Begin with the End in Mind: A Records Management & Archives ...

Table of Contents
Introduction Your Records are Important to Texas ................................................................................... 5
Chapter 1 The Texas State Library and Archives Commission ............................................................... 6
Chapter 2 The Authority of Archives ................................................................................................................. 8
Chapter 3 What is a Record? ............................................................................................................................... 10
3.1 Creation and Use ............................................................................................................................................ 10
3.2 The Public's Right to Use Archives .......................................................................................................... 12
Chapter 4 Begin with the End in Mind: Managing Your Records ......................................................... 14
4.1 Records Management Concepts ............................................................................................................... 14
4.2 Steps to a Records Management Program ........................................................................................... 15
4.3 Legislative Records: Creation and Active Use ..................................................................................... 16
4.4 Maintenance ..................................................................................................................................................... 25
4.5 Final Disposition ............................................................................................................................................ 25
Chapter 5 Archival Transfer: Preparing Your Records ............................................................................ 26
5.1 Transfer: What and When .......................................................................................................................... 26
5.2 Physical Preparation: Packing and Ordering Your Records .......................................................... 27
5.2.1 For Records in Your Offices.............................................................................................................. 27
5.2.2 For Records Being Held at the State Records Center ............................................................. 31
5.3 Legal Preparation: Archival Depositories and Public Disclosure ................................................. 32
5.3.1 Selecting a Depository ......................................................................................................................... 32
5.3.2 Public Disclosure and Confidential Records ............................................................................... 33
5.4 Final Records Transfer.................................................................................................................................. 34
Chapter 6 Archival Custody: What Happens to Your Records .............................................................. 35
6.1 Appraisal ............................................................................................................................................................ 35
6.2 Accession ............................................................................................................................................................ 36
6.3 Arrangement ..................................................................................................................................................... 36
6.4 Description ........................................................................................................................................................ 37
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