous/ng, shelter services,<br />
K:'¢arei victim's compensation, etc.) '.' ' ,<br />
Other (specify): l --'<br />
":·ir(·~r! !·:,-;r.>3!~-i .l\,r~f"I ...;_'3: P!\~,S:!l:',::;:. !:·~;"";~.. '.-'.r~: ::~c (J~il-·e :);1 '-/I-);~!";C£~ Ag2.Jnst V\,'crri(:::~<br />
', .•<br />
Number of victims/<br />
survivors served<br />
~_I<br />
'--------------_I<br />
1__<br />
[~-----'--J<br />
I" I<br />
, -----'<br />
I I,<br />
[M'. J<br />
i__~_~~.<br />
i-== J
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
c.~ 308. Shelter services<br />
ioJL.. (Report the number ofvictimS/survivors and accompanying family members who received emergency shelter<br />
and/ortransitional housing provided with STOP Program funds during the current reporting period. This should<br />
be an unduplicated count for both victims/survivors and for family members. This means that each victim/survivor<br />
and each family member who received shelter services during the current reporting period should be counted<br />
only once. Report the total number of bed nights provided in emergency shelter and/or transitional housing<br />
to victimS/survivors and family members. The number ofbed nights Is computed by multiplying the number of<br />
victims and family members by the number ofnights they stayed In the shelter. The number ofbed nights will<br />
typically be signfffcantly higher than the number ofvictims and family members. For example, one victim and her<br />
three chi/dren all stayed In the shelter for 10 nights. The number ofbed nights would be 4 x 10, or 40.)<br />
Shelter service Number of victims/ Number of Number"of<br />
survivors family members bed nights<br />
Emergency shelter<br />
~~~~~r~~{fll.i;Y''i!'.<br />
[ Iu<br />
[~I.'····<br />
I I<br />
1'---_1<br />
I<br />
J<br />
··I~_]<br />
'i"l<br />
....; 3OC. Hotline calls<br />
(Report the number of hotlfne calls received from primary victims, and the total number of hotlfne calfs received,<br />
on phone lines paid for with STOP Program funds or answered by STOP Program-funded staff, during the current<br />
reporting period. Primary victims whose calls are reported here should not be reported as victims served in quee·<br />
tion 25 unless they also received at least one ofthe services listed in question 30A Victim Services or question<br />
308 Shelter Services. VictimS/survivors who receive services such as crisis intervention or victim advocacy over<br />
the telephone, in addition to basic hotline information and/or referrals, should also be reported in question 30A.<br />
Hotline calls that include victim advocacy or crisis intervention services are those that require more time than the<br />
average call and involve a more intensive focus on the immediate needs and situation of the victim. For examples<br />
ofwhen to report only the hotline call and when to report both the hotline call and a service or services in ques~<br />
tion 30A, see separate instructions.)<br />
: Hotline calls (Crisis Of information and referral calls<br />
! re.c..eivedbyan agency's hotline or office telephone)<br />
Number of calls from<br />
victims/survivors<br />
Total number of<br />
calls<br />
~,<br />
~. 30D. Victim-witness notification/outreach to victims/survivors<br />
(Report the number ofunsoUcited letters, phone calls, or visits to victims/survivores ofspecific incidents ofsexual<br />
aisault, domestic Violence, dating violence, and stalking identified in police reports-or court documents, informing<br />
them ofservices and/or providing information about the criminaljustice system. Victims/survivors who are<br />
the recipients ofthese notification/outreach activities should not be reported as victims/survivors served In question<br />
25 unless they also received at least one of the services reported in question 30A Victim Services or question<br />
308 Shelter Services. VictimS/survivors who receive services such as criminaljustice advocacy over the telephone<br />
should be reported in question 30A.)<br />
. Victim-witness notification/outreach to victims/<br />
survivors (unsolicited letters, phone ca/1s, or visits)<br />
.. . .<br />
Number of notification/outreach activities to<br />
victims/survivors
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
31. Protection orders<br />
(Report the total number of temporary and/or final-protection orders requested andgranted for which STOP Program-funded<br />
victim services staffprovided assistance to vlctims/sulYivors during the current reporting period.<br />
These orders may also be referred to as protection from abuse, protection from harassment or anti-harassment<br />
orders, restraining orders I orncx:ontact or stay-away orders.)<br />
Sexual assault protection orders<br />
- Number requested<br />
Temporary orders<br />
Final orders<br />
Domestic violence/dating<br />
violence protection orders<br />
Temporary orders<br />
Fina~ orders<br />
Stalking protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders
.-..,<br />
Wi.... ) 32.<br />
OMS Clearance # 1122..Q003<br />
Expiration Date: 3/31/201 Z<br />
(Optional) Additional Information<br />
(Use the space below to discuss the effectiveness of victim services funded or supported by your STOP Program<br />
subgrant and to provide any additional information you would like to share about your victim services activities beyond<br />
what you have provided in the data above. An example might include that your agency, as a result of STOP<br />
Program-funding, was able to provide medical accompaniment to an increased percentage of sexual assault survivors.<br />
This resulted in a higher percentage of victims/survivors seeking additional support services.) (Maximum<br />
2000 characters)<br />
'------------------~._---~---
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
CRIMINAL JUSTICE SYSTEM<br />
.Law Enforcement<br />
Were your STOP Program funds used for law enforcement activities during the current reporting period?<br />
Check yes if your STOP Program sUbgrant funded law enforcement activities. IfSTOP funds supported only a victim-witness<br />
assistant or victim advocate located in a law enforcement agency, then only Section D Victim Services<br />
should be completed,<br />
o Yes-answer questions 33-36. Provide information only for STOP Program-funded law enforcement<br />
activities engaged in during the current reporting period.<br />
o No-skip to E2.<br />
··1fI<br />
....... 33. Activities<br />
(Report the number ofSTOP Program-funded activities related to sexual assault, domestic violence/dating Violence,<br />
and/or stalkIng caseS/incIdents for the current reporting period. Ifan activity relates to a case/incident<br />
involving more than one type ofcrime, the activity should be counted only once under the primary victimization.)<br />
Activity<br />
Calls for assistance (Aff 911 and other<br />
caffs made to law enforcement)<br />
'~-*j~~~(i\'{4;'~,-"." .<br />
I<br />
Sexual assault<br />
Domestic violence/<br />
dating violence<br />
Stalking<br />
Cases/incidents investigated (Aff cases in<br />
Which evidence was collected/witnesses<br />
Interviewed relating to an incident)<br />
Arrests (Aff arrests made by law enforce~<br />
ment, exceptdqal arrests) ...<br />
Protection/ex parte/temporary restraining<br />
orelers served (All instances in which these<br />
types oforders were served on offenders)<br />
~, i'1H\~~1t(i~~·:~{~<br />
Enforcement of wa rrants (All instances in<br />
which warrants relating to these incidents<br />
were enforced)<br />
')~~'~~~~_~~i~~~~f'W.Si'-t;;:Lfil.<br />
Protection orders issued (All orders directly<br />
issued by law enforcement in jurisdictions<br />
where Jaw enforcement officers are so<br />
authorized)<br />
";~t~~~:~,f~~~2'~;,:,::,-:--,~:'~i,;,:·<br />
.~.<br />
r" .'" .. 'j<br />
L_----.J<br />
L_.__]<br />
[---------..-'<br />
,[-..:J-·.-_::,;;y-!·t.\1~:·)··':;;:L~--~-J<br />
,; _i~;,:j~L-,---,--1 ......·1-"" ; ;·-.:";;,.~~.~:-,l,,C-:J;::'.:_.,;:,,·, ,~,:-,;;:J;r: I<br />
~~:;:~I;r~~:~~~~~1 firearms charges to [~~'-_." -": [~_~'_~,~._] [~~,~~,~,]
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
~ 34. VIctim/survivor referrals to victim services<br />
(Report the total number of victIm/survivor referrals to victim services during the current reporting period. "Governmental'"<br />
refers to victim services provided by victim assistants orvictim-witness specialists/coordinators employed<br />
by criminaljustice agencies, such as law enforcement, prosecution, courts, or probation that are targeted<br />
to victims/survivors ofdomestic violence, dating violence, sexual assault, and/or stalking. "Non-governmental·<br />
refers to services provided by non-profit community-based agencies to victimS/survivors ofdomestic violence,<br />
dating violence, sexual assault, and/orstalking.)<br />
'if'l<br />
:J} 35.<br />
I Number of victim/survivor referrals<br />
~__._~ ,._ .•.__._.~ ,~_,r~_.'~_~,.•.'_. "~"_~_'''''M'~~·'''_·'_~'·.··' ",.,~. __.-<br />
Non-governmental victim<br />
services<br />
-----<br />
Protection orders<br />
(Report the total number of temporary ami/or tinal protection orders requested andgranted for which STOP Program-funded<br />
Jaw enforcement staffprovided assistance to victimS/survivors during the current reporting period.<br />
These orders may also be referred to as restraining orders, anti-harassment orders, or no-contact orstay-away<br />
orders.)<br />
Sexual assault protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
Domestic violence/dating<br />
violence protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
Stalking protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders
. "ii:"\<br />
,.,! ......, 36.<br />
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
(Optional) Additional information<br />
(Use the space below to discuss the effectiveness oflaw enforcement activities funded or supported by your<br />
STOP Program subgrant and to provide any additional Information you would like to share about these activities<br />
beyond what you have provided in the data above. An example might include an increase in the number of cases<br />
accepted for prosecution as the result ofa STOP Program-funded specialized investigator focused on domestic<br />
violence/dating violence, sexual assault, and stalking.) (Maximum 2000 characters)
OMB Clearance #I 1122..0003<br />
Expiration Date: 3/31/2012<br />
Prosecution<br />
wi.. .'" J<br />
Were your STOP Program funds used for prosecution during the current reporting period?<br />
Check yes if your STOP Program subgrant funded prosecution activities. If STOP Program funds supported only a<br />
victim assistant/victim-witness specialist or victim advocate located in a prosecution office. then only section 0<br />
Victim Services should be completed.<br />
D Yes-answer questions 37-43. Provide the information only for STOP pmiram4unded prosecution<br />
activities engaged in during the current reporting period.<br />
D No-skip to E3.<br />
37A. Number of cases received, accepted for prosecution, declined, or transferred<br />
(Report the number ofdomestic violence/dating violence, sexual assault, or stalking-related case referrals received<br />
during the current reporting period-including cases already charged before reaching the prosecutor's<br />
offlce. Of those cases referred, report the number that were accepted and the number that were declined for<br />
prosecution during the current reporting period. A case should be characterized by the most serious offense and<br />
may include numerous charges or counts. In most instances, a case will refer to one victim, one offender, and<br />
one incident. It is strongly suggested that you refer to the separate instructions for examples of how to count and<br />
characterize cases.)<br />
Misdemeanor and felony domestic violence cases may include any assaults, battery, vandalism. or other offenses<br />
that occurred in a domestic violence incident. Your state law does not have to name an offense "domestic violence"<br />
for a case addressing that offense to be counted here. Similarly. cases addressing sexual assault and<br />
stalking offenses should be counted, even if your state law uses other names for these types of offenses. such as<br />
"sexual battery" or "harassment."<br />
Received/accepted/declined/transferred<br />
Domestic violence/<br />
dating violence<br />
Sexual assault<br />
a. Number of case referrals received ~--JI 1__<br />
~........,..,,-'I'j';,;;}1r.'ll,..,....,--··.·.·~<br />
--,----"",,---,-I I~_<br />
Stalking<br />
..~<br />
..J<br />
378. Reasons for declining cases<br />
(Of those cases reported in line c ofquestion 37A as declined, report only the primary reason for the decision to<br />
decline prosecution. Please see separate instructions for further explanation ofthe reasons and for examples of<br />
how to apply them.)<br />
Reason for declining<br />
Insufficient evidence (returned for<br />
further investigation)<br />
Domestic violence/<br />
dating violence<br />
Sexual assault<br />
Stalking<br />
l__._._.<br />
..........:.<br />
J<br />
. I'T~.
..,_JI<br />
3i"l<br />
j 38. Disposition of cases<br />
(Report the dispositions ofal/ cases resolved during the current reporting period.)<br />
OMS Clearance" 1122-0003<br />
Expiration Date: 3/3112012<br />
Felony domestic<br />
violence/dating<br />
violence<br />
~II----------,II_II_II_I....--.-- ~[I~rl~<br />
«~~:':':]::::J[::::J~:::I:::I~C:::::t::~J~:::jC:~:J<br />
~::':::~~~t I II II II " II II II II I<br />
i:·'.':~uaf~s-::"e;J e..·..... 'li""II:' """"'1["'"'''''11''''''''"']1'''; .. ". '11·:'"",,·r-"II'·""':Y'f"-'>< I<br />
~~~~:da:Sault II" II II " II " II I<br />
'::~:~~ihEt'6~:,'i;I II Jill II II . II .11, " I<br />
~~~~~~eanor II II II II II II II II I<br />
!"J~~}';';'';~S;1 . II II II II " II II II I,<br />
Stalkingh~rnicide .' [ II II" .II' '11 /I II . II II I<br />
;'~'d!:~~ii~:::::1~;;;'r .. '1" II' 111111 Ir-lr"H'I<br />
~~~a~~O~a~~I~rOba- I Ii II II II II II II II I<br />
";;";::Pcr~'
'Alifl<br />
iJ,; 39.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
(Optional) Other Issues present In cases that reached disposition<br />
(If possible, use the space below to discuss the extent to which cases that were characterized as domestic violence,<br />
dating violence, sexual assault. and/or stalking also included additional charges or elements of domestic<br />
violence, dating violence, sexual assault, and/or stalking. For example, cases reported above as domestic violence<br />
felony cases may also have included counts ofmisdemeanor sexual assault. and cases reported as felony<br />
sexual assaults may also have included stalking charges. The purpose ofthis question is to gather Information<br />
on how often muitiple crimes were present in the cases reported. Ifdetailed information is not available, feel free<br />
to provide est/mates based on your experience.) (Maximum 2000 characters)<br />
I<br />
I<br />
____~__-----l
'Mf'<br />
,•.j() 40.<br />
OMS Clearance if 1122.{)003<br />
Expiration Date: 3/31/2012<br />
Tribal subgrantees<br />
(Report the total number ofsexl,Jal assault, domestic violence, dating violence, and stalking cases referred for<br />
state or federal prosecution during the current reporting period.)<br />
Number<br />
Cases referred to federal entity for prosecution<br />
-."<br />
.J-: 41.<br />
~<br />
~-! 42.<br />
! TOTAL<br />
L .__d'-._<br />
VIctim/survivor referrals to victim services<br />
(Report the total number victimfsurvivor referrals referred to victim services during the current reporting period.<br />
8Governmental" refers to victim servIces provided by victim'assistants or victim-witness specIalists/coordinators<br />
employed by criminaljustice agencies, such as law enforcement, prosecution, courts, orprobation that are targeted<br />
to victims/survivors of domestic violence, dating vIolence, sexual assault, and/or stalking. "Non-governmental"<br />
refers to services provided by non-profit community-based agencies to victim/survivors ofdomestic<br />
Violence, dating violence, sexual assault, and/orstalking.)<br />
!Number of victim/survivor referrals<br />
i<br />
L. __.__.,~,,,...~.*._ ... ,_.<br />
I<br />
Governmental victim services<br />
01<br />
Non-governmental victim services<br />
Protection orders<br />
(Report the total number of temporary and/or final protection orders STOP Program-funded prosecutors requested<br />
and the numbergranted during the current reporting period. These orders may also be referred to as protection<br />
from abuse or protection from harassment orders, restraining orders, or no-contact or stay-away orders.)<br />
Sexual assault protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
Domestic Violence/dating violence<br />
protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
Stalking protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders
OMB Clearance ## .1122-0003<br />
Expiration Date: 3/31/2012<br />
43. (Optional) Additional Information<br />
(Use the space below to discuss the effectiveness ofprosecution activities funded or supported byyourSTOP<br />
Program subgrant and to provide any additional Information you would like to share about those activities beyond<br />
what you have provided in the data above. An example might include expedited prosecution of felony domestic<br />
violence and sexual assault cases as a result offunding a specialized prosecutor to handle those cases.)<br />
(Maximum 2000 characters)
OMS Clearance # 1122.0003<br />
Expiration Date: 3/31/201 2<br />
Courts<br />
Were your STOP Program funds used for courts during the current reporting period?<br />
Check yes if your STOP Program subgrant funded court activities. If STOP funds supported only a victim advocate<br />
located in a court, then only section D Victim Services should be completed.<br />
o Yes-answer questions 44-51. Provide the information only for STOP Program-funded court activities<br />
engaged in during the current reporting period.<br />
o No-skip to E4.<br />
44. Number of criminal cases<br />
(Report the total number ofnew sexual assault, domestic violence, dating violence, and/or stalking-related cases<br />
filed during the current reportIng period.)<br />
Misdemeanor and felony domestic violence cases include any assaults, battery, vandalism, or other offenses that<br />
occurred in a domestic violence incident. Your state law or tribal code does not have to name the offense "domestic<br />
violence" for it to be counted here. Similarly, sexual assault and stalking cases should be counted under<br />
the appropriate sexual assault or stalking offense listed below (e.g., felony sexual assault), even if your state law<br />
uses another name for these types of offenses, such as "sexual battery" or "harassment."<br />
Type of case<br />
Misdemeanor sexual assault<br />
~lb~~ualaasau~<br />
·-:"'·,.!I{;h:';"{r""';"i;::"I:',,",' ~.':.<br />
Homicide related to sexual assault, domestic violence/<br />
dating violence, or stalking<br />
:tftf{ifJii~16Ience/dating~101~riCeOidina'nee .<br />
·:::~~'{"~:".'·!::':h:':·.,.:~:, ~'i,:"" '. ,'.' ,', :;. "', .' : ...;.: ',:' .•' . : i :'.' ': .',':<br />
Misdemeanor domestic violence/dating violence<br />
:.;~~.';~:::':, ;' ...: ~:'~~':i~';:,:,;)~~~.:,c:!'-:::';~";1
'.,.,i: ..<br />
Type of case<br />
Misdemeanor sexual assault<br />
.~~.,.:.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/3112012<br />
.. ....<br />
45. Disposition of criminal cases<br />
'. , . rReportthe disposition ofany sexual assaUlt, domestic violence/dating violence, or stalking cases resolved during<br />
"'the cur~ntreporting period.) .<br />
I I 1 1 I J 1 I<br />
., I ..... '1 I i';'-,.i): > I "J' ",1 I<br />
, ,,:'··8 '::"B'"8<br />
Felony stalking<br />
,.,,",,·:'::i?f'Pl-Otect ion order I I" "1 [. I 1 I I<br />
Violation of bail<br />
·MQj.tJ~nOf prOpation/parole<br />
_ ·.'.~''1~:''~-_'-;:I'.':''·:;\~· .<br />
Violation of other court order<br />
I 1 I I I 1 I I<br />
I I[ II II J<br />
I I 1 I I I I I<br />
I 01 1 01' I oJI 01<br />
Judicial monitoring<br />
(Report the number ofsexual assaUlt, domestic violence. dating violence, and/or stalking offenders whose cases<br />
were reviewed by the court for compliance with conditions ofprobation or other court-ordered conditions, or for violations<br />
ofthose conditions, during the current reporting period. Also report the total number of individual review<br />
hearings conducted. The number of review hearings is the number ofindividual hearings held for each offender,<br />
even when that offender is reviewed during the same monitoring sessions as other offenders. For example, if<br />
10 offenders were reviewed at the same three sessions during the reporting period, the number ofoffenders re~<br />
viewed would be 10and the number ofreview hearings conducted would be 10 multiplied by 3. or 30.)<br />
TOTAL ~rtm"~~,'Wlsm:3 rlif1~4W§. 1 trrtiij ,fU,JIJrnrm,MJl1l1rrhijIIfii,tf,[!t:1'<br />
~<br />
,-,iii<br />
'47.<br />
Disposition of violations<br />
(Report the number ofsexual assault. domestic violence, dating violence. and/orstalking cases In which there<br />
were dispositions ofviolations during the current reporting period. The violation does not have to have occurred<br />
during this reporting period, only the disposition. A case may be counted more than once if there were multiple<br />
v:<br />
... ,,<br />
Violation<br />
Protection order<br />
••..•..• '.,<br />
, I,. r • t' . t<br />
• I . I • • •• • ~ • r<br />
.. '".~" ..<br />
Other conditions of probation r---'.~<br />
or parole L. I<br />
[---, ;--~ 1 I<br />
L ! L__-----.J<br />
l~__J<br />
C~',:~=~J<br />
r---~<br />
I<br />
I<br />
'--- .J
:2' 48.<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Victims/survivor referrals to victim services<br />
(Report the total number victim/survivor referrals to victim services during the current reporting period. -Governmental-<br />
refers to victim services provided by victim-assistants or victim-witness specialists/coordinators employed<br />
by criminaljustice agencies, such as law enforcement, prosecution, courts, or probation that are targeted<br />
to victims/survivors of domestic violence, dating violence, sexual assault, and/or stalking. MNon-governmental<br />
R<br />
refers to services provided by non-profit community-based agencies to victimS/survivors ofdomestic vioience,<br />
dating violence, sexual assault, and/or stalking.)<br />
: Number of victim/survivor referrals<br />
!,<br />
Governmental victim services<br />
Non-governmental victim services<br />
'''f't<br />
,J,': 49. Civil protection orders<br />
(Report the total number oftemporary and/or final ~ protection orders requested and granted by the court to<br />
victimS/survivors ofsexual assault, domestic violence/dating violence, and stalking during the current reporting<br />
period. These orders may be referred to as protection from abuse or protection from harassment oranti-harassment,<br />
or restrain1M orders. Include onlv civil orders.)<br />
Sexual assault protection orders<br />
Temporary orders<br />
Number requested<br />
Final orders<br />
Domestic violence/dating violence<br />
protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
Stalking protection orders<br />
Number requested<br />
Temporary orders<br />
Final orders<br />
~<br />
,,-,Ij 50. Criminal protection orders<br />
(Report the total number ofcriminal protection orders requested and the total numbergranted by the court to<br />
victimS/survivors ofsexual assault, domestic violence/dating violence, and stalking during the current reporting<br />
period. These orders may be referred to as no-contact or stay-away orders.)<br />
. Number of protection orders<br />
Requested , Granted<br />
[
'~<br />
~_ ,i<br />
OMS Clearance # 1122.0003<br />
Expiration Date: 3/31/2012<br />
51. (Optional) Additional Information<br />
(Use the space below to discuss the effectiveness ofcourt activities funded or supported by your STOP Program<br />
subgrant and to provide any additional information you would like to share about those activities beyond what you<br />
have provided in the data above. An example might include an increased percentage ofcourt-monitored offenders<br />
complying with mandated offender treatment and batterer intervention programs.)<br />
(Maximum 2000 characters)<br />
I<br />
L-~._. , . , J
OMS Clearance # 11.22-0003<br />
Expiration Date: 3/31/2012<br />
Probation and Parole<br />
-a'\<br />
io.!_ " J<br />
~<br />
"",II<br />
Were your STOP Program funds used for probation and parole during the current reporting period?<br />
Check yes if your STOP Program subgrant funded probation and parole activities.<br />
o Yes-answer questions 52-56. Provide the information only for STOP Program-funded probation<br />
and parole activities engaged in during the current reporting period.<br />
D No--skip to E5.<br />
52. Number of offenders<br />
(Report the total number ofcontInuing and new offenders charged with sexual assault, domestic vIolence, dating<br />
vIolence, and/or stalking. ThIs Is an unduplicated count. Ifyou have not preViously filed an annual report, include<br />
all pending offenders at the beginning of the current reportIng period as anumber ofcontinuing offenders. ~)<br />
Unduplicated count of<br />
domestic violence/dating<br />
violence offenders<br />
Unduplicated count of<br />
stalking offenders<br />
Number of continuing<br />
offenders<br />
Number of new<br />
offenders<br />
Number who<br />
completed probation<br />
•• • With violations<br />
;::. "~'~,"',.,:,.,~<br />
, -I'k0'<br />
, ;, ~j.:,.<br />
",=~.,....."..,---"_:":~<br />
_11_1 I I<br />
_l~t~~21~&~]fu!!lT's f,5.~~0,'l,-__----,°1:1~!0'i:-\~sH?Qt;~~:itr:01 0 I;Bff:'~f;i;'l 0 r~:('~;::;~4?;;;J';r:I -"of :r<br />
53. Monitoring activities<br />
(For new and continuing cases reported in question 52, report the numberofthe monitoring activities engaged in<br />
during the current reporting period. Report only those offenders who were monitored using the specific activity<br />
under "Number ofoffenders. ~ Report the total number ofcontacts for all offenders for the specific activity under<br />
-Totai contacts." For example, out ofa total caseload of150, a probation officer has face-te-face contact with<br />
100 ofthose offenders during the reporting period. Multiplying those offenders by the number offace-ta-face<br />
meetings the officer had with each offender, the total contacts amount to 900. The number ofoffenders reported<br />
as havIng face-to-face meetings would be 100, and the number oftotal face-te-face contacts would be 900.)<br />
Face-ta-face meeting with offender<br />
Activity Number of offenders Total contacts<br />
I<br />
(1rj~i~~~1iJJi:-i;j~i:f:;:1'bjt.;,~rj;t,1~)[~ ',,'~:1!{B;;:g;~;r'L=I';~1,f~~i"i#;'~;i;'::fJ= __ ===~, I;'I'~'("<br />
Unscheduled surveillance of offender I I I<br />
ActiVity<br />
i Outreach to victims/survivors<br />
Number of victims/<br />
survivor:s<br />
Total contacts<br />
- ,
OMS Clearance 1# 1122.0003<br />
Expiration Date: 3/31/2012<br />
::1 54. DisposItions of violations<br />
(Report the total number ofsexual assault, domestic violence/dating violence, and/or stalking cases in which<br />
there were dispositions of violations during the current reporting period. The violation does not have to have occurred<br />
during this reporting period, only the disposition. A case may be counted more than once if there were<br />
multiple violations.)<br />
Violation<br />
Protection order<br />
Other conditions of probation I<br />
or parole ----<br />
" ··I~.--<br />
••.•'"<br />
I I .. ' ••• .. • .•<br />
I I" ••• I<br />
~=II II 11 I<br />
~===I' n h'j!=:::::=n\':J;:::==:=I'<br />
_II II II I<br />
", ::r'l' ;'.: 'I ~,.f-··· .. I<br />
.' ·c·": ,",,_': .' . :. ,:.; .;~:!: ", .. ' ~."!,' ~<br />
...... " •....,." ..• >;~':;~'(;';:"-::~:::':'::.
'ii"\<br />
~~J<br />
OMB Clearance # 1122"()()()3<br />
Expiration Date: 3/31/2012<br />
56. (Optional) Additional information<br />
(Use the space below to discuss the effectiveness ofprobation activities funded orsupported byyour STOP Program<br />
subgrant and to provide anyadditional information you would like to share about those activities beyond<br />
what you have provided in the data above. An example might Include a decrease In caseload and higher number<br />
- -of.contacts with,offenders as aresultoffunding a spec!alized domestic violence probation officer.)<br />
(Maximum 2000 characters)<br />
I<br />
______. ~ .~-- ~_._.. _._--- ,,_. _.... .. ~.__J
OMS Clearance # 1122.()003<br />
Expiration Date: 3/31/2012<br />
:l! -"" 57.<br />
""l""<br />
iwl!; 58.<br />
Batterer Intervention Program (BIP)<br />
Were your STOP Program funds used for SIP during the current reporting period?<br />
Check yes if STOP Program-funded staff or STOP Program funds directly supported BIP activities.<br />
o Yes-answer questions 57-59, providing information for grant-funded activities<br />
o No-skip to section F<br />
Offenders In program<br />
(Report the number ofcontinuing and new offenders in your batterer intervention program during the current reponing<br />
period. Ifyou have not previously filed an annual report, include ail cases at the beginning of the current<br />
reporting period as ·offenders<br />
--<br />
continuing in SIP. ")<br />
l....-0_ffi_e_n_d_e_rs_in-=-pr_o-=g~ra_m_-'<br />
Outcomes<br />
(Report the total number ofdomestic violence/dating violence offenders in your program who completed the program,<br />
who were terminated from the program, or Who returned to the program after termination during the current<br />
reporting period.)<br />
Completed program<br />
·:!~~~~~d.frwn'~fu~~til.·'<br />
Returned to program after termination<br />
,(~~k'I<br />
_<br />
I,==<br />
Number of offenders<br />
I<br />
-'I=~<br />
;;'!<br />
......1Ii; 59.<br />
Length of HIP In weeks<br />
(Repon the number ofweeks batterers are expected to remain in the program in order to complete it. Ifyour alP<br />
has more than one program length and/orcurriculum, provide the length for each type of program.)<br />
~I_~<br />
...l--~-
,·!N:··<br />
••,.,.,••..<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
NARRATIVE<br />
.~<br />
, iii ' ",,-!!!-, ;<br />
•.•.•.'.·..',·.s·,·.·,,'.t.·.·'r.·.~.t:.,'.', ..,·.~'.·.·.·.·.,Oa.:.·.,· ns,·T~.',.,·.u .•·.'.',.r,·:W,.~.'.'<br />
•. , ','.,.·.'.·,·.'<br />
•.•.•.".,'.•. ,: •.'.·<br />
..,'.:t .•.-,':·:.....•• ·.'".,·.•~.-.':.,·:'.'£.·.q.',,·.:.D.'.".,.i.",·,·.n4!JQ.'."'.'.·.·.·V.·,·,,,<br />
f·: '.,·,_.·,6.,.'E:.:.·~.'.(:.··H'.·,' .•,•.:..:_·~.'.·<br />
.•·.j',·•.. ,'p.·.·., I,'.ED','·.O,', .•. '.'." ..ns<br />
.• '.. .•.·.',.d.,'·.,rt.,'.·,$1'.'.,1,1.'.0'. :_..•.'N.'~ :...• .•••:.'.'<br />
~ I:~ _,', ," ~J;,:;JrR~f~~ c - ~_", O R<br />
..<br />
_.V~~;J ," -, __ '''' j_~,. '~';?:··:··;;~:~~/'~:~·";/~:':·':::,::'~,;;J~~~t;~.,;f::-r;·:::~:~:.:::·;:,::.;~:~:~ ..»;-\· ~.. ~<br />
.•.-.:.',.:.'~..•......',•...":•..•"..•, ,...•.,.,.'.'.',' ·.i ·",'.·.•.•.·..,..·.....,: ',- :c,: .:'::";~:"" :;, '<br />
60. What do you see as the most significant areas of remaining need, with regard to Improving services<br />
to victims/survivors of sexual assault, domestic violence, dating violence, and stalking, Increasing<br />
victim/survivor safety, and enhancing community response (Including offender accountability for<br />
both batterers and sex offenders)?<br />
(Consider geographic regions, underserved populations, service delivery systems, types ofvictimization, and challenges<br />
and barriers unique to yourjurisdiction.)<br />
61.. What has STOP Program funding allowed you to do that you could not do prIor to receiving this fund<br />
Ing?<br />
(e.g., expand coordination and cross~referra/swith victim/survivor services, or track data on arrests and prosecutions)<br />
,<br />
'~<br />
.....1; 62. Provide any additional Information that you would like us to know about your STOP Program subgrant<br />
and/or the effectiveness of your grant.<br />
(Ifyou have any other data or information that you have not already reported in answer to previous questions that<br />
demonstrate the effectiveness ofyour STOP Program-funded program please provide it below. Refer to separate<br />
instructions for a fuller explanation and examples;)<br />
~:<br />
...)1 63. Provide any additional Information that you would like us to know about the data submitted.<br />
(Ifyou have any Information that could be helpful In understanding the data you have submitted In this report,<br />
please answer this question. For example, ifyou submitted two different progress reports for the same reporting<br />
period, you may explain how the data was apportioned to each report; or ifyour STOP Program funds supported<br />
staff-e.g., victim advocates, law enforcement officers, etc.- but did not report any corresponding victim services<br />
or law enforcement activities, you may explain why; or ifyou did not use STOP Program funds to support either<br />
staff or activities during the reporting period, please explain how program funds were used, ifyou have not already<br />
done so.)<br />
Public Reporting Burden<br />
Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not reqUired to respond to a collection of<br />
information unless it displays a currently valid OMS control number. We try to create forms and instructions that are accurate,<br />
can be easily understood, and which impose the least possible burden on you to prOVide us with information. The estimated<br />
average time to complete and file this form is 60 minutes per form. If you have comments regarding the accuracy of this estimate.<br />
or suggestions for making this form simpler, you can write to the Office on Violence Against Women, U.S. Department of<br />
Justice, 800 K Street. NW. Washington, DC 20531.
OMB Clearance # 1122-0003<br />
Expiration Date: 3/31n012<br />
What do you see as the most significant areas of remaining need, with regard to improving services to victims/survivors<br />
of sexual assault, domestic violence, dating violence, and stalking, increasing victim/survivor safety, and enhancing<br />
community response (including offender accountability for both batterers and sex offenders)?<br />
Question #60
OMB Clearance # 1122.()()03<br />
Expiration Date: 3/31/2012<br />
What do you see as the most significant areas of remaining need, with regard to improving services to victims/survivors<br />
of sexual assault, domestic violence, dating violence, and stalking, increasing victim/survivor safety, and enhancing<br />
community response (including offender accountability for both batterers and sex offenders)?<br />
Question *60 (cont.)
What has STOP Program funding allowed you to do that you could not do prior to receiving this funding?<br />
Question *61.<br />
OMB Clearance N U22-OO03<br />
Expiration Date: 3/3112012<br />
STOP Program AnnlJal Progress Report • 43 • Office (111 Violence Against Women
What has STOP Program funding allowed you to do that you could not do prior to receiving this funding?<br />
Question #61 (cont.) .<br />
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
::::TOP Prog'8'11 Annu;.;1 Progress Report • 44 • Office on Violence Against l'IIo!n():l
OMS Clearance II 1122-0003<br />
Expiration Date: 3/31/2012<br />
Provide any additional information that you would like us to know about your STOP Program subgrant and/or the effectiveness<br />
of your grant.<br />
Question '62
,~ ,._~.__.•._.<br />
OMS Clearance ft 1122-0003<br />
Expiration Date: 3/31,12012<br />
Provide any additional information that you would like us to know about your STOP Program subgrant and/or the effectiveness<br />
of your grant.<br />
Question '62 (cont.)<br />
• --~<br />
....l
OMS Clearance H 1122-0003<br />
Expiration Date: 3/3:1/2012<br />
Provide any additional information that you would like us to know about the data submitted.<br />
Question 163<br />
STOP Progralll ,II.nnual Progress Report • 47' Office on Violence Against Women
OMS Clearance # 1122-0003<br />
Expiration Date: 3/31/2012<br />
Provide any additional intormation that you would like us to know about the data submitted.<br />
Question #63 (cont.)<br />
STOP Program ADm,al Progress Repoll • 48' Office on \jic.lenCE, Ag811'St ·Wonce;"
STATE OF MISSISSIPPI<br />
DEPARTMENT OF PUBLIC SAFETY<br />
DIVISION OF PUBLIC SAFETY PLANNING<br />
Subgrantee:<br />
Project Director:<br />
Name:<br />
Address:<br />
Name:<br />
Address:<br />
Telephone:<br />
Telephone:<br />
Project Title:<br />
Grant Period:<br />
Through<br />
Grant Number:<br />
Report Period:<br />
Through<br />
Prepared By:<br />
Date Submitted:<br />
DPSP (May 2008)
BREAKDOWN OF EXPENDITURES<br />
Project Title:<br />
Sub-grant Number:<br />
Dates ofExpenditures:<br />
LINE ITEMS Federal Amount Match Amount<br />
Personnel<br />
Total<br />
Fringe<br />
Equipment<br />
Travel<br />
Operating<br />
Ex enses<br />
Contractual<br />
Services<br />
:::::::;~~---------+---------<br />
I~~:;DITURES i ,J<br />
-"------ ~<br />
Updated: 8120n8<br />
Updated by: J, Ledger<br />
!,'orrn:
PERSONNEL &FRINGE BENEFITS<br />
Subcontract Number:<br />
Date: (from)<br />
Date: (to)<br />
Date<br />
Check #<br />
EmployeelTitle<br />
Gross·<br />
% Time to Grant Fringe··<br />
Retirement<br />
(Indicate % X Salary=Total)<br />
Social Security<br />
~--=-~,.--<br />
(Indicate % X Salary=Total)<br />
Insurance<br />
(Indicate % X Salary=Total)<br />
Workmen's<br />
Compenstation<br />
(Indicate % X Salary=Total)<br />
Total Fringe<br />
Date<br />
Check #<br />
EmployeelTltle<br />
Gross·<br />
% Time to Grant Fringe··<br />
Retirement<br />
(Indicate % X Salary=Total)<br />
Social Security ~_-=--:--:::-<br />
(Indicate % X Salary=Total)<br />
Insurance<br />
(Indicate % X Salary=Total)<br />
Workmen's<br />
Compenstation<br />
(Indicate % X Salary=Total)<br />
Total Fringe<br />
~ Gross- before any deductions.<br />
*.. Agency's portion of fringe benefit not to include employee's portion of fringe.
MONTHLY TIME ACTIVITY REPORT<br />
Project Staff<br />
Employee Name:<br />
MoNr:<br />
Agency:<br />
Date Time Time Total Principal Activities<br />
In Out Hours<br />
-<br />
Employee Signature/Date: I TOTAL:<br />
_.,<br />
_~ __L ...~_______________._J<br />
Employer/SupervIsor SIgnature<br />
Date
EQUIPMENT<br />
Subcontract<br />
Number:<br />
_<br />
Date: (from)<br />
_<br />
(to)<br />
_<br />
Date Check # Vendor Description/Serial# Total
EQUIPMENT CONTROL FORM<br />
Office of Justice Programs<br />
To be completed for each piece of equipment purchased with federal funds<br />
Subgrantee:<br />
Address:<br />
Subgrant #:<br />
Serial Number:<br />
Manufacturer:<br />
Serial Number:<br />
Manufacturer:<br />
Date of Purchase:<br />
Item Cost:<br />
Purchase Order #:<br />
Paymen1<br />
Voucher/Checker #:<br />
project Ulfector's<br />
Signature:<br />
Description 01<br />
Equipmen1<br />
Intended Usage:<br />
Location 01<br />
Equipment:<br />
DPSP Use Only<br />
DPS Inventory<br />
Number:<br />
"'---..r---";"':""'-1I--'~"'--'---'-'-"'-'-'>"-""'"--''-'''~"., ..".".."-.. ,,..<br />
IProgram Manager 5<br />
,., - , " ",,-" "''' __ ~ ..<br />
Signature
TRAVEL EXPENSES<br />
Subcontract Number:<br />
----------------------<br />
Date: (from}__-<br />
(to}_~<br />
_<br />
_<br />
Date Description of Travel Total
.__'.<br />
.__...<br />
MONTHLY MILEAGE LOG<br />
Project Staff<br />
Employee Name:<br />
I Mo/Yr:<br />
Agency:<br />
Destination:<br />
Purpose:<br />
Date Time Time Total Start End Total Miles<br />
In Out Hours Mileage Mileage<br />
_.~-- -~~~-_._--- '-'--"--. _.... _,...•_-_ ..__ .".. ~ .. --_._--_ .. ".~."<br />
-_..._-- "---- -------<br />
Employee Signature/Date:<br />
TOTAL:<br />
___~__.'~....__".. _.-~_' .~<br />
Employer/Supervisor Signature<br />
.. _~_._.._w.__..__._<br />
Date
OPERATING EXPENSES<br />
Subcontract Number:<br />
----------------------1<br />
Date: (from)<br />
(to)<br />
_<br />
_<br />
Date Check # Vendor Description Total
MONTHLY TELEPHONE LOG<br />
Project Staff<br />
Employee Name:<br />
I Mo/Yr:<br />
Agency:<br />
Date Time Person Number Nature of Call<br />
Called Called<br />
~ ,.-<br />
Employee Signature/Date:<br />
[TOTAL:<br />
Employer/Supervisor Signature<br />
Date
MISCELLANEOUS EXPENSES<br />
Subcontract Number:<br />
_<br />
Date: {from)<br />
{to)<br />
_<br />
_<br />
Date Check # Vendor Description Total
DIVISION OF PUBLIC SAFETY PLANNING<br />
SUBGRANTEE'S CLOSEOUT CHECKLIST<br />
SUBGRANTEE ~ SUBGRANT NO: _<br />
In compliance with the requirements ofDPSP Subgrantee Closeout Procedures and the terms and conditions ofthe subgrant, the following<br />
closeout documents are enclosed: (Check the appropriate boxes concerning each ofthe closeout documents. Explain fully any item not<br />
submitted or any item to be sent separately. Use separate sheet ifnecessary.)<br />
1. Certification of Subgrant Compliance<br />
2.FinaJVVorksheet<br />
3. Copy of Workers' Compensation or<br />
4. Copy of Cancellation/Adjustment<br />
S. Outstanding Claimants List<br />
6. Refund Check<br />
7. Other (Specify)<br />
Explanation/Comments:_~ ~ _<br />
Signature<br />
Title<br />
Date<br />
Fot use byDPSPonly.<br />
Not be completed by<br />
subgrantee<br />
DE-OBLIGATION AUTHORIZATION<br />
Federal<br />
Grant Award<br />
Authorized Expenditures<br />
Unexpended Balance<br />
Tlus is to certify ano authorize deueasing the obligation for Subgrant No.<br />
the unexpended balance as shown.<br />
b,y the amount of<br />
Name Title Date<br />
IS THIS AN ADMINISTRATIVE CLOSEOUT? YES_ NO_,_<br />
Revised 4105ldb Page 1 of 4
Division ofPublic Safety Planning<br />
CERTIFICATION OF SUBGRANT COMPLIANCE<br />
SUBGRANTEE, ~~__~~_SUBGRANTEENO.~ _<br />
A. RELEASE<br />
Pursuant to the tenus of said subgrant and in consideration of the sum of<br />
$--------------------------------<br />
Total Amount Paid & Payable by Division ofPublic Safety Planning<br />
which has been or is to be repaid to the Subgrantee or to its assignees, ifany, the Subgrantee upon payment of<br />
the said sum does remise, release, and discharge DPSP, its officers, agents, and employees, of and from all<br />
liabilities, obligations, claims and demands whatsoever under arising from the said subcontract, except:<br />
1. Specified claims in stated amounts or in estimated amounts where the amounts are not<br />
susceptible to exact statement by the Subgrantee, as follows:<br />
(Ifnone, so state)<br />
2. Claims together with reasonable expenses incidental thereto, based upon the liabilities of the<br />
Subgrantee to third parties arising out ofthe performance ofthe said subgrant, which are not<br />
know to the Subgrantee on the date of execution of this release and ofwhich the Subgrantee<br />
given notice in writing to the DPSPDepartmentDirectorwithin the period specified in the said<br />
contract.<br />
3. Claims, after closeout, for costs which result from the liability to pay Unemployment Insurance<br />
costs under a reimbursement system or to settle Workers' Compensation claims.<br />
B. ASSIGNMENT OF REFUNDS, REBATES AND CREDITS<br />
Pursuant to the terms ofsaid subgrant and in consideration ofthe reimbursement ofcosts and payment offees<br />
as provided in the said subgrant any assignment thereunder, the Subgrantee does hereby:<br />
1. Assign, transfer, set over and release to DPSP all rights, titles and interest to all refunds, rebates,<br />
credits or other amounts (including any interest thereon) arising or which may hereafter accrue<br />
thereunder.<br />
2. Agree to take whatever action may be necessary to effect prompt collection ofall such refunds,<br />
rebates, credits orother amounts (including interest thereon due orwhich may become due, and<br />
to forward promptly to DPSP) for any proceeds so collected.<br />
3. Agree to cooperate fully with DPSP as to any claim or suit in connection with such refunds,<br />
rebates, credits or other amounts due (including any interest thereon); to execute any protest,<br />
pleading, application, power of attorney or other papers in connection therewith; and to permit<br />
DPSP, the State Attorney General's Office or the Federal Grantor Agency to represent it at any<br />
hearing, trial or other proceeding arising out such claim or suit.<br />
'h'\Ji~prf 4/nSltlh Page 2 of 4
C. INVENTORY CERTIFICATION (Select one)<br />
1.,_~~~<br />
_<br />
The Subgtantee hereby certifies that all items ofmaterials and equipment purchased, futnished<br />
or transferred of or to said Subgrantee were done so in accordance with the terms and<br />
conditions of said subgrant.<br />
2., ~~_<br />
The Subgtantee hereby certifies that no equipment was furnished or acquired under the tenns<br />
and conditions of said subgrant.<br />
D. CERTIFICATION OF CASH BALANCE<br />
The Subgrantee hereby certifies that the cash balance applicable to said subgrant as of the date of the execution of this<br />
document is as follows::<br />
1. Total DPSP funds received: 1)<br />
2. Less [mal DPSP cumulative cost reported: 2)<br />
3. Equals (:::) unexpended balance: 3)<br />
4. (a) Plus(+)balance=unexpended funds:<br />
(Refund due to DPSP) 4a)<br />
(b) Minus(-)balance=funds dues Subgrantee: 4b)<br />
(Subgrantee submits request)<br />
5. Balance must equal zero 5) ~O-<br />
*Refund check must include the following:<br />
(a) Unexpended funds amount: 4a)<br />
(b) Outstanding claimants amount<br />
(as applicable)<br />
(c)<br />
Total amount refunded<br />
Enter Check Number,<br />
_<br />
Page 3 of 4
E. GENERAL STATE OF COMPLIANCE<br />
The subgtantee further certifies that all other terms and conditions of said subgrant have been met.<br />
IN WITNESS THEREOF, this Certification of Subgrant Compliance has been executed this day of<br />
_~~<br />
-', 20._~~<br />
SUBGRANTEE<br />
BY SIGNATORY OFFICIAL<br />
TITLE<br />
WITNESSED BY:<br />
1.. _<br />
2., _<br />
n ~_. _.J Alnc/;I1...<br />
Page 4 of 4
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3,2009, Item # 103<br />
ORDER AUTHORIZING THE BOARD PRESIDENT TO<br />
EXECUTE THE MISSISSIPPI DEPARTMENT OF MARINE<br />
RESOURCES' AGENT AUTHORIZATION FORM<br />
DESIGNATING KNESAL ENGINEERING SERVICES, INC.<br />
AS THE COUNTY'S AGENT FOR CDBG PROJECT<br />
R·I03·024·04~KED,JOHN HILL BLVD. EXTENSION<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute the<br />
Mississippi Department ofMarine Resources' agent authorization form designating Knesal<br />
Engineering Services, Inc. as the county's agent for CDBG Project R-I03~024-04-KED, John Hill<br />
Blvd. extension, which form follows this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
~e~<br />
.,.. ~<br />
~ .'/,9<br />
~ WI<br />
not,..~,.\".~'"<br />
MISSISSIPPI DEPARTMENT OF MARINE RESOURCES<br />
Agent Authorization<br />
I authorize the person(s) and/or company listed below to act as my agent regarding the proposed<br />
project as described in the Joint Application and Notification at the location listed below:<br />
Knesal Engineering Services, Inc.<br />
(name of agent)<br />
14321 Creosote Road<br />
John Hill Boulevard, Gulfport, MS<br />
(location of project)<br />
(address)<br />
Gulfport, MS 39503<br />
(city, state. Zip code)<br />
228-867-9100<br />
(agent phone number)<br />
(print applicant name)<br />
(applicant 8ignature)<br />
(date)<br />
Do you want the permit mailed to the agent?__Yes<br />
__ No
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 104<br />
ORDER APPROVING THE CLOSING OF FUND 303 <br />
MISS. DEVELOPMENT BANK $10 M, AND THE<br />
TRANSFER OF THE $27,825.35 BALANCE TO FUND 210<br />
BOND & INTEREST SINKING FUND<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE the closing ofFund 303 - Miss.<br />
Development Bank $10 M, and the transfer ofthe $27,825.35 balance to Fund 210 - Bond &<br />
Interest Sinking Fund.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 105<br />
ORDER WAIVING INSURANCE FOR STATE POSITIONS<br />
IN THE DISTRICT ATTORNEY'S OFFICE, AND<br />
TRANSFERRING SAME INTO THE MISS. DEPARTMENT<br />
OF PUBLIC SAFETY, DIVISION OF PUBLIC SAFETY<br />
PLANNING SUBGRANT 07HR1243, 2007 HURRICANE<br />
RELIEF GRANT, IN THE AMOUNT OF $300,000.00 FOR<br />
YEAR BEGINNING SEPTEMBER 1, 2009 FOR MATHEW<br />
BUSBY, KIMBERLEY HENRY AND DAVID STEPRO<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY WAIVE insurance for State positions in the District<br />
Attorney's office, and HEREBY TRANSFERS same into the Miss. Department ofPublic Safety,<br />
Division ofPublic Safety Planning Subgrant 07HRI243, 2007 Hurricane Reliefgrant, in the<br />
amount of$300,000.00 for year beginning September 1, 2009 for Mathew Busby, Kimberley<br />
Henry and David Stepro. (All have been employed at least one year).<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONJ'l"IE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor KIM B. SAVANT moved adoption ofthc following:<br />
ORDER ACCEPTING COAST TRANSIT AUTHORITY'S<br />
PROPOSAL FOR TEMPORARY TRANSPORTATION OF<br />
COUNTY EMPLOYEES DURING CONSTRUCTION OF<br />
THE PARKING GARAGE AT THE GULFPORT<br />
COURTHOUSE AT AN ESTIMATED COST OF $42,750.00<br />
FOR A 10 MONTH PERIOD<br />
August 3, 2009, Item # 106<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ACCEPT Coast Transit Authority's proposal fbr<br />
temporary transportation ofcounty employees during construction ofthe parking garage at the<br />
Gulfport courthouse at an estimated cost of$42,750.00 for a 10 month period.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor CONNIE M. ROCKeO moved adoption ofthe following:<br />
August 3, 2009, Item # 107<br />
ORDER AUTHORIZING THE BOARD PRESIDENT TO<br />
EXECUTE FORMS REGARDING THE AUDIT OF FISCAL<br />
YEAR 2008 CUMULATIVE FEDERAL FUNDING<br />
THROUGH THE MDA DISASTER RECOVERY DIVISION<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute<br />
forms regarding the audit ofFiscal Year 2008 cumulative federal funding through the MDA<br />
Disaster Recovery Division, which forms follow this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
...<br />
Mississippi Development Authority<br />
Funding Certification Form- Disaster Recovery Division<br />
Organization:<br />
~ Fiscal Year End:~~__<br />
o We have exceeded the federal expenditure threshold of $500,000. We will have our Single Audit or Program<br />
Specific Audit completed and will submit by<br />
, which is no later than nine (9) months after the end of the<br />
audited fiscal year.<br />
o We have exceeded the federal expenditure threshold of $500,000, but did not receive any of these funds through the<br />
Disaster Recovery Division of the Mississippi Development Authority.<br />
o We did not exceed the $500,000 federal expenditure threshold required for a Single Audit or a Program Specific<br />
Audit to be performed this fiscal year. (Fill out schedule below)<br />
Must be filled out If Single Audit or Program Audit is not required:<br />
Federal Funds<br />
Federal Grantor Pass-through Program Name & CFDA Contract Number Expenditures<br />
Grantor<br />
Number<br />
Total Federal Expenditures for the Fiscal Year $<br />
Authorized Signature (Executive Director,<br />
Mayor, Board President)<br />
Printed Name<br />
Title<br />
Mailing Address<br />
City, State<br />
Zip Code<br />
Email Address<br />
phone Number<br />
Fax Number<br />
Chief Financial Officer/Comptroller<br />
Phone Number<br />
Fax Number<br />
Submit this form as soon as the data is available, but no later than nine months after the end of your Fiscal Year. Failure to<br />
submit this completed form or a completed Single Audit package, In accordance with Federal regulations by the required due<br />
date, could affect your funding needs.<br />
Submit this form to:<br />
MissiSSippi Development Authority, Disaster Recovery Division<br />
Attn: Joseph E. Oakes<br />
P.O. Box 849<br />
Jackson, Mississippi 39205-0849<br />
Page 1 of 1
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe foJ lowing:<br />
August 3, 2009, Item # 108<br />
ORDER AUTHORIZING THE BOARD PRESIDENT TO<br />
SIGN ACKNOWLEDGMENT THAT THE LAST DAY OF<br />
SERVICE FOR VALLEY SERVICES, INC. TO PROVIDE<br />
FOOD AT THE ADULT DETENTION CENTER IS AUGUST<br />
14,2009<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to sign<br />
acknowledgment that the last day ofservice for Valley Services, Inc. to provide food at the Adult<br />
Detention center is August 14,2009, which acknowledgment follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
®<br />
July 17, 2009<br />
Mr. Marlin R. Ladner<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
P.O. Drawer CC<br />
Gulfport, Mississippi 39502-0860<br />
Re: Food Service Agreement between Valley Services, Inc. ("Valley") and <strong>Harrison</strong> <strong>County</strong> Jail<br />
Dear Mr. Ladner:<br />
We are in receipt of your March 3, 2009 letter providing notice of termination of the above referenced Agreement.<br />
Additionally, we have been verbally notified that Valley's last day of service provided under this Agreement shall<br />
be August 14, 2009. This letter hereby acknowledges our understanding of the final day of service.<br />
Section 26 of the Agreement indicates that Valley will provide certain equipment to be used in providing the food<br />
service to <strong>Harrison</strong> <strong>County</strong> Jail. Section 26 of the Agreement further states that "in the event the Food Service<br />
Agreement between Valley and the Client is terminated before three (3) years, the Client shall purchase said items<br />
from Valley at a purchase price equal to the book value of said items." Enclosed with this letter is a summary of the<br />
equipment contemplated by Section 26 of the Agreement and the book value of the equipment as of August 14,<br />
2009. Also enclosed is an invoice totaling $102,987.74 for the purchase of the equipment by <strong>Harrison</strong> <strong>County</strong> Jail.<br />
Payment of this invoice is due no later than August 14, 2009.<br />
Please sign below acknowledging receipt of this letter and agreement of the final day of service of August 14, 2009.<br />
We appreciate the opportunity to provide food service to <strong>Harrison</strong> <strong>County</strong> Jail. If you have any questions or<br />
concerns, please contact me at 601-664-3129 or John Covert at 601-420-8805.<br />
Sincerely,<br />
~<br />
Michael Usher<br />
EVP Finance & Accounting<br />
ACKNOWLEDGEMEN"(<br />
<strong>Harrison</strong> <strong>County</strong> Jail acknowledges the final day of food service provided by Valley Services, Inc. shall be<br />
August 14, 2009.<br />
By:<br />
_<br />
Title:<br />
_<br />
Enclosures<br />
Cc: Sheriff Melvin Brisolara<br />
Dr. Don Cabana<br />
John Covert, EVP Operations<br />
Rodney Carman, District Manager<br />
P.O. Box 5454 • 4400 Mangum Drive • Jackson, MS 39288-5454<br />
601.664.3100· 800.541.3805· Fax 601.664.3399· www.valleyservicesi.com
August 3, 2009, Item # 109<br />
(SUPERVISOR SWETMAN OUT ON VOTE)<br />
Supervisor CONNIE M. ROCKCQ-noved the adoption of the following Order:<br />
ORDER AJLlDICATING THE EMPLOYMENT OF<br />
COUNTY ATTORNEY TIM C. HOLLEMAN, BOYCE<br />
HOLLEMAN & ASSOCIATES, TO REPRESENT THE<br />
BOARD OF SUPERVISORS IN THE LITIGATION<br />
MATTERS LISTED BELOW.<br />
WHEREAS, the Board of Supervisors for <strong>Harrison</strong> <strong>County</strong> has employed<br />
Tim C. Holleman, Boyce Holleman & Associates, as attorney to represent <strong>Harrison</strong><br />
<strong>County</strong>, Mississippi, in legal matters, including general and litigation claims; and<br />
WHEREAS, lawsuits were filed against <strong>Harrison</strong> <strong>County</strong> on or about June<br />
16, 2009, and summons were delivered to John McAdams, Chancery Clerk; and<br />
WHEREAS, in order to protect their interests Responses to the Complaints<br />
had to be filed on behalf of John McAdams, Chancery Clerk and <strong>Harrison</strong> <strong>County</strong> in<br />
the following lawsuits;<br />
Clyde L. Collins and Norma J. Collins v. Albert J. Lacoste, Jr., et al<br />
Cause No. 09-01497(4);<br />
Clyde L. Collins and Norma J. Collins v. Skyline Hills, Inc., et al<br />
Cause No. 09-01498(2);<br />
Clyde L. Collins and Norma J. Collins v. Joseph M. Bruno, et al<br />
Cause No. 09-01499(4);<br />
Clyde L. Collins and Norma J. Collins v. Albert J. Lacoste, Jr., et al<br />
Cause No. 09-01500(1);<br />
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF<br />
SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI that Tim C. Holleman,<br />
Boyce Holleman &Associates, attorney for the Board of Supervisors, is adjudicated<br />
to represent <strong>Harrison</strong> <strong>County</strong>, Mississippi, in those matters listed above, and any<br />
future general matters pertaining to county business.
Supervisor KIM B. SAVANT seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following<br />
results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
-4OUI' ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The majority of the members present, having voted in the affirmative, the<br />
Motion was declared carried and the Order adopted on this, the 3rd day of<br />
August 2009.<br />
-2-
August 3,2009, Item # 110-A<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved the adoption of the following Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS AUTHORIZING THE CREMATION AND/OR<br />
BURIAL OF AN UNIDENTIFIED WHITE MALE, WHO DIED AT<br />
SAUCIER, MISSISSIPPI, AND WHOSE BODY HAS REMAINED<br />
UNCLAIMED SINCE THE DATE OF HIS DEATH, WHICH<br />
OCCURRED ON OR ABOUT FEBRUARY 3, 2008, AND FOR<br />
RELATED PURPOSES.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Coroner has advised the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors that an unidentified white male, whose date of birth and Social Security Number are<br />
unknown, died on or about February 3, 2008, at Highway 49 and Pine Tree Road, Saucier,<br />
Mississippi; and<br />
WHEREAS, the decedent's last address is unknown; and<br />
WHEREAS, the Coroner has advised the Board, that upon diligent search and inquiry,<br />
he has been unable to locate any relatives of decedent to claim the body, and has requested<br />
authority from the Board to cremate and/or bury the unclaimed body; and<br />
WHEREAS, the Board finds that this request should be granted.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION I. The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II. The Board finds that an unidentified white male, whose date of birth and<br />
Social Security Number are unknown, died on or about February 3, 2008, at Highway 49 and<br />
Pine Tree Road, Saucier, Mississippi.
SECTION III. That the last known residence address of the decedent is unknown.<br />
SECTION IV. That upon diligent search and inquiry by the <strong>Harrison</strong> <strong>County</strong> Coroner,<br />
he has been unable to locate any relatives of decedent to claim the body, and has requested<br />
authority from the Board to cremate and/or bury the unclaimed body;<br />
SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seq. (1972), the Board of<br />
Supervisors has the right and responsibility to bury unclaimed bodies held by a funeral home,<br />
such as Riemann Funeral Home in Gulfport, Mississippi, which has not been claimed for burial<br />
or cremation within forty-eight (48) hours of death.<br />
SECTION VI. The Board further finds that upon diligent search and inquiry, the Coroner<br />
has been unable to locate any relatives of decedent to claim the body, and has requested<br />
authority from the Board to cremate and/or bury the unclaimed body; and<br />
SECTION VII. The Board does hereby authorize Riemann Funeral Home in GUlfport,<br />
Mississippi, to cremate and/or bury the remains of the unidentified white male who died on or<br />
about February 3,2008, at Highway 49 and Pine Tree Road, Saucier, Mississippi, and to render<br />
its statement to the <strong>County</strong> for such services.<br />
Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted (OUT ON VOTE)<br />
Supervisor KIM B. SAVANT voted AYE<br />
Supervisor MARLIN LADNER voted AYE<br />
Supervisor WILLIAM MARTIN voted AYE<br />
Supervisor CONNIE ROCKCO voted AYE<br />
The majority of the members present having voted in the affirmative, the Motion was<br />
declared carried, and the Order adopted on this the 3 rd day of August 2009.<br />
-2~
August 3, 2009, Item # 110-B<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved the adoption of the following Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS AUTHORIZING THE CREMATION AND/OR<br />
BURIAL OF HOLLINE VARNADO, WHO DIED AT GULFPORT,<br />
MISSISSIPPI, AND WHOSE BODY HAS REMAINED<br />
UNCLAIMED SINCE THE DATE OF HER DEATH, WHICH<br />
OCCURRED ON OR ABOUT DECEMBER 18, 2008, AND FOR<br />
RELATED PURPOSES.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Coroner has advised the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors that Holline Varnado, born September 11, 1951, Social Security Number _-_-<br />
6894, died on or about December 18, 2008, at Memorial Hospital, Gulfport, Mississippi; and<br />
WHEREAS, the last known address of the decedent was 1500 Broad Avenue, Gulfport<br />
Mississippi; and<br />
WHEREAS, the Coroner has advised the Board, that upon diligent search and inquiry,<br />
the funeral home has located decedent's daughter, Deborah Burnett, who has refused to claim<br />
the body because she has no assets to pay for the burial or cremation of the decedent, and has<br />
requested authority from the Board to cremate and/or bury the unclaimed body; and<br />
WHEREAS, the Board finds that this request should be granted.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION I. The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II. The Board finds that HOLLINE VARNADO, born September 11, 1951,<br />
Social Security Number ***-**-6894, died on or about December 18, 2008, at GUlfport,<br />
Mississippi.
SECTION III. That the last known residence address of the decedent, was 1500 Broad<br />
Avenue, Gulfport, Mississippi.<br />
SECTION IV. That upon diligent search and inquiry by the <strong>Harrison</strong> <strong>County</strong> Coroner, the<br />
funeral home has located decedent's daughter, Deborah Burnett, who has refused to claim the<br />
body because she has no assets to pay for the burial or cremation of the decedent and her body<br />
has therefore remained unclaimed.<br />
SECTION V. Pursuant to Miss. Code Ann. § 41-39·5, et. seq. (1972), the Board of<br />
Supervisors has the right and responsibility to bury unclaimed bodies held by a funeral home,<br />
such as Riemann Funeral Home in Gulfport, Mississippi, which has not been claimed for burial<br />
or cremation within forty-eight (48) hours of death.<br />
SECTION VI. The Board further finds that decedent's daughter was notified but she is<br />
without assets to pay for the burial or cremation of the decedent and that the body has remained<br />
unclaimed.<br />
SECTION VII. The Board does hereby authorize Riemann Funeral Home in Gulfport,<br />
Mississippi, to cremate and/or bury the remains of Holline Varnado, and to render its statement<br />
to the <strong>County</strong> for such services.<br />
Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted (OUT ON VOTE)<br />
Supervisor KIM B. SAVANT voted AYE<br />
Supervisor MARLIN LADNER voted AYE<br />
Supervisor WILLIAM MARTIN voted AYE<br />
Supervisor CONNIE ROCKCO voted AYE<br />
The majority of the members present having voted in the affirmative, the Motion was<br />
declared carried, and the Order adopted on this the 3 rd day of August 2009..<br />
-2-
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved the adoption of the fOllowing Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS AUTHORIZING THE CREMATION AND/OR<br />
BURIAL OF JANET LADNER, WHO DIED AT GULFPORT,<br />
MISSISSIPPI, AND WHOSE BODY HAS REMAINED<br />
UNCLAIMED SINCE THE DATE OF HER DEATH, WHICH<br />
OCCURRED ON OR ABOUT JUNE 22, 2009, AND FOR<br />
RELATED PURPOSES.<br />
August 3, 2009, Item # 110-C<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Coroner has advised the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors that Janet Ladner, born December 28, 1952, Social Security Number _-_-8724,<br />
died on or about June 22, 2009, at Memorial Hospital, G1.1Ifport, Mississippi; and<br />
WHEREAS, the last known address of the decedent was 1530 Broad Avenue, GUlfport<br />
Mississippi; and<br />
WHEREAS, the Coroner has advised the Board, that upon diligent search and inquiry,<br />
he has located decedent's daughter, Jeannette Ladner, who has refused to claim the body<br />
because she has no assets to pay for the burial or cremation of the decedent, and has<br />
requested authority from the Board to cremate and/or bury the unclaimed body; and<br />
WHEREAS, the Board finds that this request should be granted.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION I. The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II. The Board finds that JANET LADNER, born December 28, 1952, Social<br />
Security Number ***-**-8724, died on or about June 22, 2009, at Gulfport, Mississippi.<br />
SECTION III. That the last known residence address of the decedent, was 1530 Broad<br />
Avenue, Gulfport, Mississippi.
SECTION IV. That upon diligent search and inquiry by the <strong>Harrison</strong> <strong>County</strong> Coroner, he<br />
has located decedent's daughter, Jeannette Ladner, who has refused to claim the body<br />
because she has no assets to pay for the burial or cremation of the decedent and her body has<br />
therefore remained unclaimed.<br />
SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seq. (1972), the Board of<br />
Supervisors has the right and responsibility to bury unclaimed bodies held by a funeral home,<br />
such as Riemann Funeral Home in Gulfport, Mississippi, which has not been claimed for burial<br />
or cremation within forty-eight (48) hours of death.<br />
SECTION VI. The Board flJrther finds that decedent's daughter was notified but she is<br />
without assets to pay for the burial or cremation of the decedent and that the body has remained<br />
unclaimed.<br />
SECTION VII. The Board does hereby authorize Riemann Funeral Home in Gulfport,<br />
Mississippi, to cremate and/or bury the remains of Janet Ladner, and to render its statement to<br />
the <strong>County</strong> for such services.<br />
Supervisor CONNIE M. ROCKeD seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted, (OUT ON VOTE)<br />
Supervisor KIM B. SAVANT voted, AYE<br />
Supervisor MARLIN LADNER voted, AYE<br />
Supervisor WILLIAM MARTIN voted, AYE<br />
Supervisor CONNIE ROCKCO voted, AYE<br />
The majority of the members present having voted in the affirmative, the Motion was<br />
declared carried, and the Order adopted on this the 3 rd day of August 2009.<br />
-2-
(SUPERVISOR SWETMAN OUT ON VOTE)<br />
August 3, 2009, Item # 11 O-D<br />
Supervisor KIM B. SAVANT moved the adoption of the following Order:<br />
AN ORDER OF THE HARRISON COUNTY BOARD OF<br />
SUPERVISORS AUTHORIZING rHE CREMATION AND/OR<br />
BURIAL OF MARY KENT, WHO DIED AT MEMORIAL<br />
HOSPITAL IN GULFPORT, MISSISSIPPI, AND WHOSE BODY<br />
HAS REMAINED UNCLAIMED SINCE THE DATE OF HER<br />
DEATH, WHICH OCCURRED ON OR ABOUT JULY 23,2009,<br />
AND FOR RELATED PURPOSES.<br />
WHEREAS, the <strong>Harrison</strong> <strong>County</strong> Coroner has advised the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors that Mary Kent, born July 12, 1939, Social Security Number ***- ***-4327, died on<br />
or about July 23,2009, at Gulfport, Mississippi; and<br />
WHEREAS, the last known address of the decedent was 1500 Broad Avenue, Gulfport,<br />
Mississippi; and<br />
WHEREAS, the Coroner has advised the Board, that upon diligent search and inquiry,<br />
he has located decedent's daughter, Cindy Wigley, who has refused to claim the body because<br />
she has no assets to pay for the burial or cremation of the decedent, and has requested<br />
authority 'from the Board to cremate and/or bury the unclaimed body; and<br />
WHEREAS, the Board finds that this request should be granted.<br />
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF<br />
HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:<br />
SECTION I. The findings, conclusions, and statements of fact contained in the foregoing<br />
preamble are hereby adopted, ratified, and incorporated herein.<br />
SECTION II. The Board finds that Mary Kent, born July 12, 1939, Social Security<br />
Number ***- ***-4327, died on or about July 23, 2009, GUlfport, Mississippi.
SECTION III. That the last known residence address of the decedent, was 1500 Broad<br />
Avenue, Gulfport, Mississippi.<br />
SECTION IV. That upon diligent search and inquiry by the <strong>Harrison</strong> <strong>County</strong> Coroner, he<br />
has located decedent's daughter, Cindy Wigley, who has refused to claim the body because she<br />
has no assets to pay for the burial or cremation of the decedent and her body has therefore<br />
remained unclaimed.<br />
SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seg. (1972), the Board of<br />
Supervisors has the right and responsibility to bury unclaimed bodies held by a funeral home,<br />
such as Riemann Funeral Home in Gulfport, Mississippi, which has not been claimed for burial<br />
or cremation within forty-eight (48) hours of death.<br />
SECTION VI. The Board further finds that reasonable efforts were made to notify<br />
decedent's family, or other known interested parties, and that the body has remained<br />
unclaimed, despite such efforts.<br />
SECTION VII. The Board does hereby authorize Riemann Funeral Home in GUlfport,<br />
Mississippi, to cremate and/or bury the remains of Mary Kent, and to render its statement to the<br />
<strong>County</strong> for such services.<br />
Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and<br />
foregoing Order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted (OUT ON VOTE)<br />
Supervisor KIM B. SAVANT voted AYE<br />
Supervisor MARLIN LADNER voted AYE<br />
Supervisor WILLIAM MARTIN voted AYE<br />
Supervisor CONNIE ROCKCO voted AYE<br />
The majority of the members present having voted in the affirmative, the Motion was<br />
declared carried, and the Order adopted on this the 3 rd day of August 2009.<br />
-2-
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING ASSUMPTION OF ONE STREET<br />
LIGHT LOCATED AT 23140 BELMONT PLACE,<br />
DISTRICT 2<br />
August 3, 2009, Item # 111<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE assumption ofone street light located at<br />
23140 Belmont Place, District 2.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING INSTALLATION OF STREET<br />
LIGHTS, AS LISTED<br />
August 3, 2009, Item # 112<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE installation ofstreet lights, as listed:<br />
a) 10361 34th Avenue, District 2.<br />
b) 21548 E. Edgewood Drive, District 2<br />
c) 19386 N. Shaw Road, District 2<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY~AUGUST2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 113<br />
ORDER AUTHORIZING ADVERTISEMENT OF COUNTY<br />
RESOURCES PAYABLE FROM 002-100-522, AS LISTED<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement ofcounty resources<br />
payable from 002-100-522, as listed:<br />
a) $250.00 to the Biloxi Little League for the 11-12 year old All-Stars to represent<br />
<strong>Harrison</strong> <strong>County</strong> at the 2009 Southwest Regional Tournament, August 7-13, 2009 in Waco, TX.<br />
b) $250.00 to the <strong>Harrison</strong> <strong>County</strong> Senior Resources Agency for back cover ad on the<br />
program for the 1st Annual GulfCoast Cultural Festival, October 2,2009 to be held at the Prime<br />
Life Center.<br />
c) $500.00 to the North Gulfport School Football Booster Club for outside page in the<br />
2009-2010 football program.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN 1II voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON YOTE.)<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER ADJUDICATING TRAVEL FOR ANGELIQUE<br />
WHITE, YOUTH COURT, JULY 13-17,2009 TO ATTEND<br />
THE MISSISSIPPI BAR ANNUAL MEETING AND<br />
SUMMER SCHOOL FOR LAWYERS IN DESTIN,<br />
FLORIDA, AT NO COST TO THE COUNTY<br />
August 3,2009, Item # 114<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ADJUDICATE travel for Angelique White, Youth<br />
Court, July 13-17,2009 to attend the Mississippi Bar annual meeting and summer school for<br />
lawyers in Destin, Florida, at no cost to the <strong>County</strong>.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING TRAVEL, AS LISTED<br />
August 3, 2009, Item # 115<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE travel, as listed:<br />
a) Seniors to travel with county bus to Mobile, AL August 7, 2009<br />
b) Seniors to travel with county bus to Hattiesburg, MS August 19, 2009<br />
c) Magdelena Holland, RSVP, to attend RSVP Peer Mentoring Program at no cost to the<br />
county, August 18-21,2009 in Whispering Woods, MS<br />
d) Jolie Spiers, Beautification, to attend the Mississippi and Tennessee Recycling<br />
Coalitions, August 12-13,2009 in Tunica, MS at an estimated cost of$350.00.<br />
e) Julia Encalade, <strong>County</strong> Service Officer, to attend mandatory training school, October<br />
14-16, 2009 in Flowood, MS at an estimated cost of$316.00.<br />
f) Danny Boudreaux, <strong>County</strong> Engineer, to attend design, build, contracting seminar<br />
November 19-20, 2009 in Denver, CO at an estimated cost of $1 ,887.00, replacing seminar from<br />
Savannah, GA that was cancelled.<br />
g) Any Supervisor, Chancery Clerk and <strong>County</strong> Administrator to attend the MAS <strong>County</strong><br />
Government workshop, October 12-14,2009 in Starkville, MS at an estimated cost of$400.00<br />
each.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 116<br />
ORDER DECLARING THE OLD SITE OF THE<br />
GULFPORT LIBRARY LOCATED AT 1300 21 st AVENUE,<br />
GULFPORT, MS AS SURPLUS AND NO LONGER OF USE<br />
TO HARRISON COUNTY<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY DECLARE the old site ofthe Gulfport Library<br />
located at 1300 2pt Avenue, Gulfport, MS as surplus and no longer ofuse to <strong>Harrison</strong> <strong>County</strong>.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKeO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER AUTHORIZING ADVERTISEMENT FOR THE<br />
MARKETING RE-USE PLAN FOR THE GULFPORT<br />
LIBRARY PROPERTY LOCATED AT 1300 21 ST AVENUE,<br />
GULFPORT, MS<br />
August 3, 2009, Item # 117<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for the marketing<br />
re-use plan for the Gulfport Library property located at 130021 st Avenue, Gulfport, MS.<br />
Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affinnative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING ADVERTISEMENT FOR THE<br />
POSITION OF PROJECT MANAGER FOR THE 361<br />
SHELTERS LOCATED AT LOBOUY, SAUCIERILIZANA<br />
AND COUNTY FARM ROADS<br />
August 3,2009, Item # 118<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE advertisement for the position of<br />
Project Manager for the 361 shelters located at LoBouy, Saucier/Lizana and <strong>County</strong> Farm roads.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
August 3, 2009, Item # 119<br />
ORDER SPREADING UPON THE MINUTES THE<br />
EXECUTED SERVICE AGREEMENT WITH MISS.<br />
SECURITY POLICE FOR SERVICES AT THE HARRISON<br />
COUNTY JUVENILE DETENTION CENTER<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY SPREAD UPON THE MINUTES the executed<br />
service agreement with Miss. Security Police for services at the <strong>Harrison</strong> <strong>County</strong> Juvenile<br />
Detention Center, which agreement follows this Order as Exhibit A.<br />
Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
SERVICE AGREEMENT<br />
FOR THE HARRISON COUNTY JUVENILE DETENTION CENTER<br />
THIS AGREEMENT entered into on the last date indicated below by and between MISSISSIPPI<br />
SECURITY POLICE INC., a Mississippi corporation, domiciled in Pascagoula, Jackson <strong>County</strong>,<br />
Mississippi, (hereinafter referred to as "Mspn) and HARRISON COUNTY, MISSISSIPPI, by and through<br />
its Board of Supervisors (hereinafter referred to as "<strong>County</strong>").<br />
NOW, THEREFORE, for the mutual covenants herein contained "and other good and valuable<br />
consideration, the receipt of which is hereby acknowledged, MSP and <strong>County</strong> do hereby agree, bind and<br />
obligate themselves as follows, to-wit:<br />
ARTICLE 1. GENERAL PROVISIONS<br />
1.1 Purpose - The purpose of this agreement is to establish the terms and conditions of the<br />
contractual services to be rendered by MSP to assume the management of and to provide<br />
qualified personnel to run the <strong>Harrison</strong> <strong>County</strong> Juvenile Detention Center (hereinafter referred to<br />
as "HCJDC") located at 765 McElroy Street, Biloxi, Mississippi.<br />
1.2 Term· This agreement shall be in effect from April 1, 2009 until December 31, 2009 unless<br />
terminated earlier in accordance with the provisions of Article 4 herein. <strong>County</strong> may, if both parties<br />
agree, renew this contract for one (1) year term upon 90 days notice to MSP prior to the expiration<br />
of the contract of intent to renew this contract.<br />
ARTICLE 2. FACILITIES<br />
2.1 The <strong>County</strong> is the owner of the HCJDC located at 765 McElroy Street in BiloXi, Mississippi.<br />
2.2 Said facility has been completely remodeled, refurbished, is fully operational and ready for the<br />
housing up to forty-eight (48) juveniles in a secure detention facility pursuant to the laws of the<br />
State of Mississippi, United States and in compliance with regulations for juvenile detention<br />
facilities as set forth by the United States Department of Justice.<br />
2.3 The <strong>County</strong> shall be responsible for any major structural repairs and maintenance of the facility<br />
during the term of this Contract or any extension thereof upon notification by MSP of the need<br />
thereof.<br />
2.4 The <strong>County</strong> shall provide a fully operational facility at the HCJDC on or before the effective date of<br />
this Contract, including but not limited to:<br />
a. A fUlly functional kitchen necessary to prepare and feed the juveniles housed therein,<br />
including but not limited to utensils, pots, baking sheets, serving dishes, locking knife<br />
cabinet, serving carts, garbage cans, trays, cups, bowls, eating utensils, 5 gallon<br />
beverage holders and related items to start the kitchen. If replacements are necessary<br />
MSP will be responsible therefore;<br />
b .<br />
All necessary student desks, tables, chairs, and book cases necessary for class rooms for<br />
juveniles;<br />
c. All necessary mattresses and other necessary bedding, including but not limited to 50<br />
mattresses, with two sets of sheets, blankets, pillOWS, and pillowcases for each mattress<br />
and 20 dozen towels. If replacements are necessary MSP will be responsible therefore;
d. All necessary office furnishings and equipment, as specified and agreed prior to MSP<br />
accepting the facility;<br />
e. A telephone system for the building with telephones for the following locations: intake<br />
office, office next to break room, director's office, medical examination room, secretarial<br />
office, central control room, property room if necessary, staff area on the corridor and any<br />
other location that MSP advises a phone is necessary; and<br />
f. Any other equipment or materials necessary to operate the facility as determined by the<br />
parties prior to acceptance of the facility by MSP or as required by any regulations for<br />
juvenile detention facilities as set forth by the United States Department of Justice.<br />
g. MSP shall have three (3) days from the date of the execution of this agreement to accept<br />
the facilities, equipment, or other items set forth above. MSP shall provide the <strong>County</strong><br />
written acceptance at the end of said three (3) day period, which shall relieve the <strong>County</strong><br />
of any further obligation with respect to providing any of the items set forth above.<br />
2.5 The <strong>County</strong> shall pay the line service and local usage for the phone system. MSP shall be<br />
responsible for any long distance service.<br />
2.6. The <strong>County</strong> shall pay all utilities, including but not limited to, electricity gas and water.<br />
2.7 The <strong>County</strong> shall provide and/or pay for pest control of the property and facility.<br />
2.8. The <strong>County</strong> shall provide and be responsible for the camera and security control systems in the<br />
facility.<br />
2.9. The <strong>County</strong> shall be responsible for providing or arranging for providing any and all necessary<br />
medical care and/or treatment to juveniles housed or detained in the facility.<br />
ARTICLE 3. SCOPE OF SERVICES<br />
3.1 FOR AND IN CONSIDERATION of the payment of One Million Seven Hundred Nine Thousand<br />
Five Hundred Thirty-nine and 20/100 dollars ($1,709,539.20) to be paid as hereinafter set forth,<br />
and the mutual covenants herein stated, MSP shall provide services as follows:<br />
a MSP shall provide qualified, trained personnel with law enforcement/corrections<br />
experience to manage and operate the HCJDC to house and feed up to forty-eight (48)<br />
juveniles in a secure detention facility pursuant to the laws of the State of Mississippi and<br />
of the United States and regulations for juvenile detention facilities as set forth by the<br />
United States Department of Justice.<br />
b. MSP shall prOVide all personnel as needed twenty-four (24) hours a day, seven (7) days a<br />
week to effectively run, man and staff the HCJDC. The personnel provided by MSP shall<br />
provide security, supervision, management, transportation, food services, and any other<br />
related necessary services to the HCJDC. The personnel shall not be employees or<br />
agents of <strong>Harrison</strong> <strong>County</strong> Mississippi, but at all times shall remain solely employees of<br />
MSP. MSP shall at all times have a minimum of three (3) correctional officers on duty.<br />
MSP agrees to provide trained, professional personnel to manage and operate the<br />
HCJDC to house housing up to forty-eight (48) juveniles in a secure detention facility<br />
pursuant to the laws of the State of Mississippi and of the United States. It is understood<br />
and agreed by MSP and <strong>County</strong> that these personnel must be . qualified but must not<br />
currently be employed in a capacity that would permit them to be active law enforcement<br />
officers in <strong>Harrison</strong> <strong>County</strong>.<br />
Page 2 of 6
c. It shall be MSP's responsibility to author and implement Standard Operating Procedure,<br />
acceptable to Youth Court Judge, for the Youth Court in accordance with the provisions<br />
set forth herein and to see that it is properly administered and adhered to. MSP shall<br />
adhere to all procedures and regulations for juvenile detention facilities as set forth by the<br />
United States Department of Justice.<br />
d. MSP is to totally assume responsibility for the operation and management of the HCJDC<br />
and provide all services necessary to adequately effectuate proper management and<br />
operation of the HC.IDC.<br />
e. MSP will be responsible for providing all training, necessary uniforms, equipment and<br />
radios for its correctional officers and personnel.<br />
f. At the request of the <strong>Harrison</strong> <strong>County</strong> Youth Court, MSP shall provide a complete list of<br />
employees and their qualifications, background and employment history. MSP<br />
acknowledges and understands that any additional services not covered by this<br />
agreement will require approval on its minutes of the <strong>Harrison</strong> <strong>County</strong> Board of<br />
Supervisors prior to such being rendered, in order to be paid therefore. It is the<br />
responsibility of MSP to obtain such approval before rendering the service or MSP shall<br />
not be paid therefore.<br />
g. MSP shall provide for preparation and delivery of food service to the juvenile detainees.<br />
h. MSP shall provide for the sanitation and maintenance for the Facility from and after the<br />
date of acceptance of the facility by MSP, except <strong>Harrison</strong> <strong>County</strong> will be responsible for<br />
major structural repairs and other maintenance as stated above.<br />
I. MSP shall provide for recreational activities for the facility.<br />
j. MSP shall provide for the secure transportation of juveniles from the facility in Biloxi,<br />
Mississippi to the Youth Court location in GUlfport, Mississippi as directed by the Youth<br />
Court of <strong>Harrison</strong> <strong>County</strong> and to appropriate locations within <strong>Harrison</strong> <strong>County</strong>, Mississippi,<br />
if required, for juveniles to attend or appear in Court or in the case of medical<br />
emergencies.<br />
k. MSP shall be responsible for appropriate record keeping and all reporting required by the<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors or by the Youth Court.<br />
ARTICLE 4.<br />
PAYMENT<br />
4.1 For and in consideration of the services to be provided herein, <strong>Harrison</strong> <strong>County</strong>, Mississippi shall<br />
pay to MSP the balance of One Million Seven Hundred Nine Thousand Five Hundred Thirty-nine<br />
and 20/100 dollars ($1,709,539.20) for the twelve (12) months of term herein in twelve equal<br />
installments of One Hundred Forty-two Thousand Four Hundred Sixty-six and no/100 dollars<br />
($142,466.10) with the first installment being due on February 10,2009 and continuing thereafter<br />
expiration or termination of the Contract.<br />
4.2 MSP shall submit an invoice by the 25th of each month to be approved by the <strong>Harrison</strong> <strong>County</strong><br />
Administrator to be paid by the 10th of following month. (e. g. invoice submitted for January on<br />
January 25, 2009 and paid by February 10, 2009).<br />
Page 3 of 6
ARTICLE 5.<br />
CANCELLATION AND TERMINATION<br />
5.1 MSP understands and acknowledges that its inability to fulfill this agreement and/or termination<br />
thereof will severely damage <strong>Harrison</strong> <strong>County</strong>'s ability to operate its HCJDC. Both parties must<br />
provide 90 days written notice in order to terminate this agreement. In the event of cancellation by<br />
the <strong>County</strong>, the <strong>County</strong> shall pay MSP for all charges accrued pursuant to this contract through<br />
the actual date of termination.<br />
5.2 Should MSP terminate said agreement not in accordance with Article 4.1 or fail to perform said<br />
agreement through no fault of <strong>County</strong>, MSP may be liable for damages incurred by <strong>Harrison</strong><br />
<strong>County</strong> for MSP's failure to perform or early termination.<br />
5.3 If either party breaches this agreement, the breaching party shall be responsible for all attorneys'<br />
fees, expenses and costs incurred by the non-breaching party in enforcing the Agreement. The<br />
breaching party will further be liable for interest in an amount not to exceed the rate allowed by<br />
law.<br />
ARTICLE 6. CHANGES IN SERVICE<br />
The <strong>County</strong> reselVes the right to request that MSP deviate from the agreed upon scope of services<br />
and MSP shall be additionally compensated therefore. Any change of scope shall be made part of this<br />
agreement by written consent of both parties, which shall require approval by the <strong>Harrison</strong> <strong>County</strong> Board<br />
of Supervisors reflected upon its minutes.<br />
ARTICLE 7.<br />
CONFLICTS OF INTEREST<br />
7.1 MSP certifies that to the best of its knowledge, no circumstances exist which will cause a conflict<br />
of interest in performing the services by this contract, that no employee of <strong>Harrison</strong> <strong>County</strong> nor<br />
any member thereof, not any public agency or official affected by the Agreement, has any<br />
pecuniary interest in the business of MSP and that no person associated with MSP has any<br />
interest that would conflict in any manner of degree with the performance of the Agreement<br />
pursuant to the MS Ethics in Government Act.<br />
7.2 Should MSP become aware of any circumstances, which may cause a conflict of interest during<br />
the term of its contract, MSP shall immediately notify the <strong>County</strong>.<br />
ARTICLE 8.<br />
LIABILITY<br />
8.1 Each party to this Agreement shall be liable for its own acts and the results thereof to the extent<br />
authorized by law and shall not be responsible for the acts of the other party, its officers,<br />
employees, agents or assigns.<br />
8.2 It is understood and agreed that MSP and/or its employees in the performance of work and<br />
services pursuant to this Agreement, shall act as and be deemed to be an independent contractor,<br />
and not an employee of the <strong>County</strong>, and shall not obtain any rights or benefits which accrue to<br />
employees of the <strong>County</strong>. MSP further understands and agrees that the <strong>County</strong> shall not be<br />
responsible for any personal injury or property damage sustained or incurred by the HCJDC<br />
detainees while in the custody and care of MSP, MSP, its managers, agents or employees and<br />
any other persons while such persons are performing work required by this Agreement.<br />
8.3 MSP agrees to indemnify and save harmless the <strong>County</strong>, and its respective supervisors, agents,<br />
officers, employees, and directors from arid against any and all liability, loss, damages, interest,<br />
judgments and liens growing out of any and all costs and expenses (including, but not limited to,<br />
reasonable attorney fees and disbursements) arising out of or incurred in connection with any and<br />
all claims, demands, suits, actions or proceedings, which may be brought against the <strong>County</strong> by<br />
reason of, or as the result of:<br />
Page 4 of 6
a. Acts or omissions of MSP, its agents, servants, or employees related in any way to or<br />
while in, in the performance of this Agreement.<br />
b. Any act or omission, conduct or misconduct, of MSP; its agents, servants or employees<br />
not included in the paragraph above and for which the <strong>County</strong>, its agents, servants, or<br />
employees are alleged to be liable.<br />
8.4 MSP agrees to comply with all Federal Wage and Hours Laws, and all other state and federal<br />
laws applicable to employees and shall indemnify and hold harmless the <strong>County</strong> for its failure to<br />
do so.<br />
ARTICLE 9.<br />
INSURANCE<br />
9.1 MSP shall procure and maintain during the duration of this contract insurance with limits of not<br />
less than One Million dollars ($1,000,000.00) for General Public Liability and Property Damage<br />
Insurance, including general liability coverage, and auto liability, insuring MSP from all claims from<br />
personal injury, including death, and claims for negligence, wrongful acts, and omissions, wrongful<br />
termination, slander, libel, civil rights violations, destruction or damage to property arising out of or<br />
in connection with any operations under this contract, whether such operations are by MSP or by<br />
an employee, agent or subcontractor of MSP and said insurance shall name the <strong>County</strong> as an<br />
additional insured.<br />
9.2 MSP shall provide and maintain at its expense during the term of this contract, Workers<br />
Compensation Coverage, including occupational disease, which shall name the <strong>County</strong> as an<br />
additional insured and contain a waiver of subrogation against the <strong>County</strong>, for all of MSP's<br />
employees. In case employees engaged in hazardous work under this contract are not protected<br />
under the Worker's Compensation Law, MSP shall provide adequate and suitable insurance for<br />
the protection of its employees not otherwise protected.<br />
9.3 Certificates of Insurance acceptable to <strong>County</strong> must be filed with <strong>County</strong> simultaneously with the<br />
execution of this Agreement. These certificates shall contain provisions that coverage afforded<br />
under the policies will not be canceled unless at least thirty days written notice is given to <strong>Harrison</strong><br />
<strong>County</strong>. Mississippi.<br />
ARTICLE 10.<br />
MSP does not guarantee or insure <strong>County</strong>'s premises from theft, vandalism- or damages of any<br />
type, other than such that is caused by MSP, its agents or employees.<br />
ARTICLE 11.<br />
Both parties acknowledge that there may be grants available to MSP to provide some additional<br />
services to the Juvenile Detention Center. MSP hereby agrees to keep the Youth Court JUdge or<br />
Administrator informed of any grants applied for and the results thereof. If any grants are received by<br />
MSP. MSP understands and acknowledges that any additional service provided with grants will be at no<br />
additional cost to the <strong>County</strong>.<br />
ARTICLE 12.<br />
12.1 This agreement is the final expression of the agreement of the parties and is the complete and<br />
exclusive statement of the terms agreed upon and shall supersede all prior negotiations,<br />
understandings, or agreement. There are no representations, warranties, or stipulations, either<br />
oral or written, not herein contained.<br />
Page 5 of 6
12.2 No assignment of this contract is permitted without the written mutual consent of both parties.<br />
12.3 The provisions of this Agreement shall be deemed severable. If any part of this Agreement is<br />
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and<br />
enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or<br />
otherwise unenforceable shall substantially impair the value of the entire Agreement with respect<br />
to any party.<br />
12.4 Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only<br />
be valid when they have been reduced to writing and signed by authorized representatives.<br />
ARTICLE 13. NOTICES.<br />
The parties agree that any notices or other communications between them shall be through the<br />
following authorized persons:<br />
For the <strong>County</strong>:<br />
1. Pam Ulrich<br />
<strong>County</strong> Administrator<br />
<strong>Harrison</strong> <strong>County</strong> Courthouse<br />
2301 23rd Avenue<br />
GUlfport. Ms 39501<br />
(228) 865-4070 office<br />
For MSP:<br />
1. Nicky Maxwell<br />
3003 Pascagoula Street<br />
Pascagoula, MS 39567<br />
(228) 762~0661 office<br />
(228) 769-5583 fax<br />
(228) 324-1216 Emergencies<br />
2. Tony Best<br />
3003 Pascagoula Street<br />
(228) 762-0661 office<br />
(228) 769-5583 fax<br />
(228) 324-1217 Emergencies<br />
Should the authorized person to whom notices or communications should be directed be changed,<br />
the respective party shall notify the other immediately and confirm the same in writing.<br />
ARTICLE 14. AUTHORITY<br />
The person signing hereinafter represents to the other that he/she has been duly authorized to<br />
execute this service agreement on behalf of the respective party on whose behalf he/she has executed the<br />
same.<br />
HARRISON COUNTY, MISSISSIPPI<br />
By and through its Board of Supervisors<br />
MISSISSIPPI SECURITY POLICE, INC.<br />
tiP<br />
DATE: _.....:..7...L.!-t::2c.=2'-'-!-==2~O""""O....,:.9<br />
_<br />
Page 6 of 6
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor KIM B. SAVANT moved adoption ofthe following:<br />
ORDER APPROVING PAYROLL FOR AUGUST 2009<br />
August 3,2009, Item # 120<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE payroll for August 2009.<br />
Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and<br />
foregoing order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER AUTHORIZING THE BOARD PRESIDENT TO<br />
EXECUTE THE MEMORANDUM OF UNDERSTANDING<br />
BY AND BETWEEN THE MISSISSIPPI TRANSPORTA<br />
TION COMMISSION AND THE HARRISON COUNTY<br />
BOARD OF SUPERVISORS FOR IMPROVEMENTS TO<br />
THE MARTIN LUTHER KING, JR. BLVD. FROM 34TH<br />
AVENUE TO JACKSON STREET, PROJECT NO.<br />
STP-9096-00(006)104568-701000<br />
August 3, 2009, Item # 121<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute the<br />
Memorandum ofUnderstanding by and between the Mississippi Transportation Commission and<br />
the <strong>Harrison</strong> <strong>County</strong> Board ofSupervisors for improvements to the Martin Luther King, Jr. Blvd.<br />
from 34th Avenue to Jackson Street, Project No. STP-9096-00(006)104568-701 000, which<br />
memorandum follows this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN 1lI voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote trom the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Memorandum of Understanding<br />
Improvements to Martin Luther King Jr. Blvd. from 34 th Avenue to Jackson Street<br />
Project No. STP-9096-00(006)/104568-701000<br />
Gulfport, MS<br />
This Agreement is made between the Mississippi Transportation Commission, a body<br />
Corporate of the State of Mississippi (The "COMMISSION"), acting by and through the duly<br />
authorized Executive Director of the Mississippi Department of Transportation ("MOOT") and<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors(the Local Public Agency or the "LPA"), effective as of<br />
the date of the last execution below.<br />
WHEREAS, the LPA has announced its intentions to make improvements to Martin Luther King<br />
Jr. Boulevard including lighting and sidewalks; and<br />
WHEREAS, it is anticipated that approximately $400,000.00 in federal funds have been<br />
designated for the construction of the Project which may be made available over a period of<br />
time and are subject to normal reductions and obligation limitations; and<br />
WHEREAS, the COMMISSION is hereby consenting to allow the LPA to manage the project<br />
under the terms and provisions of this Memorandum of Understanding; and<br />
WHEREAS, the LPA and the COMMISSION desire to set forth more fully the understandings of<br />
the parties with respect to the process by which this will be accomplished; and<br />
NOW, THEREFORE, for and in consideration of the premises and agreements of the parties as<br />
hereinafter contained, the LPA and the COMMISSION mutually enter into the following<br />
Memorandum of Understanding for these and any future federal funds that may be allocated to<br />
this project:<br />
ARTICLE I. DUTIES AND RESPONSIBILITIES<br />
A. The LPA, which is hereby designated as the Local Sponsor for the purposes<br />
herein, will:<br />
1. Designate an employee of the LPA as the Project Director, who will serve as the person<br />
of responsible charge for the project and will coordinate all project activities with the MOOT<br />
District LPA Coordinator.<br />
2. Follow the procedures set out in the Project Development Manual for Local Public<br />
Agencies (PDM) necessary for the project including, but not limited to, project activation,<br />
consultant selection, environmental process, preliminary design, Right of Way acquisition (if<br />
required), advertisement for and selection of a contractor, construction oversight, and project<br />
close out.<br />
3. Submit to the MOOT four (4) complete sets of "as-built" plans in printed form and the<br />
original electronic files in a format that is compatible with Microstation prior to MOOT<br />
acceptance. Upon request, MOOT may waive this requirement for selected projects.
4. Be responsible for all maintenance of the project during and after completion.<br />
5. Promptly pay any consultants or contractors monies due them within 15 days of<br />
submittal of invoice from the consultant or contractor.<br />
6. If there is any requirement for "matching" funds, or if the anticipated cost of construction<br />
will exceed the available Federal-aid funds, the LPA shall be solely responsible for providing<br />
said local share at such time as the funds may be required.<br />
7. All contracts and subcontracts shall include a provision for compliance with Senate Bill<br />
2988 from the 2008 Session of the Mississippi Legislature entitled "The Mississippi Employment<br />
Protection Act," as published in the General Laws of 2008 and codified in the Mississippi Code<br />
of 1972, as amended, and any rules or regulations promLJlgated by the COMMISSION, the<br />
Department of Employment Security, the State Tax Commission, the Secretary of State, or the<br />
Department of Human Services in accordance with the Mississippi Administrative Procedures<br />
Law (Section 25-43-1, et seq., Mississippi Code of 1972, as amended) regarding compliance<br />
with the Act. Under this Act, the LPA and every sub-recipient or subcontractor shall register<br />
with and participate in a federal work authorization program operated by the United States<br />
Department of Homeland Security to electronically verify information of newly hired employees<br />
pursuant to the Immigration Reform and Control Act of 1986, Pul.L.99-603, 100 Stat. 3359, as<br />
amended.<br />
B. THE COMMISSION WILL:<br />
1. Allow the LPA to design and construct the proposed transportation improvements<br />
provided that the design meets with MTC and FHWA approval and that all costs of the<br />
improvements that are not covered by federal funds are borne by the LPA.<br />
2. Enter into any cooperative agreements or permits necessary to allow the LPA access to<br />
the property of the COMMISSION for the purposes of constructing the proposed transportation<br />
improvements.<br />
3. Work with the LPA, through the District LPA Coordinator, during the various phases of<br />
the work with the goal of producing a project that will be acceptable to the COMMISSION upon<br />
completion.<br />
4. Review all submittals in a timely manner, in accordance with the PDM, to allow the<br />
project to progress in an orderly fashion.<br />
5. During the progress of the project, assist the LPA in obtaining reimbursements of federal<br />
funding for any phase that is eligible for reimbursement. All costs associated with this process,<br />
and any other involvement by the MDOT staff in this project, will be charged as a project cost.<br />
6. Submit all documents to the Federal Highway Administration (FHWA) when required or<br />
requested by the FHWA.<br />
ARTICLE II. GENERAL PROVISIONS
A. Should the lPA fail to complete the construction of the proposed transportation<br />
improvements as contemplated by this agreement after construction is commenced, the lPA<br />
agrees that it will bear all costs of completion over and above the funds supplied by the FHWA<br />
through MOOT. The COMMISSION shall have the right to audit all accounts associated with the<br />
project, and should there be any overpayment by the COMMISSION to the LPA, the LPA<br />
agrees to refund any such overpayment within 30 days of written notification. Should the LPA<br />
fail to reimburse the COMMISSION, the COMMISSION shall have the right to offset the amount<br />
due from any other funds in its possession that are due the LPA on this or any other project,<br />
current or future.<br />
B. This Memorandum of Understanding shall be subject to termination at any time upon<br />
thirty (30) days written notice by either party. This Memorandum of Understanding shall be<br />
considered an "at will" contract, and may be terminated by either party for any reason or no<br />
reason. Such notice shall not, of itself, cancel any contract made in reliance hereon which is<br />
underway at the time of termination.<br />
C. It is understood that this is a Memorandum of Understanding and that more specific<br />
requirements for the conduct of the design of the transportation improvement project are<br />
contained in the Federal Statutes, the Code of Federal Regulations, the Mississippi Code, and<br />
the Standard Operating Procedures for MOOT, and other related regulatory authorities. The<br />
LPA agrees that it will abide by all such applicable authority.<br />
ARTICLE III. NOTICE & DESIGNATED AGENTS<br />
A. For purposes of implementing this section and all other sections of this Agreement with<br />
regard to notice, the following individuals are herewith designated as agents for the respective<br />
parties unless otherwise indentured in the addenda hereto:<br />
For Contractual Administrative Matters:<br />
COMMISSION:<br />
Larry L."Butch" Brown<br />
Executive Director<br />
MOOT<br />
P.O. Box 1850<br />
Jackson, MS 39215-1850<br />
Phone: (601) 359-7002<br />
Fax: (601) 359-7110<br />
For Technical Matters:<br />
COMMISSION:<br />
David Seyfarth<br />
District 6 LPA Coordinator<br />
MOOT<br />
16499-B Hwy 49<br />
Saucier, MS 39574<br />
Phone: (228) 832-0682<br />
Fax: (228) 832-0681<br />
LPA:<br />
William Martin<br />
President<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
P.O. Box CC<br />
Gulfport, MS 39502<br />
Phone: (228) 865-4238<br />
Fax: (228) 865-4206<br />
LPA:<br />
Danny Boudreaux<br />
<strong>County</strong> Engineer<br />
<strong>Harrison</strong> <strong>County</strong><br />
15309C Community Road<br />
Gulfport, MS 39503<br />
Phone: (228) 832-4891<br />
Fax: (228) 831-3356
B. All notices given hereunder shall be by U.S. Certified Mail, return receipt requested, or<br />
by facsimile and shall be effective only upon receipt by the addressee at the above addresses<br />
or telephone numbers.<br />
ARTICLE IV. RELATIONSHIP OF THE PARTIES<br />
A. The relationship of the LPA to the COMMISSION is that of an independent contractor,<br />
and said LPA, in accordance with its status as an independent contractor, covenants and<br />
agrees that it will conduct itself consistent with such status, that it will neither hold itself out as,<br />
nor claim to be, an officer or employee of the COMMISSION by reason hereof. The LPA will not<br />
by reason hereof, make any claim, demand or application or for any right or privilege applicable<br />
to an officer or employee of the COMMISSION, including but not limited to workers'<br />
compensation coverage, unemployment insurance benefits, social security coverage, retirement<br />
membership or credit, or any form of tax withholding whatsoever.<br />
B. The COMMISSION executes all directives and orders through the MOOT. The LPA executes<br />
all directives and orders through its Executive Director and by Board of Commissioners. All<br />
notices, communications, and correspondence between the COMMISSION and the LPA shall<br />
be directed to the designated agents shown above in Article III.<br />
ARTICLE V. RESPONSIBILITIES FOR CLAIMS AND LIABILITY<br />
A. The COMMISSION, MDOT, and all of their agents, officials, and employees have no<br />
obligations or responsibilities toward the activities conducted under this Memorandum of<br />
Understanding except those specifically stated herein, and have no authority to select, employ,<br />
supervise, or control any contractor employed by the LPA, or any employee, agent, or official of<br />
the LPA, its contractors, or subcontractors. The LPA shall be responsible for all damages to<br />
property or injuries to persons which may arise from or be incidental to the prosecution of work<br />
under the Project conducted by the LPA, and the COMMISSION shall be responsible for all<br />
damages to property or injuries to persons which may arise or be incidental to the prosecution<br />
of work under the Project conducted by the COMMISSION or MOOT.<br />
B. The COMMISSION will not be a party to any contract or subcontract entered into by the<br />
LPA, other than this Memorandum of Understanding.<br />
C. No provision of this Memorandum of Understanding is intended, nor shall it be<br />
construed, to provide any right, title, or interest to any person or entity not a signatory hereto.<br />
ARTICLE VI. MISCELLANEOUS<br />
No modification of this Memorandum of Understanding shall be binding unless such<br />
modification shall be in writing and signed by all parties. If any provision of this Memorandum of<br />
Understanding shall be held to be invalid or unenforceable for any reason, the remaining<br />
provisions shall continue to be valid and enforceable. If a court finds that any provision of this<br />
Memorandum of Understanding is invalid or unenforceable, but that by limiting such provision it<br />
would become valid and enforceable, then such provision shall be deemed to be written,<br />
construed, and enforced as so limited.
, '<br />
ARTICLE VII. AUTHORITY TO CONTRACT<br />
Both parties hereto represent that they have authority to enter into this Memorandum of<br />
Understanding.<br />
So Agreed this the day of I 2009.<br />
<strong>Harrison</strong> <strong>County</strong> Board of Supervisors<br />
William Martin, President<br />
<strong>Harrison</strong> <strong>County</strong> Board ofSupervisors<br />
So Agreed this the. day of ,2009.<br />
MISSISSIPPI TRANSPORTATION COMMISSION<br />
By and through the duly authorized<br />
Executive Director<br />
Larry L. Brown, Executive Director<br />
Mississippi Department of Transportation<br />
Book I Page _
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
(SUPERVISOR SWETMAN OUT ON VOTE.)<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
August 3, 2009, Item # 122<br />
ORDER ADJUDICATING TRAVEL FOR MICHAEL<br />
WARD, COUNTY COURT JUDGE, TO ATTEND THE<br />
ANNUAL BAR ASSOCIATION CONVENTION IN DESTIN,<br />
M<br />
FL JULY 12 17, 2009, AND APPROVING<br />
REIMBURSEMENT OF TRAVEL EXPENSES IN THE<br />
AMOUNT OF $1,248.41 PAYABLE FROM 001-100-475<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY ADJUDICATE travel for Michael Ward, <strong>County</strong><br />
Court Judge, to attend the Annual Bar Association convention in Destin, FL July 12-17,2009,<br />
and HEREBY APPROVES reimbursement oftravel expenses in the amount of $1 ,248.41<br />
payable from 001-100-475.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAV ANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
(OUT ON VOTE)<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor CONNIE M. ROCKCO moved adoption ofthe following:<br />
ORDER AUTHORIZING HARRISON COUNTY TO JOIN<br />
NACO'S PRESCRIPTION DRUG CARD PROGRAM, AND<br />
AUTHORIZING THE BOARD PRESIDENT TO SIGN THE<br />
CONTRACT WITH NACO AND CAREMARKPCS<br />
HEALTH, L.P., AFTER REVIEW BY THE BOARD<br />
ATTORNEY<br />
August 3,2009, Item # 123<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE <strong>Harrison</strong> <strong>County</strong> to join NACO's<br />
prescription drug card program, and HEREBY AUTHORlZES the Board President to sign the<br />
contract with NACO and Caremarkpcs Health, L.P., after review by the Board Attorney, which<br />
contract follows this Order as Exhibit A.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
*This checklist is notpart ofthe NACo contract, however. please return it with your signed contract*<br />
*Incomplete or incorrect checklists will deloy implementation oftheprog,."",*<br />
NACo Prescription Drug Program checklist<br />
<strong>County</strong> Name/State: Date contract returned to NACo: _<br />
1. Who is the ONE contact person in the county with whom we may communicate about this program?<br />
Name and title<br />
_<br />
Address (wi City, State, Zip)<br />
Phone Fax _<br />
E-mail (We must have your e-mail address!)<br />
_<br />
_<br />
2. What is your county's anticipated start-up/rollout date for the program? _<br />
PLEASE NOTE: CURRENTSTART UP TIME IS 8-10 WEEKS FROM THE TIME THE CONTRACTIS<br />
RETURNED TO NACo. Please plan your county's roll out ofthe program accordingly.<br />
3. Please choose a design for your discount cards: (YOU MUST CIRCLE ONE)<br />
A. <strong>County</strong> Name (State Abrv)<br />
B. <strong>County</strong> NameRx<br />
C. Logo/Seal on cards (with <strong>County</strong> Name or <strong>County</strong> NameRx)<br />
Ifyou choose to have a logo/seal, be sure to e·mail a black lUld white logo/seal to<br />
ralplLjrissore@caremark.com Pleaseput ("<strong>County</strong> Name - LOGO") in the subject line.<br />
4. What is your county's population? _---:- _<br />
Will you be needing cards and posters in Spanish?<br />
_<br />
s. Please provide a street address for delivery ofcards. Cards will be sent via UPS Ground. NO P.O. BOXES!<br />
6. What is your county's web address (ifavailable)? ~-:---__---_---------<br />
Will this program have its own page? (please provide) _-,--<br />
~~_<br />
What number would county residents call to pick up a card?<br />
_<br />
Notes:
CARDIARKPCSHEALTH,LoP.<br />
AMENDED AND RESTATED MANAGED PHARMACY BENEFIT SERVICES AGREEMENT<br />
CONSUMER CARD PROGRAM<br />
nus AMENDED AND RESTATED AGREEMENT (the "Ap-eemeatj is effective bqiJmi:q May 1S, 2008<br />
(the "Effeedv' Date") amooa N.tionIJ AssoeiatkJD ofCouDtics ("Customer"'), C01UIIics that are membc:n oftbr; Naticmal<br />
Assoc:iation ofCounties ("MUIIber <strong>County</strong>'") IDd CaremadcPCS Health, L.P., fomIerly bown II AdvaDccPCS Health.<br />
L.P. ("Caremarkj. for the purpose ofdeliDeatiDa the tmms ad ccmditioDs under w1Uch Cuemark will provide certain<br />
manaaed pbmnacy ~fit 30IViCCI to Member <strong>County</strong> IIId Customer. This ApcmcDl ameada 1bc exiItiaa Member<br />
CoUDty ApmeDII CODSistcnt with the tmIII thcRlo£ CuIImu:r agrcca that it will require each Member ComIty added<br />
after the Effective Date to cxceutc III iDdividual agreemcut with CIremIrk in the bm attacbed hereto II Exbibit C (the<br />
"Member Coauty AFeemeut") prior to Cue:tDllk', providiDs Scrvica 10 'uch Member CouDty. Camnark will DOt<br />
provide Services to McmbR <strong>County</strong> prior 10 the receipt of the Member Couaty's acetdion of the Member CouDty<br />
Agrccmcnt.<br />
1. STATEMtNTorSERVICES I OBUGAnONS.<br />
1.1 Senleel. Carcmadt will provide Member <strong>County</strong> the scrvicea u set forth in this Secticm. I, and tho<br />
services described in any attachment. addendum or IlDCDdment bema (collectively the "Sen'icet"). CucmIrk may<br />
make chaqca to the Services from time 10 time 10 long u such chaaaca do DOt materially alter any ofthe provisiou of<br />
~A~~ ,<br />
1.2 ParddpaUDI Pbarmada. Caremark bas created a network ofParticipating Pbanuacies, which will<br />
perform phannaey acrviccs for Participants.<br />
1.3 Pbarmaey Help Delt aad Voice Respo.... UDJt. Caremark will provide Participating Pharmacies<br />
with help desk u,istance and acccu to Camnlrk's voice rcspoasc unit duriDs Caremark', houri ofopcratiOD.<br />
1.4 Clalml 'rocealDIa.<br />
SubmlllloD or CIa1aII. CarcmaD:: will adjudicate CJaima submitted by Puticipating<br />
Pbarmacies to CIp'emark in accordance with the Participatiq Pbarmacy's apemcDt with Carcmark and the<br />
Consumer Card Prop.m.<br />
b. Collectloa at PolDt of Sale. Customer aDd Member <strong>County</strong> ackoowlcdgll that Participating<br />
Pharmacies will collect from 1be Participmt ODC huDdrcd perce:at (lOO%) of tbc Ipplicablc prescription price,<br />
discouatcd at the rates set forth OD Exlu'bit B as IppJicab1c, plus a trmsaction fcc fiom the Participllllt.<br />
1.5 Cutomer Senlce. Carcmark will make available to Customer, Member <strong>County</strong> and Participants a<br />
toll free number duriq tbose houri of operatiOll maiD1ained by Carcmark. Staff' will be available to IDSM:t<br />
qucstiOlll on the Consumer Card Program and ConIuDm Card Program guidelinel.<br />
1.6 Identification Carda. Cucmatk wiD, at ita own COlt, produce identi6c:aticm cardl for Participants.<br />
which contain Member <strong>County</strong>'. and Customcr'.logo(.). ratificationcards will be available to any<br />
individual the Member <strong>County</strong> or Customer cIecm appropriate. Carcm8rk will work with Member <strong>County</strong> on<br />
the distribution method for identification cuds; provided. however ifMcmber <strong>County</strong> requatt tblt Caremark<br />
mail the identification cuds to Mcmbcn, postage and handling charscs will apply. The Participant ,ball be<br />
responsible for paying for any prescriptions obtained while Ulina the identification card<br />
1.7 CUnJeal Services and DruK UtlllzaUoa RevIew ("DUR").<br />
•• Clinical Semen. CllttmarSc may provide to Member <strong>County</strong> its member compliance<br />
programs and other programs designed to ensure proper drus UtilizatiOD and encourage the usc ofcost--cffeaive<br />
medications. These programs may include maiJings to Participants with active prescriptions for targeted drug<br />
NACo k4-vl,doc: (5121101) IR.aCIaII1lI PIP: I or 14<br />
This doc:umtnt conlaina proprimry information ofCtmnII1c. IfNI nynol be used ror My purpose olJlcr chin 10 evaluate en""lIJ inlo I relatiOflship<br />
with ('_remark. nor may it be duplicated 111' diselQSCd to otJw:n (or any pwpose..
products or dNa classes or to let PartkiplDb bow that they may qualifY for pan:k:ipatiOD ill a clinical trial<br />
propm. Such mailinp may include ParticipaDt aDd chuB specific information and/or geocral educ:atioDal<br />
material Participants. by notifying Carcmark. may opt-out ofsuch prop1lDS.<br />
b. DUR Servlctl. CaRmuk wDl provide its automated coDCUrlCDt DUR Scrvicca for Claims.<br />
1bc iJIformatioD generated in coDDCeti01l with DUR. Services is intended as ID economicall1lJlPlcmmt to. and<br />
not as I substitute Cor. the bowledge, expertise, skill, and judgmeot ofphyaiciIDs. pharmacilts, or other beaJth<br />
cue providers in providiq patient cue. Providcn IR individually respoDSible for aetiDa or not actiDa upon<br />
information generated IUd traDlmitted thrwp the DUR. Servicea, IIId far pcrformiq semcca in eaeh<br />
jurisdiction comistat with the scope oftheir 1iccDIeI. NotwithltlDdiq anythiDa set forth in this Asreemcm.<br />
Caremark will have DO obliption to aequire intormaticm concemiDB any Participant beyoud the infonnation<br />
that is iDcludod in Camnark', eu,ibility recorda or the CIaima submitted by pllrticipating Pbannaciea in<br />
cozmccdon with the CoDIumet CadPropam. .<br />
1.1 Formulary Sen1ca. c.nmat will admiDiItcr III open formU1uy for the Member <strong>County</strong> IlDd will<br />
provide certain Servicq that lIRl deaipcd to proWte usotbI c:1inica1 iDformation to physic:imI (tho "Fonnulary<br />
Servlcaj. C8mnark may make cbmp to the Pormuluy Services delaibed in tbiI Aplcmcnt1iomtime to time, and<br />
will notify Member CoUDly md Customer of any matr::rial chaDpt to any formuhuy rtIJUIlpmeqt progmna. In aU<br />
cues, the pn:scribiDg physician shall have final authority over the chug that is prcacribed to the participut.<br />
L<br />
Rebate Contr.c.... Caremark eoDtnK:ts with certain ManufactuRn for Rebate progRmI.<br />
b. DlldGture or Mauufacturer Fees. Carcmark may receive fees or other compensation from<br />
Mauufac:turm. includin& without IitnitatioD, admiDiauative feca not exceedin& tbn:e pcttCCDt ofthe agrepte<br />
COlt of the pharmaceutical products diIpcued to partic:ip.... __ feel for property provided or services<br />
rendered to I MIDufActurcr (which may include providing physicianl cliDical mesaapl CODIiItcnt with the<br />
Pcrfonnancc Drug List, at defiDcd below). Cuemuk's apecialty pharmacies may also receive feel froID<br />
MaDu.facturcd for productI and seMc:ea provided. In addition, Caremark'. mail order md specialty<br />
phanDlciel may DCJOtiate on 1bei:r O'WD behalf diJ=tly with Mmufactunn for discoaD1a. iacludiq rebated<br />
di.scouDtI bUed on market ahare or atbel' fiIc:ton. Tho tam Rebates u UICd in ddI Aareemeut doe- DOt iucJude<br />
tbeIe rees and c:Uscounta which be10Dg cxc1ulivcly 10 CaRmark or Cucmarkt, mail order or lIJSeciahy<br />
phumacies, respectively.<br />
Co<br />
Partldpaat AuthorizatioN ..... DIIcJ....... Customer and Member CouDty sha1l comply<br />
with aU Laws applicable to it II a IpODIOl' ofthe ScrviceI or U otbcnrile consiItart with its obligatiobl under<br />
this ApcemeDt.<br />
d. Addldoul PartldpaDt DllcODDtI. Carcmark may provide a prop1Dl that wiD provide<br />
Participants with additioDa1 lDIDufac:turer discou:Dts on certain dmp at the point ofsale. From time to time,<br />
Carcmark may revile the list ofdn1p that have addidoul participat ditcouatI. Tbc: cumnt lilt ofdrup on<br />
which Participuts may receive additioaal dilCOUlltl is available upon request Caremark will timely notify<br />
Member <strong>County</strong> aDd Customer ofany reviJioos to tbillist ofdrop.<br />
1.9 Manapmeat Reporb. Carcmuk will provide Member <strong>County</strong> and Customer with Camnark'.<br />
standard management reports in c:otmee:tion with the Services. which rcportl may change from time to time at<br />
Caremark's discretion. Member <strong>County</strong> and Customer may elect to receive a reasonable number of the standard<br />
management repons made available by CIl'emIrk.<br />
1.10 Man Service Prop'.m. Caremark may provide to Member <strong>County</strong> mail order pharmacy services<br />
through its mail order phanmc:y facilities. For the duration ofthis Agreement. Member <strong>County</strong> Igrees that it will offer<br />
only Carcmark mail order p~cy services for ita Participants covered under this Agreement. as further descn'bcd<br />
below.<br />
Carcrnark shall fill prescriptions for Participanta and sball mail such drugs or medications to such Participants subject to<br />
the following terms and conditions:<br />
NACO k+v).doc ("21101) (IbO.lm! p..:2 or 14<br />
Thi. document conlailll proprietlly inrDnNtion ofC..-cmart. Il1d may not be used for 111)' purpoao otbcr thllllIO evaluate enterin. into. reladCllllhip<br />
willt Cuemark. nor ma), it be duplicated or difClosed to othert for Ill)' pu.lJIOH.
.. Dlstrfbutloa of laformatioD. Carcmuk IbaU provide Partieipants with its standard<br />
iDformatioua\ material explaiDina the mail service aad the fonDI occessary for Participmll to utilize mail<br />
service. Puticipantl will have toU-iRe ~lcpbonc access to • pbumacist IUd customer service representative.<br />
Access to a p1wmacist win be available 24 houri per day, seven days per week.<br />
b. Delivery ud DIIpeIIIlq. CamDarIt shaD dispense tbrouah ill mail semce pbamw:y DeW<br />
or retill prcscriptioa orden upon receipt ftom a Participent of(i) • valid preac:riptioD order or a complctcd refill<br />
Older form aDd (ii) the applicable payment. Cuemark sbaII C&UIe the filled pracripdoos to be mailed to each<br />
Participant via common carrier at the add:rcu appeIriDg on the face of die prescription 10 loag u such<br />
addresses IItC in the UDited StUll. Cucmuk shaD DDt be liable to Member Couuty, Customer or PuticipaDt<br />
for Illy delay in delivery resWtma fl'om cin:umstaDccs beyoDd CucmIrt·. CODIroI u set forlb illSection 6.2.<br />
Clremark'. mail order phamlaciea may diapc:nIc drup even if the prescription is DOt aceompaDicd by the<br />
comet amount however, Member <strong>County</strong> aDd Cuatome:r acbow1cdp aud 1lpCCl1bat Caremart may rd'uIe to<br />
fill my preacriptioD that is either 1lOt accompanied by the com:ct amouat udlor for any Participaat who has an<br />
unpaid ba1uK:c with Caremark.<br />
1.11 Preferred Drul Propam. CaremIrk lUId the retail Participating Pbumacies will work to8cthcr to<br />
ClDCOurage the usc ofPreferred Drup by (i) idc:DdfyiDa appropriate oppoabmiticl for convertina a prescription from a<br />
DOD~Prcfcm:d Drus to • Pref'erred Drug. md (ii) coaJactiua die PU1icipaDI aDd the ptCICriber to ICqUOIt that the<br />
prescription be cbaaaed to the Prefemld Drua- A Prefcmd Drus is one on the Performance Drua Lilt, which baa bccD<br />
developed by ClmlW'k u a clioic:ally appropriate aDd CCODOJDicaUy advaotaaCOUl subtct ofthe Carcmuk Fammlary,<br />
as reviJcd by CuemaIk from time to t:ime.<br />
1.1:1 Specialty PbIll'llllCY. Camoark·. apeci<y pharmacy acrvicc wUt be provided by a Cucmark<br />
specialty plwmacy entity or ita affiUatc (''eaRmark SpecbdtJRsj, IDd ofrcra a distribution cblamcl for certain<br />
pbarmaccutica1 prod.ucta that IItC scncnJly biotm:lmolop:at in Datum, ere given by injectioD, or otbcrwiJe require<br />
apceial b.ndlins ("Specialty MedlcadoDlj.<br />
CaromarJc SpecialtyRx shall provide preac:riptioD tblfiJlmcot IUd diItribution of Spccillty Mcdicatiou uuI suppliea,<br />
pharmaceutical CII't maaapmcot acrviccI., II weD II the typea of Service that M=bcr <strong>County</strong> receivca ~ this<br />
AJreemcDt, iDcludmB but DOt limited to customer serviccI, utilization IDd cliDicl1l111Dl1emcnt, integrated reporting mel<br />
C1Iims proccuiDg ("Spedalty~ Servlcesj.<br />
Caremark SpecialtyRx may receive pracriptioDI from PuticipantI tbrousb III affiliated CImDark mail facility or<br />
directly via die U.S. Mail or WIDDIClI'Cial carrit:r at tM IIddrea apcciflcd by Cammrk &om time to time mel uay alao<br />
receive prescriptiooa trom phyaicianl by fa or by U.S. Maillcommcrcfal cmie:t. In acconIace with tM Consumer<br />
Card Program. Cueam'k SpecialtyRx shaD diapcmac Covered Items in accordance with thoac pracriptions lIDd mail the<br />
Covered Items to Puticiplotl at the designated address, 10 long II sucb addreu is located within the United Statel.<br />
Caremark Spccia1tyRx may not etiapcoIc drugs to PuticipaDIa who fail to submit the comet payment with their<br />
prcacription.<br />
Catemark SpecialtyRx pharmaceutical care management services include but may not be limited to: (I) patient profiling<br />
focusing OD the appropriateoca ofSpccillty Medication therapy uuI cue and the pJevcnt:ion ofdrug-drug interactions;<br />
(2) paticot education materials; and (3) disease IDIDlIgcmcot and coJq)liance programs with respect to Specialty<br />
Medications. ~ part ofthese services, Participants will be ubd to participate in Vlrious surveys.<br />
Carcmark will provide Member COUDty aad Customer with a list ofthe Specialty Medications and their com:spondins<br />
rates (which may vary from Network Rates) upon rcqtJCst. Routine supplies (DCCldlcs, syringe., alcohol swabs) in a<br />
sufficient quantity will be included .t no additional expense.<br />
NACo k4-vl.doc (5121101) lRsClalm!<br />
PaE 3 af14<br />
This docwncnt COIItlins proprletlly Infanration ofC.mnut. IIld may not btllIICd for .ny PIIfPDIC otMr !bin to ev....r.c C1\tcrinl ilUO • relatiCIIIShip<br />
with Camnaric. nor may il be duplic:alcd or disclOBCd to olher1 for lilY PUl'pOle..
1. FEU AND PAYMENT.<br />
1.1 'eel. Tbc panics apecI that. iD lieu of biUq Member <strong>County</strong> I "per Clahn" fee for Services,<br />
Carcmark sball retain 100% of the lebatcl II reasonable compensation for the Services. Customer and Member<br />
CoUDty UDdcntand BDd agree that DCitbcr they DOt any Participant will sbare in the R.cbate mouies conCCkd from<br />
Manufacturen by Caremark.<br />
1.2 RemecUet. In the event Member <strong>County</strong> or Customer incurs lID)' fee, U identified in Exhibit B, it will<br />
pay Caremark such fees II reasoaable compeaaation. In the C'VCDt any such fees apply IDd Member Co1lDty or<br />
Customer &i1J to pay Camnark by tbIl due date any amount owing, Camnark, after maIdng I reuouable effort to<br />
conect IIDd upon notice to such Member <strong>County</strong> or Customer may, in addition to its ~dies UDder tbiJ AarcclDCDlt at<br />
Law or in equity, do any or all ofthe foDowinl: (i) suspeDd performance ofany or aU ofCamDII'lc'. obliptionl UDder<br />
or in conueetion with this Agrcemcut witb reapec:t to such Member <strong>County</strong> or Cuatoar, incImtina Caremmk's<br />
obligation to proecu Claims or (ll) set off apiDst any amounts payable to such Member <strong>County</strong> or Cuatomer by an)'<br />
amountI due Caremark &om such Member <strong>County</strong> or Customer. .<br />
1.3 PrldqCbl"", After the IDitlal Termoftbia Agreement, II set forth inSection 7.1, Caremark may<br />
change the fees applicable to the CoDIumcr Card Propm. Caremuk will give Customer sixty days' written DOtice of<br />
my change, IDd such c~ will lib effect on the first day of the mouth fonowiDg the sixty~y DOticc period.<br />
Cuatomer may object to an iDcteasc in fees by providiDg written DOticc to Caremart at 1cut thirty da)'ll before the<br />
expiration of tho aixty-day DOD period. If the parties cumot ape on an epptopliate fee. this Agreement will<br />
~at the eDd of the sixty"y ootiee period. IfCustomer docs DOt timely object, Custmm:r will have DO risbt to<br />
terminate this AsrcemeDt based on the prleina chuge.<br />
3. CUSTOMER. AND MEMBERCOUNTY OBLIGATIONS.<br />
3.1 MarkedDl Materlall. Tbe parties ape to usc only thole marketiJ:Jg brochures and otbel' advertisins<br />
matcrials portainine to Customer', Consumer Card Propam (in any medium, includiD&. but DOt limited to, written<br />
communications, verbal c;ommnnicatiODl IIDd web based.mubtiq) that have been approved by the other. Member<br />
CoUDty and Customer turtbcr agree 1bat they will convmmic;ate such requirementa to ita c1iema or puupa llDd wU1<br />
ensure that such cJicnta or IfOUPI comply with the reqWremcnta of tbiJ ScctioD 3.1. Ouemark may terminate this<br />
Agreement jJlllN'
4.1 Rl&bt to Audit Rebates. Customer, at its sole cxpenIC, may audit a reasoubJc ample of records<br />
directly related to Customer's Rebates oace in each twelve-month period. (following sixty (60) days written notice to<br />
Caremark). Such records shall be limited to iafonnation acccsary for validaq the accuracy oftile Rebate aDlOUDta<br />
clistnbuted to Member <strong>County</strong> by CamDark. Tbc partin apee that an iDdcpcndent third-party auditor agreeable to<br />
Customer IU1d Carcmut shall conduct IUCh audit. and that neh firm will .ip a CuemIrIt ccmfidcatiality .~<br />
ensuring that all details aDd tcrmI of all Mamdicturer Rebate contracta with C~k (except the total IQTCIIW<br />
amount due to Customer) will be treated u confidcDtial to Caremark and will DOt be revealed in aD)' !DIDDCf or form by<br />
or to Illy perIOD or entity. Furthermore. such audit aba11 be coDductcd at Cucmark's office where such records arc<br />
located, duriDa normal busiDeu hours. without uadu intcaCcreDce with buaiDc.. activities, IDd in accordIDcc with<br />
reasonable audit procedures.<br />
5, CONJ'IDENTW.lTYAND INTELLECTUAL PROPERTY.<br />
5.1 CoDlldoatlal ud Proprietary lDfo......do.. In CODDCCtiOll with this Apcc:mcut. ClCh party may<br />
disclose to the other party certain proprietary or COIIfIdcDtial tccImical IDd buaiDols iDformatioa, databuca, Indo<br />
secrets, aDd DmovatiOU belobIiDI to the dilClosiDa party ("CoaIIdeadal Iaformatloa"), the value ofwhich DJisht be<br />
lost ifthe proprietary nature or COIlfidcntiaJit ofsuch CoDfide:atial Inf'onaatioD is !lOt maintliDecl Por the puIpOIeI of<br />
this Section, the contents of this ApcmcDt aDd ofany exhibits, ameadmentJ, or addenda attached hereto are dccmcd<br />
Confidential lDformation. Furtbcrmore, IIDY work, coqrilatioa, procc8ICI or invcDtioua developed by Caremark,<br />
Member <strong>County</strong> Dr Customer, or their reapectiw 1lpIl1I, employees or cODtnctorl. is deemed CoDfide:adallDformation<br />
of such puty UDder this Alfccmont. Notwitbatudbla the foregoing. CoD1idcntial1DtormatioD may be· diaclOlCd by<br />
Member <strong>County</strong> in I'CIpOnse to. a request made pumsant to the Member Coumy's Ipplicablc date Public 1lccords Law,<br />
insofar u disclosure is required by that Law. Member <strong>County</strong> abaU provide Caremut with (i) notice ofill iDteDt Co<br />
disclose CoDfidcDlia1lDformation aDd eii) aD opportuDity for CIremark to objoct to such ctiIclosuze in accordaDcc with<br />
Law.<br />
5.1 ~oD-DlaclOIare of Coldldeatlal IalormadoD. The parties will DOt (except 10 1M extent cxprculy<br />
authorized by this Agreement) disclose Confidential Information ofany oth« to aayoM ootaide ofCueruark, Member<br />
CoWlty Of Customer, uor will they copy or n=procluce II!)' Confidential Information of uother ualcu cxpraaly<br />
authorized to do.1O by such party in writing. Each party wi11 diac10le Con6dcnri'l IDtClllmtiou ofIDOther ODly to its<br />
employees who have a aced to know tbc CoDfidcnti,llDformation in order to ace:omplilh the purpose oflbis Apeemcnt<br />
and who (i) have been iDfonncd ofthe coutidC'diallDd propriewy Da1UR ofthe Cnnfidentjal·1Df'onDatioD. IDd (n') have<br />
agreed DDt to disclose it to othen. In order to pIaerVO IDd protect 1he (!ODftetendal or plopaietuy Datme of Illy<br />
CoJlfidcntial IDformatioa IDd to preveDt it ftoIIl falHq iato the public c:Ioa:al or iuto tho poIlClIIion ofpcnoDI not.<br />
bound to maintain ita c:oufideDti,Jity. each party will bm:De the Coafidealia1 Infonuatioa ofmy other puty with the<br />
same~ ofcare that it apptia with respect to ita OWD information that it considera IS confideDtiaI and proprietaIy.<br />
but in DO event with leas than rcasouab1c care.<br />
5.3 ExceptioDl ud Permitted DllcJOIurtI. The receiving put)' ofCon1idcDtia1lafomation wi11 uot be<br />
liable for any discloJUJO or usc of ConfidcDtW IJd'oImation which is publicly available or later becomes publicly<br />
available other than through a breach of this Agreement, or if 1he CoDfidcatial Information is shown by written<br />
documentation to be mown to the reeciviDa party on the date ofexecution of this Aarcement. baviq been RCeived.<br />
from, lOurce (otbct thaD a party to 1his AJl'CClDeDt) tbat had tho risbt to disclose the CoDfidentiai Information.<br />
5,4 Subpoena. ConfidentiallDtormatioo may be discloacd putSUIIDt to a boaa fide subpoena ifthe pal1y<br />
receiving the hooa fide subpoena bas given the other party prompt written notice ofreceipt ofthe subpoena 10 that the<br />
other party can object or otherwise iotcrveae as itdeems proper.<br />
5.5 RetUrD or DatruetioD ofIaformatioD. AU Confidcnti,llufonnation win remain the property ofthe<br />
disclosing party, and the receiving party will mum aU written or tangible materials, 8dd aU copies thereof, upon request<br />
ofthe disclosing party. Ifand II? the cxtent fcuible, upon tcnnination ofthis Agreement, Carcmatk W111 destroy or will<br />
return to Member <strong>County</strong> or Customer aU pm obIalDcd pursuant to this Agreement and shall retain DO copies thereo~<br />
provided however. that if such return or destruction is not reuouably feasible. the provisions of Section 4 of this<br />
Agreement shall continue to apply to such information after the termination hereof.<br />
5.6 Proprietary to eaRmark. Member <strong>County</strong> and Customer acknowledae that the Fonnulary is<br />
This document contains propriewy inrot'Tl'lllion orCamnwtk, ud Il1IY not be II.Ied for afty~ 0Ihcr tban 10 "aJuate cntcrina inlo I reladonlhip<br />
wilh Camnark. nor lMy it ~ duplicated or discloMd to otbm fur mypurpose.
proprietary to Camnart. Further. aU Caremark databases. u weD u the 1Oftwarc, bard c:odiDg. and top: used 10<br />
generate the compilations ofinf'ormaticm contained in Caremut·. CIaimI adjudication system IDd in all olber databases<br />
developed by Carcmark or its desiJDCCI in coonec:tiOD with perf'ormiDg Services iDcJudiDa identifien aaipcd by<br />
Carcmark, and the fonnat of aU reports. priulouts, aDd copies there &om, and 111)' prior aDd fbttR vcniooa thereof by<br />
any name. are the property oCCaremark and are protected by copyript.w1Uch -ball be oWDed by CIretnark.<br />
5.7 TradeumeI; Trademarb; aad Senlce Mara. NODe of the puti.ca bcrcto may usc any<br />
tradcDamca. tradcmub or service marks ofanother. or my word or Iymbollibly to be coaf\ued with such trldc:na~.<br />
trademarks or service marb. UD1cu authorized in writioa orII expRISly permitted by this Agreement.<br />
5.8 Remedlu. A11y UDluthorizcd cfilc:losurc or usc of ConfidentiaJ Information would callie CIremlut,<br />
Member <strong>County</strong> or Customer immediate IDd imparable OVUlY or 1011 that eaaot be adequately compcaaate
incwred by any Customer Indemnitee, as the result of • third party claim that Cu'eJmrk. its officm. directors,<br />
employees, spts, successors. or wip acted with nepigeDCC, willfWly, and/or in violation ofapplicable ltaDdarda of<br />
care, provided that the Customer Indemnitee bas acted in a maDIleI' that is CODIistcnC with this Apecment, the CoDSUJDCr<br />
Card Program IIDd spplieab1c .taDdardI ofcue. However, nothiDg in tbiI AsrcemeDt is to be CODItru.ccl II a waiver of<br />
govemmcntal immunity as offerCd by the court or state law.<br />
6.4 . CompUaace wttb Law. Customer end Memba' <strong>County</strong> will comply with aU Laws applicable to its<br />
prcscripliou dmg benefit plaD, iDcludinS without limitation iusurance Jiceasina. lIDtitNst. coasumcr proteetioD, IDd any<br />
other laM that may apply. Caremark bas no rapcmsibility to advise Member <strong>County</strong> or C1IItomcl' about the<br />
applicability'ofor compliulce with any applicable Law iDcludiDg, witbo~t limitaticm, HIPAA, the Employee R.eIircmeDt<br />
Iraccnm Security Act, or the AmericanI with Disabilities Act.<br />
Carcmlu'k will comply with all Laws appliclble to it UId to tbc 8ervices it provides uadt:r tbiI Ap'ce1DODt Member<br />
<strong>County</strong> lIDd Customer have no rcspomibility to advise Caremark reprdiDa ita comptiaDce with Ill)' applicable Law.<br />
Effective u ofScptcmbct 8, 2005, each pIrty certifies that it shall DOt violate the fcdcra11Dti·ldckblck statute, set earth<br />
at 42 U.S.C. I 1320a·7b(b) (ltAnti·K.ickback Statulc"). or tho federal "Stark Law,1t set forth at 42 U.S.C. f 139SDD<br />
("Stade LaW'). with respect to the performmce ofita obUptiooa UDder this Ap-cemnt. Purther. Carcmut shaD eaaure<br />
that individuals meeting the definitiOn of "CoveRd Penooa" (II such 1am is defiDcd in the CoIponteI:okpity<br />
Agn:cmeat between the Office of lDspcctor Geacra1 of dac Dcputmeat of HaIth and Human ServicClI and<br />
AdvllQCcpcs) shall comply with Carcmlrlt'l CompliaDce Pmpam, iDeludiaa traiaiDa related to the AJdi·Kickback<br />
Statute aod the Stark Law. In addition. Clrcmut'l Code ofCOIIduct aDd po1icic. aDd proecchns aD the ADti·Kiekback<br />
Statute and StIl'k Law may be accessed at hnp;lIWWW.cmmark,CODJIwpslpottall s.ISSI337O?cms=CMS-2:OO7164.<br />
6.5 Clwaae lD Law. The parties willauempc to equitably adjust the termI ofthis Apcmeot to take into<br />
account any Change in Law or any material cblDae in d:rua iDdustry pradice that matmally a1IIn the ri&htI or<br />
obliptiODl ofeither part)' UDder Ibis AgrtCIDODL Ifthe paItics arc 1Ulab1o to alf" upon an equitable adjustment within<br />
sixty days after either party notitiea the other ofsuch a Cbanso in Law or material chanp in dru& iDduatry practice. dUa<br />
A~ will automatically tcrmiDatc.<br />
6.6 Llndt,Uo'" In DO event ,ball eitbel' part)" be liable to the other party. DOr ahall CItcmark be liablc to<br />
any PuticipaDt for my iadircct, special, or ccmscquential damaaes or JOlt profits. ariIfDa out oC or related to<br />
perfoz:mance oftbis ApCDlCDt or a brelch oftbiI AgrcemeDt, eveD ifadvised ofthc pouibility ofsuch damapa or lolt<br />
profita.<br />
Carcmark does not direct or cxerciac any CODtroI CMlt the profeafoDal judplcDt exercised by my pbamacist in<br />
dispeDsins peacriptioDl or otbetwilc providiDa pbarmaceutical related semecs at • PuticipatiDa Pharmacy.<br />
ParticipatiDg Pharmacies are indcpc:adcnt contractorI, DOt aubcoutncton or aputa ofCamDIl'k, IIId CIrcmIrk IhaU<br />
have DO liability to Member CowUy or Customer tor a claim arisiag out ofany act or omiuioD of any participating<br />
Pharmacy orits qCDta or employees.<br />
Carcmark ahal1 be entitled to rely OD First Data Bank, Medi-Span or any other matioaally a\'lilable nlpOrtiII& service of<br />
pharmaceutical prices selected by Caremuk to cIch:JmiDc AWP for J'IIIPOICI of eatabliahina the pricing provided to<br />
Customer under this Agreement. Customer acbowledlCl that Clremark does not cstablilh AWP, ud Caremark ahall<br />
have DO liability to Customer .nama from the usc of Firat DataBank. Mcdi.spaa or any other natioaaUy available<br />
reporting service. Customer acknowledges dw ifthe rcportiDg sourec for dcterminiDa Cua1omer', AWP should DOt<br />
continue to support Awp. Customer shall cooperate with Caremark to DClotiatc the priciag bereunder to maintain the<br />
partics' respective economic poIitioD under this Apecment.. orthc Effective nab:.<br />
7. TERM AND TERMINATION OF AGREEMENT.<br />
7.1 Term. This Apeemcnt is for In initial term ofthree years from the Effective Date, tbroup May 14,<br />
2011, (the "Iuldal Term"). and will automatically continue in effect for successive one year terms thereafter, subject to .<br />
the remaining provisions ofthis Section.<br />
7.2 Termination. This Agreement may be terminated as follows:<br />
NACo k4-d.doc (WI08) IRxCllllIIJ<br />
Paae 7 of/4<br />
Thi. docullll;ftl conllinl proprielary iJlformalfon ofCaremarlc. ud may not be uted for any pwpoIC other than to evaluate cnlerina into a rdationlhlp<br />
with Caremartc:. nor .my it be dupllca1ed or dlJ
L By" any party, with or without cause, It the end of the lnitill Term or ay reoewal term. by<br />
liviDa writtcD noticc to the others at lcat 60 days prior to the end orsuch Initial Term or JellCwaI term;<br />
b. Automatically, iftbc parties are unable to agree on aD equitablc adjustment UDder Section 6.5<br />
ofthis Agreement;<br />
Co<br />
By any party ifanother makriaUy defaults in its pcrfonnancc of1biI ApccmcDt and such<br />
default continues without cure for a period oflixty days after the tcrmiDatina party provides written notice to<br />
the defaulting party spccifyinJ the nature ofthe default;<br />
do<br />
By Illy party, at ill option. if my c:owt, or govcmmcntal or repdatory IgCDCY OUI to<br />
another party an order or fiIldiDg 'of impairment or i.uo1vency, or ID Older to ccue aDd desist from writiDa<br />
busiDcsI. Tbc party rcceivina notice ofan order or fiDdiIlc must provide the others Mia= notice within. two<br />
business days ofreceipt;<br />
eo By any party if8DOIhcr puty: (i) makclm UIipment for the bcDcfit ofcreditors; (ii) bas a<br />
petitioD filed (whctbcr vohmtuy or involuldary) UDder Title 11 oftile Uaikd States Code, or my other similar<br />
staCUte DOW or hereafter iD effect; (iii) bas a rcccivc:r, custodilD, CODICn'ator, or trustee lIppOiIded with respect<br />
to all or a substantia1 part of ill property; or (iv) baa a procccdiDa commenced apiDlt it which substlDtiaUy<br />
impairs perfOhDllDCC hcrcuadcr; or<br />
r. By Caremuk. jmn:Jffljatcly on writteD DOtico to Member <strong>County</strong> or Customer, if (i) either<br />
fails to comply with the provisioDs of~ 3.1 ofthis Agreement, or (li) Carcmut dctamincs, in itilOJe<br />
discretion that Membct <strong>County</strong> or Customer', program may not fUlly comply with aIlapplicablc Laws.<br />
7.3 Effect ofTermlDatioD and SuniYaL<br />
ScctionI 4. 5 aDd 6 of this Agtcem:nt. and obliptions arising UDder this Agrcc:mcnt prior to the<br />
effective date ofany tmDiDation, will survive termination.<br />
B. NOTICES.<br />
All notices under this AgreemeDtmuat be in MitiD& dclivcn:d in person. sent by ccrtiticd mail, delivcml by IIir courier,<br />
or transmitted by facsimile and confirmed in writing (by air courier or certified mail) to a party at the facsimile number<br />
and addrea shown in this Agreement A party may notify the other party of my cbaqes in the listed addrca or '<br />
facsimile number inaccordance with the provisioas ofthis Section. All noticc.s arc cff'cctiVCl upon receipt.<br />
Notices to Carcmark must be addressed u foUows:<br />
Vice President, ClieDt CoDtrae:t: Services<br />
Cucmark: Inc.<br />
2211 SaDdcrs Road, NBT9<br />
Northbrook, IL 60062<br />
Fax No.: 847-559-4302<br />
With a ~opy to:<br />
Managing Counsel, Client and Account Services<br />
Caremark Inc.<br />
2211 Sanders Road. NBT9<br />
Northbrook, IL 60062<br />
Fax No.: 847-559-4879<br />
Notices to Customer must be addressed IS faDows:<br />
National Association ofCounties<br />
NACo k4-v3.doe (5121108) (lbCb1..,<br />
Pap 8 of14<br />
Thi. doeumcnt contain. proprietary int'onnation ofCaranIrtt, IIICl may not be IIICd for my purpose other than 10 evaluate cnu:rin. into. relationship<br />
with Carematk, nor lNy it be duplic:allld or d~loscdto othcn for afty purpoIC.
Attn: Mr. Andrew Goldschmidt, Director. Membership Marketing<br />
2S Massachusetts Ave., NW Ste. SOO<br />
WashingtoD, DC 20001<br />
Fax No.: (202) 393-2630<br />
9. MISClLLANEOUS.<br />
9.1 Eatlre Ap'eemeat; laterpretatloD; Amendme.t; COUDterpartl. This Agreement (iDcluding<br />
exhlbits. schedules, attacb:mcDIs. or any addeadnm to tbia Apement) ccmstitutcl the CDtiR UDderstediDg lIIld<br />
obligation ofthe parties with respect to the ServicellDd supenedes my prior apet:meDts. wridDp, or UDdentmfiDp.<br />
whether oral or written. The bcadiDp in this Agrccmcnt Ire used cm1y for convCDicncc ofrcfaace ad do DOt affcc::t<br />
the meaojag or intetplctation of any proviaioll. Tbe parties may amend this Asreemeat ODIy through a properly<br />
executed writiDa authorized by both parties. This Apemcnt may be executed in sevenl COUD1apIr1S, all of which<br />
taken toscthcr CODltitute a single agreement betwccD the partieI.<br />
9.2 Blad1D& Elfect; AIsIpmellt. 'Ibis ApemeDt is binding on the particI aDd their rapective<br />
SUCcesSOR UJd permitted usigDI. None ofthe parties may uaip this Agreement, in wbole or in put, without the prior<br />
written cODSCDt of the others (which ccmsent will DOt be umeUODlbly withheld); except that Carcmart may usip this<br />
Agreement, in whole or in part. to any entity that CODtroll, is controlled by, or is UDder common control with~<br />
9.3 IDdepeDdcnt Coatractor; TbIrd Partlu. The parties to this Agreemem arc iDdcpeudCllt ccmtraeton,<br />
and have DO other lepl rclatiODShip under or in c:cmncction wida this Agreement. No term or provision of this<br />
Agrccmcnt is for the bcacfit of any person who is DOt a party hereto (iDcludin& without IimitatioD. any participant or<br />
broker), and no such party will have any right or C8UIC ofaction hcrcundcr.<br />
9.4 WalYen. Any failure by a party to comply with any covenant. ap:emeDt, or condition herein or in<br />
any other agrccmcDta or iDlln1mcDtI executed aDd delivered bcmmdcr may be waived in writias by the puty in whose<br />
favor sucb obligation or condition IUDS: except that failun to iDsiat upon Itrict coqJliaDcc with any such covenant,<br />
agrccmcnt. or cODdition will not operate u a waiver o~ or estoppel wid! raped co. my IUbscqueut or crtber fidluR.<br />
9.5 SeverabWty. In the evcat lDy term or provision oftbiI Agrcemmt is dee1lrcd to be invalid or iUcpl<br />
for any reuoa, tbia Ap'cemcDt wiD remain in fUJl force IDd cffcc:t and wiD be Wteipteted u thoush I\ICh invalid or<br />
illegal provision were not a put of this Agreement. The mmiDing provisioal will be c:oastmed to prcacrve the mteDt<br />
and purpose of thiJ Agreement IDd tbe parties will aegotiatc in Iood faith to modifY my invalidated provisiou to<br />
preserve each party. anticipated benefits.<br />
9.6 Enforcement Coati. If any party hereto iDstiane. an action or proceeding to enforce amy riaJrta<br />
winS UDder this A.greeiUCI1t, the party prevailins in such action or proceedm. will be paid alllCUOllable attonlcys'<br />
fees and COlts to enforce such rights by the ot1Hlr party, such fees and cosll to be set by the court, not by a jury, aDd to<br />
be included in the judpncDt entered in such proc:ccdi:ng.<br />
9.7 Autborlty. Each party represents and warrants that it hal tbe DCCeslll)' power and authority to enter<br />
into this Agreement and to COII&11DBII8te the traIlSICtiODS contemplated by this Apcemcat.<br />
9.8 E:tcbuhity. Member <strong>County</strong> aDd Customer hereby srant Carcmark during 1bc term of this<br />
Agreement. and any renewals bcrco~ the nclusive right to provide I Consumer Card Program to Member <strong>County</strong> and<br />
Customer. 'Ibis exclusive right is 101ely lIppUc:ablc to Participants dc.ipated by Member <strong>County</strong> .. elillble for the<br />
Member <strong>County</strong>'s discount ccmsumcr card propam and shall not affect my other bcaefits C;Jt progrIIDI provided to<br />
Participants by Member <strong>County</strong>. Member <strong>County</strong> and Customer fuI1hcr qrcc that, duriDg the term of this Apccmtnt<br />
and any rencwllJ hereof, it will not negotiate. contract, or IJRC with aD)' dru. IIJIIlU&c:t1Im' for the pwpose of<br />
obtaining Rebates or other discounts related to Participants Wlder this Agreement. Member <strong>County</strong> aDd Customer also<br />
agree to cancel any existing asrecmcnts or contracts with any druB rnanufacturcrs related to such drug Rebates or<br />
discounts u of the Effective Date ofthis Agreement In the event ofa breach of this ScctiOD by Member <strong>County</strong> or<br />
Customer, Carcmark may terminate this Agreement. By entering into this Agrcemcnt. Customer docs not endonc. and<br />
Caremark will not represent Customer's endorsement ofany other programs or services which Caremark may offer to a<br />
Mell1bcr <strong>County</strong> or Participant.<br />
NACO k4-d.doc (5121101) llba.hll! P!p9 or .4<br />
Thil document c:ontains proprietuy inrormatiClll orCucmark,lnd rnay not be used ror any purpose other dian to CVIIIUlC enlcrinJ into a relationship<br />
with Caremark. nor rnay it be duplicated or ditcloled to otllcrs for liliy purpose:.
9.9 DMII CI...lncadoD IUId Prldq. Camnlrk sbaI1 usc the indicaton of McdioSpaa Master DruB<br />
Database (Medi-Span), aad their associated files. U updated regularly by Mcdi-Span. or ID01bcr uationally availisble<br />
reporting service ofpbarmaceutical druB information in dctenninins the claa,ificatioD ofdrugs (e.,. leaend VI. over the<br />
counter. brand VI. ,merle. single-source VI. multi-source) for purpolCl oftbis Aarccment<br />
9.10 CUItOmer-5peclftc Pro....ramIa.. Upon request by the Cuatomer for services or changes to<br />
Services that require customized prop-ng 01' systems work, Carcmark will estimate the time BDd cost for<br />
completion of such work. If Customer aut:boriza Carcmark to perform such work, it will pay Carcmark the cost of<br />
performing such work at the establi.shed programmin& nte.<br />
10. DEFlNlnONS. The followiDg termllDd phruea, when capitalized. have the mnDiDp set forth below.<br />
L "Awp. IDCIDS the averap wbolelaJc price ofthe dru. dispcDscd u ..fOJdl in tho 1atc:st edition of<br />
the Fint DataBauk Blue Book (with supplcmcall). the Medi-Span Preacription Pricing Ouide (with supplcmcnU) or any<br />
other similar oatioully rccopized refCfCDCC selected by~<br />
b. "Cha..,e ID Law" mcua my (i) clumse in or adoption of my Law, (ii) cblnae in the judicial or<br />
admWstrativc interpretation of any Law. or (iii) chaDp in the enforcement of any Law, occunins after the date<br />
Customer is implemented or the Etrcc:tivc Date, whichever is earlier.<br />
Co "ClI1m(a)" DaJ1 tboac claims processed tbroup the Can=muk on-line claiml adjudication system or<br />
otherwise tralWni.ttcd or processed in accordaDcc with the tcnnI of this Ap'eelDCDt in coDDCCtion with the Couumc:r<br />
Card Prosramd.<br />
"Covered lte..." mean the prescription drug benefits for which Participants are clipDlc punuant to<br />
Member <strong>County</strong>'. c!ruI bcDcfit plan.<br />
e. "Law" mcaDlany fcdcraJ, stale, local or other cODItitutiOn. clwter, act, .tatute.law, ordiDancc, code.<br />
rule, regulation. order, specified standards or objective criteria coDtaiDcd in any applicable pmnit or approval, or other<br />
legislative or admUristntivc .dioa ofthe Uaited Statta ofAmerica, or any state or any aaeaeY. department, authority,<br />
political subdivision orother instrumentality tbcm1fora decree orjudsmcnt or order of. court<br />
f. "MaDar.dUrer" means a pharmaccutical company that bu contraeUld with CilIebll1k (or its aftiliatc<br />
or .gent) to offer diacOUDtl for pharmaceudcal products in cormcction with Caremut's Formulary Service••<br />
I. "Mulmum Allowable COlt (MAC)" means the tbeD current ma:dtmll11 allowabla coat for a<br />
J'RSCriptiOD drua tii1cd u a druI avaibble from more than one Manuf'actmcr in CaremIrt'. pharmaceutical MAC<br />
pricing formula. iXJcludiq but not limited to formulas utilizinl the Mcdi-Span Muter Drua Priciaa Source or Firat Data<br />
Bank.<br />
b. "P.rddpaut" IDCUII an individual designated by Member Ccnmty u e1iJible for Covered ltema<br />
UDder the terms oflhc Consumer Card Prosmm<br />
I, "PartfelpaUDI Pharmacy" means • pharmacy that baa .greed to provide certain phumacy services<br />
to Participants in accordance with the terms ofita agrccmcnt with Caremark. A list ofParticipating Pbannacies can be<br />
accessed via Caremark's Internet website, which is subject to change &om time to time.<br />
J. "Rebate(s)" means. for any period" all rebatel. reimbursements. or other discounts received uncler a<br />
pharmaceutical manufacturer's discount propam. with respect to pharmaceutical products dispensed to a Paeticipant<br />
under the Consumer Card Program for such period.<br />
NACo k4-vJ.doc: em/lOS) Ilbo.hnl<br />
rap 10 ofl4<br />
Thi. doc:ument CQlltainJ proprietary informltion ofCar'l:ltWlc. and 11111 JIOt be UJed for any PUlJ'OIC olMr lJJan to cvaluat. cnterin. inw a RllatiClnlllip<br />
with Caremark, lIOf lRIy it be duplicated Of disclosed to IItbcn for Illy PU'l'OlC.
IN WITNESS WHEREOF, the parties have caused thiI Ap-ecmcu1 to be executed by their respective duly authorized<br />
officers or ageDts u ofthe date first above written.-<br />
NATIONAL ASSOCIATION OF COUNTIES<br />
By:.<br />
Larry P, Nuke<br />
Title: Executive Director<br />
Date:<br />
,-$-- ?..-dtf<br />
CAREMARKPCS RIALTB, LoP.<br />
B)': CaremarkPCS Health S)'ItemI, LLC,<br />
Ita GeaenI PartDeI'<br />
Title:Sn tDC<br />
Date:<br />
I<br />
"<br />
\I f', Ij cd e(u) C!~4<br />
5-2f-08':<br />
NACo k4·y).doc ("21108) IIblClalml Paac 11 of 14<br />
This dCJCument contains propr!dI/Y inrormalion orCaremark. and may nOI be lIted ror any purJlOH olhcr !han 10 evaluace enlCrin, inlo I<br />
with Carernuil. nor mI)' it be duplicamt or dixloscd 10 olhc=n ror any purpose.<br />
relaliOlllhip
EXlUBlTB<br />
NatloDaJ AAoelatioa of COUDdes<br />
Effective"the later ofMay 15, 2008 or within 30 days ofCatemIl'k's receipt ofthis executed Apccmcnt.<br />
Subject to the terms and COnditiODS ofthis Agreement, Prognm Participants utiliziDg the Prosram shall receive from the<br />
Participating Phamllcies the discoums set forth below. Customer Specific Programming or additicmal services DOt<br />
identified herein will be quoted upon CUstomer request.<br />
Program ParticiplDlS will receive an average 22% discoUDt OD their prcscriptioD dNa trIIlIactioDs when<br />
prescriptions IR purchased at a Participatioa mail pharmacy, • Caremuk Mail or. Caremark SpcciaItyRx pharmacy as<br />
compared to the pbarmacy's aggregate usual and cuatomary price (the cash pa)'iD& CUItomer price). Propmn<br />
Participants will DOt pay more for a prcac:ripIioD drug traasIc:tioD by usma tile Propm. Tbcrc will be prcscriptioD drua<br />
ttanaacUons under this program that will be priced at the pbmaacy'. usual and customary price wben that price is equal<br />
to or more favorable to their contnctua1 cIiIcoUDt rate with Carcmark.<br />
Pricca may vuy in certain area for reuoJlI IUCh u local lepl rcqWrementa, geographic locatioD, IpCCialized<br />
manufacturer proccsscs, limited availability. atraordiDluy shippiDa requiremeDtJ or other factora beyoDd Cuemark'.<br />
control. ParticipatiDs Pbanracica shall eollect &om the Proaram Participant aU applicable tucI for covered iteml, and<br />
Caremark is not liable for the payment of applicable taxcI. Caremuk does DOt guarudI:c Participant aavinp; the<br />
estimate set forth above is baaed upon anticipated pharmacy network perfonDlDCC. All claims may be aurcgated for<br />
purposes of determininl the actual average diacount rate. Actual discount rates may vary by dru.. ParticipatiDg<br />
Pharmacy, Caremark Mall Pbarmley and CamDIrk SpecialtyRx Pharmacy. Ccztain mail, mail. lIDd Specialty claims<br />
may be excluded from these rates, iDcludiDl but not limited to Claims for select iDjectable drup I.Dd IClloct oral drugs<br />
that arc bio-tcc:lmical in aatuR, compound druBs, lUId 1bose requiriD.a special handling.<br />
NACo k4-d.doc: (512/108) IIbO.h.., Pap 120(14<br />
This document conraiN proprietary inronn.tion ofCamnark. and nay not be used fOf any purpolCl oCher lhan to C'Yahatc cn1crinl into a relationship<br />
wilh Camrwft. nor mil' it be duplicated or disclosed to othen fOf Iny JMllllOSC.
EXHlBITC<br />
CAUMARXPCS HlALTB, LoP.<br />
NATIONAL'ASSOCIATION OF COUN11ES<br />
MANAGED PHARMACY BENDITSERVICES AGREEMENT<br />
FOR MEMBER COUNTY<br />
This Managed Phannacy BcDcfit Service. Agreement for Member eou'Dty effective ---'- _<br />
is entered into by and bctwccn CaremakPCS Health. L.P. (''Caremark'') IIld<br />
_<br />
("Member COUDt)'''). R.cfertDec is heRby made to the MaaapI Pharmacy Benefit Services Agreement Coanmer<br />
Card Propam dated u ofMay 1S, 2008 (the "Ap'eemeat'') IJbODg Natiopal Nwci'tigtorCnnm ("Caltomer"),<br />
Member <strong>County</strong>, aDd Carcmart UDder which Customer hal cuppi Carcmuk to provide services to prcsc:ription elms<br />
plans for Customer and its Member Counties. .<br />
MEMBER. COUNTY does hereby qree to be boUDd by, aud to IllUme aDd perform. CICh IIId. .n or the terms,<br />
covenants and coaditions orthc Agrccmeut u Member <strong>County</strong> (u dcfiDcd in the Agrccmeut) in the lime JDIDDCl' aDd to<br />
the same extent IS ifit WCM • pIrty thereto. Member <strong>County</strong> acbowlcdaea aDd &peel tbat Customer mel Carcmark<br />
may amend all or any portion of the ApemcDt, except with respect to the hdtia1 Term, IIld MeDer <strong>County</strong> hereby<br />
agrees to be bouDd by any such ameadmcnt. Customer shall pve Member <strong>County</strong> 1'CUOIIab1e DOticc prior to the<br />
effective date ofany such Imcndmcnt. lisa .nv;ndmcmt is adverse to Member CouDIy or its PIIticipaDtI. Member<br />
<strong>County</strong> may, within ninety (90) daya of ICCdviDg nch DOticc from Cuatomcr, terminate iii puticipation in the<br />
Agrccmcnt by pviDI prior written notice to Customer IDd Caremark.<br />
Each plrty certifies that it shill DOt violate the fedcn11Dti-Jdctback statute, set foidl at 42 U.S.C. f 1320a-7b(b) ("Anti_<br />
Kickback Statute"), or the federal "Stade Llw," set fd at 42 U.S.c. f 1395DD ("SlUt Law"), with roapect to the<br />
pcrfonnaDCC of ita obllgatiODI under thiI Aam=mcDt. further, Carcmuk ahaJl CIIJUre that iadividuala IDCC1:iDa the<br />
definition of "Covered PCfIODS· (as such term is dcfiDcd in tbc CoIponte latqrity Apec:mer1t between 1be 01Dce of<br />
Inspector GcDcnl of the Dop8rtmeDt ofHealth IDd HUIDIJS ServicclIIId. AdvIDccPCS) abaU coqtly witb CucmarIc'.<br />
Comp1imcc Propam. iD
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULV-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
August 3, 2009, Item # 124<br />
ORDER APPROVING A $4,000.00 APPROPRIATION TO<br />
THE GULFPORT HIGH FOOTBALL BOOSTER CLUB TO<br />
ADVERTISE COUNTY RESOURCES IN THE 2009<br />
FOOTBALL PROGRAM, PAYABLE FROM 002-100-522<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE a $4,000.00 appropriation to the<br />
Gulfport High Football Booster Club to advertise county resources in the 2009 football program,<br />
payable from 002-100-522.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN HI moved adoption ofthe following:<br />
ORDER APPROVING A $500.00 APPROPRIATION TO<br />
THE D'IBERVILLE HIGH SCHOOL BOOSTER CLUB TO<br />
ADVERTISE COUNTY RESOURCES ON BANNER AND<br />
SIGNAGE AT ATHLETIC EVENTS, PAYABLE FROM<br />
002-100-522<br />
August 3,2009, Item # 125<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE a $500.00 appropriation to the<br />
D'Iberville High School Booster Club to advertise county resources on banner and signage at<br />
athletic events, payable from 002-100-522.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor W. S. SWETMAN III moved adoption ofthe following:<br />
ORDER APPROVING A $500.00 APPROPRIATION TO<br />
THE GULFPORT POLICE ATHLETIC LEAGUE FOR<br />
ADVERTISING COUNTY RESOURCES ON TEE BOXES<br />
AND A BANNER, AT THEIR BENEFIT TOURNAMENT<br />
AUGUST 4,2009, PAYABLE FROM 002-100-522<br />
August 3, 2009, Item # 126<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY APPROVE a $500.00 appropriation to the Gulfport<br />
Police Athletic League for advertising county resources on tee boxes and a banner, at their<br />
benefit tournament August 4, 2009, payable from 002-100-522.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOKJULY~AUGUST2009<br />
August 3, 2009, Item # 127<br />
Supervisor CONNIE M. ROCKCO moved, and Supervisor WILLIAM W. MARTIN<br />
seconded the following:<br />
ENTER Closed Session to discuss whether or not to enter Executive Session to discuss:<br />
a) Pending litigations regarding Youth Shelter and Secretary ofState<br />
b) Potential litigation<br />
There was a unanimous vote by the Board to enter Closed Session.<br />
ALL ORDERED AND DONE, this 3 rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3,2009, Item # 128<br />
Supervisor KIM B. SAVANT moved, and Supervisor WILLIAM W. MARTIN<br />
seconded the following:<br />
ENTER into Executive Session.<br />
There was a unanimous vote by the Board to enter Executive Session.<br />
ALL ORDERED AND DONE, this 3 Td day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 129<br />
Supervisor KIM B. SAVANT moved, and Supervisor WILLIAM W. MARTIN<br />
seconded the following:<br />
RECONVENE from Executive Session.<br />
There was a unanimous vote by the Board to reconvene from Executive Session.<br />
The Board Attorney reported that the Board received an update on the above listed<br />
matters; no official action was taken.<br />
ALL ORDERED AND DONE, this 3 rd day ofAugust 2009.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
Supervisor WILLIAM W. MARTIN moved adoption ofthe following:<br />
ORDER AUTHORIZING THE BOARD ATTORNEY TO<br />
PROCEED WITH NEGOTIATIONS FOR A POTENTIAL<br />
RESOLUTION OF THE LITIGATION OVER THE SAND<br />
BEACH WITH THE SECRETARY OF STATE, AS<br />
REQUESTED BY THE SECRETARY OF STATE<br />
August 3, 2009, Item # 130<br />
ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY,<br />
MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board Attorney to proceed with<br />
negotiations for a potential resolution ofthe litigation over the sand beach with the Secretary of<br />
State, as requested by the Secretary ofState.<br />
Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing<br />
order, whereupon the question was put to a vote with the following results:<br />
Supervisor W. S. SWETMAN III voted<br />
Supervisor KIM B. SAVANT voted<br />
Supervisor MARLIN R. LADNER voted<br />
Supervisor WILLIAM W. MARTIN voted<br />
Supervisor CONNIE ROCKCO voted<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
AYE<br />
The motion having received the affirmative vote from the majority ofthe supervisors<br />
present, the motion was declared carried and the order adopted.<br />
THIS 3rd day ofAugust 2009.
Commission.<br />
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3, 2009, Item # 131<br />
The following items came on for discussion with no action taken by the Board:<br />
a) The Board recognized Mr. Jon Lucas newly appointed to the <strong>Harrison</strong> <strong>County</strong> Tourism<br />
b) The Board asked the Zoning Administrator ifa limit could be placed on temporary use<br />
permits renewals. Mr. Bonck stated that these were mostly granted for family members with<br />
medical emergencies and occasionally for residents building a home.<br />
c) Supervisor Rockco inquired about outstanding CDBG grants where the applicants have<br />
agreed to pay over the grant limit for capital improvements. At this time only Trinity Yachts<br />
asked the county and MDA to agree to that request as per orders ofSeptember 29, 2008, items 7<br />
and 8, and November 3, 2008 items 92 and 93. The <strong>County</strong> Administrator stated that the <strong>County</strong><br />
can borrow from other funds until repayment is received from Trinity Yachts.<br />
d) The Board Attorney advised the Board Members that the veterinarian certificates are<br />
not complying with the statute that allows animals to be buried by the Board ofSupervisors<br />
during epidemics or ifcontagious disease is diagnosed. The Road Manager needs to advise<br />
the work centers that owners are responsible for burial oftheir animals unless the proper<br />
certificate is on file, in accordance with the statute.<br />
e) Supervisor Martin inquired ifeverything is ready in case ofa hurricane. The EMA<br />
Director stated that Southern Lincs is ready and the generators are being checked out.<br />
windshields.<br />
f) Supervisor Rockco remarked that the city ofGulfport does not pay for broken
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
g) Supervisor Ladner inquired whether it would be possible to put a sloped roofat the 1st<br />
Judicial District Courthouse. Eley Guild Hardy project architects stated that it would be very<br />
difficult due to the span ofthe roofand also antennas placed on top ofthe roof<br />
h) Supervisor Swetman advised the Board that information is being gathered to seek<br />
funds for a Weed and Seed program in Supervisor's Voting District 4.<br />
i) Supervisor Ladner inquired about the increase ofcost charged to the cities for<br />
assessment and collection oftaxes. The increase is going from $2.00 to $3.00 per parcel whichis<br />
very low compared to other counties.<br />
j) Supervisor Ladner reported a need offlashing lights in school zones especially on<br />
North Street and at West <strong>Harrison</strong> High School. These concerns have been brought to the<br />
attention ofthe school district.<br />
k) Supervisor Swetman inquired whether it would be more beneficial to buy emergency<br />
rest rooms/showers trailers or convert existing FEMA trailer for that purpose since this will be a<br />
reoccurring expense during hurricane season and could also be used for other events during the<br />
year.<br />
1) The <strong>County</strong> Administrator inquired whether the scope ofwork for Elam Consulting,<br />
Inc., was limited to conduct a risk and policy analysis, i.e. review ofpresent coverage and<br />
recommendation at a later date for changes, ifneeded. The Board confirmed that this was the<br />
extent oftheir employment and that the company will not be comparing the current SSH program<br />
to any other agent's or broker's program.<br />
m) The Board will meet Friday, August 7, 2009 at 9:00 a.m. for budget hearings.<br />
n) Supervisor Rockco stated that she would provide a copy ofSB31 00 to the Board<br />
Members for review.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
0) The l.T. Director reported on an ESRI software program that was available during the<br />
Governors' conference that mapped incidents.<br />
p) The EMA Director reported that the Southern Region Task Force covers the six coastal<br />
counties but can also respond to any disaster in the state.
MINUTES<br />
BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI<br />
MINUTE BOOK JULY-AUGUST 2009<br />
August 3,2009, Item # 132<br />
The Board was in recess from day to day for the purpose ofholding budget hearings.<br />
THIS yd day ofAugust 2009.