Begin with the End in Mind: A Records Management & Archives ...

More documents

Recommendations

Info

The Archives War Chapter 1 The Texas State Library and Archives Commission Vision The people of Texas have access to and effectively use information, archival resources, public records and library materials to improve their lives, the lives of their families and their communities. All people will benefit from expanded opportunities and resources to explore diverse pathways to knowledge and wisdom. Mission The mission of the Texas State Library and Archives Commission is to safeguard significant resources, provide information services that inspire and support research, education and reading, and enhance the capacity for achievement of current and future generations. To accomplish this, we Preserve the record of government for public scrutiny, Secure and make accessible historically significant records and other valuable resources, Meet the reading needs of Texans with disabilities, Build and sustain statewide partnerships to improve library programs and services, and Enhance the capacity for achievement of individuals and institutions with whom we work. The Texas State Library and Archives Commission administers the state's library and records programs. There are six divisions and programs: Archives and Information Services, Library Development and Networking, State and Local Records Management, Talking Book Program, Administrative Services and Information Resources Technologies. The Archives and Information Services division oversees the transfer of legislative records to the Texas State Archives. The early Texas republic faced many decisions, including choosing a site for a permanent capital. The Texas Congress favored a Central Texas location; however, President Sam Houston preferred the city of Houston. In 1839, President Mirabeau B. Lamar chose a tiny settlement, Waterloo, now called Austin. Forty wagons carried the government archives from Houston to their new home. Over the next several years, the archives would become a highly visible symbol of a tug-of-war for government power in Texas. In 1841, Sam Houston again became president. The next year, Houston saw his chance to move the capital back to the city of Houston. The Mexican army invaded Texas and took control of San Antonio, Goliad and Victoria. Arguing that Austin was defenseless against Mexican attack, Houston ordered the archives back to Houston. The citizens of Austin were determined to prevent the move. They formed a vigilante "Committee of Safety" and warned that any attempts to move the official papers would be met with armed resistance. In December 1842, Houston announced that Austin was no longer the capital and ordered the removal of the archives. Twenty men loaded three wagons without incident before being spotted by Mrs. Angelina Eberly. She fired a cannon to alert the citizens of Austin. The wagons fled with the vigilantes in hot pursuit. Just north of Austin, the wagon train was forced to surrender at gunpoint. The archives were returned to Austin and citizens celebrated with a New Year's Eve party. from TSLAC website, https://www.tsl.state.tx.us/treasures/ republic/archwar/archwar.html 6
Archives and Information Services Division Texas State Archives Reference and Information Center Texas Family Heritage Research Center Sam Houston Regional Library and Resource Center The Texas State Archives preserves and documents the heritage and culture of Texas by identifying, collecting and making available for research the permanently valuable official records of Texas government, as well as other significant historical resources. Maintaining the official record of Texas government, the State Archives includes archival government records dating back to the 18th century, as well as newspapers, journals, books, manuscripts, photographs, historical maps and other historical resources. These records ensure that all three branches of Texas government are accountable to the people. Taken together, the holdings of the Texas State Archives provide a historical foundation for present-day governmental actions and are an important resource for Texas studies. Stephen F. Austin letter to Arthur G. Wavell, 1824, TSLAC. Legislative records are public records; they are owned by the people of Texas. The Texas State Archives holds the records in trust for the people of Texas. Legislative holdings at the Texas State Archives include: Bill files; bill history books; memorials and petitions; joint committee records, transcripts and proceedings; and reports of the Legislature and Legislative Council. House of Representatives committee records; investigative committee records, reports and proceedings; bill files and public hearing files; minutes and witness statements; photographs; and records of individual representatives. Senate committee records; tapes of hearings; investigative committee records, reports and proceedings; bill files and public hearing files; minutes and witness statements; photographs; and records of individual senators. 7
Page 3 and 4: Table of Contents Introduction Your
Page 5: Introduction Your Records are Impor
Page 9 and 10: Your records are unique, just as yo
Page 11 and 12: Creation of Records • Legislator
Page 13 and 14: Electronic Records Born-digital rec
Page 15 and 16: Please visit the Texas State Librar
Page 17 and 18: Function: LEGISLATIVE ACTIVITIES/ L
Page 19 and 20: RECORDS SERIES EXAMPLES Committee a
Page 21 and 22: Function: CONSTITUENT SERVICES The
Page 23 and 24: Function: PRESS and PUBLIC RELATION
Page 25 and 26: 4.4 Maintenance Adequate storage sp
Page 27 and 28: Senate The records of state senator
Page 29 and 30: 5.2.1.2.b Preparing records for sto
Page 31 and 32: 5.2.2 For records being held at the
Page 33 and 34: 5.3.2 Public disclosure and confide
Page 35 and 36: Texas Stories Chapter 6 Archival Cu
Page 37 and 38: Whenever possible, archivists try t
Page 39 and 40: excepted information, and if the pa
Page 41 and 42: Appendix A Contacts-at-a-Glance Jel
Page 43 and 44: Legislative Reference Library State
Page 45 and 46: Numbering Boxes for Pick-up and Sto
Page 47 and 48: Appendix C Regional Historical Reso
Page 49 and 50: Tarleton State University Dick Smit
Page 51 and 52: University of Texas of the Permian
Page 53 and 54: Statement of Intent under Texas Gov
Page 55 and 56: Statement of Intent under Texas Gov
Page 57 and 58:
Appendix E Bibliography The followi
Page 59:
Appendix F About this manual Amy E.
show all

Begin with the End in Mind: A Records Management & Archives ...

Create successful ePaper yourself

Delete template?

Save as template?