minutes board of supervisors, harrison county, mississippi minute

MINUTES 

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI 

MINUTE BOOK JULY-AUGUST-SEPTEMBER 2009 

September 14,2009, Item # 0 

The Board ofSupervisors ofHarrison County, Mississippi met at 9:30 a.m. September 

14,2009, pursuant to recess taken August 25,2009, in the meeting room ofthe Board of 

Supervisors in the Second Judicial District Courthouse in the city ofBiloxi, Harrison County, 

Mississippi. All Supervisors were present.

MINUTES 




The Board ofSupervisors held a public hearing at 9:30 a.m., as duly published on the 

proposed budget for FY 2009-2010 for Harrison County, which ProofofPublication follows this 

Order as Exhibit A. 

No oral or written comments were received. 

There was no Board action taken on this matter.

.. . 

PROOF OF PUBLICATION 

STATE OF MISSISSIPPI 

COUNTY OF HARRISON 

Before me, the undersigned Notary of Harrison County, 

Mississippi personally appeared Ck.\.tS"S,\C\ h.&\JX 

who, being by me first duly sworn, did depose and say that she is a 

clerk of The Sun Herald , a newspaper published in the city 

Gulfport 

,in Harrison County, Mississippi, and the pUblication 

of the notice, a copy of which is hereto attached, has been made 

in said paper d times in the following numbers and on the 

following dates of such paper, viz: 

Vol. \d~ No.,~ dated ~ day of ~')C) ,20QSL 

O' 

Vol. \a:J No.,&:)q dated .1..a.- day of ~~i, .200l 

Vol. No., dated __ day of ,20__ 

Vol. No., dated __ day of ,2O__ 

Vol. No., dated __ day of ,20__ 

Vol. No.,__ dated .__ day of ,20__ 

Vol. No.,__ dated __ day of ,20__ 

Affiant further states on oath that said newspaper has been 

established and published continuousty in said country for a period 

of more than twelve months next prior to the tirst publication of said 

notice. 

SEP 1 "1 2009 

Clerk 

Sworn to and subscribed before me this _---.9_----,-_day of 

__-=3ld..,

MINUTES 



Supervisor KIM B. SAVANT moved adoption ofthe following: 


ORDER ADOPTING HARRISON COUNTY'S BUDGET 

FOR FY 2009-2010 

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, 

MISSISSIPPI, that the Board does HEREBY ADOPT Harrison County's budget for FY 

2009-2010, which budget follows this Order as Exhibit A. 

Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and 

foregoing order, whereupon the question was put to a vote with the following results: 

Supervisor W. S. SWETMAN III voted 

Supervisor KIM B. SAVANT voted 

Supervisor MARLIN R. LADNER voted 

Supervisor WILLIAM W. MARTIN voted 

Supervisor CONNIE ROCKCD voted 

NAY 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative vote from the majority ofthe supervisors 

present, the motion was declared carried and the order adopted. 

THIS 14th day ofSeptember 2009.

PJU GLMFSP21 09/10/2009 15:25 Comptroller Accounting Menus 2 

Harrison County 

Combined Budget for Publication 

For the Fiscal Year Ending September 30, 2010 

REVENUES 

Amount Necessary to be Raised by Tax Levy 

Taxes and Ad Valorem other than Tax Levy 

Road and Bridge Privilege Taxes 

Licenses, Commissions and Other Revenue 

Fines and Forfeitures 

Special Assessments 

Intergovernmental Revenue: 

Federal Sources 

State Sources 

Local Sources: 

Charges for Services 

Interest Income 

Miscellaneous Revenue 

Contributions to Permanent Funds 

Other Financing Sources 

Special Items 

Extraordinary Items 

TOTAL REVENUES 

BEGINNING CASH BALANCE 

Total Revenue & Beginning Cash Balance 

EXPENDITURES 

"General Government 

Public Safety 

Public Works 

Health and Welfare 

Culture and Recreation 

Education 

Conservation of Natural Resources 

Economic Development and Assistance 

Undesignated 

Debt Service 

Interfund Transactions/Other 

Other Financing Uses 

Special Items 

Extraordinary Items 

Ending Cash Balance 

Total Expenditures 

Total Expenditures & Ending Cash Balance 

General 

Governmental Fund Types 

Special 

Revenue 

Cap~tal 

ProJects 

Debt 

Service 

38256254 9546169 8528691 

663050 3500 

2195000 

2942700 

1559300 400000 

70000 10715279 22158508 

7984000 8247000 6204000 

33000 

2000000 2410000 

902860 93650 20112 51550 

1548663 5335314 

3150000 703778 4150412 

Permanent 

PAGE 1 

Proprietary Funds 

-------------------- 

Internal Priv.Purpose/ 

Enterprise Service Agency Total 

56331114 

666550 

2195000 

2942700 

1959300 

32943787 

22435000 

33000 

4410000 

1068172 

6883977 

8004190 

--------- --------- --------- --------- --------- --------- --------- --------- ---------- 

59109827 39646191 26329032 14787741 139872791 

14219321 29891385 10400488 14061442 68572636 

73329148 69537576 36729520 28849183 208445427 

=====~=== ========= ========= ========= ========== 

========= ========= ========~ ===~===== 

25440794 746077 26186871 

25209440 15914190 3150412 44274042 

54786 20998872 1874972 22928630 

5205992 119673 5325665 

2716690 1000000 3716690 

161222 400000 561222 

22028508 22028508 

555132 555132 

1080791 1190682 12814729 15086202 

570756 6290000 1000000 7860756 

--------- --------- --------- --------- --------- --------- --------- --------- ---------- 

60995603 45659494 28053892 13814729 148523718 

12333545 23878082 8675628 15034454 59921709 

73329148 69537576 36729520 28849183 

208445427 

~======== ========= =~======= ========= ========= ========= ========= ========= ========== 

m 

>< 

~::J: 

- [Ḏ 

--I!

MINUTES 




ORDER ADOPTING THE LEVY FOR FY 2009-2010 



MISSISSIPPI, that the Board does HEREBY ADOPT the levy for FY 2009-2010, which 

document follows this Order as Exhibit A. 

Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and 






Supervisor CONNIE ROCKCO voted 

AYE 

AYE 

AYE 

AYE 

AYE 




HMUUSON COUNTY TAX LEVY SHEET 

FISCAL YEAR 2009-2010 

Codes 

A 

B 

BA 

BB 

BO 

DW 

DWW 

E 

EW 

G 

GO 

I 

IW 

J 

JW 

K 

KW 

KWC 

KWG 

L 

M 

MW 

o 

p 

Q 

QW 

RW 

WO 

WW 

Z 

County School District 

Biloxi - Inside 

Pass Cluistian - Outside PCIHP Isles W/S 

Pass Christian - Outside West Harrison 

County School DistrictID'Iberville Water/Sewer 

County School District - D'Iberville Water/Sewer 

Special Industrial Exemption 

Description 

COlmty School District - Second Judicial District 

County School District - Second Judicial District 

County School District - First Judicial District 

City ofD'Iberville Water/ Sewer - County Schools 

City ofD'Iberville Water/ Sewer - County Schools 


County School District Water/Sewer 

Gulfport - Inside 

Gulfport - County School District 

Long Beach - Outside 

Long Beach - Outside Water/Sewer 

Long Beach - Outside 

Long Beach - Outside Water/Sewer 


County School District and Water/Sewer 



Long Beach - Inside 



County School District (Outside Hospital District) 

Pass Christian - Inside 

Pass Christian - Outside 

I ZB, ZBA, ZDW, ZEW, 

ZG, ZGO, ZI, ?KW, Special Industrial Exemptions 

] 

.EX~BIT 

ZL, ZM, ZP, ZQ, ZR . EJ.. =- 

Millage 

84.47 

35.95 

76.77 

76.77 

76.77 

76.96 

76.96 

84.47 

87.97 

35.95 

76.77 

43.65 

47.15 

43.65 

47.15 

84.47 

87.97 

87.97 

84.47 

36.14 

84.47 

84.47 

84.47 

36.14 

43.65 

49.79 

45.65 

89.82 

89.82 

46.26 

5.44

IN T.f!E MATTER OF LEvYING COUNTY AD VALOREM TAXES FOR THE 

CURRENT FISCAL YEAR 2009-2010 INCLUDING ROAD PISTRlCfS, SCHOOL 

DISTRICTS, AND ALL OTIIER TAXING DlSTlUCTS OF IiARRlSON COUNTY, 

MISSISSIPPI 

THERE came on for hearing and detennination by the Board of Supervisors ofHarrison County on 

this the 14th day of September, 2009, the matter oflevying the ad valorem taxes for the fiscal year 

2009-1010 begiIming October 1,2009, on asseSSilltDts ofproperty as of January 1,2009, for the 

county, the road districts, the school districts and all other taxing districts and fudog the tax rate, or 

levy, for the county and districts as stated in accordance with the provisions of Section 27-39-317, 

Mississippi Code of 1972 recompiled as amended and other laws relative to said malter, and the 

Board having fu1Jy and carefully considered the needs and requirements ofthe mons funds ofthe 

county, and of the said districts ""d the rate or levies which are required to produce the rev

For HARRlSON COUNlY FIRE DISTRICT as authorized by House Bill 1377 of 1987. 

(Two and Twenty Six hundredths mills) .•......•.•........_ _. __.•... 2.26 

Section 7. There is hereby levied Upoll each dollar of assessed evaluation of =able 

property withiu the Harrison County School District as reconstituted as ofJuly 1, 1957 to be used 

for the pUIpose of payiug and retiring the principal of and iIlteresl On outstandiug bonds of said 

district 

HARRISON COllNTY SCHOOL DrSTRICT DEBT SERVICE 1993 as authorized by 

Section 37·59·101, Code of 1972. 

(Two and Eie-hty Two hundredths mills) •........•..•.....•..••..........•._ _ _ 2.82 

RARRlSON COUNTY SCHOOL DISTRICT DEBT SERVICE 2003 Notes and QUB 

Nntes as authorized by SectiOIl 37-59-101, Code ofl972. 

(Two and Eighty One hundredths mills) 

Supervisor W. S. SWETMANill voted 

Supervisor KIM SAVANT voted 

Supervisor MARIlN LADNER. voted 

SupeIVisor Wlll..rAM MARTIN voted 


AYE 

AYE 

AYE 

AYE 

AYE 

_2.81 

24-6-12; Il.ellce East witll We South IDU': ojSec. 18 & 17, T6 R11 to tize G. &: S. L R. R. Il,ellce 

Nortl.erly wid. d,e G. & S. L R. R. r;gllt-of-way to Little Biloxi Crede, approximately in dIe NW 

coma ojSec. 17-6-11 lizence South EttSlerly with Little Biloxi Creek to its junction witit Big 

Biloxi Creek to d.e poilu oj begiJUling, except all such IlUId tuttIS lIS are composed Of salt 

marslles or bog lan.d or lUe usedjor reside.ntllII or agriculturalpurposes llJId, 

BEGINNING a1 NE corTler ofSec. 4 T7 R9, dlence West ufong Norlh bou,uJary oj 

Secs. 4, 5, 6, T7 R9, also running Wm ufollg North section lines ofSees. 1, 2, 3, 4, & 5, T7 

Rl0 10 the fnlerset:tion ojBiloxi River; tlumce Nortlterly coursejollowl:Ilg Bi10xi River t!lroug/. 

Sees. 32, 31 alld 30, T6 RJO wuJ Sees. 25, 26, 23, 22, IS, 16 &: 17, T6 RJl to imusec:tioll with 

G. &: S. L R. 11. at NW '4 ojSec. 17-6-11 tllence running SoUlh with the East section liJlJ': of 

Se"- 18 T6 Rl1; Il.ell west wltlt d'e Soutl. liJIe oj Sec. 18-6-11 10 tlte NW cOrller ofSec. 19,' 

thence Soutl. witJ. the Wm line ojSee. 19-6-11 to the SWComer dleM-e EilSl on the Soulll line 

ofSec. 19--6---11 til dIe SW corner Il.ellce Soull. 011 Il,e East liM ojSec. 30, T6 R11 W tlIe SE 

corner, cltellce East Oil tl.e Nortlt fine ojSec. 32, T6 RJl to Il,e imusec.tW1l ofG. & S. L R. Jt; 

dll'lIU Soutl. along G. .I< S. L Jt R. 10 Turkey Creek; thence West along Turkey Creek lQ 

approrimatelJ' to the NE Clir1lU ofSa.. 36, T7 R12; tlII!JICe Soudl on tM EllS/. Seclioll line of 

Sec. 36 to tile SE coma of tile intersection ofBayou Portage; tl.ence South Westerly course 

info 1lU! Bay ojSt. 

Louis; llJId 

NOW beginning with tite maull. ofJoltnson's Bayou, in approxi.mn1.eIy SE corner 

SectiOil 8. It Is fur1he:r ordered that the above rates, or levies, ill mills, or a decimal ojSee. 13 1"8 R13, alldfollowin{J Johnson's BlIJloU to approximately Il.e SE corner ofSec. 16 

fractiOIl thereot; shall be collected UpOIl each dollar of assessed evaluation as shown by the 2009 1"8 RJ2,' thence Nortl' along East boundary ojSee. 16 T81ll2 d.ence Easton the South sedWn 

assesSIllent rolls of Harrison County, Mississippi., and ill the respective districts upon which said fine ()f Sec. 10 1"8 R1l to tile SE corner; tJ.ence North along the East seetiollline to Section 10 

rates, or levies, are respectively fixed, except as to sllch values as may be exempt by law, ill whole T8 RJ2 10 NE coma.; thence EilSl 011 the South sedWn IDles ofSec. 2 & 1, T8 R12 lQ the SE 

or ill part. from certain tax rates Ot levies. It beiug the inteutiOIl and purpose of the Board of comer ofSec. 1 T8 R12 Il.ence North along East section line ofSec. 1 T8 RJ2 to NE corner, 

Supervisors of Harrison County, State of Mississippi., to fully and in detail comply with all the thence East alon;: d.e SoUlit ser.tiollline to Sees. 31, 32 & 33,17R11w brlus-xtion olG. & S. 

~llirements.J)fJal!l.lelatiJJg_th~~ecialh:..Secti~J.1~~i.l m .-- L--R..---=£.----t=fJlellCbNortll-4liong~G._&_s.. I,l&4l..-- tl1TouJ:/.=S=~~· &~Z8;-7-Hi to inlerser.tion· oj~-- 

Sectioll 9. 11 is further ordered that all mOiley received and collected by the Tax Turkey Creek, Il.ence iJl NE direcfion tlerough Sees.28, 21 &; 22, n Rl1 tb In1ersection of 

Collector and paid by him tu the proper fund accordiug to the provisions of this order, shall be Bayou Bernard d'ellce jollowinK Bayou Bernard u, em Easterly directioll throulfh Sees. 22, 23 

credited to the designated fund by the County Auditor and County Superintendent ofEduc:alion ill .{ U 10 approxima1e1y Il.e SE '4 ojNE '4 ojS= 25, T7 RJl; tI.ence North wltlt East seclion 

accord with the budget as heretofore adopted by this Board, and shall be l':>:pended ill the manner line ofSees. 25, :U & 13, T7 R11 tb tlli! NE coma ojSec. 13, T7 R11; Il.ellce East aumg South 

and for the pwposcs for which sneh levy oftlXes is made and no other. liJlJ': ojSees. 7, 8, 9, 10, 11 &: 12, T7 R10 llJId Sees. 7, 8, & 9, 17R9 to Il,e SE corner ofSec. 9, 

On motion duly made by Supervisor Kim Savant and seconded by Supervisor CouWe T7 R9 dLence North 011 Il.e ElIStt'rn boulllitzry ojSees. 9 & 4, T7 R9 10 tlte poblt ofbegUlJlblg, 

Rockco motion to adopt the above and foregoing Order was made, whereupoll the question was e:n:ept all suc" lalld assessed tIS an.djor reside.ntinl tInd agriadlIlralpurposes. 

put to a v()1:e with the following results: 

Be and the same is hereby assessed, fixed, made and levied for the fiscal year of 

2009·20[0 to be ~ived, collected and disbursed for the purposes and to be used, as authorized 

and directed by SectioIl49-19-1 15. Mississippi Code ofl972, as amended. 

SUCFf tax on all such acreage for such purpose when r=ived and collected shall be 

paid to FOREST PROTECTION AREA FUND. to be disbursed as by law provided. 

ORDERED AND DONE, this the 14th day of September, 2009. 

• • • 

the motiOil having reccived the affirmative vote of the majority of the Members of the Board 

present. the motioll was declared carried and the Order adopted. 

All ORDERED AND DONE. this the 14th day of September, 2009. 

• • • 


COUNTY OF flAlUUSON 

BOARD OF StlPERVISORS 

AUGUST ISEPTEMBER TERM OF ~()()9 

THERE came on to be considered by the Board the matter of the levy of lax 

upon timbered and uncultivated land witbln the boundaries of tbe Forest Pruted:iM Area ()f 

Harrison COUllty, Mississippi, aud the Board haviD!:" duly considend the matters it was, 

ORDAINED, ORDERED AND ENACTED by unanimous vote of the Board of 

SupeIVisors ofHarrisOil County, Mississipp~ that a Levy of tax of niDe cents (9¢) per acre upon 

each acre of timbered and lUIcultivated acreage as descnbed, embraced, situa1ed llDd lying and 

being within the boundaries and territory of the Forest Protection Areas of HarriSOIl CoUIlty, 

Mississippi, heretofore made, fixed and established aud described as: 

All titat portion ojHarrison Cou~, bounded on North by Stone County, on EilSl 

by Jackson Coullty, Oil SOlltl, and Wert by a boundary described asjolfows: 

COMJr£ENCING at SE corner oj SectiOIl 32, T6S R9W; thmce West along tlte 

Soutll boundary of T6S R9W and T6S RlOW to i1s interseetJqn .,.,ltIt Big Biloxi Creek I!.le=e 

North along Big Biloxi Creek 10 i1s junction with Saucier Creek; Il.ence Nurtlterly wid. Sl1JI.cier 

Creek /JJ i1s jUIICtioll wilh West Creek, tltence Nortl' and wm with Wm Creek to the Nortlt 

line ofT5S R11 W; tltence West with tltis lb.e and with the Norll. Ii"" ofT5S R12 If'to the Stone 

Coullty Bouluiory (SE Cumer ofSectiOIl 36 T4S R13W); titence Nortl. with tl,e Stone-Horrlson 

County Boulldtuy tb tlte North boundary ofHarrison County, to tlte poi1l1 ojbq:inning except 

allsucll fnnd ar~as as are .!Sedfor resillt:nlitJ or agril:uftural purposes; and also, 

TllA T Cerlo.iJl portion oj Harrisoll County, Mississippi. emhracel! witlrill lire 

fotkrwing bou.lldlUies: 

COMMENCING at tl,e junctiOll oj Little Biloxi Cr~ek and Big Biloxi Creek iJl Section 

25--6-11; dll:n"" nortl,-westerly witlr Bi~ Biloxi Creek to the moutlr ojSaucier Creek ill S~c. 

5-6-11; tlrence nortlr with Stu.cier Creek to the moutlt of Wesl Creek In Sec. 9-5-11; Il.ellce 

Northerly witlt West Creek to the point wltere if is crossed by nord. line of T5 R11; d.ence 

westerlj willt tl'e North [b.e oj T5 Rl1, T5 RH, to NE COrlla ojSec. 6 T5 R13, w/tiel. is tl.e 

COmmon corner ojHarrisoll -Stolle-Hancock and Pearl River Collnlies; tltence SOUtll witll the 

bOlIIIdo.ry line betweell Hallcock and Harrison Counties to tI,e Nortll sl'ore ojBay SL LOllis to 

the moutit ofWolfRiver, approximalely at the SWcomer ofSec. 10-8·13; thellce ElISterly Witi, 

WolfRiver to Rouse's Eridge ill Sec. 6.8-11; tlrellce SOlltl, Easlerly witl' the Itighway /0 0. pO/lit 

where it crosses Portage BOyOIl, oppro:rbnately iJl tI.e S % ofNW '4 Sec. 8-8-12; thence wilh 

Portage Boyou 10 Ihe point where It is cross~d by tile Norlh fille ofSec 2~8-12 at or near, lite 

NE Corner oftlte Sec.; thence with tlte North lil,e ofSec. 2 lI:1ld Sec. 1 to tlte NE cOTller ofSec. 

1-8-12; Ihellc~ North will. the East lille ofSec. 36-7-12 to ti,e point where II crosses Turkey 

Creek and a jork in Ihe rODd approximalely in tile NE '4 ojNE it. ofSec. 36; tlle"ce Norllt 

Easterly with Turkey Creek to Ille pol1l1 where if is crossed by tl.e G. & S. I. R_ R_ and 

approxlmotely the North Cenlral pDrt oj Sec. 28-7-11; tllellce Nortll with G. & S. 1. R. R. 

right-of-way to Ille point wllere if is crossed by tlte North fine ofSec_ 32-6-11 lI,enee Wes1 with 

tile North iii'" ojSec 32-6-11 to the NWcomer ojSec. 32--6-11; thence Norlh will, the East lin.e 

ojSec. 29-6-11 to Ibe NE carner ofSec 30.; thence Wesl ojtbe Norll'lille ojSec. 3010 Ihe SE 

cOTller oj Sec 24-6-12; tltellce North wltlt the Easl tille of Sec. 24 10 tl,e NE comer ojSec 

L JOHN MCADAMS, the duly elected, qualified, IIJ;ld acting Chancery Clerk and 

Er-Officio C1etk of the Board of Supervisors of HarriSOlJ Couuty. Mississippi, do hereby certify 

th.at the above and foregoing are true aud correct copies of Orden; adopted hy the Board of 

Supervisors at their AUgust/September Term, A.D., 2009 remaius on file ill my office aud ofwhich 

I am the Official Custodian. 

Given under my haud and seal. ofsaid Board of Supervisors, army offit

September 14, 2009, Item # 4 

Supervisor WILLIAM W. 

MARTunoved the adoption of the following Resolution: 

A RESOLUTION OF THE HARRISON COUNTY BOARD OF 

SUPERVISORS CONGRATULATING THE PLAYERS, 

MANAGER AND COACHES OF THE ORANGE GROVE 

BANDITS ALL STARS, THE 2009 SOUTHWEST REGIONAL 

CHAMPIONS, FOR ACCEPTING THE CHALLENGE AND 

WINNING THE SOUTHWEST REGIONAL TOURNAMENT, 

AND EXPRESSING GRATITUDE AND APPRECIATION FOR 

THEIR DETERMINATION, HARD WORK, ENTHUSIASM, 

AND GOOD SPORTSMANSHIP, AND FOR BRINGING 

POSITIVE ACCLAIM TO HARRISON COUNTY. 

WHEREAS, the Orange Grove Bandits All Stars were selected from the Orange Grove 

Youth Association 6-year-old Cal Ripken Baseball Division, 2009 season; and 

WHEREAS, the team players are: 

Brendan McCauley, Jacobi Moore, Kyle Parks, 

Dawson Sandridge, Ty Moore, Zadarius Cooks, Braxston Blackwell, Brennan Jones, Devin 

Culberson, Kaegan Kelley, Tyler McKnight, Hunter Purser, and Ricardo Rodrigiuez; and 

WHEREAS, this outstanding team was managed by Bobby McCauley and coached by 

Billy Kelley, Brian McKnight, and Don Parks; and 

WHEREAS, this team showed their winning potential by winning six (6) out of six (6) 

tournaments and compiled an impressive record of 32-0; and 

WHEREAS, the Bandits team traveled to EI Dorado, Arkansas, and defeated many 

powerful teams from across the Southwest Region; and 

WHEREAS, the team, parents, manager and coaches devoted immeasurable time and 

energy to planning fundraisers, practicing fundamental skills, and enduring demanding 

schedules in preparing for the tournament; and 

WHEREAS, the players exhibited outstanding enthusiasm for the game, hard work, 

admiration and respect for their teammates, and respect for their opponents during the season 

and tournament; and 

WHEREAS this outstanding group of citizens have represented Harrison County and the 

entire State of Mississippi, with distinction and honor to the entire United States of America and

are deserving of recognition for their devotion and contribution to the game of baseball and 

representation of Harrison County and the State of Mississippi. 

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF 

HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS: 

SEC1·ION I. 

Upon the adoption of this Resolution, the Harrison County Board of 

Supervisors, on behalf of the citizens of Harrison County, 

does hereby express sincere 

congratulations and appreciation to the Orange Grove Bandits All Stars, for winning the 

Southwest Regional Championship, for the hard work, dedication, good sportsmanship, and 

enthusiasm for the game exhibited by the players, manager, and coaches, and for bringing 

positive acclaim and recognition to Harrison County and the entire State of Mississippi for their 

sportsmanship and good citizenship. 

SECTION II. A certified copy of this Resolution shall be spread upon the official minutes 

of Harrison County and there to remain as a testament to the outstanding hard work, dedication 

and good sportsmanship of the Orange Grove Bandits All Stars, the 2009 Southwest Regional 

Champions. 

Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and foregoing 

Resolution, whereupon the question was put to a vote with the following results: 

Supervisor W. S. SWETMAN III voted AYE 

Supervisor KIM B. SAVANT voted AYE 

Supervisor MARLIN R. LADNER voted AYE 

Supervisor WILLIAM M. MARTIN voted AYE 


AYE 

The majority of the members present have voted in the affirmative, the Motion was 

declared carried, and the Order adopted on this the 14th day of September, 2009. 

-2-

MINUTES 




Supervisor CONNIE M. ROCKCO moved adoption ofthe following: 

ORDER APPROVING TRAVEL FOR PATTI C. GOLDEN, 

HARRISON COUNTY PUBLIC GUARDIAN, NOVEMBER 

5-8,2009 TO ATTEND THE PUBLIC BENEFITS AND 

GUARDIANSHIP INSTITUTE IN JERSEY CITY, NEW 

JERSEY, AT AN ESTIMATED COST OF $1,983.00, 

PAYABLE FROM THE PUBLIC GUARDIAN FUND 


MISSISSIPPI, that the Board does HEREBY APPROVE travel for Patti C. Golden, Harrison 

County Public Guardian, November 5-8, 2009 to attend the Public Benefits and Guardianship 

Institute in Jersey City, New Jersey, at an estimated cost of$I,983.00, payable from the Public 

Guardian Fund. 

Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing 

order, whereupon the question was put to a vote with the following results: 






AYE 

AYE 

AYE 

AYE 

AYE 



THIS 14th day of September 2009.

MINUTES 





ORDER TAKING UNDER ADVISEMENT THE REQUEST 

FROM SCOTT E. RATCLIFF WITH THE SPORTS 

COMMISSION FOR FUNDING IN THE AMOUNT OF 

$10,000.00 TO PROMOTE THE MISSISSIPPI STATE HIGH 

SCHOOL FOOTBALL ALL-STAR GAME TO BE HELD ON 

THE GULF COAST, DECEMBER 16-19,2009 UNTIL THIS 

ITEM HAS BEEN PRESENTED TO THE HARRISON 

COUNTY TOURISM COMMISSION 


MISSISSIPPI, that the Board does HEREBY TAKE UNDER ADVISEMENT the request from 

Scott E. Ratcliff with the Sports Commission for funding in the amount of$10,000.00 to 

promote the Mississippi State High School Football All-Star game to be held on the GulfCoast, 

December 16-19, 2009 until this item has been presented to the Harrison County Tourism 

Commission. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




Gerald Busick with Associated Adjusters, Inc. appeared before the Board to explain 

Medicare Secondary Payer Compliance Law that went into effect as ofJanuary 1,2009. 

After full discussion Supervisor W. S. SWETMAN IIImoved adoption ofthe following: 

ORDER DESIGNATING PATRICIA BENEFIELD, 

INSURANCE ADMINISTRATOR, AS THE AUTHORIZED 

REPRESENTATIVE FOR THE RESPONSIBLE 

REPORTING ENTITY (HARRISON COUNTY) FOR THE 

MANDATORY REPORTING, PURSUANT TO SECTION 

111 OF THE MEDICARE, MEDICAID AND SCHIP 

EXTENSION ACT OF 2007 THAT WENT INTO EFFECT 

JANUARY 1,2008 


MISSISSIPPI, that the Board does HEREBY DESIGNATE Patricia Benefield, Insurance 

Administrator, as the authorized representative for the responsible reporting entity (Harrison 

County) for the mandatory reporting, pursuant to Section 111 ofthe Medicare, Medicaid and 

SCHIP extension Act 01'2007 that went into effect January 1,2008. 








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Supervisor WILLIAM W. MARTIN moved adoption ofthe foHowing: 

ORDER TABLING UNTIL SEPTEMBER 28, 2009 THE 

PROPOSALS FOR ALL LINES AGGREGATE RISK 

MANAGEMENT AND INSURANCE PROGRAM AS WELL 

AS WIND RESISTIVE SCHEDULE OF PROPERTY AS 

PRESENTED BY WAYNE TISDALE WITH STEWART 

SNEED HEWES FOR REVIEW BY THE BOARD 


MISSISSIPPI, that the Board does HEREBY TABLE until September 28, 2009 the proposals for 

all lines aggregate risk management and insurance program as well as wind resistive schedule of 

property as presented by Wayne Tisdale with Stewart Sneed Hewes for review by the Board. 








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The motion having received the affinnative vote from the majority ofthe supervisors 



MINUTES 




Supervisor WILLIAM W. MARTIN moved adoption ofthe following: 

ORDER ADOPTING THE HARRISON COUNTY DEBRIS 

MANAGEMENT PLAN, AS RECOMMENDED BY DANIEL 

R. BOUDREAUX, COUNTY ENGINEER 


MISSISSIPPI, that the Board does HEREBY ADOPT the Harrison County Debris Management 

Plan, as recommended by Daniel R. Boudreaux, County Engineer, which plan follows this Order 

as Exhibit A. 








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HARRISON COUNTY 

DEBRIS MANAGEMENT 

PLAN 

Draft 8-6-2008

ACRONYMS USED IN THIS PLAN 

C&D 

OAT 

DMC 

EMA 

EOC 

EOP 

EPA 

EPD 

ESF 

FEMA 

IGDOT 

GEMA 

GIS 

GPS 

HHW 

HW 

MOU 

NIMS 

OPCON 

PIO 

POD 

GCPWD 

RACM 

ROW 

SOP 

TDSR 

USACE 

Construction and Demolition 

Damage Assessment Team 

Debris Management Center 

Emergency Management Agency 

Emergency Operation Center 

Emergency Operations Plan 

Environmental Protection Agency 

Environmental Protection Division 

Emergency Support Function 

Federal Emergency Management Agency 

Georgia Department of Transportation 

Georgia Emergency Management Agency 

Geographical Information System 

Global Positioning Satellite 

Household Hazardous Waste 

Hazardous Waste 

Memorandum of Understanding 

National Incident Management System 

Operational Condition 

Public Information Officer 

Point of Distribution for commodities 

Glynn County Public Works Department 

Regulated Asbestos Containing Material 

Rig hts-of-Way 

Standard Operating Procedures 

Temporary Debris Storage and Reduction 

U.S. Army Corps of Engineers 

- 

AMENDMENTS MADE TO"THIS PLAN 

Date of Adoption:

DEFINITIONS 

Debris Classifications: 

Debris will be segregated by type to facilitate the debris management process. The 

categories of debris established for recovery operations have been standardized and 

are defined as follows: 

Appliances: Appliances include air conditioners (window and central), clothes 

dryers, clothes washers, dehumidifiers, dishwashers, freezers, furnaces, kitchen 

ranges, microwave ovens, ovens/stoves, refrigerators, thermostats, water 

heaters. 

Burnable Materials: Burnable materials will be of two types with separate burn 

locations: 

Burnable Debris: Burnable debris includes, but is not limited to, damaged 

and disturbed trees; bushes and shrubs; broken, partially broken and 

severed tree limbs; and bushes. Burnable debris consists predominately 

of trees and vegetation. Burnable debris does not include garbage or 

construction and demolition material debris. 

Burnable Construction Debris: Burnable construction and demolition 

debris consists of non-creosote structural timber, non-pressure treated 

lumber and other wood products, and other materials designated by the 

coordinating agency representative. 

Construction and Demolition Waste: Building materials including wood, metals 

and rubble which result from construction or demolition of structures. Such waste 

shall also include trees. 

Garbage: All solid and semisolid, putrescible animal and vegetable wastes 

resulting from the handling, preparing, cooking, storing, serving and consuming 

of food or of material intended for use as food, exclUding useful industrial 

byproducts, and shall include all such substances from all public and private 

establishments and from all residences. 

Hazardous Limbs (Hangers): A hazardous limb must be located on improved 

public property, greater than two inches in diameter at the point of breakage, and 

still hanging in a tree and threatening a public-use area. 

Hazardous Trees: A tree is considered hazardous if its condition was caused by 

the disaster; it is an immediate threat to lives, public health and safety, or 

improved property; it has a diameter breast height of six inches or greater; and 

one or more of the following criteria are met: 

it has more than 50% of the crown damaged or destroyed; 

it has a split trunk or broken branches that expose the heartwood 

it has fallen or been uprooted within a public-use area 

it is leaning at an angle greater than 30 degrees

Hazardous Waste: A product used for residential purposes including but not 

limited to the following materials: motor oils, motor oil filters, gasoline and diesel 

additives, degreasers, waxes, polishes, pure solvents, lacquers, thinners, caustic 

household cleaners, spot and stain removers with petroleum base, petroleumbased 

fertilizers, insecticides, herbicides, and other lawn-care products, and 

paints with the exception of latex-based paints; does not include laundry 

detergents or soaps, dishwashing compounds, chlorine bleach, personal care 

products and soaps, cosmetics, and medications. 

Non-burnable Debris: Non-burnable construction and demolition debris 

includes, but is not limited to, creosote timber, pressure-treated lumber, 

asbestos, plastic, glass, rubber and metal products, sheet rock, roofing shingles, 

carpet, tires, and other materials as may be designated by the coordinating 

agency. Garbage will be considered non-burnable debris. 

Regulated Asbestos Containing Material (RACM): RACM includes any friable 

asbestos material, Category One non-friable material that has become friable, 

Category One material that has or will be subjected to sanding, grinding, cutting 

or abrading, Category Two material that is likely to become or has become 

crumbled, pulverized or reduced to powder during demolition or renovation, 

(Refer to 40 CFR 61 Subpart M) and any material which contains more than one 

percent asbestos by weight. 

Stumps: Stumps will be considered tree remnants exceeding 24 inches in 

diameter and remaining in the ground, but no taller than 18 inches above-grade 

level, to include the stump ball. Any questionable stumps shall be referred to the 

designated coordinating agency representative for determination of its 

disposition. Refer to FEMA Disaster Assistance Policy DAP9523.11 for 

information regarding the removal of hazardous stumps. (See Enclosure 13) 

Toxic Waste: Materials containing poisons, biocides, acids, caustics, 

pathological wastes, and similar harmful wastes which may require special 

handling and disposal procedures to protect the environment and the persons 

involved in the storage, transport, and disposal of the wastes. 

Waste Tires: A tire that is no longer suitable for its originally intended purpose 

due to wear, damage, or defect. Waste Tires do not include non-pneumatic tires. 

Ineligible Debris: 

Ineligible debris to remain in place includes, but is not limited to, chemicals, petroleum 

products, paint products, asbestos, and power transformers. Any material that is 

classified as hazardous waste, toxic waste, and ineligible debris shall be segregated 

from the remaining debris in such a way as to allow the remaining debris to be loaded 

and transported. Standing broken utility poles, damaged and downed utility poles and 

appurtenances, transformers and other electrical material will be reported to the 

coordinating agency representative. Emergency workers shall exercise due caution with

existing overhead and underground utilities and above ground appurtenances, and 

advise the appropriate authorities of any situation that poses a health or safety risk to 

workers on site or to the general population.

HARRISON COUNTY DEBRIS MANAGEMENT TEAM 

W.S. Swetman, District 1 Supervisor 

Kim Savant, District 2 Supervisor 

Marlin Ladner, District 3 Supervisor 

William Martin, District 4 Supervisor 

Connie Roekeo, District 5 Supervisor 

Bobby Weaver, Road Manager 

Pam Ulrich, County Administrator 

Daniel Boudreaux, County Engineer 

Joseph Spires, Assistant County Engineer 

Andy Moseley, Engineering Technician 

Richard Herrin, Building Official 

Rupert Lacy, EMA Director 

Bobby Weaver, Sand Beach Director 

George Mixon, Fire Chief 

Mike Wilson, Outside Building and Grounds 

Joe Meadows, County Attorney 

Melissa Pope, Purchasing Clerk 

Lisa Vaughn, Information Technology

AUTHORITY 

Harrison County is required/responsible to prepare for in the event of a natural, 

technological or man-made emergency or disaster that threatens life, property or the 

environment of the citizens of this county. The Mississippi Emergency Management 

Law ot 1995 as codified at Title 33, Chapter 15 of the Mississippi Code of 1972, 

Annotated, confers emergency powers on the Governor, the Mississippi Emergency 

Management Agency, and the executive heads of governing bodies of municipalities 

and counties of this state to meet that responsibility. 

The mandated method for organizing and structuring large-scale emergency operations 

is the National Incident Management System (NIMS), which will be utilized in the 

implementation of this Plan. 

GENERAL 

The Harrison County Debris Management Plan provides a unified and coordinated 

approach for all affected partners to facilitate and coordinate the removal, collection, 

and disposal of debris following a disaster; to mitigate against any potential threat to the 

health, safety, and welfare of the impacted citizens; expedite recovery efforts in the 

impacted area; and, address any threat of significant damage to improved public or 

private property. In so doing Harrison County will comply with all State and Federal 

regulatory safety and health requirements by ensuring strict compliance with Mississippi 

Department of Environmental Quality and all permitting requirements. 

Harrison County will adhere to the Debris Management Plan to respond to a natural or 

manmade debris-generating event. This plan is designed to identify agencies and 

activities that are involved in debris operations to ensure a coordinated response which 

achieves removal, storage, and final disposition of debris deposited along or 

immediately adjacent to public rights-ot-way in the unincorporated areas of the County. 

The County Debris Management Plan provides the framework to unify the efforts of 

County agencies and departments, local governments, non-governmental and voluntary 

organizations, and regional and federal partners involved in emergency debris cleanup 

operations. When properly implemented, the result will be a coordinated and 

comprehensive effort to reduce debris-related impacts of an emergency or disaster. 

The Harrison County Road Department is the primary agency responsible for the 

immediate restoration of public infrastructure following a disaster. The Road 

Department is responsible for implementing debris removal and dispos~1 actions in 

order to save lives and protect property. The Debris Management Team will coordinate 

with the Harrison County Emergency Management Agency in the permanent removal, 

storage, burning, grinding, and disposal of all disaster-related debris from public 

property. Private property storm debris must be placed on or immediately adjacent to 

the public rights-of-way to be eligible for pickup and disposal. 

Only when pre-approved and deemed in the public interest will Harrison County remove 

debris from private property. Debris located on private property is the responsibility of

the owner. Long term recovery operations will provide information for private and 

business owners as to any assistance they may qualify for under the FEMA Individual 

Assistance Program which will be made available after resolving any of their insurance 

providers' coverage in the event of a Presidential Declared Disaster. 

ENFORCEMENT 

Any person deviating from the provisions of this guideline will be reqUired to submit, in 

writing within five (5) calendar days, an explanation for such deviation. The written 

explanation will be submitted to the County Debris Manager for final resolution, if 

required. 

PURPOSE 

To expedite debris removal and disposal efforts that provide visible signs of 

recovery designed to mitigate the threat to the health, safety and welfare of 

residents and to allow the community to return to normal activities. 

• To provide organizational structure, direction, and standardized procedures for 

the safe clearance, removal and disposal of debris caused by a major debrisgenerating 

event. 

To establish the most efficient and cost effective methods to resolve disaster 

debris removal and disposal issues. 

• To coordinate partnering relationships through communications and preplanning 

with local, State and Federal agencies involved with debris management 

responsibilities. 

• To implement and coordinate debris removal and disposal contracts to maximize 

cleanup efficiencies. 

Situation: 

SITUATION AND ASSUMPTIONS 

Natural disasters such as hurricanes, tornadoes, and flooding create a variety of debris 

that includes, but is not limited to, trees and other vegetative organic matter, public 

utilities, power poles and lines, bUilding/construction material, appliances, personal 

property, mud, and sediment. 

The quantity and type of debris generated from any particular disaster will be a function

of the location and kind of event experienced, as well as its magnitude, duration, and 

intensity. This plan is based on the debris-generating capacity of a Category 4 

hurricane with wind speeds in excess of 131 miles per hour and heavy rainfall. A 

Category 4 hurricane will cause extensive damage. Storm surge will push sea levels 

18+ feet above normal resulting in flooding of low lying areas. The quantity and type of 

debris generated, its location, and the size of the area over which it is dispersed will 

have a direct impact on the type of removal and disposal methods utilized to address 

the debris problem, associated costs incurred, and how quickly the problem can be 

addressed. 

Assumptions: 

• A major natural disaster that requires the removal of debris from public or private 

lands, beaches and waters could occur at any time. 

• The amount of debris resulting from a major natural disaster will exceed the 

Public Works Department's removal and disposal capabilities. 

• The County will contract for additional resources to assist in the debris removal, 

reduction, and disposal process. 

• The County will utilize intergovernmental assistance and volunteer resources. 

The Governor will declare a State of Emergency that will authorize State 

resources to assist in removal and disposal of debris. 

• The Governor will request a Presidential Disaster Declaration if the disaster 

exceeds both local and State resources. 

• The Mississippi Department of Transportation (MOOT) will allow Harrison County 

to be a sub-grantee for debris management operations so that the County may 

receive reimbursement for clearing debris from State routes following initial 

clearing efforts. 

CONCEPT OF OPERATIONS 

The County Emergency Management Director will notify County departments and 

agencies upon notice of a Category 1 or above hurricane or other situation that could 

generate large volumes of debris. Personnel assigned to the DMC staff will contact the 

Debris Manager for specific instructions prior to evacuating. The DMC staff must be 

knowledgeable of their specific responsibilities identified in the Harrison County Debris 

Management Plan, Standing Operating Procedures (SOPs), and the Harrison County 

Emergency Operations Plan. 

The County Engineer will be designated as the County Debris Manager and the County

Engineer will be designated the Assistant County Debris Manager for the duration of 

the disaster response and recovery operation. The Debris Manager will be responsible 

for establishing and staffing the DMC. 

The DMC staff will coordinate the actions necessary to remove and dispose of debris 

using the County, contractor, and intergovernmental assets. Specific actions will 

include the following: 

• Make recommendations on County and contractor work assignments and priorities 

based on the three (3) County Debris Control Zones. (See Enclosure 1) 

• Report on progress and prepare status briefings. 

• Provide input to the County Public Information Officer (PIO) on debris removal and 

disposal activities and utility restoration. 

• Coordinate county debris removal and disposal operations with those of State and 

Federal responders. 

• Coordinate all issues pertaining to post-disaster cleanup of hazardous household 

waste and facilities with lead-based paint, asbestos, and/or other hazardous 

materials, if required. 

Harrison County will provide a safe work environment for its employees in accordance 

with Federal and State health and safety regulations. Debris management activities can 

be hazardolJs. Common sense safety considerations are necessary to reduce the 

chance of injury and possible loss of life. All personnel will follow the Harrison County 

Debris Management Plan Safety Policy attached hereto as Enclosure 18. 

Information Technology will provide CAD support to staff as required. 

All County staff may be assigned roles to include debris monitoring and other support 

functions. 

The Harrison County Fire Department will respond to requests for Debris Management 

burn sites in accordance with appropriate state and local requirements to ensure safe 

burning. 

All County staff will follow the State Purchasing Laws when purchasing needed materiel 

(including capital items), goods and services at the lowest possible price consistent with 

good quality. This goal should be met through procedures that ensure fairness to all 

potential suppliers and encourage competition. However, in the event of a declared 

state of emergency, the Board of Supervisors may suspend all or part of the purchasing 

requirements, or any policies and procedures promulgated thereunder, if the need 

arises. Specifically, State Law allows the Board of Supervisors to contract for public 

works projects during a declared state of emergency without competitive bidding and 

without advertising and posting notification of such contract. The ordinance also 

requires that the contract be entered in the minutes of the Board of Supervisors as soon 

as practicable along with a description of the emergency and need for such action. 

As soon as practical, Harrison County's solid waste contractor will resume pickup of

household solid waste according to current procedures, routes, and removal schedules. 

Private utility crews will handle all utility related debris such as power transformers, 

utility poles, cable, and other utility company material. 

DEBRIS MANAGEMENT CENTER ORGANIZATION AND STAFF 

The Harrison County Debris Management Center (DMC) is organized to provide a 

central location for the coordination and control of all debris management requirements. 

To accomplish this mission the Debris Management Center will require the following 

positions: 

• Debris Manager 

• Assistant Debris Manager 

Debris Disposal Coordinator 

• Debris Collection Coordinator 

• Debris Monitoring Coordinator 

• ReimbursemenURisk Coordinator 

• Contractor Representative(s) 

• Debris Monitors 

• Administrative Staff 

One of the primary functions of this Debris Management Plan is to clearly delineate a 

basic organization and assign specific responsibilities. Many issues will arise that are 

not specifically mentioned in this Plan during the conduct of debris operations. However, 

responsibilities are sufficiently defined so that unexpected issues can be assigned and 

resolved efficiently. 

The Debris Management Center organizational diagram identifies the Debris 

Management Center staff positions required to coordinate the actions necessary to 

remove and dispose of debris using both County and contractor assets. The Debris 

Management Center staff will be under the direction of the Deputy Debris Manager. 

Staff actions may include the following: 

• Making recommendations for County and contractor work assignments and 

priorities based on the County's Debris Management Zones; (See Enclosure 1); 

• Reporting on debris removal and disposal progress, and preparing status 

briefings; 

• Providing input to the PIO on debris removal and disposal activities. 

• Coordinating with the Cities on debris issues affecting both the County and the 

Cities; 

• Coordinating County debris removal and disposal operations with solid waste 

companies; 

Coordinating with utility companies, as appropriate, to ensure that utility lines do 

not post a hazard to emergency work crews; and, 

• Performing data entry into the Load Ticket Database.

Debris Manager 

(Daniel Boudreaux, County Engineer) 

The Harrison County Road Manager will be designated as the County Debris Manager. 

The Debris Manager will be responsible for, but not limited to, the following with respect 

to any and all debris management activities: 

• Keep the National Incident Management System (NIMS) Section Chiefs briefed on 

the status of the debris clearing, removal, and disposal operations; 

• Coordinate with appropriate local, county, state, federal agencies (FEMA, USACE, 

etc.), and others as appropriate; 

• Develop and implement a notification system to rapidly notify appropriate staff as to 

where and when to report for duty. This system must be kept up-to-date to ensure 

key staff can readily be reached. The notification system will be maintained in such a 

manner that notification can be made at any time; 

• Assign a Liaison Officer to the EGC to coordinate and respond to any requests from 

the EOC staff with regard to debris management activities. Actions will focus on 

keeping track of Debris Management Zone assignments and progress of the initial 

debris clearance (Phase 1) from emergency evacuation routes and critical facilities. 

The Liaison Officer will keep the EOC staff informed of any problems expected or 

encountered; 

• Assure that Harrison County is represented at all meetings with other governmental 

and private agencies involved with the debris cleanup operation; 

• Convene debris coordinating meetings at the EOC or DMC as appropriate; and, 

• Ensure that the DMC is provided all needed administrative staff support. 

The Debris Manager will also be responsible for: 

• Coordinating all debris clearance and cleanup actions involVing personnel and 

equipment. Actions will focus on keeping track of Debris Zone assignments and 

progress of the initial debris clearance from public roadways and critical facilities; 

Assjgning a Debris Liaison Officer to the Harrison County EOC. All information 

pertaining to debris clearing, removal, reduction or disposal will be forwarded from 

the EOC staff through the EOC Debris Liaison Officer directly to the Debris 

Collection Coordinator and/or Debris Disposal Coordinator; 

• Exercising operational control over all County departments and outside agencies 

with respect to debris clearing, removal and disposal operations; 

Coordinating with the Purchasing Agent on all contracting questions; and, 

• Coordinating with the Debris Disposal Coordinator and Debris Collection Coordinator 

on Debris Removal and Disposal Contract activities. 

Assistant Debris Manager 

(Bobby Weaver, Road Manager) 

An Assistant Debris Manager who will be responsible for the daily operational control of 

the DMC staff will support the County Debris Manager. The Deputy Debris Manager will 

receive current information on the severity of the disaster from the County EGC. 

Requests for debris removal from public facilities and roadways will be reviewed and

approved by the Assistant Debris Manager before being directed to the appropriate 

DMC Representatives to implement the request. 

The Assistant Debris Manager will keep the County Debris Manager and DMC staff 

informed on all ongoing debris management operations through, at a minimum, daily 

meetings and/or reports. The Assistant Debris Manager will maintain a daily journal and 

file on all debris related documents and issues. The Assistant Debris Manager will also 

be responsible for implementing a unified system of truck bed volume measurement 

(see Enclosure 4) for all trucks hauling debris. 

Damage Assessment Team (OAT) 

(County Engineer, Road Manager, Building Code Administrator, Buildings and Grounds 

Superintendent, Insurance/Risk Manager) 

The Damage Assessment Team (OAT) is responsible for coordinating impact 

assessment for all public structures, equipment, and debris clearance requirements 

immediately following a large-scale disaster in order to prioritize the impacted areas and 

resource needs. OAT will be comprised of Building Inspection, Engineering, and 

Property Appraisal staff under the direction of the County Engineer. 

OAT personnel will identify debris impact on critical roads and make initial estimates of 

debris quantities as part of their duties. Based on information provided by the DAT, the 

County Debris Manager will set priorities and will issue assignments to clear debris from 

at least one lane on all evacuation routes and identify primary and secondary roads to 

expedite the movement of emergency service vehicles such as fire, police, and medical 

responders. 

OAT personnel will conduct initial zone-by-zone air or windshield surveys to identify the 

types of debris and to estimate amounts of debris on the roadways and on private and 

public property. The results of the surveys will be provided to the OAT Supervisor 

(County Engineer) and to the EOC. 

The County Oebris Manager will establish initial priorities for debris clearance based 

upon the following as provided by the DAT: 

• Extrication of people 

• Egress for fire, police, and Emergency Operations Center (EOC) personnel 

• Ingress to hospitals, jail and shelters 

• Major traffic routes ' 

• Major flood drainage ways 

• Points of Distribution (POOs) and mutual aid assembly areas 

• Government facilities 

• Public Safety communications towers 

• Debris storage sites 

• Secondary roads 

• Access for utility restoration 

• Neighborhood streets

• Private property adversely affecting public welfare 

During the debris clearance and removal process, the DMC staff will be responsible for 

coordinating with all utility companies as appropriate to ensure that utility lines do not 

pose a hazard to emergency work crews. 

Debris Disposal Coordinator 

(Smokey Johnson, Engineering Department) 

The Debris Disposal Coordinator will coordinate and direct the use of debris storage and 

disposal sites according to existing guidelines. This position is also responsible for 

coordinating pre- and post-event environmental assessment of each debris storage site. 

The Debris Disposal Coordinator will be housed at the DMC located at the Public Works 

Department or alternate location, if necessary. He will receive current information on the 

severity of the disaster from the Debris Manager located at the EOC. He will keep the 

Deputy Debris Manager, DMC staff, EOC representatives, and Debris Manager 

informed of cleanup progress and any problems encountered or expected. 

Debris Collection Coordinator 

(Homer McKnight, Road Department) 

The Debris Collection Coordinator will be advised of the extent of damage and resulting 

debris by the DMC. 

The Debris Collection Coordinator will be responsible for the following: 

• issuing appropriate directives to the appropriate Road Department crews, 

scheduling crews, establishing routes and route schedules; 

• assigning crews to clear debris according to established priorities in specific 

Debris Zones; 

• coordinating debris clearance from evacuation routes and access to critical 

facilities and other roadways within the unincorporated portions of the County; 

• providing personnel and equipment to assist in the removal and disposal of 

debris as directed by the County Debris Manager; 

• maintaining a list of all available Road Department equipment and staff identified 

for possible debris removal and disposal missions; 

• coordinating all Road Department and Contractor debris assignments; and, 

• ensuring that required logistical support is available, including cell phone, 

transportation, etc. 

Personnel and equipment from Parks & Recreation and local contractors will 

supplement Public Works forces. 

The Debris Collection Coordinator will keep the Debris Disposal Coordinator informed of 

all ongoing debris management operations daily through meetings and/or reports. 

Debris Monitoring Coordinator 

(Joseph Spires, Assistant County Engineer)

The Debris Monitoring Coordinator will ensure that all contractor debris removal and 

disposal operations are properly monitored utilizing County staff. 

The Debris Monitoring Coordinator will be responsible for the following: 

• coordinate all aspects of debris monitoring to include auditing of truck volumes 

through random checking throughout the debris collection, recycling and disposal 

processes; 

• train and supervise the activities of the debris monitors to ensure that accurate 

load quantities are being properly recorded on the pre-printed load tickets; and, 

• assign and collect the load tickets and forward them to the Risk/Reimbursement 

Coordinator. 

Debris Management Center Representatives 

(Road Department Administrative Staffand Engineering Administrative Staff) 

Personnel with administrative skills are required to handle the routine Debris 

Management Center office procedures. Their primary responsibilities will be: 

• verify and enter debris load ticket information into a Load Ticket Database under 

the direction of the Risk/Reimbursement Coordinator; and, 

• keep track of citizen complaints and requests for service via phone, internet or in 

person. 

All requests for debris removal or disposal will go through the DMC Representatives 

who will inform citizens of the removal schedule and forward emergency calls to the 

Debris Collection Coordinator for assessment. 

EOC Debris Liaison Officer 

(Andy Moseley) 

The EOC Debris Liaison Officer will be located at the EOC and is responsible for 

coordinating all requests for debris removal activities initiated by the EOC staff/Debris 

Manager involving debris removal and disposal. 

Insurance/Risk Coordinator 

(Patti Dedeaux) 

The Insurance/Risk Coordinator, under the direction of the Harrison County Finance 

Director, will provide for the collection and compilation of all labor, equipment hours, 

materials/supplies and expenditures related to disaster response and recovery. Helshe 

will manage the receipt and submission of all debris contractor invoices and assure that 

the contractors establish and maintain insurance coverage as required by the contract. 

Public Information Officer 

(County PIa) 

The Public Information Officer (Pia) will develop a proactive information management 

plan. Emphasis will be placed on actions that the public can perform to expedite the 

cleanup process. Flyers, newspapers, radio and TV public service announcements will

e used to obtain the public's cooperation for such activities as: 

• separating burnable and non-burnable debris; 

• segregating Household Hazardous Waste (HHW); 

• placing disaster debris at the curbside; 

keeping debris piles away from fire hydrants, utilities, and out of ditches and 

roadways 

• reporting locations of illegal dump sites or incidents of illegal dumping; 

• penalties for creating illegal dumps; 

• segregating recyclable materials; and 

• Disseminating d~bris route clearing and pickup schedules through the local news 

media and County web postings. 

Debris Monitoring Team: 

The Debris Monitoring Team is made up of Load Site, Disposal Site, and Roving 

Inspection Monitors. The Team is under the supervision of the Debris Monitoring 

Coordinator. 

Load Site Monitors: 

County Load Site Monitors will be assigned to each contractor loading crew within 

designated Debris Zones. The Load Site Monitor maintains and initiates the load tickets 

(See Enclosure 7), and verifies that the debris being picked up is eligible under the 

terms of the contract. 

Each monitor will store the load tickets in an enclosed clipboard. Load tickets will be 

provided in sequential order and must remain in order during the day. If a load ticket is 

damaged, the Load Site Monitor must write VOID on the entire ticket (including all 

carbon copies) and return the entire voided ticket to the Debris Monitoring Coordinator. 

At the end of each day, all tickets must be accounted for. 

Disposal Site Monitors: 

A Disposal Site Monitor will be located at each inspection tower to verify the load and 

estimate the volume in cubic yards. The Disposal Site Monitors will estimate the cubic 

yards of debris in each truck entering the Debris Management sites or landfill disposal 

site and will record the estimated quantity on the pre-numbered debris load tickets. The 

Contractor will only be paid based on the number of cubic yards of material deposited at 

the disposal site as recorded on the debris load tickets. 

A Disposal Site Monitor will also verify that the trucks exiting the sites are completely 

free of debris. 

Roving Inspection Monitors: 

Designated personnel will provide field inspections and will monitor all debris removal 

and disposal operations. A Roving Monitor will be assigned to periodically inspect each 

Debris Management site to ensure that operations are being followed with respect to 

local, State and Federal regulations. 

The Roving Monitors will act as the "eyes and ears" to ensure that safety requirements 

stated in the contracts are closely monitored.

DEBRIS MANAGEMENT PHASES 

A. Preparation 

Ongoing, advanced planning is an important part of a debris removal plan. 

Preparedness actions taken far in advance of an actual event allow implementation of 

the plan to occur more easily during and actual event. The following paragraphs define 

three operational levels. 

OPCON 4 - The possibility ofan emergency or a disaster situation developing, requiring 

plan review, readiness, and monitoring the situation. 

During OPCON 4, the County Debris Manager will do the following: 

• Notify essential personnel of change in OPCON 

• Review Debris Management Plan 

• Check emergency equipment and supplies 

• Conduct radio/cell phone communications checks 

• May extend work shifts of emergency crews 

• Monitor events 

OPCON 3 - An alert, such as a watch or warning. or threat condition is issued to 

indicate development of a threat requiring notification to appropriate agencies or the 

activation ofthe Emergency Operations Center. 

During OPCON 3, the County Debris Manager will do the following: 

• Notify the Debris Management Staff of change in OPCON Levels 

• Test communications plans 

• Assure contact has been made with employees regarding return to work 

procedures 

• Purchase/order/acquire supplies needed for debris monitoring operations 

• Print necessary forms and prepare reqUired databases 

• Notify the Debris Removal Contractor of the situation and any logistical items 

needed 

OPCON 2 - An emergency or disaster is imminent requiring notification to appropriate 

agencies or organizations with Emergency Supporl Function responsibilities and full 

activation ofthe Emergency Operations Center or alternative location. 

• Initiate call-up of stand-by and extra (off-duty) personnel 

• Implement Debris Management Plan 

B. Damage Assessment 

The Damage Assessment Teams will conduct initial zone by zone surveys either by air 

or ground to estimate amounts of debris on the roadways. The results of the surveys will

e provided to the EOC. Based on its findings, the Debris Manager will set priorities and 

will issue assignments to facilitate the movement of emergency service vehicles. 

C. Debris Removal Operations 

1. Phase 1: Initial Response ("Push"} 

Based on the feedback received from field personnel, the Debris Manager will 

determine if the County's in-house capabilities are sufficient to remove the quantity of 

debris generated by the event. If the Debris Manager determines that the quantity of 

debris generated exceeds the County's capacities to clear, remove and dispose of it, 

then the Debris Manager may elect to activate a pre-positioned contract with a preapproved 

qualified contractor to assist with debris operations. Prior to an event the 

Debris Manager may elect to activate the pre-event contract if he feels that the damage 

will be significant. 

The Debris Manager will assign crews to each of the identified areas to begin the road 

clearance process. This operation usually occurs during the first 24 to 72 hours 

following an event. Note that Contractor clearing operations under a time and material 

contract must be limited to no more than 70 hours to comply with current FEMA 

guidelines, unless otherwise extended by FEMA. 

If the Debris Manager determines the quantity of debris generated exceeds the 

County's capabilities to clear, remove and dispose of it, then he may submit a request 

for State assistance to the County EOC. 

The Debris Manager and staff will identify temporary debris storage and reduction sites 

(TDSRS) for debris. The DMC staff will notify the County EOC of the identified TDSR 

sites so that the site locations can be communicated to other government agencies and 

the pUblic. 

A. General 

2. Phase 2: Recove!y 

The County Debris Manager will be responsible for implementing all Phase 2 activities 

within two to five days following a major debris-generating event. This will encompass 

all processes of debris removal and disposal for all unincorporated portions of the 

county. Phase 2 operations involve the removal and disposal of curbside debris by 

County and private contractor crews. 

Phase 2 may be qUite lengthy as disaster recovery continues until pre-disaster 

conditions are restored. Requests for additional assistance beyond the County's 

resources will be submitted to the County EOC for action. 

Phase 2 activities include:

• Activation of pre-qualified contract (unless already activated) 

• Verification of truck bed volumes/dimensions used for hauling debris 

• Notification to citizens of debris removal procedures 

• Activation of TDSR site locations 

• Removal of debris from right-of-way and critical public facilities 

• Movement of debris from TDSR site locations to permanent landfills 

Recovery operations will begin after primary streets and evacuation routes are cleared 

by pushing debris from the traveled way to the curb or right-af-way. Recovery 

operations involve the removal and disposal of curbside or right-of-way debris by 

County and Contractor crews. All operations will be overseen by the Debris Monitoring 

Team. 

Mixed debris will be collected and hauled from assigned Debris Management Zones to 

designated TDSR sites or to designated landfill locations. Clean woody debris will be 

hauled to the nearest designated vegetative TOSR site for eventual grinding or burning. 

Construction and demolition (C&D) and mixed debris will be hauled to the nearest 

designated C&D TDSR site for eventual sorting, if necessary, and/or hauling to a 

designated out of County landfill. 

The County will identify one or more Household Hazardous Waste (HHW) drop-off 

locations within each of the Debris Management Zones. Residents will be encouraged 

to separate and transport HHW to these pre-identified drop-off points. Private 

Contractors will be directed to separate HHW at the curb and not haul it to a TDSR site. 

The Debris Manager will coordinate with local, State and Federal Environmental 

Protection Agency (EPA) officials for the collection of eligible industrial or commercial 

hazardous waste resulting from the disaster and final disposal of all HHW. 

The County's Solid Waste Contractor and Debris Management Contractor(s) will 

provide recycling of eligible materials. Recyclable materials will be collected prior to final 

disposal at a materials recycling facility. White goods will be separated from other 

metals and disposed of in accordance with State regulations. A County Debris Monitor 

will be located at all recycling and disposal locations. 

Local energy providers and other utility crews will remove and dispose of all utility 

related debris such as power transformers, utility poles, cable, and other utility company 

material. 

The primary tracking mechanism for all debris loaded, hauled, and disposed of under 

this Plan will be the Load Ticket, which is shown in Enclosure 7. Load tickets will be 

initiated at debris loading sites and closed out upon drop-off of each load at a TDSR site 

or permanent landfill, and are to be used to document County force account and private 

Contractor haulers. Load tickets will serve as supporting documentation for private 

Contractor payment as well as for requests for FEMA reimbursement.

Private Property Debris Removal: 

If Public Temporary Debris Storage and Removal Sites are established, the County 

Public Information Officer will publish the locations along with the times of operation and 

types of debris accepted. Private property owners will be advised to transport to the 

nearest TDSR collection site. Dumping debris on private right-of-way or on property 

owned by others is illegal and will be aggressively enforced by Harrison County. 

FEMA Public Assistance (PA) funds may be used for demolition and removal of debris 

under the authority of Section 403 of the Stafford Act (Essential Assistance). This 

section allows for the demolition of unsafe structures that pose an immediate threat to 

life, property, or pUblic health and safety. The primary responsibility for demolition of 

unsafe structures lies with the owner whether it is private or government owned 

property. 

The demolition of dangerous structures will be the responsibility of the owner to protect 

the health and safety of adjacent residents. However, if unsafe structures remain 

because of a lack of insurance or absentee landlords, demolition of these structures 

may become the responsibility of the County. The Debris Manager and the Glynn 

County Building Official will be responsible for taking any appropriate action regarding 

Dangerous Structure Demolition. 

Harrison County welcomes private organizations that are willing to assist private 

property owners with the clean-up of their property. The County will make every effort to 

provide information regarding the TDSR site locations, hours of operation, and other 

useful information. 

B. The Debris Monitoring Team 

Under the supervision of the Debris Monitoring Coordinator, the Debris Monitoring 

Team is responsible for the coordination, oversight, and monitoring of all debris removal 

and disposal operations. 

The Debris Monitoring Coordinator and team members will be detailed from County 

personnel. The Debris Monitoring Team may be supplemented with temporary 

personnel as needed. 

The Debris Monitoring Coordinator will oversee the activities of three types of field 

monitors: Load Site Monitors, Roving Monitors, and Disposal Site Monitors. 

..1 Load Site Monitors 

The Debris Monitoring Coordinator will assign Load Site Monitors to loading site 

locations. Load Site Monitors will be responsible for observing and documenting debris 

removal activities at loading sites in the field and at temporary loading sites. Load Site

Monitors will be assigned to each loading crew within designated Debris Zones. 

Each Load Site Monitor will store the load tickets in an enclosed clip board. Load tickets 

/will be provided in sequential order and must remain in order during the day. If a load 

ticket is damaged, the Load Site Monitor must write VOID on the entire ticket (including 

all copies) and return the entire voided ticket to the Debris Monitoring Coordinator. At 

the end of each day, all tickets must be accounted for. 

Load Site Monitors will do the following: 

• may assist in the measurement of each truck at the beginning of debris removal 

operations; 

coordinate with the DMC to verify the location of the loading sites each day; 

• report to assigned locations in a timely manner. The Loading Site Monitor must 

be present at the loading site prior to work commencing; 

verify the debris being picked up is eligible under the terms of this Plan; 

• verify the truck is free of debris prior to loading; 

• maintain and initiate the load tickets (See Enclosure 7); 

• ensure that work stops immediately in an area where human remains are 

discovered and the proper emergency responders are notified; and, 

• ensure that trucks and trailers are loaded mechanically rather than by hand. 

2. Roving Monitors 

The Debris Monitoring Coordinator will assign Roving Monitors to inspect the work 

areas. Once assigned, Roving Monitors will monitor debris operations on a full-time 

basis and make unannounced visits to all loading and disposal sites within their 

assigned debris management zone(s). In addition, Roving Monitors will do the following: 

• may assist in the measuring of each truck at the beginning of the debris removal 

operations; 

• obtain and become familiar with all debris removal and disposal equipment for 

which they are providing oversight; 

• drive around their assigned debris management zone to observe operations; 

• for each loading site visited (in the field and at temporary storage sites); 

complete a Roving Monitor's Loading Site Checklist. (See Enclosure 9) 

• complete a Roving Monitor's Disposal Site Checklist for every TDSR site visited 

(See Enclosure 10); 

• ensure that operations are being followed as specified in the applicable Debris 

Removal and Disposal Contract with respect to County, state, and federal 

regulations; and, 

• spot check truck measurements to ensure trucks are not artificially loaded to 

maximize reimbursement (e.g. debris is fluffed - not compacted); and, 

• prepare a daily written report of activities observed, including photographs of 

activities and sites visited. The reports will also include all checklists and will be 

submitted each day to the Debris Monitoring Coordinator (See Enclosures 9 

and10). Reports will also include observations at loading sites, disposal sites, 

and the locations of any illegal dumping sites. 

3. Disposal Site Monitors 

The Debris Monitoring Coordinator will assign Disposal Site Monitors to each disposal

site being used by the County. A disposal Site Monitor will be located in inspection 

towers at the entrance and exit of each disposal site. Disposal Site Monitors will be 

responsible for doing the following: 

• report to assigned locations in a timely manner. The Disposal Site Monitor must 

be present at the disposal site prior to trucks being emptied; 

• inform a Roving Monitor of suspicious truck activity; 

• estimate and record on each load ticket the quantity of debris contained in each 

truck entering the disposal site (See Enclosure 11); and, 

• photograph all truck loads in which a discrepancy or disagreement regarding the 

amount of debris occurs. 

C. Load Ticket Disposition 

For tracking of all debris moved in response to a given event, the following is the 

disposition of each ticket part: 

PART COLOR OF RESPONSIBLE PARTY ACTION 

TiCKET 

1 WHITE DISPOSAL SITE TURNED IN DAILY TO DMC 

MONITOR 

2 CANARY DISPOSAL SITE TURNED IN DAILY TO THE 

MONITOR 

CONTRACTOR'S REPRESENTATIVE 

3 PINK GIVE TO DRIVER SUBCONTRACTOR'S COpy 

4 GOLD GIVE TO DRIVER DRIVER'S COpy 

5 GREEN GIVE TO DRIVER 2ND TIER SUBCONTRACTOR COPY 

6 BLUE LOAD SITE MONITOR TURNED IN DAILY TO DMC 

Load tickets will be completed and retained for all haulers. 

DMC staff will utilize a debris load ticket tracking access database to enter and track 

debris load ticket information. 

The Contractor will be paid based on the number of cubic yards of eligible debris 

hauled per truckload. Payment for hauling debris will only be approved upon 

presentation of a spreadsheet documenting each load with an invoice and will be 

made in accordance with the contract and FEMA requirements. 

D. Close-out for Federally Declared Disasters 

Ifthe event becomes a federally declared disaster, the County Finance Director will 

prepare and submit a claim to the Federal Emergency Management Agency (FEMA) for 

reimbursement of expenses associated with the response to and recovery from the 

event.

With the assistance of the Risk/Reimbursement Coordinator, the County Finance 

Director will do the following: 

• request that the DMC staff generate a cost report from the debris load ticket 

database; 

request an invoice and associated backup documentation from the Debris 

Contractor. He/She will assign a DMC staff person to reconcile the cost 

report from the debris load ticket database with the Contractor's report; 

• determine the appropriate cost of contract debris removal bassed on the 

reconciliation; 

• provide copies of the reconciled reports and final cost to FEMA; 

• assemble payroll records for in-house personnel performing disaster-related 

debris removal work. The county Finance Director and DMC staff, as 

assigned, will calculate the number of hours of overtime worked by in-house 

staff; 

• determine the cost (including benefits) of overtime for in-hou~e staff and prepare 

a summary of in-house staff persons, job title, number of overtime hours worked, 

pay rate, benefit rate and total overtime cost, and supply this report and 

accompanying back-up documentation to FEMA; and, 

• work with FEMA to develop the project worksheet. 

COMMUNICATIONS 

A. Debris Management Center Staff Communications 

Under most emergencies/disasters, communications will be primarily by land telephone 

lines, cellular telephones, radios, or computer; however, the County recognizes that as 

a result of some disasters, such communications may not be operable. 

• All key members of the debris team will have access to 800 MHz radios. Field 

personnel and all DMC staff will use radios as their primary means of 

communication. 

• If radios are not operable, DMC staff and field personnel will try to use cellular 

telephone service to communicate. 

If phones and radios are not operable, then DMC staff and field personnel will 

use "runners" to relay information between the DMC, other operations centers, 

and the field. 

• DMC staff will also utilize e-mail to communicate written information. 

B. Public Communication: 

The County's Public Information Officer will: 

• develop press releases about the status of debris clearance and removal 

operations. Press releases will also contain information for the public about any 

measures that they can take to facilitate debris clearance and removal 

operations; 

coordinate the content and timing of the press releases; 

• provide accurate status updates about debris clearance and removal operations; 

and,

• work with the DMC staff to assemble debris clearance and removal data 

and other information requested by the press. 

C. Information Technology: 

The County's Information Technology Department will: 

• restore data and voice capabilities and communication as soon as possible; and, 

• upload latitude and longitude information to track debris locations and 

c1earancelremoval operations using GIS mapping. 

• 

ADMINISTRATION AND LOGISTICS 

A. General 

All Glynn County departments and agencies will document personnel, equipment, and 

material resources used to comply with this Plan. Documentation will be used to support 

reimbursement from any Federal assistance that may be requested or required. 

All Harrison County departments and agencies supporting debris operations will ensure 

adequate staffing capability during implementation of this Plan, if the emergency or 

disaster requires. 

The Harrison County Debris Management Team is responsible for the annual review of 

this Debris Management Plan in conjunction with the Public Works Department. It will 

be the responsibility of each tasked department and agency to submit recommendations 

to the Debris Management Team regarding any updates to this Plan and ensure any 

limitations and shortfalls are identified and documented, and work-around procedures 

developed. 

B. Debris Monitor Training Workshop 

The County Emergency Management Director will be responsible for coordinating 

annual and refresher training workshops for all assigned personnel. The purpose of the 

workshop is to review the Debris Management Plan procedures and to ensure that the 

operation works smoothly. Items of discussion will include: 

• Contractor responsibility 

• Mobilization sites 

• Logistical support 

• Pre-storm mobilization 

• Procedures for contacting pre-event Contractor 

• Routing 

• Contractor vehicle identification and registration 

• Debris hauling load ticket administration 

• Mobilization and operation of the TDSRS 

• Contractor payment request submission. review. and verification 

• TDSRS closure requirements

Annual training should be scheduled to take place in April or May, which is before the 

start of the Hurricane Season. 

A debriefing should also be scheduled immediately following any major debrisgenerating 

event.

ENCLOSURES 

Enclosure 1: 

Enclosure 2: 

Enclosure 3: 

Enclosure 4: 

Enclosure 5: 

Enclosure 6: 

Enclosure 7: 

Enclosure 8: 

Enclosure 9: 

Enclosure 10: 

Enclosure 11: 

Enclosure 12: 

Enclosure 13: 

Enclosure 14: 

Enclosure 15: 

Enclosure 16: 

Enclosure 17: 

Debris Zone Index Map 

Critical Facilities and Primary Road Clearance List 

Debris Management Organizational Chart 

Unified Systemof Truck Bed Volume Measurements 

Debris Zone Estimates 

Debris Management Sites 

Sample Load Ticket 

Sample Load Ticket Database 

Roving Monitor's Load Site Checklist 

Roving Monitor's Disposal Site Checklist 

Debris Estimating Formula 

FEMA (DAP9523.4)-Demolition of Private Structures 

FEMA (DAP9523.11 )-Hazardous Stump Removal 

Items to purchase/obtain prior to storm 

Right of Entry/Hold Harmless Agreement 

List of Pre-qualified Debris Removal Contractors 

Harrison County Debris Management Safety Policy

Enclosure 1

Enclosure 2 

CRITICAL FACILI1"IES AND PRIMARY ROAD CLEARANCE LIST 

Critical Facilities: 

Harrison County Courthouse-Gulfport 

Harrison County Courthouse-Biloxi 

Memorial Hospit.al at GUlfport * 

Garden Park Hospital * 

Harrison County Shelters 

Red Cross Shelters 

AMR Facility 1< 

Fire-Rescue Stations: 

Henderson Point Fire - 211 Livingston Street, Pass Christian 

Cuevas Fire - 2238 Fire Stat.ion Road, Pass Christian 

Delisle Fire - 25242 Cuevas Delisle Road, Pass Christian 

West Harrison Fire - 10071 Vidalia Road, Pass Christian 

County Farm Road Fire -13243 County Farm Road, Gulfport 

Station 12- County Farm Road, Gulfport 

Lizana Fire- 16445 Lizana School Road, Gulfport 

West Wortham Fire20121 West Wortham Road, Saucier 

Saucier Fire - 23560 Old Still Road, Saucier 

Success Fire - 12342 School Road, Saucier 

North Woolmarket Fire 16520 Switzer Park Road, Biloxi 

East Harrison Fire- 15519 Highway 15, Biloxi 

Primary Road Clearance List: 

East Wortham Road 

West Wortham Road 

Saucier Advance Road 

Saucier Lizana Road 

Saucier Fairley Road 

Cemetery Road 

Menge Ave. 

Firetower Road 

Kiln Delisle Road 

Vidalia Road 

Cuevas Delisle Road 

Red Creek Road

Wolf River Road 

Cable Bridge Road 

Landon Road 

County Farm Road 

Shaw Road 

Canal Road 

Old Hwy. 49 

Bethel Road 

White Plains Road 

Lamey Bridge Road 

Three Rivers Road 

Lorraine Road 

McHenry Road 

Edwin Ladner Road 

Riceville Road 

Beatline Road 

Old Hwy. 67 

Espy Ave. 

Pineville Road


DEBRIS MAMAGEMENT ORGANIZATION 

DEBRIS MANAGER 

CDanny Boudreaux) 

ASSISTANT DEBRIS 

MANAGER 

(:Bobby 'w'eo.ver) 

PUBLIC INFDRHATIDN 

[WFICER 

DAMAGE ASSESSMENT 

TEAM 

DEBRIS REMOVAL AND 

DISPOSAL CONTRACTOR 

(BAHACC> 

EOC 

DEBRIS LIAISON 

CAndy Moseley) 

m 

::J 

"o 

(Jl 

c.., 

CD; 

v.> 

r 

I 

I 

DEBRIS COLLECTION 

COORDINATOR 

CHoMer McKnight) 

l 

DEBRIS DISPOSAL 

COORDINATOR 

(SMokey Johnson) 

DEBRIS MONITORING 

COORDINATOR 

(Jocly Spires) 

1 

REIMBURSEMENTIRISK 

COORDINATOR 

(Po.trlc:lo. Decleo.ux) 


SITES 


SITES 

DEBRIS MONITORING 

TEAMS 

r 

COUNTY DEBRIS 

COLLECTION CRE'w'S 

I 

I 

CONTRACTOR DEBRIS 

COLLECTION CRE'w'S

Enclosure 4 

,\pplicant: 

ConlTactor. 

Measurement Locidion: 

Dedaration Number. 

TRUCK CERTIFICATION FORM 

Gencrallnfonnation 

fruck Information 

Monitor: 

Dat~ 

l:ounty: 

Make Year Color t.i",nse 

I I I I I 

Truck MeMuremenL

UNIFIED SYSTEM OF TRUCK BED VOLUME MEASURING 

After a storm or other debris generating event, all personnel assigned to the Debris 

Management Center (DMC) will be advised to report to the DMC to begin debris 

management tasks. Harrison County has designated its Lorraine Road Work Center as 

the primary Debris Management Center. Another location for the DMC may be required 

depending on the severity of the storm and the condition of the Lorraine Road Work 

Center. 

One of the primary roles of the DMC is to identify, measure and document all vehicles 

that will be used to collect and haul disaster related debris. 

All information necessary to identify, measure and document the trucks and trailers 

used to haul debris will be done on the Truck Certification forms provided. 

Representatives from both Harrison County and the Debris Contractor will be present to 

verify all measurements and information pertaining to these vehicles and equipment and 

sign each completed form for certification purposes. 

Periodically throughout each day, the County's Roving Monitors will spot-check 

trucks/trailers to verify the hauler's reported cubic yards have not been modified. If 

evidence shows the truck/trailer has been modified, the findings will be recorded and 

the Debris Manager will be contacted immediately. Trucks/trailers that have been 

modified will be immediately removed from the debris collection process and will no 

longer be used during the event. 

The following truck/trailer bed volume certification procedures shall be followed for the 

collection and disposal of debris that is related to a debris-generating event. 

The truck/trailer measuring procedures will be done in three separate pUll-through 

"stations": 

• Station 1: the driver of a truck/trailer will provide vehicle information. 

• Station 2: the representatives will measure the truck/trailer. 

• Station 3: a photograph of the truck/trailer and driver will be taken for 

documentation purposes. 

These stations will allow for a continuous flow of trucks/trailers and accurate 

documentation of each. 

At each station, there will be at least one (1) attendant assigned by Harrison County. 

This person will record all of the information on the truck bed volume certification forms. 

The following detailed procedures are set up for one lane of pull-through traffic and can 

be duplicated as many times as needed to process the volume of trucks/trailers required 

for the event, in a timely manner.

Station #1 

Personnel required: 

• Attendant #1: Recorder (Harrison County Staff) 

• Attendant #2: Outside Certifier (Debris Contractor 

Representative), Truck Driver 

Equipment required: 

• Clipboard (1) 

• Possible a small ladder, scissor lift or scaffolding 

stand to view the vehicle's VIN# (These will be set up 

on the driver's side of the pull-through lane) 

Other requirements: 

• Blank Truck Certification Form 

Station #2 


• Attendant #1: Recorder (Harrison County Staff) 

• Attendant #2: Outside Certifier/measurer (Contractor Representative), 

Representative), Truck Driver 


• Clipboard (1) 

• Calculator 

• 100'c1oth measuring tape divided into tenths of a foot 

• Permanent black markers (Wide tip type) 

• Scaffolding tower or scissor type lift for recorder(s) to stand on to visually 

see what measurements are being taken and accurately record this 

information on the certification form. (The tower or scissor lift will be set up 

on the driver's side of the pull-through lane and will be provided by 

Contractor.) 

• FEMA Truck Measurement Form (laminated version used as a reference to 

assist with measuring the truck/trailer) 

Other requirements: 

• Blank Truck Certification Form that was generated at Station #1 

• Blank FEMA Truck Measurement Form 

• Bland Bed Volume and 1.0. # Decals

Station #3 


• Attendant #1: Photographer (Harrison County Staff) 

• Attendant #2: Outside Certifier (Contract Representative), 

Truck Driver 


• Digital camera with the capability of assigning a number to each photo 

• Pre-numbered spreadsheet to identify the photographs of the truck/trailers 

by number.

Enclosure 5 


DEBRIS ZONE ESTIMATES 

Debris 

Geographical Area Storm Projected Cubic Yds. 

Zone Category Of Debris 

1 East of Highway 49 5 1,007.92 

4 629,948 

3 327,573 

2 100,792 

1 25,198 

2 West of Highway 49 5 1,493,662 

4 933,514 

3 485,670 

2 149,362 

1 37,340 

3 Henderson Point 5 257,040 

4 160,656 

3 83,540 

2 25,704 

1 6,426 

Total 5 2,758,578 

4 1,724,118 

3 896,783 

2 275,858 

1 68,964

Enclosure 6 

HARRISON COUNTY DEBRIS MANAGEMENT/DISPOSAL SITES 

SITE SITE LOCATION PO"rENTIAL POTENTIAL POTENTIAL "rEMPORARY 

STORAGE SITE C&DOR MULCH ONLY STORAGE 

OR WASTE TRANSFER SITE SITE 

REDUCTION SITE 

1 James Bond Road 

S26-T6-R12 

X X X X 

(120 acres) 

2 Woolmarket Sports Field 

S16-T6-R10 

X X X X 

(35 acres) 

4 John Clark and Ervin Road 

S23-T6-R12 

X X X X 

(33 acres) 

Disposal sites 

4 Blackmer Class I & II X 

Rubbish Facility 

East Dubisson Road 

5 Coastal Recycling -Hudson X 

Krohn Road 

6 Breland Structural Debris 

Site 

X 

7 S&S Enterprises Class I 

Rubbish Site 

X 

8. Pecan Grove Land Fill X 

(6.64 acres) 

Other sites may be required based on the severity of the 

storm and condition of the primary sites.

Enclosure 7 

SAMPLE LOAD rlCKET 

Load Ticket Ticket No. 0012345 

Municipality (Applicant) 

Prime Contractor 

Sub-Contractor 

Truck No 

Truck Information 

Capacity 

Truck Driver (print legibly) 

Loading 

Loading Information 

Time Date 

Ins ector/Monitor 

Location (Address or Cross Streets) 

N 

w 

Debris Classification 

D· Vegetation 

o C&D 

White Goods 

HHW 

o Other" See Below 

Unloading 

Time 

Date 

Ins ector/Monitor 

DMS Name and Location 

"Other Debris Explanation 

Original: 

Copy 1: 

Copy 2: 

Copy 3: 

Applicant

Enclosure 8 

SAMPLE LOAD TICKET DATABASE 

DEB'RI$CONTRACTOR1'lNCR 

Load Ticket Summary 

314771 

314m 1:20 P 34 100% 34 co

Enclosure 9 

ROVING MONITOR'S LOADING SITE CHECK LIST 

ROVING MONITOR'S NAME: DATE: _ 

ARRIVAL TIME: 

_ 

DEPARTURE TIME:, 

_ 

WEATHER CONDITIONS: 

_ 

SITE LOCATION: 

(STREET ADDRESS OR NEAREST INTERSECTION) 

SITE MONITOR'S NAME: 

_ 

GPS LOCATION: L. _ ; Lc-- _ 

LOADING SITE: 

1. Is the Site Monitor filling out the Load Ticket properly? YES NO 

If no, explain actions taken: 

2. Is the Contractor loading eligible debris from the designated 

right-of-way (approximately 15' from curb)? YES NO 


3. Is the Contractor loading trucks to capacity? 


YES 

NO 

4. Identify contractor's truck numbers obseNed while on site: 

5. Were photographs taken at the loading site YES NO

If yes, list photo log numbers: 

General notes and comments: (include obselVations within the general area as to overall 

cleanup activities) - use reverse side if necessary.

Enclosure 10 

ROVING MONITOR'S DISPOSAL SrrE CHECK LIST 

ROVING MONITOR'S NAME: DATE: _ 

ARRIVAL TIME: _ DEPARTURE TIME: ----- 

WEATHER CONDITIONS: 

_ 

SITE LOCATION: ------- 

(STREET ADDRESS OR NEAREST INTERSECTION) 

Disposal Site Monitor's Name: 

_ 

Disposal Site Monitor's Name: - 

DISPOSAL SITE: 

1. Is the Disposal Site Monitor filling out the Load Ticket Properly? If no, 

explain actions taken: YES NO 

2. Are the trucks loaded to capacity? If no, explain actions taken: 

YES NO 

3. (To be completed at landfill only) Is the Disposal Site Monitor attaching a copy of 

the Weight Ticket to the Load Ticket? If no, explain actions taken: 

YES NO 

4. Identify Contractor's truck numbers observed while on site: 

5. Were photographs taken at the loading site? 

YES 

NO 

Ifyes, list photo log numbers:

General notes and comments: {include obselVations of operations)-use reverse side if 

necessary. 

• Is the Contractor using the site properly with respect to layout and environmental 

considerations? 

• Has the Contractor established temporary storage areas for ash, household 

hazardous wastes, and other materials that can contaminate soil and groundwater? 

• Has the Contractor established environmental controls in equipment staging area, 

fueling, and equipment repair areas to prevent and mitigate spills of petroleum 

products and hydraulic fluids? 

• Are burn sites constructed and operating in accordance with the plans and 

requirements as stated in the contract? 

Smoke- 

Dust- 

Noise- 

Traffic- 

Are the incineration pits constructed properly and being operated according 

to the contract statement of work? 

Are water trucks employed to keep the dust down? 

Have berms or other noise abatement procedures been employed? 

Does the TDSRS have a suitable layout for ingress and egress to traffic 

flow?

Enclosure 11 

DEBRIS ESTIMATING FORMULAS 

Estimating Rule of Thumb: 

• 15 trees, 8 inches in diameter =40 CY (cubic yards) 

Single wide mobile home =290 CY 

• Double wide mobile home =415 CY 

• Root system (8' ~ 10' diameter) ::;: One flat bed trailer to move 

• Treat debris piles as a cube, not a cone, when performing estimates 

• Average pace == 2' 6" 

Formula Conversions: 

• 27 cubic feet == 1 cubic yard 

• . One mile = 5280 feet or 1760 yards 

• Building formula: 0.2 x total square feet (footprint x number of stories) = 

• CY of debris 

Debris pile formula: L' x W' x H' x 0.3 = Cubic Yards of debris 

Conversion Factors from Cubic Yards to Tons: 

• Mixed Construction & Demolition Debris = 500 Ibs/CY or CY x .025 =Tons 

• Yard Vegetation = 300 Ibs/CY or CYxO.15 == Tons 

• Mulch::;: 500 Ibs/CY or CYxO.25 = Tons 

• Regular Trash == 300 Ibs/CY or CY x 0-15=Tons 

• Concrete::; 2000 Ibs/CY or CY 1.0 :;;; Tons 

• Sand::; 2600 Ibs/CY or CY 1.3::; Tons 

• Land Clearing (root balls with dirt) == 1500 Ibs/CY or CY 0.75;:: Tons

Enclosure 12

FEMA 

DISASTER ASSISTANCE POLICY 

DAP9S23.4 

L DtP;lolft:km; Itufact etip~ of~a~,as de£h,1ed by State Ot local 

code, to a collapsed state. 

2 Demolllio:ndeb1'is~"Materlalsmc1ud.irtg btilldirtgmaterials and persorW. effeCts that 

are depositeq,as a resultoffue demolition p:rocess. 

3. Legal4eSpQOSl~ ,A$tatlrte. forxnaIlyadop~local code; or onUnan,ce 1hatgives 

19Caigo~entoffidal$ ~ lesponsibility ~ ~tet priva~property tp deznolish t.msa.fe 

sb:uctiJreg or toperfOtmliVorkto ~oveal:'i i..mmeciial:e thre

FEMA 

DAP9523A; 

DISAstER ,ASSISTANCE POLICY 

a. Thestrud\Ires were damage4 andmadeunsafe T,y the declared disasiet, and are 

l,6c;t~ in ihe,~()f!he,~eclateddi$aster (44 CFR206.223{il)(1) ana (2)), 

b. The Stale or10cal govmurtentappliCantcertif'ies that the stroctuteSate' 

d~te) ~'Ul'Isa£e,andpose anil:nmediate'thteat,te) 1hepubJic (44 cFR.206..225{a». The 

Public Assislaru:e applicaJ'lt pt'QVides a aetail(!d explMtatibn Jocu.meni::ing its legal ~bllity 

wenter ptiva,tli! properly to demQUsh lin unsafe sb:uchtre. and confirms that all ieg~ processes 

and petllli$sion requireJ;nents, (e,g..righ~~Iry) forsu;haqiqnhave'~ ~~ ~ 

Public~-\SsiSttlnce GtOupsu.pe.t'vi$br must OO(lCUr that the ckmolil:iort Of unsafe StmCfureS lI!\d 

ten'1OVa1 of demolition debriS are in the pUblic interest. FEMA will consider alternatiVe 

riteaSuresto elinii:hate threats to fife; public :health. andSlifuty posed 'bydisaster4lin'1ageO. 

unsafe~ fucluding fendnsoff unsafe structures and restricting public access, when 

e~uating :requests fer demolition. 

i. The eligibleapplitant li'iUst deri'tonstfarethe:legal baSis as established by Jaw, 

ord.inan:cei or code uponwhichitexetciSed orintends,to exercise,its responsibility fol1owing a 

major disaster to demolish unsafe private: structures (44' CPR 206..223{a)(3». Codes and 

otdlnances millltbe germane to thl: structUra1 condition teptese.nting an immediate. threat to 

life, public health,. and safety, lind Mtmerely define the loCal government'$ uniformIeve10f 

,~~, 

States and local goveznments ordinariiy rely oncortdemnation. and/ornuisance abatement 

authorities to obta1nlegal responsibility prior to the commencement ofdemolition oIprivlIte 

stmc:tures. lheremay 'l:ieqrcums~ces, however, where the State orlocal gov~ment 

determ.ij'les thalCii'djparycondem~tion and/ornuisarlce a],aten:ient procedureS are toO t:iJne. 

consumingro address an intinediate public health and safety ,threat.. In Stich~, 

applicants.ma1not have to preclselyJol1ow'lhelT nuisance abatement procedureS at (jther 

ordinancesthatwotild prevent the State orJocalgovemtnentfrom l:aking eIIll!i'getlcyprotelic healt1l and safety (44 oR 206.225,(a». 

ii. The applicahfs legal responsibility to take actiort, where there is all 

immediate threat to Il.fe;publll: health" and safety should: be indepenoentof anyexpectat:ior\ or 

request, that FIMA will reimburse costs incurredfor demolition ofprivatestructures and the 

removal of demolition debris from private property. In additiofl. anapplicant"s legal 

responsibility :i$not t'Sfablished solely by;1n applicant obtaining si~ right&-of~tTyand hold 

ha~ agreeInen~from property owners. . 

c. The State or local gov~t conf:inns that a legally authorized official has 

ord.ered the exeroise of public: emergency powers or other appropriate autiWDty to ~ter ooto

FEMA 

DAP9523.4 


4. Struct:ureS condem.ned as S

Enclosure 13 

FEMA 

DAP9523.11 


1. TITLE: Hazardous Stump Extraction and Removal Eligibility 

DATE: MAY152007 

III PURPOSE: 

Establish criteria used to reimburse applicants for removing eligible hazardous stumps from 

public or, where authorized, private property. 

IV. SCOPE AND AUDIENCE: 

The policy is applicable to allll1ajor disasters and emergencies declared on or after the date of 

publication. It is intended for all persorme1 involved in the adnUnistration and executionof the 

Public Assistance Progr~including applkants. 

V. AUTHORITY: 

Sections 403 and 407 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. 

42 U.s.c. 5121-5206, as amended. 

Vi BACKGROUND: 

Public Assistance regulations authorize reimbursement for the removal of debris from public 

and private land whenitis in the public interest Such removal is in the public interestwhen it 

is necessary to: eliminate immediate threats to life, public health and safety, or eliminate immediate 

threats of significant damage to improved public or private property; or to ensure economic 

recovery of the affected community to the benefit of the conununity at large. Trees that are up- 

rooted during a disaster event such that all or part of their roots are exposed may pose an immediate 

threat to public health and safety. 

VlLPOUCY: 

A. When a disaster event uproots a tree or stump (i.e., 50% or more of root ball is exposed) on a 

public right-of-way, improved public property orimproved property owned by certainprivate 

nonprofit organizations, and the exposed root ball poses an immediate threat to life, public health 

and safety, FEMA may provide supplemental assistance to remove, transport, dispose, and provide 

fill for the root cavity ofan eligible uprooted tree or stump. The Federal Emergency Management 

Agency (FEMA) will reimburse applicants reasonable costs for this type of work only when up- 

rooted stumps are more than 24 inches in diameter (measured two feet from the ground), with the 

consensus of the Applicant and the State, and is approvedin 

50

DAP9523.11 

FEMA 


advanreby FEMA, using the attli:ched f{azardousStwI\pWorksheet 

L 

Ifitisnecessary to remove an uprooted stump before it can be inspected by FEMA 

because itposes a tl1;n?at that mustIx; dealt: willi. immediately, the applicantmustsubmit 

docwnenta.tion., to FEMA :including photographs,. thatestablishes its location on public 

property, specifu:s on the threat. stumpdiameter measured two feet up the trunkfrom the 

ground, quantity ofmaterial to fill the hole. and any special ciicunlstances. 

2. FEMA will rclmbutSe applicants for extraction, transport and disposal ofstumpS 

with a diameter of 24 inches or smaller atthe unit costrate for regular vegetative debris, using· 

the attached Stump Converid@ Table, as st1d'tStumps do not require special equipment. 

3. FaMA wiU~ appIicanJ.

Hazardous Stumps 

A hazardous tree or stump may be collected individually, while downed or fallen debris 

is collected from rights-of-way or at a designated collection center. Tree and stump 

collection prices are typically based on the size of the tree or stump and charged by 

unit. . 

A stump may be determined to be hazardous and eligible as a per-unit cost for stump 

removal if it meets ALL of the following criteria: 

• It has 50 percent or more of the root-ball exposed (less than 50 percent of the 

root-ball exposed should be flush cut) 

• It is greater than 24 inches in diameter, as measured 24 inches above the ground 

• It is on improved public property or a public right-of-way; and 

• It poses an immediate threat to life, and public health and safety 

If an uprooted stump must be removed prior to FEMA's approval, Glynn County must 

submit the following information: 

• Photographs and GPS coordinates that establish the location on public property; 

• Specifics of the threat; 

• Diameter of the stump 24 inches above the ground; and 

• Quantity of material needed to fill the resultant hole 

• Complete Hazardous Stump Worksheet 

Hazardous Limb Removal (Hangers) 

Limbs that are hanging must be: 

• Located on improved public property; 

• Greater than two inches in diameter at the point of breakage; and 

• Still hanging in a tree and threatening a public-use area; e.g. trails, sidewalks, golf 

cart paths etc. 

To be eligible, the following documentation is required: 

• Describe the immediate threat, e.g. photos of hanging limbs or leaning trees 

• Clearly define the scope of work to remove the immediate threat 

• Specify the improved public property location by recording the nearest building 

address and/or GPS location; and 

• Denote date, labor (force account or contract), and equipment used to perform the 

work

ENCLOSURE 14 

ITEMS TO PURCHASE/OBTAIN PRIOR TO STORM 

QUANTITY SUPPLIES PURPOSE 

II 

5 Self-inking stamps - Data entry personnel will stamp each 

"Entered by GC" 

Load Ticket 

100 Hard Hats All monitors 

100 Safety vests LoadinQ Monitors 

288 Pairs of Qloves All monitors 

288 Masks All monitors 

288 Safety shoes All monitors 

288 Safety alasses All monitors 

288 Ear pluQS All monitors 

50 Plastic boxes Truck drivers' storage of Load Tickets 

25 Large black markers For DMC personnel to write truck # 

and CY on each truck's sticker 

30 Portable GPS units Identify Lat & Long for Loading Site 

Monitors 

10 Cloth measuring tapes 

showing 10 th of inch 

Determining truck/trailers CY 

20 6-foot ladders Measuring trucks/trailers @ DMC and 

in field 

175 Diary~ournal All monitors will keep a daily journal of 

occurrences for planning purposes 

30 Digital cameras w/ memory DMC will photograph each truck/trailer 

cards and picture 

after measuring and each Disposal 

numbering ability 

Site Monitor will photograph all loads 

in which a discrepancy of load size 

occurs 

1 Color printer for photos, etc Located @ DMC 

I(including tone/ink) 

100 Closed sleeve protectors For Truck Certification Book 

8 Laptops Data entry @ each tower 

100 Enclosed Clipboards All monitors to hold Load Tickets 

20 Clipboards and Rope For driver to get ticket to monitor at 

each tower 

20 FlashliQhts For inspecting trucks/trailers 

20 Sets of batteries for 

flashliahts 

5 Calculators For determining truck/trailer CY 

10,000 Load Tickets To be provided by Bamaco 

Generators 

Each Disposal Site - provided by 

Bamaco 

I

Port-a-johns 

Each Disposal Site - provided by 

Bamaco 

50 Spray paint To identity street names after the 

Push

ENCLOSURE 15 

RIGHT OF ENTRY/HOLD HARMLESS AGREEMENT 

RIGHT OF ENTRY PERMIT NO. 

DATE 

PROPERTY ADDRESs/DESCRIPTION ~ _ 

NAME (OWNERS OR OWNERS' AUTHORIZED AGENT) 

_____________ TELEPHONE NO: 

_ 

RIGHT OF ENTRY: I certify that I am the owner or the owner's authorized agent of the above 

described property. I grant freely and without coercion the right of access and entry to said 

property to representatives of the Federal Emergency Management Agency (FEMA), the U.S. 

Army Corps of Engineers (USACE) and the USDA Forest Service to inspect the property for 

purposes of detenTlining whether disaster-generated debris is eligible for removal under 

FEMA'S programs and to monitor that removal, and to (eligible applicant) HARRISON COUNTY 

BOARD OF SUPERVISORS, its agents, contractors and subcontractors for the purpose of 

removing and/or clearing that disaster-generated debris from that property 

HOLD HARMLESS: I understand that this pennit is not an obligation upon the government to 

perform debris removal. I agree to hold harmless the United States Govemment, FEMA, 

USACE, the USDA Forest Service, (eligible applicant) HARRISON COUNTY BOARD OF 

SUPERVISORS and any of their agencies, agents, contractors, and subcontractors, for 

damages of any type whatsoever, either to the above-described property, or to persons situated 

thereon. I release, discharge, and waive any action, either legal or equitable, that might arise by 

reason of any action of the above entities while removing disaster-generated debris from the 

property. I will mark sewer lines, septic tanks, water lines and utilities located on the property. 

DUPLICATION OF BENEFITS: Most homeowner's insurance policies have coverage to pay for 

removal of storm-generated debris. I understand that federal law (42 U.S. C. 5155 et seq.) 

requires me to reimburse (eligible applicant) HARRISON COUNTY BOARD OF SUPERVISORS 

the cost of removing the storm-generated debris to the extent covered in my insurance policy. I 

also understand that I must prOVide a copy of the proof/statement of loss from my insurance 

company to (eligible applicant) HARRRISON COUNTY BOARD OF SUPERVISORS. If I have 

received payment, or when I receive payment, for debris removal from my insurance company or 

any other source, I agree to notify and send payment and proOf/statement of foss to (eligible 

applicant) HARRISON COUNTY BOARD OF SUPERVISORS. I understand that all disasterrelated 

funding, including that for debris removal from private property, is subject to audit. 

SIGNED: 

All owners/agents must sign below. 

Printed Name: __________ Printed Name: 

Signature: 

___________ Signature: 

_

Name of Insurance Co. 

_ 

Insurance Policy No. 

_

DEBRIS MANAGEMENT SrrE SETUP 

The Harrison County Debris Manager or his designee will be responsible for identifying 

OMS and/or TDSR sites and potential landfills for final disposal. He will also be 

responsible for the operation and site management procedures and staffing. 

The Harrison County Debris Manager or his designee will be responsible for the 

establishment and operations planning, permitting and associated requirements such as 

site layouts and site preparation to include volume reduction methods for the various 

debris storage and reduction sites. Sites will be identified and evaluated by Harrison 

County's Debris Management Team comprised of staff who are familiar with the area. A 

listing of appropriate local, State, and Federal contacts will be developed by the staff. 

The Harrison County Debris Manager will be responsible for ensuring that appropriate 

Environmental Monitoring Program / Site Closure procedures are established and 

implemented to include necessary planning, permitting and associated requirements in 

coordination with appropriate local, State, and Federal agencies. 

During the debris removal and clean-up process, environmental monitoring will be 

needed to close each of the sites. This is to ensure that no long-term environmental 

contamination is left on the site. The monitoring will be done on three different media: 

ash, soil, and groundwater. Harrison County will adhere to strict compliance to all 

environmental concerns such as the Clean Air Act and Clean Water Act, etc. 

The topography and soil/substrate conditions should be evaluated to determine best site 

layout. 

The following site baseline data checklist should be used to evaluate a site before a 

contractor begins operations and used during and after to ensure that site conditions 

are properly documented. 

Debris Management Site Baseline Data Checklist 

Before Activities Begin 

o 

o 

o 

o 

o 

o 

Take ground or aerial photographs and/ or video. 

Note important features, such as structures, fences, culverts, and landscaping. 

Take random soil samples. 

Take random groundwater samples. 

Take water samples from existing wells. 

Check the site for volatile organic compounds. 

After Activities Begin 

o 

o 

o 

Establish groundwater-monitoring wells. 

Take groundwater samples. 

Take spot soil samples at household hazardous waste, ash, and fuel storage

areas. 

Progressive Updates 

o 

o 

o 

Update videos/photographs 

Update maps/sketches of site layout. 

Update quality assurance reports, fuel spill reports, etc.

Debris Management Site Operations 

Temporary storage areas should be established for ash, household hazardous waste, 

fuels, and other materials that may contaminate soils and groundwater. Plastic liners 

should be placed under stationary equipment such as generators and mobile lighting 

plants. These actions should be included as a requirement in the contract scope of 

work. If the site is also an equipment storage area, fueling and equipment repair should 

be monitored to prevent and mitigate spills of petroleum products and hydraulic fluids. 

Be aware of and lessen the effects of operations that might irritate occupants of 

neighboring areas. Establishment of a buffer zone can abate concerns over smoke, 

dust, noise, and traffic. 

Consider on-site traffic patterns and segregate materials based on planned volume 

reduction methods. 

Operations that modify the landscape, such as substrate compaction and over 

excavation of soils when loading debris for final disposal, will adversely affect landscape 

restoration. 

Debris removal/disposal should be viewed as a mUlti-staged operation with continuous 

volume reduction. There should be no significant accumulation of debris at temporary· 

storage sites. Instead, debris should be constantly flowing to burners and grinders, or 

recycled with the residue and mixed construction and demolition materials going to a 

landfill. 

Debris Management Site Closeout Inspection 

Debris Management sites will eventually be cleared of all material and restored to their 

previous condition and use. The Contractor is required to remove and dispose of all 

mixed debris, construction and demolition debris, and debris residue to approved 

landfills. Appropriate inspectors will monitor all closeout activities to ensure that the 

Contractor complies with the Debris Removal and Disposal Contract. Additional 

measures may be necessary to meet local, State, and Federal environmental 

requirements because of the nature of the Debris Management sites' operation. 

Debris Management Site Closeout Planning 

The Contractor must assure the County that all Debris Management sites are properly 

remediated. There will be significant costs associated with this operation as well as 

close scrutiny by the local media and environmental groups. Site remediation will go 

smoothly if baseline data collection and site operation procedures are followed. 

Debris Management Site Closeout Steps 

1. Contractor responsible for removing all debris from the site. 

2. Contractor conducts an environmental assessment with County and landowner. 

3. Contractor develops a remediation plan

4. Remediation plan reviewed by County, landowner, and appropriate environmental 

agency. 

5. Remediation plan approved by the appropriate environmental agency. 

6. Contractor executed the plan. 

7. Contractor obtains acceptance from County, appropriate environmental agency, and 

the landowner. 

Debris Management Site Remediation 

During the debris removal process and after the material has been removed from each 

of the Debris Management sites, environmental monitoring will be needed to close each 

of the sites. This is to ensure that no long-term environmental contamination is left on 

the site. The monitoring should be done on three different media: ash, soil, and 

groundwater. 

• Ash. The monitoring of the ash should consist of chemical testing to determine 

the suitability of the material for either agricultural use or as a landfill cover 

material. 

• Soil. Monitoring of the soils should be by portable inspection methods to 

determine if any of the soils are contaminated by volatile hydrocarbons. The 

Contractors may do this if it is determined that hazardous material, such as oil or 

diesel fuel was spilled on the site. This phase of the monitoring should be done 

after the stockpiles are removed from the site. 

• Ground Water. The monitoring of the groundwater should be done to determine 

the probable effects of rainfall leaching through either the ash areas or the 

stockpile areas. 

Debris Management Site Closeout Coordination 

The Contractor will coordinate the following closeout requirements: 

• Coordinate with local and State officials responsible for construction, real estate, 

contracting, project management, and legal counsel regarding requirements and 

support for implementation of a site remediation plan. 

• Establish an independent testing and monitoring program. The Contractor is 

responsible for environmental restoration of both public and leased sites. The 

Contractor will also remove all debris from sites for final disposal at landfills prior 

to closure. 

• Reference appropriate and applicable environmental regulations. 

• Prioritize site closures. 

• Schedule closeout activities. 

• Determine separate protocols for ash, soil and water testing. 

• Develop decision criteria for certifying satisfactory closure based on limited 

baseline information. 

• Develop administrative procedures and contractual arrangements for closure 

phase.

J 

• Infonn local and State environmental agencies regarding acceptability of program 

and established requirements. 

• Designate approving authority to review and evaluate contractor closure activities 

and progress. 

• Retain staff during closure phase to develop site-specific remediation for sites, as 

needed, based on information obtained from the closure checklist shown below. 

Debris Management Site Closure Checklist 

o 

o 

D 

o 

o 

o 

o 

o 

Site number and location. 

Date closure complete. 

Household hazardous waste removed. 

Contractor equipment and temporary structures removed 

Contractor petroleum spills remediated 

Ash piles removed. 

Comparison of baseline information to conditions after the contract has vacated 

the temporary site. 

Appendices. 

• Closure documents. 

• Contracting status reports. 

• Contract. 

• Testing results. 

• Correspondence. 

• Narrative responses. 

Site Closeout 

Once a site is no longer needed, it should be closed in accordance with the following 

guidelines. Closeout or re-approval of a temporary debris management site should be 

accomplished within 30 days of receiving the last load of debris 

Closeout is not considered complete until the following occurs: 

Material Removal 

1. All processed and unprocessed vegetative material and inert debris shall be 

removed to a properly approved solid waste management site. 

2. Tires must be disposed of at a scrap tire collection/processing facility; white goods 

and other metal scrap should be separated for recycling. 

3. Burn residues shall be removed to a properly approved solid waste management 

site or land applied in accordance with these guidelines. 

4. All other materials, unrecoverable metals, insulation, wall board, plastics, roofing 

material, painted wood, and other material from demolished bUildings that is not inert 

debris (see #1 above) as well as inert debris that is mixed with such materials sllall 

be removed to a properly permitted sand waste landfill.

Site Re-approval 

Sites that were approved as temporary debris management sites will require re-approval 

for long-term storage, continuing reduction processing, or permanent disposal if site is 

not closed out in accordance with guidelines stated here. Sites shall be managed and 

monitored in accordance with the appropriate state agencies and to prevent threats to 

the environment or public health.

TEMPORARY CONSTRUCTION AND DEMOLITION STAGING I TRANSFER SITE 

GUIDELINES 

General 

The- following guidelines should be considered when establishing staging/transfer sites 

for Construction & Demolition (C&D) and C&D recycling treatment and processing 

facilities. 

These guidelines apply only to sites for staging/transferring C&D storm debris (roof 

shingleslroofing materials, carpet, insulation, wallboard, treated and painted lumber, 

etc.). Arrangements should be made to screen out unsuitable materials, such as 

household garbage, white goods, asbestos containing materials (ACM's), and 

household hazardous waste. 

Selecting Temporary Staging I Transferring Sites 

Locating sites for staging/transferring C&D waste can be accomplished by evaluating 

potential sites and by revisiting sites used in the past to see if site conditions have 

changed or if the surrounding areas have changed significantly to alter the use of the 

site. The following guidelines are presented in locating a site for "staging/transferring" 

and are considered "minimum standards" for selecting a site for use: 

1. Sites should be located outside of identifiable or known floodplain and flood prone 

areas; consult the Flood Insurance Rate Map to verify these areas. Due to heavy 

rains associated with hurricanes and saturated conditions that result, flooding may 

occur more frequently than normally expected. 

2. Unloading areas for incoming C&D debris material should be at a minimum 100 feet 

from all surface waters of the state. "Waters of the state" includes but is not limited 

to small creeks, streams, watercourses, ditches that maintain seasonal groundwater 

levels, ponds, wetlands, etc. 

3. Storage areas for incoming C&D debris should be at least 100 feet from the site 

property boundaries, on-site buildings, structures, and septic tanks with leach fields 

or at least 250 feet from off-site residential dwellings, commercial or public 

structures, and potable water supply wells, whichever is greater. 

4. Materials separated from incoming C&D debris (white goods, scrap metal, etc.) 

should be at least 50 feet from site property lines. Other non-transferable C&D 

wastes (household garbage, larger containers of liquid, household hazardous waste 

should be placed in containers and transported to the appropriate facilities as soon 

as possible" 

5. Sites that have identified wetlands should be avoided, if possible. If wetlands exist or 

wetland features appear at a potential site, verification by the local Corps of 

Engineers office may be necessary to delineate areas of concern. Once areas are 

delineated, the areas should be flagged and a 1DO-foot buffer maintained for all 

activities on-going at the site.

6. Sites bisected by overhead power transmission lines need careful consideration due 

to large dump body truck/trailers used to haul debris, and underground utilities need 

to be identified due to the potential for site disturbance by truck/equipment traffic and 

possible site grading. 

7. Sites will have an attendant(s) during operating hours to minimize the acceptance of 

unapproved materials and to provide directions to haulers and private citizens 

bringing in debris. 

8. Sites should be secure after operating hours to prevent unauthorized access to the 

site. Temporary measures to limit access to the site could be the use of trucks or 

equipment to block entry. Gates, cables, or swing pipes should be installed as soon 

as possible for permanent access control, if a site is to be used longer than two 

weeks. 

9. When possible, signs should be installed to inform haulers and the general public on 

types of waste accepted, hours of operation, and who to contact in case of after 

hours emergency. 

10. Final written approval is required to consider any debris management site to be 

closed. Closeout of processing/recycling sites should be within one (1) year of 

receiving waste. If site operations are necessary beyond this time frame, permitting 

of the site by the State may be required. If conditions at the site become injurious to 

public health and the environment, then the site may be closed until conditions are 

corrected or permanently closed. Closeout of sites will be in accordance with the 

closeout and restoration of temporary debris management sites guidelines. 

C&D Treatment & Processing/Recycling Sites . 

Management of C&D debris and source separated materials to be recycled shall be in 

accordance with the following additional conditions: 

1. Contact the Environmental Protection Division (EPD) for information on managing 

asbestos containing materials (ACM's) or materials that are considered regulated 

asbestos containing materials. 





3. Storage areas for incoming debris should be at a minimum 100 feet from all surface 

waters of the state. "Waters of the state" includes but is not limited to small creeks, 

streams, watercourses, ditches that maintain seasonal groundwater levels, ponds, 

wetlands, etc.

4. Storage areas for incoming debris should be located at least 100 feet from property 

boundaries and on-site buildings/structures. 


wetland features appear at a potential site verification by the local Corps of 

Engineers office or may be necessary to delineate areas of concern. Once areas are 

delineated, the areas should be flagged and a 1DO-foot buffer maintained for all 

activities on-going at the site. 

6. Storage areas for incoming C&D debris should be at least 100 feet from the site 

property boundaries, on-site buildings, structures, and septic tanks with leach fields 

or at least 250 feet from off-site residential dwellings, commercial or public 

structures, and potable water supply wells, whichever is greater. 


to large dump body trucks / trailers used to haul debris and the intense heat 

generated by the air curtain burning (ACB) device. Underground utilities need to be 

identified prior to digging pits for using the ACB device. 

8. Provisions should be made to prevent unauthorized access to facilities when not 

open for use. As a temporary measure, access can be secured by blocking drives or 

entrances with trucks or other equipment when the facilities are closed. Gates, 

cables, or other more standard types of access control should be installed as soon 

as possible. 

9. When possible, post signs with operating hours and information about what types of 

clean up waste may be accepted. Also include information as to whether only 

commercial haulers or the general public may deposit waste. 


closed. Closeout of processing / recycling sites should be within six (6) months of 

receiving waste. If site operations are necessary beyond this time frame, permitting 

of the site by the State may be required. If conditions at the site become injurious to 


corrected or permanently closed. 

TEMPORARY VEGETATIVE DEBRIS MANAGEMENT SITE GUIDELINES 

General 

When preparing temporary facilities for handling debris resulting from the clean up 

efforts due to hurricane damage, the following guidelines should be considered when 

establishing Temporary Debris Management sites. 

These guidelines apply only to sites for staging or burning vegetative storm debris (yard 

waste, trees, limbs, stumps, branches, and untreated or unpainted wood). 

Arrangements should be made to screen out unsuitable materials.

The two methodes) of managing vegetative and land clearing storm debris is 

"chipping/grinding" for use in landscape mulch, compost preparation, and industrial 

boiler fuel or using an "air curtain burner (ACB)", with the resulting ash being land 

applied as a liming agent or incorporated into a finished compost product as needed. 

Chipping and Grinding Sites 

Locating sites for chipping/grinding of vegetative and land clearing debris will require a 

detailed evaluation of potential sites and possible revisits at future dates to see if site 

conditions have changed or if the surrounding areas have changed significantly to alter 

the use of the site. 

The following guidelines are presented in locating a site for "chipping/grinding" and are 

considered "minimum standards" for selecting a site for use: 





2. Storage areas for incoming debris and processed material should be at a minimum 

100 feet from all surface waters of the state. "Waters of the state" includes but is not 

limited to small creeks, streams, watercourses, ditches that maintain seasonal 

groundwater levels, ponds, wetlands, etc. 

3. Storage areas for incoming debris and processed material should be at least 100 

feet from the site property boundaries and on-site buildings/structures. Management 

of processed material should be in accordance with the guidelines for reducing the 

potential for spontaneous combustion in compost/mulch piles. 

4. Storage areas for incoming debris should be located at least 100 feet from 

residential dwellings, commercial or public structures, potable water supply wells, 

and septic tanks with leach fields. 




delineated, the areas should be flagged and a 1aD-foot buffer be maintained for all 

activities on-going at the site. 


to large dump body trucks/trailers used to haul debris, and underground utilities 

need to be identified due to the potential for site disturbance by truck/equipment 

traffic and possible site grading. 

7. Sites will have an attendant(s) during operating hours to minimize the acceptance of 

unapproved materials and to provide directions to haulers and private citizens

inging in debris. 

8. Sites should be secure after operating hours to prevent unauthorized access to the 

site. Temporary measures to limit access to the site could be the use of trucks or 

equipment to block entry. Gates, cables, or swing pipes should be installed as soon 

as possible for permanent access control, if a site is to be used longer than two 

weeks. Sites should have adequate access that prohibits traffic from backing onto 

public rights-of-way or blocking primary and/or secondary roads to the site. 

9. When possible, signs should be installed to inform haulers and the general public on 

types of waste accepted, hours of operation, and who to contact in case otan afterhours 

emergency. 

10. Grinding of clean wood waste such as pallets and segregated non-painted/nontreated 

dimensional lumber is allowed. 


closed. Closeout of staging and processing sites should be within six (6) months of 

receiving waste. If site operations will be necessary beyond this time frame, 

permitting of the site may be required. If conditions at the site become injurious to 


corrected or permanently closed. Closeout of sites shall be in accordance with the 

closeout and restoration guidelines for temporary debris management sites. 

Air Curtain Burner Site Location and Operations 

The following guidelines are presented for selecting an ACB site and operational 

requirements once a site is in use: 

1. Contact the fire department for input into site selection in order to minimize the 

potential for fire hazards, other potential problems related to fire fighting that could 

be presented by the location of the site, and to ensure that adequate fire protection 

resources are available in the event of an emergency. 

2. Disposal Site Monitors must be present during burn operations. 

3. Burn operations must be during daylight hours only; no additional debris should be 

added to burner if less than two (2) hours remain before sunset. 

4. The requirements for ACB device(s), in accordance with Air Quality rules require the 

following buffers: a minimum of 250 feet from the ACB device to homes, dwellings 

and other structures and roadways. 




occur more frequently than normally expected. If ACB pit devices are utilized, a 

minimum two-foot separation to the seasonal high water table is recommended. A

larger buffer to the seasonal high water table may be necessary due to on-site soil 

conditions and topography. 

6. Storage areas for incoming debris should be at a minimum 100 feet from all surface 

waters of the state. "Waters of the state" includes but is not limited to small creeks, 

streams, watercourses, ditches that maintain seasonal groundwater levels, ponds, 

wetlands, etc. 

7. Storage areas for incoming debris should be located at least 100 feet from property 

boundaries and on-site buildings/structures. 

8. Air Curtain Burners in use should be located at least 250 feet from on-site storage 

areas for incoming debris, on-site dwellings and other structures, potable water 

supply wells, and septic tanks and leaching fields. 

9. Wood ash stored on-site should be located at least 200 feet from storage areas for 

incoming debris, processed mulch or tub grinders (if a grinding site and ACB site are 

located on the same property). Wood ash should be wetted prior to removal from the 

ACB device or earth pit and placed in storage. If the wood ash is to be stored prior to 

removal from the site, then rewetting may be necessary to minimize airborne 

emissions. 

10. Wood ash to be land applied on site or off site should be managed in accordance 

with the guidelines for the land application of wood ash from storm debris burn sites. 

The ash should be incorporated into the soil by the end of the operational day or 

sooner if the wood ash becomes dry and airborne. 




delineated, the areas should be flagged, and a 100-foot buffer should be maintained 

for all activities on-going at the site. 


to large dump body trucks/trailers used to haul debris and the intense heat 

generated by the ACB device. Underground utilities need to be identified prior to 

digging pits for using the ACB device. 

13. Provisions should be made to prevent unauthorized access to facilities when not 

open for use. As a temporary measure, access can be secured by blocking drives or 

entrances with trucks or other equipment when the facilities are closed. Gates, 

cables, or other more standard types of access control should be installed as soon 

as possible. 

14. When possible, post signs with operating hours and information about what types of 

clean up waste may be accepted. Also include information as to whether only 

commercial haulers or the general public may deposit waste.

15. Closeout of air curtain burner sites should be within six (6) months of receiving 

waste. If site operations will be necessary beyond this time frame, permitting of the 

site may be required. If conditions at the site become injurious to public health and 

the environment, then the site may be closed until conditions are corrected or 

permanently closed. 

Air Curtain 

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Overview of an Air Curtain Operation 

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Environmental Checklist for Air Curtain Pit Burners 

Incineration site inspections will also include an assessment of the environmental controls 

being used by the Contractor. Environmental controls are essential for all incineration 

methods, and the following will be monitored. 

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A setback of at least 250 feet should be maintained between the debris piles and the 

incineration area. Keep at least 250 feet between the incineration area and the 

nearest building. Contractor should use fencing and warning signs to keep the 

public away from the incineration area. 

The fire should be extinguished approximately two hours before anticipated removal 

of the ash mound. The ash mound should be removed when it reaches 2 feet below 

the lip of the incineration pit. 

The incineration area should be placed in an aboveground or below ground pit that 

is no wider than 8 feet and between 9 and 14 feet deep. 

Above ground incineration pits should be constructed with limestone and reinforced 

with earth anchors or wire mesh to support the weight of the loaders. There should 

be a 1-foot impervious layer of clay or limestone on the bottom of the pit to seal the 

ash from the aquifer. 

The ends of the pits should be sealed with dirt or ash to a height of 4 feet. 

A 12-inch dirt seal should be placed on the lip of the incineration pit area to seal the 

blower nozzle. The nozzle should be 3 to 6 inches from the end of the pit. 

There should be 1-foot high, unbumable warning stops along the edge of the pit's 

length to prevent the loader from damaging the lip of the incineration pit. 

Hazardous or contaminated ignitable material should not be placed in the pit. This is 

to prevent contained explosions. 

The airflow should hit the wall of the pit about 2 feet below the top edge of the pit, 

and the debris should not break the path of the airflow except during dumping. 

The pit should be no longer than the length of the blower system and the pit should 

be loaded uniformly along its length 

Land Application of Wood Ash from Storm Debris Bum Sites 

Guidelines 

1. Whenever possible, soil test data and waste analysis of the ash should be 

available to determine appropriate application rate. 

2. In the absence of test data to indicate agronomic rates, application should be 

limited to 2 to 4 tons per acre/onetime event. If additional applications are 

necessary, due to the volume of ash generated and time frame in which the ash 

is generated, then an ash management plan will be needed. 

3. Ash should be land applied in a similar manner as agricultural limestone. 

4. Ash should not be land applied during periods of high wind to avoid the ash 

blowing off the application sites.

5. Ash should not be land applied within 25 feet of surface waters or within 5 feet of 

drainage ways or ditches on sites that are stabilized with vegetation. These 

distances should be doubled on sites that are not vegetated and the ash should be 

promptly incorporated into the soil. 

6. Records should be maintained to indicate where ash is applied and the 

approximate quantities of ash applied. 

7. As an option to land application, ash may be managed at a permitted solid waste 

landfill after cooled to prevent possible fire. 

8. Assistance in obtaining soil test data and waste analysis of ash should be 

available through county offices of the Extension Service 

Reducing the Potential for Spontaneous Combustion in Compost or Mulch Piles 

Guidelines 

1. When ground organic debris is put into piles, microorganisms can very quickly begin to 

decompose the organic materials. The microorganisms generate heat and volatile 

gases as a result of the decomposition process. Temperatures in these piles can easily 

rise to more than 160 degrees Fahrenheit. Spontaneous combustion can occur in these 

situations. 

2. Spontaneous combustion is more likely to occur in larger piles of debris because of a 

greater possibility of volatile gases building up in the piles and being ignited by the high 

temperatures. If wind rows can be maintained 5 feet to 6 feet high and 8 feet to 10 feet 

wide, volatile gases have a better chance of escaping the piles; and the possibility of 

spontaneous combustion will be reduced. 

3. Turning piles when temperatures reach 160 degrees can also reduce the potential for 

spontaneous combustion. Pile turning provides an opportunity for gases to escape and 

for the contents of the pile to cool. Adding moisture during turning will increase cooling. 

Controlling the amount of nitrogen-bearing (green) wastes in piles will also help to 

reduce the risk of fire. The less nitrogen in the piles the slower the decomposition 

process and consequently the less heat generated and gases released. 

4. Large piles should be kept away from wooded areas and structures and should be 

accessible to firefighting equipment, if a fire were to occur. Efforts should be made 

to avoid driving or operating heavy equipment on large piles because the compaction 

will increase the amount of heat build-up, which could increase the possibility of 

spontaneous combustion.

ENCLOSURE 16 

LIST OF PRE-QUALIFIED DEBRIS REMOVAL CONTRACTORS 

Bamaco Inc. 

Phillips & Jordan Inc. 

Necaise Brothers Canst. Inc.

Enclosure 17 

Harrison County Debris Management Plan 

Safety Policy 

I. Introduction 

1.1 Harrison County Debris Management Statement of Safety Policy 

1.2 Debris Management Safety Philosophy 

1.3 Purpose and Scope 

II. 

Key Personnel and Responsibilities 

2.1 Structure of Safety Personnel 

2.2 Responsibilities of Safety Personnel 

2.2.1 Debris Disposal Coordinator 

2.2.2 Debris Collection Coordinator 

2.2.3 Debris Monitoring Coordinator 

2.2.4 Debris Safety Officer 

2.2.5 Roving Inspection Monitors 

2.2.6 Load Site Monitors 

2.2.7 Disposal Site Monitors 

III. Personal Protective Equipment 

3.1 Head Protection 

3.2 Eye Protection 

3.3 Hand Protection 

3.4 Foot Protection 

3.5 Protective Clothing 

3.6 Hearing Protection 

3.7 Respiratory Protection 

IV. General Safety Practices 

4.1 Heat Stress 

4.1.1 Types of Heat Stress and Treatment 

4.1.2 Managing Sunburn and Skin Care 

4.2 Fatigue and Stress 

4.2.1 Mitigating Fatigue at the Worksite 

4.2.2 Dealing with Disaster Related Stress 

4.3 Insects, Animals, Reptiles, and Plants 

4.3.1 Spiders: Black Widows and Brown Recluse 

4.3.2 Mosquitoes & West Nile Disease 

4.3.3 Animal Hazards 

4.3.4 Reptile Hazards 

4.3.5 Hazardous Plants 

4.4 Hazardous Materials 

4.4.1 Asbestos Hazards 

4.4.2 Lead Hazards

4.4.3 Chemical Hazards 

4.5 Work Zone Traffic 

4.5.1 Establishing Safe Zones and Buffers 

4.5.2 Managing Traffic Flow Through/Near Work Area 

V. Debris Collection Safety Practices 

5.1 Structural and Natural Debris 

5.1.1 Hazard Recognition 

5.1.2 Effective Safety measures 

5.2 Standing Water 

5.3 Electrical Hazards 

5.4 Mold and Fungi 

5.5 Animal and Human Remains 

5.5.1 Proper Procedures for Found Animal Remains 

5.5.2 Proper Procedures for Found Human Remains 

VI. Debris Disposal Site Safety Practices 

6.1 Heavy Equipment Operation 

6.1.1 General Heavy Equipment 

6.1.2 Air Curtain Burners 

6.1.3 Wood Chippers and Tub Grinders 

6.2 Trenches and Excavations 

6.3 Segregation of Wastes 

6.4 Generator Use 

6.5 Ash Removal 

Appendix A: Hand Hygiene and Gloves 

Appendix B: Black Widows and Brown Recluses 

Appendix C: West Nile Virus 

Appendix D: Protecting Workers from Asbestos 

Appendix E: Protecting Workers from Lead Hazards 

Appendix F: Flood cleanup 

AppendiX G: Fungi Hazards and flood Cleanup· 

Appendix H: Cottonmouth Snakes

1.0 Purpose and Scope 

This Debris Management Safety Police is designed to be a comprehensive resource 

for oversight and adherence to safety guidelines at each stage of debris collection, 

storage, and reduction. Features of this guide were developed from OSHA 

recommendations and standards for post disaster responses as well as safety 

philosophies of public entities that have a history of dealing with similar 

circumstances. 

All employees, volunteers and contractors are expected to be familiar with and 

adhere to the guidelines set forth in this policy. Coordinators and Monitors are 

required to be aware of the standards in this policy and enforce or report situations 

where the standards are not being followed. This policy may be modified as 

needed to suit the particular circumstances of a situation. Official changes may only 

be made by the Debris Manager Based on the recommendations of the Debris 

Safety Officer. 

2.0 Key Personnel and Responsibilities 

2.1 Structure of Safety Personnel 

The hierarchy for safety personnel and reporting is the same as the one set in 

place in the Harrison County Debris Management Plan(HCDMP). In any cases 

where the structure of personnel is 110t make clear in the safety policy or there 

is a conflict, the HCDMP will take precedence. It is important that lines of 

communication and proper reporting be consistent and reliable ina post disaster 

environment. 

2.2 Responsibilities of Safety Personnel 

The responsibilities of personnel in this safety policy are in addition to and 

exclusive of the responsibilities detailed for the position in the HCDMP. 

2.2.1 The Debris Disposal Coordinator is to coordinate and direct the use of 

debris storage and disposal sites according to existing guidelines. 

His/Her safety responsibilities include the follOWing: 

a.) Receive all reports of safety violations at disposal sites. 

b.) Work with the Debris Safety Officer to correct safety issues at 

disposal sites on a daily basis. . 

c.) Insure that proper reports for all incidents/accidents at debris disposal 

sites are prepared by Disposal Site Monitors and Roving Inspection 

Monitors within 24 hours them occurring. 

d.) Take park in daily safety meetings with the Deputy Debris Manager, 

the Debris Safety Officer, the Debris Monitoring Coordinator, and the 

Debris Collection Coordinator to report ongoing safety policies and 

issues until such time that debris collection efforts have come to an 

end. 

e.) Insure that appropriate Personal Protective Equipment (PPE) is 

available to and in use by workers at disposal sites. Requests for 

additional PPE should be made to the Debris Safety office as needed.

2.2.2 The Debris Collection Coordinator is to coordinate and direct the debris 

collection resources according to existing guidelines. His/Her safety 

responsibilities include the following: 

a.) Receive all reports of safety violations at collection sites. 

b.) Work with the Debris Safety Officer to correct safety issues at load 

sites on a daily basis. 

c.) Insure that proper reports for all incidents/accidents at debris collection 

sites are prepared by Load Site Monitors and Roving Inspection 

Monitors within 24 hours of them occurring. 

d.) Take part in daily safety meetings with the Deputy Debris Manager, 

the Debris Safety Officer, the Debris Monitoring Coordinator, and the 

Debris Disposal Coordinator to report ongoing safety policies and 


end. 

e.) Insure that appropriate Personal Protective Equipment (PPE) is 

available to and in use by workers at collection site. Requests for 

additional PPE should be made to the Debris Safety Officer as 

needed. 

2.2.3 The Debris Monitoring Coordinator ensures that all Contractor and County 

debris removal and disposal operations are properly monitored using 

county staff. His/Her safety responsibilities include the following: 

a.) Observe and report to the Debris Safety Officer, any violations of the 

safety policy or potential safety hazards. 

b.) Take part in daily safety meetings with the Deputy Debris Manager, 

the Debris Disposal Coordinator, the Debris Safety Officer, and the 

Debris Coflection Coordinator to report ongoing safety policy and 


end. 

2.2.4 The Debris Safety officer is responsible for the overall d~bris collection 

and disposal safety program. His/Her specific responsibilities include the 

following: 

a.) Develop and maintain the Harrison County Debris Management Safety 

Policy. 

b.) Work with the Debris Disposal Coordinator and the Debris Collection 

Coordinator to correct safety issues as they arise. 

c.) Compile a log of any safety violations that are reported for record 

keeping purposes. 

d.) Have knOWledge of all safety standards and guidelines contained in t 

his Safety Policy as well as industry standards for situations not 

addressed in this policy. 

e.) Visit disposal and collection sites on a continuing basis to ensure that 

proper safety guidelines are being adhered to. 

f.) Collect and maintain files for all incident/accident reports turned in 

from all disposal and collection sites. 

g.) Complete Workers' Compensation reports for any county employees 

that are injured in the course of debris collection or disposal.

h.) Take part in daily safety meetings with the Deputy Debris Manager, 

the Debris Disposal Coordinator, the Debris Monitoring Coordinator, 

and the Debris Collection Coordinator to report ongoing safety policy 

and issues until such time that debris collection efforts have come to 

an end. 

L) Insure that appropriate PPE is available to all debris workers and is 

properly used. 

j.) Meet regularly with Roving Inspection Monitors to receive safety 

reports and to give instruction for safety concerns that have emerged. 

k.) Meet regularly with all monitors to receive safety reports and to give 

instruction to safety concerns that have emerged. 

2.2.5 The Roving Inspection Monitors will act as the "eyes and ears" to insure 

that safety guidelines are closely monitored. Their safety responsibilities 

include: 

a.) Make assigned, periodic visits to all debris removal and disposal 

operations. 

b.) Report on the safety adherence of contracted companies. 

c.) Meet regularly with the Debris Safety Officer to review safety 

guidelines and issues at debris work sites. 

2.2.6 The Load Site Monitors will be assigned to each loading crew within 

designated Debris Zones. Their safety responsibilities include the 

following: 

a.) Note and report safety violations at collection sites to the Debris 

Collection Coordinator. 

b.) Complete reports for all incidents/accidents that occur at load sites 

and submit them to the Debris Collection Coordinator. 

c.) Insure that appropriate PPE is used by all workers at load sites. 

2.2.7 The Disposal Site Monitors will be assigned to each inspection tower at 

each Debris Management site. Their safety responsibilities include the 

following: 

a.) Note and report safety violations at Debris Management sites to the 

Debris Disposal coordinator. 

b.) Complete reports for all incidents/accidents that occur at Debris 

Management Sites and submit them to the Debris Disposal 

Coordinator. 

c.) Insure that appropriate PPE is used by all works at Debris 

Management Sites. 

3.0 Personal Protective Equipment 

3.1 Head Protection 

In any environment where there is a possibility of falling debris, a hardhat that 

meets OSHA standards (Rule 19.10.135b) must be worn. This includes but is 

not limited to dangers from falling construction or natural debris, debris falling

off of or expelled by heavy equipment, electrical hazards, and debris propelled 

by high winds. 

When heat and sun exposure is a concern, a head covering that covers the 

scalp, shades the eyes/face and shades the neck and upper shoulders is 

preferable. This will help reduce the risk of heat stress related incidents and 

sunburn. 

3.2 Eye Protection 

Hazards to eyes can come in many different forms in a post disaster situation. 

They include, but are not limited to, debris and particles propelled by high 

winds, debris and particles expelled from heavy equipment by hand held power 

tools, and splashes from liquids. Safety glasses wil be provided to employees. 

3.3 Hand Protection 

When collecting and disposing of debris, the individual's hands are the most 

used "tool" on the job. Employees must wear gloves that are appropriate for 

the job and the environmental circumstances. Hand hygiene after coming in 

contact with debris is also vitally important. Refer to Appendix A of this 

document for more details. 

3.4 Foot Protection 

Foot protection is very important for workers doing post disaster clean up. 

Proper protective footwear will vary depending on the environment that exists in 

the areas where debris will need to be collected. 

Standard footwear for anyone involved in debris collection or debris reduction 

will be boots with steel toes, shanks and insoles. There may be 1~ooded areas 

that must be traversed in some cases during debris collection. Under no 

circumstances are regular sneakers or leather soled shoes appropriate for 

workers. 

3.5 Protective Clothing 

As important as hand and foot protection, the clothing that is worn during 

cleanup is no less crucial to preventing injury and disease. Workers must wear 

clothing that is appropriate to the job and the environmental circumstances. 

Safety vests must also be worn to increase visibility to traffic and equipment 

operators. 

3.6 Hearing Protection 

Hearing protection is an often overlooked but necessary element of safety 

equipment. If hearing is not adequately protected, the consequences can be 

long lasting in irreversible. 

The first step involves placement of loud equipment within work areas. Place 

generators, compressors, shaker-separators, and other noisy equipment at a 

distance or behind a barrier when possible. Secondly, use hearing protection 

when working around potential noise sources and when noise levels exceed 

990 dBA. A useful "rule of thumb" is if you cannot hold a conversation in a 

normal speaking voice with a person that is at arms length (approximately 3 

feet), the noise level may exceed 90 dBA.

3.7 Respiratory Protection 

There are many hazards that can affect the respiratory system of workers in the 

post disaster environment. There are differing levels of protection and most of 

the time the simplest form of protection will be adequate. 

Standard disposable air purifying respirators may be used in most 

circumstances. These are simply filtered cups with an adjustable nose bridge 

that covers the nose and mouth. This type of respirators will suffice to prevent 

particulates such as dust or ash from interfering with breathing. 

4.0 General Safety Practices 

4.1 Heat Stress 

Outdoor operations conducted in hot weather like debris collection and 

reduction, especially those that require workers to wear semi-permeable or 

impermeable protective clothing, are likely to cause heat stress among exposed 

workers. The American Conference of Governmental Industrial Hygienist (1992) 

stated that workers should not be permitted to work when their deep body 

temperature exceeds 100.4 degree F. 

Age, weight, degree of physical fitness, degree of acclimatization, metabolism, 

use of alcohol or drugs, and a variety of medical conditions such as 

hypertension all affect a person's sensitivity to heat. Prior heat injury also 

predisposes an individual to additional injury. It is difficult to predict just who 

will be affected and when, because individual susceptibility varies. In addition, 

environmental factors include more than the ambient air temperature. Radiant 

heat, air movement, conduction, and relative humidity all affect an individual's 

response to heat. 

4.1.1 Heat stress falls into several sub-categories, each with their own severity, 

warning signs, effects, and various treatments. 

a.) Heat Stroke occurs when the body's system of temperature regulation 

fails and body temperature rises to critical levels. This condition is 

caused by a combination of highly variable factors, and its 

occurrence is difficult to predict. Heat stroke is a medical emergency. 

The primary signs and symptoms of heat stroke are confusion; 

irrational behavior; loss of consciousness; convulsions; a lack of 

sweating (usually); hot, dry skin; and an abnormally high body 

temperature, e.g., a rectal temperature of elevated metabolic 

temperatures caused by a combination of work load and environmental 

heat load, both of which contribute to heat stroke, are also highly variable 

and difficult to predict. If a worker shows signs of possible heat 

stroke, professional medical treatment should be obtained immediately. 

The worker should be placed in a shady area and the outer clothing 

should be removed. The worker's skin should be wetted and air 

movement around the worker should be increased to improve 

evaporative cooling until professional methods of cooling are initiated and 

the seriousness of the condition can be assessed. Fluids should be 

replaced as soon as possible. The medical outcome ofan episode of

heat stroke depends on the victim's physical fitness and the timing and 

effectiveness of first aid treatment. 

Regardless of the worker's protests, no employee suspected of being 

ill from heat stroke should be sent home or left unattended unless a 

physician has specifically approved such and order. 

b.) Heat Exhaustion. The signs and symptoms of heat exhaustion are 

headache, nausea, vertigo, weakness, thirst, and giddiness. 

Fortunately, this condition responds readily to prompt treatment. Heat 

exhaustion should not be dismissed lightly, however, for several 

reasons. One is that the fainting associated with heat exhaustion can 

be dangerous because the victim may be operating machinery or 

controlling an operation that should not be left unattended; moreover, 

the victim may be injured when he or she faints. Also, the signs and 

symptoms seen in heat exhaustion are similar to those of heat stroke, 

a medical emergency. 

c.) Heat Cramps are usually caused by performing hard physical labor in 

a hot environment. These cramps have been attributed to an 

electrolyte imbalance caused by sweating. It is important to 

understand that cramps can be caused by both too much and too little 

salt. Cramps appear to be caused by the lack ofwater replenishment. 

Because sweat is a hypotonic solution, excess salt can build up in the 

body if the water lost through sweating is not replaced. Thirst cannot 

be relied on as a guide to the need for water; instead, water must be 

taken every 15 to 20 minutes in hot environments. Under extreme 

conditions, such as working for 6 to 8 hours in heavy protective gear, a 

loss of sodium may occur. Recent studies have shown that drinking 

commercially available carbohydrate-electrolyte replacement liquids is 

effective in minimizing physiological disturbances during recovery. 

d.) Heat Collapse ("Fainting"). In heat collapse, the brain does not 

receive enough oxygen because blood pools in the extremities. As a 

result, the exposed individual may lose consciousness. This reaction 

is similar to that of heat exhaustion and does not affect the body's heat 

balance. However, the onset of heat collapse is rapid and 

unpredictable. To prevent heat collapse, the worker should gradually 

become acclimatized to the hot environment. 

e.) Heat Rashes are the most common problem in hot work 

environments. Prickly heat is manifested as red papules and usually 

appears where the clothing is restrictive. As sweating increases, 

these papules give rise to a prickling sensation. Prickly heat occurs in 

skin that is persistently wetted by un-evaporated sweat, and heat 

rash papules may become infected if they are not treated. In most 

cases, heat rashes will disappear when the affected individual returns 

to a cool environment. 

f.) Heat Fatigue. A factor that predisposes an individual to heat fatigue is 

lack of acclimatization. The use of a program of acclimatization and 

training for work in hot environments is advisable. The signs and 

symptoms of heat fatigue include impaired performance of skilled 

sensory motor, mental or vigilance jobs. There is no treatment for

heat fatigue except to remove the heat stress before a more serious 

heat-related condition develops. 

4.1.2 Sunburn is another danger of working in the outdoor heat. Skin damaged 

this way can be just as severe as bums from hot surfaces or fire. The 

long term effects can be deadly as well as overexposure to the sun is 

linked directly to skin cancer. The following guidelines should be 

followed: 

a.) Wear sun screen with a sun protection factor (SPF) of 15 or greater. 

Reapply as necessary to ensure protection throughout the work shift. 

b.) When Possible, wear a wide brim hat to protect exposed skin on face, 

head, and neck. 

c.) When possible, set up work area in a shaded location. 

d.) When Possible, schedule tasks when individuals will not be exposed 

to direct sunlight such as during the early morning or late afternoon. 

4.2 Fatigue and Stress 

Fatigue and Stress are dangers that may not be readily apparent to workers as 

they are occurring. It is important that workers approach these hazards from a 

prevention mindset, rather than dealing with them after they have set in. 

4.2.1 High levels of Fatigue among workers will inevitably lead to a higher 

frequency of accidents. Workers become careless and are less likely to 

follow safety guidelines when they are severely fatigued. Fatigue can 

be prevented with planning and setting a regular routine on worksites. 

Workers must take regular breaks throughout the day. Meals should be 

eaten on a regular basis and be as healthful and satisfying as possible. 

Workers need to get a restful 8 hours of sleep daily to function at proper 

levels. Higher-hazard or new activities should take place during daylight 

hours using well-rested employees. Tasks that are repetitious or tedious 

should be mixed with those tasks that offer greater variety and interest. 

4.2.2 Post disaster work can cause stress, especially for workers who are 

exposed to life-threatening danger, gruesome death, extreme violence or 

destruction, loss of possessions, and separation from friends and family. 

As many as one out of three post disaster workers will experience severe 

stress symptoms that may lead to post traumatic stress disorder, anxiety 

disorders, or depression. The symptoms can include dissociation, 

nightmares or flashbacks, substance abuse, emotional numbing, and 

panic attacks. After disaster cleanup, workers should attend a debriefing 

and talk about their experiences, give others recognition for a job well 

done, eat and drink properly, and get plenty of rest. Workers should 

expect to feel frustrated and moody at times. If an individual feels they 

need help coping, professional counseling is available through the 

Employee Assistance Program (EAP). 

4.3 Insects, Animals, Reptiles, and Plants

Natural Hazards in the post disaster environment are magnified because such 

disasters upset the natural order of the area and wildlife will be displaced and 

more aggressive as a result. Standing water leads to insect breeding on a 

greater scale and workers will interact with insects and plants normally only 

found in deep woods environments. 

4.3.1 Arachnids are exposed in post disaster circumstances and much more 

frequently encountered than normally. Spiders are a particular concern as 

many varieties have poisonous venom. Two types of spiders common to 

Harrison County are Black Widows and Brown Recluses. Information on 

identifying and dealing with these spiders can be found in Appendix B of 

this document. 

4.3.2 In a post disaster environment, especially if flooding was a factor, 

mosquitoes are a severe problem and hazard for workers. Workers 

should use insect repellent containing DEET or Picaridin on exposed skin 

and wear long pants and long-sleeved shirts. Efforts should be made to 

remove all nearby sources of stagnant or standing water. Additional 

information on avoiding mosquito related illness and specifically West Nile 

disease can be found in Appendix C of this document. 

4.3.3 Although new evacuation guidelines from FEMA make accommodations 

for pets in a disaster scenario, there will still be a number of abandoned pets, 

strays and wild animals aggravated by events. Workers should do the 

following: 

a.) Assume that all animals are rabid. 

b.) Be on guard for stray or wild animals, as they can exhibit unpredictable 

or aggressive behavior. 

c.) Do not attempt to take custody of animals-watch them from a safe 

distance while contacting animal control personnel. 

4.3.4 In a post disaster environment, it is not unusual for snakes to be driven 

from their natural habitat into more exposed areas. Debris of any kind can 

provide a safe haven for snakes of many varieties. Workers should follow 

these gUidelines to prevent accidentally disturbing snakes and risking a 

bite: 

a.) Assume that all snakes are poisonous. 

b.) Be cautious about where you place your hands and feet. Do not put 

your hands in holes or under objects (e.g., lumber, scrap metal, 

overturned boats) without checking to see if snakes are present. 

c.) Do not sit or lie down in areas where snakes could be present (e.g., 

wood piles, high vegetation). 

d.) Wear proper foot gear, such as high-top leather boots and leather 

gloves when handling material where snakes may have nested (e.g., 

firewood, lumber, rocks, construction debris). Refer to Appendix H for 

more information on snake hazards.

4.3.5 Natural plants and brush will often be displaced and exposed by'I100d 

waters or high winds in a post disaster environment. It is important that 

workers be able to recognize potentially hazardous plants and prevent 

contact that may cause serious irritation. The three plants that must be 

protected against the most are poison ivy, poison oak, and poison sumac. 

Recognizing the plants is the first step in avoiding the hazard. Poison Ivy 

and poison oak generally have three leaves. In botanical terms, these are 

actually three leaflets that comprise one leaf, but they are clearly in 

groups of three. A generations-old saying warns, "Leaves of three, let it 

be." 

a.) Poison ivy flowers and produces white waxy berries. If the leaves are 

bruised, even very slightly, the released urushiol makes a black spot 

on the leaves. These tiny black irregular spots occurring on the leaves 

are very characteristic of poison ivy. Poison ivy also can appear as a 

brown, hairy-looking vine, climbing trees to 10 or more feet in height. 

Contact with the vine can produce the same allergic reaction as 

contact with the leaves. In the U.S., poison ivy typically grows in the 

East, Midwest, and South. 

b.) Poison oak is not as common as poison ivy. Again, "leaves of three, 

let it be." In the case of poison oak, the leaves are shaped somewhat 

like oak leaves. They are shiny, without prickers, and the middle leaf 

has a distinct stalk. It is harder to identify poison oak in the Winter, 

when it loses it's leaves and only the stalk shows. The plant usually 

grows as a small shrub in the southern U.S. but can grow as a large 

shrub or climbing vine in the West. 

c.) Poison sumac has leaves with as few as seven to as many as 13 

leaflets. It also is shrub-like and tends to grow in standing water. 

Poison sumac is most common in the peat bogs of the northern U.S. 

and in swampy southem regions of the country. Whereas sumac that 

is not poisonous will have fruit growing from the ends of its branches, 

poisonous sumac has fruit that grows between the leaf and the 

branch. In addition, the leaves have a brilliant orange or red color in 

the fall. 

Despite their different appearances, all three of these plants have the 

same poison, urushiol, and produce the same allergic reaction in those 

who touch it. It is important to remember that all parts of the plants 

contain urushiol-leaves, stems, even roots-and the poison exists in the 

plants throughout the year, whether they have leaves or not. The plants 

are more readily recognized in the spring and summer, but they are 

always a hazard. 

a.) Keep rubbing alcohol accessible, as it may remove the only resin 

from plants such as poison ivy up to 30 minutes after exposure. 

b.) When appropriate, safely clear vegetation from areas where 

personnel are working and living (e.g., construction trailers, base 

camps). 

c.) Use recommended gloves and wear long pants and long-sleeved 

shirts when possibly contacting poisonous plants. 

d.) Use a barrier cream formulated to protect against poison ivy/oak.

4.4 Hazardous Materials 

Hazards related to debris from structures are of concern with high winds and 

flooding a major source of damage. Materials from older structures that are 

dangerous will be amongst other debris and it is important that workers' 

exposures to the hazards are minimized. 

4.4.1 There is a high potential for Asbestos Containing Materials (ACM) among 

debris. Structures built before 1980 are more likely to contain ACM. If 

available, a building's operations and maintenance plan and ACM survey 

should be reviewed to determine the locations and typed of ACM in a 

building. Thermal system insulation (formed or spray-on) is the ACM of 

greatest concern for debris worker exposure. Other materials that may 

contain asbestos include vinyl floor tile, home siding & shingles, transite 

(including cement piping), flame retardant materials (e.g., gloves, 

curtains) and roofffashing. 

If a building is suspected or known to contain asbestos-containing 

thermal system insulation, ensure a qualified individual, such as a 

person certified as an asbestos inspector by the State, or a safety and 

health professional, inspects the building and evaluates the condition of 

the material prior to any remediation or cleanup of ACM or PACM by 

other response and recovery workers. 

If asbestos is located, workers should not disturb the material and isolate 

the area until the material can be visually inspected for integrity. They 

will contact a supervisor for evaluationlremoval before continuing work in 

the area. Refer to AppendiX D of this document for additional details. 

4.4.2 Lead is another hazardous material used in older construction that 

workers can become exposed to. Workers should identify building 

materials such as painted surfaces and pipes that may contain lead and 

test materials as necessary. Based on test results, qualified personnel 

should perform a worker exposure assessment 0 the planned activities, 

that includes air monitoring and/or objective data, to determine if lead dust 

or fumes may be generated at or above OSHA's action level (0.03 

milligrams of lead per cubic meter of air). To minimize exposure, workers 

should observe good personal hygiene practices, such as washing hands 

before eating and taking a shower before leaving the worksite. Where 

required, PPE will be supplied to workers to combat lead exposure. Refer 

to AppendiX E of this document for additional details. 

4.4.3 Flood waters can dislodge tanks, drums, pipes and equipment which may 

contain hazardous materials such as pesticides or propane. If intact 

hazardous chemical containers are found with debris, segregate them 

from the waste stream before continuing work in the area. Workers 

should store containers securely so that they will not break or fall and so 

that they are clear of vehicular traffic and heavy equipment. If broken or 

leaking hazardous chemical containers are found With debris, workers 

should take self-protective measures (i.e., move to a safe distance

upwind) and contact hazardous material response personnel for 

evaluation/removal before continuing work in the area. Workers must not 

use spark-producing devices (e.g., engines, tools, electronic, and 

communications equipment) in the immediate area. For locations near or 

on water, mark the location of the chemical container using a float or buoy. 

If workers must work in potentially contaminated areas, they should avoid 

skin contact or inhalation of vapors by wearing appropriate protective 

clothing and respirators. 

4.5 Work Zone Traffic 

Cleaning up debris in area of high traffic may be necessary. Primary access 

roads will always be a priority to clear in a post disaster environment as clear 

paths for emergency vehicles are a must. Ensuring that all workers in exposed 

traffic areas are as safe as possible is the number one priority. 

4.5.1 Having the proper standards in place for safety zones and buffers at 

worksites is the first step in the establishment of injury free worksites. The 

following guidelines should be used: 

a.) Develop and use a site plan that proVides traffic flow details. 

b.) Use f1aggers, traffic cones, and/or highway channeling devices to steer 

traffic away from response and recovery workers along the roadway 

(see f1agger guidance) 

c.) Use f1aggers, standard road signs (e.g., ''work zone ahead"), or 

message boards to warn approaching vehicles of work area 

d.) Give motorists plenty of warning of upcoming work zones; place the 

first warning signs at a distance calculated as 4 to 8 times (in feet) the 

speed limit (in MPH)-use a higher multiplier for higher speed areas 

(e.g., a 15 MPH road should have its first waring sign at least 60 feet 

from the work zone, while a work zone needed in a 65 MPH zone 

should have its first sign approXimately 520 feet away) 

e.) Ensure that the work zone is well lit, but control glare to avoid 

temporarily blinding response and recovery workers or passing 

motorists. 

4.5.2 Managing traffic flow so that major delays or accidents cannot occur is the 

second step to injury free worksites. 

a.) Develop and use a site plan that provides traffic flow details 

.b.) limit access, barricade, or set up controlled access zones where the 

equipment will be used; for equipment that rotates and/or 

carries/dumps loads, create an access zone that extends beyond the 

maximum rotation/swing radius of the equipment and/or beyond the 

area where loads will be carried/dumped 

c.) Establish/flow traffic control patterns (e.g., cones, barrels, barricades) 

in work areas 

d.) Use spotters where visibility is limited 

e.) do not drive in reverse gear with an obstructed rear view unless the 

vehicle has an audible alarm or a signaler is used

f.) Ensure that spotters and heavy equipment operators have 

communications equipment or agree on and use hand signals 

g.) Response and recovery workers and other pedestrians should make 

eye contact with heavy equipment operators before proceeding near 

equipment or operating areas 

h.) Train response and recovery workers not to position themselves 

between mechanical equipment and a fixed object 

i.) Provide barricades around excavations and structures such as debris 

reduction observation towers 

5.0 Debris collection Safety Practices 

5.1 Structural and Natural Debris 

In the post disaster environment, high winds and flooding will cause a 

significant amount of damage to structures and the natural landscape. The 

debris that will be left behind is both inconvenient and dangerous. 

5.1.1 When dealing with loose and broken debris from structures and natural 

sources such as trees and brush, workers must always be vigilant and 

constantly re-assess the situation. Debris of this type offers many types of 

hazard: 

a.) Tripping and falling on loose debris 

b.) Damage to workers from falling or windbome debris 

c.) Puncture wounds or cuts from nails, broken glass, or sheared metal 

d.) Back or muscle injury from lifting or moving too much weight. 

e.) Health issues from moving contaminated debris 

5.1.2 All of these hazards can be mitigated by the proper use of PPE and 

planning the worksite method accordingly. Always clearing obvious 

hazards first and re-evaluating throughout the process are key to 

operating injury free. 

5.2 Standing Water 

Standing water, whether it be flood waters that have not receded, ponds that 

have remained stagnant due to blocked flow, or swimming pools with non 

running pumps, can hold many hazards, both visible and invisible. Refer to 

Appendix F of this document for handling standing water hazards. 

5.3 Electrical Hazards 

Standing water and high winds mix to make for downed power lines in many 

areas where they can create a particular danger. This is true even when the 

power is out in a particular area. The following guidelines can be applied. 

a.) Do not touch downed power lines or any object or water that is in contact 

with such lines. 

b.) Treat all power lines as energized until you are certa.in that the lines have 

been de-energized.

c.) Beware of overhead and underground lines when clearing debris. Extreme 

caution is necessary when moving ladders and other equipment near 

overhead power lines to avoid inadvertent contact. 

d.) If damage to and electrical system is suspected (for example, If the wiring 

has been under water, you can smell burning insulation, wires are visibly 

frayed, or you see sparks), turn off the electrical system in the building and 

follow 10ckouVtag out procedures before beginning work. Do not turn the 

power back on until electrical equipment has been inspected by a qualified 

electrician. 

e.) When using a generator, be sure that the main circuit breaker is OFF and 

locked out prior to starting the generator. This will prevent inadvertent 

energization of power lines from back fed electrical energy from generators 

and help protect utility line workers from possible electrocution. 

f.) Be aware that de-energized power lines may become energized by a 

secondary power source such as a portable backup generator. 

g.) Any electrical equipment, including extension cords, used in wet 

environments must be marked, as appropriate, for use in wet locations and 

must be undamaged. Be sure that all connections are out of water. 

h.) All cord--connected, , electrically operated tools and equipment must be 

grounded or be double insulated. 

L) Ground-fault circuit interrupters (GFCls) must be used in all wet locations. 

Portable GFCls can be purchased at hardware stores. 

5.4 Mold and fungi 

Flood conditions contribute to the grown and transmission of many kinds of 

fungi, some of which can cause sickness. Cleanup workers are at increased 

risk of exposure to airborne fungi and their spores because they often handle 

moldy building materials, decaying vegetable matter, rotting waste material, and 

other fungus-contaminated debris. The fungal material is carried into the 

respiratory tract when airborne particles are inhaled. Refer to Appendix G of 

this document for details on combating this hazard. 

5.5 Animal and Human Remains 

Both animal and human remains may be discovered by initial search and 

rescue efforts. Although remains of this nature do not pose a greater risk of 

disease or infection, precautions should be made and proper procedures 

should be followed for their disposal. 

5.5.1 Whenever possible, animal remains should be collected and disposed of 

by county animal control officers as they are most qualified and have the 

proper equipment. If they are not available, animal remains should be 

collected and disposed of using and appropriate method (typically burying 

or incineration). Animal remains are typically transferred manually or with 

assistance from heavy equipment. Mass disposal of animal remains 

should occur as soon as time and resources allow; this will help ehsure 

that the animal remains stay intact and response and recovery workers 

will have less contact with body fluids.

5.5.2 The presence of human remains at a debris site requires special hazard 

management. Workers must immediately contact the Police and Fire 

Department when discovering remains that appear to be human and stop 

work in the area until given clearance by authorized personnel. 

6.0 Debris Disposal Site Safety Practices 

6.1 Heavy Equipment Operation 

Several forms of heavy equipment will be in operation at debris disposal sites. 

It is important that all recognized safety standards be followed in order to 

prevent injury to workers in the disposal site. Refer to individual safety and 

operating manuals for heavy equipment whenever possible. 

6.1.1 General heavy equipment operation guidelines are as follows: 

a.) All vehicles must have a service brake system, and emergency brake 

system, and a parking brake system, working headlights, taillights, 

and brake lights, and audible warning device (horn), and an intact 

windshield with working windshield wipers 

b.) Ensure that all operators have been trained on the equipment they will 

use. 

c.) Check vehicles at the beginning of each shift to ensure that the parts, 

equipment, and accessories are in safe operating condition. Repair or 

replace any defective parts or equipment prior to use. 

d.) do not operate vehicle in reverse with an obstructed rear view unless it 

has a reverse signal alarm capable of being heard above ambient 

noise levels or a signal observer indicates that it is safe to move 

e.) Vehicles loaded from the top (e.g., dump trucks) should have cab 

shields or canopies to protect the operator while loading 

f.) Ensure that vehicles used to transport employees have seats, with 

operable seat belts, firmly secured and adequate for the number of 

employees to be carried. 

g.) Equipment should have roll-over protection and protection from falling 

. debris hazards as needed. 

h.) Prior to permitting construction equipment or vehicles onto and access 

roadway or grade, verify that the roadway or grade is constructed and 

maintained to safely accommodate the equipment and vehicles 

involved 

i.) Do not modify the equipment's capacity or safety features without the 

manufacturer's written approval. 

6.1.2 Burning operations require special preparation of the work area in order to 

maintain safety zones. Workers should remove grasses and other 

flammable and combustible materials from the area around burning 

operations; embers from air burners can spread approximately 100 feet. It 

is necessary to ensure that fire extinguishers are available at work sites 

and on work vehicles. Consider the need for public water supply and 

emergency medical and fire services when selecting debris incineration

sites. Workers must provide separation between bum piles and 

structures, where possible (e.g., buildings and observation tower) and 

ensure structures are upwind ofbum pile location. 

There must also be established conditions when burns should not be 

conducted (e.g., maximum/sustained wind speed) fire department 

personnel should be consulted for this standard Supervisors must 

maintain a fire watch during all fire-related activities until material has 

cooled. There may also be a need to limit access (e.g.. fencing, guards, 

covers, for air burners) both during operation and when left unattended 

(e.g., at night). Monitor carbon monoxide exposure levels for employees 

(e.g., heavy equipment operators, fire watch) that are working near 

burning operations. Additional burning guidelines are as follows: 

a.) Position air curtain burners away from debris piles 

b.) Do not push the debris into the pit; this may compromise the integrity of 

the pit wall. Use the pick and drop method to load materials into the 

burner. 

c.) Pit length should be no longer than the length of the blower 

d.) Use wheel stops and berms to keep heavy equipment from affecting 

the structural integrityof the pit. Position wheel stops made of 

combustible materials (e.g., logs) so that they will not be affected by 

the heat and fire. 

6.1.3 Another method of debris reduction that will be used is wood chippers and 

tub grinders. The following guidelines should be adhered to when working 

with this type of equipment: 

a.) Do not wear loose-fitting clothing 

b.) Follow the manufacturer's guidelines and safety instructions 

c.) Guard the feed and discharge ports 

d.) Prevent opening of access doors and covers until the drum or disc has 

completely stopped 

e.) Prevent detached chippers from sliding or rolling by chocking the trailer 

wheels 

f.) Maintain a safe distance between the machine operating and other 

work/individuals. This area should be free of nonessential eqUipment, 

vehicles, and personnel 

g.) Never reach into the equipment while it is operating 

h.) Use a lockout system when servicing or maintaining (e.g., 

Uunjamming") equipment 

6.2 Trenches and Excavations 

It will be necessary during the debris reduction process to excavate and 

maintain trenches, pits and similar structures. The following guidelines apply to 

their construction and maintenance: 

a.) Ensure that a competent person inspects the trench, adjacent area, and 

protective systems (where employed) daily and takes any corrective 

measures necessary before work begins and employees are allowed to 

enter the trench/excavation. A competent person is able to recognize

existing and predictable hazardous conditions and has the authority to take 

prompt corrective measures to eliminate the hazardous conditions 

b.) Inspections may be needed throughout the shift and must be conducted 

after every rainstorm and after any other event that increases the risk of 

hazardous conditions (e.g., possible cave-ins, indications of failure of 

protective systems, hazardous atmospheres, or other hazardous conditions) 

if employees will enter the trench/excavation 

c.) Have a competent person classify soil types visually and use at least one 

manual method (plasticity, dry strength, thumb penetration); soils may be 

categorized into 3 groups other than solid rock: 

• Soil type A is the most stable; it included clay, silty clay, and hardpan; no type 

a soils can be fissured, subject to vibration, have been preViously disturbed, 

or be seeping water 

• Soil type B is of medium stability; it includes silt, sandy loam, soft clay, 

submerged soil, and dense heavy unstable rock; it also includes non-type C 

soils that have previously been disturbed and type A soils that are fissured 

and subject to vibration 

• Soil type C is the least stable soil type; it includes gravel, loamy sand, soft 

clay, submerged soil, unstable rock, and soil from which water is freely 

flowing. 

d.) Adequately slope or bench the sides, or use an appropriate protective 

system (shield, trench box, shoringlhydraulic shoring) based on the soil 

type 

e.) Sloping and Benching for trenches less than 20 feet in depth: For Type A 

soils, trenches must be slopedlbenched at 53 degrees or less (0.75 

horizontal feet for each vertical foot) unless the excavation will only be open 

for 24 hours or less and is less than 12 feet in depth. In t his case the trench 

may be sloped at 63 degrees or less (0.5 horizontal feet for each vertical 

foot). For Type B soils, trenches must be sloped/benched at 45 degrees or 

less (1 horizontal foot for each vertical foot). For Type C soils, trenches 

must be sloped/benched at 34 degrees or less (1.5 horizontal feet for each 

vertical foot) 

f.) Sloping and benching for excavations greater than 20feet in depth; In this 

case, sloping/benching must be designed by a registered professional 

engineer. 

g.) for Protective systems: Protective systems must have the capacity to resist, 

without failure, all loads that are expected to be applied 

h.) Store all materials, including those removed from the trench or excavation, 

at least 2 feet away from the sides of the trench or behind a suitable 

restraining system 

L) Ensure that all adjacent buildings/structures or surface obstructions (e.g., 

trees, large rocks) near the trench are supported or removed 

j.) Support and protect all utilities spanning a trench or excavation 

k.) Provide a fixed means of egress for trenches 4 feet or greater in depth; 

ensure individuals do not need to travel more than 25 feet to the closest 

means of egress 

I.) do not allow response and recovery workers to work in trenches or 

excavations where water has accumulated or is accumulating unless

additional precautions are taken to prevent cave-ins (e.g., additional 

supports or shield systems, water removal overseen by a competent person) 

6.3 Segregation of Wastes 

Different types of debris must be separated during the reduction process. 

Different types of debris each have their own hazard concerns as well. The 

following guidelines apply when separating different types of waste: 

a.) "White goods" like refrigerators and air conditioners may contain chemicals 

such as freon and oils that may be recycled prior to discarding the 

appliance/equipment. Older refrigerators may also contain ammonia, sulfur 

dioxide, and other chemicals. White goods and household wastes such as 

cleaners, paints, and pesticides should be segregated and addressed as 

described here 

b.) Segregate containers of hazardous materials by expected hazard class 

c.) Store incompatible hazard classes separately (e.g., oxidizers away from 

flammables) 

d.) Store/stack containers securely so that they will not break or fall and so that 

they are clear of vehicular traffic and heavy equipment 

e.) Provide spill containment, where necessary. Line hazardous material 

holding area with plastic sheeting and build a berm around the perimeter to 

contain leading or spilled material 

f.) At the end of each shift, cover hazardous materials that were not processed 

with plastic and close the lids on any drums 

g.) Store and handle hazardous materials in areas with natural or forced 

ventilation; do not store or handle in low-lying areas 

h.) If intact hazardous chemical containers are found with debris, segregate 

them from the waste stream before continuing work in the area 

i.) If broken or leaking hazardous chemical containers are found with debris, 

contact a supervisor/hazardous material personnel for evaluationlremoval 

before continuing work in the area 

6.4 Generator Use 

It may be necessary to use generators at debris sites and the regular power 

grid may be compromised long after the disaster has occurred. The following 

guidelines apply to the use of generators: 

a.) Never attach a generator directly to the electrical system of a structure 

unless a qualified electrician has installed a transfer switch for the 

generator. If the structure's electrical system is not isolated, it may energize 

the utility's wiring system for great distances and create a risk of 

electrocution for utility workers and others in the area 

b.) Always plug electrical equipment directly into the generator using the 

manufacturer's supplied cords or grounded (3-pronged) extension cords 

that are rated for the total anticipated load 

c.) Do not overload a generator; it can overheat and create a fire hazard 

d.) Ground and bond generators according to the manufacturer's 

recommendations; ensure that any manufacturer-required connections are 

secure before using the generator

e.) Keep the generator dry; protect with a canopy if needed; do not use it in wet 

or rainy conditions 

f.) Carbon monoxide (CO) is a poisonous, colorless and odorless has that is 

produced by the incomplete burning of the generator's fuel. CO is harmful 

when breathed because it displaces oxygen in the blood and deprives the 

heart, brain, and other vital organs of oxygen 

g.) Never use a generator indoors or in enclosed spaces such as garages and 

basements; opening windows and doors may not prevent CO from building 

up in those spaces. Do not use a generator outdoors near doors, windows, 

and vents that could allow CO to enter 

h.) Ensure that a generator has 3 to 4 feet of clear space on all sides and above 

it to ensure adequate ventilation and cooling 

i.) Before refueling, shut down the generator and allow it to cool 

6.5 Ash Removal 

With burning as a method of debris reduction, proper handling of the ash left 

from this operation is important. This can pose a significant safety hazard to 

workers and the following guidelines must be applied: 

a.) Do not remove ash until it has cooled and it no longer contains hot spots 

b.) Remove flammable and combustible materials from around the area where 

ash is being handled 

c.) consider maintaining a fire watch while removing materials 

d.) Where construction and demolition debris may be mixed with vegetative 

debris, test the ash for hazardous components before removal 

e.) Use water spray or mist to suppress dust generation

OSHA 

FactSheet 

Hand Hygiene and Protective Gloves in 

Hurricane-Affected Areas 

Flood environments present many health and safety challenges for rescue workers, 

emergency responders and clean-up crews. Preventing or minimizing disease exposure 

when working in contaminated flood waters is possible by taking various precautions, 

specifically with proper hand hygiene and the use of protective gloves. 

Minimizing Disease Exposure When 

Working in Contaminated Flood Water 

After an emergency, it is often difficult to find 

running water. Still, it is imperative to wash 

your hands with soap and clean (or 

disinfected) water to avoid illness. 

downwards; 

• Rub hands together (with soap if available) 

and wash all surfaces well, including 

under fingernails. 

Before working in flooded environments, 

assemble adequate supplies of the following 

items: 

• Clean water, disposable latex or nitrile 

gloves; hand lotion 

• Household bleach; rubbing alcohol (or 

alcohol-based towelettes). 

• Spray bottles 

Wash hands with soap and clean (or disinfected) 

water before preparing or eating food; 

after toilet use; after participating in 

decontamination and other cleanup activities; 

and after handling articles contaminated with 

floodwater or sewage. 

• If clean water is not available, contaminated 

water can be bleach-disinfected by mixing 1/4 

teaspoons of household bleach per 1 gallon 

of water and let stand for 30 minutes. 

• Label containers (e.g., "Bleach-disinfected 

water -- do not drink"). 

• If clean water is available, follow these 

procedures: 

• Place hands under running water pointed

• After rinsing thoroughly, dry hands completely 

with a clean towel. 

If water is not available, use alcohol-based 

products made for washing hands. 

• Use a solution of 70% (vlv) rubbing (isopropyl) 

alcohol (....3 quarts rUbbing alcohol, 

and -1 quart water). 

• Using a sprayer, cover all surfaces well, 

including wrists, palms, backs of hands, 

fingers and under fingernails. Rub gently and 

allow to air dry. 

• Alcohol-based towelettes or hand rubs 

significantly reduce the number of germs on 

skin (The Association for Professionals in 

Infection Control (APle) suggests using a 

towelette to cleanse the hands and then an 

alcohol gel to thoroughly disinfect). 

Glove Safety in Contaminated 

Flood Waters 

It is extremely important to wear protective 

gloves when working in contaminated flood 

waters, particularly when handling human or 

animal remains. Ungloved hands should never 

make direct contact with body fluids and fecal 

materials, or flood waters contaminated with 

fecal material. 

When working in contaminated flood waters: 

• Wear a combination of gloves (if possible) 

including an inner cut-resistant glove (nitrile 

or similar washable material) and an outer 

nitrile or latex disposable glove (preferably 4 

to 8 mil thickness). 

• Protect gloved hands from cuts or any 

puncture wounds caused by sharp objects.

Should a puncture wound occur, carefully 

remove the contaminated gloves and wash 

the affected area with soap and clean (or 

disinfected) water or an alcohol-based hand 

cleaner. See a doctor or health department 

official if the wound is contaminated with 

feces, soil, or body fluids. Seek immediate 

medical attention if the wound becomes 

red, swells, or oozes pus. 

Avoid touching your face with contaminated 

gloves; hand-to-mouth contact is a major 

route of contracting disease. Remove 

contaminated gloves after use; discard if 

gloves become torn or damaged. Take extra 

care when removing contaminated gloves. 

• Point the hand downward and peel off the 

outer glove starting at the wrist, turning 

them inside out as you- proceed. Do the 

same for any inner glovesworn;-- - _..-.. 

• Be careful to avoid splashes of contaminated 

body fluids or fecal materials to your 

face or that of others. 

• Avoid contacting any uncontaminated 

areas of skin. 

Properly discard outer gloves if disposable 

and disinfect inner washable gloves, if used. 

Wash hands with soap and clean (or disinfected) 

water, or use an alcohol-based hand 

cleaner immediately after removing contaminated 

gloves. 

Additional Concerns 

Workers allergic to latex should use nitrile gloves. 

To protect against dermatitis, which can occur from prolonged exposure to perspiration in 

gloves, a thin cotton glove can be worn inside the external gloves. 

Frequent hand-washing, especially with alcohol-based disinfectants can irritate the skin and 

make it more susceptible to abrasion. Use hand lotion to alleviate dryness. However, do not 

use hand lotion under latex gloves because this can break down the gloves. 

Contaminated clothing, tools and equipment should be thoroughly cleaned using soap and 

clean water if available. 

This is one in a series of informational fact sheets highlighting OSHA programs, policies or 

standards. It does not impose any new compliance requirements, For a comprehensive list of 

compliance requirements of OSHA standards or regulations, refer to Title 29 of the Code of Federal 

Regulations. This information will be made available to sensory impaired individuals upon request. 

The voice phone is (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627. 

For more complete infonnation: 

OSHA£ a fury and Uaalth 

"rjiiMnisciilmn

FactSheet 

Protect Yourself! Workers may be exposed to 

Black Widow Spider 

rhe black widow belongs to a group of spiders commonly known as cobweb spiders. The 

characteristic hourglass is located on the underside of the abdomen. Female black Black Black 

widows are dangerous and can bite and injecHoxic venom. 

Identification 

• The female black widow is normally 

shiny black, with a red hourglass 

marking (see photo) on the underside 

of the abdomen. 

• The abdominal marking may range in 

color from yellowish orange to red and 

its shape may range from an hourglass 

to a dot. 

• The body of an adult black widow 

female is about '/2 inch long. 

Habitat 

The black widow is commonly found in 

the following places: 

• Outdoors - woodpiles, rubble piles. 

under stones, in hollow stumps, and in 

rodent burrows, privies, sheds and 

garages. 

• Indoors - undisturbed, cluttered areas 

in basements and crawl spaces.

Symptons 

The bite of the black widow may be painful or it may go unnoticed. 

• The skin may display one or two bite marks with local swelling. 

• Pain usually progresses from the bite site and eventually to the abdomen and back. 

• Severe cramping or rigidity may occur in the abdominal muscles. 

• Symptoms may include nausea, profuse perspiration, tremors, labored breathing, 

restlessness, increased blood pressure and fever. 

• The pain from the bite will usually persist for the first 8-12 hours 

• Symptoms may continue for several days 

Protection 

Wear a long-sleeved shirt, hat gloves, and boots when handling boxes, firewood, 

lumber, and rocks, etc. Inspect and shake out clothing and shoes before getting 

dressed. Use insect repellants, such as DEET or Picaridin on clothing and footwear 

Treatment 

• Clean the bite area with soap and water. 

• Apply ice to the bite area to slow absorption of the venom. Elevate and immobilize the 

extremity. Capture the spider, if at all possible, for identification purposes. 

• Seek medical attention immediately. If you have a heart condition or other heart 

problem, you may need hospitalization 

This is one in a series of informational fact sheets highlighting OSHA programs, policies or standards. It does 

not impose any new compliance requirements. For a comprehensive list of compliance requirements of OSHA 

standards or regulations, refer to Title 29 of the Code of Federal Regulations. This information will be made 

available to sensory impaired individuals upon request The voice phone is (202) 693-1999; teletypewriter (TTY) 

number: (877) 889·5627. . 

FormorecanpleleWamation: 

OSHA 

=~~~IMI Hootr 

AaTMimullnn 

U.S. Department ofLabor 

www.osha.gov 

(800) 321-0SHA DSG 

1012005

--~--------QSFlA 

FactSheet 


Brown Recluse Spider 

The brown recluse belongs to a group of spiders commonly known as violin spiders or fiddlebacks. 

The characteristic fiddle-shaped pattern is located on the top of the leg attachment region 

(cephalothorax). Because they are secluded and withdrawn, as their name implies, the brown recluse 

avoids open spaces. Brown recluse spiders are dangerous and they can bite and inject toxic venom. 


• Body size: 1/4 to 3/4 inch 

(6.4-19.1mm) 

• Color: Golden brown 

• A dark violin/fiddle shape (see 

top photo) is located on the 

top of the leg attachment 

region (cephalothorax) with 

the neck of the violinlfiddle 

pointing backward toward the 

abdomen. 

• Unlike most spiders that have 

8 eyes, the brown recluse has 

6 eyes. The eyes, arranged in 

pairs - one pair in front and a 

pair on either side - can be 

readily seen under low 

magnification. 

Habitat 

The Brown Recluse Spider 

builds small retreat webs 

behind objects of any type. 

Symptoms 

• The severity of the bite may 

vary. Symptoms may vary 

from none to very severe. 

• The bite generally becomes 

reddened within several 

hours. 

Photo: R. Bessin. University of Kentucky 

Photo: creatures-ifas.ufl.edu 

• There is often a systemic reaction 

within 24-36 hours characterized 

by restlessness, fever, 

chills, nausea, weakness and 

joint pain. 

• Tissue at the site of the bite and 

the surrounding area dies and 

eventually sheds. 

Protection 

• Wear a long-sleeved shirt, hat, 

gloves, and boots when han~ 

dling stored boxes, firewood, 

lumber and rocks, etc. 

• Inspect and shake out clothing 

and shoes before getting 

dressed. 

• Use insect repellants, such as 

DEET or Picaridin, on clothing 

and footwear. 

Treatment 

• Clean the bite area with soap 

and water. 

• Apply ice to the bite area to slow 

absorption of the venom. 

• Elevate and immobilize the 

bitten extremity. 

• Capture the spider, if at all possible, 

for identification purposes. 

• Seek medical attention. 

This is one in a series of informational fact sheets highlighting OSHA programs, policies or standards. It does 

not impose any new compliance requirements. For a comprehensive list of compliance requirements of OSHA 

standards or regulations, refer to Title 29 of the Code of Federal Regulations. This information will be made 

available to sensory impaired individuals upon request The voice phone is (202) 693-1999; teletypewriter (TTY) 

number: (877) 889·5627.

OSHA 

FadSh 

eet 

West Nile Virus 

West Nile Virus (WNV) infection is an illness 

transmitted to humans primarily by 

mosquitoes. The pathogen that causes 

WNV infection is a virus that is known to 

infect birds and other animals as well as 

humans. Employees working outside are at 

risk, particularly in warmer weather (when 

mosquitoes are more likely to be present). 

The folloWing information below is 

designed to educate employers and 

workers on the virus and also offer ways to 

reduce the risks of infection. 

What are the signs and symptoms of 

West Nile Virus? 

In most cases, persons infected with WNV 

either show no symptoms or have very mild f1ulike 

symptoms, called West Nile fever. These 

mild cases of West Nile fever normally last only 

a few days and are not believed to cause any 

long-term effects. The typical time from 

infection to the onset of signs and symptoms is 

3 to 14 days. Signs and symptoms of the milder 

illness, West Nile fever, include headache, 

fever, body aches, swollen lymph nodes, 

and/or a skin rash on the body. 

According to the Centers for Disease Control 

and Prevention (CDC), severe illness is reported 

to occur in about 1 in every 150 persons 

infected with WNV. Symptoms of severe disease 

may last several weeks and may have 

permanent neurological effects. The signs and 

symptoms of more severe infection 0Nest Nile 

encephalitis or meningitis) include headache, 

high fever, stiffness in the neck, disorientation 

(in very severe cases, coma), tremors and 

convulsions and muscle weakness (in very 

severe cases, paralysis). Persons who develop 

symptoms of severe WNV illness should seek 

medical attention immediately, as this disease 

can be fatal. 

How can workers become exposed? 

Flooded areas, particularly in warm climates, 

provide the opportunity for mosquitoes to breed 

in stagnant water. Bites from infected 

mosquitoes may result in WNV. 

What can employers do to reduce the 

risk to workers? 

Employers should keep in mind that elimination 

of mosquito breeding grounds is a highly 

effective way of reducing mosquito populations 

and reducing the number of mosquito bites. 

Mosquitoes lay eggs in standing water. 

Employers with employees working in and 

around areas of stagnant water should: 

• Be aware of working conditions, Le., the 

presence of equipment or areas where water 

accumulates. 

• Advise employees to inspect work areas and, 

where possible, get rid of sources of stagnant 

or standing water to remove a potential 

breeding ground of mosquitoes. 

• Reduce or eliminate mosquito populations by 

disrupting mosquito breeding grounds (Le., 

whenever possible, drain ditches, gutters, 

etc., to get rid of sources of stagnant or 

standing water).

• Encourage workers to protect themselves 

·from skin -Gontact with dead birds. CDC recommends 

using gloves or an inverted plastic 

bag when handling dead birds. 

What can workers do to protect 

themselves? 

It may not always be possible to eliminate all 

potential mosquito breeding grounds. 

Knowledge of some key steps that employees 

can take to minimize the risk of mosquito bites 

is, therefore, important in reducing the risk of 

WNV infection. Employees who work outdoors 

should be aware that the use of personal 

protective equipment and techniques is 

essential to preventing mosquito bites. 

Employees should: 

• Cover as much of the skin as possible by 

wearing shirts with long sleeves, long pants 

and socks whenever possible. Use light 

weight clothing to minimize the potential for 

heat~induced illnesses. 

• Use insect repellents containing DEET on 

skin that is not covered by clothing. 

According to the CDC, the most effective 

repellents contain DEET (N, N-diethyl-mtoluamide 

or N, N-diethyl-3-methylbenzamide). 

• Avoid the use of perfumes and colognes 

when working outdoors during peak times 

when mosquitoes may be active; mosquitoes 

may be more attracted to individuals wearing 

perfumes and colognes. 

• Choose a repellent that provides protection 

for the amount of time that you will be outdoors/in 

areas of concern. The more DEET a 

repellent contains, the longer time it can 

protect one from mosquito bites, with protection 

times ranging from 1 hour (4.75% 

DEET) to 5 hours (23.8% DEET). 

Spray insect repellent on the outside of one's 

clothing, as it is possible for mosquitoes to 

bite through thin clothing. Do NOT spray 

insect repellent on skin that is under clothing. 

- - • Neverapp~y' repellents over- opeA wounds or· 

irritated skin. 

• Do NOT spray aerosol or pump products in 

enclosed areas. Do NOT spray a pump or 

aerosol product directly on one's face. First 

spray on hands and carefully rub on face (do 

not allow insect repellent to contact one's 

eyes and mouth). 

• After working in areas where mosquitoes are 

a concern, use soap and water to wash skin 

that has been treated with insect repellent. 

• Be extra vigilant at dusk and dawn when 

mosquitoes are most active. 

Additional Resources: 

CDC West Nile Virus Home Page at: 

www.cdc.gov/ncidod/dvbid/westnilelindex. 

htm 

The U.S. EPA (information on the use of insect 

repellents): www.epa.gov/pesticides/ 

factsheetslinsectrp.htm 

OSHA at www.osha.gov/dts/shib/ 

shib082903b.html


standards. It does not impose any new compliance requirements. For a comprehensive list of 

compliance requirements of OSHA standards or regulations, refer to Title 29 ofthe Code of Federal 


The voice phone is 1202) 693-1999; teletypewriter (lTV) number: (877) 889-5627. 

Formore complete infonnation: 

OSHACn"upmiunul 

SMfBl" aId HdBlth 

A.dminiftTrOllon 

U.S. Deparbnent of Labor 

www.osha.gov 

(800) 321-DSHA 

DEP9/200S

·······OSHA- 

FactSheet 

Protecting Workers from 

Asbestos Hazards 

Cleaning up after a flood requires hundreds of workers to renovate and repair, or tear down 

and dispose of, damaged or destroyed structures and materials. However, repair, 

renovation, and demolition operations often generate airborne asbestos, a mineral fiber that 

can cause chronic lung disease or cancer. The Occupational Safety and Health 

Administration (OSHA) has developed regulations designed to protect cleanup workers from 

asbestos hazards. 

How You Can Become Exposed to 

Asbestos 

Before it was known that inhalation of asbestos 

fibers causes several deadly diseasesincluding 

asbestosis, a progressive and often 

fatal lung disease, and lung and other 

cancers-asbestos was used in a large 

number of building materials and other products 

because of its strength, flame resistance, 

and insulating properties. Asbestos was used 

in asbestos-cement pipe and sheeting, floor 

and roofing felts, dry wall, floor tiles, spray on 

ceiling coatings, and packing materials. When 

buildings containing these materials are 

renovated or torn down, or when the asbestoscontaining 

materials themselves are disturbed, 

minute asbestos fibers may be released into 

the air. The fibers are so small that they often 

cannot be seen with the naked eye; the fact 

that you can inhale these fibers without 

knowing it makes asbestos an even more 

dangerous hazard. 

are protected by OSHA's construction industry 

asbestos standard (Title 29 Code of Federal 

RegUlations (CFR), Part 1926.1101). This 

standard requires employers to follow various 

procedures to protect their employees from 

inhaling asbestos fibers. The standard contains 

many requirements that vary depending on the 

kind of work being undertaken, the amount of 

asbestos in the air, and other factors. You and 

your employer can obtain a copy of this 

standard and the booklet, Asbestos Standards 

for Construction (OSHA 3096) describing how 

to comply with it, from OSHA Publications, P.O. 

Box 37535, Washington, DC 20013-7535, 

(202) 693-1888(phone), or (202) 693 

2498(fax); or visit OSHA's website at 

www.osha.gov. 

OSHA's Standards for Asbestos 

The work of flood cleanup personnel involves 

the repair, renovation, removal, demolition, or 

salvage of flood-damaged structures and 

materials. Such materials may contain or be 

covered with asbestos, and cleanup personnel

• 

Major Elements of OSHA's Asbestos 

Standard ... _. 

The following include some of the major 

requirements of the asbestos standard. For 

complete information on all requirements, see 

29 CFR 1926.1101. 

• A permissible exposure limit (PEL) of 0.1 fiber 

of asbestos per cubic centimeter of air as 

averaged over an 8~hour period, with an 

excursion limit of 1.0 asbestos fibers per 

cubic centimeter over a 30-minute period. 

• Requirements for an initial exposure assessment 

to ascertain expected exposures during 

that work operation, and periodic exposure 

monitoring in certain instances. 

• Use of engineering controls, to the extent 

feasible, to meet the PEL. Where this is not 

possible, engineering controls must be used 

to reduce exposures to the lowest levels 

possible and then supplemented by the use 

of appropriate respiratory protection. 

• Use of regulated areas to limit access to 

locations where asbestos concentrations may 

be dangerously high. No smoking, eating, or 

drinking in asbestos-regulated areas. 

Requirements for warning signs and caution 

labels to identify and communicate the 

presence of hazards and hazardous 

materials; recordkeeping, and medical 

surveillance. 





The voice phone is (202) 693~1999; teletypewriter (TIY) number: (877) 889-5627. 


OSHA 

iclunJ;Stfaly 

»nd Health 

AdminillrlHiDn 

U.S. Depamnent of Labor 

www.osha.gov 

(800) 321 ~OSHA 

DSTM 912005

OSHA 

FactSheet 

Protecting Workers from Lead Hazards 

Cleaning up after a flood requires hundreds of workers to renovate and repair, or tear down 

and dispose of, damaged or destroyed structures and materials. Repair, renovation and 

demolition operations often generate dangerous airborne concentrations of lead, a metal 

that can cause damage to the nervous system, kidneys, blood forming organs, and 

reproductive system if inhaled or ingested in dangerous quantities. The Occupational Safety 

and Health Administration (OSHA) has developed regulations designed to protect workers 

involved in construction activities from the hazards of lead exposure. 

How You Can Become Exposed to Lead 

Lead is an ingredient in thousands of products 

widely used throughout industry, including 

lead-based paints, lead solder, electrical 

fittings and condUits, tank linings, plumbing 

fixtures, and many metal alloys. Although many 

uses of lead have been banned, lead-based 

paints continue to be used on bridges, 

railways, ships, and other steel structures 

because of its rust- and corrosion-inhibiting 

properties. Also, many homes were painted 

with lead-containing paints. Significant lead 

exposures can also occur when paint is 

removed from surfaces previously covered with 

lead-based paint. 

Operations that can generate lead dust 

and fumes include: 

• Demolition of structures; 

• Flame-torch cutting; 

• Welding; 

• Use of heat guns, sanders, scrapers, or 

grinders to remove lead paint; and 

• Abrasive blasting of steel structures 

OSHA has regulations governing construction 

worker exposure to lead. Employers of 

construction workers engaged in the repair, 

renovation, removal, demolition, and salvage 

of flood-damaged structures and materials are 

responsible for the development and 

implementation of a worker protection program 

in accordance with Title 29 Code of 

Federal Regulations (CFR), Part 1926.62. This 

program is essential to minimize worker risk of 

lead exposure. Construction projects vary in 

their scope and potential for exposing workers 

to lead and other hazards. Many projects 

involve only limited exposure, such as the 

removal of paint from a few interior residential 

surfaces, while others may involve substantial 

exposures. Employers must be in compliance 

with OSHA's lead standard at all times. A 

copy of the standard and a brochure - Lead 

in Construction (OSHA 3142) - describing 

how to comply with it, are available from 

OSHA Publications, P.O. Box 37535, 

Washington, D.C. 20013-7535, (202) 693 

1888(phone), or (202) 693-2498(fax); or visit 

OSHA's website at www.osha.gov.

Major Elements of OSHA's Lead 

-Standard . 

• A permissible exposure limit (PEL) of 50 

micrograms of lead per cubic meter of air, as 

averaged over an a-hour period. 

• Requirements that employers use engineering 

controls and work practices, where 

feasible, to reduce worker exposure. 

• Requirements that employees observe good 

, personal hygiene practices, such as washing 

hands before eating and taking a shower 

before leaving the worksite. 

• Requirements that employees be provided 

with protective clothing and, where neces- 

• sary, with respiratory protection accordance 

with 29 CFR 1910.134. 

• A requirement that employees exposed to 

high levels of lead be enrolled in a medical 

surveillance program. 

• Additional Information 

For more information on this, and other healthrelated 

issues impacting workers, visit OSHA's 

Web site at www.osha.gov 





The voice phone;s (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627. 


OSHAQccupacia 

S·rFaiy ..nd Health 

AdmlnliTraijon 

u.s. Department of Labor 

www.osha.gov 

(800) 321-0SHA 

DSTM 9/2005

OSHA 

FactSheet 

Flood Cleanup 

Flooding can cause the disruption of water purification and sewage disposal systems, 

overflowing of toxic waste sites, and dislodgement of chemicals previously stored above 

ground. Although most floods do not cause serious outbreaks of infectious disease or 

chemical poisonings, they can cause sickness in workers and others who come in contact 

with contaminated floodwater. In addition, flooded areas may contain electrical or fire 

hazards connected with downed power lines. 

Floodwater 

Floodwater often contains infectious organisms, 

inclUding intestinal bacteria such as E coli, 

Salmonella, and Shigella; Hepatitis A Virus; and 

agents of typhoid, paratyphoid and tetanus. The 

signs and symptoms experienced by the victims of 

waterborne microorganisms are similar, even 

though they are caused by different pathogens. 

These symptoms include nausea, vomiting, diarrhea, 

abdominal cramps, muscle aches, and fever. 

Most cases of sickness associated with flood conditions 

are brought about by ingesting contaminated 

food or water. Tetanus, however, can be acquired 

from contaminated soil or water entering broken 

areas of the skin, such as cuts, abrasions, or 

puncture wounds. Tetanus is an infectious disease 

that affects the nervous system and causes severe 

muscle spasms, known as lockjaw. The symptoms 

may appear weeks after exposure and may begin 

as a headache, but later develop into difficulty 

swallOWing or opening the jaw. 

and fatigue. 

Pools of standing or stagnant water become 

breeding grounds for mosquitoes, increasing the 

risk of encephalitis, West Nile virus or other mosquito~borne 

diseases. The presence of wild animals 

in populated areas increases the risk of diseases 

caused by animal bites (e.g., rabies) as well 

as diseases carried by fleas and ticks. 

Floodwaters also may be contaminated by agricultural 

or industrial chemicals or by hazardous 

agents present at flooded hazardous waste sites. 

Flood cleanup crew members who must work near 

flooded industrial sites also may be exposed to 

chemically contaminated floodwater. Although 

different chemicals cause different health effects, 

the signs and symptoms most frequently associated 

with chemical poisoning are headaches, skin 

rashes, dizziness, nausea, excitability, weakness,

Protect Yourself 

After a major flood, it is often difficuftto maintafn 

good hygiene during cleanup operations. To avoid 

waterborne disease, it is important to wash your 

hands with soap and clean, running water, 

especially before work breaks, meal breaks, and at 

the end of the work shift. Workers should assume 

that any water in flooded or surrounding areas is 

not safe unless the local or state authorities have 

specifically declared it to be safe. If no safe water 

supply is available for washing, use bottled water, 

water that has been boiled for at least 10 minutes 

or chemically disinfected water. (To disinfect water, 

use 5 drops of liquid household bleach to each 

gallon of water and let it sit for at least 30 minutes 

for disinfection to be completed.) Water storage 

containers should be rinsed periodically with a 

household bleach solution. 

If water is suspected of being contaminated with 

hazardous chemicals, cleanup workers may need 

to wear special chemical resistant outer clothing 

and protective goggles. Before entering a contaminated 

area that has been flooded, you should don 

plastic or rubber gloves, boots, and other 

protective clothing needed to avoid contact with 

floodwater. 

Decrease the risk of mosquito and other insect bites 

by wearing long-sleeved shirts, long pants, and by 

using insect repellants. Wash your hands with soap 

and water that has been boiled or disinfected before 

preparing or eating foods, after using the bathroom, 

after participating in flood cleanup activities, and 

after handling articles contaminated by floodwater. 

In addition, children should not be allowed to play in 

floodwater or with toys that have been in contact 

with flood-water. Toys should be disinfected. 

What to Do If Symptoms Develop 

If a cleanup worker experiences any of the signs or 

symptoms listed above, appropriate first aid 

treatment and medical advice should be sought. If 

the skin is broken, particularly with a puncture 

wound or a wound that comes into contact with 

potentially contaminated material, a tetanus vaccination 

may be needed if it has been five years or 

more since the individual's last tetanus shot.

Tips to Remember 

• Before working in flooded areas, be sure that your 

tetanus shot is current (given within the last 10 

years). Wounds that are associated with a flood 

should be evaluated for risk; a physician may 

recommend a tetanus immunization. 

• Consider all water unsafe until local authorities 

announce that the public water supply is safe. 

• Do not use contaminated water to wash and 

prepare food, brush your teeth, wash dishes, or 

make ice. 

• Keep an adequate supply of safe water available 

for washing and potable water for drinking. 

Be alert for chemically contaminated flood-water 

at industrial sites. 

• Use extreme caution with potential chemical and 

electric hazards, which have great potential for 

fires and explosions. Floods have the strength to 

move and/or bUry hazardous waste and chemical 

containers far from their normal storage places, 

creating a risk for those who come into contact 

with them. Any chemical hazards, such as a 

propane tank, should be handled by the fire 

department or police. 

• If the safety of a food or beverage is questionable, 

throw it out. 

• Seek immediate medical care for all animal bites. 





The voice phone is (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627. 

For more complete information: 

(800) 321-OSHA 

DSTM 912005

OSHA 

FactSheet 

Fungi Hazards and Flood Cleanup 

Flood conditions contribute to the growth and transmission of many kinds of fungi, some of 

which can cause sickness. Cleanup workers are at increased risk of exposure to airborne 

fungi and their spores because they often handle moldy building materials, decaying 

vegetable matter, rotting waste material, and other fungus-contaminated debris. The fungal 

material is carried into the respiratory tract when airborne particles are inhaled. 

There are many different kinds of fungi, 

including mildew, molds, rusts, and yeasts. 

Most of these are harmless, but some can 

cause respiratory and other disorders when 

workers inhale or come into contact with fungi. 

Inhalation is the route of exposure of most 

concern to flood cleanup workers. The 

recommendations below offer strategies for 

workers renovating flooded buildings, homes, 

and structures to protect themselves while 

handling building materials that are visibly 

contaminated with fungi. 

In addition, repeated or prolonged contact of 

the skin with flood water and continuous 

sweating can lead to fungal skin infections. 

These can be minimized or avoided by washing 

the skin with warm, soapy water and 

keeping it as dry as possible. 

What to Do If Symptoms Develop 

If a cleanup worker experiences severe allergic 

or skin symptoms, or severe flu-like symptoms, 

he or she should seek medical advice. A health 

care provider can determine whether 

medication or any other precautions are 

necessary. 

For workers cleaning up flooded buildings, 

homes, and other structures, excessive moisture 

or water accumulation indoors will 

encourage the growth of the fungi that are 

already present. Some fungi have the potential 

to cause adverse health effects such as 

allergic responses and asthma attacks. 

Individuals who are sensitive to molds may 

have signs and symptoms of allergic reactions 

such as nasal stuffiness, eye irritation, and 

wheezing. These individuals should minimize 

fungal exposure by wearing respirators, gloves, 

and eye protection. They should also seek to 

eliminate fungi, as described below.

Tips to Remember 

For all workers who may be exposed to 

mold and fungi: 

• Avoid breathing dust (fungal spores) generated 

by moldy building materials, crops, and 

other materials. 

• Consider using an N-95 NIOSH-approved 

disposable respirator as a minimum when 

working with moldy or damp hay, grain, 

compost, or building materials. Respirator 

protection must be used in accordance with 

OSHA's Respiratory Protection standard (29 

CFR 1910.134, Appendix D). 

• Consider discarding all water damaged 

materials. Articles that are visibly contaminated 

with mold should be discarded. 

When in doubt, throw it out 

• Surfaces that have a light covering of mold 

should be scrubbed with warm, soapy water 

and rinsed with a disinfectant made of 1/2 cup 

liquid household bleach mixed into one gallon 

of water. 

• CAUTION: Do not mix bleach with other 

cleaning products that contain ammonia. 

• After working with mold-contaminated 

materials, wash thoroughly, including the hair, 

scalp, and nails. 

• If the safety of food or beverage is questionable, 

throw it out. Only drink safe drinking 

water that has been bottled, boiled, or treated 

until there is confirmation that the community 

water supply is safe for consumption. When 

cleaning up or renovating bUildings and homes 

that have been flooded, consider the following 

recommendations:

• NIOSH-approved respirators are strongly 

recommended. Respirat-ory protection such· 

as the N-95 must be used in accordance with 

OSHA's Respiratory Protection standard (29 

CFR 1910.134). Also wear gloves and eye 

protection. 

• Remove building materials and furnishings 

that are wet and may become contaminated 

with mold growth and place them in sealed 

impermeable bags or closed containers. 

Large items with heavy mold growth should 

be covered with polyethylene sheeting and 

sealed with duct tape before being removed 

from the area. These materials can usually 

be discarded as ordinary construction waste. 

• Remove and discard porous organic materials 

that have become wet or are visibly 

contaminated (e.g., damp insulation in ventilation 

system, moldy ceiling tiles, and 

mildewed carpets). Again, these materials 

can usually be discarded as ordinary construction 

waste. 

• Clean and disinfect nonporous surfaces 

where microbial growth has occurred with 

detergents, chlorine-generating slimicides, or 

other biocides and ensure that these cleaners 

have been removed before air handling units 

are turned on. When using a biocide or 

disinfectant, consult the material safety data 

sheet (MSDS) or warning label 

for the appropriate personal protective 

equipment(PPE) that should be used when 

handling these chemicals. Chemical safety 

and handling must be done in accordance 

with OSHA's Hazard Communication standard 

(29 CFR 1910.1200). PPE, such as 

NIOSH-approved respirators with the 

appropriate chemical cartridges, can be used. 

Wear gloves and eye protection also. 

For cleanup workers in rural and agricultural 

communities: 

• Silos and other enclosed areas should be 

vented prior to entry. However, this may not 

eliminate the problem entirely. If a worker is 

transporting or working with moldy animal 

feed, exposures are likely to be increased if 

the feed and the worker are enclosed in a 

bam, silo or other structure. Workers will still 

need to wear respirators. NOTE: Any entry in 

a silo or other confined space must be done 

in accordance with OSHA's Permit-Required 

Confined Spaces standard (29 CFR 

1910.146). 

• Workers uncapping a silo, shoveling grain, or 

working with feed, especially in any enclosed 

space, should always wear at a minimum a 

NIOSH-approved N-95 particu-Iate respirator. 

Grain and hay should be stored when fully 

dry. 





The voice phone is (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627.

-----OSHA FactSheet 


Cottonmouth Snakes (Water Moccasin) 

Also known as the water moccasin or stump-tailed moccasin, this dangerous semi-aquatic snake is a 

truly aggressive reptile that will stand its ground or even approach an intruder. 


Cottonmouth snakes average 5-55 inches in length. 

The triangular shaped head is set off with distinct 

elliptical 'cat-eye' pupils. The adult snake's skin is 

dark tan, brown or nearly black, with vague black or 

dark brown crossbands; juveniles have a bold 

crossbanded pattern of brown and pink or orange, 

with a yellow tai/. 

Habitats 

Cottonmouths frequent swamplands and pond, lake 

and stream borders, especially those with dense 

canopies. They frequently remain coiled near water, 

or on logs and stumps in water. Upon provocation, 

cottonmouths will coil, open their mouths to expose 

the white lining, and shake their tails. They are 

highly defensive and not inclined to get out of one's 

way. Cotton-mouths tend to latch on during a bite 

rather than the quick strike-and-release pattern of 

its cousin the Copperhead. 

Snake Bite Prevention 

• Be cautious about where your hands and feet are 

placed. Do not put your hands in holes or under 

objects (Le., lumber, scrap metal, overturned 

boats) without first being sure that a snake is not 

located underneath. 

• Do not sit or lay down in vegetation or other 

situations where there may be any doubt about 

the presence of snakes. 

• Wear proper foot gear, such as hightop leather 

boots and leather gloves when handling materials 

mentioned above. 

• Do not attempt to capture, tease or handle 

venomous snakes. Involuntary nervous activity 

Photo: snakesandfrogs.com 

may allow snakes to bite for up to an hour after 

they appear to have been "killed." 

• A snake's striking distance is about 1/2 the total 

length of the snake. 

Snake Bite Treatment 

• The first step in snakebite treatment is to avoid 

panic. Keep bite victims still and calm to slow the 

spread of venom in case the snake is poisonous. 

Seek medical attention as soon as possible. 

• If bitten, note the color and shape of the snake to 

help with treatment. 

• Do not cut the wound or attempt to suck out the 

venom. Never allow the victim to drink alcohol. 

• Apply first aid: lay the person down so that the bite 

is below the level of the heart and cover the bite 

with a clean, dry dressing.

This is one in a series of informational fact sheets highlighting OSHA programs, policies or standards. It 

does not impose any new compliance requirements. For a comprehensive list of compliance requirements of 

OSHA standards or regulations, refer to Title 29 of the Code of Federal Regulations. This information will be 

made available to sensory impaired individuals upon request The voice phone is (202) 693~1999; 

teletypewriter (TIY) number: (871) 889-5627.

MINUTES 





ORDER ADJUDICATING OVERTIME IN THE ROAD 

DEPARTMENT, AS PER ATTACHED LIST 


MISSISSIPPI, that the Board does HEREBY ADJUDICATE overtime in the Road Department, 

as per attached list which follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




Sep. 8. 2009 2:58PM 

HARRISON CO LYMAN WORK CENTER 

No. 0329 P. 1 

i 

H 

ARRISON COUNTY 

BOARD OF SUPERVISORS 

15001 COUNTY FARM ROAD· GULPPORT, MISSISSIPPI 39503 

(228) 832-4635 / FAX (228) 831-3365 

MEMO TO: BOBBY WEAVER 

ROAD DEPT 

FROM: 

ROBERT SAUCIER 

LYMAN WORK CENTER 

RE: 

OVERTIME 

DATE: Sept. 8, 2009 

PLEASE APPROVE THE FOLLOWING OVERTIME: 

FOR: 

SEPT. 6)009 DEAD TREE REMOVAL 

JAMES PETERMAN 3HOURS N. SWAN RD. 

TROYBUNN 3HOURS N. SWAN RD. 

THANK YOU, 

I?~~~ 

ROBERT SAUCIER

Sep, 9. 2009 9:49AM LONG BEACH WORK CENTER 

No. 7572 P. 1 

INTEROFFICE MEMOR.ANDUM 

To; 

FROM; 

SUJECT= 

DATEz 

'R.OB~RT WEAVER. ROAD MANAGER 

LONG BEACH WORK Cll;NTER 

OVERTIME - DISTRICT .3 

91912009 

FRIDAY, SEPTEMBER 4, 2009: 

TOMMY ALLEN CALL-OUT (3 HOURS) 

UMAR FARMER CAIL·OUT (3 HOUllS) PALLEN TREE LIMB

H 

ARRISON COUNTY 

",,,,,,,,,,,. 

f""~ SUp11r", 

"~' 0 ,"""_ ~~ 

l'O "' X ....., 

l~( 

, ''0\ 

BOARD OF SUPERVISORS 

(?\ I~J 

10076 LORRAINE ROAD • GULFPORT, MISSISSIPPI 39503 ~;:.\ ,.'£1 

(228) 896-0201 /896-0210 / FAX (228) 896-0203 X'1h'- ",'~I:...l 

'\:

MINUTES 


MINUTE BOOK JULY-AUGUST*SEPTEMBER 2009 

(SUPERVISOR SWETMAN OUT ON VOTE.) 



ORDER APPROVING MEMORANDUM OF 

UNDERSTANDING BETWEEN HARRISON 

COUNTYIHARRISON COUNTY EMERGENCY 

MANAGEMENT AGENCY AND THE AMERICAN RED 

CROSS, MISSISSIPPI GULF COAST CHAPTER, TO 

ASSIST IN ANY MAN MADE/NATURAL EVENT WHERE 

THEIR SERVICES ARE NEEDED 


MISSISSIPPI, that the Board does HEREBY APPROVE Memorandum ofUnderstanding 

between Harrison County/Harrison County Emergency Management Agency and the American 

Red Cross, Mississippi GulfCoast Chapter, to assist in any man made/natural event where their 

services are needed, which Memorandum ofUnderstanding follows this Order as Exhibit A. 

Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and 






Supervisor CON1\J"IE ROCKeO voted 

(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




• 

Memorandum ofUnderstanding 

Between 

The American Red Cross 

• 

and 

Harrison County, MS 

• 

IEX~IBITI

• I. 

Purpose 

The purpose ofthis Memorandum ofUnderstanding ("MOU") is to define a working relationship 

between The American Red Cross (hereinafter "Red Cross") and Harrison County, State of 

Mississippi, its agencies, counties, and municipalities (hereinafter Harrison County Emergency 

Management Agency), in preparing for and responding to certain disaster situations. This MOD 

provides the broad framework for cooperation between the Red Cross and the (Harrison County 

Emergency Management Agency) in rendering assistance and service to victims ofdisaster, as 

well as other services for which cooperation may be mutually beneficial. 

II. 

Independence ofOperations 

• 

III. 

Each party to this MOU will maintain its own identity in providing service. Each organization is 

separately responsible for establishing its own policies and procedures and financing its own 

activities. 

Disasters Covered by tbis MOU 

The Red Cross provides disaster services pursuant to its Bylaws and other internal policies and 

procedures as well as its Congressional Charter, codified at Title 36, Sections 300101-300111, of 

the United States Code (1998). In the Charter, Congress authorized the Red Cross "to carry out a 

system ofnational and international reliefin time ofpeace, and apply that system in mitigating 

the suffering caused by pestilence, famine, fire, floods, and other great national calamities, and to 

devise and carry out measures for preventing those calamities." 

The Red Cross role was reaffinned in the 1974 Disaster ReliefAct (public Law 93- 288), the 

1988 Robert T. Stafford Disaster Reliefand Emergency Assistance Act (public Law 100-101), 

and the The Disaster Mitigation Act of2000 (public Law 106-390). The Federal law governing 

disaster relief, found in Title 42, Chapter 68 ofthe United States Code, defines "emergencies" 

and "major disasters" as follows: 

"Emergency" means any occasion or instance for which, in the determination ofthe President, Federal 

assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property 

and public health and safety, or to lessen or avert the threat ofa catastrophe in any part ofthe United States. 

• 

"Major disaster" means any natural catastrophe (including any hurricane, tornado, storm, high water, winddriven 

water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), 

or, regardless ofcause, any fire, flood, or explosion, in any part ofthe United States, which in the 

determination ofthe President causes damage ofsufficient severity and magnitude to warrant major disaster 

assistance under this chapter to supplement the efforts and available resources ofStates, local governments, 

and disaster relieforganizations in alleviating the damage, loss, hardship, or suffering caused thereby. 

2

• 

On a local level. the Red Cross responds to all kinds ofdisasters. whether or not they are the 

subject ofa presidential declaration. The disasters to which the Red Cross responds include any 

threatening event ofsuch destructive magnitude and force as to dislocate people, separate family 

members, damage or destroy homes, or injure or kill people. A disaster produces a range and 

level ofimmediate suffering and basic human needs that cannot be promptly or adequately 

addressed bythe affected people and impedes them from initiating and proceeding with their 

recovery efforts. 

Some disasters are natural disasters, such as floods, tornados, hurricanes, typhoons, winter 

storms, tsunamis, hail storms, thunderstorms, wildfires, windstorms, epidemics, and earthquakes. 

Human-caused disasters, which may be intentional or unintentional, include residential fires, 

building collapses, transportation accidents, hazardous materials releases, explosions, and 

domestic acts ofterrorism. All ofthese are within the Red Cross mission. 

IV. 

Organization ofthe American Red Cross 

• 

The national headquarters ofthe Red Cross is located in Wasb.itigton, D.C. National 

headquarters is responsible for implementing policies and procedures that govern Red Cross 

activities and providing administrative and technical supervision and guidance to the chartered 

units, which include chapters and blood services regions. Each chapter has certain authority and 

responsibility for carrying out Red Cross disaster preparedness and response activities, delivering 

local Red Cross services, and meeting corpomte obligations within the territorial jurisdiction 

assigned to it. Each chapter is familiar with the hazards ofthe locality and surveys local 

resources for personnel, equipment, supplies, transportation, emergency communications, and 

facilities available for disaster relief. The chapter also formulates coopemtive plans and 

procedures with local government agencies and private organizations for reliefactivities should a 

disaster occur. In canying out their disaster preparedness and response activities, each chapter 

coordinates with one ofeight Regional Service Areas that provide immediate technical and 

logistical support to chapters within theirjurisdictions. 

Through its nationwide organization, the Red Cross coordinates its total resources for use in 

large disasters. Services are provided to those in need regardless ofcitizenship, race, religion, 

age, sex, or political affiliation. In providing disaster services, the Red Cross follows the 

Fundamental Principles ofthe International Red Cross and Red Crescent Movement. 

V. American Red Cross Disaster ReliefAssistance 

• 

Red Cross emergency assistance is designed to minimize the immediate suffering caused by a 

disaster by providing food, clothing, shelter, first aid, and other assistance to address basic 

human needs. Red Cross emergency assistance may be provided either as mass care, individual 

3

• 

assistance, or a combination ofthe two, depending on the victims' needs. Mass care is provided 

through any combination ofthree integrated elements: I) individual or congregate temporary 

shelters; (2) fixed or mobile feeding opemtions, and (3) distribution ofreliefsupplies. Individual 

assistance is provided to individuals and families through the purchase ofneeded items and/or 

services or referrals to other agencies and organizations that offer assistance to disaster victims at 

no charge. The Red Cross also processeswelfare information requests. In addition to emergency 

assistance, the Red Cross participates in community recovery programs after major disasters. 

Red Cross disaster response activities vary depending upon the nature and scope ofthe required 

response, as follows: 

Mass Casualty Incidents: Mass casualty incidents are usually the result oftransportation 

accidents, fires in high-occupancy structures, industrial accidents or similar disasters. In mass 

casualty disasters, the Red Cross closely coordinates with the authorities at the scene (including 

firefighters, police, and government agencies) and representatives ofthe owner/opemtor. 

Depending on the nature and scope ofthe disaster, the needs ofthe victims and workers, and the 

response ofthe owner/operator, the Red Cross may engage in a number ofactivities to assist 

victims, survivors, families ofvictims or survivors, emergency workers or others. These services 

include but are not limited to shelter, food, basic first aid, and mental health services. 

• 

Aviation Disasters: The Red Cross has a special role in major aviation disasters. Under the 

provisions ofthe Aviation Disaster Family Assistance Act of 1996 (p.L. 104-264), airlines, the 

National Transportation Safety Board (NTSB), and a "designated independent nonprofit 

organization" were given specific responsibilities with regard to coordinating the emotional care 

and support ofthe families ofpassengers involved in aviation disasters. The NTSB, as part ofits 

Federal Family Assistance Plan for Aviation Disasters, has designated the Red Cross as the 

organization responsible for Family Care and Mental Health. The Red Cross has accepted this 

role and has specially trained staffon calion its 'Critical response Team" (CRT) who initiate 

support within hours ofa request from the NTSB for services. 

Hazardous Material Situations: When an actual or potential hazardous material situation results 

in an evacuation, the Red Cross provides emergency mass care until families can return home. If 

public authorities deem it necessary for families to relocate permanently, the Red Cross works 

with other community organizations to provide temporary mass care or casework assistance. 

The American Red Cross does not provide disaster assistance where government officials or 

agencies require building evacuation as a result ofchronic deferred m.aintenance~ code violations, 

radon contamination or :fire hazards. 

• 

Nuclear Facility or Transportation Accidents: In the event ofan evacuation due to a nuclear 

power plant accident or transportation accident involving radioactive materials, the Red Cross 

provides mass care services for the evacuees and emergency workers. The Red Cross coordinates 

with public health authorities with respect to health concerns and the possible need for 

decontamination, but the Red Cross does not engage in decontamination activities. Ifthe Red 

Cross is operating evacuation shelters, evacuees and workers must undergo any necessary 

4

• 

decontamination 

before they are admitted to the shelter. 

Civil Disorder: Situations involving civil disorder ~ such as riots or hostage incidents - are 

not within the usual scope ofthe Red Cross's disaster reliefactivities. Nevertheless, when basic 

human needs are not being met as a result ofcivil disorder, the Red Cross may participate in 

community actions to supplement the efforts ofcivil authorities by providing mass care and other 

services upon request ofappropriate government authorities ifRed Cross resources are available. 

The Red Cross will provide services only in a safe and secure area. 

Catastrophic Incident: A catastrophic incident, as defined by the National Response Plan, is any 

natural or mamnade incident, including terrorism, that results in extraordinary levels ofmass 

casualties, damage or disruption, and severely affects the population, infrastructure. environment. 

economy. national morale and/or government functions. A catastrophic incident results in 

sustained national effects over a prolonged period. In a catastrophic incident, the Red Cross will 

work closely with appropriate state and local government and non-government partners to 

provide mass care. including shelter, feeding. first aid. and other assistance to address basic 

human needs in a safe environment. 

Repatriation olU.S. Citizens andDependents: During the emergency repatriation ofU.S. 

citizens and dependents evacuated from foreign countries during emergencies. the Red Cross 

will, at designated ports ofentry, cooperate with federal. state, local and voluntary agencies 

involved with their reception, temporary care and onward transportation, to provide shelter, 

• feeding and basic ftrst aid among other services. 

Other Events or Situations: Inthe event ofother unforeseen events or situations in which human 

suffering is involved, the Red Cross will coordinate with appropriate government and nongovernment 

partners to provide mass care, including shelter, feeding. first aid, and other 

assistance to address basic human needs. as resources are available to assist. 

V. Role ofHarrison County Emergency Management Agency in Disaster Response Activities 

[DESCRIBE AND/OR LIST KEY LAWS OR OTHER AUTHORITIES THAT SET FORTH 

THE STATE OR COMMONWEALTH'S ROLE IN DISASTER RESPONSE ACTIVITIES] 

Vll. 

Cooperative Actions 

The Red Cross and the State will coordinate in rendering their respective disaster reliefactivities 

in the following manner: 

• 

1. Maintain close liaison at all levels ofboth the ARC and the Harrison County Emergency 

Management Agency by conferences, meetings. telephone, facsimile, e-mail. and other 

means. Share current data regarding disasters, disaster declarations. and changes in 

5

• 

applicable legislation. Include a representative ofthe other party in appropriate 

committees and task forces formed to mitigate, prepare for, respond to, and recover from 

disasters and other emergencies. 

2. Keep each other informed ofdisaster and emergency situations, the human needs created 

by the events, and the actions they have taken regarding service delivery to clients. 

3. During a disaster the Red Cross will, as appropriate at the request ofthe Harrison County 

Emergency Management Agency, provide liaison personnel to the Harrison County 

Emergency Management Agency Emergency Operations Center and any district 

Emergency Operations Centers during a disaster. The Harrison County Emergency 

Management Agency will provide space and other required support, such a computer, e 

mail access and a designated phone line for the Red Cross liaison persOllllel assigned to 

the Emergency Operations Centers. 

• 

4. Harrison County will make available the county fuel resources for use by the American 

Red Cross on a reimbursable basis. The ARC will be able to fuel official vehicles for 

response to the current disaster situation. Following the conclusion or every 10 days 

during an extended operation, the county will submit a request for payment to the 

Financial Funds Director, 2782 Fernwood Road, Biloxi, MS 39535. The county 

understands that payment may take up to 60 days from date submitted. Additionally, The 

Harrison County Emergency Management Agency will ensure that Shelter Security is 

provided for by either the School Resource officers or by Local law enforcement or State 

National Guard personnel. 

5. During the time ofdisaster, keep the public informed ofthe cooperative efforts through 

the public information offices ofthe ARC and the Harrison County Emergency 

Management Agency. 

6. Support the Red Cross in conducting special appeals and campaigns for funds during 

times ofdisaster. 

7. Allocate the responsibility for joint expenses only in writing and only in advance ofany 

commitment. 

8. Advocate for programs and legislation designed to mitigate disaster damage and loss of 

life in the County ofHarrison, State ofMississippi. 

9. Encourage mutual participation and coordination ofservices to the community. 

10. Actively seek to determine other areas/services within the ARC and the County of 

Harrison, State ofMississippi. where cooperation and support will be mutually beneficial. 

• 11. Use or display the name, emblem, or trade marks ofthe ARC or the County ofHarrison, 

6

• 

State ofMississippi. only in the case ofdefined projects and only with the prior express 

written consent ofthe other organization. 

12. Make training, educational and other developmental opportunities available to the other 

party's personnel and explore joint training and exercises. Encourage all staffand 

volunteers to engage in training and exercises, as appropriate. 

13. Explore opportunities for collaboration to provide Community Disaster Education 

("CDE") within the County ofHarrison, State ofMississippi. Cooperative efforts could 

include distributing CDR materials to targeted populations within the conununity, 

preparing volunteers as CDE presenters, orjointly developing and implementing CDE 

plans. 

14. Allow the use ofeach other's facilities. as available and ifagreed upon in writing. for the 

purpose ofpreparedness training, meetings and response and recovery activities. 

15. Widely distribute this MOD within the ARC's and the County ofHarrison, State of 

Mississippi. departments and administrative offices and urge full cooperation. 

VIII. 

Periodic Review 

• The parties will. on an annual basis, on or around the anniversary date ofthis MOD, jointly 

evaluate their progress in implementing this MOD and revise and develop new plans or goals as 

appropriate. 

IX. 

Term and Termination. 

~~~~~;;~;iE~~~~~a~i;:!h~ ~oe:~~;ri~~~~~~~~~7~;;~~1 

meet to review the progress and success ofthe cooperative effort. In connection with such 

review, the parties may decide to extend this MOD for an additional period not exceeding five 

years. and ifso shall confum this in a signed writing. This MOD may be terminated by written 

notification from either party to the other at any time and for any reason or for no reason. 

:x. 

Miscellaneous 

• 

TIlls MOD does not create a partnership or ajoint venture. Neither party has the authority to 

bind the other to any obligation. It is not intended that this MOD be enforceable as a matter of 

law in any court or dispute resolution forum. The sole remedy for non-performance under this 

MOD shall be termination, with no damages or penalty. 

Signature page follows. 

7

County ofHarrison, State ofMississippi. 

The American Red Cross 

By: 

Name: 

Title: 

(Signature) 

By: 

Name: 

Title: 

(Signature) 

Date 

Date: 

• 

• 

8


Supervisor _--,K::::,;I=::.M~B-=-.~S~A~V~A~NT~ 

moved the adoption of the 

following Order: 

AN ORDER OF THE HARRISON COUNTY BOARD OF 

SUPERVISORS APPROVING A POLICY REQUIRING 

MANDATORY TRAINING FOR CERTAIN COUNTY 

EMPLOYEES TO COMPLY WITH THE MISSISSIPPI 

DEPARTMENT OF HOMELAND SECURITY'S NATIONAL 

INCIDENT MANAGEMENT SYSTEM· (NIMS) AND INCIDENT 

COMMAND SYSTEM (ICS) AS RECOMMENDED BY THE 

EMERGENCY MANAGEMENT DIRECTOR, AND FOR 

RELATED PURPOSES. 

WHEREAS, on September 14, 2009, the Board approved a policy requiring mandatory 

training for county employees to comply with the requirements of the Mississippi Department of 

Homeland Security's National Incident Management System (NIMS) and Incident Command 

System (leS); and 

WHEREAS, the Director of the Harrison County Emergency Management/Homeland 

Security/E911 Commission has reviewed the requirements under the National Incident 

Management System and Incident Command System and has recommended mandatory 

training for county employees; and 

WHEREAS, the required minimum training for all county employees will be: 

FEMA IS 

700 NlMS Introduction; ICS-100 Introduction to ICS; ICS-200 Basic ICS; and 

WHEREAS, the required training for any county employee that oversees or supervises 

personnel or volunteers, all foremen and assistants, and Emergency Operations Center staff, 

paid or volunteer, will be: FEMA IS-700; ICS-100; ICS-200; ICS-300; Intermediate ICS; and 15- 

BOOB National Framework; and 

WHEREAS, the required training for all county Department Heads, Assistants, 

Command Staff, General Staff, Area Command, and EMA Staff will be: FEMA IS-700; ICS-100; 

ICS-200; ICS-300; IS-BOOB, ICS-400, and Advanced ICS.

NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF 

HARRISON COUNTY, MISSISSIPPI: 

SECTION I. The findings, conclusions, and statements of fact contained in the foregoing 

preamble are hereby adopted, ratified, and incorporated herein. 

SECTION II. 

That the mandatory training requirements for certain county employees 

under the National Incident Management System and Incident Command System as 

recommended by the Director of the Harrison County Emergency Management/Homeland 

Security/E911 Commission will be implemented as follows: 

A. The required minimum training for all county employees is: FEMA IS 700 NIMS 

Introduction; ICS-100 Introduction to ICS; ICS-200 Basic ICS; 

B. The required training for any county employee that oversees or supervises personnel 

or volunteers; all foremen and assistants; and Emergency Operations Center staff, 

paid or volunteer, is: FEMA IS-700; ICS-100; ICS-200; ICS-300; Intermediate les; and 

IS-BOOB National Framework; 

C. The required training for all county Department Heads, Assistants, Command Staff, 

General Staff, Area Command, and EMA Staff is: FEMA 15-700; ICS-100,' ICS-200; 

ICS-300; IS-BOOB, ICS-400, and Advanced ICS. 

Supervisor CONNIE ROCKCD seconded the Motion to adopt the above and foregoing 

Order, whereupon the question was put to a vote with the following results: 

SupervisorW. S. SWETMAN III voted AYE 



-- 

Supervisor WILLIAM W. MARTIN voted AYE 

Supervisor CONNIE ROCKeO voted AYE 

-- 

The majority of the members present having voted in the affirmative, the Motion was 

declared carried, and the Order adopted on this the 14th day of September ,2009. 

-2-

MINUTES 





ORDER TAKING OFF THE TABLE ITEM # 10 OF THE 

SEPTEMBER 8, 2009 MEETING REGARDING 

CONCURRENCE WITH THE PLANNING COMMISSION 

TO APPROVE A ZONING MAP AMENDMENT FOR TAX 

PARCEL 0703-19-027.000, CASE FILE 0908HC209, 

SUPERVISOR'S VOTING DISTRICT 5 


MISSISSIPPI, that the Board does HEREBY TAKE OFF THE TABLE Item # 10 ofthe 

September 8, 2009 meeting regarding concurrence with the Planning Commission to approve a 

Zoning Map Amendment for tax parcel 0703-19-027.000, case file 0908HC209, Supervisor's 

Voting District 5. 








AYE 

AYE 

AYE 

AYE 

AYE 




ORDINANCE NO. 0908HC209 


Supervisor CONNIE M. ROCKCO moved the adoption ofthe following order: 

AN ORDER CONCURRING WITH THE PLANNING 

COMMISSION TO APPROVE A ZONING MAP 

AMENDMENT FILED BY DALE CONNER FOR A 3.83 

ACRE PARCEL OF LAND, THE PROPERTY IS 

CURRENTLY ZONED AS AN E-l (VERY LOW DENSITY 

RESIDENTIAL) DISTRICT. THE REQUEST IS TO 

CHANGE THE ZONING DISTRICT CLASSIFICATION TO 

A C-2 (GENERAL COMMERCIAL) DISTRICT. 

WHEREAS, the Harrison County Board ofSupervisors finds and does so determine 

under Section 1407 and based upon the recommendation ofthe Harrison County Planning 

Commission and county departments, as well as its existing needs and development, and based 

upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability 

for particular purposes, that the property which is generally described as a 3.83-acre parcel of 

land being located 21467 Hwy 49 should be rezoned for the purpose ofplacing a highway 

oriented truck sales business on the property. The subject property ad valorem tax parcel is 

0703-19-027.000. The case file is 0908HC209. 

NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF 


SECTION I: That the Official Zoning Map ofHarrison County Zoning Ordinance ofthe 

County ofHarrison, adopted the 28th day ofAugust, 2000, as amended, be and the same is 

hereby amended to provide that the following described property be rezoned from its present 

classification ofa E-l (Very Low Density Residential) District to that ofa C-2 (General 

Commercial) District. 

DESCRIPTION: 0703-19-027.000 

3.6 AC (C) BEG 30 FT S OF NW COR OF NE 1/4 OF SEC 19 ON S MAR OF NOBLE RD S 

442.3 FT E 405.3 FT TO W MAR OF HWY 49 N ALONG HWY 447.2 FT TO NOBLE RD W 

ALONG RD 337 FT TO POB PART OF NW 1/4 OF NE OF SEC 19-5-11 

The subject property ad valorem tax parcel is 0703-19-027.000 

See attached site location map. 

SECTION 2: For good cause being shown and the interest and welfare ofHarrison 

County, the citizens thereof require that the said Ordinance be in full force and effect 

immediately upon its passage and enrolled as provided by law. 

Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing 

Ordinance whereupon the question was put to a vote with the following r~sults:

Supervisor W.S. SWETMAN III voted 


Supervisor MARLIN LADNER voted 

Supervisor WILLIAM MARTIN voted 


~.. AYE 

AYE 

AYE 

AYE 

AYE 

The majority of the members present havin~ voted in the affirmative, the motion was 

declared carried and the Order adopted on this the 14 t day of September, 2009.

Exhibit "A" 

32 

SroR~ 

\ 

\ 

\ 

\ 

\ 

\ &0 

\ 

\ 

\ 

( 

-... ..•., 

/ 

/ 

P~'lt::fU. I - 5 

DISPLdY 

AR~4__

MINUTES 





ORDER CONCURRING WITH THE COUNTY 

ADMINISTRATOR ON EMPLOYMENT, AS LISTED AND 

ON FILE WITH THE PAYROLL CLERK AND 

PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY CONCUR with the County Administrator on 

employment, as listed and on file with the Payroll Clerk and Personnel Department: 

Kura McDonald, Senior Resources, full-time Program Aide, effective 9/8/09. (Replacing 

Erica Holliman) 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER CONCURRING WITH THE ROAD MANAGER ON 

EMPLOYMENT CHANGES, AS LISTED AND ON FILE 

WITH THE PAYROLL CLERK AND PERSONNEL 

DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY CONCUR with the Road Manager on employment 

changes, as listed and on file with the Payroll Clerk and Personnel Department: 

Bronson Quave, Road Department/D'Iberville Work Center, going from temporary 

full-time Equipment Operator I to regular full-time Equipment Operator II, going from hourly to 

salary, effective 9/16/09. (Replacing Kevin Milstead) 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER SPREADING ON THE MINUTES TERMINATIONS 

FOR THE HARRISON COUNTY SHERIFF'S 

DEPARTMENT, AS LISTED 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES terminations for the 

Harrison County Sheriftls Department, as listed: 

Jose Hernandez, Correctional Officer, efl'ective 9/1/09. 







Supervisor CONNIE ROCKeO voted 

AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 


MINUTE BOOK JULY·AUGUST·SEPTEMBER 2009 



ORDER SPREADING ON THE MINUTES EMPLOYMENT 

FOR THE HARRISON COUNTY SHERIFF'S 

DEPARTMENT, AS LISTED AND ON FILE WITH THE 

PAYROLL CLERK AND PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment for the 

Harrison County Sheriffs Department, as listed and on file with the Payroll Clerk and Personnel 

Department: 

Kenneth S. Henderson, Communications Supervisor (OIC), full time, effective 8/31/09. 








AYE 

AYE 

AYE 

AYE 

AVE 




MINUTES 





ORDER SPREADING ON THE MINUTES EMPLOYMENT 

CHANGES FOR THE HARRISON COUNTY SHERIFF'S 

DEPARTMENT, AS LISTED AND ON FILE WITH THE 

PAYROLL CLERK AND PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment 

changes for the Harrison County Sheriff's Department, as listed and on file with the Payroll Clerk 

and Personnel Department: 

Christie Kessler, Dispatch, Longevity pay increase, effective 911109. 

Tammy Moore, Dispatch, Longevity pay increase, effective 9/1/09. 

Glenda Peterson, Dispatch, Longevity pay increase, effective 9/1/09. 

Amanda Clark, Transport, Longevity pay increase, etIective 9/1/09. 

Michael Marble, Transport, Longevity pay increase, effective 9/1/09. 

Edward Dawson, Investigator Sgt., Longevity pay increase, effective 9/1/09. 

Mark Hoskins, Investigator, Longevity pay increase, effective 911109. 

Donald Necaise, patrolman, Longevity pay increase, effective 9/1/09. 

Brian Abel, Correction Officer, Longevity pay increase, effective 9/1/09. 

Tommie Ashford, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Deloris Bartley, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Perry Bartley, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Charles Blackwell, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Chevis Bobinger, Corrections Officer, Longevity pay increase, efl'ective 9/1/09. 

Donald Cabana, Warden, Longevity pay increase, effective 9/1/09.

MINUTES 



Pablo de la Cruz, Corrections K9, Longevity pay increase, effective 9/1/09. 

John Dees, Specialist, Longevity pay increase, effective 9/1/09. 

Sammy Gaines, Corrections Officer, Longevity pay increase, effective 9/1 /09. 

Lisa Grow, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Jeffery Hamilton, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Nicholas Heiden, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Paula Hentges, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Melinda Hester, Sergeant, Longevity pay increase, effective 9/1/09. 

Barry Kennon, Sergeant, Longevity pay increase, effective 9/1/09. 

Kevin Latham, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Luther Leach, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Naomi Pettis, Specialist, Longevity pay increase, effective 9/1/09. 

Bruce Simmons, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Clyde Sipler, Specialist, Longevity pay increase, effective 9/1/09. 

Douglas Smith, Jr., Corrections Officer, Longevity pay increase, effective 9/1/09. 

Janice Stewart, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Lucinda Towner, Corrections, Longevity pay increase, effective 9/1/09. 

Joseph Tuten, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Imelda Wolsieffer, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Ricky Woods, Corrections Officer, Longevity pay increase, effective 9/1/09. 

Matthew Dailey, Sergeant, Longevity pay increase, effective 9/1/09. 

Mark Laville, School Resource Officer, Longevity pay increase, effective 9/1/09. 

Floyd Mosley, Corrections Officer, Removal of SMU pay, effective 9/1/09.

MINUTES 



Latisha Moore, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Lisa McQueen, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Walter Johnson, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Robert Immel, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Michael Drongowski, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Jeffery Frye, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Ernesto Cabral, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Anthony Brown, Corrections Officer, Removal ofSMU pay, effective 9/1/09. 

Supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and 







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MINUTES 




The Sheriffs representative reported that 924 persons are currently housed the Harrison 

County Jail Facilities. 631 are at the jail and 293 in the pods. These numbers include 134 

misdemeanors and 126 females. 

There was no Board action taken on this matter.

MINUTES 




(SUPERVISOR ROCKCO OUT ON VOTE.) 


ORDER TABLING THE REQUEST TO REPLENISH THE 

PETTY CASH BUY MONEY ACCOUNT IN THE NAME OF 

TROY PETERSON FOR $8,346.00, PAYABLE FROM THE 

FORFEITURE ACCOUNT 


MISSISSIPPI, that the Board does HEREBY TABLE the request to replenish the Petty Cash buy 

money account in the name ofTroy Peterson for $8,346.00, payable from the forfeiture account. 








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MINUTES 






ORDER TABLING THE REQUEST TO REPLENISH THE 


CARL RHODES FOR $500.00, PAYABLE FROM 

FORFEITURE. 


MISSISSIPPI, that the Board does HEREBY TABLE the request to replenish the Petty Cash buy 

money account in the name ofCarl Rhodes for $500.00, payable from forfeiture. 








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MINUTES 





ORDER TABLING THE REQUEST TO INCREASE THE 


CARL RHODES IN THE AMOUNT OF $461.47 FOR A 

TOTAL INCREASED BALANCE OF $1,500.00, PAYABLE 

FROM FORFEITURE 


MISSISSIPPI, that the Board does HEREBY TABLE the request to increase the Petty Cash buy 

money account in the name ofCarl Rhodes in the amount of$461.47 for a total increased 

balance of$1,500.00, payable from forfeiture. 








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MINUTES 


MINUTE BOOK JULY-AUGUST~SEPTEMBER2009 



Supervisor W. S. SWETMAN III moved adoption ofthe following: 

ORDER ACKNOWLEDGING THE RECEIPT OF LISTED 

CHECKS TENDERED TO THE HARRISON COUNTY 

SHERIFF'S OFFICE FOR DEPOSIT IN THE PROPER 

ACCOUNT, TOTALING $72,188.97 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE the receipt oflisted checks 

tendered to the Harrison County Sheriffs Office for deposit in the proper account, totaling 

$72,188.97, as listed: 

Tiger Canteen $42,789.76 

State ofMississippi (4) $21,848.54, $2,389.55, $1,511.76, & $3,649.36 

Supervisor KIM B. SAVANT 'seconded the motion to adopt the above and foregoing 







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(OUT ON VOTE) 




MINUTES 






ORDER AUTHORIZING THE PURCHASE OF ONE DUAL 

PURPOSE CANINE WITH A FOUR-WEEK HANDLER'S 

COURSE AND CERTIFICATION INCLUDED FROM THE 

LOW QUOTE SUBMITTED BY US K9 UNLIMITED FOR 

$13,900.00, PAYABLE FROM 029-215-922 FORFEITURE 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofone dual purpose 

canine with a four-week handler's course and certification included from the low quote submitted 

by US K9 Unlimited for $13,900.00, payable from 029-215-922, which quotes follow this Order 

as Exhibit A. 








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. 

• 

Quote 

US K9 Unlimited, Inc. 

10919 Odion Road 

Kaplan,. La 70548 

337.316.0477 

www.usk9.com 

Harrison County 5.0. 

ATTN: Fran 

PO Box Drawer CC 

Gulfport, MS 39502 

Due Date: 

Billed Date: 

QUOTE Dual 

Purpose 

Canine 

9/9/09 

8/26/09 

Fixed Services/Products 

8/26/09 

Quote Dual 

Purpose Canine 

$13,900.00 

Imported Dual Purpose 

Canine. 4 week handler's 

course and certification 

included. 

1 

$13,900.00 

,,-) 

A 1.5% late fee will be added to all invoices still due after 30 days. 

•

..~ 

North American K-9, LLC. 

William C. Picou 

585 Arbor Drive 

Madison, Ms. 39110 

Phone~01)720-8998 

DATE: September 2, 2009 

INVOICE # 2009-02 

BILL TO: 

Harrison County Sheriff's Office 

Gulf Port, Mississippi 

. 

.. 

One dual purpose import police K9 and handler course 

$ 14,500.00 

\ .. - 

SUBTOTAL $ 

14,500.00 

1----------1 

TAX RATE 

0.00% 

SALES TAX 

OTHER 

TOTAL $ 

14,500.00 

• THANK 

YOU FOR YOUR BUSINESS!

MINUTES 


MINUTE BOOK JULY~AUGUST~SEPTEMBER 2009 


Rene Davis, Site Coordinator for the D'Iberville! East Biloxi Weed & Seed program 

appeared before the Board to announce that the county was approved for the fifth round ofa 

program that has dramatically decreased crime in the area. This year's program will focus on a 

bilingual task force and a new website compiling available resources. The next emphasis will be 

for the west side ofthe county. 

following: 

After full discussion, Supervisor W. S. SWETMAN III moved adoption ofthe 

ORDER AUTHORIZING THE BOARD PRESIDENT TO 

EXECUTE THE DEPARTMENT OF JUSTICE, OFFICE OF 

JUSTICE PROGRAM, GRANT 2009-WS-QX-0040, FY 09 

WEED & SEED, IN THE AMOUNT OF $141,995.00 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute the 

Department ofJustice, Office ofJustice Program, grant 2009-WS-QX-0040, FY 09 Weed & 

Seed, in the amount 01'$141,995.00, which grant follows this Order as Exhibit A. 








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I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 

Harrison County Board ofSupervisors 

P.O. Box Drawer CC 

Gulfport, MS 39502-0860 

4. AWARD NUMBER: 2009-WS-QX-0040 

5. PROJECT PERIOD: FROM 10/01/2009 TO 09/30/2010 

BUDGET PERIOD: FROM 10/0112009 TO 09/30/2010 

I 

IA. GRANTEE IRSNENDORNO. 

646000426 

I • 6. AWARD DATE 09/1 0/2009 

--+--- 

i 8. SUPPLEMENT NUMBER 

I 

I 00 

_ 

7.ACTION 

Initial 

.__ .__ ._._.__ .._------- 

3. PROJECT TITLE 

D'IbervillelEast Biloxi Weed and Seed 

I 

i 9. PREVIOUS AWARD AMOUNT 

$0 

._---------------------_.._-- 

10. AMOUNT OF THIS AWARD 

--_..__._-_.._----------------------- 

$ 141,995 

$ [41,995 

1 

_-_·_-----------_· .--- 

12. SPECIAL CONDITIONS 

THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH 

ON THE ATTACHED PAGE(S). 

13. STATUTORY AUTHORITY FOR GRANT 

This project is supported under 42 U.S.c. sections 103-105 

_._....__._-_.._----- 

15. METHOD OF PAYMENT 

PAPRS 

......................._.__ 

_ _-------=== 

AGENCY APPROVAL 

16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 

Laurie Robinson 

Acting Assistant Attorney General 

GRANTEE ACCEPTANCE 

18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL 

Windy Swetman 

Supervisor District One 

_.. _._-_. __._---------_._-_._------------.._- -_. --j-- ... _.._- .._..._..- 

---------_.. _._.__..._... _..... 

17. SIGNATURE OF APPROVING OFFICIAL 

19. SIGNATURE OF AUTHOR[ZED RECIPIENT OFFIC[AL 19A. DATE 

._ _ _--_._._-----------'-------_._-_._--------_.. 

•••••••• AGENCY USE ONLY 

20. ACCOUNTING CLASSIFICAnON CODES 

21. IWSAGTOl25 

FISCAL FUND BUD. DIV. 

YEAR CODE ACT. OFe. REG. SUB. POMS AMOUNT 

x Q WS 26 00 00 141995 

..... __..... 

I 

.__L . . 

OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. 

OJP FORM 4000/2 (REV. 4-88)

PROJECT NUMBER 2009-WS-QX-0040 AWARD DATE 

09/10/2009 

SPECIAL CONDITIONS 

1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition ofthe 

Office ofJustice Programs (OJP) Financial Guide. 

2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (ifrecipient is 

required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a 

violation ofits Certified Assurances and may result in suspension or termination offunding, until such time as the 

recipient is in compliance. 

3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133, Audits of States, 

Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or 

other related requirements may be imposed, ifoutstanding audit issues (ifany) from OMB Circular A-133 audits (and 

any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the current 

edition ofthe OJP Financial Guide, Chapter 19. 

4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support ofthe 

enactment, repeal, modification or adoption ofany law, regulation or policy, at any level ofgovernment, without the 

express prior written approval ofOJP. 

5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, 

subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims 

Act; or 2) committed a criminal or civil violation oflaws pertaining to fraud, conflict ofinterest, bribery, gratuity, or 

similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, 

abuse, or misconduct should be reported to the OIG bymail: 

Office ofthe Inspector General 

U.S. Department ofJustice 

Investigations Division 

950 Pennsylvania Avenue, N.W. 

Room 4706 

Washington, DC 20530 

e-mail: oig.hotline@usdoj.gov 

hotline: (contact information in English and Spanish): (800) 869-4499 

or hotline fax: (202) 616-9881 

Additional information is available from the DO] OIG website at www.usdoj.gov/oig. 

6. Grantee acknowledges that this award has a limited obligation and payment period and is not eligible to be 

supplemented with funds from other fiscal years. Therefore, timely implementation ofthis project is required. 

7. The grantee/fiscal agent and Steering Committee recognizes that it must come into compliance with all new statutory 

requirements for Weed and Seed programs. See 42 U.S.c. Section 104. This includes, but is not limited to, amending 

its existing Operating Policies and Procedures, consistent with guidance that will be provided by CCDO, to include the 

U.S. Attorney (for the District encompassing the community) and the Drug Enforcement Administration's special agent 

in charge (for the jurisdiction encompassing the community) as voting members ofthe Steering Committee. 

OJP FORM 4000/2 (REV. 4-88)

PROJECT NUMBER 2009-WS-QX-0040 AWARD DATE 

0911012009 

SPECIAL CONDITIONS 

8. While specific program strategies may vary from site to site, the planning, development and execution for the following 

elements shall be common to all Weed and Seed sites. These common elements are: (1) to organize and regularly 

convene a Weed and Seed steering committee; (2) to maintain focus on the four components in the target 

neighborhood; (3) to screen applicants working with children while selecting and mobilizing resources to address 

neighborhood problems; and (4) to regularly revisit goals, objectives, and the implementation strategies and schedules. 

Failure to substantially comply with these elements is cause to discontinue grant funding. 

9. The grantee agrees to require that organizations which receive grant funds certify, as part ofthe contract, that they have 

appropriate hiring policies and screening procedures for employees who will be working with youth and other residents 

as part ofthe Weed and Seed strategy. 

10. Grantee agrees that ifit chooses to award mini grants (sub-grants), those mini grant awards will be made for criminal 

justice purposes. Grantee also agrees to ensure that these procedures comply with the OJP Financial Guide. 

For purposes of this condition, "criminal justice purposes" shall mean those activities contemplated in the definition of 

"criminal justice" found in the Omnibus Crime Control and Safe Streets Act, 42 V.S.C: 3791 (a)(1). "Criminal justice" 

is defined as " activities pertaining to crime prevention, control, or reduction, or the enforcement ofthe criminal law, 

including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including 

juveniles, activities ofcourts having criminal jurisdiction,and related agencies (including but not limited to 

prosecutorial and defender services, juvenile delinquency agencies and pretrial service or release agencies), activities of 

corrections, probation, or parole authorities and related agencies assisting in the rehabilitation, supervision, and care of 

criminal offenders, and programs relating to the prevention, control, or reduction ofnarcotic addiction and juvenile 

delinquency." 

11. Grantee agrees to submit a copy ofany revisions to the previously submitted and approved Weed and Seed Steering 

Committee Policies and Procedures. These revisions should be submitted to CCOO within 90 days ofthe adoption of 

the revision. 

12. The grantee agrees to submit a Government Performance Results Act (GPRA) Report for each calendar year in which 

the grant remains open. These GPRA reports are due when specified by CCOO, reporting the results from the 

preceding calendar year. 

13. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department ofJustice 

regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal 

Treatment Regulation provides in part that Department ofJustice grant awards ofdirect funding may not be used to 

fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients ofdirect 

grants may still engage in inherently religious activities, but such activities must be separate in time or place from the 

Department ofJustice funded program, and participation in such activities by individuals receiving services from the 

grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations 

participating in programs directly funded by the Department ofJustice are not permitted to discriminate in the provision 

ofservices on the basis ofa beneficiary's religion. 

14. The recipient may not obligate, expend, or draw down funds until the audit report for fiscal year 2008 has been 

submitted to the Federal Audit Clearinghouse, the Office ofthe ChiefFinancial Officer (OCFO) has been notified at 

ask.ocfo@usdoj.gov and a Grant Adjustment Notice has been issued removing this special condition. 

15. Approval ofthis award does not indicate approval ofany consultant rate in excess of$450 per day. A detailed 

justification must be submitted to and approved by the Office ofJustice Programs (OJP) program office prior to 

obligation or expenditure ofsuch funds. 

'----------------------------------------- 

OJP FORM 4000/2 (REV. 4-88)

Washington, D.C. 20531 

Memorandum To: Official Grant File 

From: 

Dennis E. Greenhouse, Director 

Subject: 

Categorical Exclusion for Harrison County Board ofSupervisors 

The subject project involves the following: 

During this project period, law enforcement efforts will focus on coordinated efforts to reduce crime and 

improve the relationship and communication between the cities ofD'Iberville and Biloxi, law 

enforcement agencies, and the community. Community policing goals include increasing 

police/community partnerships to promote and strengthen the community policing efforts through 

community education and other outreach activities. Prevention, intervention, and treatment goals include 

reducing the number ofyouth from the designated area entering the criminal justice system by providing 

educational and recreational enrichment activities and making services more accessible to the 

community. Neighborhood restoration goals include providing assistance to TANF recipients with 

educational opportunities and employment opportunities, reducing the number ofdilapidated structures 

and unsafe vacant lots, and increasing the housing opportunities for the low-to-moderate income 

residents. 

None ofthe following activities will be conducted either under the OIP federal action or a related third 

party action: 

1. New construction. 

2. Any renovation or remodeling ofa property either (a) listed on or eligible for listing on the National 

Register ofHistoric Places or (b) location within a 100 year floodplain. 

3. A renovation which will change the basic use ofa facility or significantly change its size. 

4. Research and technology whose anticipated and future application could be expected to have an effect 

on the environment. 

5. Implementation ofa program involving the use ofchemicals. 

Consequently, the subject federal action meets OIP's criteria for a categorical exclusion as contained in 

paragraph 4.(b) ofAppendix D to Part 61 ofthe Code ofFederal Regulations. Additionally, the proposed 

action is neither a phase nor a segment ofa project which when viewed in its entirety would not meet the 

criteria for a categorical exclusion.

Department ofJustice 

Office ofJustice Programs 

Community Capacity Development 

Office 

I 

I 

I 

GRANT MANAGER'S MEMORANDUM, PT. I: 

PROJECT SUMMARY 

I 

~------ 

! PROJECT NUMBER 

I 

.. 2009-WS-QX-0040 

Grant 

PAGE I OF 

This project is supported under 42 U.S.C. sections 103·105 

I. STAFF CONTACT (Name & telephone number) 

Cory D. Randolph 

(202) 307-0940 

2. PROJECT DIRECTOR (Name, address & telephone number) 

Rene Davis 

Site Coordinator 

170 Porter Avenue 

Biloxi, MS 39530-3753 

(228) 702-3108 

3a. TITLE OF THE PROGRAM 

....L. 

eeDO FY 09 Weed and Seed Program Guide and Application Kit: Continuation Sites 

_ 

3b. POMS CODE (SEE INSTRUCTIONS 

ON REVERSE) 

4. TITLE OF PROJECT 

D'IbervillelEast Biloxi Weed and Seed 

5. NAME & ADDRESS OF GRANTEE 

..._-_._---_._._---------------- 

6. NAME & ADRESS OF SUBGRANTEE 

Harrison County Board of Supervisors 

P.O. Box Drawer CC 

Gulfport, MS 39502-0860 

7. PROGRAM PERIOD 

8. BUDGET PERIOD 

FROM: 10/0112009 TO: 09/30/2010 FROM: 10/01/2009 TO: 09/30/2010 

9. AMOUNT OF AWARD 

$ 141,995 

10. DATE OF AWARD 

09/10/2009 

II. SECOND YEAR'S BUDGET 

13. THIRD YEAR'S BUDGET PERIOD 

12. SECOND YEAR'S BUDGET AMOUNT 

14. THIRD YEAR'S BUDGET AMOUNT 

........._· __·_-----_·_------1 

I 

15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) 

I 

II 

! 

The D'IbervillefEast Biloxi Weed and Seed site received Official Recognition in June 2004. This is the site's fifth and final award to implement its strategy. The 

designated area includes the entire city of D'Iberville - bordered by Lamey Street to the west, Gorenflo Avenue to the east, Back Bay to the south and the 

Tchouttabouffa River to the north - and the cast section ofthe City ofBiloxi that includes Veteran's Avenue east to Point Cadet and Highway 90 (Beach 

Boulevard) north to the bay. 

During this project period, law enforcement efforts will focus on coordinated efforts to reduce crime and improve the relationship and communication between the 

cities ofD'Iberville and Biloxi, law enforcement agencies, and the community. Community policing goals include increasing police/community partnerships to 

promote and strengthen the community policing efforts through community education and other outreach activities.

Prevention, intervention, and treatment goals include reducing the number ofyouth from the designated area entering the criminal justice system 

by providing educational and recreational enrichment activities and making services more accessible to the community. Neighborhood restoration 

goals include providing assistance to TANJI recipients with educational opportunities and employment opportunities, reducing the number of 

dilapidated structures and unsafe vacant lots, and increasing the housing opportunities for the low-to-moderate income residents. 

The site has allocated $71,293 ofthe total $141,995 award to support weeding activities, including community policing. 

Each Weed and Seed site is required to demonstrate its local coordination etlorts in its application for Official Recognition and include a firm 

commitment ofeither time or resources to the project in a specific Memorandum ofUnderstanding. 

calncf

MINUTES 






ORDER APPROVING CLAIMS DOCKET, PER STATUTE 


MISSISSIPPI, that the Board does HEREBY APPROVE claims docket, per statute: 

FUND 

001 

DESCRIPTION 

GENERAL COUNTY 

BEGINNING ENDING 

CLAIM CLAIM 

8076 8205 

002 

SPECIAL LEVY REAPP (ESCROW) 

316 

325 

029 

SHERIFF'S FEDERAL FORFEITURE 

93 

93 

030 

FEDERAL GRANT 

]13 

118 

096 

REAPPRAISAL FUND 

50 

50 

097 

EMERGENCY 911 FUND 

365 

367 

106 

VOLUNTEER FIRE 

559 

567 

114 

SHERIFF'S FORFEITURE FUND 

133 

134 

150 

ROAD FUND 

2173 

2224 

156 

ROAD PROTECTION FUND 

689 

694 

160 

BRIDGE & CULVERT FUND 

198 

202 

170 

HURRICANE FUND 

165 

165 

301 

CAPITAL PROJECT ROAD FU1\lD 

27 

28 

302 

SENIOR CENTERS 

31 

34 

308 KATRINA SUPPLEMENTAL CDBG ACCT 87 89

MINUTES 



650 

JUDICIAL ASSESSMENT CLEARING 

123 

124 

681 

PAYROLL CLEARING FUND 

605 

607 

697 

LONG BEACH WATER MGT LB DRAIN 

65 

69 








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MINUTES 






ORDER APPROVING PAYMENT OF CLAIMS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, as listed: 

a) $18,124.05 to Swetman Security Service, Inv. #2596, guard service for all 

courthouses, Justice and Youth Courts, payable from 001 151 581. 

b) $2,683.80 to Swetman Security Service, Inv. #2595, security guard service for 

Department ofHuman Services, payable from 001450581. 

c) $107.50 to The Koerber Company, PA, Invoice #2846, valuation services Sutter 

Wellworks, payable from 001 100581. 







Supervisor CONNIE ROCKeo voted 

(OUT ON VOTE) 

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MINUTES 






ORDER APPROVING PAYMENT OF CLAIMS, UPON 

RECEIPT OF FUNDS, AND AUTHORIZING BOARD 

PRESIDENT TO EXECUTE THE FOLLOWING CDBG 

REQUESTS FOR CASH AND SUMMARY SHEETS 


MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, upon receipt of 

funds, and HEREBY AUTHORIZES the Board president to execute the following CDBG 

Requests for Cash and Summary Sheets: 

a) $175,875.18 to Eley Guild Hardy, Iny. 08-005-6, Architect/Engineer expenses for 

Downtown Library, CDBG # R-109-024-02-KCR, payable from 308679581, Request for Cash 

No.9. 

b) $1,510.80 to Eley Guild Hardy, Iny. 08-006-8, Architect/Engineer expenses for 

Courthouse Annex, CDGB # R-109-024-03-KCR, payable from 308673 904, Request for Cash 

No.7. 

c) $1,966.66 to Jimmy Gouras Urban Planning, Iny. 8049, Courthouse Annex, CDBG # 

R-l 09-024-03-KCR, payable from 308 673 562. 

d) $102,603.80 to Tyler Construction, Iny. 1, Courthouse Annex, CDBG 

R-109-024-03-KCR, payable from 308 673 904. 

e) $4,695.03 to Eley Guild Hardy, Iny. 08-050-4, CDBG # R-103-024-03-KED, payable 

from 307674581, Request for Cash No. 10. 

f) $406,290.30 to Roy Anderson, Iny. 1, Public Building expense, CDBG # 

R-I03-024-03-KED, payable from 307 674 581.

MINUTES 



g) $266,326.00 to MCC Mechanical, Inv. 2, Public Building expense, CDBG # 

R-103-024-03-KED, payable from 307674581. 

A. 

The above referenced summary sheets and requests for cash follow this Order as Exhibit 








(OUT ON VOTE) 

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MEMO 

DATE: 

TO: 

fROM: 

RE: 

August 31, 2009 

Honorable Marlin Ladner 


OLie Elfer 

Jimmy G. Gouras Urban Planning 


Downtown Library 

CDBG Project # R-109-024-02-KCR 

Request for Cash and Summary Support Sheet 

Enclosed please find the foLLowing invoices for the above referenced project: 

1. Hey, Guild. Hardy 308 ("11 

Invoice number 08-005~6 in the amount of $175,875.18 

For Architectural/Engineering expense 

( 

Also enclosed is {'Request for Cash and Summary Support Sheet No.9" in the 

amount of $175,875.18 for payment of the above invoices. 

Please have the above invoices and Request for Cash and the supporting 

documentation placed on your next agenda for approval. After its approval, the 

appropriate official should sign the "Request for Cash and Cash Summary 

Support Sheet No.9" and return it along with the supporting documentation for 

processing to our office at the following address: 

Debra Tompkins 

Jimmy Gouras Urban Planning 

1100 Cherry Street 

Vicksburg, MS 39183 

JIMMY G. GOURAS 

1..- URBAN PLANNING CONSULTANTS, INC.-------------' 

1100 CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292 • Email: jggouras@bellsouth.net

Mississippi Development Authority 

REQUEST FOR CASH 

SeeUon A: Generallnfonnation Bank Information SecUon B: Pro'ect lnfonnation 

Appljcant Name: Harrisoo County Eledronic Transfer 065500752 

Granl No. Cootrad No. ReqU'!slNo. 

MaiIing Address Post Office Drawer CC Bank Account 

15954B7 

R·l03-D6 R·l09-1l24-1l2·KCR 9 

Street Address Bank Name: The Pecple's Bank 

City, State Zip Gulfport, MS 39502 fo.oo-ess P.O. Drawer 529 

FOR MDA USE ONLY 

ITelephone No. 22B-Il6~ 116 City. Slate ZIP B~oxi, MS 39530 Vendor No. 

Fax Number 22a-B6~16B eleohone No, na-B97-B715 

Email Address pulrich@co,harrison,ms.us Services Rendered tOtS Voucher Number 

cv~ry@co,harrison,m5.us 

From 

To 

August 1, 2009 thru Aug" 'I 31, 2009 

Section C: Reauest Per Activltv 

Approval for Payment 

Signature 

Dale 

Total Prior Request to 

Acti~y Desaiption Budgel Amount Date This Request Remaining Balance Activity Numbers 

1 Ad ministration $ 167,200.00 $ 27,466.66 $ 139,733.34 

2 Application Preparation $ 10,000.00 $ 10,000.00 $ - 

3 ArcMeduraVEngineering $ 404,375.00 $ 148,903.98 $ 175,875.18 $ 79,595.84 

4 Construction of Pu biie Bu Hding $ 5,375,000.00 $ 22,743.00 $ 5,352,257,00 

5 Contingency $ 457,125.00 $ 457,125.00 

6 $ 

Total: $ 6,413,700.00 $ 209,113.64 $ 175,875.18 $ 6,028,711.18 

I Hereby Certify That (a) the services covered by this request have not been received from the Federal Government or expended for such services 

under any other contract agreement or grant; (b) the amount requested will be expended for allowable costs / expenditures under the terms of the 

contract agreement or grant; (c) the amount requested herein does not exceed the total funds obligated by contract; and (d) the funds are requested 

for only immediate disbursements. 

I Hereby Certify That the goods sold and/or services rendered have been delivered and/or performed in good order within the time listed 

above and are in compliance with all statutory requirements and regulations. I certify that this request does not include any advances or 

funds for future.. 091igations. 

; 

. 

::i!gn&wr" or "",n1rizrrrlCial 

- 

q ,ltf'D1 

Debra TompIOns 813112009 

Dale Signed Prepared By Oale Piepared 

Maliin Ladner, President 

Typed Name and TiUe of Authorized Offrcial 

601·63a-7121 

Plepare(s Telephone No.


Cash Summary Support Sheet 

Page 1 of 2 

Applicant Harrison County 

Request No: 

9 Grant Number: 

R-103-06 

Period Cost - Beginning 

August 1, 2009 

Ending Date: 

August 31, 2009 

Contract Number: 

R-109-024-02-KCR 

1. Activity: Architectural/Engineering (a) : (b) 

Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

A. Architectural/Engineering Eley Guild Hardy 08-005-6 $175,875.18 $175,875.18 

B. 

C. 

D. 

Subtotal: $175,875,18 $ . $175,875.18 

2. Activity: Construction of Public Building (a) : (b) 


A. Construction of Public Building $0.00 

B. $0.00 

C. 

D. 

Subtotal: $ - $ . $ . 

3. Activity: (a) : (b) 


A. 

B. 

C. 

D. 

Subtotal:



Request No: 9 


R-103-06 

R-109-024-02-KCR 



A. 

B. 

c. 

D. 

Subtotal: 

5. Activity: Contingency (a) 

, 

(b) 

A. 

B. 

c. 

D. 


Subtotal: 

6. Activity: (a) 

: (b) 

A. 

B. 

C. 

D. 


Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I $ 175,875.18 I $ . 1$ 175,875.18 I 

Cumulative Federal Expended To Date: $384,988.82 

I hereby CerUfy That: a) the services covered by this request have not been received from the Federal Government or expended for such services under any other 

contract agreement or grant; b) the amount requested will be expended for allowable costs/expenditures under the terms of the contract agreement or grant; 

c) the amount requested herein does not exceed the total funds obligated by contract; and d) the funds are requested for only immediate disbursements. 

I Hereby Certify !that the goods sold and/or services rendered have been delivered and/or performed in good order and are." compliance with a~tory requirements 

-. . 

and regulations. , . 

Marlin Ladner, President 

Typed Name and Title of Authorized Official 

• 

$ 

= 

. Signature 01 I"\,,!,horized Official

Mississippi Development Authority Consolidated Support Sheet 

Applicant: 

Request for Cash Number: 


9 

Contract Number: R-109-024-02-KCR 

Totai Amount Requested: $ 175,875.18 

Line lIems 

Administration 

Engineering 

Specific Line Items as Listed in the Budget: 

Application Preparation 

ArchitecturaliEngineering 

Construction of Public Building 

Contingency 

Total Budget 

Amount Requested to 

Date 

'" 'u, ,~vv.ww $ 27,466.66 

Amount of This Request I 

Balance 

$ - $ 139,733.34 

------ $"'---------- 

$ 10,000.00 $ 10,000.00 $ - ~ 

$ 404,375.00 $ 148,903.98 $ 175,875.18 $ 79,595.84 

$ 5,375,000.00 $ 22,743.00 $ - $ 5,352,257.00 

$ 457,125.00 $ - $ - $ 457,125.00 

! 

! 

~ 

! 

! 

$ 6,413,700.00 $ 209,113.64 $ 175,875.18 $ 6,028,711.18 

Total Funds Request to Date: 

Amount of Other Funds Expended to Date: 

CDBG Project Balance 

Period of Projected Cash Needs - Beginning: 

August 1, 2009 Thru August 31, 2009 

$ 384,988.82 

$ 6,028,711.18 

TODAY'S DATE 

CONTRACT BEGIN DATE 

{FROM CONTRACT) 

CONTRACT END DATE 

(FROM CONTRACT) 

CONTRACT EXTENSION (MONTHS) 

(ENTER # OF MONTHS OR "0") 

FINAL CONTRACT COMPLETION DATE 

CONTRACT DURATION (MONTHS) 

% OF CONTRACT PERIOD ELAPSED 

% OF CONTRACT PERIOD REMAINING 

TOTAL CONTRACT 

8131/2009 BUDGET $ 6,413,700.00 

TOTAL AMOUNT SPENT 

11/1712008 TO DATE $384,988.82 

% TOTAL CONTRACT 

11/17/2011 BUDGET SPENT 6.00% 

% CONTRACT BUDGET 

REMAINING 94.00% 

11117/2011 

BUDGET AMOUNT $ 5,832,125.00 Request. 

CONSTRUCTION 

Enter number from Cash 

36.00 

TOTAL CONSTRUCTION 


DOLLARS SPENT TO $ 22,743.00 Request. 

26.21% 

% CONSTRUCTION 

BUDGET SPENT 0.39% 

73.79%

August 26,2009 

ARCHITECTS 

~ 

rE rc re n. n..n ~lo~a~U~~d~I~~::~'P~:: 

u;:, U I!J 

David J, Hardy, AlA 

phen A. Stojcich, AlA 

ALi; ~ ,I "1,-."".., Joseph B, Crain, AlA 

"" ! :':;.'0~ E. Lishen, AlA, LEED AP 

COUNTY ADMINISTft~Q~, 

Stevens, Jr., A~:~~~~~T~~ 

Eric J, Cammarata, AlA 

Douglas M, Roberts, AlA 

Michael W. Schwirian, AlA 

Ms. Pam Ulrich 


1801 23'd Avenue 


Re: 

08-005 Gulfport Downtown Governmental Complex & Library 

CDBG Katrina Supplemental Grant, Harrison County 

Dear Ms. Ulrich: 

Please find enclosed our Invoice No. Six (6) for Architectural Services and Reimbursables 

in the amount of $175,875.18 on the above referenced project. 

If you should have any questions, please do not hesitate to contact me. 

Sincerely, 

WTG/jeg 

dy Architects PA 

!>81 

Cc: Olie Elfer, Jimmy G. Gouras Urban Planning Consultants, Inc. 

Enclosure 

OS-005/Gll 

GULF COAST OFFICE 

1091 Tommy Munro Drive 

Biloxi, MS 39532 

228,594,2323 P 

228.594,2223 F 

JACKSON OFFICE 

418 East Capitol Street 

Jackson, MS 39201 

601.354,2572 P 

601.355,2006 F 

www.eleyguildhardy.com

Eley Guild Hardy Architects PA 



228-594-2323 

INVOICE 


1801 23rd Avenue 


Invoice number 

08-005-6 

Project: 

Gulfport Downtown Governmental Complex & 

Library 

Invoice Date 

08/26/2009 

Billing Period Through: 08/26/2009 

Architect's Fee Basis: 42/log of Construction Cost 

Construction Cost Basis: $ 

Fee Basis: 

Billing Fee: $ 

5,940,000.00 

6.20 % 

368,303.76 

Architectural % of Percent Prior Fee Current 

Description Fee Total Fee Complete Billings Earned Fee 

-_.... ,._---_..•"._--- .._--_.--,._-_.----_._- . -_."'"----",-._-- ._-,..•... _._----, ..._-_.•._- -_._---- '''---''''"---_.. .._------ ._-- 

Schematic Design $ 55,245.56 15.00 100.00 $ 51,406.58 $ 55,245.56 $ 3,838.98 

Design Development $ 73,660.75 20.00 100.00 $ 68,542.10$ 73,660.75 $ 5,118.65 

Construction Documents $ 147,321.50 40.00 100.00 $ 1,400.00 $ 147,321.50 $ 145,921.50 

Bidding and Negotiation $ 18,415.19 5.00 100.00 $ 0.00$ 18,415.19 $ 18,415.19 

Construction Administration $ 73,660.76 20.00 0.00 $ 0.00$ 0.00 $ 0.00 

$ 368,303.76 100.00 80.00 $ 121,348.68 $ 294,643.00 $ 173,294.32 

Relmbursables 

Reimbursables 

Printing & Reproduction 

Postage, Shipping & Delivery 

Billed 

Rate Amount 

$ 2,491.36 

$ 89.50 

Phase subtotal $ 2,580.86 

total $ 2,580.86 

**Total Project Invoice Amount** 

I $ 175,875.18 1 

Approved By: If-lc _ 


Invoice number: 08-005-6 

EG-i 

ARCHITECTS

fie 

An AmerIcan Reprographics Compan~' 

BILL TO: 

REMIT TO: 

RIDGWAY'S - BILOXI 

LOCKBOX 403984 

ATLANTA, GA 303843984 

Phone: (228) 388-8668 

Fax: (228) 388-8187 

TaxId: 746036592 

SHIP TO: 

INVOICE 

C. INVOICE NUMBER~ 

82-066236 

Order: 092634 

Date: 07/22/2009 . 

Time: 2:46PM 

ELEY GUILD HARDY 

NO TAX JOBS 

1041 TOMMY MUNRO DR 

BILOXI MS 39532 

Customer's P.O. 

08-005 

Project Number 

08-005 

Number 

32931 ELEY GUILD HARDY 

NO TAX JOBS 



Phone: (228) 594-2323 

ATTN: ACCOUNTS PAYABLE 

Ordered By 

J'OHNNY BEARDEN 

Ship Via Salesman 

Invoiced By 

Our truck KRISTEN LAYUS 

MELODY DAVIDS 

INV ... -'-....::O-=I--=C~=E~_-r-_, ...__.__. TERMe...!....._~~.t.... 30 Days 

lli{jr---~1!;f-~-I~;~--~-"'--j-~-S~-R-~-~T=~O=i-i~i~i iiii~ ~I ~HI~T~- UN~1tEXTENTH 

3064.05 

3064.06 

3064.06 

3064.04 

3064.01 

3064.01 

11 copy of 9 o~iginals i 

iEeO B&W 11X17 COPIES CP 232 0.2201 

1 copy of 232 originals I 

ECO DIGITAL COL CPY 1ST 8.5Xll EA 18 0.390 

ECO DIGITAL COL CPY 1ST 8.5X11:EA 5 0.390 

ECO B&W 8.SX11 COPIES iCP 51 0.100 

1 copy of 51 originals 

ECO CAD Plot B&W Bond 

SF 10 

1 set of 5(11x17) 10 sq ft 


SF 1506 

1 set of 251 (24x36) 1506 sq ft 

51.04 

7.02 

1. 95 

5.10 

15.30 

2,304.18 

WE SELL HP, KIP, OCE, PLOTTERS 

AND COPIERS. CA~L US FOR A QUOTE 

TODAY!!! i i , 

~,G::::UNT-(_=__[TAX_UNT rHT~RG~ L 

RECEIVED IN GOOD CONDlTJoN 0 A , 

~ ......,.,_._, ".. .___ ~ I 

Late Charges of 1.5% per month, equal to 18% annually. will be applIed to past due balance. 

I 

__"",,J~ 

$2,394.Fl? 

i r----~- 

-- ~-b=_=========

INVOICE 

ARC 

An American Repl'Olltaphlce Company· 

BILL TO; 

REMIT TO: 

RIDGWAY'S - BILOXI 

LOCKBOX 403984 

ATLANTA, GA 303843984 

Phone: (2 2 8 ) 3 8 8 - 8668 

Fax: (228) 388-8187 

Taxld: 746036592 

SHIP TO: 

82-064309 

Order: 090150 

Date: 05/18/2009 

Time: 12:08PM 

ELEY GUILD HARDY 

NO TAX JOBS 



Customer's P.O. Number 

08-005 

Project Number 

08-005 

32931 ELEY GUILD HARDY 

NO TAX JOBS 



ATTN: ACCOUNTS 

Phone: (228) 594-2323 

PAYABLE 

Ordered By 

JOHNNY BEARDEN 

Ship Via Salesman Invoiced By 

Our truck KRISTEN LAYUS RAI LYNNE GOM 

[~ ITEM N_U~M_6_ER~~~ _ 

3064.05 

3064.05 

3064.04 

3064.01 

3064.01 

DESCRIPTION 

INVOICE 

ECO B&W l1X17 COPIES 


'ECO B&W 11X17 'COPIES 


BCO B&W a.5KIl COPIES 




ECe CAD Plot B&W Bond 


CP 

CP 

SF 

SF 

15, 

I 

51 

10 

42 

TERMS: 

Net 30 Days 

UOM SHI~~~Tl~D UNIT PRICE EXTEN~::~~] 

CP 39 0.220 8.58 

0.220 

0.100 

3.30 

5.10 

15.30 

64.26 

WE SELL HP, KIP, OCE, PLOTTERS 

AND COPIERS. CA L US FOR A QUOTE 

TODAY!! ! 

~_G~R_:S_;_~:NT 

RECEIVED IN GOOD CONDITION 

X 

l TAX] 

TAXAMe""- 

CO"Tct"";,,, 

Late Charges of 1.5% per month, equal to 18% annually, will be applied to past due balance. 

$96.54

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Welcome, guildhardy I Logout 

Shipment Detail 

Invoice Date: 

Invoice Number: 

UPS Account Number: 

Shipment Infonnatlon 

Pickup Date: Jul 30, 2009 

Pickup Record: 9872471906 

Tracking Number: 12:3522760362758090 

Entry: 2 

Service: Ground Commercial 

Zone:OQ3 

Weight: 1 Ibs 

Number of Packages: 1 

Ref. #1: 08-005 

Ref. #2: CD 

Message Codes: ag 

Aug 01,2009 

352276319 

352276 

Sender: 

Receiver: 

Susan 

Dodge/McGraw Hill 

3535 Grandview Pkwy 

BIRMINGHAM Al 35243 US 

Charge Information 

To make an adjustment, select the total charges. 

Published Charge 

Incentive Credit 

BiUed Charge 

Ground Commercial 

$4.70 

($0.13) 

$4.57 

Fuel Surcharge 

$0.13 

$0.00 

$0.13 

Total 

$4.70 

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Shipn1ent Detail 

Invoice Date: 



Shipment Information 



Tracking Number: 1Z3522760364370701 

Entry: 3 


Zone: 004 

Weight: 1 Ibs 


Ref. #1: 08"005 

Ref. #2: CD 


Aug 01, 2009 

352275319 

352276 

Receiver: 

Debbie 

Builders Exchange 

642 S. Cooper St. 

MEMPHIS TN 38104 US 



Published Charge Incentive Credit Billed Charge 


$4.82 

($0.25) 

$4.57 


$0.13 

($0.01. ) 

$0.12 

Total 

$4.69 

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Welcome, guildhardy I LOgOltt 


Invoice Date: 







Entry: 4 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: OB-005 

Ref. #2: CD 

Message Codes: 6g 

Aug 01,2009 

352276319 

352276 

Sender: 

Receiver: 

Bonita Tanner 

ABC Plan Room 

755-( McRae Avenue 

MOBILE AL 36606 US 





BiHed Charge 

Ground Commercia' 

$4.57 

$0.00 

$4.57 


---- 

Total 

$0.13 

$0.00 

$0.13 

$4.70 

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Welcome, gUild hardy I LOgOllt 


Invoice Date: 







Entry: 5 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

-. . . 

Receiver: 

Pete Ball 

Knesal Engineering 

14321 Creosote Rd. 

GULFPORT MS 39503 us 





Billed Charge 


$4.57 

$0.00 

$4.57 


$0,13 

$0.00 

$0.13 

Total 

$4.70 

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Invoice Date: 



Shipment Infonnation 

Pickup Date: Jul 3D, 2009 


Tracking Number: 1Z352275036205:'738 

Entry: 6 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 

Message Codes: BO 

Aug 01, 2009 

352276319 

352276 

Sem:ler: 

Receiver: 

Schmidt Consulting Gr. 

139 E. Government St. 

PENSACOU>. f'L 32501 US 





Silted Charge 


$4.57 

$0.00 

$4.57 


$0.13 

$0.00 

$0.13 

Total 

$4.70 

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Welcome, guildhardy I LOgOllt 


Invoice Date: 






Tracking Number: lZ3522760362783144 

Entry: 7 


Zone: 002 

Weight: Ilbs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Recel"en 

R. Cooke 

Rod Cooke Construction 

3496 Halls Mill Rd. 

MOBILE AL 36693 OS 

Charge !nfortl1ation 




$4.57 

$0.00 

$4.57 


$0.13 

$0.00 

$0.13 

Total 

$4.70 

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Welcome, gUildhardy I LOgOlit 


Invoice Date: 





Pickup Record: 98n471906 


Entry: 8 


Zone: 002 

Weight: 1 lbs 


Ref. #1: 08-005 

Ref. #2: CD 

Message Codes:



Welcome, gUildhardy I Logout 


Invoice Date: 




PiCkup Date: Jur 30, 2009 



Entry: 9 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 

Message Codes: a9 

Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

Casablanca Construction 

#9 Thomas Lane 

HATTIESBURG MS 39402 US 




-- 


Total 

PubJished Charge 

Customer Service 1 Billing Center' FAQ ! Help 


$4.57 

$0.13 


$0.00 

$0.00 

Billed Charge 

$4.57 

$0.13 

$4.70 

Copynght © 1994-2007 United Parcel SerVii7.' of !';:1Nic:l,II1':. Ail rights reservEd. 

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Welcome, 9uildhardy I Logout 


Invoice Date: 

Invoice NumbeJ": 



Pickup Date~ Jul 30, 2009 


Tracking Number: 123522760363106570 

Entry: 10 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

Pam Murphey 

White-Spunner Construction 

2010 West 165 Service Rd. South 




Published Charge' 


Billed Charge 


$4.57 

$0.00 

$4.57 


$0.13 

$0.00 

$0.13 

Total 

$4.70 

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Invoice Date: 






Tracking Number: 1Z352276036260:3196 

Entry: 11 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

C. Greene 

J. C. Duke & Associates 

1716 Industrial Park Drive 



To makt'J an adjustment, select the total charges. 



Billed Charge 


$4.57 

$0.00 

$4.51 


$0.13 

$0.00 

$0.13 

Total 

$4.70 

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Invoice Oate: 

InvoIce Number: 



Plckupoate: Jul 30, 2009 



Entry: 12- 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

Susie 

Coleman Hammons Construction 

5181 Old Brandon Rd. 

PEARL MS 39208 US 


To make an adjustment, select the total charges, 


--- 


Total 

Published Charge Incentive Credit 

$4,57 

$0.13 

$0.00 

$0.00 

Billed Charge 

$4.57 

$0.13 

$4.70 

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Page 1 of I 

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Invoice Date: 






Tracl





Invoice Date: 




Pickup Date: lui 30, 2009 



Entry: 14 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

David landrum 

Ivey Mechanical 

514 North Wells Street 

KOSCIUSKO MS 39090 US 


To make an adjustment, select the total ch,uges. 

published Charge Incentive Credit Billed Charge 

Ground Commercial $4.57 $0.00 $4.57 

DelIvery Area Surcharge $1.60 $0.00 $1.60 

- Extended 

Fuel Surcharge $0.17 $0.00 $0.17 

Total $6.34 

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Invoice Date: 







Entry: 15 

Service.: Ground Commercial 

Zone: 002 

Weight: 11bs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

Becky 

Mandai's 

4002 Hewes Ave. 

GULFPORT M5 39507 US 



published Charge 


Billed Charge 


$4.57 

$0.00 

$4.57 


$0.13 

$0.00 

$0.13 

Total 

$4.70 


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Invoice Date: 

Invoice Number; 


Shlpmertt Information 



tracking Number: lZ3522760363728247 

Entry: 16 


Zone: 004 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

Receiver: 

Steve 

Competition Athletic Construction 

3205 N. HawthOrn Street 

CHATIANOOGA TN 37406 US 



PUblished Charge Incentive Credit 


$4.82 

($0,25) 


--- 

Total 

$0.13 

($0.01) 

Billed Charge 

$4.57 

$0.12 

$4.69 


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Invoice Date: 




Pickup Date: Jut 30, 2009 


Tracking Number: lZ352276036359:J857 

Entry: 17 

Service: Ground CommercIal 

Zone:OOZ 

Weight: 1 Ibs 


Ref. #1: 08"005 

Ref. #2: CD 


Aug 01, 2009 

352276319 

352276 

Sender: 

"""'.' 

';1!~:' .•. .. r& 

i;/l:# ' ,: ','", ,,' "',, 

Receiver: 

Tyler Construction Group 

203 W Beacon Street 

PHILADELPHIA MS 39350 US 




Ground Commercial $4.57 $0.00 $4.57 

Delivery Area Surcharge $1.60 $0.00 $1.60 

- Extended 

--- 



Fuel Surcharge $0.17 $0.00 $0.17 

Totar $6.34 

Copyright © 1994"2007 United PartE'1 Service' of America,!::\:. All rights reserved, 

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Invoice Date: 







Entry: 20 


Zone: 003 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 

Message Codes: "9 

Aug 01, 2009 

- 

352276319 

352276 

Sender: 

Receiver: 

Kenneth 

Kenneth R. Thompson 

3204 Baldwin Rd. 

GREENWOOD M$ 38930 US 




Ground Commercial $4.70 {$O.13) $4.57 

Delivery Area Surcharge $1.60 $0.00 $1.60 

--- 



Fue/Surcharge $0.17 $0.00 $0.17 

Total $6.34 

Copyri911t © 1994·2007 United Parcel Service of Amerlca,Inr.. AI! nqhts reserved. 

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Invoice Date: 






Tracking Number: 123522760362870782 

Entry: 27 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-005 

Ref. #2: CD 

Message Codes: "g 

Aug 01, 2009 

352276319 

352276 

Receiver: 

Rita Alex

....""" 

... 

MEMO 

DATE: 

TO: 

FROM: 

RE: 

August 31, 2009 



Qlie Elfer 



Community Revitalization Grant 

COBG Project # R-109-024R 03-KCR 

Courthouse Annex 


Enclosed please find the following invoice for the above referenced project: 

1. Eley Guild Hardy Architects, P.A. 

Invoice Number 08-006-8 in the amount of $1,510.80 

For architect!engineering expense 

2. Jimmy Gouras Urban Planning 

Invoice Number 8049 in the amount of $1,966.66 

For Administration expense 

3. Tyler Construction 

Invoice Number 1 in the amount of $102,603.80 

For Construction of Pubic Building expense 

Also enclosed is "Request for Cash and Summary Support Sheet No.7" in the 

amount of $106,081.26 for payment of the above invoice. 

Please have the above invoice and Request for Cash and the supporting 

documentation placed on your next agenda for approval. After its approval, the 

appropriate official should sign the "Request for Cash and Cash Summary 

Support Sheet No. ]" and return it along with the supporting documentation for 

processing to our office at the following address: 

Debra Tompkins 

Jimmy Gouras Urban Planning 

1100 Cherry Street 

Vicksburg, MS 39183 

If you have any questions, please do not hesitate to call me or Debra Tompkins 

(601)638-7121. 

Enclosures 


'------------- URBAN PLANNING CONSULTANTS, INC.--------------' 

1100 CHERRY ST. • VICKSBURG, MS 39183 • 60J -638-7121 • FAX 601-638-5292 • Email: jggouras@belIsouth.net



SectionA: Generallnfonnation Bank Information Section B: Prolect Information 

APpl;cant Name: Harrison County Electronic Transfer 065500752 

Mailing Address Post Office Drawer CC Bank Account 1595487 

Street Address Bank Name: The Peopfe's Bank 

C ~y, State Zip GuKport, MS 39502 iAddress P,O. Drawer 529 

Grant No. ConlraCt No. Request Net 

R-1G3-06 R-1 G9-G24-03-KCR 7 


[Telephona No. 22B-665-4116 C;ly, Slate ZIP 8i/oxi, MS 39530 Vendor No. 

Fax Number 226-865-4168 [relephone No. 228-897-8715 

Email Address pulrich@co,harrison.ms,us Services Randerad lOIS Voucher Number 

cvrtry@co.harrson.ms,us 

From 

To 

July 1. 2009 lhru ALI\lusl 31 2009 

.... 

Section C: Request Per Activity 

.. Approval for Payment 

Signature 

Date 

Total Prior Request to 

Activrty Description BUdget Amount Dale This Requ est Remaining Balance Activrty Numbers 

1 Administration $ 71.200.00 $ 23,466.66 $ 1,966.66 $ 45,766.68 

2 Application Preparation $ 10,000.00 $ 10,000.00 $ - 

3 ArchitecUEngineering Expense $ 116,875.00 $ 108,452.59 $ 1,510.80 $ 6,911.61 

4 Construction of Public Building $ 1.375,000.00 $ 102,603.80 $ 1,272,396.20 

5 Contingency $ 68,750.00 $ 68,750.00 

6 $ 

Total: $ 1,641,825,00 $ 141,919.25 $ 106081,26 $ 1.393,824.49 


under any other contract agreement or grant; (b) the amount requested will be expended for allowable costs / expenditures under the terms of the 

contract agreement or grant: (c) the amount requested herein does not exceed the total funds obligated by contract; and (d) the funds are requested 


I Hereby Certify That the goods sold and/or services rendered have been delivered and/or performed in good order within the time listed 

above and are in compliance with all statutory requirements and regUlations. I certify that this request does not include any advances or 

funds for futuro obligations. 

.. 

- g-/q-oq 

f 

Debra Tompkins 811712009 

./ 

. / 

Date Signed Prepared By Dale Prepared 

Manin Ladner, President 601-638-7121 

Typed Name and Trtle of Authorized Official 

Prepare(s Te/ep hone No.



Page 1 of2 


Request No: 

R-103-06 


July 1, 2009 

Ending Dale: 

R-109-024-Q3-KCR 

1. Activity: Admin istration (a) 

; 

(b) 


A. Administration Jimmy Gouras 8049 $1,966.66 $1,966.66 

B. $0.00 

C. $0.00 

D. 

Subtotal: $1,96666 $ . $1[96666 

2. Activity: Architect/Engineering (a) : (b) 


A. ArchitectiEngineering Eley Guild Hardy 08-006-8 $1,510.80 $1,510.80 

B. $0.00 

C. 

D. 

Subtotal: $ 1.510.80 $ . $ 1,510,80 

; 

3. Activity: (a) (b) 


A. 

B. 

C. 

D. 

Subtotal:



Request No: 7 


R-103-06 

R-109-024-03-KCR 

4. Activity: Construction of Public Building (a) 

, 

(b) 

Une Item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

A. Construction of Public Buildinl Tyler Const. 1 $102,603.80 $102,603.80 

B. 

C. 

D. 

Subtotal: $102,603,80 $102,603,80 

5. Activity: Contingency (a) , (b) 

A. 

B. 

C. 

D. 


Subtotal: 

6. Activity: (a) (b) 

A. 

B. 

C. 

D. 


Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I $ 106,081,26 I$ - 1$ 106,081,26 I 

Cumulative Federal Expended To Date: $248,000.51 

I hereby Certify That: a) the services covered by this request have not been received from the Federal Government or expended for such services under any other 

contract agreement or grant; b) the amount requested will be expended for allowable costs/expenditures under the terms of the contract agreement or grant; 

c) the amount requested herein does not exceed the total funds obligated by contract: and d) the funds are requested for only immediate disbursements. 

I Hereby Certify tthat the goods sold and/or services rendered have been delivered and/or performed in good order and are iq compliance with all stau.tory requirements 

and regUlations. - - 

Marlin Ladner, President 

k---- - 


L 

l"


Applicant: 



7 


R-109-024-03-KCR 

Totai Amount Requested: $ 106,081.26 

Line Items 


Engineering 

Specific Line Items as Listed in the BUdget: 

Application Preparation 

Architect/Engineering Expense 


Contingency 


Date I Amount of This Reauest I Balance 

$ 71,200.00 $ 23,466.66 $ 1,966.66 $ 45,766.68 

--------------$"-------- 

$ 10,000,00 $ 10,000.00 $ $:.- _ 

$ 116,875.00 $ 108,452.59 $ 1,510.80 $ 6,911.61 

$ 1,375,000.00 $ - $ 102,603.80 $ 1,272,396.20 

$ 68,750.00 $ $ - $ 68,750.00 

$ 

------$'-------- 

$ 

$ 

-------------$"------- 

$ 

$ 

Total Budget $ 1,641,825.00 $ 141,919,25 $ 106,081.26 $ 1,393,824.49 



COBG Project Balance 

Period of Projected Cash Needs - Beginning: July 1, 2009 Thru August31,2009 

$ 

$ 

248,000.51 

1,393,824.49 

TODAY'S DATE 





CONTRACT EXTENSION {MONTHS) 

(ENTER' OF MONTHS OR ·0'') 




% OF CONTRACT PERIOD REMAINING 

813112009 

111712008 

1117/2011 

111712011 

36.00 

27.12% 

72.88% 


BUDGET $ 


TO DATE 

% TOTAL CONTRACT 

BUDGET SPENT 


REMAINiNG 

CONSTRUCTION 

BUDGET AMOUNT $ 

TOTAL CONSTRUCT10N 

DOLLARS SPENT TO $ 


BUDGET SPENT 7.11 % 

1,641,825.00 

15.11% 

$248,000.51 

84.89% 


1,443,750.00 Request 


102,603.80 Request.

STATEMENTFOR SERVICES RENDERED 

HARRISONCOUNTY 

KATRINA SUPPLEMENTAL COMMUNITYDEVELOPMENTBLOCKGRANT 

PROJECTNO. R-I09-024-03-KCR 

COURTHOUSE ANNEXIBILOXI 

August 31, 2009 

INVOICE #8049 

Monthly Administrative Services Rendered Pertaining Project #R-I09-024~03-KCR. 

Services rendered include overall coordination of project activities; Attending State monitoring 

visits, meetings, etc.; Maintaining financial records; Preparing the necessary documentation to 

request funds from the State; and Providing all other services considered normal administrative 

services within the course ofthis Agreement 

TOTAL DUE 

$1.966.66 

Jimmy Gouras 

L.... 


URBAN PLANNING CONSULTANTS, INC.-------------" 

1100 CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292· Email: jggouras@bellsouth.net




228-594-2323 

INVOICE 


1801 23rd Avenue 



08-006-8 

Project: 

Biloxi Courthouse Annex Building - Katrina 

Supplemental Community Revitilization 

Invoice Date 

08/26/2009 


CDBG Project No. R-109-024-03-KCR 

Architect's Fee Basis: 42/Log of Construction Cost 


Fee Basis: 


1.296.500.00 

6.87 % 

89,079.92 

Description 

-------"----,~'--- .,'-_.. ~.._- 

Schematic Design 

Design Development 

Construction Documents 

Bidding and Negotiation 

Construction Administration 

Architectural %of Percent Prior Fee Current 

.. Fee Total Fee Complete Billings Earned Fee 

--'..,--_..•,-,-_....,_._-_._-_. ,--,----,. ----._,--_.,-----""--_.. '~----,._.,---~,~,--_ .. ".~ 

$ 13,361.99 15.00 100.00 $ 13,361.99 $ 13,361.99 $ 0.00 

$ 17,815.98 20.00 100.00 $ 17,815.98 $ 17.815.98 $ 0.00 

$ 35,631.97 40.00 100.00 $ 35.631.97 $ 35.631.97 $ 0.00 

$ 4,454.00 5.00 100.00 $ 4,454.00 $ 4,454.00 $ 0.00 

$ 17,815.98 20.00 8.48 $ 0.00 $ 1,510.80 $ 1,510.80 

$ 89.079.92 100.00 81.70 $ 71,263.94 $ 72,774.74 $ 1,510.80 

**Total Project Invoice Amount"" $ 

I 

1,510.80I 

Approved By:. --¥4-O"'- _ 

Harrison County Board of Supervisors Invoice number: 08-006-8 

ARCHITECTS

August 27, 2009 


Marlin R. Ladner, Board President 

P. O. Drawer CC 


ARCHITECTS 

PRINCIPALS 

James H. Eley, FAIA 

W. Taylor Guild, III, AlA, CC5 

David J. Hardy, AlA 

Stephen A. Stojcich, AlA 

Joseph B. Crain, AlA 

Mark E. Lishen, AlA, LEED AP 

ASSOCIATES 

Joseph R. Stevens, Jr., AlA, LEED AP 

Eric J. Cammarata, AlA 

Douglas M. Roberts, AlA 


Re: 

Biloxi Courthouse Annex Building, Katrina Supplemental CDBG 

Project Number: R-I09-024-03-KCR 

Dear Mr. Ladner: 

Enclosed please find Two (2) copies of the Application and Certificate for Payment No. One (1) 

submitted by Tyler Construction Group, in the amount of $102,603.80 for the above referenced 

project. We find this application to be in order and our certification is on the cover. The 

contractor is not requesting any rain days at this time. 

Also, enclosed please find our Invoice No. Eight (8) for Architectural Services for the above 

referenced project. 

If you have any questions regarding this project, please do not hesitate to call me. 

Sincerely, 

/ 

W.{Taylo Guild, III, AlA 

Ele\y G . d Hardy Architects PA 

'.. ,.--/ 

WTGjdab 

Enclosures 

cc: 

Tyler Construction Group, Josh Gamblin 

08~006jG-l 

GULF COA5T OFFICE 



228594.2323 P 

228.594.2223 F 




601.354.2572 p 

601.355.2006 F 


.h"n".," H. [!co.y, 

V\/, Taylor" CJuilcl, Ill, 

('.':~\ 

David J. Hardy, 

St"phon.A 5tclJC.ich, 

.Joseph B. Crain, 

Mar-k E L.idH,ri, 

LETTER OF TRANSMITTAL 

.Joseph R. Steven!:., Jr., /'.. ~!\, :.CL'I.:" M' 

E,-icJ ConHnardto, .','1; 

Douglas M. Robert~-" f,I', 

Mich~H::j vV. SeJn,virial1, 

Date: August 27, 2009 

To: 

Attn: 

From: 

Project: 

Jimmy G. Gouras Urban Planning Consultants, Inc. 

Betty Wilson 

Denese Bloom 

08-006, Biloxi Court House Annex Buildin& Biloxi, Mississippi, Katrina 

Supplemental COBC Project No. R-109-024-03--K-i!O ~C jL 

We are sending you the following item(s): 

Copies 

2 

Description 

Two (2) payment Applications No. One (1) submitted by Tyler 

Construction Group, for the above mentioned project. 

These are transmitted as checked below: 

( ) No Exceptions 

( ) Exceptions as Noted 

( ) Revise & Resubmit 

(X) For your use 

( ) As requested 

( ) For your review 

Remarks: 

Enclosed are Two (2) payment applications No. One (1) for your office to submit 

to MDA for their approval. 

If you have any questions please do not hesitate to call. 

1091 Tonll-ny Munro D,-i'/o 

BriO;';I, MS 39532 

228.5942323 

2285942223 


418 East C1PItoi 5tl"("(-'1. 

.Jacksoll, MS 39201 

601.354.2517 p 

601 ,355.2000 ~ 

www_E,iC?yguiJdhardy.com

'AlA Document G702'" - 1992 

Application and Certificate for Payment 

TO OWNER: Harrison County Board ofSupervisors PROJECT: 

P.O. Drawer CC 


FROM Tyler Construction Group 

CONTRACTOR: 203 W Beacon 

Philadelphia MS 39350 

VIA 

ARCHITECT: 

Biloxi Courthouse Annex 

190 Lamuese Street 





APPLICATION NO: 001 

PERIOD TO: August 25, 2009 

CONTRACT FOR: General Construction 

CONTRACT DATE: July 07, 2009 

PROJECT NOS: 08-006 J 104 tNtA 

AUG t?O(J9 

Distribution to: 

OWNER: X 

ARCHITECT: X 

CONTRACTOR: 

FIELD: 

OTHER: 

CONTRACTOR'S APPLICATION FOR PAYMENT 

Application is made for payment, as shown below, in connection with the Contract. 

Continuation Sheet, AlA Document G703, is attached. 

1, ORIGINAl. CONTRACT SUM , ".,......... $ 1,296,500.00 

2. NET CHANGE BY CHANGE ORDERS ", ,.................... $ 0.00 

3. CONTRACT SUM TO DATE (Line 1 ± 2) $ 1,296,500.00 

4. TOTAl. COMPl.ETED & STORED TO DATE (Column G on 0703) $ 108,004.00 

5. RETAINAGE: 

a. _5_% ofCompleted Work 

(Column D + Eon 07(3) 

$ 5,400.20 

b. 0 % ofStored Material 

(Column F on 0703) $ 0.00 

Total Retainage (Lines 5a + 5b or Total in Column _________ I "fG70l) . __ , .._.._.......... 'I; _ 5,400.20 ------'-- 

6, TOTAl. EARNED LESS RETAINAGE . $ 102,603.80 

(Line 4 Less Line 5 Total) 

7. l.ESS PREVIOUS CERTIFICATES FOR PAYMENT "................. $ 0.00 

(Line 6 from prior Certificate) 

8. CURRENT PAYMENT DUE I $ 102,603.8Q 

g, BALANCE TO FINISH, INCl.UDING RETAINAGE 

(Line3 less Line 6) 

$ 1,193.896.20 

rHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS 

Irotal changes approved in previous months by Owner $ 0.00 $ O.OC 

Irotal anNoved this Month $ 0.00 $ O.OC 

TOTALS $ 0.00 $ 0.00 

/NET CHANGES by Change Order $ 0.00 

The undersigned Contractor certifies that to the best ofthe Contractor's knowledge, information and 

beliefthe Work covered by this Application for Payment has been completed in accordance with the 

Contract Documents, that all amounts have been paidby the Contractor for Work for which previous 

Certificates for Payment were issued and payments received from the Owner, and that current 

payment shown herein is now due. 

By:~. 

CON~~£ 

Date: 1', l &/0 '1 

State 0 . 7 

County of: IJl~bGt l'I'(JTARY PUBLIC STAn: OF MISSISSIPPI Al IA.RGE 

. MY COMMISSION EXPIRES: Aug 8 2010 

SUbs~Tlbedan~wornto beAo~e .• .... ~ ooct BONIJED THRP NOT '.~Y 1'('lILK I'I'\IJER~RlTERS 

me this "2.' - day of 1'P"C>k.S:1 1 ".&-. 

Notary Public: () _ r;t- I 

My Commission expires: ~~ 

ARCHITECT'S CERTIFICATE FOR PAYMENT 

In accordance with the Contract Documents, based on on-site observations and the data comprising 

this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, 

information and beliefthe Work has progressed as indicated, the quality ofthe Work is in accordance 

with the Contract Documents, and the Contractor is entitled to payment of the AMOl.JNT 

CERTIFIED. 

AMOUNT CERTIFIED $ 102.603.80 

(Attach explanation ifamoli[lt certified differs from the amount applied. Initial allfigwes on this 

Application andon the Conljnuation Sheet that are changed to conform with the amount certified.) 

ARCHITECT: 

By: , , I \ 

l r r .. 

Date: it· "'--1 - ~ \ 

\ 

AMOUNT CERTIFIED is payable only to the Contractor 

named herein. Issuance, payrne~t ant acceptance ofpayment are without prejudice to any rights of 

ontract. 

AlA Document G702'M -1992. Copyright © 1953. 1963, 1965. 1978 and 1992 by The American InstiMe ofArchitects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and 

International Treaties. Unauthoriz81f reproduction or distribution of this AlA'" Document, or any portion of it. may result in severe civil and criminal penaJlies. and will be prosecuted to the maximum 1 

extent possible under the law. This document was produced by AlA software at 15:15:55 on 08126/2009 under Order No.9155579716_1 Which expires on 0812312010, and is not for resale. 

UBer Notes: (1684436637)

.AIA Document G703" -1992 

Continuation Sheet 

AlA Document G702, APPLICATION AND CERTIFICAnON FOR PAYMENT, 

containing Contractor's signed certification is attached. 

In tabulations below, amounts are in US dollars. 

Use Column Ion Contracts where variable retainage for line items may apply. 


APPLICATION DATE: 08125/2009 

PERIOD TO: 08/2512009 

ARCHITECT'S PROJECT NO: 08-006 

A B C D E F G H I 

WORK COMPLETED 

TOTAL 

MATERIALS 

ITEM DESCRIPTION OF SCHEDULED FROM COMPLETED 

BALANCE TO RETAINAGE 

PRESENTLY 

% 

NO. WORK VALUE PREVIOUS AND STORED TO FINISH (IF VARIABLE 

STORED 

(G+C) 

APPLICAnON THlSPERlOD DATE (C - G) RATE) 

(NOT IN D OR E) 

(D+E) 

(D+E+F) 

100.00 

1090 Bonds Executed 18,500.00 0.00 18,500.00 0.00 18,500.00 % 0.00 0.00 

100.00 

1091 Insurance Policies 6,700.00 0.00 6,700.00 0.00 6,700.00 % 0.00 0.00 

Owners Contingency 

1180A Allowance 50,000.00 0.00 0.00 0.00 0.00 0.00% 50,000.00 0.00 

IOOSY Sod 

2900A Allowance 265.00 0.00 0.00 0.00 0.00 0.00% 265.00 0.00 

General 

1110 Superintendent 40,600.00 0.00 3,451.00 0.00 3,451.00 8.50 % 37,149.00 0.00 

1120 Skilled Labor 25,200.00 0.00 2,142.00 0.00 2,142.00 8.50% 23,058.00 0.00 

1130 Auto Fuel 1,400.00 0.00 119.00 0.00 119.00 8.50% 1,281.00 0.00 

1170 Misc. Tools 3,000.00 0.00 255.00 0.00 255.00 8.50% 2,745.00 0.00 

1070 Mobilization 20,000.00 0.00 18,000.00 0.00 18,000.00 90.00 % 2,000.00 0.00 

100.00 

1080 Survey & Lay-out 4,040.00 0.00 4,040.00 0.00 4,040.00 % 0.00 0.00 

100.00 

1190 Soil Testing 3,500.00 0.00 3,500.00 0.00 3,500.00 % 0.00 0.00 

1210 Notify MS One Call 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 

100.00 

2000 Clear Site 12,500.00 0.00 12,500.00 0.00 12,500.00 % 0.00 0.00 

Excavate for Building 100.00 

2010 Pad 10,671.25 0.00 10,671.25 0.00 10,671.25 % 0.00 0.00 

125CY Allowance 100.00 

2010A For Unsuitable Soil 1,828.75 0.00 1,828.75 0.00 1,828.75 % 0.00 0.00 

AlA Document G703 TIl -1992. Copyright © 1963, 1965. 1966, 1967,1970,_1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. 

Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion ofit, may result in severe civil and criminal penalties, and will be prosecuted to 1 

the maximum extent possible under the law. This document was produced by AlA software at 15: 10:28 on 08/2612009 under Order No.9155579716_1 which elCpires on 08123/2010, and is not for resale. 

User Notes: (1146303556)



TOTAL 

-- MATERIALS 

ITEM DESCRIPTION OF SCHEDULED FROM COMPLETED 

BALANCE TO RETAINAGE 

PRESENTLY 

% 


THIS PERIOD STORED 

(G+C) 

APPLICAnON DATE (C - G) RATE) 


(D+E) 

(D+E+F) 

Import Fill For Pad 

2030 TIE 21,500.00 0.00 18,426.00 0.00 18,426.00 85.70% 3,074.00 0.00 

Form & Place Steel 

3010 ~ Exterior Footings 20,160.00 0.00 0.00 0.00 0.00 0.00% 20,160.00 0.00 

15010 Plumbing Rough In 20,000.00 0.00 0.00 0.00 0.00 0.00% 20,000.00 0.00 

16000 Electrical Rough In 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

3020 Rebar DeIievery 27,000.00 0.00 0.00 0.00 0.00 0.00% 27,000.00 0.00 

Pour Exterior Grade 

3040 Beams 9,500.00 0.00 0.00 0.00 0.00 0.00% 9,500.00 0.00 

Construct Masonry 

4050 Grade Wall 4,500.00 0.00 0.00 0.00 0.00 0.00% 4,500.00 0.00 

Inport Fill Inside 

2040 Grade Walls 19,043.00 0.00 0.00 0.00 0.00 0.00% 19,043.00 0.00 

Form & Place Steel 

3030 @Slab 12,000.00 0.00 0.00 0.00 0.00 0.00% 12,000.00 0.00 

3050 Pour Slab 21,505.00 0.00 0.00 0.00 0.00 0.00% 21,505.00 0.00 

4000 CMU Delievery 23,736.00 0.00 0.00 0.00 0.00 0.00% 23,736.00 0.00 

4040 Mortar Delievery 13,000.00 0.00 0.00 0.00 0.00 0.00% 13,000.00 0.00 

4010 Install CMU Block 45,000.00 0.00 0.00 0.00 0.00 0.00% 45,000.00 0.00 

Form & Pour 

3060 Building Sidewalks 9,000.00 0.00 0.00 0.00 0.00 0.00% 9,000.00 0.00 

Plumbing Mains & 

15020 Branch Lines 20,000.00 0.00 0.00 0.00 0.00 0.00% 20,000.00 0.00 

Purchase Doors & 

8020 Frames 18,800.00 0.00 0.00 0.00 0.00 0.00% 18,800.00 0.00 

Wall Rough in 

16010 Electrical 18,000.00 0.00 0.00 0.00 0.00 0.00% 18,000.00 0.00 

Install Metal Top 

5010 Plate 3,500.00 0.00 0.00 0.00 0.00 0.00% 3,500.00 0.00 

DeIievery of 

5000 Structural Steel 21,000.00 0.00 0.00 0.00 0.00 0.00% 21,000.00 0.00 

AlA Docum&nt G703 TIl -1992. Copyright ~ 1963, 1965, 1960. 1967,1970. 1978, 1983 and 1992 by The American Insbtule of Architects. All rights reseN&d. WARNING: This AlA'" Document is protected by U.S. 

Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA'" Document. or any portion of it. may result in severe civil and criminal penahies, and will be prosecuted to 2 

the maximum extent possible underthe law. This document was produced by AlA software at 15:10:28 on 0812612009 under Order No.9155579716_1 which expires on 08123/2010, and is not for resale. 

User Notes: (1146303556)



TOTAL 

MATERIALS 

COMPLETED BALANCE TO RETAINAGE 

ITEM DESCRIPTION OF SCHEDULED FROM PRESENTLY % 

NO. WORK VALUE PREVIOUS AND STORED TO 

STORED 

(G-;-C) 

FINISH (IF VARIABLE 

THIS PERIOD 

APPLICAnON DATE (C - G) RATE) 


(D+E) 

(D+E+F) 

Install Columns/Bar 

5020 Joist 14,500.00 0.00 0.00 0.00 0.00 0.00% 14,500.00 0.00 

7000 CMU Dampproofing 2,500.00 0.00 0.00 0.00 0.00 0.00% 2,500.00 0.00 

16020 Conduit Home Runs 18,500.00 0.00 0.00 0.00 0.00 0.00% 18,500.00 0.00 

4020 Brick Delievery 30,000.00 0.00 0.00 0.00 0.00 0.00% 30,000.00 0.00 

7010 Exterior Foam Board 3,500.00 0.00 0.00 0.00 0.00 0.00% 3,500.00 0.00 

4030 Lay Brick 20,944.00 0.00 0.00 0.00 0.00 0.00% 20,944.00 0.00 

Install Blocking @ 

6000 Roof 3,800.00 0.00 0.00 0.00 0.00 0.00% 3,800.00 0.00 

Built-Up Roof 

7020 System 55,000.00 0.00 0.00 0.00 0.00 0.00% 55,000.00 0.00 

Install HMIFrames 

8000 and Doors 3,500.00 0.00 0.00 0.00 0.00 0.00% 3,500.00 0.00 

15040 Run Ductwork 45,000.00 0.00 0.00 0.00 0.00 0.00% 45,000.00 0.00 

Install 

16030 ElectricalPaneis 10,000.00 0.00 0.00 0.00 0.00 0.00% 10,000.00 0.00 

Alluminum Frame 

8030 Windows 24,090.00 0.00 0.00 0.00 0.00 0.00% 24,090.00 0.00 

15050 Install HVAC Units 30,000.00 0.00 0.00 0.00 0.00 0.00% 30,000.00 0.00 

7030 EFIS Soffit System 1,300.00 0.00 0.00 0.00 0.00 0.00% 1,300.00 0.00 

Interior Metal 

9040 Framin~ 34,000.00 0.00 0.00 0.00 0.00 0.00% 34,000.00 0.00 

Connect & Start Up 

15060 Units 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

16050 Install Lighting 12,000.00 0.00 0.00 0.00 0.00 0.00% 12,000.00 0.00 

9050 Hang Sheet Rock 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

9060 Finish Sheet Rock 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

9000 Paint Walls 20,000.00 0.00 0.00 0.00 0.00 0.00% 20,000.00 0.00 

Fire Extinguisher 

10040 Cabinets 1,825.00 0.00 0.00 0.00 0.00 0.00% 1.825.00 0.00 

AlA Document G703 TH -1992. Copyright © 1963, 1965. 1966, 1967.1970, 1978. 1983 and 1992 by The Amencan Institute of Architects. All rights reserved. WARNING: This AlA"' Document is protected by U.S. 

Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA"' Document, or any portion of it, may result in severe civil and criminal penalties. and will be prosecuted to 3 

tile maximum extent possible under the law. This document was produced by AlA software at 15: 10:28 on 0812612009 under Order No.9155579716_1 which expires on 0812312010. and is not for resale. 

User Notes: (1146303556)



TOTAL 

MATERIALS 


ITEM DESCRIPTION OF SCHEDULED FROM PRESENTLY % 


STORED 

(G+C) 

APPLICATION THIS PERIOD DATE (C - G) RATE) 


(D+E) 

(D+E+F) 

9020 Install LAT 20,226.00 0.00 0.00 0.00 0.00 0.00% 20,226.00 0.00 

9030 Install Ceramic Tile 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

9010 Install Carpeting 37,850.00 0.00 0.00 0.00 0.00 0.00% 37,850.00 0.00 

16040 Electrical Finishes 15,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

10020 Toielet Partitions 4,821.00 0.00 0.00 0.00 0.00 0.00% 4,821.00 0.00 

Install HVAC 

15000 Controls 19,000.00 0.00 0.00 0.00 0.00 0.00% 19,000.00 0.00 

Plumbing Finishes & 

15030 Fixtures 25,000.00 0.00 0.00 0.00 0.00 0.00% 25,000.00 0.00 

16060 Install Generator 70,000.00 0.00 0.00 0.00 0.00 0.00% 70,000.00 0.00 

Install Finish 

8040 Hardware 25,000.00 0.00 0.00 0.00 0.00 0.00% 25,000.00 0.00 

Interior Room 

10030 Signage 9,700.00 0.00 0.00 0.00 0.00 0.00% 9,700.00 0.00 

10050 Toilet Accessories 4,600.00 0.00 0.00 0.00 0.00 0.00% 4,600.00 0.00 

10060 Install Flagpole 2,145.00 0.00 0.00 0.00 0.00 0.00% 2,145.00 0.00 

Demo Exsisting 

2050 Building ]5,000.00 0.00 0.00 0.00 0.00 0.00% 15,000.00 0.00 

Dirtwork for Parking 

2020 area 9,735.00 0.00 0.00 0.00 0.00 0.00% 9,735.00 0.00 

2060 Asphault Paving 14,900.00 0.00 0.00 0.00 0.00 0.00% 14,900.00 0.00 

17010 Profit 23,676.00 0.00 2,012.00 0.00 2,012.00 8.50% 21,664.00 0.00 

]7030 Overhead 23,676.00 0.00 2,012.00 0.00 2,012.00 8.50% 21,664.00 0.00 

17040 Sales Tax 45,263.00 0.00 3,847.00 0.00 3,847.00 8.50% 41,416,00 0.00 

GRAND TOTAL $1,296,500.00 $0.00 $108,004.00 $0.00 $108,004.00 8.33 % $1,188,496.00 $0.00 

AlA Document G703"" - 1992. Copyright © 1963, 1965, 1966,1967,1970. 1978,1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AlAe Document is protected by U.S. 

Copyright law and International Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion of it, may result in severe civil and criminal penalties, and will be proseculed to 4 

lhe maximum extent possible underttte law. This document was produced by AlA software at 15:10:28 on 08/26/2009 under Order No.9155579716_1 whk:h expires on 08123/2010, and is not for resale. 

User Notes: (1146303556)

Document G706 lM - 1994 

Contractor's Affidavit of Payment of Debts and Claims 

PROJECT:OVameandaddres~ 




TO OWNER: OVame andaddress) 

Harrison County Board of 

Supervisors 



ARCHITECT'S PROJECT NUMBER: 

08-006 

CONTRACT FOR: General Construction 

CONTRACT DATED: July 07, 2009 

OWNER: I:2l 

ARCHITECT: [2l 

CONTRACTOR: 0 

SURETY: 0 

OTHER: 0 

STATE OF: Mississippi 

COUNTY OF: Neshoba 

The undersigned hereby certifies that, except as listed below, payment has been made in full and all obligations have 

otherwise been satisfied for all materials and equipment furnished, for all work, labor, and services performed, and for 

all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the 

performance ofthe Contract referenced above for which the Owner or Owner's property might in any way be held 

responsible or encumbered. 

EXCEPTIONS: 

Pay Period Thru August 25 th 2009 

SUPPORTING DOCUMENTS ATIACHED HERETO: 

1. Consent ofSurety to Final Payment. Whenever 

Surety is involved, Consent ofSurety is 

required. AlA Document G707, Consent of 

Surety, may be used for this purpose 

Indicate Attachment 0 Yes ~ No 

The following supporting documents should be attached 

hereto ifrequired by the Owner: 

1. Contractor's Release or Waiver ofLiens, 

conditional upon receipt offinal payment. 

CONTRACTOR: (Name andaddress) 


203 W Beacon 

Philadelphia MS 39350 

BY: 

Cherie Gamblin, Chairman 

(Printed name and title) 

2. Separate Releases or Waivers ofLiens from 

Subcontractors and material and equipment 

suppliers, to the extent required by the Owner, 

accompanied by a list thereof. 

3. Contractor's Affidavit ofRelease ofLiens (AlA 

Document m06A). 

AlA Document G706 -1994. Copyright C 1970 and 1994 by The American Institute of Architects. All rights reserved. WARNING; This AlAf/) Document is 

protected by U.S. Copyright Law and Internationill Treaties. Unauthorized reproduction or distribution of this AlA" Document, or any portion of It, may 1 

result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA 

software at 16:30;24 on 0812512009 under Order No.915SS79716_1 which eJq>ires on 08123/2010, and is not for resale. 

User Notes; (1364616016)

'!!!!l'AIX 

~. 

........- 

:: 

Document G706A -1994 

Contractor's Affidavit of Release of Liens 

PRO.IECT: (Name andaddress) 




TO OWNER: (Name andaddress) 

Harrison County Board ofSupervisors 



ARCHITECT'S PROJECT 

NUMBER: 

08-006 

CONTRACT FOR: General 

Construction 

CONTRACT DATED: July 07,2009 

OWNER: t:2J 

ARCHITECT: [gj 

CONTRACTOR: 0 

SURETY: 0 

OTHER: 0 

STATE OF: Mississippi 

COUNTY OF: Neshoba 

The undersigned hereby certifies that to the best ofthe undersigned's knowledge, information and belief, except as 

listed below, the Releases or Waivers ofLien attached hereto include the Contractor, all Subcontractors, all suppliers 

ofmaterials and equipment, and all performers ofWork, labor or services who have or may have liens or 

encumbrances or the right to assert liens or encumbrances against any property ofthe Owner arising in any manner out 

ofthe performance ofthe Contract referenced above. 

EXCEPTIONS: 

Pay Period Thru August 25, 2009 

SUPPORTING DOCUMENTS ATTACHED HERETO: 

1. Contractor's Release or Waiver ofLiens, 

conditional upon receipt offinal payment. 

2. Separate Releases or Waivers ofLiens from 

Subcontractors and material and equipment 

suppliers, to the extent required by the Owner, 

accompanied by a list thereof. 

CONTRACTOR: (Name andaddress) 


203 W Beacon 

Philadelphia MS 3p5'l":" ~_ 

BY: 

//' , 

L~::.G,;~~~~~::"",-_ 

19nature ofauthorized 

representative) 

Cherie Gamblin, Chairman 

(Printed name and title) 

Subscribed and sworn to 

~~.~,,~ 

Notary Public: 

My Commission Expires: 

AlA Document G706AT.. -1994. Copyright@ 1982 and 1994 by The American Institute 01 Architects. All rights reserved. WARNING: This AlA"' Document is 

protected by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of this AlA"' Document, or any portion of it, may 1 

result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA 

software at 09:30:48 on 08/26/2009 under Order No,9155579716_1 which expires on 08/2312010. and is not lor resale. 

User Notes: (843526969)

District 1 

HARRISON COUNTY CODE ADMINISTRA1'ION 

DEPARTMENT OF INSPECTION SERVICES 

) 

Permission is 

PERMIT 

BUILDING PERMIT 46806 

hereby granted to: 

DATE August 10, 2009 

Tyler COnstruction Group 

NAME 203 W Beacon Street ] ATJOBADDRESS 190 Lamuese Street 


TO Philadelphia,MS 39350 A 1 STORY 

( 

Construct Biloxi Courthouse Annex Bui ding 

ON BLOCK Beg N Line Washington Loop 110 ft Wof Wline Main Street 

LOT Section 27-7-9 

PARCEL NO 141OK-03-00B. 000 TO BE 

TOTAL 7000 [ 

LIVING 6BOO 

SO: FT.CONFORM WITH REOUIREMENTS OFTYPE 

TO BE USED AS A GROUP [B ] OCCUPANCY, 

OWNER 

ADDRESS 

Harrison COunty 

CONTAINING [ 1] 

FLOOD ZONE X500· Map No. 28047C-0294G 

SURVEYOR/ENGINEER 

REQUIRED LOWEST FLOOR Tb BE 

xmrqxJqqUiOOillnElOOl1iOOOO{jOO{ 

Ucence No. 

83' WIDTH 81' 

CB 

] CONSTRUCTION 

UNITS ON A 

PLANS REVIEWED & APPROVED BY RICHARD HERRIN 

ELECTRICIAN, PLUMBER & HVAC MUST BE LICENSED WITH HARRISON COUNTY- 

Map Dale 

I slab 

6-16'-09 

LENGTH. 23' 

] FOUNDATION 

HEIGHT 

ELECTRICAL 

PLUMBING 

? 

? 

AIRCOND. ? 

WATER Existing Tap Per 

TYPE SEWAGE DISP. Exist ing 

APPROVED BY R. Herrin 

Johui?on 

INSPECTOR 

TOTALVALUAIION $ 122, 000,000.00 PERMIT FEE $ N/C BY· Amy 

THIS PERMIT IS ISSUED SUBJECTTOTHE PARTY TO WHOM IT IS ISSUED FULLY COMPLYING WITH ALL REQUIREMENTS OFTHE BUILD 

ING CODE AND ALL PERTINET LAWS AND ORDINANCES REGULATING THE USE AND CONSTRUCTION OF STRUCTURES AND THE WORK 

AUTHORIZED BY THIS PERMIT, OTHERWISE IT SHALL BECOME VOID AND THE PARTY LIABLE TO SUCH PENALTIES AS MAY BE PROVID 

ED FOR VIOLATION OF SAID ORDINANCES. 

THIS PERMIT SHALL BE VOID IF NOT KEPT AT APPROVED LOCATION OF WORK. IF WORK IS NOT COMMENCED WITHIN 90 DAYS OR IF 

WORK AUTHORIZED BY IT IS STOPPED 90 DAYS. . 

THIS PERMIT SHALL BE CONSTRUED AS PERMISSION TO PROCEED WITH THE WORK AND SHALL NOT BE CONSTRUED AS AUTHORITY 

TO VIOLATE, CANCEL, ALTER OR SET ASIDE ANy OF THE PROVISiONs OF THE BUILDING CODE ANO OTHER PERTINENT LAWS AND 

ORDINANCES, NOR SHALL THE ISSUANCE OF THIS PERMIT PREVEIIIT THE BUILDING OFFICIAL FROM THEREAFTER REQUIRING COR 

RECTION OF ERRORS IN PLANS OR IN CONSTRUCTION. OR OF VIOLATIONS OF THE BUILDING CODE OR OTHER PER1"INENT LAWS AND 

ORDINANCES. 

R. H. 

Tap 

SEE REVERSE SIDE FOR ADDITIONAL INFORMATION 

W" . 

"'H.'·"'.".:·.:~.'-l.·.·.eth··.'.'.C 

PERMIT HOLDER 

... tin'ons 7, 8, 9 & 10 must all be requested before any are made Must h fin] 

.. '~'~ . eparbnent a 1(FORM 910) . • ave a 

ower' pprova . on sewage dIsposal system before Unal 

~"~:ij;,;>; .•.. IS released to the power company Ifapplicable Ifin fl d 

also:ful1Ii h this m . . a 00 zone you must 

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~ 100 SV SOd ~IICI- 

.~"I SUperil'rllndmt 

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k.l\00 Fu.ll 

TO_ 

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E::..;~

MEMO 

DATE: 

TO: 

FROM: 

RE: 

August 31, 2009 



OUe Elfer 



Community Revitalization Grant 

CDBG Project # R-103-024-03-KED 


Enclosed please find the following invoices for the above referenced project: 

1. Eley Guild Hardy 

Invoice number 08-050-4 in the amount of $4,695.03 

For Architect/Engineering expense 

2. Roy Anderson 

rnvoice number 1 in the amount of $406,290.30 

For renovation of Public Building expense 

3. MCC Mechanical 

Invoice number 2 in the amount of $266,326.00 

For Renovation of Public Building expense 

('\ 

3D \ 

G\~ 

S~\ 

lo'\\\ 

30

-.~ 

Date 



eClion A: GeneraIlnlonnalion 9ank Inrormafton Section B: Pro'ect Information 

IApplicant Name: Harrison County Electronic Transler 065500752 

~ai"n9 Address P.O. Drawer CC Bank Accounl 1595487 

GrantNG, CMtracl No. RgquestNo. 

R-1ro..oe R-l03-024.jJ3-KED 10 

Slrlli!t Address Sank Name: The People's Bank 

City, State Zip Gulfport, MS 39502 !A.ddress P.O. Drawer 529 


[Telephone No. 228-861;-411 City, Slate 21 P Biloxi, MS 39530 Vendor No. 

Fax Number 228-865-4168 !Telephone No. 228-897-8715 

Ema, Address pulrich@co.harrison.ms.us Services. Rendered lOIS Vouc:her Number 

cvitry@co.halTison.ms.us 

From 

Auoust 1, 2009 Thru AuoUS! 31 2009 

Section C: Reauest Per Actlvitv 

-- 

Approval Ia< Pavment 

To 

Signature 

Date 

Activity Description Budget Amount Total Prior Request to Date This Request Remaining Balance Activity Numbers 

1 Administration $ 140,000.00 $ 36,966.64 $ 103,033.36 

2 Application Preparation $ 10,000.00 $ 10,000,00 $ - 

3 Arch~ecturallEngineering $ 1,252,847.00 $ 829,390.95 $ 4,695.03 $ 418,761.02 

4 Con struclion of Pub,c BuUding $ 9,935,000.00 $ 9,935,000.00 

5 Conting""cies $ 984,011.00 $ 984,011.00 

6 Renovation of Public Building $ 4,299, 000.00 $ 2,007,572.00 $ 672,616.30 $ 1,618,811.70 

7 Street & Road Improvements $ 680,840.00 $ 680840.00 

8 Other $ 37,584.00 $ 37,584.00 

Total: $ 17,339,282.00 $ 2,883,929.59 $ 677,311.33 $ 13,778,041.08 


under any other contract agreement or grant; (b} the amount requested will be expended for allowable costs / expenditures under the terms of the 

contract agreement or grant; (c) the amount requested herein does not exceed the total funds obligated by contract; and (d) the funds are requested 


I Hereby Certify That the goods sold andlor services rendered have been delivered and/or performed in good order within the time listed 

above and are in compliance with all statutory requirements and regulations. I certify that this request does not include any advances or 

funds for future ob~at;ons. 

~- 

5l·-t~-o 1 

! Debra Tompkins 613112009 

Signed Prepared By Date Pre paree! 

Mariin ladne" Pres4denl 601-638-7121 

Typed Name and Tille of Authorized OfflCiai 

Preparefs TeleplOne No.





Request No: 

----------- 

August 1, 2009 

Ending Date: 

R-103-Qa 


R-103-024-03-KED 

1. Activity: Administration (a) 

; 

(b) 


A. Administration $0.00 

B. $0.00 

C. $0.00 

D. $0.00 

Subtotal: $0,00 $ . $000 

2. Activity: Architect/Engineering (a) : (b) 


A. ArchitecUEngineeri ng Eley Guild Hardy 08-050-4 $4,695.03 $4,695.03 

B. Arch itect/Engineering $0.00 

C. 

D. 

Subtotal: $ 4.695.03 $ . $ 4.695.03 

3. Activity: Renovation of Public Building (a) : (b) 


A. Renovation of Public Building Roy Anderson Corp. 1 $406,290.30 $406,290.30 

B. Renovation of Public Building Mee Mechanical 2 $266,326.00 $266,326.00 

C. $0.00 

D. $0.00 

E. $0.00 

Subtotal: $ 672,616,30 $ - $ 672,616,30



Request No: 10 


R-103-06 

R-103-024-03-KED 


A. 

B. 

C. 

D. 


Subtotal: 

5. Activity: Contingencies (a) : (b) 

A. 

B. 

C. 

D. 


Subtotal: 

6. Activity: Renovation of Public Building (a) (b) 

A. 

B. 

C. 

D. 


Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: 1$ 677,311.33 1$ . 1$ 677,311.33 I 

Cumulative Federal Expended To Date: $3,561,240.92 

I hereby Certify That: a) the services covered by this request have not been received from the Federal Government or expended for such services under any other 

contract agreement or grant: b} the amount requested will be expended for allowable costs/expenditures under the tenns of the contract agreement or grant; 

c) the amount requested herein does not exceed the total funds obligated by contract; and d) the funds are requested for only immediate disbursements. 

I Hereby Certify !that the goods sold and/or services rendered have been delivered and/or perfonned in good order and.Jl.r~ compliance with al~tory requirements 

and regulations. . . 

Marlin Ladner, President , 


::>Ignature ofAuthorized Official


Applicant: 



10 


R-103-024-03-KED 

Total Amount Requested: $ 677,311.33 

Line Items 


Engineering 

Specific Line Items as Listed in the Budget: 

Applic;ation Preparation 

ArchltecturallEngineering 


Contingencies 

Renovation of Public Building 

Street & Road Improvements 

Other 


Date I Amount of This ReQuest I Balance 

.,. ,~v,vw.w $ 36,966.64 $ - $ 103,033.36 

______ $L.-- 

_ 

$ 10,000.00 $ 10,000.00 ~ 

$ 1,252,847.00 $ 829,390.95 $ 4,695.03 

$ 9,935,000.00 $ - ~ 

$ 984,011.00 $ - ~ 

$ 4,299,000.00 $ 2,007,572.00 ~ 672,616.30 

$ 680,840.00 $ $ 

$ 37.58-4.00 $ - $ 

$ 

$ 418,761.02 

$ 9,935,000.00 

$ 984,011.00 

$ 1,618,811.70 

$ 680,840.00 

$ 37,584.00 

$ 

$ 

$ 

$ 

Total BUdget $ 17,339,282.00 $ 2,883,929.59 $ 677,311.33 $ 13,778,041.08 



CDBG Project Balance 

Period of Projected Cash Needs - Beginning: August 1, 2009 Thru 

August31,2009 

$ 3,561,240.92 

$ 13,778,041.08 

TODAY'S DATE 





CONTRACT EXTENSION (MONTHS) 

(ENTER # OF MONTHS OR "0") 




8131/2009 

9/17/2008 

9117/2011 

9117/2011 

36.00 

31.78% 

% OF CONTRACT PERIOD REMAINING 68.22% 


BUDGET $ 


TO DATE $ 

%TOTAL CONTRACT 

BUOGET SPENT 


REMAINING 

CONSTRUCTION 

BUDGET AMOUNT $ 

TOTAL CONSTRUCTION 

DOLLARS SPENT TO $ 


BUDGET SPENT 

17,339,282.00 

3,561,240.92 

20.54% 

79.46% 


15,936,435.00 Request. 


2,680,188.30 Request. 

16.82%

James H. Eley, 

W. TeJylor

ARCHITECTS 

PRINCIPALS 


W. Taylor Guild, III, AlA, ccs 


Stephen A. Stojcich, AlA 


'Mark E. Lishen, AlA, LEED AP 

ASsOCIATES 

August 26, 2009 


Eric J. Commarato, AlA 



Ms. Pam Ulrich, Harrison County Administrator 


1801 23 rd Avenue 


Re: 

MCCCC Parking Structure 

Katrina Supplemental CDBG Project No. R-103-024-03-KED 

Mississippi Coast Coliseum & Convention Center 


Enclosed please find Two (2) copies of the Application and Certificate for Payment No. One (1) 

submitted by Roy Anderson Corp., in the amount of $406,290.30 for the above referenced project. 

We find this application to be in order and our certification is on the cover. 

Also, attached is the contractors request for rain/impact days for the month of August 3, 2009 

through August 15, 2009 for Zero (0) days extension of the contract. Based on our evaluation of 

the data submitted is our opinion that Zero (0) days be granted to the contract for the month of 

August 3,2009 through August 15, 2009. The cumulative day's extension to date is Zero (0) days 

added to the contract based on previous data 

Ifyou have any questions regarding this project, please do not hesitate to call me. 

Joseph B. Crain, III, AlA 


JBC/dab 

Enclosures 

cc: 

Roy Anderson Corporation, Leslie Young 

Urban Planning Consultants, Inc., Betty Wilson 

08-048/payment applications 




228.594.2323 p 

228.5942223 F 




601.354.2572 p 

601.355.2006 F 


.;AlA Document G702'" - 1992 


i~ 

r.'"' ~ ~~ !\~'·~~Df 

,

,,;.AlA Document G703" - 1992 


AlA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, 

containing Contractor's signed certification is attached. 

In tabulations below, amounts are stated to the nearest dollar. 

Use Column I on Contracts where variable retainage for line items may apply. 

APPLICATION NO: DOl 

APPLICATION DATE: 08/1512009 

PERIOD TO: 08/15/2009 

ARCHITECT'S PROJECT NO: R-I03-024-03-KED 



TOTAL 

MATERIALS 

FROM 

ITEM 

SCHEDULED 

PRESENTLY COMPLETED BALANCE TO RETAINAGE 

% 

DESCRIPTION OF WORK 

PREVIOUS 

NO. 

VALUE 

THIS PERIOD STORED (NOT AND STORED FINISH (IF VARlABLE 

(G-:- C) 

APPLICATION 

TO DATE (C - G) RATE) 

IND OR E) 

(D + E) (D+E+F) 

Mobilization 150,000.00 0.00 150,000.00 0.00 150,000.00 100.00 % 0.00 0.00 

GC Bonds 39,327.00 0.00 39,327.00 0.00 39,327.00 100.00 % 0.00 0.00 

Subcontract Bonds 34,299.00 0.00 0.00 0.00 0.00 0.00 % 34,299.00 0.00 

Builder's Risk Insurance 27,808.00 0.00 27,808.00 0.00 27,808.00 100.00 % 0.00 0.00 

General Liability Insurance 59,460.00 0.00 59,460.00 0.00 59,460.00 100.00 % 0.00 0.00 

Owner Contin.e;ency Allowance 50,000.00 0.00 0.00 0.00 0.00 0.00 % 50,000.00 0.00 

Parking Counting System 

Allowance 85,000.00 0.00 0.00 0.00 0.00 0.00 % 85,000.00 0.00 

Power Relocation Allowance 60,000.00 0.00 58,468.00 0.00 58,468.00 97.45 % 1,532.00 0.00 

SiJ:mage Allowance 3,500.00 0.00 0.00 0.00 0.00 0.00 % 3,500.00 0.00 

Unsuitable Soil Allowance 7,500.00 0.00 0.00 0.00 0.00 0.00 % 7,500.00 0.00 

Sidewalk Allowance 4,500.00 0.00 0.00 0.00 0.00 0.00 % 4,500.00 0.00 

Demo 63,980.00 0.00 0.00 0.00 0.00 0.00 % 63,980.00 0.00 

Earthwork 235,259,00 0.00 0.00 0.00 0.00 0.00 % 235,259.00 0.00 

ExcavationIBackfl1l/Soil 

Treatment 70,291.00 0.00 0.00 0.00 0.00 0.00 % 70,291.00 0.00 

Driven Piles - Mobilize 

Equipment 30,375.00 0.00 30,375.00 0.00 30,375.00 100.00 % 0.00 0.00 

Test Pile Pro.e;ram No. I 20,925.00 0.00 5,231.00 0.00 5,231.00 25.00 % 15,694.00 0.00 

Test Pile Program No.2 20,925.00 0.00 5,231.00 0.00 5,231.00 25.00 % 15,694.00 0.00 

Material: Prestress Concrete 364,194.00 0.00 3,642.00 0.00 3,642.00 1.00 % 360,552.00 0.00 

Labor and Equipment 144,675.00 0.00 0.00 0.00 0.00 0.00 % 144,675.00 0.00 

Concrete Paving/Curbs & 39,653.00 0.00 0.00 0.00 0.00 0.00 % 39,653.00 0.00 

AlA Document G703 -1992. Copyright © 1963, 1965, j966, 1967,1970, 1976, 1963 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. 

Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AtA 8 Document, or any portion of ii, may result in severe civil and criminal penalties, and will be prosecuted to 1 

the maximum extent possible under the law. This document was produced by AlA sof1ware at 14:11 :40 on 06/1712009 under Order No.l000364301_2 which expires on 111212010, and is not for resale. 

User Notes: (2700346309]

Gutters 

Paving Soecialities 3,793.00 0.00 0.00 0.00 0.00 0.00 % 3,793.00 0.00 

Permanent Fence 11,762.00 0.00 0.00 0.00 0.00 0.00 % 11,762.00 0.00 

Trash ReceptacleslWave 

Benches 23,980.00 0.00 0.00 0.00 0.00 0.00 % 23,980.00 0.00 

Landscaping 965.00 0.00 0.00 0.00 0.00 0.00 % 965.00 0.00 

Concrete Reinforcement- 

Material 66,495.00 0.00 0.00 0.00 0.00 0.00 % 66,495.00 0.00 

Concrete Reinforcement- 

Installati0 n 37,308.00 0.00 0.00 0.00 0.00 0.00 % 37,308.00 0.00 

Concrete - FormIPlacelFinish 502,352.00 0.00 0.00 0.00 0.00 0.00 % 502,352.00 0.00 

Precast Concrete 2,122,735.00 0.00 38,634.00 0.00 38,634.00 1.82 % 2,084,101.00 0.00 

Ornamental Hand Rails 105,985.00 0.00 0.00 0.00 0.00 0.00 % 105,985.00 0.00 

Rough Carpentry 1,369.00 0.00 0.00 0.00 0.00 0.00 % 1,369.00 0.00 

Waterproofing/Sealant 61,461.00 0.00 0.00 0.00 0.00 0.00 % 61,461.00 0.00 

Roofin.gIJ)ownspouts 16,879.00 0.00 0.00 0.00 0.00 0.00 % 16,879.00 0.00 

StorefrontIDoors 67,084.00 0.00 0.00 0.00 0.00 0.00 % 67,084.00 0.00 

Painting 184,775.00 0.00 0.00 0.00 0.00 0.00 % 184,775.00 0.00 

Architectural Louvers 137,317.00 0.00 0.00 0.00 0.00 0.00 % 137,317.00 0.00 

Living Screen 40,014.00 0.00 0.00 0.00 0.00 0.00 % 40,014.00 0.00 

Fire Extinguishers/Cabinets 7,268,00 0.00 0.00 0.00 0.00 0.00 % 7,268.00 0.00 

DesignJProcurement 71,426.00 0.00 0.00 0.00 0.00 0.00 % 71,426.00 0.00 

Hydraulic Elevators 58,440.00 0.00 0.00 0.00 0.00 0,00 % 58,440.00 0.00 

Plumbing 47,441.00 0.00 0.00 0.00 0.00 0.00 % 47,441.00 0.00 

Fire Protection 63,050.00 0.00 0.00 0.00 0.00 0.00 % 63,050.00 0.00 

Mobilization-Demobilization 17,600.00 0.00 8,800.00 0.00 8,800.00 50.00 % 8,800.00 0.00 

Feeders and Gear 32,230.00 0.00 0.00 0.00 0.00 0.00 % 32,230.00 0.00 

Lighting 235,000.00 0.00 0.00 698.00 698.00 0.30 % 234,302.00 0.00 

Power 17,100.00 0.00 0.00 0.00 0.00 0.00 % 17,100.00 0.00 

Fire Alarm 9,500.00 0.00 0.00 0.00 0.00 0.00 % 9,500.00 0.00 

GRAND TOTAL $ 5,455,000.00 $ 0.00 $ 426,976.00 $ 698.00 $ 427,674.00 7.84 % $ 5,027,326.00 $ 0.00 

AlA Document G703-1992. Copyright © 1963, 1965,1966, 1967,1970,1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Oocument is protected by U.S. 

Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A1A'l Document, or any portion of il, may resultln severe civil and criminal penalties, and will be prosecuted to 2 

the maximum extent possible under the law. This document was produced by AlA software at 14:11 :40 on 08117/2009 under Order No.1 000384301_2 which expires on 1112/2010, and is not for resale. 

User Notes: (2700348309)

CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT 

Upon receipt by the undersigned of a check in the amount of $406,290.30 and when the check 

has been properly endorsed and has been paid by the bank upon which it is drawn, this document 

shall become effective to release any mechanic's lien or bond claim and any rights thereto the 

undersigned has for any services or materials furnished, including any and all work or materials 

furnished pursuant to any change orders, on or before the date of 08/15/09, on the project known 

as: 08-048 Parking Structure MS Coast Coliseum, Biloxi, MS (RAC Project #09112) on the 

premises owned by: Harrison County Board of Supervisors, and where the address for the Project 

is: 2350 Beach Blvd. Biloxi, MS 39531 and where ROY ANDERSON CORP was the prime 

contractor. 

The undersigned also acknowledges its responsibility to apply all funds received from the owner 

to owner's Project as described above and bears all responsibility should the undersigned fail to 

properly apply owner's funds to the reduction ofdebt for materials delivered or services furnished 

to owner's property and waives the right to assert, against the owner, actual notice ofdelivery of 

materials or furnishing work on the project. 

The undersigned does hereby represent and warrant that the undersigned has or will fully pay for 

all labor and materials, any and all union, welfare, pension, vacation or other contributions or 

benefits required to be made on account of the employment of such laborers and mechanics so 

provided by the undersigned and does hereby agree to indemnify and hold each ofthe foregoing, 

the Project, work of improvement and real property, free and harmless from any and all claims or 

liens through the date indicated herein. 

THIS RELEASE COVERS A PROGRESS PAYMENT FOR LABOR, SERVICES, 

EQUIPMENT AND/OR MATERIAL FURNISHED TO Harrison County Board of 

Supervisors THROUGH THE ABOVE REFERENCED DATE ONLY AND DOES NOT 

COVER ANY RETENTION OR ITEMS FURNISHED AFTER SAID DATE. 

BEFORE ANY RECIPIENT OF THIS DOCUMENT RELIES ON IT, SAID PARTY SHOULD 

VERIFY EVIDENCE OF PAYMENT TO THE UNDERSIGNED. 

DATED: 

August 18, 2009 

:OYAND~__)_ 

BY: 

TITLE: 

Douglas A. Hancock 

ChiefFinancial Officer 

1 .r~~~~. 

Subscribed and sworn to before me this 18 tl day ~t\~~~~9~"" 

f)~ r 0 --y)A _ 11 /:~'.:

ROY ANDERSON CORP 

CONTRACTORS 

Post Office Box 2 

GUlfport. Mississippi 39502 

Telephone 228.896.4000 

Fax 228.896.4078 

www.rac.com 

August 18, 2009 

BIey Guild Hardy Architects 

1041 TomrnyMunro Drive 


To Brian Williams, 

For the period August 3, 2009 through August 15, 2009 the total number ofdays 

requested due to Rain Delay is 0 (Zero). 

Thank you, 

~~ 'L 

, /'7?" 

' ,/,/ .. ----... 

,..; 1 ....,;"'::1""""= 

Jim Whitacre, 

Project Manager 

Roy Anderson Corp 

MSCCCC Parking Garage # 09112 

PER FOR MAN C 

E




228-594-2323 

INVOICE 

Mississippi Coast Coliseum & Convention Center 

2350 Beach Boulevard 



08-050-4 

Project: 

CDBG Katrina Supplemental Grant, MS Coast 

Coliseum, Chiller Package 

Invoice Date 

08/24/2009 



Fee Basis: 


1,100,000.00 

8.38 % 

92,131.60 

Architectural 

Description 

_.,.,._--_ .._._., _._--_.__.. ---_.,-_. ,---" .._---- ,.,_ 

Fee 

-_ _--- 

Schematic Design 

$ 13,819.74 

Design Development 

$ 18,426.32 

Construction Documents 

$ 36,852.64 

Bidding 

$ 4,606.58 

Construction Administration 

$ 18,426.32 

%of 

Total Fee 

15.00 

20.00 

40.00 

5.00 

20.00 

Percent 

Complete 

..._._,,---,.•._. 

100.00 $ 

100.00 $ 

100.00 $ 

100.00 $ 

96.41 $ 

Prior 

Billings 

13,819.74 $ 

18,426.32 $ 

36,852.64 $ 

4,606.58 $ 

13,069.79 $ 

Fee 

Earned 

13,819.74 $ 

18,426.32 $ 

36,852.64 $ 

4,606.58 $ 

17,764.82 $ 

Current 

Fee 

_. __._---------" _.-_.__.,---... '..,-,.._••...•.._._-_.,. -_... -------_. 

0.00 

0.00 

0.00 

0.00 

4,695.03 

$ 92,131.60 100.00 99.28 $ 86,775.07 $ 91,470.10 $ 4,695.03 

**Total Project Invoice Amount** 4,695.03 1 

Approved By:.~_---,{-I-:......... 

L· 

_ 

Mississippi Coast Coliseum & Convention Center Invoice number: 08-050-4 

EC:H 

ARCHITECTS

james H fiey, 

W, Taylor Guild, III, /\i/', , ce;" 

Dilvid J Hindy, ,"A 

Stephen A. Stojcich, Ai!, 

Jo:;eph S, Crain, 1'.1/, 

Mark E, Li;;he~n, l~I!,;" U:i;{) /\f! 

LETTER OF TRANSMITTAL 

Joseph R, Ste'JeI";, Jr , :J/U 

[riel COnHnar"ato/ 

£)()uSJlas tV1. Rob(~I't~)1 ):'1 •• 

Michael W, Sel,'..v;,-i"n, i"i, 

Date: 

To: 

Attn: 

From: 

Project: 

August 26, 2009 

Urban Planning Consultants, Inc. 

Betty Wilson 

Denese Bloom 

08-050, Chiller Package, Mississippi Coast Coliseum & Convention Center 

We are sending you the following item(s): 

Copies 

2 

Description 

Two (2) payment Applications No. Two (2) submitted by MCC 

Mechanical, LLC, for the above mentioned project. 

These are transmitted as checked below: 

( ) No Exceptions 

( ) Exceptions as Noted 

( ) Revise & Resubmit 

(X) For your use 

( ) As requested 

( ) For your review 

Remarks: 

Betty, 

Enclosed are Two (2) payment applications No. Two (2) for your office to submit 

to MDA for their approval. 

If you have any questions please do not hesitate to call. 

1091 TCll1l1ly Munro DI'ive 

BiloxI, MS 39532 

228,594,2323 

228,594,2223 


418 E,lSt «,pital St10E't 

J,'Kbon, MS 39201 

601354.7.572 p 

601355,2006 F 

www,eleyguildhardy,c'J!'C

August 26, 2009 

iLD r·tqR[)'{ ARC HIT E C T 5 

Ms. Pam Ulrich, Harrison County Administrator 


1801 23 rd Avenue 


PRINCIPALS 


W. Taylor Guild, III, AlA, ccs 


Stephen A. 5tojcich, AlA 


Mark E. Lishen, AlA, lEED AP 

ASSOCIATES 


Eric J. Commarato, AlA 


Michael W. 5chwirian, AlA 

Re: 

Mississippi Coast Coliseum & Convention Center - Chiller Package 

MDA Grant Project 


Enclosed please find Two (2) copies of the Application and Certificate for Payment No. Two (2) 

submitted by MCC Mechanical, LLC, in the amount of $266,326.00 for the above referenced 

project. We find this application to be in order and our certification is on the cover. 

Also, attached is the contractors request for rain/impact days for the month of July for Zero (0) 

days extension of the contract. Based on our evaluation of the data submitted and our review of 

the General Condition Section 8.3.4 it is our opinion that Zero (0) days be granted to the contract 

for the month ofJuly. The cumulative day's extension to date is Zero (0) days added to the 

contract based on previous data 

Also, enclosed please find our Invoice No. Four (4) for Architectural Services for the above 

referenced project. 

If you have any questions regarding this project, please do not hesitate to call me. 

oseph B. Crain, AlA 


JBC/dab 

Enclosures 

cc: 

MCC Mechanical, LLC, Susan Riorda, Project Manager 

Urban Planning Consultants, Inc., Betty Wilson 

08-050/administration/payment applications 




228.594.2323 p 

228.5942223 F 


418 East Capitol 5treet 

Jackson, M5 39201 

601.354.2572 p 

601.355.2006 F 


IAIA Document G702'" -1992 


TO OWNER: Harrison County Board ofSupervisors PROJECT: 

P.O. Drawer CC - 


FROM MCC Mechanical, LLC . 

CONTRACTOR: 24101 Spyd~r Drive 

Pass Christian, Mississippi 39571 

VIA 

ARCHITECT: 

.$ 53,027.00 

$ ·92.484.00 - 

08-050 Chiller Package . 

Mississippi Coast Coliseum 

Eley Guild Hardy. Architects PA 

1091 Tommy'Munro Drive 

Biloxi, Mississippi 39532 

Telephone Num~r: 228-594-2323 

Fax Number: 228-594-2223 

CONTRACTOR'S APPLICATION FOR PAYMENT 

Application is made for payment, as shown below, in connection With the Contract. 

Continuation Sheet, AlA Document 0703, is attached. 

1. ORIGINAL GONTRACT SUM : $ 1,100,000.00 

2. NET CHANGE BY CHANGE ORDERS "..... $ 0.00 

3, CONTRACT SUM TO DATE (Line 1± 2) "' $ 1,100,000.00 

4. TOTAL COMPLETED & STORE,D TO DATE (COIUIlUl Gon G703) $ 1,060,543.00 

5. RETAINAGE: 

B. 5_'_% of Completed Work 

. (Column D +E on 0703) 

b. _0_% ofStored Material 

(Column F on 0703) S 0.00 

Total Retalnage (Lines 5a + 5b or Total in Column I ofG703) .................$ 53, 0:2 7 . 00 

6. TOTAL EARNED LESS RETAINAGE "" " $ 1,007,516.: 00 

.(Line 4 Less Line 5 Total) 

7. LESS PREVIOUS CERTIFICATES. FOR PAYMENT " , .$ 741,190.00 

(Line 6 from prior Certificate) 

8. CURRENT PAYMENT DUE ." I $:2 66·, 32--6-..-=o:fiJ 

9. BALANCE TO FINISH, INCLUDIN.G RETAINAGE 

(Line 3 less Line 6) 

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS 

Total changes approved 1n previous months by Owner $ 0,00 $ 0.0 

Total approved this Month $ O,oe .$ 0.0 

TOTALS .$ o,oe .$ 0.0 

NET CHANGES bv Chanl!o Order $ o.or 

~~NT~Z3jca~ 

State of: Louisiana 

County of: Jefferson Parish 

Subscribed and sworn to before 

methis 19th dlyof August, 

Notary Public: . 

My Commissit'fn 


PERIOD TO: July 31, 2009 

CONTRACT FOR: O~eraj Construction 

CONTRACT DATE: February 27, 2009 

PROJECT NOS: I I 

LLC 

2009 

Date: 

Ed O'Connor, Controller 

for Life 

2nC~;':f 

Distribution to: 

, OWNER:X 

-ARCHITECT: X 

CONTRACTOR 

15 -L'l..t;P( 

FIELD: 

OTHER 

The undersigned Contractor certifies that to the best ofthe Contractor's knowledge, information and 

beHefthe Work covered by this Application for Payment has been completed in accordance with the 

Contract Documents, that all amounts have been paid by the Contractor for Work for which previous 

Certificates for- Payment were issued and payments received from the Owner, and that current 

payment shown herein is now due. 

ANDRE E. MAllLHO, ESQ. 

Notary Public, Bar No. 28955 

State of louisiana 

My Commission 18 Issued for Ufe 

ARCHITECT'S CERTIFICATE FOR PAYMENT 

1n a~ordance with the Contract Documents, based on ~n-site obs~lVations and the data comprising 

. this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, 

information and beliefthe Work has progressed as indicated, the quality ofthe Work is in accordance 

with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT 

.CERTIFIED. 

AMOUNT CERTIFIED :; $ :2 66 , 326 . 00 

(Allach explanation ifan:,OI!P'ferflied differs/rom the amount applied. Initial all fig/Ires on this 

Application and on the Crli'flto~ Sheet that are changed to conform with the amoUllt certified.) 

ARCHITECT: 

B)': =1 l/ \:::, 

Date: 

f};-z 7. o'i 

This Certificate is not ntf;otiable. The AMOUNT CERTIFIED is payable only to the Contractor 

named herein. Issuance,lpayment and acceptance ofpayfficnt are without prejudice to any rights of 

the Owner or Contractor under this Contract. 

AlA Document G702'M -1992. CepyrlghlC 1953,1963, lees. lela and 1982 by The American InsUlule ef Archllects. All rights r..eritld. WARNING: This AlA" Occumlln\ Is pmtcct"tl by U.S. Copyright Law and 

Il1t

~AIA Document G703 - 1992 


AlA Document 0702, APPLICATION AND CERTIFICATION FOR FAYMENT, 

containing Contractor's signed certification is attached, 

In tabulations below, amounts are stated to the nearest dollar. 

Use Column I on Contracts wnere variable retainage for llne items may apply. 


APPLICATION DATE: 08/10/2009 

PERIOD TO: 07/31/2009 

ARCHITECT'S PROJECT NO: 08-050 Chiller Package 

MCeCC 

A B C 0 I E F G H I 


TOTAL 

MATERIALS 


ITEM SCHEDULED FROM PRESENTLY % 

DESCRIPTION OF WORK 

NO. 

VALUE PREVIOUS STORED (NOT AND STORED FINISH (IF VARIABLE 

(0 + C) 

APPLICATION THIS PERIOD TO DATE 

IN 0 ORE) 

(C -0) RATE) 

(0 +E) 

(D+E+F) 

I Chillers 561,059 476,900 84,159 0 561,059 100.00 % 0 28,053 

2 Cooling Tower & VFO 304,059 258,450 45,609 0 304,059 100.00 % 0 15203 

3 Pumps & VPD 47,000 25,850 21,150 0 47,000 100.00 % 0 2,350 

4 Chill Water Piping 32000 8000 19,200 0 27,200 85.00 % 4,800 1,360 

5 Condenser Water Piping 44,000 11,000 30,800 0 41,800 95.00 % 2,200 2,090 

6 Insulation 4982 0 0 0 0 0.00% ' 4,982 0 

7 Temperature Controls 55,900 0 41,925 0 41,925 75.00 % \3,975 2,096 

8 Electrical 50,000 0 37,500 0 37,500 75.00 % 12500 1 &75 

9 Test & Balance 1,000 0 0 0 0 0.00% 1000 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00 % 0 

° 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0,00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0.00 % 0 0 

o . ° 

0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00 % 0 0 

GRAND TOTAL $1,100,000 $780,200 $280,343 $0 $1,060,543 96.41 % $39,457 $53,027 

AlA Document G70~'" -1992. Copyright C 196:1, 1965, 1966,1967,1970. 1918.1963 and 1992 by The American Insiil>,!e 01 Archllecls. All right. re..rved. WARNING: This AlA" Document Is protecttKl by U.S. 

Copyrlght Law and lntemsllonnl TrsatllH, Unalilhorizod rsvroductlon or distributIon of Ihls AlA" Document, or any portlon 0'111, Inay re_ullin sevsre civil and criminal penalties. and will bo pro.eouted to 1 

tho maximum exlent possible undor Ihe Low. Thl. document waa produced by AlA sortware &1 08:23:1~ on 06/1712009 under Order No,i000371724_1 Which expires on 0911612009, and II rlO\ lor resale,· , 

UserNoles:· 11160121397)

SR 

MCC MECHANICAL, l.l.C.-GUlF COAST 

REMIT TO ADDRESS: P.O.BOX 7460 - METAIRIE, LA. 70010 - (504) 833-8291 


poDrawerCC 

Gulfpor, MS 39502 

CUSTOMER NO: 2227 

7/31/2009 

INVOICE NO. 5190216-02 

APPLICATION # 0809 

PROJECT NAME: MGCCC Chiller Addition 

Contract #08-050 

OUR JOB # 5190216 

ORIGINAL CONTRACT AMOUNT: 

CHANGE ORDERS 

$1,100,000.00 

$0.00 

TOTAL CONTRACT & CHANGE ORDERS: 

$1,100,000.00 

VALUE OF WORK COMPLETED 

AND STORED: 

TOTAL AMOUNT 

TO DATE 

$1,060,543 

TOTAL AMOUNT 

LAST APPLICATION 

$780;200 

THIS PAYMENT 

AMOUNT 

$280,343 

LESS 5% RETENTION: 

$53.027 

$39,010 

$14,017 

$1,007,516 

$741,190 

$266,326 

LESS DEDUCTIONS 

$0 

$0 

$0 

AMOUNT THIS APPLICATION: 

$1,007,516 

$741,190 

$266.326

PARTIAL RELEASE AND WAIVER OF LIEN 

MCC MECHANICAL., LLC 

3001 17 th Street 

Metairie, LA 70002 

PROJECT: 

GENERAL: 

OWNER: 

MississippI Coast Coliseum Chiller Package (08-050) 

Mec Mechanical. LLC 


The status of our account is as follows: 

Contract amount, including all change orders and any other amounts due 

to the undersigned on the above referenced project. $ 1,100,000.00 

Less tolal payments made to present time and applied against the above listed amount. $ 

Balance due on the above at presenllime. $ 1,100,000.00 

In consideration of partial payment of $ 266,326.00 , the undersigned as the General Contractor for the above project: (a) 

covenants and warrants that all labor, materials, equipment, services and other items, inclUding without limitation and 

payroll, sales and privilege taxes, furnished pursuant to the above contract, and any additions or changes thereto, have 

been paid for (b) waives any lien rights with respect to the project; and (c) agrees to defend and indemnify (INSERT 

OWNERS NAME) against any lien asserted through or under the undersigned with respect to the project. This partial 

release and waiver of lien applies solely to the work performed relative to the Partial payment amount listed above. 

TITLE: _Controller, Ed O'Connor__ 

DATE: August 17, 2009_ 

State of: _Louisiana 

_ 

Parish of: _Jefferson, 

_ 

The indiVidual who has before me signed the foregoing Affidavit and 

Release on the date shown, being first duly sworn, deposes and says 

That he is authorized to execute the foregoing on behalf of the said 

Firm and that the tatements contained there are true. 

Notary Public 

MyCommiss' 

(Notary Seal) 

ANDRE E. MAILLHO, ESQ. 

Notary Public, Bar No. 28955 

State of louisiana 

My CommissIon is Issued for Ufe 

1;\PROFoA:MA\OU 500\519021~ MGCCC enlJle,. AddItfonIMCC Mecl1anH;all Partiat Gf=.NERAl-02.doc

AlA Document G706A'" -1994 

':Co~tractorrs Affidavit ofRelease ofLiens 

PROJECT: (JY;ame a ' 

08~050 Ch ac 

(Qo~st 

ess) 

,ssissippi 

ARCHITECT'S PRO.IECT NUMBER: 

08-050 

CONTRACT FOR: General 

Construction 

CONTRACT DATED: February 27, 

2009 

OWNER: t2J 

ARCHITECT: IZI 

CONTRACTOR: D 

SURETY:D 

OTHER: 0 

The undersim 

Ifl,es that to the best ofthe undersigned's knowledge, information and belief, except as 

, 'oW, the' ea,sesorWaivers ofLien attached hereto include the Contractor, all Subcontractors, all suppliers 

i.,F>'''''' aBdeqUipment,and all performers ofWork, labor or services who have or may have liens or 

e",rti'ces orth~rightt()assertliens or encumbrances against any property ofthe Owner arising in any manner out 

0f.1heperformance;8t,~p,e,;,Qontract referenced above. 

NTSATrAcHED HERETO: 

eJ~~se'~rW

IA Document G70G'" -1994 

G.ontractor's Affidavit ofPayment ofDebts and Claims 

PROJECT: (Name andaddress) 

08~050 Chiller Package Mississippi 

. Coast Coliseum 

,;ii~ti~J~~~!~~''') 

~J1pt;r'{isor!) . .•. , 

,,:. :,r~();~;

Correspondence View 


........... ,. MeC Mechanical, LLC 

""' ; .... : 

Mee Mechanical. LLC - Gulf COi'sl 

24101 Spyder Drive 

Pass Christian. MS 39571 

Phone: (228)452-1403 

Fax: (228) 452-1411 

Website: www.mccgroup.com 

Email: info@mccgroup.com 

08/17/09 

LTR No.: 007 

Eley Guild Hardy Architects, PA 

1091 Tommy Monroe Drive 


Phone: 228-594-2323 

Attn: Heath Perry 

Project: MGCCC Chiller Addition 

Project No.: 5190216 

Subject: Rain Day Letter 

During the period from july 1, 2009 to July 31, 2009, MCC did not experience any rajn days that 

caused delays. 

. r 

~reIY, 'I ) () 

2iAiliJ/It-/(;(j/j/,--A 

Susan Riorda 

Project Manager 

MCC Mechanical, LLC - Gulf Coast 

(228) 452-1403 

'---- 

._. 

SRlsr 

https://mccgulfcoast.accubid.comlcorrespondence/correspondence_view.cfm?enData=D80... 8/19/2009

MINUTES 


MINUTE BOOK JULY·AUGUST·SEPTEMBER 2009 




ORDER AUTHORIZING REDEMPTIONS FOR 

ERRONEOUS TAX SALES, AS LISTED 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE redemptions for erroneous tax sales, 

as listed: 

a) $1,817.00, recording fees for 2008 Disallowed Homestead charge backs. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER ACKNOWLEDGING RECEIPT OF THE LONG 

BEACH WATER MANAGEMENT DISTRICT DOCKET OF 

CLAIMS APPROVED AT ITS JULY 23, 2009 MEETING, AS 

SUBMITTED BY DUKES, DUKES, KEATING & FANECA, 

AND AUTHORIZING THE CHANCERY CLERK TO PAY 

CLAIMS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe Long Beach 

Water Management District Docket of Claims approved at its July 23, 2009 meeting, as 

submitted by Dukes, Dukes, Keating & Faneca, and authorizing the Chancery Clerk to pay 

claims, as listed: 

$8,040.00 

a) Mary Ladner, Commissioner, $40.00 

b) Dave Marshall, Commissioner, $40.00 

c) Brett Mallette, Commissioner, $40.00 

d) Neel-SchafIer, Professional Services from July 1, 2009 through July 31, 2009, 

e) Dukes, Dukes, Keating & Faneca, Attorney's fee, $2,409.13 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 






MINUTES 





ORDER APPROVING ADDENDUM TO THE 

INTERLOCAL AGREEMENT REGARDING THE 

ASSESSMENT AND COLLECTION OF TAXES BETWEEN 

HARRISON COUNTY, MISSISSIPPI AND THE CITY OF 

BILOXI 


MISSISSIPPI, that the Board does HEREBY APPROVE addendum to the Interlocal agreement 

regarding the assessment and collection oftaxes between Harrison County, Mississippi and the 

city ofBiloxi, which addendum follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




, 



AJ)DENDUM TO INTERLOCAL AGREEMENT REGARDING THE 

ASSESSMENT AND COLLECTION OF TAXES BETWEEN 

HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXI 

WHEREAS, Section 27-41~2, 

Mississippi Code of 1972, has been amended to authorize 

the inclusion ofunpaid mWlicipal special assessments in the collection process covered by the 

Interlocal Agreement pertaining to the collection ofad valorem taxes under which the City and 

the County have been successfully operating smce 1993; and, 

'WHEREAS, in order to fully enable the Tax 'Collector empowered by the Interlocal 

Agreement to conduct tax sales and collect taxes on behalf ofthe City ofBiloxi it is necessary to 

amend said Interlocal Agreement to include unpaid municipal special assessments with the 

collection ofad valorem and other taxes; 

NOW, THEREFORE, IT IS AGREED by and between the City ofBiloxi (City) and the 

County of Harrison (County) as follows: 

1. Paragraph 1 ofthe "InterlocaJ. Agreement Relating to the Assessment and Collection of 

Taxes Between Harrison County, Mississippi, and the City of Biloxi" (the lnterlocal Agreement) 

is hereby amended by adding "unpaid municipal assessments~' 

to the list oftaxes which shall be 

collected by the Tax Collector ofHarrison County as authorized by Section 27-41-2, Mississippi 

Code of 1972. 

2. Paragraph 7 ofthe Interlocal Agreement is hereby amended by adding "unpaid 

municipal assessments" to the taxes for which property may sold at the land sale conducted for 

the County as authorized by Section 27-41~2, Mississippi Code of 1972. 

3. The Interlocal Agreement shall be interpreted and implemented in accordance with

Section 2741-2, Mississippi Code of 1972, as amended, with regard to special municipal 

assessments, however, no other provision ofthe Interlocal Agreement shall be affected by this 

Amendment. 

This Agreement is entered into by the governing authorities ofthe City and the County as 

the same appears ofrecord in their respective minutes. 

,,',i",. .,>. 

By: _--K.-fT:-=~~~::...L- 

Mayor P(. J. Holloway 

HARRISON COUNTY, MlSSISSIPPI 

By: 

--..,-_ 

President ofHarrison County Board ofSupervisors 

APPROVED: 

fiARl&SON COUNTY CHANCERY CLERK 

APPROVED: 

HARRISON COUNTY TAX ASSESSOR 

BOARD ATIORNEY

September 14. 2009. Item # 33 

Supervisor KIM B. SAVANT moved the adoption of the following Order: 

ORDER AJUDICATING THE EMPLOYMENT OF 

COUNTY ATTORNEY TIM C. HOLLEMAN, BOYCE 

HOLLEMAN & ASSOCIATES, TO REPRESENT 

THE BOARD OF SUPERVISORS IN THE 

LITIGATION MATTER LISTED BELOW. 

WHEREAS, the Board of Supervisors for Harrison County has employed Tim C. 

Holleman, Boyce Holleman & Associates, as attorney to represent Harrison County, 

Mississippi, in legal matters, including general and litigation claims; and 

WHEREAS, a Complaint to Confirm Tax Title was filed against Harrison County, 

Mississippi, on or about August 27, 2009; and 

WHEREAS, in order to protect its interests, a Response to the Complaint had to 

be filed on behalf of Harrison County, Mississippi, in the following lawsuit: 

Mary Sue Patronas Derouen Taranto v. Harrison 

County, Mississippi, et ai, Chancery Court, 

Second Judicial District, Harrison County, 

Mississippi, Cause No. C2402-09-689(2) 

NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS 

OF HARRISON COUNTY, MISSISSIPPI, that Tim C. Holleman, Boyce Holleman & 

Associates, attorney for the Board of Supervisors, is adjudicated to represent Harrison 

County, Mississippi, in the matter listed above, and any future general matters pertaining to 

county business. 

Supervisor WILI.TAM W. MARTIN seconded the Motion to adopt the above and 

foregoing Order, whereupon the question was put to a vote with the following results:



, Supervisor MARLIN R. LADNER voted AYE 


Supervisor CONNIE ROCKCO voted AYE 

The majority of the members present, having voted in the affirmative, the Motion 

was declared carried and the Order adopted on this, the 

2009. 

14th 

day of September 

-2-

MINUTES 





ORDER APPROVING A ONE YEAR SERVICE 

AGREEMENT WITH STANLEY ACCESS 

TECHNOLOGIES FOR PM PARTS AND LABOR FOR 

TWO AUTOMATIC DOORS AT THE FIRST JUDICIAL 

DISTRICT COURTHOUSE IN THE AMOUNT OF $700.00, 

AS RECOMMENDED BY MIKE WILSON, AND 

AUTHORIZING THE BOARD PRESIDENT TO EXECUTE 

SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE a one year service agreement with 

Stanley Access Technologies for PM parts and labor for two automatic doors at the First Judicial 

District Courthouse in the amount of$700.00, as recommended by Mike Wilson, and HEREBY 

AUTHORIZES the Board President to execute same, which agreement follows this Order as 

Exhibit A. 






Supervisor WILLIAM W. MARTn,r voted 


AYE 

AYE 

AYE 

AYE 

AYE 




." 

STANLEY 

Access Technologies 

Stanley Access Technologies 

Service Agreement 

Customer Ship To: 

Contact: 

Company: 

Address: 

Paula Robinson 

------._--------- 

Harrison County Courthouse 

1801 23rd Avenue ---~- 

-"._---------- ..----_.~~-~--_ .. -- 

Remit to: 

Contact: 

Company: 

Address: 

GULFPORT MS 39502 

-----~-_.---------_..-~----- 

Telephone #: 225-865-4179 

---_.. ~ _--_ __ .....•'._-_._-- 

Fax#: 

~-"-- ...---------- 

Telephone #: 

Fax#: 

Quote 10: 

LA-BARR, DEAN A-PL-8-1-2009-1 

PRESENTATION DATE 

STANLEY REP: 

YEARS: 

8/1/2009 

BARR, DEANA 

1 

.--_._,--------,.... 

COMMENCEMENT DATE: 8/1/2009 

---.'.".."-----_._._-,-'-.- 

TERMINATION DATE: 7/31/2010 

--------_. 

FIRST YEAR SERVICE FEE $: $700.00 

PERIODIC PAYMENTS $: 

DUE AND PAYABLE: 

Annually 

U-C::P-O-N-R-E-C:C:C::E--IP'-:T=-O=-F=-I:--NVOICE 

EXPIRATION DATE 

8/15/2009 

[---"x] YES, AS SET FORTH ON SCHEDULE B: SPECIAL CdNbl'nONS 

r--I 

!. I NO 

CONTRACT SUMMARY: 

Your service contract covers the following installed equipment: 

Please indicate the applicable contract coverage: 

[-Xl Automatic Door- SAT 

..-=---:...J 

The contract is: 

[_~_] 

New Contract 

[~=J Prorated Contract 

i=-'.:=J Renewal Contract 

This contract includes the following countries or geographic regions: 

,-- XJ Continental US 

[~__ :=J Canada 

L~ Parts and Labor (Comprehensive) Program 

C:=J Planned Maintenance Program 

C] Safety Certification 

[ .__..1 Labor Only 

Number of PM or SC Visits Per Year:

---~._---~, ~ .._--_._...,. 

STANLEY 

Access Technoiooies 

Customer Ship To: 

Contact:: Paula Robinson 

Company: Harrison County Courthouse 

Address: 1801 23rd Avenue 

p, 


Signature Page 

Remit to: 

Contact:: 

Company: 

Address: 

GULFPORT 

MS 39502 , 

--_.--------------'-.-----.-- 

'..--- 

Telephone #: 225-865-4179 

._------ 

Fax#: 

-------.----_..---- 

Quote 10: 

LA-BARR, DEAN A-PL-8-1-2009-1 

Telephone #: 

Fax#: 

--- ..-------- 

Accepted By: 

Stanley Access Technlogies INC. 

Accepted By: 

Customer: 

Name: 

BARR, DEANA 

Name: 

Title: 

Signature: 

Account Manager 

Title: 

Signature: 

Date: 

Branch Office 

New Orleans LA 

Date: 

Phone Number: 

Confirm Remit To Information by Initialing here: 

If tax exempt. please attach tax exempt certificate. 


1925 Harry Lemons Road 

Mandeville, LA 70448 

P 800-833-0504 

F 985-626-9515 

'.

STANLEY 



Schedule 8 

Special Conditions: 

Work done outside of the contract either in normal working hours or after hours will be on the current 

prevailing labor rates for the local branch. 

2 

--...,~~-----~~~~----_._-----,--~-----' 

--------_.~"~-----~.,.~"~---_. 

3 

4 

5 

-----------_._-----_.. 

6 

-----~--,--_._~- 

7 

----------"_._---- ,--- ,........- ---~..---- .. ----_._-- 

8 

------_..----- --- --------------------_.._---_.- 

9 

10 

-------~-----------------_.-------- -_._----------- ......_----------_. ------- ---_._- ..----

STANLEY 



Covered Doors List 

DQ9r~____ 

A423274 

A423281 

.,Location 


North Entrance 


__~Mjmufactur:(!.rjBuslne_~$ ... 

Unit 

_Q.yantity_--'p.tl~(!_ 

Stanley Swing Operator LE - Single 1 $350.00 

Stanley Swing Operator LE - Single 1 $350.00 

----------_.------ 

South Entrance 

----------._--_.- ..------------------------- 

\ r • , .....,. 

Total Units 

First Year Total 

2 $700

STANLEY 


Parts and Labor Contract 

Parts Covered 

Motor 

Gearbox 

Control Box 

Interface Board 

Harnesses 

Activation Device 

Presence Sensors 

Motion Detectors 

Switches 

Mats 

Remote 

Locks (Stanley only) 

Mat Trim 

Belts 

PUlleys 

Rollers 

Parts Not Covered 

Weatherstripping 

Frames/Doors 

Thresholds 

Pivots 

Rails - Rail Shoes 

Fingerguards 

Glass ~ Glass Stops 

Electric Strikes/Panic Devices 

, 

( Crash'Bars 

Floor Surface 

Decals 

Card Readers 

Bottom Guides 

Bottom Track 

Acts of God 

Abuse 

Operator

STANLEY ACCESS TECHNOLOG'IES SERVICE AGREEMENT 

rhis STANLEY ACCESS TECHNOLOGIES SERVICE AGREEMENT (the "Agreement") dated 8/1/2009 is by and between STANLEY 

~CCESS TECHNOLOGIES, a product group of THE STANLEY WORKS, a Connecticut corporation having a place of bUsiness at Route 6 and Hyde Road, 

=armington, Connecticut 06032 ("Stanley"), and Harrison County Court 

, having a place of business at the Location set forth above (the "Customer"). 

Stanley shall provide Customer with automatic door repair, replacement, and/or planned maintenance services in accordance with the terms and 

)rovisions set forth below. 

TERMS OF AGREEMENT 

1. Equipment and Location. This Agreement covers those automatic swing doors and/or automatic sliding doors and/or component parts thereof ("the 

Equipment ent") set forth on the inventory of equipment attached hereto as Adendum "F" (the "Equipment Inventory"), all of which Equipment shall be 

located at the location. 

2. Stanley Services. Subject to the terms and conditions of this Agreement, Stanley shall provide to the Customer during the term of this Agreement the 

following services: 

~ . . , 

2. 1 Equipment Inspection. All Equipment that shall be covered under this Agreement must be operable, safe and normal operating condition and 

in reasonably good repair as of the date of shown as the "Commencement Date" on the first page of this Agreement. Not later than thirty (30) days 

following the date any Equipment is included on the Equipment Inventory. Stanley shall inspect the Equipment, provided that the Customer has provided 

Stanley with all necessary access to such equipment. If, as a result of such inspection, Stanley determines that any of the Equipment is inoperative or in 

need of substantial repair, Stanley shall so notify the Customer not later than thirty (30) days following such inspection, and the Customer shall be 

responsible, at its sole cost and expense, for bringing any such Equipment into operable, safe and normal operating condition and in reasonably good 

repair to the satisfaction of Stanley within ninety (90) days following the provision of such notice by Stanley. Alternatively, at the Customer's request 

and at the Customer's sole cost and expense, Stanley shall make any repairs neces~~ryto bring the Equipment into operable, safe and normal operating 

condition and in reasonably good repair. Payment for labor and materials associated with any such repairs shall be at Stanley's prevailing standard rates 

in accordance with Stanley's policies. Stanley shall have no responsibility to provide any maintenance or other services until the applicable Equipment 

is brought into' operable, safe and normal operating condition and in reasonably good repair. In the event that, during the aforementioned thirty (30) day 

inspection period, Stanley shall fail to identify any condition with respect to the Equipment that, in the exercise of due care, should have been identified, 

which condition necessitates repair to the Equipment in order to bring the Equipment into operable, safe and normal operating condition, then Stanley shall 

be responsible for the costs associated with such repair, provided, however, that Stanley shall, in its sole direction, determine the extent of any such 

required repair. 

In the event that, during such thirty(30) day inspection period, any Equipment is in storage, is not in use, or is not accessible or otherwise 

available for inspection by Stanley, the customer shall be solely responsible for the cost of all repairs necessary to bring such Equipment into 

operable, safe and normal operating condition. 

2. 2 Planned Maintenance and Unscheduled Remedial Maintenance Service. Stanley shall provide to Customer planned and/or 

unscheduled remedial maintenance services for Equipment in accordance with one or more service option plans offered by Stanley from time to time 

and selected by Customer as reflected on the Equipment Inventory (the "Service Options"). The Service Option applicable to any Equipment shall be 

as set forth on the Equipment Inventory. 

2. 2.1 Planned Maintenance Services. If the Customer has selected a Planned Maintenance Service Option with respect to any Equipment as 

reflected on the Equipment Inventory, Stanley shall perform planned main-,~~.a':lcept ~uph Equipment on a periodic basis in accordance with the 

ourteen (14) point maintenance program set forth in Appendix A attagl1ed.,r~r:~to ('

Stanley shall not be required to provide any service hereunder to any Equipment ,necessitated by, or of the type described in, any of the following: 

a) Labor and material costs of additions, changes, relocations, remov~ls/~~erati~~,.~~FPlies, accessories or manufacturer's specification or 

'mgineering changes; (b) Labor and material costs assocciated with pl~ss;,~gtazing."l?r,·el

6. Existing Service Arrangements. In the event that nay of the Equipment is or becomes covered under any contract, agreement or other 

• arrangement for service from a party other than Stanley at any time during the term of this Agreement, teh Customer shall use its best efforts to diligently 

pursue the prompt termination of such contract, agreement or arrangement. Until such time as any such contract, agreement, arrangement shall be 

terminated, the terms and provisions of this Agreement shall not apply to such Equipment. 

In the event that any of the Equipment is covered under any warranty from a party other than Stanley, it is the intent of the parties hereunder that the 

terms and provisions of any such warranty shall not be altered in any way by this Agreement. The Customer shall inform Stanley from time to time as 

to the existence, nature, and extent of any and such warranties. In Addition, the Customer acknowledges and agrees that Stanley shall not assume 

any obligations of any kind whatsoever under any such warranties. In no event shall Stanley provide any services with respect to any Equipment 

covered by a warranty where such services are already provided for under the terms of such warranty. The terms and provisions of this Agreement 

shall not apply to any Equipment covered by any such waranty until such warranty shall have expired or shall otherwise have been terminated. 

Opon termination of this Agreement. Stanley shall assign to the C'u~tori,er:the Jnexpired portion of the product or service warranty that Stanley has 

received in connection with any Equipment, to the extent any such ~~'rrarlt'y;~s asJid~able. 

. '\"',: ' ~ 

7. Payments. The Customer shall pay Stanley a fee for services proliided hereunder for the initial term of this Agreement in an amount equal to the amount 

shown as the "Annual Service Fee" on the first page of thei Agreement. The Annual Service Fee shall be payable in such installments and at such 

intervals as set forth on the first page ofthis Agreement, provided, however, that the first (1st) such installment shall be due and payable not later than the 

Commencement Date. The Customer shall pay Stanley and Annual Service Fee for any term subsequent to the initial term in an amount in acordance 

with Section 8 hereof. Stanley shall prOVide the Customer with an invoice. for eackpayment of the Annual Service Fee due hereunder. Except as 

otherwise provided herein, any and all amnounts due to Stanley hereLind~r'ShaIlI:lJ7d'~e and payable within thirty (30) days of the Customer's receipt 

".' - " . 

of an Invoice therefor. - 

8. Term and Termination. Unless sooner terminated or extended as provided hereunder, the initial term of this Agreement shall commerce on the 

Commencement Date and shall terminate on the date shown as the ''Termination Date" on the first page of this Agreement. The term of this Agreement 

shall thereafter be automatically extended for successive one (1) year terms unless, on or before the date that is sixty (60) days prior to the then 

effective Termination Date, either party shall have provided the other party with written notice of its intent to terminate the Agreement. The Annual 

Service Fee with respect to any and all terms following the initial term may be increased st Stanley's sole option by up to 

percent ( %) with respect to such term over the then prevailing Annual Service Fee. 

9. Taxes. The Customer shall pay all sales, use and/or excise taxes that are applicable in connection with Stanley's provision of services and/or 

equipment and supplies hereunder, unless the Customer shall have delivered to Stanley a tax exemption certificate that shall be acceptable to Stanley 

and the applicable taxing authorities. 

10. limitation of Liability. The Customer agrees that neither Stanley nor its employees, representatives, agents or subcontractors shall be liable 

for any loss or damage to the Equipment or any other property or bodily injury or death arising in connection with the services provided by Stanley 

or its employees, representatives, agents or subcontractors under this Agreemen!. IN NO EVENT SHALL STANLEY OR ITS EMPLOYEES, 

REPRESENTATIVES, AGENTS OR SUBCONTRACTORS BE L1AB~E FO~ AN~ tNDIRECT, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES 

(INCLUDING WITHOUT LIMITATION, ANY LOSS BY CUSTOMER,qF l,!~f OF £'t-IX,EpUIPMENT OR PROPERTY, BUSINESS, REVENUES OR GOODWI 

ARISING iN CONNECTION WITH THIS AGREEMENT, THE SERV.I.CES:P,BOVIPE;D..HEREUNDER, OR THE EQUIPMENT. In no event shall the aggregate 

• Ij I',:,:" ." , ::. ~ , : ,,~ 

of Stanley, its representatives, agents, subcontractors, successors and ;i'ssigns for damage hereunder exceed the Annual Service Fee. 

11. Assignment. Stanley shall have the right, in Its sole and absolute discretion, to assign, transfer or otherwise dispose of, in whole or in part, any of 

its interests, rights or obligations under this Agreement, including without limitation Stanley's obligation to provide services hereunder. The Customer 

acknowledges that Stanley may subcontract any or all of its obligations hereunder to one or more third parties. 

12. Governing Law. The Agreement shall be governed by and con~tr~~9_ in a?,90[.~Wlc:e with the laws of the State of Connecticut without regard to 

conflicts of Jaw principles that would require the application of any other JaWs. _ ',;" yii . 

13. Disclaimer of Warranties. All services to be provided by Stanley hereund~r shall be provided AS IS UNDER THE TERMS OF THIS AGREEMENT, 

and Stanley makes no warranties of any kind with respect thereto. Without limiting the generality of the foregoing, NO WARRANTIES OF 

MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER WARRANTIES ARE SPECIFICALLY MADE OR GIVEN. 

14. Remedies for Default. In the event that the Customer fails to cure to the satisfaction of Stanley any default hereunder within thirty (30) days 

following the Customer's receipt of Stanley's written notice thereof (with the exception of payment defaults for which the Customer shall have ten (10) 

days after written notice thereof to cure). Stanley may, at its option: (a) suspend its performancehereunder until a reasonable time after all defaults 

have been cured to its satisfaction; (b) terminate this Agreement and declare all amounts due or to become due hereunder Immediately due and payable; 

or (c) take any other action permitted under law. 

In the event that Stanley shall be in material breach of any of itsobligations hereunder with respect to any Equipment or component part thereof, and if 

such default shall remain uncured for a period of sixty (60)days following the receipt by Stanley of the Customer's written notice thereof, the Customer 

may remove such item of Equipment from the coverage of this Agreement. The foregoing sentence notwithstanding, however, in the event that Stanley, 

in the exercise of commercially reasonable efforts, is unable to cure any such defaUlt within such sixty (60) day period, Stanley shall have an additional 

thirty (30) days within which to cure such defaUlt. Upon removal of any Equipment pursuant to this Section 14, the parties hereto shall be relieved of any 

further obligations hereunder with respect to such Equipment, except for Rayment;qbligations arising prior to the date of such removal and any other 

obligations which, by their terms, shall extend beyond such removal., !h~m~ovaJ.9f .E~pipment from the coverage of this Agreement pursuant to 

Section 4.1 of this Agreement shall not be deemed to be a material )J.r~a?-~'~UhisL1p[~r;ment. 

15. Force Maleure. The timeliness of performace by Stanley hereuhd~,ti~in every case sUbject to delays caused by an Act of God, war, riot, fire, 

explosion, accident, flood, sabotage, government laws, regUlations or orders, lack of reasonable access to the Location of the Equipment, acts or 

inactions of this Customer, strike or injunction. In the event of any such delay, the period of time for performance of services affected by such delay will 

extended to reflect the effective delay occassioned thereby. 4

,. ~FI 1>.", 

16. Miscellaneous. I~ ~" ~i;'.:: a,4l'JX 

-- . 

16.1 The relationship between the parties shall be solely-thatoflndependont contractors and nothing contained herein shall be construed as 

• creating any other relationship. 

,;" , 

16.2 If any dispute occurs between the parties, arising out of or relating to this Agreement or the respective rights and responsibilities 

hereunder, the matter shall be settled and determined by arbitration under the then current rules of the American Arbitration Association. The decision 

and award of the arbitrator shall be final and binding and any award so rendered lTIay be entered in any court having jurisdiction thereof. The 

arbitration shall be held and the award shall be deemed to be made in the City of~8arttord, Connecticut. 

16.3 This Agreement may be amended only by a writing sign~d'bY all ()fthe parties, 

16.4 In the event that any provision hereof shall be deemed to be invalid and unenforceable in any context, such invalidity or unenforceability 

shall affect only the particular provision in the particular context and shall not have an effect upon the remaining provision hereof, or the application 

of the challenged provision in any other context. 

16.5 This Agreement shall not become effective unless and until it has been duly executed by both parties hereto. 

:.

MINUTES 





ORDER ACKNOWLEDGING RECEIPT OF THE 

REQUEST FOR REVIEW OF APPLICATION DMR-99165 

FILED BY GUTIERREZ, LLC, WITH THE MISSISSIPPI 

DEPARTMENT OF MARINE RESOURCES 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe request for review 

ofapplication DMR-99165 filed by Gutierrez, LLC, with the Mississippi Department ofMarine 

Resources. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER ACKNOWLEDGING RECEIPT OF CHECK NO. 

016488 FROM SMPDD IN THE AMOUNT OF $25,410.40 

FOR WORK TO THE LONG BEACH SENIOR CENTER 

FOR DEPOSIT IN THE PROPER ACCOUNT 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofcheck No. 016488 

from SMPDD in the amount of $25,410.40 for work to the Long Beach Senior Center for deposit 

in the proper account. 


toregoing order, whereupon the question was put to a vote with the following results: 






AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER APPROVING APPROPRIATION TO ADVERTISE 

COUNTY RESOURCES, AS LISTED PAYABLE FROM 

002-100-522 


MISSISSIPPI, that the Board does HEREBY APPROVE appropriation to advertise county 

resources, as listed: 

a) $1,000.00 to the GulfCoast Search & Rescue, Inc. for advertisement at the 7th Annual 

Cajun Country, Swamp Pop Music Fest & Car Show, October 2-3,2009. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 


MINUTE BOOK JULY~AUGUST~SEPTEMBER2009 


ORDER APPROVING INSTALLATION OF STREET 

LIGHTS, AS LISTED 



MISSISSIPPI, that the Board does HEREBY APPROVE installation ofstreet lights, as listed: 

a) 17067 Parker McKay Road, District 2. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING TRAVEL, AS LISTED 



MISSISSIPPI, that the Board does HEREBY APPROVE travel, as listed: 

a) George Mixon, Fire Marshal, to attend the "Code Seminars" November 17-18, 2009 at 

the State Fire Academy in Jackson, MS at an estimated cost of$100.00 registration plus travel 

expenses. 








AYE 

AYE 

AYE 

AYE 

AYE 





Supervisor CONNIE ROCKCO 

moved the adoption of the following Resolution: 

A RESOLUTION OF THE HARRISON COUNTY 

BOARD OF SUPERVISORS COMMENDING 

SHAYNA D. STEELE (COOK) FOR HER MANY 

OUTSTANDING ACHIEVEMENTS AS THE 

RECIPIENT OF THE "ANNUAL BILOXIAN MADE 

GOOD AWARD," AND FOR BRINGING 

POSITIVE ACCLAIM TO HARRISON COUNTY. 

WHEREAS, Shayna D. Steele (Cook) has been chosen to receive the "Annual Biloxian 

Made Good Award" by the Biloxi Bay Chamber of Commerce; and 

WHEREAS, Shayna graduated 'from Biloxi High School in 1993, and attended the 

University of Southern Mississippi as a music composition major; and 

WHEREAS, she is the daughter of Bobby and Kande Steele of Biloxi, and is married to 

David Cook; and 

WHEREAS, Shayna has been in the New York Broadway scene for the past 12 years 

and is a world-class vocalist, composer, songwriter and performer with quite an impressive 

array of accolades; and 

WHEREAS, she was cast to be the first replacement in the history of the Broadway 

production of Rent after only three months in New York; and 

WHEREAS, Shayna appeared in the 2000 revival of Jesus Christ Superstar at the Ford 

Center and a featured vocal performance in the original cast of the smash hit Hairspray; and 

WHEREAS, she has appeared on The Grammy Awards, the Tony Awards, the Today 

Show, the CBS Early Show, Oprah, Conan O'Brien, and David Letterman. 

Shayna was also a 

teen vocalist on Ed McMahon's Star Search and made a special appearance on HBO's The 

Sopranos; and 

WHEREAS, Shayna has had the honor of performing at Lincoln Center's Rose Theatre, 

Carnegie Hall and Radio City Music Hall; and

WHEREAS, Shayna has had recordings with Moby, producer Jimmy Greco, the 

Grammy award nominated album Great Joy with The Broadway Inspirational Voices, movie 

soundtracks Legally Blonde II starring Reese Witherspoon, the Bourne starring Matt Damon, the 

new DVD Bambi 2. She also lends her voice to The Dynamites in the 2007 release of Hairspray 

starring John Travolta and Michelle Pfeiffer; and 

WHEREAS, Shayna was selected by Bette Midler to perform backup vocals with her 

band in "The Show Girl Must Go On" at Caesar's Palace in Las Vegas for two and a half years; 

and 

WHEREAS, Shayna has provided backup vocals, or opened for singers Elton John, 

Stevie Wonder, Patti LaBelle, Jessica Simpson, Kelly Rowland, Freddie Jackson, and George 

Clinton. 

She is also an accomplished songwriter and her composition The Bund, with co-writer 

David Liang, was recently featured on ABC's The Evidence; and 

WHEREAS, Shayna performs jazz and R & B with her band in New York City, directed 

by her husband David Cook; and 

WHEREAS, Shayna has represented Biloxi, Harrison County, and the entire State of 

Mississippi, with distinction and honor to the entire United States of America and is deserving of 

recognition for bringing positive acclaim and recognition to Biloxi, Mississippi; and 

WHEREAS, Shayna Steele is indeed a worthy recipient of the "Annual Biloxian Made 

Good Award". 

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF 


SECTION I. 

Upon the adoption of this Resolution, the Harrison County Board of 

Supervisors, on behalf of the Citizens of Harrison County, does hereby extend congratulations 

and best wishes to Shayna Steels upon her receipt of the "Annual Biloxian Made Good Award. " 

-2-

" 

SECTION II. 

The Harrison County Board of Supervisors, on behalf of the citizens of 

Harrison County, does further express sincere appreciation to Shayna for bringing positive 

acclaim and recognition to Biloxi, Harrison County, and the State of Mississippi. 

SECTION III. 

A certified copy of this Resolution shall be spread upon the official 

minutes of the Harrison County Board of Supervisors, there to remain as a testament to Shayna 

Steele for her outstanding accomplishment. 

Supervisor KIM B. SAVANT seconded the Motion to adopt the above and foregoing 


Supervisor W. S. Swetman III voted AYE 

Supervisor Kim B. Savant voted AYE 

Supervisor Marlin Ladner voted AYE 

Supervisor William Martin voted AYE 

Supervisor Connie Rockco voted AYE 

The majority of the members present have voted in the affirmative, the Motion was 

declared carried, and the Order adopted on this the 14th day of September, 2009. 

-3-

MINUTES 





ORDER DESIGNATING THE PURCHASE CLERK, THE 

CHANCERY CLERK AND ANY DEPARTMENT HEAD, AS 

NEEDED, AS THE BOARD REPRESENTATIVES TO 

RECEIVE BIDS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY DESIGNATE the Purchase Clerk, the Chancery 

Clerk and any Department Head, as needed, as the Board representatives to receive bids, as 

listed: 

a) September 16, 2009 at 10:30 A.M. - Purchase ofone or more used track dozer for the 

Harrison County Road Department. 

b) September 29,2009 at 10:30 A.M. ~ Henderson Point boat ramp refurbishment. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER AUTHORIZING THE INVENTORY CLERK TO 

REMOVE ALL INVENTORY ITEMS FROM THE 

CURRENT INVENTORY THAT NO LONGER MEET THE 

STATE REQUIREMENTS AND COST THRESHOLD, DUE 

TO REVISION OF THE 2008 MISSISSIPPI COUNTY 

FIXED ASSET MANAGEMENT MANUAL, AS PER GENE 

SHANKS WITH THE MISSISSIPPI STATE AUDITOR'S 

OFFICE 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Inventory Clerk to remove all 

inventory items from the current inventory that no longer meet the state requirements and cost 

threshold, due to revision ofthe 2008 Mississippi County Fixed Asset Management manual, as 

per Gene Shanks with the Mississippi State Auditor's office. 

Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and 







AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 

BOARD OF SUPERVISORS, HARRISON COUNTY, NIISSISSIPPI 




ORDER APPROVING PAYMENT OF CLAIMS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, as listed: 

a) $56,323.27 to £ley Guild Hardy Architects, Inv. #1, architectural services for Harrison 

County 361 Shelter 1604-255 site 1: Lobouy Road, payable from 030-293-555, upon receipt of 

funds. 

b) $35,269.85 to Eley Guild Hardy Architects, Inv. #1, architectural services for Harrison 

County 361 Shelter 1604-260- Site 2: Saucier/Lizana Road payable from 030-294-555, upon 

receipt offunds. 

c) $25,786.64 to Eley Guild Hardy Architects, Inv. #1, architectural services for Harrison 

County 361 Shelter 1604-261 - Site 3: County Farm Road, payable from 030-295-555 upon 

receipt offunds. 

d) $16,850.00 to DSII Global Building Valuation Services, Inv.#001661 retainer fee for 

building valuation, payable from 001-151-570. 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 





THIS 14 th day ofSeptember 2009.

MINUTES 





ORDER AUTHORIZING THE PURCHASE OF EIGHT 

CROWN VICTORIA POLICE VEHICLES FROM BUTCH 

OUSTALET FORD, STATE CONTRACT 070-81-21157-0, AT 

$22,291.00 EACH FOR A TOTAL OF $178,328.00, PAVAHLE 

FROM 029-215-915 FORFEITURE 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofeight Crown Victoria 

police vehicles from Butch Oustalet Ford, state contract 070-81-21157-0, at $22,291.00 each for 

a total of$178,328.00, payable from 029-215-915 forfeiture. 



Supervisor W. S. SWETMAN HI voted 





AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER AUTHORIZING THE PURCHASE OF THREE 

CHEVROLET PURSUIT TAHOES FROM ROGERS-DABBS 

CHEVROLET, STATE CONTRACT 070-82-21367, AT 

$24,451.45 EACH FOR A TOTAL OF $73,354.35, PAYABLE 

FROM 029-215-915 FORFEITURE 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofthree Chevrolet 

pursuit Tahoes from Rogers-Dabbs Chevrolet, state contract 070-82-21367, at $24,451.45 each 

for a total of$73,354.35, payable from 029-215-915 forfeiture. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER DESIGNATING DANNY BOUDREAUX, BOBBY 

WEAVER, PAM ULRICH AND DOUG ARMSTRONG AS 

MEMBERS OF THE SELECTION COMMITTEE TO 

REVIEW RFP FOR DEBRIS MONITORING FOR 

RECOMMENDATION TO THE BOARD AT A LATER 

DATE 


MISSISSIPPI, that the Board does HEREBY DESIGNATE Danny Boudreaux, Bobby Weaver, 

Pam Ulrich and Doug Armstrong as members ofthe Selection Committee to review RFP for 

debris monitoring for recommendation to the Board at a later date. 



Supervisor W. S. SWETMAN UI voted 





AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER RESCINDING PREVIOUS ORDERS, AS LISTED, 

DUE TO DUPLICATE PAYMENT REQUESTS 


MISSISSIPPI, that the Board does HEREBY RESCIND previous orders, as listed, due to 

duplicate payment requests: 

a) May 11,2009 -Item 8 h 

b) September 8, 2009 - Items 3 f, g, h. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 


MINUTE BOOK JULY~AUGUST~SEPTEMBER 2009 



ORDER TAKING OFF THE TABLE ITEM # 76 OF THE 

SEPTEMBER 8, 2009 MEETING REGARDING 

CONVEYANCE OF A PORTION OF COUNTY PROPERTY 

TO THE HARRISON COUNTY UTILITY AUTHORITY 

FOR A WELL AND TANK SITE 


MISSISSIPPI, that the Board does HEREBY TAKE OFF THE TABLE Item # 76 ofthe 

September 8, 2009 meeting regarding conveyance ofa portion ofcounty property to the Harrison 

County Utility Authority for a well and tank site. 








AYE 

AYE 

AYE 

AYE 

AYE 





Supervisor KIM B. SAVANT moved the adoption of the following Order: 

ORDER AUTHORIZING CONVEYANCE OF A PORTION OF 

COUNTY PROPERTY TO THE HARRISON COUNTY UTILITY 

AUTHORITY FOR A WELL AND TANK SITE, SAID 

PROPERTY BEING LOCA"rED IN A PART OF THE SE % OF 

THE NE %, SECTION 22, TOWNSHIP 6 SOUTH, RANGE 12 

WEST, FIRST JUDICIAL DISTRICT OF HARRISON COUNTY, 

MS, CONSISTING OF 1.270 ACRES, MORE OR LESS, AND 

AUTHORIZING THE PRESIDENT OF THE BOARD OF 

SUPERVISORS TO EXECUTE A WARRANTY DEED and 

WAIVER OF COMPENSATION IN FAVOR OF THE HARRISON 

COUNTY UTILITY AUTHORITY. 

NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF 

HARRISON COUNTY, MISSISSIPPI, that a portion of County property will be conveyed to the 

Harrison County Utility Authority for a well and tank site, without compensation, said property 

being located in a part of the SE X of the NE X, Section 22, Township 6 South, Range 12 West, 

First Judicial District of Harrison County, MS, consisting of 1.270 acres, more or less, and the 

President of the Board of Supervisors is hereby authorized to execute a Waiver of 

Compensation and a Warranty Deed in favor of the Harrison County Utility Authority with a 

reversionary clause in the event said property is abandoned or ceased to be used by the 

Authority; which documents follow as Exhibit A. 

Supervisor CONNIE ROCKCO 

seconded the Motion to adopt the above and foregoing 






Supervisor CONNIE ROCKCO voted AYE 

The majority of the members present, having voted in the affirmative, the Motion was 

declared carried, and the Order adopted on this the!i.. day of Sept. ,2009.

1 

PREPARED BY & RETURN TO: 

BLACKWELL'S LAWYERS & COUNSELORS 

1613 23 RD AVENUE 

GULFPO&T, MS. 39501 

CAROL M. MCGILVRAY 

BAR # 2613 

GRANTOR: HARRISON COUNTY, MS 

P.O. BOX 413 

BILOXI, MS 39533 

(228) 865-4000 

GRANTEE: HARRISON COUNTY UTILITY AUTHORITY 

P.O. BOX 2409 

GULFPORT, MS 39503 

(228) 868-8752 

INDEXING INSTRUCTIONS: SE 1/4 OF THE NE 1/4 OF SECTION 22, T6S, RI2W, 

FIRST JUDICIAL DISTRICT, HARRISON COUNTY, MISSISSIPPI 



FIRST JUDICIAL DISTRICT 

WARRANTY DEED 

For and in consideration ofTen Dollars ($10.00) and other good and valuable 

considerations, the receipt and sufficiency ofwhich is hereby acknowledged, HARRISON

2 

COUNTY, MISSISSIPPI, by its authorized representative, (Grantor), does hereby grant, bargain, 

sell, convey and warrant unto the HARRISON COUNTY UTILITY AUTHORITY, (Grantee) the 

following described property: 

Property located in a part ofthe SE 1/4 ofthe NE 1/4, Section 22, Township 6 

South, Range 12 West, First Judicial District ofHarrison County, MS, consisting 

of 1.270 acres, more or less, and further described in the survey attached as 

Exhibit "A". 

This conveyance is subject to all restrictions, easements and prior oil, gas and mineral 

reservations ofrecord. 

It is further understood and agreed that the consideration herein named is in full, complete 

and final payment and settlement ofany claims or demands for damage accrued, accruing, or to 

accrue to the grantor herein, its heirs, assigns, or legal representatives, for or on account ofthe 

construction ofthe proposed water well and tank and/or any other damage, right or claim 

whatsoever. 

It is further understood and agreed that this conveyance ofthe subject property is made so 

that the grantee may construct, operate and maintain thereon a water well and/or elevated water 

tank with all appurtenances and ancillary purposes necessary thereto, and that so long as the said 

property is used for one or more ofthe aforesaid purposes, the grantee shall hold the subject 

property in fee simple. Ifthe grantee should cease using the subject property for the above stated 

purposes for which it was granted and the said property is abandoned as to such use by grantee,

3 

then grantor shall notify the grantee ofthe abandonment. Ifgrantee does not restore the subject 

property to the uses described above intended by this conveyance within one hundred and eighty 

(180) days, then title to the property shall revert to the grantor or its assigns free and clear ofall 

claims ofthe grantee. This possibility ofreverter shall be subordinate to any lien, claim or right 

established by grantee in favor ofany holders ofbonds, notes or other indebtedness ofthe 

grantee, in any case where the utility system ofgrantee or any ofits revenues shall be pledged to 

secure said bonds, notes or other indebtedness ofthe grantee, which subordination shall remain 

in force for so long as any portion ofany indebtedness evidenced by any such bonds, notes or 

other evidence ofindebtedness shall remain unpaid. 

It is further understood and agreed that this instrument constitutes the entire agreement 

between the grantor and the grantee, there being no oral agreements or representations ofany 

kind. 

EXECUTED this the day of , 2009. 

HARRISON COUNTY, MISSISSIPPI 

By: 

PRESIDENT 

HARRISON COUNTY BOARD OF 

SUPERVISORS

4 



Personally appeared before me, the undersigned authority in and for the State and County 

aforesaid, Marlin Ladner as President ofthe Board ofSupervisors ofHARRISON COUNTY, 

MISSISSIPPI, who acknowledged that for and on behalfofthe said HARRISON COUNTY and 

as its act and deed, he executed and delivered the above and foregoing instrument for the 

purposes mentioned, on the day and year therein mentioned after first having been duly 

authorized to do so. 

GIVEN UNDER MY HAND AND SEAL this the _ day of , 2009. 


NOTARY PUBLIC 

(S EA L)

WAIVER OF COMPENSATION 

The undersigned fully understands that it has the right to receive full just compensation for the interest in 

real property described on the attached Exhibit "A" attached hereto, based on an appraisal of said property. It 

hereby waives its right to just compensation and to an appraisal and donates the interest in real property, as 

described on the attached Exhibit "A", to the Harrison County Utility Authority. 

Property Owner: 


By: 

_ 

President, Board of Supervisors 

Project W15 



Personally appeared before me, the undersigned authority in and for said County and State, on this 

_ day of 2009, within my jurisdiction, Marlin Ladner, who acknowledged that as 

President of the Board of Supervisors of HARRISON COUNTY, MISSISSIPPI, he signed, sealed and 

delivered the above and foregoing instrument on this date as the act and deed of said entity, being fully 

authorized to do so. 

Given under my hand and seal ofoffice on this the _ day of ,2009. 

Notary Public 


(SEAL)

I :~ ., 

M 01'18'!,,'" £: 20D.oo- 

" j 

J ~ 

II 

. EXHIBIT 

Exhibit "A" 

It

MINUTES 





ORDER APPROVING A $1,000.00 APPROPRIATION TO 

THE SLAVIC INVITATIONAL FOR ADVERTISEMENT IN 

THE 35TH ANNUAL SLAVIC INVITATIONAL GOLF 

TOURNAMENT PROGRAM, PAYABLE FROM 002-100-522 


MISSISSIPPI, that the Board does HEREBY APPROVE a $1,000.00 appropriation to the Slavic 

Invitational for advertisement in the 35th Annual Slavic Invitational GolfTournarnent program, 

payable from 002-100-522. 







Supervisor CONNIE ROCKeD voted 

AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




Supervisor KIM B. SAVANT moved, and Supervisor CONNIE M. ROCKCO 

seconded the following: 

ENTER Closed Session to discuss whether or not to enter Executive Session to discuss a 

personnel matter. 

There was a unanimous vote by the Board to enter Closed Session. 

ALL ORDERED AND DONE, this 14 th day ofSeptember 2009.

MINUTES 




Supervisor KIM B. SAVANT moved, and Supervisor CONNIE M. ROCKeo 


ENTER into Executive Session. 

There was a unanimous vote by the Board to enter Executive Session. 


MINUTES 




Supervisor WILLIAM W. MARTIN moved, and Supervisor W. S. SWETMAN III 


RECONVENE from Executive Session. There was a unanimous vote by the Board to 

reconvene from Executive Session. 

. The Board Attorney reported that no official action was taken on a personnel matter. 


MINUTES 





ORDER APPROVING PAYMENT OF RETROACTIVE PAY 

FOR NATASHA W. PERKINS, COUNTY COURT 

REPORTER 

Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing 







AYE 

NAY 

NAY 

AYE 

NAY 

The motion failed due to the lack ofreceiving affirmative votes from the majority ofthe 

supervisors present. 


MINUTES 




The following items came on for discussion by the Board with no action taken: 

a) Supervisor Savant expressed his thanks to the coaches who took the six year old 

Orange Grove Bandits All Stars, including his grandson, to the 2009 Southwest Regional 

Championship and won the title. 

b) Patti Golden stated that she is the only Public Guardian in the state ofMississippi and 

that she is talking to the legislators to implement and fund this position in all the counties. 

c) Supervisor Rockco remarked that Shayna D. Steele is the first female recipient ofthe 

Annual Biloxian Made Good Award. 

d) Supervisor Rockco inquired whether the SheriffDepartment has a f1eet management 

program. Vandy Mitchell responded that this was the case. Seven new Crown Victorias will be 

assigned to the House Arrest program and three new Chevy Tahoes to patrol officers. 

e) Supervisor Martin inquired about status ofthe request from MEMA to remit 

overpayment for PW# 15. The Board Attorney will review this matter with the County 

Administrator this week.

MINUTES 




ORDERED that the Board ADJOURN THE JULY 2009 TERM, being concurrent with 

the Ju1y-August-September 2009 term in the SECOND JUDICIAL DISTRICT ofHarrison 

County, Mississippi. 

THIS, the 14 th day ofSeptember 2009. 

ORDERED that the Board ADJOURN THE AUGUST 2009 TERM, being concurrent 

with the Ju1y-August-September 2009 term in the SECOND JUDICIAL DISTRICT ofHarrison 

County, Mississippi. 


ORDERED that the Board ADJOURN THE SEPTEMBER 2009 TERM, being 

concurrent with the July-August-September 2009 term in the SECOND JUDICIAL DISTRICT 

ofHarrison County, Mississippi. 


PRE SIDENT 

-

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