Begin with the End in Mind: A Records Management & Archives ...

Great care and consideration should go into completing this form. The records you are
transferring were created in the course of the state's business and on behalf of the people. You
would not have the opportunity to create these records if it weren't for the fact that the
people elected you into such an esteemed position. Therefore, these records belong to the
people of Texas, and while in certain instances portions of records should and will
remain closed as required by law, the people under the Public Information Act have the
legal right to review your records. Furthermore, it does not make economical or historical
sense to permanently store records that have no possibility of ever being used by the public.
Please see Appendix D for the House and Senate forms, or download from the
Confidential Records section of the FAQs for Legislators web page,
https://www.tsl.state.tx.us/arc/faqforleg/faqindex.html
You should be aware that providing
public access under Chapter 306 and
Chapter 323 does not waive the
mandatory exceptions of the Texas
Public Information Act. Legislative
records must, and will, continue to be
reviewed to enforce access restrictions.
Such restrictions prevent the release,
for example, of medical records, the
identities of social-service benefit
recipients, juvenile offender
information or information covered by
common-law privacy.
5.4 Final Records Transfer
Whether transferring directly to the State Archives or from the State Records Center, contact
the Accessions Archivist ((512) 475-1734) to arrange for the records' acceptance at the State
Archives.
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