tender reference: cb224/2012 tender for the lease of buses - Tshwane

TENDER REFERENCE: CB224/2012 

TENDER FOR THE LEASE OF BUSES: 3 YEAR PERIOD: WITH EFFECT FROM 01 JANUARY 2013 

OR NEAREST DATE 

ISSUED BY: 

The Director 

DEMAND 

P O Box 48 

PRETORIA 

0001 

INITIATING DEPARTMENT 

Transport Department 

Tshwane Bus Services Division 

Tel: (012) 358-0343 

Registered Name of Tenderer: 

Trading Name of Tenderer: 

Registration No. of Entity: 

Postal address of Tenderer: 

Contact Person: 

Tel. No: 

Cell No: 

CoT Vendor No: 

Fax No: 

E-mail Address: 

© 

Copyright 

City of Tshwane

Contract: CB224/2012 

Contents of Volume 1 

CONTENTS 

DESCRIPTION 

PORTION 1: TENDER 

PART T1 TENDERING PROCEDURES 

T1.1 TENDER NOTICE AND INVITATION TO TENDER 

T1.2 TENDER DATA 

T1.3 STANDARD CONDITIONS OF TENDER 

PART T2 

RETURNABLE DOCUMENTS 

PORTION 2: CONTRACT 

PART C1 AGREEMENTS AND CONTRACT DATA 

C1.1 FORM OF OFFER AND ACCEPTANCE 

C1.2 CONTRACT DATA 

PART C2 

PRICING DATA 

C2.1 PRICING INSTRUCTIONS 

C2.2 PRICE SCHEDULE 

PART C3 

SCOPE OF WORK 

C3.1 DESCRIPTION OF THE GOODS 

Copy of SATS 1286 template buses 

Guidance Document Calculation of Local Content of Product 

Instruction Note on a stipulated minimum threshold for local production and content for the 

bus sector 

Technical Specification for Calculation of Local Content SATS 1286,2011


Part T1: Tendering Procedures 

PORTION 1: TENDER 

PART T1: 

TENDERING PROCEDURES 

CONTENTS 

T1.1 TENDER NOTICE AND INVITATION TO TENDER………………………………..2 

T1.2 TENDER DATA ...................................................................................................... 3 

T1.3 STANDARD CONDITIONS OF TENDER ............................................................. 12 

PartT1 - Page 1 of 27


Part T1.1: Tender Procedures 

City of Tshwane 

Supply Chain Management 

The following tenders are available (free of charge) on the internet (www.tshwane.gov.za) and can also be purchased at 

a non-refundable deposit of R60,00 (including VAT) at the office mentioned below. (Only cash or bank-guaranteed 

cheques will be accepted.) The 90/10 preference point system will be applied to the tenders below. 

1. Lease of buses (CB224/2012). Closing date: 6 November 2012 at 13:30. Compulsory session: 10:00 on 15 October 

2012, Chambers, cnr Rabe and Basden Streets, Centurion. Only buses with a stipulated minimum threshold of 80% for 

local production and content will be considered. 

2. General maintenance of various waste water treatment sites (CB179/2012). Closing date: 5 November 2012 at 10:00. 

Compulsory session: 10:00 on 17 October 2012, Daspoort Waste Water Treatment Works, Administration Building, 

Bosman Street extension, Pretoria. 

3. Supply, delivery and off-loading of sodium hydroxide 45% solution (CB232/2012). Closing date: 7 November 2012 at 

10:00. Compulsory session: 10:00 on 16 October 2012, Laboratory, Pretoria West Power Station, Charlotte Maxeke 

Street, Pretoria West. 

4. Supply, delivery and off-loading of hydrochloric acid 32% (CB233/2012). Closing date: 8 November 2012 at 13:30. 

Compulsory session: 10:00 on 16 October 2012, Laboratory, Pretoria West Power Station, Charlotte Maxeke 

Street, Pretoria West. 

No preference points will be applied to the tender below. 

1. Operation of a staff canteen (CB241/2012). Closing date: 7 November 2012 at 13:30. Compulsory session: 22 October 

2012 at 10:00, staff canteen, Prince’s Park Depot, 1 Nana Sita Street, Pretoria West. 

The following tenders are not available on the internet and must be purchased at a non-refundable deposit of R620,00 

(including VAT). Only cash or bank-guaranteed cheques will be accepted. The 90/10 preference point system will be 

applied. 

1. Upgrade of the Rooiwal Waste Water Treatment Works: Urgent civil and building work (CB222/2012). Closing date: 

19 November 2012 at 10:00. Compulsory session: 10:00 on 11 October 2012, Rooiwal Waste Water Treatment Works. 

Queries: Irfaan Kahan, tel 011 566 8300. Tenderers should have a CIDB contract grading designation of 8CE or 

higher. 

2. Appointment of a building contractor for the construction of Cullinan Library Park (CB246/2012). Closing date: 6 

November 2012 at 10:00. Compulsory session: 10:00 at 16 October 2012, Erf 730, Essenhout Street, Cullinan. Queries: 

Phenyo Mathopa, tel 012 993 5453. Tenderers should have a CIDB contract grading designation of 7GB or higher. 

Tenders will be received on/at the closing dates and times shown, must be enclosed in separate sealed envelopes bearing 

the applicable tender heading and reference number, as well as the closing time and due date, must be addressed to the 

Executive Director: Supply Chain Management, Pretoria, 0001 and must be placed in the tender box situated at the 

Procurement Advice Centre at the entrance of C de Wet Centre, 175 Es’kia Mphahlele Drive, Pretoria West. Tenders will 

be opened at this address at the time indicated. 

The specifications and tender forms will be obtainable during normal office hours (Mondays to Fridays from 07:45 till 15:15) 

from the Executive Director: Supply Chain Management, 175 Es’kia Mphahlele Drive, Pretoria West, on receipt of a nonrefundable 

deposit as indicated above. Only cash or bank-guaranteed cheques will be accepted. 

Tenders will be evaluated on the basis of points awarded for price and BBBEE status level of contribution. 

The lowest or any tender will not necessarily be accepted, and the Municipality reserves the right to accept a tender as a 

whole or in part. 

Tenders must remain valid for a period of 180 days after the closing date. 

Mr J Ngobeni 

CITY MANAGER 

Notice 39 of 2012 

5 October 2012 



Part T1.2: Tendering Procedures 

T1.2 TENDER DATA 

The conditions of tender are the Standard Conditions of Tender as contained in Annexure F 

of SANS 294: 2000, bound into Section T1.3 

The Standard Conditions of Tender makes several references to the Tender Data. The 

Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency 

between it and the Standard Conditions of Tender to which it mainly applies. 

Reference to relevant clauses 

in Standard Conditions of 

Tender 

Addition or Variation to Standard Condition of Tender 

F.1.1 Actions The Employer is CITY OF TSHWANE. The term “bid” in 

the context of this standard is synonymous with term 

“‘tender”. 

F.1.2 

F.1.3 

Tender documents Tender Document 

Interpretation 

This document in which are bound the Tendering 

Procedures, Returnable Documents, Agreements and 

Contract Data, Pricing Data and Scope of Work. 

Tenderers are reminded that irrespective of any other 

provision or requirement contained in this tender, the 

only mandatory required documents to be submitted 

with this tender are listed in Part T2 of the Returnable 

Documents 

Add the 

following 

new clause: 

“F.1.3.4 

F.1.4 

F.1.5 

F1.5.2 

Communication 

and Employer’s 

Agent 

The employer’s 

right to accept or 

reject any tender 

offer 

The Tender documents have been drafted in English. The 

contract arising from the invitation of tender shall be 

interpreted and construed in English.” 

Agent: Philip Botes 

Tel: 012 358 0819 

072 997 9556 

Fax: 012 358 0858 

086 626 5163 

E-mail address: philipbo@tshwane.gov.za 

Replace the contents of the clause with the following: 

The employer may subsequent to the cancellation or 

abandonment of a tender process or the rejection of all 






Tender 


following 

new clause: 

“F.1.6.2.1 

Evaluation and 

award of tender 


responsive tender offers re-issue a tender covering 

substantially the same scope of work 

The City of Tshwane reserves the right to accept the 

whole or any portion of a tender. 

F.2.2 Cost of tendering Add the following to the clause: 

“Accept that the Employer will not compensate the 

tenderer for any costs incurred in attending interviews in 

the office of the Employer or the Employer’s Agent.” 

F.2.7 

Site visit and 

clarification 

meeting 

Where applicable, details of the compulsory clarification 

meeting with a representative of the Employer are stated 

in the Tender Notice and Invitation to Tender. 

Confirmation of attendance will be recorded in the 

attendance register to be signed by all tenderers. 

Tender documents will not be made available at the 

clarification meeting. 

F.2.8 Seek clarification Replace the contents of the clause with the following: 

“Request clarification of the tender documents, if 

necessary, by notifying the Employer’s Official or the 

Employer’s Agent indicated in the Tender Notice and 

Invitation to Tender in writing at least seven working days 

before the closing time stated in the foregoing notice and 

clause F.2.15.” 

F.2.10.5 

Pricing the tender 

offer 

Add the following to the clause: 

“If no offer is made for an item, a line must be drawn 

through the space in pen. 

All prices and details must be legible/readable to ensure 

the tender will be considered for adjudication.” 

F.2.11 

Alterations to 

documents 


“In the event of a mistake having been made on the price 

schedule, it shall be crossed out in ink and be 

accompanied by an initial at each and every price 

alteration.” 






Tender 


If correction fluid has been used on any specific item 

price, such item will not be considered. Corrections in 

terms of price may not be made by means of correction 

fluid such as Tippex or similar product. 

No correction fluid may be used in a Price Schedule 

where prices are calculated to arrive at a total amount. If 

correction fluid has been used, the tender as a whole will 

not be considered. 

The Municipality will reject the bid if corrections are not 

made in accordance with the above.” 

F.2.13 

Submitting a 

Tender Offer 

F.2.13.2 

Each Tenderer is required to return the complete set of 

documents as listed in Part T2 with all the required 

information supplied and completed in all respects. 

Prior to submitting their tender document tenderers 

should make a copy thereof for record purposes 

No copies of any part of the submitted tender document 

will be made for the tenderers during the evaluation and 

adjudication processes. 

F.2.13.4 


“Only authorised signatories may sign the original and all 

copies of the tender offer where required in terms of 

F.2.13.3 

In the case of a ONE-PERSON CONCERN submitting a 

tender, this shall be clearly stated. 

In case of a COMPANY submitting a tender, include a 

copy of a resolution by its board of directors 

authorising a director or other official of the company to 

sign the documents on behalf of the company. 

In the case of a CLOSE CORPORATION submitting a 

tender, include a copy of a resolution by its members 

authorising a member or other official of the corporation 

to sign the documents on each member’s behalf. 

In the case of a PARTNERSHIP submitting a tender, all 

the partners shall sign the documents, unless one 

partner or a group of partners has been authorised to 

sign on behalf of each partner, in which case proof of 

such authorisation shall be included in the Tender. 






Tender 


In the case of a JOINT VENTURE/CONSORTIUM 

submitting a tender, include a resolution of each 

company of the Joint Venture together with a resolution 

by its members authorising a member of the Joint 

Venture to sign the documents on behalf of the Joint 

Venture. 

In cases where the Tenderer has not submitted proof of 

authorisation with the Tender, the Employer reserves the 

right to, at any time after the closure of the Tender, but 

before the award of the Tender, request the Tenderer to 

provide proof of authorisation within 7 (seven) calendar 

days from date of notification. 

Accept that failure to submit proof of authorisation to 

sign the tender, shall result in a Tender Offer being 

regarded as non-responsive.” 

F.2.13.5 

F.2.13.6 

F.2.15 

Closing time 

The identification details are: 

....... Correct tender reference no. 

....... Correct Tender description 

....... Correct closing time 

....... Correct due date 

Each tender shall be enclosed in a sealed envelope, 

bearing the correct identification details and shall be 

placed in the tender box located at: 

PROCUREMENT ADVICE CENTRE 

(TENDER BOX AT THE ENTRANCE OF C DE WET 

CENTRE) 

C DE WET CENTRE, 

175 ES’KIA MPHAHLELE DRIVE, 

PRETORIA WEST, 0183 

This address is 24 hours available for delivery of Tender 

offers. 

A two-envelope procedure will not be followed. 

Details of the closing time for submission of tender offers 






Tender 

F.2.15.1 


is stated in the Tender Notice and Invitation to tender 

F.2.16 

Tender Offer 

validity 

F.2.16.1 

The Tender Offer validity period is 180 days. 

Add the following new clause: 

“If the tender validity expires on a Saturday, Sunday or 

public holiday, the Tender Offer shall remain valid and 

open for acceptance until the closure of business on the 

following working day.” 

F.2.17 

Clarification of 

Tender Offer after 

Submission 

Replace the contents of the clause with the following 

clause: 

“Provide clarification of a Tender Offer in response to a 

request to do so from the Employer during the evaluation 

of Tender Offers. 

This may include providing a breakdown of rates or prices 

and correction of arithmetical errors resulting from the 

product of the unit rate and the quantity by the adjustment 

of certain line item totals. No change in the unit rate or 

prices or substance of the Tender Offer is sought, 

offered, or permitted. ” 

F.2.19 

Inspections, tests 

and analysis 

The Tenderer must provide access during working hours 

to his premises for inspections on request. 

F.2.23 Certificates Refer to part T2: Returnable Documents for a list of 

documents that are to be returned with the tender. 


following 

new clause: 

“F.2.24 

Canvassing and 

obtaining of 

additional 

information by 

tenderers 

Accept that no Tenderer shall make any attempt either 

directly or indirectly to canvass any of the Employer’s 

officials or the Employer’s agent in respect of his tender, 

after the opening of the tenders but prior to the Employer 

arriving at a decision thereon. 

No Tenderer shall make any attempt to obtain particulars 

of any relevant information, other than that disclosed at 






Tender 


the opening of tenders.” 


following 

new clause: 

“F.2.25” 

Prohibitions on 

awards to persons 

in service of the 

state 

Accept that the Employer is prohibited to award a tender 

to a person - 

a) who is in the service of the state; or 

b) if that person is not a natural person, of which any 

director, manager, principal shareholder or 

stakeholder is a person in the service of the state; or 

c) a person who is an advisor or consultant contracted 

with the municipality or municipal entity. 

“In the service of the state” means to be – 

a) a member of - 

 

 

 

any municipal council; 

any provincial legislature; or 

the National Assembly or the National Council of 

Provinces; 

b) a member of the board of directors of any 

municipal entity; 

c) an official of any municipality or municipal entity; 

d) an employee of any national or provincial 

department, national or 






Tender 



following 

new clause: 

“F.2.26 

Awards to close 

family members of 

persons in the 

service of the state 

e) provincial public entity or constitutional institution 

within the meaning of the Public Finance 

Management Act, 1999 (Act No.1 of 1999); 

f) a member of the accounting authority of any 

national or provincial public entity; or 

g) an employee of Parliament or a provincial 

legislature.” 

In order to give effect to the above, the questionnaire for 

the declaration of interests in the tender of persons in 

service of state in Section T2.2 must be completed. 

Accept that the notes to the Employer’s annual financial 

statements must disclose particulars of any award of 

more than R2000 to a person who is a spouse, child or 

parent of a person in the service of the state (defined in 

clause 2.25), or has been in the service of the state in the 

previous twelve months, including - 

a) the name of that person; 

b) the capacity in which that person is in the service 

of the state; and 

c) the amount of the award. 

In order to give effect to the above, the questionnaire for 

the declaration of interests in the tender of persons in 

service of state in part T2 – Returnable Documents must 

be completed in full and signed.” 


following 

new clause: 

“F.2.27 

Vendor registration Accept that each contractor is required to register as a 

supplier/ service provider on the City of Tshwane’s vendor 

register before any payment can be done. Accept that if 

the Tenderer is already registered as a vendor, it is 

required to record the vendor number in space provided 

on the cover page of this Tender document. 

Vendor registration documents are available from the 

Procurement Advice Centre or can be downloaded from 

http://www.tshwane.gov.za/procurement.cfm 

Accept that all parties of a joint venture or consortium 

submitting a tender shall comply with the requirements of 






Tender 


this clause” 


following 

new clause: 

“F.2.28 

Tax Clearance 

Certificate 

In the case of a Joint Venture/Consortium the tax 

clearance certificate must be for the Joint 

Venture/Consortium or individual valid tax clearance 

certificates for all the members of the Joint 

Venture/Consortium.” 

F.3.1 

Respond to 

clarification 

Replace the contents of the clause with the following: 

“Respond to a request for clarification received up to 

seven calendar days before the tender closing time 

stated in the tender data and notify all Tenderers who 

drew procurement documents” 

F.3.4 

F.3.4.1 

Opening of Tender 

submissions 

The time and location for the tender submissions are 

stated in the Tender Notice and Invitation to Tender. 

F.3.11 

Evaluation of 

Tenders 

The tender evaluation method to evaluate all responsive 

tender offers will be METHOD 2 

F.3.11.1 

F.3.11.3 

(d) and (e) 

General 

Method 2 

Apply the 90/10 Preference Point system where a 

maximum of ninety (90) tender adjudication point be 

awarded for price and a maximum of ten (10) points for 

B-BBEE status level of contribution. Refer to Part T2 – 

Returnable Documents. 

Replace the contents of the clauses with the following: 

The contract must be awarded to the tenderer who 

scores the highest points, unless objective criteria to 

justify the award to another tenderer 

F.3.11.7 

Scoring Financial 

Offers 

The maximum possible number of tender evaluation 

points awarded for the financial offer = W 1 = 90 

The financial offer will be scored in terms of FORMULA 

2, OPTION 1 of the Standard Conditions of Tender 

(Section T1.3 of the document). Refer to T2.2 Returnable 






Tender 


Schedules 

F.3.13 

F.3.13.1 

Acceptance of 

Tender Offer 

Tender offers will only be accepted if: 

a) the Tenderer is able to produce a valid Tax 

Clearance Certificate issued by the South African 

Revenue Service; 

b) the Tenderer is not in arrears for more than 3 

months with municipal rates and taxes and municipal 

service charges; 

c) the Tenderer or any of its directors is not listed on 

the Register of Tender Defaulters in terms of the 

Prevention and Combating of Corrupt Activities Act 

of 2004 as a person prohibited from doing business 

with the public sector, and 

d) the Tenderer has not: 

i) abused the Employer’s Supply Chain 

Management System; or 

ii) failed to perform on any previous contract and 

has been given a written notice to this effect. 

e) It is considered that the performance of the services 

will not be compromised through any conflict of 

interest. 

F.3.18 

Copies of Contract One signed copy of contract shall be provided by the 

Employer to the successful Tenderer 




T1.3 STANDARD CONDITIONS OF TENDER 

TABLE OF CONTENTS 

F.1 General ................................................................................................................. 14 

F.1.1 Actions .......................................................................................................... 14 

F.1.2 Tender Documents ........................................................................................ 14 

F.1.3 Interpretation ................................................................................................. 14 

F.1.4 Communication and employer’s agent .......................................................... 15 

F.1.5 The employer’s right to accept or reject any tender offer .............................. 15 

F.1.6 Procurement procedures ............................................................................... 15 

F.2 Tenderer’s obligations .......................................................................................... 16 

F.2.1 Eligibility ........................................................................................................ 16 

F.2.2 Cost of tendering ........................................................................................... 17 

F.2.3 Check documents ......................................................................................... 17 

F.2.4 Confidentiality and copyright of documents .................................................. 17 

F.2.5 Reference documents ................................................................................... 17 

F.2.6 Acknowledge addenda .................................................................................. 17 

F.2.7 Clarification meeting ...................................................................................... 17 

F.2.8 Seek clarification ........................................................................................... 17 

F.2.9 Insurance ...................................................................................................... 17 

F.2.10 Pricing the tender offer .................................................................................. 17 

F.2.11 Alterations to documents ............................................................................... 18 

F.2.12 Alternative tender offers ................................................................................ 18 

F.2.13 Submitting a tender offer ............................................................................... 18 

F.2.14 Information and data to be completed in all respects .................................... 19 

F.2.15 Closing time .................................................................................................. 19 

F.2.16 Tender offer validity ....................................................................................... 19 

F.2.17 Clarification of tender offer after submission ................................................. 19 

F.2.18 Provide other material ................................................................................... 20 

F.2.19 Inspections, tests and analysis ..................................................................... 20 

F.2.20 Submit securities, bonds, policies, etc. ......................................................... 20 

F.2.21 Check final draft ............................................................................................ 20 

F.2.22 Return of other tender documents ................................................................ 20 

F.2.23 Certificates .................................................................................................... 20 

F.3 The employer’s undertakings ................................................................................ 20 

F.3.1 Respond to requests from the tenderer ........................................................ 20 

F.3.2 Issue Addenda .............................................................................................. 21 

F.3.3 Return late tender offers ............................................................................... 21 




F.3.4 Opening of tender submissions ..................................................................... 21 

F.3.5 Two-envelope system ................................................................................... 21 

F.3.6 Non-disclosure .............................................................................................. 21 

F.3.7 Grounds for rejection and disqualification ..................................................... 21 

F.3.8 Test for responsiveness ................................................................................ 22 

F.3.9 Arithmetical errors, omissions and discrepancies ......................................... 22 

F.3.10 Clarification of a tender offer ......................................................................... 23 

F.3.11 Evaluation of tender offers ............................................................................ 23 

F.3.12 Insurance provided by the employer ............................................................ 26 

F.3.13 Acceptance of tender offer ........................................................................... 26 

F.3.14 Notice to unsuccessful tenderers .................................................................. 26 

F.3.15 Prepare contract documents ......................................................................... 26 

F.3.16 Issue final contract ........................................................................................ 26 

F.3.17 Complete adjudicator's contract .................................................................... 27 

F.3.18 Provide copies of the contracts ..................................................................... 27 

F.3.19 Provide written reasons for actions taken ..................................................... 27 




CIDB STANDARD CONDITIONS OF TENDER 

(February 2008 edition) 

As published in Annex F of the CIDB Standard for Uniformity in Construction Procurement in Board Notice 8 of 2008 in Government 

Gazette No 30692 of 1 February 2008 

F.1 General 

F.1.1 Actions 

F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these 

conditions of tender. In their dealings with each other, they shall discharge their 

duties and obligations as set out in F.2 and F.3, timeously and with integrity, and 

behave equitably, honestly and transparently, comply with all legal obligations and 

not engage in anticompetitive practices. 

F.1.1.2 The employer and the tenderer and all their agents and employees involved in the 

tender process shall avoid conflicts of interest and where a conflict of interest is 

perceived or known, declare any such conflict of interest, indicating the nature of such 

conflict. Tenderers shall declare any potential conflict of interest in their tender 

submissions. Employees, agents and advisors of the employer shall declare any 

conflict of interest to whoever is responsible for overseeing the procurement process 

at the start of any deliberations relating to the procurement process or as soon as 

Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive for improper acts in 

some circumstances. A conflict of interest can create an appearance of impropriety that can undermine 

confidence in the ability of that person to act properly in his or her position even if no improper acts result 

2) Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family 

interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation, 

allegiance or loyalty which would in any way affect any decisions taken. 

they become aware of such conflict, and abstain from any decisions where such 

conflict exists or recues themselves from the procurement process, as appropriate. 

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having 

a firm intention and the capacity to proceed with the contract. 

F.1.2 Tender Documents 

The documents issued by the employer for the purpose of a tender offer are listed in 

the tender data. 

F.1.3 Interpretation 

F.1.3.1 The tender data and additional requirements contained in the tender schedules that 

are included in the returnable documents are deemed to be part of these conditions 

of tender. 

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only 

required for tender evaluation purposes, shall not form part of any contract arising 

from the invitation to tender. 

F.1.3.3 For the purposes of these conditions of tender, the following definitions apply: 

a) conflict of interest means any situation in which: 

i) someone in a position of trust has competing professional or personal 

interests which make it difficult to fulfill his or her duties impartially; 

ii) an individual or organization is in a position to exploit a professional or official 

capacity in some way for their personal or corporate benefit; or 

iii) incompatibility or contradictory interests exist between an employee and the 




organization which employs that employee. 

b) comparative offer means the tenderer’s financial offer after the factors of non-firm 

prices, all unconditional discounts and any other tendered parameters that will affect 

the value of the financial offer have been taken into consideration 

c) corrupt practice means the offering, giving, receiving or soliciting of anything of value 

to influence the action of the employer or his staff or agents in the tender process; and 

d) fraudulent practice means the misrepresentation of the facts in order to influence the 

tender process or the award of a contract arising from a tender offer to the detriment 

of the employer, including collusive practices intended to establish prices at artificial 

levels 

e) organization means a company, firm, enterprise, association or other legal entity, 

whether incorporated or not, or a public body 

f) quality (functionality) means the totality of features and characteristics of a product 

or service that bear on its ability to satisfy stated or implied needs 

F.1.4 Communication and employer’s agent 

Each communication between the employer and a tenderer shall be to or from the 

employer's agent only, and in a form that can be readily read, copied and recorded. 

Communications shall be in the English language. The employer shall not take any 

responsibility for non-receipt of communications from or by a tenderer. The name and 

contact details of the employer’s agent are stated in the tender data. 

F.1.5 The employer’s right to accept or reject any tender offer 

F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative 

tender offer, and may cancel the tender process and reject all tender offers at any 

time before the formation of a contract. The employer shall not accept or incur any 

liability to a tenderer for such cancellation and rejection, but will give written reasons 

for such action upon written request to do so. 

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender 

process or the rejection of all responsive tender offers re-issue a tender covering 

substantially the same scope of work within a period of six months unless only one 

tender was received and such tender was returned unopened to the tenderer. 

F.1.6 Procurement procedures 

F.1.6.1 General 

Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be 

concluded with the tenderer who in terms of F.3.11 is the highest ranked or the 

tenderer scoring the highest number of tender evaluation points, as relevant, based 

on the tender submissions that are received at the closing time for tenders. 

F.1.6.2 Competitive negotiation procedure 

F.1.6.2.1 

Where the tender data require that the competitive negotiation procedure is to 

be followed, tenderers shall submit tender offers in response to the proposed 

contract in the first round of submissions. Notwithstanding the requirements of 

F.3.4, the employer shall announce only the names of the tenderers who 

make a submission. The requirements of F.3.8 relating to the material 

deviations or qualifications which affect the competitive position of tenderers 

shall not apply. 




F.1.6.2.2 

F.1.6.2.3 

F.1.6.2.4 

All responsive tenderers, or not less than three responsive tenderers that are 

highest ranked in terms of the evaluation method and evaluation criteria 

stated in the tender data, shall be invited in each round to enter into 

competitive negotiations, based on the principle of equal treatment and 

keeping confidential the proposed solutions and associated information. 

Notwithstanding the provisions of F.2.17, the employer may request that 

tenders be clarified, specified and fine-tuned in order to improve a tenderer’s 

competitive position provided that such clarification, specification, fine-tuning 

or additional information does not alter any fundamental aspects of the offers 

or impose substantial new requirements which restrict or distort competition or 

have a discriminatory effect. 

At the conclusion of each round of negotiations, tenderers shall be invited by 

the employer to make a fresh tender offer, based on the same evaluation 

criteria, with or without adjusted weightings. Tenderers shall be advised when 

they are to submit their best and final offer. 

The contract shall be awarded in accordance with the provisions of F.3.11 and 

F.3.13 after tenderers have been requested to submit their best and final offer. 

F.1.6.3 Proposal procedure using the two stage-system 

F.1.6.3.1 Option 1 

Tenderers shall in the first stage submit technical proposals and, if required, 

cost parameters around which a contract may be negotiated. The employer 

shall evaluate each responsive submission in terms of the method of 

evaluation stated in the tender data, and in the second stage negotiate a 

contract with the tenderer scoring the highest number of evaluation points and 

award the contract in terms of these conditions of tender. 

F.1.6.3.2 Option 2 

F.1.6.3.2.1 

F.1.6.3.2.2 

Tenderers shall submit in the first stage only technical proposals. The 

employer shall invite all responsive tenderers to submit tender offers in the 

second stage, following the issuing of procurement documents. 

The employer shall evaluate tenders received during the second stage in 

terms of the method of evaluation stated in the tender data, and award the 

contract in terms of these conditions of tender. 

F.2 Tenderer’s obligations 

F.2.1 Eligibility 

F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data 

and the tenderer, or any of his principals, is not under any restriction to do business 

with employer. 

F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation 

of the tendering entity (or both) or any other criteria which formed part of the 

qualifying requirements used by the employer as the basis in a prior process to invite 

the tenderer to submit a tender offer and obtain the employer’s written approval to do 

so prior to the closing time for tenders. 




F.2.2 Cost of tendering 

Accept that, unless otherwise stated in the tender data, the employer will not 

compensate the tenderer for any costs incurred in the preparation and submission of 

a tender offer, including the costs of any testing necessary to demonstrate that 

aspects of the offer complies with requirements. 

F.2.3 Check documents 

Check the tender documents on receipt for completeness and notify the employer of 

any discrepancy or omission. 

F.2.4 Confidentiality and copyright of documents 

Treat as confidential all matters arising in connection with the tender. Use and copy 

the documents issued by the employer only for the purpose of preparing and 

submitting a tender offer in response to the invitation. 

F.2.5 Reference documents 

Obtain, as necessary for submitting a tender offer, copies of the latest versions of 

standards, specifications, conditions of contract and other publications, which are not 

attached but which are incorporated into the tender documents by reference. 

F.2.6 Acknowledge addenda 

Acknowledge receipt of addenda to the tender documents, which the employer may 

issue, and if necessary apply for an extension to the closing time stated in the tender 

data, in order to take the addenda into account. 

F.2.7 Clarification meeting 

Attend, where required, a clarification meeting at which tenderers may familiarize 

themselves with aspects of the proposed work, services or supply and raise 

questions. Details of the meeting(s) are stated in the tender data. 

F.2.8 Seek clarification 

Request clarification of the tender documents, if necessary, by notifying the employer 

at least five working days before the closing time stated in the tender data. 

F.2.9 Insurance 

Be aware that the extent of insurance to be provided by the employer (if any) might 

not be for the full cover required in terms of the conditions of contract identified in the 

contract data. The tenderer is advised to seek qualified advice regarding insurance. 

F.2.10 Pricing the tender offer 

F.2.10.1 

Include in the rates, prices, and the tendered total of the prices (if any) all 

duties, taxes (except Value Added Tax (VAT), and other levies payable by the 

successful tenderer, such duties, taxes and levies being those applicable 14 

days before the closing time stated in the tender data. 

F.2.10.2 

F.2.10.3 

Show VAT payable by the employer separately as an addition to the tendered 

total of the prices. 

Provide rates and prices that are fixed for the duration of the contract and not 

subject to adjustment except as provided for in the conditions of contract 

identified in the contract data. 




F.2.10.4 

State the rates and prices in Rand unless instructed otherwise in the tender 

data. The conditions of contract identified in the contract data may provide for 

part payment in other currencies. 

F.2.11 Alterations to documents 

Do not make any alterations or additions to the tender documents, except to comply 

with instructions issued by the employer, or necessary to correct errors made by the 

tenderer. All signatories to the tender offer shall initial all such alterations. Erasures 

and the use of masking fluid are prohibited. 

F.2.12 Alternative tender offers 

F.2.12.1 

Unless otherwise stated in the tender data, submit alternative tender offers 

only if a main tender offer, strictly in accordance with all the requirements of 

the tender documents, is also submitted as well as a schedule that compares 

the requirements of the tender documents with the alternative requirements 

that are proposed. 

F.2.12.2 

Accept that an alternative tender offer may be based only on the criteria 

stated in the tender data or criteria otherwise acceptable to the employer. 

F.2.13 Submitting a tender offer 

F.2.13.1 

Submit one tender offer only, either as a single tendering entity or as a 

member in a joint venture to provide the whole of the works, services or 

supply identified in the contract data and described in the scope of works, 

unless stated otherwise in the tender data. 

F.2.13.2 

F.2.13.3 

F.2.13.4 

F.2.13.5 

F.2.13.6 

Return all returnable documents to the employer after completing them in their 

entirety, either electronically (if they were issued in electronic format) or by 

writing legibly in non-erasable ink. 

Submit the parts of the tender offer communicated on paper as an original 

plus the number of copies stated in the tender data, with an English 

translation of any documentation in a language other than English, and the 

parts communicated electronically in the same format as they were issued by 

the employer. 

Sign the original and all copies of the tender offer where required in terms of 

the tender data. The employer will hold all authorized signatories liable on 

behalf of the tenderer. Signatories for tenderers proposing to contract as joint 

ventures shall state which of the signatories is the lead partner whom the 

employer shall hold liable for the purpose of the tender offer. 

Seal the original and each copy of the tender offer as separate packages 

marking the packages as "ORIGINAL" and "COPY". Each package shall state 

on the outside the employer's address and identification details stated in the 

tender data, as well as the tenderer's name and contact address. 

Where a two-envelope system is required in terms of the tender data, place 

and seal the returnable documents listed in the tender data in an envelope 

marked “financial proposal” and place the remaining returnable documents in 

an envelope marked “technical proposal”. Each envelope shall state on the 

outside the employer’s address and identification details stated in the tender 

data, as well as the tenderer's name and contact address. 




F.2.13.7 

F.2.13.8 

F.2.13.9 

Seal the original tender offer and copy packages together in an outer package 

that states on the outside only the employer's address and identification 

details as stated in the tender data. 

Accept that the employer will not assume any responsibility for the 

misplacement or premature opening of the tender offer if the outer package is 

not sealed and marked as stated. 

Accept that tender offers submitted by facsimile or e-mail will be rejected by 

the employer, unless stated otherwise in the tender data. 

F.2.14 Information and data to be completed in all respects 

Accept that tender offers, which do not provide all the data or information requested 

completely and in the form required, may be regarded by the employer as nonresponsive. 

F.2.15 Closing time 

F.2.15.1 

Ensure that the employer receives the tender offer at the address specified in 

the tender data not later than the closing time stated in the tender data. 

Accept that proof of posting shall not be accepted as proof of delivery. 

F.2.15.2 

Accept that, if the employer extends the closing time stated in the tender data 

for any reason, the requirements of these conditions of tender apply equally to 

the extended deadline. 

F.2.16 Tender offer validity 

F.2.16.1 

Hold the tender offer(s) valid for acceptance by the employer at any time 

during the validity period stated in the tender data after the closing time stated 

in the tender data. 

F.2.16.2 

F.2.16.3 

F.2.16.4 

If requested by the employer, consider extending the validity period stated in 

the tender data for an agreed additional period. 

Accept that a tender submission that has been submitted to the employer may 

only be withdrawn or substituted by giving the employer’s agent written notice 

before the closing time for tenders that a tender is to be withdrawn or 

substituted. 

Where a tender submission is to be substituted, submit a substitute tender in 

accordance with the requirements of F.2.13 with the packages clearly marked 

as “SUBSTITUTE”. 

F.2.17 Clarification of tender offer after submission 

Provide clarification of a tender offer in response to a request to do so from the 

employer during the evaluation of tender offers. This may include providing a 

breakdown of rates or prices and correction of arithmetical errors by the adjustment of 

certain rates or item prices (or both). No change in the competitive position of 

tenderers or substance of the tender offer is sought, offered, or permitted. 

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the 

contract with a preferred tenderer following a competitive selection process, 

should the Employer elect to do so. 




F.2.18 Provide other material 

F.2.18.1 

Provide, on request by the employer, any other material that has a bearing on 

the tender offer, the tenderer’s commercial position (including notarized joint 

venture agreements), preferencing arrangements, or samples of materials, 

considered necessary by the employer for the purpose of a full and fair risk 

assessment. Should the tenderer not provide the material, or a satisfactory 

reason as to why it cannot be provided, by the time for submission stated in 

the employer’s request, the employer may regard the tender offer as nonresponsive. 

F.2.18.2 

Dispose of samples of materials provided for evaluation by the employer, 

where required. 

F.2.19 Inspections, tests and analysis 

Provide access during working hours to premises for inspections, tests and analysis 

as provided for in the tender data. 

F.2.20 Submit securities, bonds, policies, etc. 

If requested, submit for the employer’s acceptance before formation of the contract, 

all securities, bonds, guarantees, policies and certificates of insurance required in 

terms of the conditions of contract identified in the contract data. 

F.2.21 Check final draft 

Check the final draft of the contract provided by the employer within the time available 

for the employer to issue the contract. 

F.2.22 Return of other tender documents 

If so instructed by the employer, return all retained tender documents within 28 days 

after the expiry of the validity period stated in the tender data. 

F.2.23 Certificates 

Include in the tender submission or provide the employer with any certificates as 

stated in the tender data. 

F.3 The employer’s undertakings 

F.3.1 Respond to requests from the tenderer 

F.3.1.1 Respond to a request for clarification received up to five working days before the 

tender closing time stated in the Tender Data and notify all tenderers who drew 

procurement documents. 

F.3.1.2 Consider any request to make a material change in the capabilities or formation of the 

tendering entity (or both) or any other criteria which formed part of the qualifying 

requirements used to prequalify a tenderer to submit a tender offer in terms of a 

previous procurement process and deny any such request if as a consequence: 

a) an individual firm, or a joint venture as a whole, or any individual member of 

the joint venture fails to meet any of the collective or individual qualifying 

requirements; 

b) the new partners to a joint venture were not prequalified in the first instance, 

either as individual firms or as another joint venture; or 

c) in the opinion of the Employer, acceptance of the material change would 

compromise the outcome of the prequalification process. 




F.3.2 Issue Addenda 

If necessary, issue addenda that may amend or amplify the tender documents to 

each tenderer during the period from the date that tender documents are available 

until seven days before the tender closing time stated in the Tender Data. If, as a 

result a tenderer applies for an extension to the closing time stated in the Tender 

Data, the Employer may grant such extension and, shall then notify all tenderers who 

drew documents. 

F.3.3 Return late tender offers 

Return tender offers received after the closing time stated in the Tender Data, 

unopened, (unless it is necessary to open a tender submission to obtain a forwarding 

address), to the tenderer concerned. 

F.3.4 Opening of tender submissions 

F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in 

the presence of tenderers’ agents who choose to attend at the time and place stated 

in the tender data. Tender submissions for which acceptable reasons for withdrawal 

have been submitted will not be opened. 

F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, 

at a venue indicated in the tender data, the name of each tenderer whose tender offer 

is opened and, where applicable, the total of his prices, preferences claimed and time 

for completion for the main tender offer only. 

F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request. 

F.3.5 Two-envelope system 

F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open 

only the technical proposal of valid tenders in the presence of tenderers’ agents who 

choose to attend at the time and place stated in the tender data and announce the 

name of each tenderer whose technical proposal is opened. 

F.3.5.2 Evaluate the quality of the technical proposals offered by tenderers, then advise 

tenderers who remain in contention for the award of the contract of the time and place 

when the financial proposals will be opened. Open only the financial proposals of 

tenderers, who score in the quality evaluation more than the minimum number of 

points for quality stated in the tender data, and announce the score obtained for the 

technical proposals and the total price and any preferences claimed. Return 

unopened financial proposals to tenderers whose technical proposals failed to 

achieve the minimum number of points for quality. 

F.3.6 Non-disclosure 

Not disclose to tenderers, or to any other person not officially concerned with such 

processes, information relating to the evaluation and comparison of tender offers, the 

final evaluation price and recommendations for the award of a contract, until after the 

award of the contract to the successful tenderer. 

F.3.7 Grounds for rejection and disqualification 

Determine whether there has been any effort by a tenderer to influence the 

processing of tender offers and instantly disqualify a tenderer (and his tender offer) if 

it is established that he engaged in corrupt or fraudulent practices. 




F.3.8 Test for responsiveness 

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer 

properly received: 

a) complies with the requirements of these Conditions of Tender, 

b) has been properly and fully completed and signed, and 

c) is responsive to the other requirements of the tender documents. 

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and 

specifications of the tender documents without material deviation or qualification. A 

material deviation or qualification is one which, in the Employer's opinion, would: 

a) detrimentally affect the scope, quality, or performance of the works, services 

or supply identified in the Scope of Work, 

b) significantly change the Employer's or the tenderer's risks and responsibilities 

under the contract, or 

c) affect the competitive position of other tenderers presenting responsive 

tenders, if it were to be rectified. 

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive 

by correction or withdrawal of the non-conforming deviation or reservation. 

F.3.9 Arithmetical errors, omissions and discrepancies 

F.3.9.1 Check responsive tenders for discrepancies between amounts in words and amounts 

in figures. Where there is a discrepancy between the amounts in figures and the 

amount in words, the amount in words shall govern. 

F.3.9.2 Check the highest ranked tender or tenderer with the highest number of tender 

evaluation points after the evaluation of tender offers in accordance with F.3.11 for: 

a) the gross misplacement of the decimal point in any unit rate; 

b) omissions made in completing the pricing schedule or bills of quantities; or. 

c) arithmetic errors in: 

i) line item totals resulting from the product of a unit rate and a quantity 

in bills of quantities or schedules of prices; or 

ii) the summation of the prices. 

F.3.9.3 Notify the tenderer of all errors or omissions that are identified in the tender offer and 

invite the tenderer to either confirm the tender offer as tendered or accept the 

corrected total of prices. 

F.3.9.4 Where the tenderer elects to confirm the tender offer as tendered, correct the errors 

as follows: 

a) If bills of quantities or pricing schedules apply and there is an error in the line 

item total resulting from the product of the unit rate and the quantity, the line 

item total shall govern and the rate shall be corrected. Where there is an 

obviously gross misplacement of the decimal point in the unit rate, the line 

item total as quoted shall govern, and the unit rate shall be corrected. 

b) Where there is an error in the total of the prices either as a result of other 

corrections required by this checking process or in the tenderer's addition of 

prices, the total of the prices shall govern and the tenderer will be asked to 

revise selected item prices (and their rates if bills of quantities apply) to 

achieve the tendered total of the prices. 




F.3.10 Clarification of a tender offer 

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a 

contract arising from the tender offer. 

F.3.11 Evaluation of tender offers 

F.3.11.1 

General 

Appoint an evaluation panel of not less than three persons. Reduce each 

responsive tender offer to a comparative offer and evaluate them using the 

tender evaluation methods and associated evaluation criteria and weightings 

that are specified in the tender data. 

F.3.11.2 Method 1: 

Financial offer 

In the case of a financial offer: 

a) Rank tender offers from the most favourable to the least favourable 

comparative offer. 

b) Recommend the highest ranked tenderer for the award of the contract, 

unless there are compelling and justifiable reasons not to do so. 

c) Re-rank all tenderers should there be compelling and justifiable 

reasons not to recommend the highest ranked tenderer and 

recommend the highest ranked tenderer, unless there are compelling 

and justifiable reasons not to do so and the process set out in this 

subclause is repeated. 

F.3.11.3 Method 2: 

Financial offer and preference 

In the case of a financial offer and preferences: 

a) Score each tender in respect of the financial offer made and 

preferences claimed, if any, in accordance with the provisions of 

F.3.11.7 and F.3.11.8. 

b) Calculate the total number of tender evaluation points (TEV) in 

accordance with the following formula: 

TEV = NFO + NP 

where: 

NFO is the number of tender evaluation points awarded 

for the financial offer made in accordance with F.3.11.7; 

NP is the number of tender evaluation points awarded for 

preferences claimed in accordance with F.3.11.8. 

c) Rank tender offers from the highest number of tender evaluation points 

to the lowest. 

d) Recommend the tenderer with the highest number of tender 

evaluation points for the award of the contract, unless there are 

compelling and justifiable reasons not to do so. 

e) Rescore and re-rank all tenderers should there be compelling and 

justifiable reasons not to recommend the tenderer with the highest 

number of tender evaluation points, and recommend the tenderer with 

the highest number of tender evaluation points, unless there are 

compelling and justifiable reasons not to do so and the process set out 

in this subclause is repeated 




F.3.11.4 Method 3: 

Financial offer and quality 

In the case of a financial offer and quality: 

a) Score each tender in respect of the financial offer made and the quality 

offered in accordance with the provisions of F.3.11.7 and F.3.11.9, 

rejecting all tender offers that fail to score the minimum number of 

points for quality stated in the tender data, if any. 



TEV = NFO + NQ 

where: 

NFO is the number of tender evaluation points awarded 

for the financial offer made in accordance with F.3.11.7; 

NQ is the number of tender evaluation points awarded for 

quality offered in accordance with F.3.11.9. 


to the lowest. 

d) Recommend tenderer with the highest number of tender evaluation 

points for the award of the contract, unless there are compelling and 

justifiable reasons not to do so. 



number of tender evaluation points and recommend the tenderer with 



in this sub clause is repeated. 

F.3.11.5 Method 4: 

Financial offer, quality and preferences 

In the case of a financial offer, quality and preferences: 

a) Score each tender in respect of the financial offer made, preference 

claimed, if any, and the quality offered in accordance with the 

provisions of F.3.11.7 to F.3.11.9, rejecting all tender offers that fail to 

score the minimum number of points for quality stated in the tender 

data, if any. 



TEV = NFO + NP + NQ 

where: FO is the number of tender evaluation points awarded for the 

financial offer made in accordance with F.3.11.7; 

NP is the number of tender evaluation points awarded for 

preferences claimed in accordance with F.3.11.8. 

NQ is the number of tender evaluation points awarded for 

quality offered in accordance with F.3.11.9. 


to the lowest. d) Recommend the tenderer with the highest number of 

tender evaluation points for the award of the contract, unless there are 

compelling and justifiable reasons not to do so. 




F.3.11.6 

F.3.11.7 



number of tender evaluation points and recommend the tenderer with 



in this sub clause is repeated. 

Decimal places 

Score financial offers, preferences and quality, as relevant, to two decimal places. 

Scoring Financial Offers 

Score the financial offers of remaining responsive tender offers using the following 

Table F.1: Formula for calculating the value of A 

Formula Comparison aimed at achieving Option 1a Option 2 a 

1 Highest price or discount A = (1 +( P - Pm)) 

A = P / Pm 

Pm 

2 Lowest price or percentage commission A = (1 -(P -Pm)) 

A = Pm / P 

/ fee 

Pm 

a Pm is the comparative offer of the most favourable comparative offer. 

P is the comparative offer of the tender offer under consideration. 

formula: 

NFO = W1x A 

where: NFO is the number of tender evaluation points awarded for the 

financial offer. 

W1 is the maximum possible number of tender evaluation points 

awarded for the financial offer as stated in the Tender Data 

A is a number calculated using the formula and option described in 

Table F.1 as stated in the Tender Data. 

F.3.11.8 

F.3.11.9 

Scoring preferences 

Confirm that tenderers are eligible for the preferences claimed in accordance 

with the provisions of the tender data and reject all claims for preferences 

where tenderers are not eligible for such preferences. Calculate the total 

number of tender evaluation points for preferences claimed in accordance 

with the provisions of the tender data. 

Scoring quality 

Score each of the criteria and sub criteria for quality in accordance with the 

provisions of the Tender Data. Calculate the total number of tender evaluation 

points for quality using the following formula: 

NQ = W2 x SO / MS 

where: SO is the score for quality allocated to the submission under 

consideration; 

MS is the maximum possible score for quality in respect of a 

submission, and 

W2 is the maximum possible number of tender evaluation points 

awarded for the quality as stated in the tender data 




F.3.12 

F.3.13 

F.3.13.1 

Insurance provided by the employer 

If requested by the proposed successful tenderer, submit for the tenderer's 

information the policies and / or certificates of insurance which the conditions 

of contract identified in the contract data, require the employer to provide. 

Acceptance of tender offer 

Accept the tender offer, if in the opinion of the employer, it does not present 

any unacceptable commercial risk and only if the tenderer: 

a) is not under restrictions, or has principals who are under restrictions, 

preventing participating in the employer’s procurement, 

b) can, as necessary and in relation to the proposed contract, 

demonstrate that he or she possesses the professional and technical 

qualifications, professional and technical competence, financial 

resources, equipment and other physical facilities, managerial 

capability, reliability, experience and reputation, expertise and the 

personnel, to perform the contract, 

c) has the legal capacity to enter into the contract, 

d) is not insolvent, in receivership, bankrupt or being wound up, has his 

affairs administered by a court or a judicial officer, has suspended his 

business activities, or is subject to legal proceedings in respect of any 

of the foregoing, 

e) complies with the legal requirements, if any, stated in the tender data, 

and f) is able, in the opinion of the employer, to perform the contract 

free of conflicts of interest. 

F.3.13.2 

Notify the successful tenderer of the employer's acceptance of his tender offer 

by completing and returning one copy of the form of offer and acceptance 

before the expiry of the validity period stated in the tender data, or agreed 

additional period. Providing the form of offer and acceptance does not contain 

any qualifying statements, it will constitute the formation of a contract between 

the employer and the successful tenderer as described in the form of offer and 

acceptance. 

F.3.14 Notice to unsuccessful tenderers 

After the successful tenderer has acknowledged the employer’s notice of acceptance, 

notify other tenderers that their tender offers have not been accepted. 

F.3.15 Prepare contract documents 

If necessary, revise documents that shall form part of the contract and that were 

issued by the employer as part of the tender documents to take account of: 

a) addenda issued during the tender period, 

b) inclusion of some of the returnable documents, 

c) other revisions agreed between the employer and the successful tenderer, 

and 

d) the schedule of deviations attached to the form of offer and acceptance, if 

any. 

F.3.16 Issue final contract 

Prepare and issue the final draft of the contract to the successful tenderer for 

acceptance as soon as possible after the date of the employer's signing of the form of 

offer and acceptance (including the schedule of deviations, if any). 




F.3.17 Complete adjudicator's contract 

Unless alternative arrangements have been agreed or otherwise provided for in the 

contract, arrange for both parties to complete formalities for appointing the selected 

adjudicator at the same time as the main contract is signed. 

F.3.18 Provide copies of the contracts 

Provide to the successful tenderer the number of copies stated in the Tender Data of 

the signed copy of the contract as soon as possible after completion and signing of 

the form of offer and acceptance. 

F.3.19 Provide written reasons for actions taken 

Provide upon request written reasons to tenderers for any action that is taken in 

applying these conditions of tender, but withhold information which is not in the public 

interest to be divulged, which is considered to prejudice the legitimate commercial 

interests of tenderers or might prejudice fair competition between tenderers. 


Contract No: CB224/2012 

Part T2: Returnable Documents 

PART T2: RETURNABLE DOCUMENTS 

CONTENTS 

RD.A RETURNABLE DOCUMENTS REQUIRED FOR TENDER EVALUATION PURPOSES 

Note: Failure to fully complete and submit the applicable documents will result in 

the tender offer being disqualified from further consideration. 

Confirmation 

of Document 

Included 

(Tenderers may 

use this column 

Document Name 

Reference to confirm 

documents 

have been 

completed and 

included in the 

tender) 

Form of Offer and Acceptance 

Section 

C1.1 

Declaration of interest in tender of persons in service of state 

Declaration of Tenderer’s past supply chain management practises 

Declaration Certificate for local Production and Content 

Form RDA1 

Form RDA2 

Form RDA3 

RD.B RETURNABLE DOCUMENTS REQUIRED FOR PREFERENTIAL PROCUREMENT 

EVALUATION PURPOSES 

Note: Failure to submit the applicable documents will result in the tender offer 

being awarded with 0 (zero) preference points. 

Confirmation 


Included 

(Tenderers may 

use this column 

Document Name 

Reference to confirm 

documents 

have been 

completed and 

included in the 

tender) 

MBD6.1 Preference Points claim form in terms of the Preferential 

procurement regulations 2011 (90/10 version) 

Form RDB1 

Part T2 - Page 1 of 70



RD.C ADDITIONAL RETURNABLE DOCUMENTS REQUIRED FOR TENDER EVALUATION 

PURPOSES 

Note: 

Failure to submit the applicable document will result in the Tenderer 

having to submit same upon request within 7 days and if not complied 

with, will result to the tender offer being disqualified from further 

consideration [See also clause 2.18 of the Standard Conditions of Tender] 

Document Name 

Valid Tax Clearance Certificate - 

Schedule of Tenderer’s experience 

Record of services provided to organs of state 

Company information for tenders greater than R 10 million 

Classification of Business 

Certificate of Authority of Signatory 

Status of concern submitting tender 

Certificate of Independent Bad Determination 

Reference 

Form RDC1 

Form RDC5 

Form RDC6 

Form RDC7 

Form RDC8 

Form RDC9 

Form 

RDC10 

Confirmation 


Included 

RD.E OTHER DOCUMENTS THAT WILL BE INCORPORATED INTO THE CONTRACT 

Note: Failure to fully complete and submit the applicable documents will result in 

the tender offer being disqualified from further consideration. 

Document Name 

Reference 

Form of offer and acceptance Section C1.1 

Confirmation 


Included 

Contract data (Part 2: Data provided by the Supplier) Section C1.2 

Activity Schedules / Schedule of Quantities 

Record of Addenda to Tender Documents 

Proposed Amendments 

Schedule of Particulars 

Section C2 

Form RDE1 

Form RDE2 

Form RDE3 




FORM RDA 1 

DECLARATION OF INTEREST IN TENDER OF PERSONS IN SERVICE OF STATE 

THIS FORM MUST BE COMPLETED IN FULL AND SIGNED. FAILURE TO COMPLY WILL RESULT IN THE TENDER BEING DISQUALIFIED. 

(Refer to Clauses 2.25 and 2.26 in the Tender Data) 

1. Is the employer/owner of the bidder in the service of the state? YES / NO (INDICATE) 

If so, state particulars: 

2. If the provider is not a natural person, whether any of its directors, managers, principal 

shareholders or stakeholder is in the service of the state, or has been in the service of the state in 

the previous twelve months: 

YES / NO (INDICATE) 


3. Whether a spouse, child or parent of the provider or of a director, manager, shareholder or 

stakeholder referred to in subparagraph 2 is in the service of the state, or has been in the service 

of the state in the previous twelve months: 



4. Is an employer / owner of the bidder a person who is an advisor or consultant contracted with the 

municipality or municipal entity: 



5. Are the Tenderer or any of the members of the tendering entity involved in another entity for this 

particular tender: 



The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contents 

of this schedule are within my personal knowledge and are to the best of my belief both true and correct. 

Person Authorized to sign Tender: 

FULL NAME (BLOCK LETTERS): 

SIGNATURE: 

DATE: 




FORM RDA 2 

DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 

1. This Municipal tender document must form part of all tenders invited. 

2. It serves as a declaration to be used by Municipalities and Municipal entities in ensuring 

that when goods and services are being procured, all reasonable steps are taken to 

combat the abuse of the supply chain management system. 

3. The tender of any Tenderer may be rejected if that Tenderer, or any of its directors have: 

a. abused the Municipality’s / Municipal entity’s supply management system or 

committed any improper conduct I n relation to such system; 

b. been convicted for fraud or corruption during the past five years; 

c. wilfully neglected, reneged on or failed to comply with any government, Municipal 

or other public sector contract during the past five years; or 

d. been listed in the Register for Tender Defaulters in terms of Section 29 of the 

Prevention and Combating of Corrupt Activities Act, 2004 (Act 12 of 2004). 

4. In order to give effect to the above, this form must be completed in full and signed. 

Failure to comply will result in the tender being disqualified. The following questionnaire 

must be completed and submitted with the tender: 

ITEM QUESTION RESPONSE 

4.1 Is the Tenderer or any of its directors listed on the National 

Treasurer’s database as a company or persons prohibited 

from doing business with the public sector? 

(Companies for persons who are listed on this database were 

informed in writing of this restriction by the National Treasury after 

the audi alteram partem rule was applied) 

If so, furnish particulars: 

Yes 

No 

4.2 Is the Tenderer or any of its directors listed on the Register for 

Tender Defaulters in terms of Section 29 of the Prevention and 

Combating of Corrupt Activities Act, 2004 (Act 12 of 2004)? 

(To access this Register enter the National Treasury’s website, 

www.treasury.gov.za , click on the icon “Register for Tender 

Defaulters” or submit your written request for a hard copy of the 

Register to facsimile number 012-326-5445) 


Yes 

No 

4.3 Was the Tenderer or any of its directors convicted by a court 

of law (including a court of law outside the Republic of South 

Africa) for fraud or corruption during the past five years? 


Yes 

No 




4.4 Was any contract between the Tenderer and the Municipality / 

Municipal entity or any other organ of state terminated during 

the past five years on account of failure to perform on or 

comply with the contract? 


Yes 

No 

4.5 Does the tenderer or any of its directors owe any Municipal 

rates and taxes or Municipal charges to the 

Municipality/Municipal entity, or to any other 

Municipality/Municipal entity, that is in arrears for more than 

three months? 


Yes 

No 





SIGNATURE: 

DATE: 




FORM RDA 3 

MBD 6.2: DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR 

DESIGNATED SECTORS 

This Municipal Bidding Document (MBD) must form part of all bids invited. It contains 

general information and serves as a declaration form for local content (local production and 

local content are used interchangeably). 

Before completing this declaration, bidders must study the General Conditions, Definitions, 

Directives applicable in respect of Local Content as prescribed in the Preferential 

Procurement Regulations, 2011 and the South African Bureau of Standards (SABS) 

approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on 

the Calculation of Local Content together with the Local Content Declaration Templates 

[Annex C (Local Content Declaration: Summary Schedule), D (Imported Content 

Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting 

Schedule to Annex C)]. 

1. General Conditions 

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the 

promotion of local production and content. 

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of 

bids local production and content is of critical importance, such bids must be advertised 

with the specific bidding condition that only locally produced goods, services or works or 

locally manufactured goods, with a stipulated minimum threshold for local production 

and content will be considered. 

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding 

process may be followed, where the first stage involves a minimum threshold for local 

production and content and the second stage price and B-BBEE. 

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in 

such a manner that the local production and content of the overall value of the contract 

is reduced to below the stipulated minimum threshold. 

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in 

accordance with the SABS approved technical specification number SATS 1286: 2011 

as follows: 

LC = [1- x / y] *100 

Where 

x is the imported content in Rand 

y is the bid price in Rand excluding value added tax (VAT) 

Prices referred to in the determination of x must be converted to Rand (ZAR) by using 

the exchange rate published by the South African Reserve Bank (SARB) at 12:00 on the 

date of advertisement of the bid as required in paragraph 4.1 below. 

The SABS approved technical specification number SATS 1286:2011 is accessible 

on http://www.thedti.gov.za/industrial development/ip.jsp at no cost. 

1.6. A bid may be disqualified if – 

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary 

Schedule) are not submitted as part of the bid documentation; and 




(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, 

D and E) have been audited and certified as correct. 

2. Definitions 

2.1. “bid” includes written price quotations, advertised competitive bids or proposals; 

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT); 

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ 

of state; 

2.4. “designated sector” means a sector, sub-sector or industry that has been designated 

by the Department of Trade and Industry in line with national development and industrial 

policies for local production, where only locally produced services, works or goods or 

locally manufactured goods meet the stipulated minimum threshold for local production 

and content; 

2.5. “duly sign”means a Declaration Certificate for Local Content that has been signed by 

the Chief Financial Officer or other legally responsible person nominated in writing by 

the Chief Executive, or senior member / person with management responsibility(close 

corporation, partnership or individual). 

2.6. “imported content” means that portion of the bid price represented by the cost of 

components, parts or materials which have been or are still to be imported (whether by 

the supplier or its subcontractors) and which costs are inclusive of the costs abroad (this 

includes labour and intellectual property costs), plus freight and other direct importation 

costs, such as landing costs, dock duties, import duty, sales duty or other similar tax or 

duty at the South African port of entry; 

2.7. “local content” means that portion of the bid price which is not included in the imported 

content, provided that local manufacture does take place; 

2.8. “stipulated minimum threshold” means that portion of local production and content 

as determined by the Department of Trade and Industry; and 

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, 

or employing another person to support such primary contractor in the execution of part 

of a project in terms of the contract. 

3. The stipulated minimum threshold(s) for local production and content (refer to 

Annex A of SATS 1286:2011) for this bid is/are as follows: 

Description of services, works or goods 

Stipulated minimum threshold 

Lease of Buses 80% 

4. Does any portion of the services, works or goods offered 

have any imported content? 

(Tick applicable box) 

YES 

NO 

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as 

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by 

the SARB for the specific currency at 12:00 on the date of advertisement of the bid. 




The relevant rates of exchange information is accessible on www.reservebank.co.za. 

Indicate the rate(s) of exchange against the appropriate currency in the table below 

(refer to Annex A of SATS 1286:2011): 

Currency 

US Dollar 

Pound Sterling 

Euro 

Yen 

Other 

Rates of exchange 

NB: Bidders must submit proof of the SARB rate (s) of exchange used. 

5. Were the Local Content Declaration Templates (Annex C, D and E) audited and certified 

as correct? 

(Tick applicable box) 

YES 

NO 

5.1. If yes, provide the following particulars: 

(a) Full name of auditor: ……………………………………………………… 

(b) Practice number: ……………………………………………………………………….. 

(c) Telephone and cell number: ………………………………………………………………. 

(d) Email address: ……………………………………………………………………….. 

(Documentary proof regarding the declaration will, when required, be submitted to the 

satisfaction of the Accounting Officer / Accounting Authority) 

6. Where, after the award of a bid, challenges are experienced in meeting the stipulated 

minimum threshold for local content the dti must be informed accordingly in order for the dti 

to verify and in consultation with the Accounting Officer / Accounting Authority provide 

directives in this regard. 




LOCAL CONTENT DECLARATION 

(REFER TO ANNEX B OF SATS 1286:2011) 

LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER 

LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF 

EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY 

(CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL) 

IN RESPECT OF BID NO. ................................................................................. 

ISSUED BY: (Procurement Authority / Name of Municipality / Municipal Entity): 

......................................................................................................................... 

NB 

1 The obligation to complete, duly sign and submit this declaration cannot be transferred 

to an external authorized representative, auditor or any other third party acting on behalf of 

the bidder. 

2 Guidance on the Calculation of Local Content together with Local Content Declaration 

Templates (Annex C, D and E) is accessible on http://www.thedti.gov.za/industrial development/ip.jsp. 

Bidders should first complete Declaration D. After completing Declaration D, bidders 

should complete Declaration E and then consolidate the information on Declaration C. 

Declaration C should be submitted with the bid documentation at the closing date 

and time of the bid in order to substantiate the declaration made in paragraph (c) 

below. Declarations D and E should be kept by the bidders for verification purposes for a 

period of at least 5 years. The successful bidder is required to continuously update 

Declarations C, D and E with the actual values for the duration of the contract. 

I, the undersigned, …………………………….................................................. (full names), 

do hereby declare, in my capacity as ……………………………………… ……….. 

of ...............................................................................................................(name of bidder 

entity), the following: 

(a) The facts contained herein are within my own personal knowledge. 

(b) I have satisfied myself that 

(i) 

(ii) 

the goods/services/works to be delivered in terms of the above-specified bid 

comply with the minimum local content requirements as specified in the bid, 

and as measured in terms of SATS 1286:2011; and 

the declaration templates have been audited and certified to be correct. 

(c)The local content percentages (%) indicated below has been calculated using the 

formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in 

paragraph 4.1 above and the information contained in Declaration D and E which has been 

consolidated in Declaration C; 

Bid price, excluding VAT (y) 

Imported content (x), as calculated in terms of SATS 1286:2011 

Stipulated minimum threshold for local content (paragraph 3 above) 

Local content %, as calculated in terms of SATS 1286:2011 

R 

R 




If the bid is for more than one product, the local content percentages for each 

product contained in Declaration C shall be used instead of the table above. The 

local content percentages for each product has been calculated using the formula 

given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 

4.1 above and the information contained in Declaration D and E. 

(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to 

request that the local content be verified in terms of the requirements of SATS 1286:2011. 

(e) I understand that the awarding of the bid is dependent on the accuracy of the 

information furnished in this application. I also understand that the submission of incorrect 

data, or data that are not verifiable as described in SATS 1286:2011, may result in the 

Procurement Authority / Municipal / Municipal Entity imposing any or all of the remedies as 

provided for in Regulation 13 of the Preferential Procurement Regulations, 2011 

promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5 of 

2000). 

SIGNATURE: 

WITNESS No. 1 

WITNESS No. 2 

DATE: ___________ 

DATE: ___________ 

DATE: ___________ 





SIGNATURE: 

DATE: 




FORM RDB 1 

MBD6.1: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL 

PROCUREMENT REGULATIONS 2011 

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference 

points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution 

NB: 

BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND 

DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL 

PROCUREMENT REGULATIONS, 2011. 

1. GENERAL CONDITIONS 

1.1 The following preference point systems are applicable to all bids: 

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all 

applicable taxes included); and 

- the 90/10 system for requirements with a Rand value above R1 000 000 (all 

applicable taxes included). 

1.2 The value of this bid is estimated to exceed R1 000 000 (all applicable taxes included) 

and therefore the 90/10 system shall be applicable. 

1.3 Preference points for this bid shall be awarded for: 

(a) 

(b) 

Price; and 

B-BBEE Status Level of Contribution. 

1.3.1 The maximum points for this bid are allocated as follows: 

1.3.1.1 PRICE 90. 

1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION 10 

Total points for Price and B-BBEE must not exceed 100 

POINTS 

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE 

Verification Certificate from a Verification Agency accredited by the South African 

Accreditation System (SANAS) or a Registered Auditor approved by the Independent 

Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the 

Close Corporation Act (CCA) together with the bid, will be interpreted to mean that 

preference points for B-BBEE status level of contribution are not claimed. 

1.5. The purchaser reserves the right to require of a bidder, either before a bid is 

adjudicated or at any time subsequently, to substantiate any claim in regard to 

preferences, in any manner required by the purchaser. 

2. DEFINITIONS 

2.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, 

unemployment insurance fund contributions and skills development levies; 

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of 

the Broad-Based Black Economic Empowerment Act; 




2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a 

measured entity based on its overall performance using the relevant scorecard 

contained in the Codes of Good Practice on Black Economic Empowerment, issued in 

terms of section 9(1) of the Broad-Based Black Economic 

Empowerment Act; 

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation 

by an organ of state for the provision of services, works or goods, through price 

quotations, advertised competitive bidding processes or proposals; 

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black 

Economic Empowerment Act, 2003 (Act No. 53 of 2003); 

2.6 “comparative price” means the price after the factors of a non-firm price and all 

unconditional discounts that can be utilized have been taken into consideration; 

2.7 “consortium or joint venture” means an association of persons for the purpose of 

combining their expertise, property, capital, efforts, skill and knowledge in an activity for 

the execution of a contract; 

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ 

of state; 

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less . 

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the 

actual increase or decrease resulting from the change, imposition, or abolition of 

customs or excise duty and any other duty, levy, or tax, which, in terms of the law or 

regulation, is binding on the contractor and demonstrably has an influence on the price 

of any supplies, or the rendering costs of any service, for the execution of the contract; 

2.11 “functionality” means the measurement according to predetermined norms, as set out 

in the bid documents, of a service or commodity that is designed to be practical and 

useful, working or operating, taking into account, among other factors, the quality, 

reliability, viability and durability of a service and the technical capacity and ability of a 

bidder; 

2.12 “non-firm prices” means all prices other than “firm” prices; 

2.13 “person” includes a juristic person; 

2.14 “rand value” means the total estimated value of a contract in South African currency, 

calculated at the time of bid invitations, and includes all applicable taxes and excise 

duties; 

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, 

or employing, another person to support such primary contractor in the execution of part 

of a project in terms of the contract; 

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of 

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the 

Broad-Based Black Economic Empowerment Act and promulgated in the Government 

Gazette on 9 February 2007; 




2.17 “trust” means the arrangement through which the property of one person is made over 

or bequeathed to a trustee to administer such property for the benefit of another person; 

and 

2.18 “trustee” means any person, including the founder of a trust, to whom property is 

bequeathed in order for such property to be administered for the benefit of another 

person. 

3. ADJUDICATION USING A POINT SYSTEM 

3.1 The bidder obtaining the highest number of total points will be awarded the contract. 

3.2 Preference points shall be calculated after prices have been brought to a comparative 

basis taking into account all factors of non-firm prices and all unconditional discounts;. 

3.3 Points scored must be rounded off to the nearest 2 decimal places. 

3.4 In the event that two or more bids have scored equal total points, the successful bid 

must be the one scoring the highest number of preference points for B-BBEE. 

3.5 However, when functionality is part of the evaluation process and two or more bids have 

scored equal points including equal preference points for B-BBEE, the successful bid 

must be the one scoring the highest score for functionality. 

3.6 Should two or more bids be equal in all respects, the award shall be decided by the 

drawing of lots. 

4. POINTS AWARDED FOR PRICE 

4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS 

A maximum of 80 or 90 points is allocated for price on the following basis: 

80/20 or 90/10 

Where 

Pt P min 

Pt P min 

Ps 801 

or Ps 901 

 

P min 

P min 

Ps = Points scored for comparative price of bid under consideration 

Pt = Comparative price of bid under consideration 

Pmin = 

Comparative price of lowest acceptable bid 




5. Points awarded for B-BBEE Status Level of Contribution 

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, 

preference points must be awarded to a bidder for attaining the B-BBEE status level of 

contribution in accordance with the table below: 

B-BBEE Status Level of 

Contributor 

Number of points 

(90/10 system) 

Number of points 

(80/20 system) 

1 10 20 

2 9 18 

3 8 16 

4 5 12 

5 4 8 

6 3 6 

7 2 4 

8 1 2 

Non-compliant contributor 0 0 

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate 

issued by an Accounting Officer as contemplated in the CCA or a Verification Agency 

accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet 

the prerequisite for IRBA’s approval for the purpose of conducting verification and 

issuing EMEs with B-BBEE Status Level Certificates. 

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level 

verification certificate or a certified copy thereof, substantiating their B-BBEE rating 

issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by 

SANAS. 

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as 

a legal entity, provided that the entity submits their B-BBEE status level certificate. 

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as 

an unincorporated entity, provided that the entity submits their consolidated B-BBEE 

scorecard as if they were a group structure and that such a consolidated B-BBEE 

scorecard is prepared for every separate bid. 

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status 

level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of 

Good Practice. 

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid 

documents that such a bidder intends sub-contracting more than 25% of the value of the 

contract to any other enterprise that does not qualify for at least the points that such a 

bidder qualifies for, unless the intended sub-contractor is an EME that has the capability 

and ability to execute the sub-contract. 




5.8 A person awarded a contract may not sub-contract more than 25% of the value of the 

contract to any other enterprise that does not have an equal or higher B-BBEE status 

level than the person concerned, unless the contract is sub-contracted to an EME that 

has the capability and ability to execute the sub-contract. 

6. BID DECLARATION 

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must 

complete the following: 

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF 

PARAGRAPHS 1.3.1.2 AND 5.1 

7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 

20 points) 

(Points claimed in respect of paragraph 7.1 must be in accordance with the table 

reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE 

certificate issued by a Verification Agency accredited by SANAS or a Registered 

Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA). 

8 SUB-CONTRACTING 

8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not 

applicable) 

8.1.1 If yes, indicate: 

(i) what percentage of the contract will be subcontracted? ............……….…% 

(ii) the name of the sub-contractor? ………………………………………………….. 

(iii) the B-BBEE status level of the sub-contractor? …………….. 

(iv) whether the sub-contractor is an EME? YES / NO (delete which is not 

applicable) 

9 DECLARATION WITH REGARD TO COMPANY/FIRM 

9.1 Name of firm : ……………………………………………………………… 

9.2 VAT registration number : ……………………………………………………………… 

9.3 Company registration number : ………………………………………………… 

9.4 TYPE OF COMPANY/ FIRM 

 

 

 

 

 

Partnership/Joint Venture / Consortium 

One person business/sole propriety 

Close corporation 

Company 

(Pty) Limited 

[TICK APPLICABLE BOX] 




9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES 

…………...................................................................................................................... 

………………............................................................................................................... 

…………….. ................................................................................................................ 

9.6 COMPANY CLASSIFICATION 

 

 

 

 

Manufacturer 

Supplier 

Professional service provider 

Other service providers, e.g. transporter, etc. 

[TICK APPLICABLE BOX] 

9.7 MUNICIPAL INFORMATION 

Municipality where business is situated 

………………………………………….. 

Registered Account Number 

……………………………. 

Stand Number 

………………………………………………. 

9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? 

…………………………… 

9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the 

company/firm, certify that the points claimed, based on the B-BBE status level 

of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the 

company/ firm for the preference(s) shown and I / we acknowledge that: 

(i) 

(ii) 

(iii) 

(iv) 

The information furnished is true and correct; 

The preference points claimed are in accordance with the General 

Conditions as indicated in paragraph 1 of this form. 

In the event of a contract being awarded as a result of points claimed 

as shown in paragraph 7, the contractor may be required to furnish 

documentary proof to the satisfaction of the purchaser that the claims 

are correct; 

If the B-BBEE status level of contribution has been claimed or obtained 

on a fraudulent basis or any of the conditions of contract have not been 

fulfilled, the purchaser may, in addition to any other remedy it may have 

– 

(a) 

(b) 

disqualify the person from the bidding process; 

recover costs, losses or damages it has incurred or suffered as 

a result of that person’s conduct; 




(c) 

(d) 

(e) 

cancel the contract and claim any damages which it has 

suffered as a result of having to make less favourable 

arrangements due to such cancellation; 

restrict the bidder or contractor, its shareholders and directors, 

or only the shareholders and directors who acted on a 

fraudulent basis, from obtaining business from any organ of 

state for a period not exceeding 10 years, after the audi alteram 

partem (hear the other side) rule has been applied; and 

forward the matter for criminal prosecution 

WITNESSES: 

1. ……………………………………… 

…………………………………… 

SIGNATURE(S) OF BIDDER(S) 

2. ……………………………………… 

DATE:……………………………….. 

ADDRESS:………………………….. 

….……………………………………. 

………………………………………. 

…………….………………………… 




FORM RDC 1 

SCHEDULE OF TENDERER’S EXPERIENCE 

The following is a statement of similar work successfully executed by myself / ourselves: 

EMPLOYER, 

CONTACT PERSON 

AND TELEPHONE 

NUMBER. 

DESCRIPTION OF CONTRACT 

VALUE OF 

WORK 

INCLUSIVE OF 

VAT (RAND) 

DATE 

COMPLETED 

1.___________________ 

__________________________________ 

___________________ 

(Name) 

________________________ 

(Telephone Number) 

__________________________________ 

__________________________________ 

______________ 

_____________ 

2.___________________ 

__________________________________ 

___________________ 

(Name) 

__________________________________ 

________________________ 


__________________________________ 

______________ 

_____________ 

3.___________________ 

__________________________________ 

___________________ 

(Name) 

________________________ 


__________________________________ 

__________________________________ 

______________ 

_____________ 

4.___________________ 

__________________________________ 

___________________ 

(Name) 

__________________________________ 

________________________ 


__________________________________ 

______________ 

_____________ 

5.___________________ 

__________________________________ 

___________________ 

(Name) 

__________________________________ 

________________________ 


__________________________________ 

______________ 

_____________ 




FORM RDC 5 

RECORD OF SERVICES PROVIDED TO ORGANS OF STATE 

Tenderers are required to complete this record in terms of the Supply Chain Management 

Regulations issued in terms of the Municipal Finance Management Act of 2003. 

Include only those contracts where the tenderer identified in the signature block below was 

directly contracted by the Employer. Tenderers must not include services provided in terms of a 

sub-contract agreement. 

Where contracts were awarded in the name of a joint venture and the tenderer formed part of 

that joint venture, indicate in the column entitled “Title of the contract for the service” that the 

contract was in joint venture and provide the name of the joint venture that contracted with the 

employer. In the column for the value of the contract for the service, record the value of the 

portion of the contract performed (or to be performed) by the tender. 

Complete the record or attach the required information in the prescribed tabulation. 

All services commenced or completed to an organ of state in the last five years 

# Organ of state, i.e. national 

or provincial department, 

public entity, municipality or 

municipal entity. 

1. 

Title of contract for 

the service 

Value of 

contract for 

service incl. 

VAT (Rand) 

Date completed 

(State current if not 

yet completed) 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

Attach additional pages if more space is required. 




FORM RDC 6 

COMPANY INFORMATION FOR TENDERS GREATER THAN 

R10 MILLION 

1. The tenderer is required by law to prepare annual financial statements for auditing and is 

therefore requested to provide audited annual financial statements: 

for the past three years; or 

since their establishment if established during the past three years. 

Indicate whether these have been included in the tender: 

YES / NO 

2. Does the tenderer have any undisputed commitments for Municipal services towards a 

municipality or other service provider in respect of which payment is overdue for more than 30 

days? 

YES / NO 

If so, state particulars 

3. Has any contracts been awarded to the tenderer by an organ of state during the past five year? 


YES / NO 

4. Has there been any material non-compliance or dispute concerning the execution of such 

contract? 

YES / NO 


5. Is any portion of the goods or services expected to be sourced out from outside the Republic? 

YES / NO 

If so, state what portion and whether any portion of payment from the Municipality is expected to 

be transferred out of the Republic. 





SIGNATURE: 

DATE: 




FORM RDC 7 

CLASSIFICATION OF BUSINESS 

1. THE SMALL BUSINESSES ARE DEFINED IN THE NATIONAL SMALL BUSINESS 

ACT, 1996 (ACT 102 OF 1996). 

2. INFORMATION FURNISHED WITH REGARD TO THE CLASSIFICATION OF THE 

SMALL BUSINESSES 

a. Indicate whether the company/entity is defined as a small, medium or micro 

enterprise by the National Small Business Act, 1996 (Act 102 of 1996). YES / NO 

b. If the response to paragraph is YES, the following must be completed: 

i. Sector/sub-sector in accordance with the Standard Industrial classification 

ii. 

Size or class 

iii. 

Total full-time equivalent of paid employees 

iv. 

Total annual turnover 

v. Total gross asset value (fixed property excluded) 

(A schedule indicating the different sectors is attached to this form.) 

The tenderer should substantiate the information provided above by submitting the following 

documentation: 

c. A letter from the tenderer’s auditor or an affidavit from the South African Police 

Services confirming the correctness of the abovementioned information, 

d. Company profile indicating the tenderer’s staff compliment, and 

e. 3 year financial statement or since their establishment if established during the past 3 

years. 




SIZE OF CLASS 

‘‘SCHEDULE” 

(See definition of ‘small businesses’ in section) 

THE TOTAL FULL-TIME 

EQUIVALENT OF PAID 

EMPLOYEES 

AGRICULTURE 

TOTAL TURNOVER 

TOTAL GROSS ASSET 

VALUE (FICED PROPERTY 

EXCLUDED) 

Medium 100 R 5 mil R 5 mil 

Small 50 R 3 mil R 3 mil 

Very Small 10 R 500 000 R 500 000 

Micro 5 R 200 000 R 100 000 

MINING AND QUARRYING 



Very Small 20 R 4 mil R 2 mil 

Micro 5 R 200 000 R 100 000 

MANUFACTURING 



Very Small 20 R 5 mil R 2 mil 

Micro 5 R 200 000 R 100 000 

ELECTRICITY, GAS & WATER 



Very Small 20 R 5.1 mil R 1.9 mil 

Micro 5 R 200 000 R 100 000 

CONSTRUCTION 



Very Small 20 R 3 R 500 000 

Micro 5 R 200 000 R 100 000 

RETAIL AND MOTOR TRADE & REPAIR SERVICES 



Very Small 20 R 4 mil R 600 000 

Micro 5 R 200 000 R 100 000 

WHOLESALE TRADE, COMMERCIAL AGENTS AND ALLIED SERVICES 




Micro 5 R 200 000 R 100 000 

CATERING, ACCOMMODATION AND OTHER TRADE 



Very Small 20 R 5.1 mil R 1.9 mil 

Micro 5 R 200 000 R 100 000 

TRANSPORT, STORAGE & COMMUNICATIONS 




Micro 5 R 200 000 R 100 000 

FINANCE & BUSINESS SERVICES 




Micro 5 R 200 000 R 100 000 

COMMUNITY, SOCIAL AND PERSONAL SERVICES 



Very Small 20 R 1mil R 600 000 

Micro 5 R 200 000 R 100 000 




FORM RDC 8 

CERTIFICATE OF AUTHORITY OF SIGNATORY 

RESOLUTION of a meeting of the Board of *Directors / Members / Partners of: 

(Legally correct full name and registration number, if applicable, of the Enterprise) 

Held at 

On 

(place) 

(date) 

RESOLVED that: 

1. The Enterprise submits a Bid / Tender to the City of Tshwane in respect of the following 

project: 

(Project description as per Bid / Tender Document) 

Bid / Tender Number: 

(Bid/Tender No as per Bid/Tender Document) 

2. Mr/Ms: 

In *his/her capacity as: 

And who will sign as follows: 

(Position in the Enterprise) 

be, and is hereby, authorised to sign the Bid/Tender, and any and all other documents 

and/or correspondence in connection with and relating to the Bid/Tender to the Enterprise 

mentioned above. 

NAME CAPACITY SIGNATURE 

1 

2 

3 

4 

5 

6 

7 

8 

9 

10 

NOTE: 

1. *Delete which is not applicable 

2. NB: This resolution must be signed by all the 

Directors/Members/Partners of the Bidding 

Enterprise 

3. Should the number of 

Directors/Members/Partners exceed the 

space available above, additional names 

and signatures must be supplied on a 

separate page. 

ENTERPRISE STAMP 




CERTIFICATE OF AUTHORITY FOR JOINT VENTURES AND CONSORTIA 

This Returnable Schedule is to be completed by joint ventures. 

(Attach additional pages if more space is required.) 

We, the undersigned, are submitting this tender offer in a Joint Venture / Consortium and hereby authorise 

Mr/Ms 

, authorised signatory of the company 

acting in the capacity of lead 

partner, to sign all documents in connection with the tender offer and any contract resulting from it on our 

behalf. 

Registered Name Of Firm 

Reg. Number 

% 

Of 

Contract 

Value 

Address 

Duly Authorized 

Signatory 

Mark 

(x) Lead 

Partner 




1. General 

FORM RDC 9 

STATUS OF CONCERN SUBMITTING TENDER 

State whether the tenderer is a company, a closed corporation, a partnership, a sole 

practitioner or a joint venture: 

(Mark the appropriate option below) 

Public Company 

Private Company 

Closed Corporation 

Partnership 

Sole Proprietary 

Joint Venture 

Co-operative 

2. Information To Be Provided 

If the Tendering Entity is a: 

1 Close Corporation, incorporated 

under the Close Corporation 

Act,1984, Act 69 of 1984 

2 Private Company incorporated 

with share capital, under the 

companies Act, 1973, Act 61of 

1973 

(including Companies 

incorporated under Art 53 (b)) 

3 Private Company incorporated 



1973 in which any, or all, shares 

are held by another Close 

Corporation or company with, or 

without, share capital. 

4 Public Company incorporated 



1973 

(including Companies 

incorporated under Art 21). 

Documentation to be submitted with the tender 

CIPRO CK1 or CK2 (Copies of the founding 

statement) and list of members. 

Copies of: 

a) CIPRO CM 1 - Certificate of Incorporation 

b) CIPRO CM 29 – Contents of Register of 

Directors, Auditors and Officers 

c) Shareholders Certificates of all Members of 

the Company. 

Copies of documents referred to in 1 and/or 2 

above in respect of all such Closed Corporations 

and/or Companies. 

A signed statement of the Company’s Secretary 

confirming that the Company is a public Company. 

Copy of CM 29. 




5 Sole Proprietary or a 

Partnership 

Copy of the Identity Document of: 

a) such Sole Proprietary, or 

b) Each of the Partners in the Partnership 

Copy of the Partnership agreement. 

6 Co-operative CIPRO CR2 - Copies of Company registration 

document. (The percentage of work to be done by 

each partner must clearly be indicated on Form 

RDB1 (or RDB2 as applicable) of the tender 

document: MBD6.1 Preference Points Claim Form 

in terms of the Preferential Procurement 

Regulations 2001). 

7 Joint Venture All the documents (as described above) as 

applicable to each partner in the JV as well as a 

copy of the Joint Venture agreement. (The 

percentage of work to be done by each partner of 

the joint venture must clearly be indicated in the 

Joint Venture Agreement). 

Note: 

1.) If the shares are held in trust provide a copy of the Deed of Trust (only the front page 

and pages listing the trustees and beneficiaries are required) as well as the Letter of 

Authority as issued by the Master of the Supreme Court, wherein trustees have been 

duly appointed and authorised, must be provided. 

2.) Include a certified copy of the Certificate of Change of Name (CM9) if applicable. 

3. Registered For Vat Purposes In Terms Of The Value-Added Tax Act, (Act Nr. 89 of 

1991) 

(Make an X in the appropriate space below) 

Yes 

No 

REGISTRATION NO: 




RDC10 

INDEPENDENT BID DETERMINATION 

1. This Municipal Bidding Document (MBD) must form part of all bids 1 invited. 

2. Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an 

agreement between, or concerted practice by, firms, or a decision by an association of 

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding 

(or bid rigging) 2 . Collusive bidding is a pe se prohibition meaning that it cannot be 

justified under any grounds. 

3. Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy 

must provide measures for the combating of abuse of the supply chain management 

system, and must enable the accounting officer, among others, to: 

a. Take all reasonable steps to prevent such abuse; 

b. Reject the bid of any bidder if that bidder or any of its directors has abused the 

supply chain management system of the municipality or municipal entity or has 

committed any improper conduct in relation to such system; and 

c. Cancel a contract awarded to a person if the person committed any corrupt or 

fraudulent act during the bidding process or the execution of the contract. 

4. This MBD serves as a certificate of declaration that would be used by institutions to 

ensure that, when bids are considered, reasonable steps are taken to prevent any form 

of bid-rigging. 

5. In order to give effect to the above, the attached Certificate of Bid Determination (MBD 

9) must be completed and submitted with the bid. 

1 

Includes price quotations, advertised competitive bids, limited birds and proposals. 

2 

Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to 

compete, secretly conspire to raise prices of lower the quality of goods and / or services for 

purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, 

therefore, an agreement between competitors not to compete. 




CERTIFICATE OF INDEPENDENT BID DETERMINATION 

I, the undersigned, in submitting the accompanying bid: 

(Bid Number and Description) 

In response to the invitation for the bid made by: 

(Name of Municipality/Municipal Entity) 

Do hereby make the following statement that I certify to be true an complete in every respect: 

I certify, on behalf of: 

that: 

(Name of Bidder) 

1. I have read and understand the contents of this Certificate; 

2. I understand that the accompanying bid will be disqualified if this Certificate is found not 

to be true and compete in every respect; 

3. I am authorised by the bidder to sign this Certificate, and to submit the accompanying 

bid, on behalf of the bidder; 

4. Each person whose signature appears on the accompanying bid has been authorised by 

the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder; 

5. For the purposes of this Certificate and the accompanying bid, I understand that the 

word “competitor”” shall include any individual or organization, other that the bidder, 

whether or not affiliated with the bidder who,: 

a. Has been requested to submit a bid in response to this bid invitation, based on their 

qualifications, abilities or experience; and 

b. Could potentially submit a bid in response to this bid invitation, based on their 

qualifications, abilities or experience; and provides the same goods and services as 

the bidder and/or is in the same line of business as the bidder. 

6. The bidder has arrived at the accompanying bid independently form, and without 

consultation, communication, agreement or arrangement with any competitor. However 

communication between partners in a joint venture or consortium 3 will not be construed 

as collusive bidding. 

7. In particular, without limiting the generality of paragraphs 6 above, there has been no 

consultation, communication, agreement of arrangement with any competitor regarding: 

a. Prices; 

b. Geographical area where product of services will be rendered (market allocation); 

c. Methods, factors of formulas used to calculate prices; 




d. The intention or decision to submit or not to submit, a bid; 

e. The submission of a bid which does not meet the specifications and conditions of the 

bid; or 

f. Bidding with the intention not to win the bid. 

8. In addition, there have been no consultations, communications, agreements or 

arrangement with any competitor regarding the quality, quantity, specifications and 

conditions or delivery particulars of the products or services to which this bid invitation 

relates. 

9. The terms of the accompanying bid have not been, and will not be, disclosed by the 

bidder, directly or indirectly, to any competitor, prior to the date and time of the official 

bid opening or to the awarding of the contract. 

10. I am aware that, in addition and without prejudice to any other remedy provided to 

combat any restrictive practises related to bids and contracts, bids that are suspicious 

will be reported to the Competition Commission for investigation and possible imposition 

of administrative penalties in terms of section 59 of the Competition Act No. 89 of 1998 

and or may be reported to the National Prosecuting Authority (NPA) for criminal 

investigation and or may be restricted form conduction business with the public sector 

for a period not exceeding ten (10) years in terms of the Prevention and combating of 

Corrupt Activities Act No. 12 of 2004 or any other applicable legislation. 

3 

Joint venture of Consortium means an associations of persons for the purpose of combining 

there expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a 

contract. 





SIGNATURE: 

DATE: 




FORM RDE 1 

RECORD OF ADDENDA TO TENDER DOCUMENTS 

We confirm that the following communications received from the Employer before submission of 

this tender, amending or amplifying the tender documents, have been taken in account in this 

tender offer: 

DATE 

TITLE OR REFERENCE 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 




FULL NAME (IN BLOCK LETTERS): 

SIGNATURE: 

DATE: 




FORM RDE 2 

PROPOSED AMENDMENTS 

The Tenderer should record any deviations or qualifications he may wish to make to the tender 

documents in this Returnable Schedule. Alternatively, a tenderer may state such deviations and 

qualifications in a covering letter to his tender and reference such letter in this schedule. 

The Tenderer’s attention is drawn to clause 3.8 of the Standard Conditions of Tender 

referenced in the Tender Data regarding the Employer’s handling of material deviations and 

qualifications. 

PAGE CLAUSE OR ITEM PROPOSAL 





SIGNATURE: 

DATE: 




FORM RDE 3 

SCHEDULE OF PARTICULARS 

Particular / generic specifications 

Section 1 

(Compulsory to be completed in full and signed by tenderers for every offer made) 

PARTICULARS 

Item 1 and 2 

Chassis: 

Make 

Model 

Type 

Drive configuration 

Permissible maximum Vehicle Mass (V) kg: 

Gross vehicle mass (GVM) kg 

REQUIREMENTS DETAILS 

(FIGURES APPROXIMATE OF 

– 10% tolerance 

OFFER 

applicable unless 

qualified)) 

State 

State 

Forward control, RHD 

4 x 2 

17 500 

State 

Axle load ratings: 

Front axle kg 

Rear axle kg 

Calculated load at full payload on: 

Front axle kg 

Rear axle kg 

Wheelbase mm 

Body: 

length mm 

width mm 

height mm 

Rear overhang/wheelbase ratio % 

Steering: 

Make 

Type 

Hydraulic power steering 

Turning circle diameter mm 

State 

State 

State 

State 

5 500 to 6 100 

12 000 

2 500 

3 000 

State 

State 

Recirculating ball 

Required 

State 

Engine: 

Make 

Model 

Type 

Minimum Power 

Minimum Torque 

Piston displacement cm 3 

Number of cylinders 

kW at rpm 

Nm at rpm 

State 

State 

Diesel, Turbo-charged/Int 

185 @ 2 200rpm 

900 @ 1200-1600rpm 

State 

6 





PARTICULARS 

REQUIREMENTS 

(FIGURES 

APPROXIMATE – 10% 

tolerance applicable 

unless qualified)) 

DETAILS 

OF 

OFFER 

Gearbox: 

Make 

Model 

Type 

Hydraulic Retarder 

Number of forward gears 

State 

State 

Automatic 

Required 

4/5-speed 

Service Brakes: 

Make 

System type 

Service brake friction area front cm 2 

Service brake friction area rear cm 2 

Load sensing 

ABS 4-channel with retarder delay 

State 

EEC compliance 

State 

State 

Required 

Required 

Electrical system: 

Voltage 

Alternator: 

Max. charging rate 

Tyres: 

Type 

Size 

Ply rating 

(V) 

Make 

(A) 

24 

State 

80 

Radial Tubeless 

295/80R 22.5 

State 

Wheels, including Spare Wheel: 

Fuel line automatic water trap. 

Duvalco or similar in all respects 

Make 

Model 

Identical 

Duvalco 

State 


Will sufficient stocks of spares be kept in the RSA for the maintenance of the vehicles for a 

period of at least 10 years? (Yes/No) ………………… 

Will the following be covered under guarantee related claims during the guarantee period? 

All Items 

Yes/No 

Spare parts and material (excl. consumables) to perform such repair work? 

Labour to perform such repair work? 

Travelling expenses of the successful tenderer to perform the repair work? 

Number of free services offered: 

ITEM VEHICLE (YES/NO) BODY (YES/NO) EQUIPMENT 

(YES/NO) 

Item 1 and 2 

Are all tyres of local manufacture? Requirement Yes/No……………………………………………. 




Vehicles with pneumatic brakes shall be fitted with air couplings at the front as well as the 

rear. These couplings shall be in accordance with SANS 1207: Braking and will be used for 

vehicle recovery in the event of an accident or breakdown. The front air coupling shall be 

mounted below the front bumper next to the tow hitch. Requirement 

Yes/No……………………………………………. 

AVAILABILITY OF SPARES 

Will sufficient stocks of spares be kept in the RSA for the maintenance of the vehicles for a 

period of at least 15 years? 


(YES/NO) 

Item 1 and 2 

SIMILAR UNITS 

Number of similar units in use in the RSA (fill in where applicable): 


(YES/NO) 

Item 1 and 2 

Where batteries cannot be easily reached after building of the bodies on the chassis/cab, the 

batteries shall be re-mounted on built slide-out battery trays in order to afford easy access 

to the batteries for maintenance purposes. Requirement Yes/No…………………… 

TOW HITCH (FRONT) 

Each vehicle shall be fitted with a forged buckle and pin tow hitch built into the front bumper or 

under the rear of the front buffer in the middle, sturdy mounted to the main frame. 

The hitch pin shall be provided with a safety pin with a chain attached to the tow hitch to prevent 

it from becoming lost. 


The tow hitch shall be mounted in such a way that it will not hinder maintenance personnel 

when 

repair work and services have to be done. Should it be the case, the tow hitch shall be easily 

removable. Self manufactured tow hitches are not acceptable. 

Requirement Yes/No……………… 

GUARANTEE PERIOD IN MONTHS 


(YES/NO) 

Item 1 and 2 

GUARANTEE RELATED CLAIMS: 

(a) 

Will the following be covered under guarantee related claims during the 

guarantee period: 





(YES/NO) 

Item 1 and 2 

(b) 

Will the following be covered under guarantee related claims during the 

guarantee period: 


(YES/NO) 

Item 1 and 2 

FREE SERVICES: 

(a) 

Number of free services offered (motor plan): 


(YES/NO) 

Item 1 and 2 

Place where the free services will be carried out: 


(YES/NO) 

Item 1 and 2 

Approved Panel Beaters 

Do you agree that accident repair of leased vehicles against the Municipality’s 

contracted insurance be executed by the Municipality’s contracted Body Repair and 

Spray painting agent/s (appointed by means of a competitive tender process) ? 

(YES/NO) ………………………...Preferred 


If not, provide a list (full details) of panel beaters to effect accident damage repairs 

within the City of Tshwane, which are approved per vehicle manufacturer of the 

vehicles offered. 

Item Panel Beater 1 Panel Beater 2 Panel Beater 3 

Item 1 and 2 

Vehicle Manufacturer 

…………………………. 

Note: Should more than one manufacturer be offered against an item a separate table must be 

completed 

Service and supply agent/dealer responsible for delivery and after sales services in the City of 

Tshwane area. 




ITEM 1 and 2 Name of agent/dealer Contact Person 

Section 2: 

1. General requirements: 


DETAILS 

REQUIREMENTS 

DETAILS 



OFFER 


qualified)) 

General requirements: 

All Buses must comply with relevant South African bus 

design specifications, instructions issued by the South 

African Department of Transport (DoT), SABS and the 

City of Tshwane. 

Each Bus must comply with all relevant South African 

and International Standards Codes including lawful 

directions of all competent authorities relating to or 

otherwise affecting the subject matter of the Contract. 

Where there is a conflict between any part of this Bus 

Specification the more stringent of the requirements will 

take precedence. 

‘Fully laden’ is defined as a full complement of driver, 

seated and standing passengers at 65kg/passenger, 

plus a full load of fuel and with the Bus in ‘ready for the 

road’ operating condition. 

Each Bus must be designed to maximise passenger 

comfort. Particular attention must be taken to minimise 

noise, vibration and harshness transmitted to 

passengers. Factors such as road noise and 

mechanical noise must be minimised. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




2. Operating requirements: 


DETAILS 

REQUIREMENTS 

(FIGURES 

APPROXIMATE – 

10% tolerance 


qualified)) 

DETAILS 

OF 

OFFER 

Operating requirements: 

The Buses must meet the following minimum operating 

requirements: 

Passenger Combined Seated: 

Standing Capacity: 

Traffic conditions: Frequent stopping in high density 

urban and suburban, plus longer distance limited stop 

services on roads with up to 100 km/h speed limits. 

Minimum average speed 12 km/hour including stops: 

Daily operating duration: 18 hours per day or up to 450 

km per shift. Buses must be capable of achieving this 

without the need to refuel. 

Maximum road gradient: 18% (1 in 4) 

Maximum road cross-fall: Up to 7% 

Estimated service life: 

Average annual distance: 

Highest shade temperature: 45 deg C. 

Lowest temperature: -5 deg C. 

Each Bus must be capable of accelerating, when fully 

laden, in accordance with the following requirements: 

 

 

 

0 to 20 km/hour 4.0 seconds 



Acceleration and gear changing (both up and down 

changes) must be smooth enough to prevent 

annoyance or discomfort to passengers. 

Each fully laden Bus must be capable of stopping, 

being held on the park brake, and re-starting without 

rolling back on sealed grades of not less than 18% (1 

in 4), both uphill and downhill when fully laden. 

The Buses must meet the performance for operating 

on gradients as submitted by the purchaser. 

The Buses must suffer no structural failures or other 

problems attributable to the negotiation of 

roundabouts, speed bumps, slow points and other 

traffic calming devices encountered in high density 

urban and suburban areas, plus longer distance limited 

stop services on roads with up to 100 km/h speed 

limits. 

35-40 

10-20 

100km/h 

12km/h 

Requirement 

18% 

7% 

15 years 

3000km/month/bus 

45ºC 

5ºC 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




3. Dimensions 


DETAILS 

REQUIREMENTS 

(FIGURES 


10% tolerance 


qualified)) 

DETAILS 

OF 

OFFER 

Dimensions: 

Each bus must conform to the following requirements, 

in fully seated form, Requirement Dimension: 

Maximum length (mm) 

Maximum width (mm) excl. mirrors and side lamps 

Maximum height (mm) 

Wall to wall turning circle diameter (mm) 

Minimum approach angle (deg.) fully laden 

Minimum departure angle (deg.) fully laden 

Maximum height from ground to the top of door steps 

unladen (mm) 

4. Layout 

12000mm 

2500mm 

3000mm 

20000mm 

7º 

7º 

410mm 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

LAYOUT 

Each bus must be right hand drive; each bus must 

have at least 2 doors both on the left hand side of the 

bus, referred to as front and rear doors: 

The front door must: 

have a minimum clear width of 950 mm between the 

handrails; and 

be located in front of the front wheels 

be capable of being used for entry and exit 

The rear/middle door must have: 

a minimum clear width of 950 mm between the 

handrails. 

be located ahead of the rear wheels 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




5. Service Access 


DETAILS 

REQUIREMENTS 

DETAILS 



OFFER 


qualified)) 

SERVICE ACCESS 

All components of the buses which may require 

servicing at intervals of 120,000 km or less must be 

readily accessible without the need to remove fixed 

panels, frame members or fittings. 

All service related breakdown items must be located on 

the near side of the bus body. Typically a left hand side, 

a right hand side and a rear engine door would be 

required for exterior access to the engine area. 

Floor hatches are to be designed in accordance with 

the Body Builder’s Instructions supplied by the chassis 

manufacturer as a minimum requirement. 

All exterior hatches and doors must be made from a 

durable and lightweight material and be provided with 

gas struts or similar devices to keep the hatches or 

doors open and positively closed. Doors that open 

vertically (i.e. the hinge line is horizontal) must open to 

at least 150 degrees from the closed vertical position. 

From the exterior of each Bus, it must not be necessary 

to enter the interior of the bus in order to fill or replenish 

any fluids, except for the automatic transmission fluid. 

With the exception of equipment that must be 

accessible in an emergency, all hatches and doors shall 

be provided with suitable locking devices. 

These are: 

(a) 

(b) 

and 

budget locks for exterior hatches and doors; 

quarter turn fasteners for internal floor hatches; 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

(c) key locks for drivers lockers 

Requirement 

(d) All service access locks to be identical to driver 

keys. (but different from the service keys). 

Requirement 




6. CHASSIS 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

CHASSIS 

Each Bus must be designed to permit all mechanical 

and chassis-related maintenance to be carried out 

from the exterior or from an under floor pit. Buses may 

not necessarily be maintained with the aid of overhead 

jacking facilities. 

Each Bus must be designed for towing. 

A towing coupling must be fitted at the front end, 

together with an air coupling to release the spring 

brakes and charge the Bus’s air system. 

A suitable jacking point must be provided adjacent to 

each wheel, and each Bus must be designed to permit 

jacking without causing any structural or other 

damage. 

Provision must be made to support each axle of the 

Bus by means of axle stands when any portion of the 

Bus is lifted. 

Each Bus must be geared for maximum economy in 

normal operation. 

Each Bus must be speed limited so that it will not 

exceed 100 km/hour. 

Protection must be provided at the rear of the Bus for 

the engine, cooling system and all other mechanical 

and electrical equipment in order to minimise the 

effects of any rear end collision or under-run. Such 

protection must include under body and rear end 

protection. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




7. Engine 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Engine Compartment 

The design of the engine compartment and the 

materials used within or near to it must be such that 

high pressure hot water and steam cleaning 

equipment using detergents will not cause damage nor 

affect the operation of the Bus. 

No flammable material, or material likely to become 

impregnated with fuel or lubricants, must be used in or 

near to the engine compartment or within induction or 

exhaust systems. 

Accumulation and or retention of fuel, lubricants, 

vapours or gases in any part of the engine 

compartment must be prevented by suitable layout of 

the compartment and the provision of drainage 

orifices. 

Insulating materials used in or near to the engine 

compartment must be suitably protected against 

accidental damage or wear and tear. In particular, any 

surface coatings and or coverings must be sufficiently 

robust so that they will not tear or be damaged easily. 

The engine compartment must be suitably sealed to 

prevent ingress of fumes or gases into the passenger 

compartment. 

Engine Controls and Protection 

Engine start and stop controls must be provided both 

in the driver’s cab and at the rear of the Bus, adjacent 

to the engine. 

Engine start and stop controls must be clearly labelled 

with the words ‘Engine Start’ and ‘Engine Stop’, in 

English, as appropriate. 

Each engine stop control must require only a simple 

action and must be effective immediately. 

A control must be provided adjacent to the rear engine 

start and stop controls to enable maintenance staff to 

isolate the start and stop controls in the driver’s cab. 

Warning lights and/or buzzers must be provided to 

alert the driver to: (a) Low oil pressure, (b) High 

coolant temperature and (c) Low coolant level 

A Micro switch, proximity switch, or similar device, 

must be fitted to the rear engine door, arranged so as 

to prevent the engine from being started from the 

driver’s cab when the engine door is open. It must still 

be possible to start the engine from the rear engine 

controls with the rear engine door open. 

A fuel gauge must be fitted to the dash panel. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




8. TRANSMISSION: 


DETAILS 

REQUIREMENTS 

(FIGURES 


10% tolerance 


qualified)) 

DETAILS 

OF 

OFFER 

Make: 

Model: 

The operation of the transmission must be fully 

automatic. It must comprise a torque converter in 

combination with a multi-ratio gearbox. 

The transmission must incorporate an integral hydraulic 

retarder. In all cases the operation of the retarder must 

be controlled by the release of the accelerator pedal or 

the application of the brake pedal. 

The transmission selector must be of the push button 

type located to the right of the steering wheel. Separate 

buttons for forward movement, Neutral and Reverse 

movement is required. 

The transmission selector must be in neutral before the 

engine can be started. 

It must not be possible to: 

The transmission must be controlled in such a way that 

it suffers no damage if: 

An audible reversing alarm must be fitted, integrated 

with the on-board management system (where fitted) 

and arranged to sound whenever reverse gear is 

selected. An option of a verbal warning system when 

reverse is selected should be made available.The 

automatic transmission must be so controlled to prevent 

engine over revving in the intermediate gears and gear 

selection is not possible unless the engine is at idle. 

State 

State 

Requirement 

Requirement 

Requirement 

Requirement 

(a) Engage reverse gear while the Bus is moving 

Requirement 

forward; or 

(b) Engage forward gear while the Bus is moving 

backwards. 

Requirement 

(a) Reverse gear is selected while the Bus is 

moving forward; or 

Requirement 

(b) Forward gear is selected while the Bus is 

moving backwards. 

Requirement 

Requirement 




9. Steering: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

The Bus must be fitted with power-assisted steering 

which permits manual steering in the event of failure of 

the power-assistance. 

The steering wheel must be separately adjustable for 

height and angle to suit individual driver preference for 

drivers ranging in size from the 5th percentile female 

to the 95th percentile male 

Requirement 

Requirement 

10. Air System: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

The design of the air system must be such that the air 

compressor is provided only with clean and filtered air. 

Compressed air from the compressor must pass 

through an oil and water separating device fitted with 

automatic drainage before it enters the rest of the 

system. 

The front end coupling must be arranged so that, in 

addition to releasing the spring brakes, it enables the 

Bus’s air system to be fully charged, allowing 

operation of all pneumatically-operated equipment. 

Requirement 

Requirement 

Requirement 




11. Braking System: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

The air system must be able to be fully charged from 

empty within three minutes at an engine speed of 1500 

rpm. 

All wheels must have disc brakes, and all brake pad 

clearances must automatically adjust. 

A means of visually determining brake pad wear at 

each wheel must be provided. It must not be 

necessary to dismantle or remove any components to 

ascertain brake pad wear. 

Under normal operating conditions, there must be 

minimal brake noise from the discs or pads during 

service or emergency braking. 

A means of determining air pressure must be fitted in 

the driver’s instrument panel, showing both brake 

circuit and brake cylinder pressure separately for each 

axle. 

A separate air reservoir must be provided which must 

be capable of releasing the brakes in the event of a 

general loss of air pressure. 

If the passenger door is opened and the Bus is 

stationary, the rear axle brake must be activated and 

the engine throttle must be returned to idle and the 

Bus must be incapable of moving. 

The application of the rear axle brake to comply with 

the requirements of clause must produce a nominal 

retardation rate of 20%g (with a tolerance of +/-5%g) 

to the Bus. 

Each Bus must be fitted with electronic Anti-Lock 

Braking (ABS) on all wheels. 

All disc pads must provide a minimum services life of 

50,000 km when used in normal operations before 

replacement is necessary. 

The Bus must have disc brakes on all axles and brake 

pad wear limit indicators must be fitted. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




12. Diesel Fuel Storage, Filling and Feed System: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Diesel Fuel Storage, Filling and Feed System 

The minimum fuel tank capacity shall be 300 litres. 

Each fuel tank must be adequately baffled against 

surge. 

The fuel filler must be provided on the nearside or 

offside of the Bus, below waist rail level and recessed 

inside the body line. 

The fuel filler cap must be adequately secured so that 

it cannot become detached. 

The filler cap and spout must be arranged so that a 

straight cylinder of 70mm diameter can be inserted for 

a distance of 200 mm. 

The filler cap and spout must be arranged for use with 

a high speed refuelling system nozzle which delivers 

fuel at a minimum rate of 65 litres / minute. At this rate 

of fill, no “blow back” of fuel must be experienced at 

any stage. 

No part of the fuel feed system must be located in the 

driver’s cab or the passenger compartment. 

All parts of the fuel system must be protected from 

damage caused by contact with the ground or from 

flying debris, and from fatigue or wear generated in 

normal service. 

Any fuel leaking from the system must be able to flow 

away freely onto the ground without coming into 

contact with the exhaust system or any other hot 

surfaces, or on brakes wheels and tyres. 

All pipes and connections must be located to facilitate 

visual inspection, disconnection and re-connection 

without dismantling any covers, ducts or similar 

components. 

All fuel lines must be manufactured from steel or other 

suitable materials fit for this purpose. 

A protection plate must be fitted under the fuel tank to 

prevent damage to the tank underside. 

300 litres 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




13. Cooling System 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Cooling System 

The Manufacturer must ensure that regardless of 

whether a Bus is stationary or in motion, the cooling 

system is so rated that the Bus does not overheat 

when in continuous operation under normal conditions 

on full power and the Bus fully laden to its rated GVM. 

The cooling system must incorporate a suitable drive 

system that will require no adjustment between major 

services. 

The radiator and fan drive must be located in such a 

way that they are protected from accident damage in 

the event of a collision with another Bus, stationary 

object or a moving vehicle. 

An external gauge or sight glass or similar device must 

be provide for checking the level of the cooling water 

without the need to open a door or hatch. 

Radiator air intake systems must be designed so as to 

minimise injection and accumulation or blockage by 

debris and particles normally encountered in 

operation. Preference is for the radiator to be mounted 

on the driver’s side of the Bus. 

Radiators and associated cooling equipment must be 

accessible, in order to provide for external cleaning of 

both sides of the cores. This must include easy 

separation of the radiator and any adjacent intercooler 

or other equipment or structure without the loss of any 

engine coolant. 

The radiator must not require cleaning externally more 

frequently than once every 30,000km with all coolant 

hoses being of the silicon type and pipes to be made 

of stainless steel or other materials which will not 

deteriorate. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




14. Parking and Emergency brakes 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Parking and Emergency brakes 

A fail-safe parking brake must be fitted on each Bus. 

The parking brake control must be located to the right 

of the steering wheel and within easy reach of the 

driver. 

If the parking brake control is not in the applied 

position and the ‘engine start’ key is turned off or the 

engine has stopped rotating an audible and visual 

alarm must operate under all conditions. The alarm 

must continue to sound until either the ignition is 

turned on or the parking brake is placed in the applied 

position. The alarm must continue to sound if the 

battery master switch is switched off. 

An audible alarm must be activated whether the 

engine is running or stopped, whenever the driver’s 

cabin door is open and/or the driver’s seat belt is 

unbuckled and the park brake is not applied. This 

alarm must be deactivated by the application of the 

park brake or the cabin door closed or seat belt 

buckled. 

To avoid bus runaways, with 

(a) A passenger door open; 

(b) The engine either running, or stopped; and 

(c) The Bus stationary 

The rear axle service brake must automatically apply 

and remain applied until either the accelerator or brake 

is depressed. 

A separate driver operated ‘Bus Stop’ brake must not 

be fitted. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




15. Suspension: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Suspension: 

A self-levelling air suspension system must be fitted to 

each Bus. 

The suspension system must permit: 

(a) ‘kneeling’ at the front doorway; 

(b) A ‘suspension lift’ setting to raise the Bus over 

obstructions. 

Each Bus must be prevented from moving with the 

suspension ‘kneeling’ and must be prevented from 

‘kneeling’ while moving. 

Each Bus must be restricted to moving at a speed up 

to 30 km/h with the suspension in the ‘lift’ condition. If 

the ‘lift’ setting is operated while the Bus is moving at 

a speed greater than 30 km/h, it must not activate or 

reactivate until the raise switch is operated. 

The time to lower each Bus from the normal height to 

the ‘kneeling’ height must not exceed eight seconds, 

and the time to raise the Bus from the ‘kneeling’ 

height to the normal height must not exceed eight 

seconds. 

The time to raise the Bus from the normal height to 

the ‘lift’ height must not exceed eight seconds, and 

the time to lower the Bus from the ‘lift’ height to the 

normal height must not exceed eight seconds. 

Visual warnings must be provided to alert the driver 

that the Bus’ suspension is either in the ‘kneeling’ or 

the ‘lift’ condition. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

16. Wheels and tyres: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Wheels and Tyres: 

All wheels are to be fitted with steel rims. 

Preferred tyre size is 295/80R 22.5. However, 

alternatives will be considered. 

All wheels and tyres must be identical and 

interchangeable between all wheel positions. 

Requirement 

Requirement 

Requirement 




17. Instruments and Controls: 


DETAILS 

REQUIREMENTS 

(FIGURES APPROXIMATE 

DETAILS 

OF 

– 10% tolerance applicable OFFER 


Instruments and Controls: 

A removable ‘engine start’ key must be fitted or some 

manufacturer approved engine start system. All “Engine 

Start” keys and barrels supplied must be identical, so 

that any key can start any Bus supplied. 

Each bus must be incapable of being started and or 

driven without the use of the ‘engine start’ key or some 

other manufacturer approved engine start system. 

All instruments and controls must be clearly identified by 

means of pictograms and or signs written in the English 

language. 

In the event of only pictograms being supplied for the 

identification of any warning indicators, a suitable 

transparent sticker explaining in the English language 

the meaning of the symbols must be provided and must 

be fitted to the offside driver’s side window. 

Where an audible warning is provided (e.g. for Bus 

malfunction, turn indicators, reverse gear, kneeling and 

lifting, wheelchair ramp operation, etc.) it must be loud 

enough to attract the driver’s attention but not loud 

enough to cause discomfort or annoyance to 

passengers and in any event must be less than 85 dbA 

in cabin area. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




18. Exhaust System: 


DETAILS 

REQUIREMENTS 


DETAILS 

OF 



Exhaust System 

The exhaust system must comprise a stainless steel 

exhaust pipe from the manifold. Flexible pipe sections 

must also be used and be made of stainless steel. 

The exhaust system must be suitably shrouded to 

prevent accidental contact with hot surfaces in areas 

where access is required to perform regular servicing 

and maintenance. 

The Manufacturer must ensure that engine air intake is 

complying with the chassis manufacturer’s 

recommendation in relation to the required Euro V 

emission standard. A water trap must be fitted and 

positioned so that air cannot be heated by close 

proximity to the exhaust system. 

Requirement 

Requirement 

Requirement 

The exhaust outlet must be as near as practical to the 

rear of the vehicle and discharge rearwards or to the 

right of the bus either horizontally or no more than 45 

degrees downwards and must not extend beyond the 

perimeter of the bus when viewed in “plan” view. 

Requirement 




19. Electrical System 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

ELECTRICAL SYSTEM 

Each Bus must be provided with a 24 volt DC electrical 

system. 

The battery capacity and alternator output must be 

sufficient that, with the engine running continually at 

idle speed, the full output of all interior and exterior 

lights plus ancillary equipment can be on without 

draining the battery. 

A double pole battery isolating switch must be provided 

adjacent to the batteries to isolate power to the Bus if 

required. 

A manually operated battery master switch, which may 

be combined with the ‘engine start’ switch, must be 

provided on the driver’s instrument panel. 

An “Oldham Crompton” bus booster socket (part 

number 6.008.25) or similar interchangeable connector 

must be fitted but for safety reasons, not on the offside 

of the bus. 

The main electrical box must be installed inside the 

Bus. 

The electrical system must be designed such that 

sensitive electrical equipment such as radios, 

destination equipment, interior lighting and ticketing 

equipment are electrically isolated during engine 

cranking to avoid voltage spikes. 

All electrical equipment must conform to the 

requirements of SABS. 

The Manufacturer shall wire and install a FM/CD radio 

and PA system with 8 speakers. 

Multiplexing – the bus body and chassis must 

incorporate a multiplex wiring system. Such a system 

may control all major chassis and body functions such 

as lighting, safety systems, door systems, public 

information systems. The system includes an on board 

management system with driver graphical interfaces. 

The Manufacturer shall provide an appropriate location 

to mount a bus tracking / automatic vehicle location 

device. This device shall need to be connected to the 

battery electrical system so that data can be 

downloaded and uploaded from the device when the 

bus is parked overnight and the ignition is not on. It is 

likely that this device will need to be connected to the 

odometer and the Manufacturer shall work with the 

chosen supplier to facilitate this. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




20. Body: 


DETAILS 

REQUIREMENTS 


DETAILS 

OF 



Body: 

The specification stipulated will meet minimum 80% 

threshold and requirements for local production and 

contents in respect of bus/bus body. 

80% 




21. General Body Construction: 


DETAILS 

REQUIREMENTS 




qualified)) 

DETAILS 

OF 

OFFER 

General body construction: 

The Manufacturer must provide evidence that 

recognised design and evaluation techniques have 

been used in the design of the body frame. The 

materials used in the frame such as: 3CR12; 304 

stainless steel; galvanised steel or 6000 series 

aluminium alloy, must be detailed. 

Two skids must be fitted at the front corners of each 

Bus, and two skids must be fitted at the rear corners of 

each Bus. Each skid must be securely attached to the 

chassis or under-frame of each Bus. 

Suitable protection must be provided allowing for level 

boarding via boarding bridge at all stations 

Suitable precautions must be taken to minimise the 

effects of any collision on the driver, steering and 

braking controls. 

Suitable precautions must be taken to minimise the 

effects of any collision on passengers, particularly 

including side impacts in the low floor section. 

Suitable protection must be provided for the rear end 

units (engine, transmission, radiator etc.) to minimise 

damage in the event of a rear end collision. 

The bodies must be constructed so as to allow, as far 

as possible for repair and maintenance by using quickly 

replaced ‘off the shelf’ parts and sub-assemblies. 

All internal components and trim with any fixings 

exposed to the interior of the Bus must be fixed using 

tamper-proof components which are not readily 

removable without special tools. Acceptable fixings 

include such items as Allen head screws, and screws 

with special head designs. Normal slotted screw fixings 

are not to be permitted. 

Interior panels must be durable and lightweight and be 

bonded or mounted with threaded screws or suitable 

methods to ensure panels do not work loose or rattle. 

Self-tapping screws are not acceptable. 

The Manufacturer must ensure that the top corners of 

the body cross-section are curved rather than having 

sharp corners, and otherwise designed so as to 

minimise the damage caused by collision with 

overhanging branches, canopies, signs etc. 

The cant panel areas must be capable of being readily 

repaired or replaced without disturbing the roof centre or 

adjoining roof sections. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




22. Exterior: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Exterior 

The exterior surfaces of each Bus must be free of 

protrusions likely to cause injury to pedestrians or Bus 

occupants. 

The Manufacturer must ensure that fluids will not 

penetrate the structure or panelling or the interior of the 

body whether due to weather or operating conditions, 

the use of bus washes or other cleaning methods, or 

by any other means. 

Exterior panels including roof panels must be durable 

and lightweight either fibreglass, aluminium or other 

suitable materials and must be fully segregated below 

floor / seat rail and only partially segregated above 

floor / seat rail. All exterior panels must be easily 

replaceable without disturbing any adjacent panels or 

window(s). 

Guttering must not be joined over any doorway. 

The front and rear corner panels must be made up as 

sub-assemblies and must be easily replaceable without 

disturbing any adjacent sections. 

The front and rear bumpers must be made from a 

material which is durable and lightweight, in three 

sections and each section must be easily replaceable 

without disturbing any adjacent sections. 

Each Bus must be painted using an appropriate 

automotive paint process in up to 4 colours to meet the 

City’s required livery (specified separately). The 

Manufacturer must ensure that all preparation and 

painting, is carried out in strict accordance with the 

manufacturers’ written instructions and specifications. 

Where possible the layout of the colour scheme and 

the provision of joints between parts must permit 

replaceable panels to be painted in only one colour to 

assist in the provision of spare parts. 

On all Buses a stainless steel panel, at least 120 mm in 

width must be provided below the fuel filler aperture, 

extending to the bottom edge of the body side 

panelling. 

The roof panels shall be designed to prevent water 

intrusion for the service life of the bus. 

The bus must be fitted front and rear with heavy duty 

mud flaps. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




23 Floor, Steps and Floor Edges: 


DETAILS 

REQUIREMENTS 


DETAILS 

OF 



Floor, Steps and Floor Edges: 

The floor must be covered in an appropriate, durable, 

lightweight flooring material, and all joints must be 

welded and or fully sealed to prevent water ingress. The 

front entry area to the point no further forward than the 

rearmost point in the entry door must be covered in a 

contrasting colour. A contrasting colour must also be 

used in the rear door opening area. 

The disabled access areas must be highlighted by 

contrasting blue coloured flooring. 

Each front entry floor area must have one set of 70 mm 

yellow ‘No Standing Area’ lettering inlaid. Painted 

lettering is not permitted. 

The floor structure and flooring material must be 

impervious to moisture penetration. The floor structure 

will be warranted for 10 years and the floor covering 

(vinyl) will be warranted for 5 years. 

The floor profile must be designed to eliminate pooling 

of water when the Bus is parked on a level surface. 

The floor covering must continue up the sides of the 

Bus as far as the underside of the body side seat rails. 

Sharp corners, both horizontal and vertical, must be 

avoided. 

All step and platform edges must be fitted with 

contrasting edging mounted in an aluminium step edge 

strip. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

24 Passenger Doors: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Passenger Doors 

Doors will be fitted with locks unless specifically 

requested to be omitted. 

The front and rear doors must be two-leaf inward 

opening, with full depth glazing. 

Requirement 

Requirement 




25. Glazing: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Glazing: 

All side windows including the emergency exits must 

be made from toughened grey coloured glass with 48% 

light transmission, except that the glass covering any 

external destination indicator or display must be 

separate from the other windows and must not be 

tinted. 

Two emergency exit windows must be fitted with fixed 

grey coloured toughened glass, with 48% light 

transmission. The rear window shall be the main 

emergency exit window with the manufacturer to 

specify the second window location with both 

emergency windows clearly demarcated as such. 

All side windows, rear windows and door glass 

excluding the emergency exit windows, must be fitted 

with a replaceable internal film. The film must be clear 

and must be easily replaceable. The film must be 

designed to protect the window glass from scratching 

and vandalism must provide the window glass with 

additional impact protection and reduce the heat 

transfer into the driver and passenger compartments. 

The film must ensure that the glass remains intact in 

the event of glass breakage, whilst not inhibiting 

emergency access. 

Side passenger windows may be bonded, rubbered in 

or combinations of those systems. 

For bonded passenger windows, the windows must be 

able to be replaced without the need to reinstate 

corrosion protective coating on the bus body frame. 

The minimum number of ‘Break Glass’ hammers must 

be provided , together with suitable markings, for use 

as emergency exits. 

‘Break Glass’ hammers must be retained with high 

tensile heavy duty wiring and must activate an audible 

and visible alarm when removed from their mounting. 

For emergency use, a spare loose hammer is to be 

provided in the driver’s cab. 

The windscreen preferably is to be a one-piece 

laminated glass screen, XIR type or equivalent with a 

heat film. Alternatives of split screen, and rubbered in 

mounting are acceptable. 

Where fitted, the rear window must be one piece flat 

toughened glass. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




25. Glazing: (CONTD) 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

A nearside front corner ‘peep screen’ must be provided 

between the windscreen and the front doors, 

dimensioned so as to provide vision of a one metre 

high person standing immediately adjacent to the 

window. 

Glazed modesty panels must be provided at the rear of 

the front doorway. They must be arranged so as to 

prevent passengers from trapping their fingers in the 

doors. 

The manufacturer shall warrant all glazing and bonding 

for a minimum period of 5 years. 

The driver’s side window is to comprise twin sliding 

panels fitted with an impact film or be of laminated 

glass. 

Requirement 

Requirement 

Requirement 

Requirement 

26. Windscreen Wipers and Washer: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Windscreen Wipers and Washer: 

Large ‘fold over’ windscreen wipers must be fitted, and 

they must incorporate variable intermittent, normal and 

fast speeds. 

Windscreen washers must be mounted on the 

windscreen wipers so that they move across the 

screen with the wipers, with a minimum holding 

container capacity of five litres. 

The wiper motor and linkages must be easily 

accessible for inspection and maintenance. 

Requirement 

Requirement 

Requirement 




27. Body Insulation: 


DETAILS 

REQUIREMENTS 


DETAILS 

OF 



Body Insulation: 

The body sides and roof of each Bus must be fitted with 

suitable thermal insulation. 

The thermal insulation must be incapable of absorbing 

moisture. 

The underside of the floor behind the rear axle must be 

fitted with suitable heat insulation, noise absorption and 

noise insulation material. 

Requirement 

Requirement 

Requirement 




28. Handrails, Stanchions and Bell Pushes: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Handrails, Stanchions and Bell Pushes: 

The handrails and stanchions must conform to the 

Universal access requirements. Particular attention is 

to be paid to ensuring passengers can safely find 

handrails in the accessible area and in the vicinity of 

the driver’s cabin and door areas. 

All handrails and stanchions must be manufactured 

from powder coated stainless steel, with matching 

clamps and fixings. The hand rails should provide 

sufficient tonal contrast with the background against 

which they are viewed. As a safety feature, this degree 

of contrast should be 70%. 

Longitudinal overhead handrails must be fitted on both 

sides of the gangway, with moulded individual hanging 

straps for standing passengers. The hanging straps 

must be securely fixed longitudinally. 

Longitudinal handrails must be fitted to the interior 

body sides between any pairs of facing seats. 

Handrails are required either side of the doors to assist 

with boarding and exiting the vehicle 

Suitable transverse handrails must be provided on 

each bulkhead or screen ahead of any forward facing 

seats. 

Hanging straps must be installed in each Bus in 

accordance with standing capacity. Seat mounted grips 

must be aisle side mounted. The hanging straps 

mounted to the longitudinal hand rails must equate to a 

minimum of 65% of the total standing capacity. 

Palm-type bell pushes must be fitted to all stanchions 

adjacent to seats. 

Operation of any bell push must activate a bus 

Stopping Sign, which has an audible and visual 

warning for the driver, mounted at the front of the Bus, 

to illuminate until the door is opened. 

The nearside and offside bell push circuits must be 

completely separated in the event of failure. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




29. Seats: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Seats: 

Except for folding seats in the wheelchair area and 

seats in the rear deck area, seats must be cantilevered 

from the sides. Floor mounted seats with vertical leg 

are not permitted in the low floor areas. 

Seats must be roll top type seats with a vandalresistant 

frames and backs. Full size cushions and 

squabs must be provided and must be easily 

removable for repair and replacement. 

Requirement 

Requirement 

Continuous seat rails must be incorporated in the body 

sides. 

A moulded padded grab rail or suitable alternative must 

be fitted to the top of each seat back (except for the 

rearmost row of seats). 

All passenger seats must be trimmed in PVC vinyl or 

wool over foam upholstery, or acceptable alternative. 

The driver’s seat must be trimmed in wool upholstery, 

or acceptable alternative. 

Particular attention must be paid to ensuring high 

levels of comfort for seated passengers, including seat 

padding and adequate knee and leg room. 

All folding seats, when deployed, must meet the same 

mounting, strength and impact requirements as the 

fixed seats. 

All folding seats must be able to be deployed in both 

the raised and lowered positions, and where possible 

an armrest must divide each seating position when the 

seats are deployed in the lowered position. 

The rear row of seats must be hinged or similar to 

allow for ready replacement of cushions and seat 

shells and for cleaning behind the seats. 

Two front wheel arch rests are to be fitted. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




30. Luggage Capacity: 


DETAILS 

REQUIREMENTS 


DETAILS 

OF 



Luggage Capacity: 

A luggage rack must be provided. 

The design of the rack must prevent small items from 

rolling out. The aisle face of the rack is to be open to 

allow large items to be easily lifted out. 

Where luggage could come into contact with any 

window(s), suitable protection bars must be fixed to the 

body side to prevent damage to the window(s). 

Any luggage rack bars located adjacent to passenger 

seating positions must be fitted with suitable padding. 

Requirement 

Requirement 

Requirement 

Requirement 




31. Rear Vision Mirrors: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Rear Vision Mirrors: 

The nearside exterior rear facing mirror must be a 

heated electrically adjusted convex mirror mounted 

forward of the entrance doors and visible through the 

swept area of the windscreen, in accordance with 

current standard. In the event of an impact, all 

components must be separately replaceable and the 

mirror head must be mounted independently from the 

mounting bracket. Shear bolts are to be used to mount 

the mirror brackets to minimise damage to the frame in 

the case of an accident. The lower edge of the mirror 

must be no less than 2.1 metres from the ground with 

the Bus standing on level ground and at normal height. 

The offside exterior rear facing mirror must be a 

heated electronically-adjusted flat mirror, visible 

through the driver’s side window. 

External mirrors must be mounted on ‘knock-back’ 

arms that will move backwards in the event of impact. 

External mirror brackets must be mounted onto the 

body so as to minimise the possibility of the bracket 

detaching from the body. 

Interior mirrors must be in accordance with the 

purchaser’s current standards and must comprise a 

large centre-mounted convex mirror at the top of the 

windscreen. 

A convex header mounted mirror must be provided on 

the near side to provide the driver with a view of the 

wheel chair area and the area behind the driver’s 

cabin. 

It must not be necessary to move or adjust any interior 

mirrors to open any interior service doors or hatches 

(e.g. for destination or door equipment servicing). 

All mirror mountings must be designed to minimise 

vibration to the mirror head. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




32. Interior Lighting: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Interior Lighting: 

The interior lighting may be fluorescent or LED and 

covered by diffusers. 

The layout must include lighting in each body bay, 

including the rearmost bay. In addition, with the 

exception of the front doorway, the layout must include 

an additional light mounted over the doorway (i.e. there 

must be two lights in each door bay), which must be 

illuminated whenever the interior lighting is switched 

on. 

No more than two screws or other similar fastenings 

must be needed to be removed to replace a lighting 

element. 

A separate driver’s cab light must be fitted, illuminating 

the cab and the cash tray. This light must be activated 

whenever the front doors are open, and must also be 

operable at all other times by means of a separate 

switch. This light must not be fluorescent. 

A document reading light must be provided in the 

drivers’ cabin area and must be independently 

switched at all times. 

Interior lighting must be so designed as to minimise 

reflections on the front windscreen and side windows 

adjacent to the driver. 

Two lights must be provided in the engine 

compartment. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




33. Exterior Lighting: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Exterior Lighting: 

Exterior lighting at the front must comprise two 

headlights, two park (or side lights), two front marker 

lights, two side turn indicators and two School Bus 

Flashing Lights, in accordance with the City of 

Tshwane requirements. 

All exterior registration plate, marker, indicator, school, 

stop and tail lights must be of the LED type. 

Exterior lighting at the rear must comprise two stop 

lights, two tail lights, two marker lights, two side turn 

indicators, two reversing lights and two School Bus 

Flashing Lights. An additional high mounted stop, tail 

and side turn light must be fitted at each side of the 

rear window, wired so as to operate in conjunction with 

the other rear lights. 

Exterior lighting and reflectors at the sides must be in 

accordance with the City of Tshwane requirements. 

Notwithstanding, a side turn and marker light must be 

located as close as possible to each wheel arch to 

assist the driver when turning. 

A fully waterproof external light must be provided 

adjacent to the entrance doorway, arranged so as to 

clearly illuminate the lowest door step edge, and also 

the kerb, pavement or road surface for at least 500 

mm beyond the step edge and for at least the full width 

of the doorway. The light may be LED or other suitable 

form but must only illuminate when the respective 

doors are opened and the interior lights are on, and 

must be extinguished when the respective doors are 

closed. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

34. Drivers Compartment: 


DETAILS 

REQUIREMENTS 

(FIGURES 




DETAILS 

OF 

OFFER 

Driver Compartment: 

The driver’s cab must incorporate: 

A swivel based, spring suspension/air adjustable, 

driver’s seat, including a head rest and adjustable 

lumbar support, suitable for drivers ranging from the 

5th percentile female to the 95th percentile male up to 

150kg. 

Requirement 




34 Driver Compartment (CONTD) 


DETAILS 

REQUIREMENTS 




qualified)) 

DETAILS 

OF 

OFFER 

Driver Compartment: (cont.) 

As an option, in the above item, mechanical lumbar 

adjustment may be considered subject to approval by 

the City of Tshwane. As an option, in the above item, a 

non-swivelling, mechanical suspension, mechanical 

lumbar adjusting seat may be considered subject to 

approval by the City of Tshwane. 

An adjustable blind mounted ahead of the driver to 

cover three quarters of the screen width. An optional 

electric blind may be considered. 

An adjustable blind mounted to the right of the driver. 

A driver’s coat hook and broom clip. 

A personal driver’s locker and sufficient lockable 

space to house service equipment accessible by 

operational staff. 

A fire extinguisher to be selected and located in 

compliance with the City of Tshwane standards. The 

minimum requirement is for a 2A:20B fire extinguisher 

fitted with a hose, located in a position as to be readily 

available. As an option, other fire suppression devices 

may be considered, subject to approval by the City of 

Tshwane. 

A document holder capable of holding laminated A4 

size documents. 

An inclined foot rest for the driver’s left foot 

incorporating the emergency radio alarm switch and a 

2nd switch in a convenient location. As an option, a 

third switch may be provided, subject to approval by 

the City of Tshwane. 

As an option, the emergency alarm may incorporate 

bus horn and headlight flashing functions, subject to 

approval by the City of Tshwane. 

A cup holder arranged so as to minimise the risk of 

accidental spillage of any fluids over the driver, 

passengers or equipment. 

The dash console must give fingertip control of all 

switches and controls. 

The driver’s dash is to be designed to be incorporated 

in a dash riser which has removable panels fitted as 

required to provide access to components. 

A driver’s cab door must be fitted and must not rattle 

when closed. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




35. Roof Hatches and Vents: 


DETAILS 

REQUIREMENTS 




qualified)) 

DETAILS 

OF 

OFFER 

Roof Hatches and Vents: 

The Buses must be fitted with two manually operated, 

non-transparent, lift-up roof hatches. 

The roof hatches where fitted must be capable of use 

as emergency exits, in accordance with the City of 

Tshwane requirements, and for provision of 

emergency ventilation. 

The handles of the roof hatches must be operable by 

adult passengers in an emergency. Including 

passengers with disabilities, thus the operating 

mechanisms must be easy to use, and the hatch must 

allow a person with a disability to exit through it. 

The Manufacturer must ensure that each roof hatch 

and its components is sealed so that no water, from 

weather conditions, bus washes or any other cause, is 

able to penetrate the interior of the Bus or contact any 

structural members or internal panel surfaces or voids. 

Requirement 

Requirement 

Requirement 

Requirement 




36 Destination Equipment: 


DETAILS 

REQUIREMENTS 


– 10% tolerance applicable 


DETAILS 

OF 

OFFER 

Destination Equipment: 

Buses must be fitted with yellow on black electronic dot 

matrix destination indicators or LED yellow type 

indicators, fitted to the front, nearside and rear. 

The front unit must be composed of a 96 or 98 x 16 

matrix of 14 or 15 mm diameter pixels or equivalent 

technology, and must be capable of displaying three 

large route number digits and one large or two small 

lines of text. The text must be shown as part screen or 

full screen or a mixture of both. The text must also 

scroll with variable timing. 

The side unit must be composed of a 96 or 98 x 16 


technology, and must be capable of displaying three 

large route number digits and one large or two small 

lines of text. 

The rear unit must be composed of a 24 or 28 x 16 


technology and must be capable of displaying three 

large route numbers and an alpha character. 

Each destination unit must be legible from angles up to 

150 deg in all directions. 

The destination equipment controller must be capable 

of storing at least 2000 separate displays and must be 

updated by means of a smart card or USB connection. 

White LED’s must be used to illuminate the destination 

dot matrix displays and must be easily accessible. LED 

type indicators must be self-illuminated. 

Special attention must be given to providing good 

access to the destination units for maintenance and 

repair. Each unit must be hinged and able to swing 

back by 90 degrees when released without the need to 

remove any other equipment. 

All destination equipment must conform to the Universal 

Access Standards for Accessible Public Transport. 

The programming software must be GUI based and 

must enable easy programming and modifications to 

the destination lists during programming. The software 

must emulate on screen what will be seen on the bus 

destination signs. 

The destination control panel inside each Bus must 

mimic in real time on the screen what is displayed in the 

destination sign. 

The warranty period for all destination sign components 

must be for a minimum period of ten years. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




37 PROVISIONS FOR PASSENGERS WITH DISABILITIES: 


DETAILS 

REQUIREMENTS 




DETAILS 

OF 

OFFER 

PROVISIONS FOR PASSENGERS WITH 

DISABILITIES: 

10% of the Buses (12 in total) must comply with the 

Universal Access Accessible Public Transport Disability 

standards relating to passengers with disabilities that 

incorporate a wheel-chair lift at the middle door. 

Each of these buses must have two dedicated 

wheelchair spaces at the middle and front doors with an 

additional two dual purpose wheelchair spaces which 

are fitted with deployable seats and wheelchair support 

(ironing board) in order to maximise seating capacity 

when wheelchairs are not being carried. 

Total number of dedicated wheelchair space will be 2 

with 2 dual purpose wheelchair positions. 

Access for wheelchairs through the front doorway and 

the preferred layout is for a flat floor, other than where 

wheel arches intrude, from the front entrance through to 

the rear pillar of the centre door if fitted. 

As an option, ramping of the floor in the vicinity of the 

centre door may be considered. 

Each of the specified buses must have four wheelchair 

spaces which are fitted with deployable seats and 

wheelchair support (ironing board) in order to maximise 

seating capacity when wheelchairs are not being 

carried. The wheelchair spaces shall be facing each 

other, with a wheelchair support on either end. The 

intermediate space shall be fitted with flip up seating. 

Each of the specified buses must be fitted with an 

automated level boarding bridge and must be fitted with 

an electronic voice system which plays pre-recorded 

messages when the bridges are deployed, instead of 

using warning buzzers. 

The automated level boarding bridge must be 

manufactured from suitable materials so as to minimise 

weight and maximise durability. The automated level 

boarding bridge must be designed to ensure easy 

access and usage for the operator and with minimal 

operator effort required. 

Where the automated level boarding bridge is fitted, 

illuminated amber ‘Ramp Out’ sign must be mounted 

over the doorway equipped with a wheelchair ramp. 

This sign must be illuminated only when the wheelchair 

ramp is fully extended and the doors are open. 

The automated level boarding bridge must be 

interconnected into each Bus’ door safety systems. The 

safety interlocks must be activated when the ramp is in 

use and the front doors must not be able to be closed 

with the ramp deployed. 

The four required wheelchair spaces will include an 

“ironing board” backrest per area. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




38 Destination Equipment: 


DETAILS 

REQUIREMENTS 




DETAILS 

OF 

OFFER 

CORROSION PROTECTION 

All materials used in the construction of each Bus must 

be suitably protected from structural corrosion so as to 

allow each Bus to operate for a minimum of 15 years 

with no repairs to any corroded structural member. 

Corrosion is defined as the electrolytic and or chemical 

degradation of any component which affects the 

structural integrity, safety or the economic Bus life. 

The vehicle must be designed to prevent electrolytic 

corrosion between dissimilar metals used in the 

construction of each Bus so as to allow each Bus to 

operate for 15 years with no major repairs to any 

corroded structural member. 

Suitable drainage and ventilation systems must be 

provided to prevent accumulation or retention of fluids 

within the Bus structure or panelling. 

All closed steel section members, other than stainless 

steel, must be injected with a suitable corrosion 

inhibitor. 

All coatings, corrosion inhibiting compounds, sealants 

and adhesives must be used in strict accordance with 

manufacturers’ written instructions or specifications. All 

coatings and associated materials must be of such a 

generic nature that they do not represent undue risk to 

operator’s health when used in accordance with 

manufacturer’s procedures. 

The chassis and underside of the body, and all 

associated equipment, must be designed to resist 

damage and corrosion caused by the use of high 

pressure water cleaning and steam equipment, using 

detergents. 

The entire chassis, body and associated equipment 

must be sufficiently corrosion resistant to withstand 

regular automated washing using recycled washing 

water. 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 

Requirement 




39 Spare Parts: 


DETAILS 

REQUIREMENTS 




DETAILS 

OF 

OFFER 

SPARE PARTS: 

Chassis and body spare parts must be generally 

available ex-stock within 24 hours to any site in the 

purchaser’s operating area. 

The Manufacturer must provide copies of its catalogue 

of spare parts. The catalogue must include parts 

description and part number. Any updates to the 

catalogue must be made available to operators. 

Requirement 

Requirement 

40. Further Information 

Deputy Director: Corporate and Shared (Fleet Management) Services at Tel: (012) 358- 

0819 or 072 9979 556 shall be responsible to co-ordinate any further information on this 

tender. Any information provided outside this arrangement shall be considered as 

unofficial and not binding. 



Part C1: Agreements and Contract Data 

PORTION 2: CONTRACT 

PART C1: 

AGREEMENTS AND CONTRACT DATA 

CONTENTS 

C1.1 FORM OF OFFER AND ACCEPTANCE 2 

C1.2. CONTRACT DATA 6 

Part C1 - Page 1 of 25


Part C1.1: Agreements and Contract Data 

C1.1 FORM OF OFFER AND ACCEPTANCE 

STAMP 

OFFER 

The Purchaser, identified in the Acceptance signature block, has solicited offers to enter into 

a contract for: 

THE LEASE OF BUSES: 3 YEAR PERIOD: WITH EFFECT FROM 01 JANUARY 2013 OR 

NEAREST DATE 

The Tenderer, identified in the Offer signature block below, has examined the documents 

listed in the Tender Data and addenda thereto as listed in the returnable schedules, and by 

submitting this Offer has accepted the Conditions of Tender. 

By the representative of the Tenderer, deemed to be duly authorised, signing this part of this 

Form of Offer and Acceptance, the Tenderer offers to perform all of the obligations and 

liabilities of the Supplier under the Contract including compliance with all its terms and 

conditions according to their true intent and meaning for an amount to be determined in 

accordance with the Conditions of Contract identified in the Contract Data. 

This Offer may be accepted by the Purchaser by signing the Acceptance part of this Form of 

Offer and Acceptance and returning one copy of this document to the Tenderer before the 

end of the period of validity stated in the Tender Data, whereupon the Tenderer becomes the 

party named as the Supplier in the Conditions of Contract identified in the Contract Data. 

NAME(s): (in block letters) 

CAPACITY of authorized agents: 

SIGNATURE(s) of authorized agents: 

SIGNED at on this day of 

WITNESSES: (Full name – in block letters – and signature) 

1. 

2. 




ACCEPTANCE 

By signing this part of this Form of Offer and Acceptance, the Purchaser identified below 

accepts the Tenderer’s Offer. In consideration thereof, the Purchaser shall pay the Supplier 

the amount due in accordance with the, Conditions of Contract identified in the Contract 

Data. Acceptance of the Tenderer’s Offer shall form an agreement, between the Purchaser 

and the Tenderer upon the terms and conditions contained in this Agreement and in the, 

Contract that is the subject of this Agreement. 

The terms of the contract, are contained in 

Part T1 

Part T2 

Part C1 

Part C2 

Part C3 

Tendering Procedures 

Returnable Documents 

Agreements and Contract Data, (which includes this Agreement) 

Pricing Data 

Scope of Work 

and documents or parts thereof, which may be incorporated by reference into Part C1 to C3 

above. 

Deviations from and amendments to the documents listed in the Tender Data and any 

addenda thereto listed in the Tender Schedules as well as any changes to the terms of the 

Offer agreed by the Tenderer and the Purchaser during this process of offer and acceptance, 

are contained in the Schedule of Deviations attached to and forming part of this Agreement. 

No amendments to or deviations from said documents are valid unless contained in this 

schedule, which must be signed by the authorised representative(s) of both parties. 

The Tenderer shall within two weeks after receiving a letter of acceptance, contact the 

Purchaser’s agent (whose details are given in the Contract Data) to arrange the delivery of 

guarantees, proof of insurance and any other documentation to be provided in terms of the 

Conditions of Contract identified in the Contract Data, at or just after, the date this agreement 

comes into effect. Failure to fulfil any of these obligations in accordance with those terms 

shall constitute a repudiation of this Agreement. 

Notwithstanding anything contained herein, this Agreement comes into effect on the date 

when the Tenderer receives one fully completed original copy of this document, including the 

Schedule of Deviations (if any). Unless the Tenderer (now Supplier) within five days of the 

date of such receipt notifies the Purchaser in writing of any reason why he cannot accept the 

contents of this Agreement, this Agreement shall constitute a binding contract between the 

parties. 




SCHEDULE OF DEVIATIONS 

Notes: 

1. The extent of deviations from the tender documents issued by the Purchaser prior to 

the tender closing date is limited to those permitted in terms of the Conditions of 

Tender; 

2. A Tenderer’s covering letter shall not be included in the final contract document. 

Should any matter in such, letter, which constitutes a deviation as aforesaid become 

the subject of agreements reached during the process of, offer and acceptance, the 

outcome of such agreement shall be recorded here; 

3. Any other matter arising from the process of offer and acceptance either as a 

confirmation, clarification or change to the tender documents and which it is agreed 

by the Parties becomes an obligation of the contract shall also be recorded here; 

4. Any change or addition to the tender documents arising from the above agreements 

and recorded here shall also be incorporated into the final draft of the Contract. 

4.1 Subject 

Details 

4.2 Subject 

Details 

4.3 Subject 

Details 

4.4 Subject 

Details 

4.5 Subject 

Details 

By the duly authorised representatives signing this agreement, the Purchaser and the 

Tenderer agree to and accept the foregoing Schedule of Deviations as the only deviations 

from the amendments to the documents listed in the Tender Data and addenda thereto as 

listed in the Tender Schedules, as well as any confirmation, clarification or change to the 

terms of the offer agreed by the Tenderer and the Purchaser during this process of offer and 

acceptance. 

It is expressly agreed that no other matter whether, oral communication or implied during the 

period between the issue of the tender documents and the receipt by the Tenderer of a 

completed signed copy of this Agreement shall have any meaning or effect in the contract 

between the parties arising from this Agreement. 




FOR AND ON BEHALF OF THE TENDERER: 






1. 

2. 

FOR AND ON BEHALF OF THE EMPLOYER: 






1. 

2. 




C1.2. 

C1.2.1 

CONTRACT DATA 

GENERAL CONDITIONS OF CONTRACT 

The General Conditions of Contract applicable to this Contract shall be the document 

“GOVERNMENT PROCUREMENT: GENERAL CONDITIONS OF CONTRACT” issued by the 

National Treasury of the Republic of South Africa, read together with the Variations and 

Additions to the Conditions of Contract (Special Conditions of Contract) as well as the Data 

provided by Purchaser. 




T H E N A T I O N A L T R E A S U R Y 

Republic of South Africa 

GOVERNMENT PROCUREMENT: 


Revised July 2010 




TABLE OF CLAUSES 


2. Application 

3. General 

4. Standards 

5. Use of contract documents and information inspection 

6. Patent Rights 

7. Performance security 

8. Inspections, tests and analyses 

9. Packing 

10. Delivery and Documents 

11. Insurance 

12. Transportation 

13. Incidental Services 

14. Spare parts 

15. Warranty 

16. Payment 

17. Prices 

18. Variation Orders 

19. Assignment 

20. Subcontracts 

21. Delays in the supplier’s performance 

22. Penalties 

23. Termination for default 

24. Anti-dumping and countervailing duties and rights 

25. Force Majeure 

26. Termination for insolvency 

27. Settlement of Disputes 

28. Limitation of Liability 

29. Governing Language 

30. Applicable law 

31. Notices 

32. Taxes and duties 

33. Transfer of contracts 

34. Amendments of contracts 

35. Prohibition of restrictive practices 



Part C1.2: Contract Data 



. 

The following terms shall be interpreted as indicated: 

1.1. “Closing time" means the date and hour specified in the bidding documents for the 

receipt of bids 

1.2. "Contract" means the written agreement entered into between the purchaser and 

the supplier, as recorded in the contract form signed by the parties, including all 

attachments and appendices thereto and all documents incorporated by reference 

therein. 

1.3. "Contract price" means the price payable to the supplier under the contract for the 

full and proper performance of his contractual obligations. 

1.4. "Corrupt practice" means the offering, giving, receiving, or soliciting of anything of 

value to influence the action of a public official in the procurement process or in 

contract execution. 

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is 

subsidized by its government and encouraged to market its products 

internationally. 

1.6. "Country of origin" means the place where the goods were mined, grown or 

produced or from which the services are supplied. Goods are produced when, 

through manufacturing, processing or substantial and major assembly of 

components, a commercially recognized new product results that is substantially 

different in basic characteristics or in purpose or utility from its components. 

1.7. "Day" means calendar day. 

1.8. "Delivery" means delivery in compliance of the conditions of the contract or order. 

1.9. "Delivery ex stock" means immediate delivery directly from stock actually on hand. 

1.10. "Delivery into consignees store or to his site" means delivered and unloaded in the 

specified store or depot or on the specified site in compliance with the conditions of 

the contract or order, the supplier bearing all risks and charges involved until the 

goods are so delivered and a valid receipt is obtained. 

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own 

initiative in the RSA at lower prices than that of the country of origin and which 

have the potential to harm the local industries in the RSA. 

1.12. "Force majeure" means an event beyond the control of the supplier and not 

involving the supplier's fault or negligence and not foreseeable. Such events may 

include, but is not restricted to, acts of the purchaser in its sovereign capacity, 

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight 

embargoes. 

1.13. "Fraudulent practice" means a misrepresentation of facts in order to influence a 

procurement process or the execution of a contract to the detriment of any bidder, 

and includes collusive practice among bidders (prior to or after bid submission) 

designed to establish bid prices at artificial non-competitive levels and to deprive 

the bidder of the benefits of free and open competition. 

1.14. "GCC" means the General Conditions of Contract. 

1.15. "Goods" means all of the equipment, machinery, and/or other materials that the 

supplier is required to supply to the purchaser under the contract. 

1.16. "Imported content" means that portion of the bidding price represented by the cost 

of components, parts or materials which have been or are still to be imported 

(whether by the supplier or his subcontractors) and which costs are inclusive of the 

costs abroad, plus freight and other direct importation costs such as landing costs, 

dock dues, import duty, sales duty or other similar tax or duty at the South African 




place of entry as well as transportation and handling charges to the factory in the 

Republic where the goods covered by the bid will be manufactured. 

1.17. "Local content" means that portion of the bidding price, which is not included in the 

imported content provided that local manufacture does take place. 

1.18. "Manufacture" means the production of products in a factory using labour, 

materials, components and machinery and includes other related value-adding 

activities. 

1.19. "Order" means an official written order issued for the supply of goods or works or 

the rendering of a service. 

1.20. "Project site," where applicable, means the place indicated in bidding documents. 

1.21. "Purchaser" means the organization purchasing the goods. 

1.22. "Republic" means the Republic of South Africa. 

1.23. "SCC" means the Special Conditions of Contract. 

1.24. "Services" means those functional services ancillary to the supply of the goods, 

such as transportation and any other incidental services, such as installation, 

commissioning, provision of technical assistance, training, catering, gardening, 

security, maintenance and other such obligations of the supplier covered under the 

contract. 

1.25. "Supplier" means the successful bidder who is awarded the contract to maintain 

and administer the required and specified service(s) to the State. 

1.26. "Tort" means in breach of contract. 

1.27. "Turnkey" means a procurement process where one service provider assumes 

total responsibility for all aspects of the project and delivers the full end product / 

service required by the contract. 

1.28. "Written" or "in writing" means hand-written in ink or any form of electronic or 

mechanical writing. 

2. Application 

2.1. These general conditions are applicable to all bids, contracts and orders including 

bids for functional and professional services (excluding professional services related 

to the building and construction industry), sales, hiring, letting and the granting or 

acquiring of rights, but excluding immovable property, unless otherwise indicated in 

the bidding documents. 

2.2. Where applicable, special conditions of contract are also laid down to cover specific 

goods, services or works. 

2.3. Where such special conditions of contract are in conflict with these general 

conditions, the special conditions shall apply. 

3. General 

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be 

liable for any expense incurred in the preparation and submission of a bid. Where 

applicable a non-refundable fee for documents may be charged. 

3.2. Invitations to bid are usually published in locally distributed news media and on the 

municipality/municipal entity website. 

4. Standards 

4.1. The goods supplied shall conform to the standards mentioned in the bidding 

documents and specifications. 




5. Use of contract documents and information inspection 

5.1. The supplier shall not, without the purchaser's prior written consent, disclose the 

contract, or any provision thereof, or any specification, plan, drawing, pattern, 

sample, or information furnished by or on behalf of the purchaser in connection 

therewith, to any person other than a person employed by the supplier in the 

performance of the contract. Disclosure to any such employed person shall be made 

in confidence and shall extend only so far as may be necessary for purposes of 

such performance. 

5.2. The supplier shall not, without the purchaser's prior written consent, make use of 

any document or information mentioned in GCC clause 5.1 except for purposes of 

performing the contract. 

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall 

remain the property of the purchaser and shall be returned (all copies) to the 

purchaser on completion of the supplier's performance under the contract if so 

required by the purchaser. 

5.4. The supplier shall permit the purchaser to inspect the supplier's records relating to 

the performance of the supplier and to have them audited by auditors appointed by 

the purchaser, if so required by the purchaser. 

6. Patent Rights 

6.1. The supplier shall indemnify the purchaser against all third-party claims of 

infringement of patent, trademark, or industrial design rights arising from use of the 

goods or any part thereof by the purchaser. 

6.2. When a supplier developed documentation / projects for the municipality / municipal 

entity, the intellectual, copy and patent rights or ownership of such documents or 

projects will vest in the municipality / municipal entity. 

7. Performance security 

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful 

bidder shall furnish to the purchaser the performance security of the amount 

specified in SCC. 

7.2. The proceeds of the performance security shall be payable to the purchaser as 

compensation for any loss resulting from the supplier's failure to complete his 

obligations under the contract. 

7.3. The performance security shall be denominated in the currency of the contract, or in 

a freely convertible currency acceptable to the purchaser and shall be in one of the 

following forms: 

a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank 

located in the purchaser's country or abroad, acceptable to the purchaser, in 

the form provided in the bidding documents or another form acceptable to the 

purchaser; or 

b) a cashier's or certified cheque. 

7.4. The performance security will be discharged by the purchaser and returned to the 

supplier not later than thirty (30) days following the date of completion of the 

supplier's performance obligations under the contract, including any warranty 

obligations, unless otherwise specified. 




8. Inspections, tests and analyses 

8.1. All pre-bidding testing will be for the account of the bidder. 

8.2. If it is a bid condition that goods to be produced or services to be rendered should at 

any stage be subject to inspections, tests and analyses, the bidder or contractor's 

premises shall be open, at all reasonable hours, for inspection by a representative of 

the purchaser or organization acting on behalf of the purchaser. 

8.3. If there are no inspection requirements indicated in the bidding documents and no 

mention is made in the contract, but during the contract period it is decided that 

inspections shall be carried out, the purchaser shall itself make the necessary 

arrangements, including payment arrangements with the testing authority concerned. 

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the 

goods to be in accordance with the contract requirements, the cost of the 

inspections, tests and analyses shall be defrayed by the purchaser. 

8.5. Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with 

the contract requirements, irrespective of whether such goods or services are 

accepted or not, the cost in connection with these inspections, tests or analyses shall 

be defrayed by the supplier. 

8.6. Goods and services which are referred to in clauses 8.2 and 8.3 and which do not 

comply with the contract requirements may be rejected. 

8.7. Any contract goods may on or after delivery be inspected, tested or analysed and 

may be rejected if found not to comply with the requirements of the contract. Such 

rejected goods shall be held at the cost and risk of the supplier who shall, when 

called upon, remove them immediately at his own cost and forthwith substitute them 

with goods, which do comply with the requirements of the contract. Failing such 

removal the rejected goods shall be returned at the suppliers cost and risk. Should 

the supplier fail to provide the substitute goods forthwith, the purchaser may, without 

giving the supplier further opportunity to substitute the rejected goods, purchase 

such goods as may be necessary at the expense of the supplier. 

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to 

cancel the contract on account of a breach of the conditions thereof, or to act in 

terms of Clause 22 of GCC. 

9. Packing 

9.1. The supplier shall provide such packing of the goods as is required to prevent their 

damage or deterioration during transit to their final destination, as indicated in the 

contract. The packing shall be sufficient to withstand, without limitation, rough 

handling during transit and exposure to extreme temperatures, salt and precipitation 

during transit, and open storage. Packing, case size weights shall take into 

consideration, where appropriate, the remoteness of the goods' final destination and 

the absence of heavy handling facilities at all points in transit. 

9.2. The packing, marking, and documentation within and outside the packages shall 

comply strictly with such special requirements as shall be expressly provided for in 

the contract, including additional requirements, if any, and in any subsequent 

instructions ordered by the purchaser. 

10. Delivery and documents 

10.1. Delivery of the goods and arrangements for shipping and clearance obligations, 

shall be made by the supplier in accordance with the terms specified in the 




contract. 

11. Insurance 

11.1. The goods supplied under the contract shall be fully insured in a freely convertible 

currency against loss or damage incidental to manufacture or acquisition, 

transportation, storage and delivery in the manner specified. 

12. Transportation 

12.1. Should a price other than an all-inclusive delivered price be required, this shall be 

specified. 

13. Incidental Services 

13.1. The supplier may be required to provide any or all of the following services, 

including additional services, if any: 

a) performance or supervision of on-site assembly and/or commissioning of the 

supplied goods; 

b) furnishing of tools required for assembly and/or maintenance of the supplied 

goods; 

c) furnishing of a detailed operations and maintenance manual for each 

appropriate unit of the supplied goods; 

d) performance or supervision or maintenance and/or repair of the supplied goods, 

for a period of time agreed by the parties, provided that this service shall not 

relieve the supplier of any warranty obligations under this contract; and 

e) training of the purchaser's personnel, at the supplier's plant and/or on-site, in 

assembly, start-up, operation, maintenance, and/or repair of the supplied 

goods. 

13.2. Prices charged by the supplier for incidental services, if not included in the 

contract price for the goods, shall be agreed upon in advance by the parties and 

shall not exceed the prevailing rates charged to other parties by the supplier for 

similar services. 

14. Spare Parts 

14.1. As specified, the supplier may be required to provide any or all of the following 

materials, notification, and information pertaining to spare parts manufactured or 

distributed by the supplier: 

a) Such spare parts as the purchaser may elect to purchase from the supplier, 

provided that this election shall not relieve the supplier of any warranty 

obligations under the contract; and; 

b) in the event of termination of production of the spare parts: 

i. advance notification to the purchaser of the pending termination, in sufficient 

time to permit the purchaser to procure needed requirements; and 

ii. following such termination, furnishing at no cost to the purchaser, the 

blueprints, drawings, and specifications of the spare parts, if requested. 

15. Warranty 

15.1. The supplier warrants that the goods supplied under the contract are new, 

unused, of the most recent or current models, and that they incorporate all recent 




improvements in design and materials unless provided otherwise in the contract. 

The supplier further warrants that all goods supplied under this contract shall 

have no defect, arising from design, materials, or workmanship (except when the 

design and/or material is required by the purchaser's specifications) or from any 

act or omission of the supplier, that may develop under normal use of the 

supplied goods in the conditions prevailing in the country of final destination. 

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any 

portion thereof as the case may be, have been delivered to and accepted at the 

final destination indicated in the contract, or for eighteen (18) months after the 

date of shipment from the port or place of loading in the source country, 

whichever period concludes earlier, unless specified otherwise. 

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising 

under this warranty. 

15.4. Upon receipt of such notice, the supplier shall, within the period specified and 

with all reasonable speed, repair or replace the defective goods or parts thereof, 

without costs to the purchaser. 

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period 

specified, the purchaser may proceed to take such remedial action as may be 

necessary, at the supplier's risk and expense and without prejudice to any other 

rights which the purchaser may have against the supplier under the contract. 

15.6. The method and conditions of payment to be made to the supplier under this 

contract shall be specified. 

16. Payment 

16.1. The method and conditions of payment to be made to the supplier under this 

contract shall be specified. 

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy 

of the delivery note and upon fulfilment of other obligations stipulated in the 

contract. 

16.3. Payments shall be made promptly by the purchaser, but in no case later than 

thirty (30) days after submission of an invoice or claim by the supplier. 

16.4. Payment will be made in Rand unless otherwise stipulated. 

17. Prices 

17.1. Prices charged by the supplier for goods delivered and services performed under 

the contract shall not vary from the prices quoted by the supplier in his bid, with 

the exception of any price adjustments authorized or in the purchaser's request 

for bid validity extension, as the case may be. 

18. Variation orders 

18.1. In cases where the estimated value of the envisaged changes in purchase does 

not vary more than 15% of the total value of the original contract, the contractor 

may be instructed to deliver the goods or render the services as such. In cases of 

measurable quantities, the contractor may be approached to reduce the unit 

price, and such offers may be accepted provided that there is no escalation in 

price. 

19. Assignment 




19.1. The supplier shall not assign, in whole or in part, its obligations to perform under 

the contract, except with the purchaser's prior written consent. 

20. Subcontracts 

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded 

under this contract if not already specified in the bid. Such notification, in the 

original bid or later shall not relieve the supplier form any liability or obligation 

under the contract. 

21. Delays in the supplier’s performance 

21.1. Delivery of the goods and performance of services shall be made by the supplier 

in accordance with the time schedule prescribed by the purchaser in the contract. 

21.2. If at any time during performance of the contract, the supplier or its 

subcontractor(s) should encounter conditions impeding timely delivery of the 

goods and performance of services, the supplier shall promptly notify the 

purchaser in writing of the fact of the delay, its likely duration and its cause(s). As 

soon as practicable after receipt of the supplier's notice, the purchaser shall 

evaluate the situation and may at his discretion extend the supplier's time for 

performance, with or without the imposition of penalties, in which case the 

extension shall be ratified by the parties by amendment of contract. 

21.3. The right is reserved to procure outside of the contract small quantities or to have 

minor essential services executed if an emergency arises, the supplier's point of 

supply is not situated at or near the place where the goods are required, or the 

supplier's services are not readily available. 

21.4. Except as provided under GCC Clause 25, a delay by the supplier in the 

performance of its delivery obligations shall render the supplier liable to the 

imposition of penalties, pursuant to GCC Clause 22, unless an extension of time 

is agreed upon pursuant to GCC Clause 22.2 without the application of penalties. 

21.5. Upon any delay beyond the delivery period in the case of a goods contract, the 

purchaser shall, without cancelling the contract, be entitled to purchase goods of 

a similar quality and up to the same quantity in substitution of the goods not 

supplied in conformity with the contract and to return any goods delivered later at 

the supplier's expense and risk, or to cancel the contract and buy such goods as 

may be required to complete the contract and without prejudice to his other 

rights, be entitled to claim damages from the supplier. 

22. Penalties 

22.1. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or 

to perform the services within the period(s) specified in the contract, the 

purchaser shall, without prejudice to its other remedies under the contract, 

deduct from the contract price, as a penalty, a sum calculated on the delivered 

price of the delayed goods or unperformed services using the current prime 

interest rate calculated for each day of the delay until actual delivery or 

performance. The purchaser may also consider termination of the contract 

pursuant to GCC Clause 23. 

23. Termination for default 

23.1. The purchaser, without prejudice to any other remedy for breach of contract, by 




written notice of default sent to the supplier, may terminate this contract in whole 

or in part: 

a) if the supplier fails to deliver any or all of the goods within the period(s) 

specified in the contract, or within any extension thereof granted by the 

purchaser pursuant to GCC Clause 21.2; 

b) if the supplier fails to perform any other obligation(s) under the contract; or 

c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or 

fraudulent practices in competing for or in executing the contract. 

23.2. In the event the purchaser terminates the contract in whole or in part, the purchaser 

may procure, upon such terms and in such manner, as it deems appropriate, goods, 

works or services similar to those undelivered, and the supplier shall be liable to the 

purchaser for any excess costs for such similar goods, works or services. However, 

the supplier shall continue performance of the contract to the extent not terminated. 

23.3. Where the purchaser terminates the contract in whole or in part, the purchaser may 

decide to impose a restriction penalty on the supplier by prohibiting such supplier 

from doing business with the public sector for a period not exceeding 10 years. 

23.4. If a purchaser intends imposing a restriction on a supplier or any person associated 

with the supplier, the supplier will be allowed a time period of not more than fourteen 

(14) days to provide reasons why the envisaged restriction should not be imposed. 

Should the supplier fail to respond within the stipulated fourteen (14) days the 

purchaser may regard the supplier as having no objection and proceed with the 

restriction. 

23.5. Any restriction imposed on any person by the purchaser will, at the discretion of the 

purchaser, also be applicable to any other enterprise or any partner, manager, 

director or other person who wholly or partly exercises or exercised or may exercise 

control over the enterprise of the first-mentioned person, and with which enterprise 

or person the first-mentioned person, is or was in the opinion of the purchaser 

actively associated. 

23.6. If a restriction is imposed, the purchaser must, within five (5) working days of such 

imposition, furnish the National Treasury, with the following information: 

a) the name and address of the supplier and / or person restricted by the 

purchaser; 

b) the date of commencement of the restriction 

c) the period of restriction; and 

d) the reasons for the restriction. 

These details will be loaded in the National Treasury's central database of 

suppliers or persons prohibited from doing business with the public sector. 

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or 13 

of the Prevention and Combating of Corrupt Activities Act, No. 12 of 2004, the court 

may also rule that such person's name be endorsed on the Register for Tender 

Defaulters. When a person's name has been endorsed on the Register, the person 

will be prohibited from doing business with the public sector for a period not less than 

five years and not more than 10 years. The National Treasury is empowered to 

determine the period of restriction and each case will be dealt with on its own merits. 

According to section 32 of the Act the Register must be open to the public. The 

Register can be perused on the National Treasury website 

24. Anti-dumping and countervailing duties and rights 

24.1. When, after the date of bid, provisional payments are required, or anti-dumping or 

countervailing duties are imposed, or the amount of a provisional payment or antidumping 

or countervailing right is increased in respect of any dumped or subsidized 




import, the State is not liable for any amount so required or imposed, or for the 

amount of any such increase. When, after the said date, such a provisional payment 

is no longer required or any such anti-dumping or countervailing right is abolished, or 

where the amount of such provisional payment or any such right is reduced, any 

such favourable difference shall on demand be paid forthwith by the supplier to the 

purchaser or the purchaser may deduct such amounts from moneys (if any) which 

may otherwise be due to the supplier in regard to goods or services which he 

delivered or rendered, or is to deliver or render in terms of the contract or any other 

contract or any other amount which may be due to him. 

25. Force Majeure 

25.1. Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be 

liable for forfeiture of its performance security, damages, or termination for default if 

and to the extent that his delay in performance or other failure to perform his 

obligations under the contract is the result of an event of force majeure. 

25.2. If a force majeure situation arises, the supplier shall promptly notify the purchaser in 

writing of such condition and the cause thereof. Unless otherwise directed by the 

purchaser in writing, the supplier shall continue to perform its obligations under the 

contract as far as is reasonably practical, and shall seek all reasonable alternative 

means for performance not prevented by the force majeure event. 

26. Termination for insolvency 

26.1. The purchaser may at any time terminate the contract by giving written notice to the 

supplier if the supplier becomes bankrupt or otherwise insolvent. In this event, 

termination will be without compensation to the supplier, provided that such 

termination will not prejudice or affect any right of action or remedy, which has 

accrued or will accrue thereafter to the purchaser. 

27. Settlement of disputes 

27.1. If any dispute or difference of any kind whatsoever arises between the purchaser and 

the supplier in connection with or arising out of the contract, the parties shall make 

every effort to resolve amicably such dispute or difference by mutual consultation. 

27.2. If, after thirty (30) days, the parties have failed to resolve their dispute or difference by 

such mutual consultation, then either the purchaser or the supplier may give notice 

to the other party of his intention to commence with mediation. No mediation in 

respect of this matter may be commenced unless such notice is given to the other 

party. 

27.3. Should it not be possible to settle a dispute by means of mediation, it may be settled 

in a South African court of law. 

27.4. Notwithstanding any reference to mediation and/or court proceedings herein, 

a) the parties shall continue to perform their respective obligations under the 

contract unless they otherwise agree; and 

b) the purchaser shall pay the supplier any monies due the supplier for goods 

delivered and / or services rendered according to the prescripts of the contract. 

28. Limitation of Liability 

28.1. Except in cases of criminal negligence or wilful misconduct, and in the case of 

infringement pursuant to Clause 6; 




a) the supplier shall not be liable to the purchaser, whether in contract, tort, or 

otherwise, for any indirect or consequential loss or damage, loss of use, loss of 

production, or loss of profits or interest costs, provided that this exclusion shall 

not apply to any obligation of the supplier to pay penalties and/or damages to 

the purchaser; and 

b) the aggregate liability of the supplier to the purchaser, whether under the 

contract, in tort or otherwise, shall not exceed the total contract price, provided 

that this limitation shall not apply to the cost of repairing or replacing defective 

equipment. 

29. Governing language 

29.1. The contract shall be written in English. All correspondence and other documents 

pertaining to the contract that is exchanged by the parties shall also be written in 

English. 

30. Applicable law 

30.1. The contract shall be interpreted in accordance with South African laws, unless 

otherwise specified. 

31. Notices 

31.1. Every written acceptance of a bid shall be posted to the supplier concerned by 

registered or certified mail and any other notice to him shall be posted by ordinary 

mail to the address furnished in his bid or to the address notified later by him in 

writing and such posting shall be deemed to be proper service of such notice. 

31.2. The time mentioned in the contract documents for performing any act after such 

aforesaid notice has been given, shall be reckoned from the date of posting of such 

notice. 

32. Taxes and duties 

32.1. A foreign supplier shall be entirely responsible for all taxes, stamp duties, license 

fees, and other such levies imposed outside the purchaser's country. 

32.2. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., 

incurred until delivery of the contracted goods to the purchaser. 

32.3. No contract shall be concluded with any bidder whose tax matters are not in order. 

Prior to the award of a bid SARS must have certified that the tax matters of the 

preferred bidder are in order. 

32.4. No contract shall be concluded with any bidder whose municipal rates and taxes and 

municipal services charges are in arrears. 

33. Transfer of contracts 

33.1. The contractor shall not abandon, transfer, cede assign or sublet a contract or part 

thereof without the written permission of the purchaser 

34. Amendment of contracts 

34.1. No agreement to amend or vary a contract or order or the conditions, stipulations or 




provisions thereof shall be valid and of any force unless such agreement to amend 

or vary is entered into in writing and signed by the contracting parties. Any waiver of 

the requirement that the agreement to amend or vary shall be in writing, shall also be 

in writing. 

35. Prohibition of restrictive practices 

35.1. In terms of section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, 

an agreement between, or concerted practice by, firms, or a decision by an 

association of firms, is prohibited if it is between parties in a horizontal relationship 

and if a bidder(s) is / are or a contractor(s) was / were involved in collusive bidding. 

35.2. If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by 

the purchaser has / have engaged in the restrictive practice referred to above, the 

purchaser may refer the matter to the Competition Commission for investigation and 

possible imposition of administrative penalties as contemplated in section 59 of the 

Competition Act No 89 Of 1998. 

35.3. If a bidder(s) or contractor(s) has / have been found guilty by the Competition 

Commission of the restrictive practice referred to above, the purchaser may, in 

addition and without prejudice to any other remedy provided for, invalidate the bid(s) 

for such item(s) offered, and / or terminate the contract in whole or part, and / or 

restrict the bidder(s) or contractor(s) from conducting business with the public sector 

for a period not exceeding ten (10) years and / or claim damages from the bidder(s) 

or contractor(s) concerned. 




C1.2.2 

VARIATIONS AND ADDITIONS TO THE CONDITIONS OF CONTRACT 

(SPECIAL CONDITIONS) 

The additions, deletions and alterations to the General Conditions of Contract are: 

CLAUSE 

CONTRACT DATA 

1. DEFINITIONS 

Add the following definitions: 

1.29 AGREEMENT means the Agreement arising from the signing of the Form of Offer and 

Acceptance by the parties. 

1.30 SPECIFICATION means the document drawn up in accordance with the Pricing 

Instructions contained in the Pricing Data. 

1.31 CONTRACT DOCUMENTS means the Agreement and all documents referenced 

therein. 

1.32 CONTRACT DRAWINGS means the drawings listed in the Scope of Work. 

1.33 CONTRACT SUM means the total of prices in the Form of Offer and Acceptance. 

1.34 SCHEDULE means the variables listed in the Contract Data. 

1.35 SERVICE PROVIDER is synonymous with SUPPLIER above 

1.36 EMPLOYER is synonymous with PURCHASER above.” 

7 PERFORMANCE SECURITY 

7.1 Add the following: 

17 PRICES 

“The amount of the Performance Security is given in the Data provided by the Employer 

where applicable” 

Add the following clauses: 

“17.2 

VARIABLE/QUALIFIED PRICES 

The attention of tenderers is drawn to clause 17 of the General Conditions of Contract, in 

terms of which tenderers are required to submit the cost factors governing the selling 

price, in order that any variation in cost may be positively proved without difficulty, in the 

event of the selling price/s being subject to variation. 




CLAUSE 

CONTRACT DATA (CONTD.) 

Where the price/s offered is/are based on the rate of exchange, the price basis must be 

stated in the DATA PROVIDED BY THE SUPPLIER. 

A bank statement or auditor’s report indicating the exchange rate which was 

applicable during the transaction payment to the overseas supplier must be 

submitted with each invoice in the case of imported goods. 

Furthermore, the attention of tenderers is drawn to the fact that documentary proof, 

substantiating any claims in respect of price adjustments, is essential for the approval of 

such claims and must be submitted timeously and to the satisfaction of the Municipality. 

Where the price list method is used to quote prices, the price list must be attached to the 

tender document in order to qualify for future price escalations. 

FORWARD EXCHANGE RATE COVER 

In the event of price/prices being based on the exchange rate, the successful tenderer/s 

will be required to obtain exchange rate cover in order to protect the Municipality against 

exchange rate variations. 

Proof must be provided that forward Exchange Rate cover has been taken out within 14 

days after an order has been placed. 

If proof that cover was taken out within 14 days after the order has been placed, is not 

submitted to the City of Tshwane, with the invoice, the contract price adjustment will not 

be accepted and the contract may be cancelled. 

COST PRICE ADJUSTMENT CLAUSES 

In instances where variable/qualified prices are part of the cost factors submitted by the 

tenderer the following will be applicable: 

 

 

 

 

 

 

 

Request for price adjustments must be submitted within 30 days after the price 

indices are available with reference to the date of the original invoice applicable to 

the City of Tshwane for payment. 

All price adjustments applicable to a specific financial year of the City of 

Tshwane must be submitted to the City of Tshwane for that specific financial year 

within 5 days after the closure of the specific financial year to ensure correct 

statement of creditor as well as inventory values as on 30 June of each financial 

year. (City of Tshwane financial year cycles ranges from 1 July to 30 June the 

following years ) 

Price adjustments received more than 6 months after price indices were available 

for that specific financial year will not be considered for payment except when 

negligence can be shown on the side of the City of Tshwane. 

The base date index (B) is the latest available index before the base date. 

The latest index (L) is the latest available index before the date of assessment of 

an amount due. 

The price adjustment Factor (F) is the total of the products of each of the 

proportions stated in the Contract Data multiplied by (L-B)/B for the index linked to 

it. 

If an index is changed after it has been used in a calculation, the calculation is 

redone and a correction is included in the next assessment of the amount due.” 




31. NOTICES 

Add the following clause: 

31 3 The Supplier will chose his domicilium citandi et executandi as Pretoria, where all 

legal processes may be served and agrees to submit to the jurisdiction of the South 

African Courts 

Add the Following new Clause: 

“36. CANCELLATION OF CONTRACT 

With reference to Section 10(4) of the Preferential Procurement Regulations, 2001 

pertaining to the Preferential Procurement Policy Framework Act, Act 5 of 2000, which 

makes provision for the cancellation and re-invitation of tenders, please be advised of the 

following: 

1.1 The tenderer confirms that he/she is aware of the suspensive condition that the 

tender amount as mentioned in the tender document is subject to availability of 

funds to cover the total envisaged expenditure for the tender in question; and 

1.2 The tenderer further confirms that the Purchaser has the right to cancel the 

tender if the funds necessary to cover the total envisaged expenditure of the 

tender are not available for the current financial year; 

1.3 The tenderer further confirms that if the tender is cancelled in terms of paragraph 

1.2 supra he/she will not hold the Purchaser responsible for any loss or damages 

suffered by the tenderer due to the lodging of his/her tender. 

Notwithstanding anything contained in this agreement, the Purchaser reserves the right 

to terminate this contract by giving three (3) month’s written notice to this effect.” 




C1.2.3 

DATA PROVIDED BY THE PURCHASER 

1. 

1.28 

Clause/Option 

Definitions 

Data 

The name of the Purchaser is: CITY OF TSHWANE. 

The authorised and designated representative of the Purchaser 

is: 

Name: Philip Botes 

Physical address: Engineering Section, 9 Bosman Street, 

Pretoria, 0002 

Tel: 012 358 0819 

072 997 9556 

Fax: 012 358 0858 

086 626 5163 

E-mail address: philipbo@tshwane.gov.za 

Postal address: P O Box 890, Pretoria, 0001 

The address for receipt of communications is: The above postal 

address. 

10. 

10.1 

10.2 

11. 

11.1 

Delivery and 

Documents 

Insurances 

(refer variations and 

additions to Conditions of 

Contract) 

Goods are to be delivered on weekdays between 09:00 and 

15:00 at Engineering Section, 9 Bosman Street, Pretoria, 0002 

Delivery is to take place within 7 days from receipt of 

Purchaser’s order. 

The Service Provider shall arrange this insurance: 

15. 

15.4 

Warranty 

Period to react to 

warranty claims 

The supplier shall react within 7 days 

16. Payment Payment shall be by EFT. (Electronic Fund Transfer) 




C1.2.4 

DATA PROVIDED BY THE SUPPLIER 

Clause/Option 

Data 


1.25 The legal name of the Supplier is: 

The authorised and designated representative of the Supplier 

is: 

Name: 

Physical address: 

Postal address: 

Telephone: 

Fax Number: 

E-mail: 

The address for receipt of communications is: 

17. Prices If prices are not fixed: 

The proportions used to calculate the Price Adjustment Factor 

are: 

17.1 Price Adjustment Linked to the Index for: 

0. 

0. 

0. 

0. 

0. 

0. 

1.0 




Clause/Option 

Data 

The base date for indices is 

The indices are those issued by: 

17.1 Price 

Adjustment 

If currency fluctuations are applicable: 

(Note Imported Materials and/or Equipment are excluded from 

any contract price adjustment but adjusted in terms of 

currency fluctuations only.) 

Material / Equipment 

Rate or Price 

(excl VAT) 



Part C2: Pricing Data 

PART C2: 

PRICING DATA 

CONTENTS 

C2.1 PRICING INSTRUCTIONS ......................................................................................... 2 

C2.2 PRICE SCHEDULE ................................................................................................... 4 



Part C2.1: Pricing Data 

C2.1 PRICING INSTRUCTIONS 

1. General 

1.1 This section provides the tenderer with guidelines and requirements with regard to 

the completion of the Price Schedule. The Schedule has to be completed in black ink 

and the tenderer is referred to the Tender Specifications in regard to the correction of 

errors. 

1.2 The Price Schedule shall be read with all the documents which form part of this 

Contract. 

1.3 The following words shall have the meanings hereby assigned to them: 

Unit: 

Quantity: 

Rate: 

Amount: 

The unit of measurement for each item of work in terms of the 

Specifications and the Project Specifications. 

The number of units of work for each item. 

The payment per unit of work at which the tenderer tenders to do the 

work. 

The product of the quantity and the rate tendered for an item. 

Lump sum: An amount tendered for an item, the extent of which is described in the 

Price Schedule, the Specification and the Scope of Work, but the 

quantity of work of which is not measured in any units. 

2. Units of Measurements 

The units of measurement described in the Price Schedule are metric units. 

Abbreviations used in the of Quantities are as follows: 

mm = millimetre h = hour 

m = metre kg = kilogram 

km = kilometre t = ton (1000kg) 

m 2 = square metre no. = number 

m 2 .pass = square metre pass sum = lump sum 

ha = hectare MN = meganewton 

m 3 = cubic metre MN.m = meganewton-metre 

m 3 .km = cubic metre-kilometre PC sum = Prime Cost sum 

l = litre Prov sum= Provisional sum 

kl = kilolitre % = Per cent 

MPa = megaspascal kW = kilowatt 




3. Rates 

This price list has columns for quantity, rate and price for the goods. Entries in these 

columns are made as follows: 

3.1. If the Supplier is to be paid an amount for the goods which is a fixed price for an 

item or a fixed price for each of a series of items, the tendering supplier enters the 

amount in the price column only, the other two columns being left blank. 

3.2. If the Supplier is to be paid an amount for the goods which is the unit rate for each 

item multiplied by the quantity of the item supplied, (i.e. a ‘Price Schedule’ 

arrangement) - the tendering supplier enters the rate which is then multiplied by the 

quantity (which has been entered either by him or by the Purchaser) to produce the 

price which is also entered. 

3.3. If the Supplier is to be paid an amount for an item of the goods which is the rate 

multiplied by the quantity supplied -whatever that quantity turns out to be (i.e. a 

‘schedule of rates’ arrangement) - the tendering supplier enters the rate only, the 

other two columns being left blank. The tendering supplier’s offer cannot include a 

total of the prices which covers all the items which the Supplier has to supply if any 

of the supply is dealt with using items with a rate only. 

3.4. Rate only entries must not be made for work covered by other items. 

CORRECTION OF ENTRIES MADE BY TENDERER 

Any entry made by the Tenderer in the Price Schedule, forms, etc, which the tenderer 

desires to change, shall not be erased or painted out. A line shall be drawn through the 

incorrect entry and the correct entry shall be written above in black ink and the full 

signature of the Tenderer shall be placed next to the correction. 




C2.2 PRICE SCHEDULE 

Please state the interest rate applicable to this tender, i.e., (percentage (%) reduction on the 

prevailing Prime Interest Rate): 

Reduction of .........% on the prevailing Prime Interest Rate of ……….% p.a. (Date: 

…………….) 

i.e. ..………………% p.a. 

applicable to this tender 

Operating Lease (with full maintenance) per 3000Km per month for the three (3) year period 

Item 1: (Compulsory to be completed in full and signed by tenderers for every offer made.) 

OPERATING LEASE (WITH MAKE, 

FULL MAINTENANCE) MODEL AND 

RATE (R.c) EACH PER COUNTRY 

REQUIREMENTS: 

MONTH, EXCL. OF VAT – OF MANU- 

TOTAL PERIOD 

FACTURE 

THREE (3) YEARS 

APPROX 

. 

QTY 

DESCRIPTION 

Total Amount Financed 

R…………………………………. 

. 

Make: 

One 

hundred 

and eight 

(108) 

Single-decker bus complete with lowentry 

floor, rear mounted engine, fitted 

with all accessories/equipment and three 

(3) complete sets of keys. 

Monthly Lease Amount 

R……………………….………… 

. 

Model: 

per bus per 3000Km 

Monthly rate for excess Km 

(distance travelled) 

Country: 

R…………………………………. 

. 

Guarantee period in months 

Delivery from date of order in weeks 




Item 2: (Compulsory to be completed in full and signed by tenderers for every offer made.) 

OPERATING LEASE (WITH MAKE, 

FULL MAINTENANCE) MODEL AND 

RATE (R.c) EACH PER COUNTRY 

REQUIREMENTS: 

MONTH, EXCL. OF VAT – OF MANU- 

TOTAL PERIOD 

FACTURE 

THREE (3) YEARS 

APPROX 

. 

QTY 

DESCRIPTION 

Total Amount Financed 

R…………………………………. 

. 

Make: 

Twelve 

(12) 

Single-decker bus complete with lowentry 

floor, rear mounted engine, fitted 

with all accessories/equipment, wheelchair 

lift at the middle door and three (3) 

complete sets of keys. 

Monthly Lease Amount 

R……………………….………… 

. 

Model: 

per bus per 3000Km 

Monthly rate for excess Km 

(distance travelled) 

Country: 

R…………………………………. 

. 

Guarantee period in months 

Delivery from date of order in weeks 

(Compulsory to be completed in full and signed by tenderers for every offer made.) 

Please provide the following information in respect of each external financing option: 

Operating lease (with Full Maintenance) 

Do you offer a maintenance plan as part of your guarantee during the warranty 

period? 

YES / NO……………… Provide detail under separate cover. 

Do you agree that the execution of services and repairs of the vehicles during the 

warranty period (provided it is part and parcel of the guarantee arrangement) will be 

the responsibility of the Contractor or his appointed agent as arranged through the 

Corporate Fleet Management function of the Municipality?. 

YES / NO……………… 

Will It be compulsory for the Corporate Fleet Management function’s workshop to 

be accredited as an authorized service agent to perform basic preventative 

maintenance on the vehicles concerned? 

YES / NO…………… 




If Yes, do you undertake to provide the necessary training and specialized 

equipment, if any, to perform basic preventative maintenance, free of charge? 

YES / NO……………… 

Do you agree to provide a list of essential spares with prices that are should be 

kept on hand by the Municipality, if requested to do so? 

YES / NO……………… 

Do you agree to provide adequate inspection and maintenance services and furnish 

regular performance/condition reports. 

YES / NO……………… 

Do you agree that the vehicles be registered in the name of the municipality (as the 

Title Holder) at the end of the contract period with no risk or cost to the 

Municipality? 

YES / NO…………… 

Did you note the following? 

that contract documents (leasing agreements) are not being submitted in this 

instance and the official Acceptance Letter and your tender (if successful) are 

being accepted as binding in terms of clause (c) (final paragraph) of the Form 

of Tender and Form of Acceptance. 

(YES/NO) ……….. 

 

A ‘commencement of the lease term’ document will be provided to the 

successful tenderer (the institution to whom the monthly payments will be 

made) for each vehicle. This document will capture and record each vehicle’s 

details and leasing conditions (Annexure A) 

(YES/NO) ……….. 

Did you obtain a commitment and declaration from your nominated Vehicle 

Supplier/Repair Agent and Equipment Supplier/Repair Agent (if applicable), 

that they shall register as a service provider on the City of Tshwane Metropolitan 

Municipality’s vendors register and that they take note and accept the Municipality’s 

General Conditions of Contract and accept the payment conditions (Clause 16: 

Payment) for any service or repair that may develop from this contract, in writing, 

as specified? 

(YES/NO) ………..Required 

Do you guarantee (and Vehicle Supplier/Repair Agent) to carry a local stock range 

of essential spares and subsidiary equipment for at least 15 years. A written 

statement to this effect is required 

(YES/NO) ……….. 

State the names and physical addresses of the repair agents contracted to do the 

compulsory inspections and maintenance services on the vehicle and equipment (if 

applicable)(full- and operational leasing options): 

……………………………………………………………………………………………………… 

………………………………………………………………………………………………………… 

………………………………………………………………………………………………………… 

Do you agree that accident repair of leased vehicles against the Municipality’s contracted 

insurance be executed by the Municipality’s contracted Body Repair and Spray painting 

agent/s (appointed by means of a competitive tender process) ? 

(YES/NO) ………..Preferred 




Does your offer comply in all respects with the specification? (YES/NO) ...................... 

required. 

If not, specify .............................................................................................................. 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

.................................................................................................................................... 

(Compulsory to be completed in full and signed by tenderers for every offer made.) 

It is required that tenderers wishing to tender against this tender obtain approval from their 

principals/financing institutions to engage into a leasing contract of the magnitude of this 

tender with the City of Tshwane (CoT), prior to tendering. Proof that your principals/ 

financing institutions accept the CoT’s credit rating shall be included in the tender 

document/offer. 

Did you obtain positive approval on the COT’s credit rating from your principals/financing 

institution to engage into a leasing contract of this magnitude? 


Did you submit proof of the above in your tender document? Tenderers without the 

necessary documentation shall not be considered. 


Did you submit all the relevant drawing as indicated in the scope of the tender? Tenders 

without the necessary drawings shall not be considered. 


Did you complete all the documents stating “Compulsory to be completed in full and signed 

by tenderers for every offer made”? Tenderers who do not comply shall not be considered. 


The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that 

the contents of this schedule are within my personal knowledge and are to the best of my belief both true and 

correct. 



SIGNATURE: 

DATE: 



Part C3: Scope of work 

PART C3: SCOPE OF WORK 

DESCRIPTION OF THE GOODS 

This tender provides for the Operating Lease (With Full Maintenance) of the 

items/quantities indicated of the following buses and for the delivery of the 

completed units: 

ITEM APPROXIMATE 

QUANTITY’S 

1 One hundred 

and eight 

(108) 

2 Twelve 

(12) 

ITEM DESCRIPTION 

Single-decker bus complete with low-entry floor, rear mounted engine, fitted 

with all accessories/equipment and three (3) complete sets of keys. 

Single-decker bus complete with low-entry floor, rear mounted engine, fitted 

with all accessories/equipment, wheel-chair lift at the middle door and three 

(3) complete sets of keys. 

The bus builder/supplier (dealer principle/service and repair agent) shall be 

responsible for the supply of the complete bus, including all mounted equipment 

and accessories. 

The bus shall be supplied by a dealer principle/service and repair agent, who shall 

also be responsible for training and service back-up, situated and operating in the 

City of Tshwane Metropolitan Municipality area. 

In the event of non-performance from the leasing company with regards to the 

availability of busses, a bus shall be replaced with a similar bus within 24 hours as 

a loan bus until such time the lease bus is available again. 

1.1 The following Lease Option shall be considered in this instance. 

Operating Lease (with full maintenance) per 3000Km per month where applicable, 

over a three (3) year period. 

1.2 Operating Lease (With Full Maintenance) is defined as follows (in this instance); 

■ 

■ 

■ 

■ 

■ 

the acquisition of the busses with external financing over the contract period, 

with all normal maintenance and repair expenses included in the full 

maintenance leasing rate, including one(1) set of tyres per year (excluding 

spare wheel). 

with all operational expenses for the account of the Municipality (i.e., fuel, 

tyres (repairs only), insurance and licensing, etc.) 

with a declared total amount financed and 0% residual value on which the 

lease rate is based. 

the busses shall become the property of the municipality at the end of the 

three year contract period with no risk or cost to the municipality. 

1.3 The successful tenderer shall provide adequate inspection and maintenance 

services and furnish regular performance/condition reports. Tenderers are required 

to state in the Tender Form and Form of Acceptance, Form B, the intervals of 

compulsory inspection and maintenance services, and where these services will be 

carried out (The contractor shall be responsible to schedule and recall busses for 

scheduled maintenance and inspections 

Should the Contractor identify repair work not covered by the agreement, such 

instances shall be reported to the Deputy Manager: Corporate Fleet Management 




(9 Bosman Street), giving full details of the instance and the reasons why the work 

is not considered to be covered by the agreement, for his approval. Only instances 

approved by the Deputy Manager: Corporate Fleet Management (9 Bosman Street) 

as the representative of the Municipality may be processed. 

In the case of a dispute the Municipality reserves the right to call on the Retail 

Motor Industry organization (RMI) to investigate and settle the matter and their 

ruling shall be considered as final 

THE BUSES SHALL BE REGISTERED AND TO THE MUNICIPALITY (AS THE 

TITLE HOLDER AND OWNER) AT THE END OF THE CONTRACT PERIOD WITH 

NO RISK OR COST TO THE MUNICIPALITY WHATSOEVER. 

LEASING CONDITIONS AND RESPONSIBILITIES 

(i) 

(ii) 

(iii) 

(iv) 

Tenderers are required to state the monthly leasing amount for the leasing 

category concerned of expected distance (Km’s) travelled per month and the 

amount per distance (Km’s) charged for the excess distance (Km’s) travelled. 

Tenderers shall submit full details of their leasing conditions and the 

responsibilities indicating in all respects the extent thereof with reference to 

the Municipality, the Vehicle Supplier/Repair Agent, and the financing 

institution regarding the required vehicles, as well as the equipment, etc. 

Successful tenderers shall ensure that a satisfactory service and 

maintenance support is provided by their nominated Repair Agents. 

It is therefore required that the tenderer obtain a commitment and declaration 

from their nominated Vehicle Supplier/Repair Agent and Equipment 

Supplier/Repair Agent (preferably situated within the City of Tshwane 

Metropolitan Municipality region) , in writing, that they shall register as a 

service providers on the City of Tshwane Metropolitan 

Municipality’s vendors register and that they take note and accept the 

Municipality’s General Conditions of Contract and accept the payment 

conditions (Clause 16: Payment) for any service or repair that may develop 

on the make/model vehicles offered against this contract. 

In order to streamline the accident repair process of leased vehicles against 

the Municipality’s contracted insurance it is preferred that the Municipality’s 

contracted Body Repair and Spray painting agent/s (appointed by means of a 

competitive tender process) be utilized. Stated requirements for the 

Municipality’s contracted Body Repair and Spray painting agent/s are as per 

Annexure B. 

Should a leased vehicle, as a result of the successful tenderer’s or any of his 

partners’ non-performance, cause the vehicle to be out of service for thirty (30) 

days or more, the Municipality reserves the right to suspend the lease rate 

payment of that vehicle until the matter is resolved to the satisfaction of the 

Municipality. 

LEASING AGREEMENT 

Contract documents (leasing agreements) are not being submitted in this instance 

and the official Acceptance Letter and your tender (if successful) are being 

accepted as binding in terms of clause (c) (final paragraph) of the Form of Tender 

and Form of Acceptance, Form B, which reads: 

“(c) that, if my/our tender is accepted by the CITY OF TSHWANE either wholly or 

in part, and I am/we are notified of the acceptance, I/We agree to be bound 




by the terms of the agreement constituted by my/our said tender and the 

acceptance thereof by the said THE CITY OF TSHWANE, until a formal 

contract has been executed between myself/ourselves and the CITY OF 

TSHWANE, and that if I am/we are not required by the CITY OF TSHWANE 

to execute such formal contract, I/We undertake to be bound by the terms of 

the agreement constituted by my/our said tender and the acceptance thereof 

by the said THE CITY OF TSHWANE.” 

COMMENCEMENT OF THE LEASE TERM 

A ‘commencement of the lease term’ document will be provided to the successful 

tenderer (the institution to whom the monthly payments will be made) for each 

vehicle. This document will capture and record each vehicle’s details, leasing 

conditions and contact start date. 

PRE-APPROVAL OF FINANCING OF THE LEASING CONTRACT. 

It is required that tenderers wishing to tender against this tender obtain approval 

from their principals/financing institutions to engage into a leasing contract of the 

magnitude of this tender with the City of Tshwane (CoT), prior to tendering. Proof 

that your principals/ financing institutions accept the CoT’s credit rating shall 

be included in the tender document/offer. 

3. EQUIPMENT AND ACCESSORIES 

The successful tenderer(s) shall tender for complete vehicles including all the 

equipment and accessories (and optional extras) where applicable and shall be 

responsible to have such items supplied and fitted, as required by the Municipality. 

The successful tenderer shall be responsible for the delivery of the complete 

vehicles inclusive of the equipment and accessories. 

Note: The vehicle supplier shall be the main contractor. 

O 

PROCUREMENT STRATEGY 

• Programme for delivery 

The successful tenderer shall provide a complete delivery schedule for the 

contract on receipt of the official order (Letter of Acceptance). A delivery 

progress meeting shall be held on a weekly basis and shall be the responsibility 

of the leasing company to give feedback on the building processes as well as 

scheduled delivery dates. The scheduled meetings shall be held with all the 

relevant stakeholders (tenderer, motor dealer, body builder and fitment centres) 

and the Deputy Director at tel: (012)3580819 or 0729979556. 

• Batch order process 

The quantities indicated against each item are only approximate figures and the 

Municipality does not guarantee to purchase this or any quantity. However, the 

Municipality may purchase more than the approximate quantity indicated. 




• Tests/Inspections and training 

INSPECTION OF VEHICLES AT BODY BUILDERS 

It is required that officials of the City of Tshwane inspect the units after the 

tender has officially been awarded. These inspections shall be carried out as 

follows: 

(i) When fitment of body and equipment is 50% completed on chassis. 

(ii) Complete fitment, before carpeting/spray-painting. 

(iii) Final inspection prior to delivery. 

Deputy Director at tel: (012) 358-0819 or 072 9979 556 shall be responsible 

to co-ordinate the above inspections and arrangements shall be 

communicated at least three (3) days in advance. Any directives or 

approvals furnished outside this arrangement shall be considered as 

unofficial and not binding and will not be signed off during delivery and 

commissioning of the vehicles and equipment concerned. 

CONTRACTOR RESPONSIBILITIES / SERVICES: (OPERATING LEASE) 

MAINTENANCE INSPECTION SERVICES 

Tenderers shall provide adequate inspection services and furnish regular 

performance/ condition reports. Tenderers are required to state in the Tender 

Form and Form of Acceptance, Form B, the intervals of compulsory inspection 

and maintenance services, and where these services will be carried out, during 

the warranty period. After the warranty period inspections shall be carried out 

for the duration of the contract. 

Note: Only requests for service and maintenance accompanied by an official 

Municipality order for the vehicle concerned may be processed. Claims for 

payment of work not covered by the agreement shall not be considered should 

this requirement be ignored 

Certification and training: 

The Manufacturer must provide suitable and sufficient service and repair 

capabilities within the purchaser’s operating area. Such capabilities must be 

provided for both the chassis and the body and will be available from the date 

of delivery of the first Bus. 

During the warranty periods, the Manufacturer must provide sufficient staff and 

facilities to enable, as a minimum, an inspection of any service problem 

affecting either the chassis or the body in a timely manner of any service 

problem becoming apparent. 

Full service, maintenance and workshop information, and spare parts lists, 

must be provided by the Manufacturer before the first Bus is delivered (to the 

operator). All information, manuals and drawings must be written in the English 

language. 

The Manufacturer must also provide the Tshwane Bus Services (TBS) with all 

OEM documentation, which includes but is not limited to all instructions, 

manuals, service, maintenance and repair bulletins, information instructions or 

similar, training materials and other documentation to be prepared by the 

Manufacturer to enable the TBS to operate and maintain the Buses in 

accordance with the manufacturers’ guidelines. These documents must be 

provided in a manner that is auditable and understood by both the operator and 

manufacturer. 




The TBS shall be granted sufficient theoretical and practical training to enable 

the TBS to attain the prescribed competency level according to the assessment 

criteria for the applicable unit standard. 

Training for the TBS technical team on delivery of the buses to be fully 

paid for by the supplier. 

TESTING AND ACCEPTANCE 

The TBS may test, examine, measure or take such other action as is necessary 

to determine whether the Buses are in accordance with this document and any 

other mutually agreed documentation considered and agreed as appropriate 

between the TBS and the manufacturer, which will include on road 

performance testing as part of the acceptance process. 

As a condition precedent to Acceptance for each Bus: 

A letter outlining the compliance (and non-compliance) to this document must 

be issued by the Manufacturer. 

(a) The Manufacturer must provide the TBS with: 

i. a weighbridge ticket; 

ii. 

iii. 

a set of signed pre-delivery checklists (covering, as a minimum, the 

requirements for the chassis, transmission, body, air conditioning and 

destination equipment as described in the Technical Specification); and 

a set of wheel alignment figures for each Bus. 

(b) All safety systems for each Bus, including but not limited to the door safety 

system must be fully commissioned and certified by the Manufacturer as 

complying with the requirements of the Technical Specification; 

(c) Each Bus must be fuelled to at least 25% of its full rated capacity. 

OPERATIONAL LIFE 

The Manufacturer acknowledges that: 

(a) It will take all reasonable steps in the design of the Buses and their 

production processes so as to provide a Bus designed to withstand the 

dynamic and operational loads imposed on it during normal operations for a 

service life of 15 years commencing from the relevant Date of Acceptance and 

on the basis that the Buses travel an average of 100,000 kilometres per year 

for 15 years and provided the Buses are serviced and maintained in 

accordance with the OEM Documentation; 

(b) Each chassis frame is designed to withstand the dynamic and operational 

loads imposed on it during normal operations for the period not less than (15) 

years commencing from the relevant Date of Acceptance, provided that 

maintenance has been carried out generally in accordance with the OEM 

Documentation. 

(c) The destination equipment is designed to remain operational and fit for its 

intended purpose in accordance with the requirements of the Contract of Sale 

for a minimum period of ten (10) years for replacement parts from the Date of 

Acceptance of the relevant Bus; 

(d) The body frame will not fail due to corrosion and will remain operational and 

fit for its intended purpose in accordance with the requirements of the Contract 

of Sale for a minimum period of ten (15) years from the Date of Acceptance of 

the relevant Bus; 

(e) The body frame will not fail due to structural deficiencies or problems and 




will remain operational and fit for its intended purpose in accordance with the 

requirements of the Contract of Sale for a minimum period of fifteen (15) years 

from the Date of Acceptance of the relevant Bus; and 

(f) Spare parts will be available for all Goods for a period of not less than fifteen 

(15) years from the Date of Acceptance of the last bus to achieve Acceptance. 

Where advances in technology (particularly regarding, but not limited to, 

electrical and electronic equipment) make provision of identical spare parts 

impractical, the Manufacturer guarantees that replacement non-identical spare 

parts will be interchangeable and will not degrade the performance or life of the 

Buses. 

(g) Where used in this clause a "failure" means any incident, malfunction, 

intermittent condition or failure of any component or piece of equipment, in 

relation to a Bus for which the Manufacturer is responsible, and which requires 

passengers, or if no passengers are on the Bus, would require passengers to 

be transferred to another Bus to complete their journeys. 

(h) For the avoidance of doubt, and without limiting the above paragraph, a 

failure does not include failures in relation to a Bus resulting from deliberate 

abuse, mishandling, improper storage, accidental damage or failure or 

malfunction of additional equipment not provided by the Manufacturer such as 

radio and automatic fare collection equipment (unless caused by the 

Manufacturer). 

WARRANTY 

The vehicle warranty (all components) will be as per the manufacturer’s 

standard warranty terms and conditions and as laid out in their warranty 

manual/policy. 

• Incidental Services (Clause 13 of the GCC) 

SPARES 

Tenderers (and Vehicle Supplier/Repair Agent and Equipment Supplier/Repair 

Agent) shall guarantee to undertake to carry a local stock range of essential 

spares and subsidiary equipment for at least 15 years. A written statement to 

this effect is required 

Tenderers shall list essential spares with prices that are mended to be 

kept on hand by the Municipality. 

DRAWINGS 

The following drawings shall be submitted with your tender documents: 

Detail arrangement drawing of the bus complete with mounted equipment, 

showing tenderer’s proposal and indicating all essential features, dimensions 

and weight distribution shall be submitted with their offer. Tenderers who do 

not submit these drawings shall be disqualified. 

Tenderers must also submit photographs, pamphlets and/or illustrations, 

together with their tender documents of a similar vehicle with all mounted 

equipment as specified. 

DOCUMENTS/MANUALS 

As the vehicles will be admitted into the Municipality’s Fleet Management 

Information system the following documents shall be supplied for each vehicle 

on delivery: 




a) A copy of the registration document, 

b) A copy of the signed agreement document, 

c) A delivery note indicating the chassis and engine serial numbers of 

each vehicle, and, 

d) An invoice indicating the VAT registration number and that the invoice is 

a " tax invoice" or "belastingfaktuur" (the exact words) clearly stating the agreed 

monthly leasing amount payable for the vehicles concerned, as per the Letter 

of Acceptance (official order). 

The successful tenderer shall supply the following manuals/books free of 

charge, as well as for the accompanying equipment on the vehicles, where 

applicable: 

For each vehicle: 

a) Three (3) only operator's manuals 

b) Individual vehicle service books. 

For each tender item: 

a) Three (3) only maintenance manuals 

b) Three (3) only spares manuals/ CD-ROMS 

Vehicles without any of the above items will not be accepted. 

O 

PARTICULARS TO BE INCLUDED ON THE SUPPLIER’S INVOICE 

PAYMENT 

Payment will be made as follows: 

A monthly leasing fee for the duration of the contract within thirty (30) days after 

submission of a Tax invoice or claim by the provider, provided it is in a new 

and good condition, properly serviced, ready for use, and in accordance with 

the accepted specification and provided an invoice is timeously submitted. 

Invoices shall be submitted within five (5) working days of the end of every 

month. 

Increases submitted after a period of three (3) months shall not be considered / 

paid. 

OTHER COST ESCALATION 

Where variable tender prices are tendered against a fixed delivery period, 

upward price adjustments will only be considered as follows: 

a) for real cost escalation up to the actual delivery date if delivery 

takes place prior to the original delivery date stated in this 

tender. 

b) for real cost escalation up to the original delivery date stated in 

this tender, if delivery takes place on or after this date. 

Such price adjustments will however be accepted only if the tenderer on 

delivery or thereafter submits a statement from his external auditors, wherein 

it is confirmed that the adjusted prices are in accordance with 16.3.1(a) or 




16.3.1(b) above, whichever is applicable. 

Tenderers who tender variable prices that are not coupled to an exchange rate 

alone, are requested to submit an expected monthly or quarterly escalation rate 

(which must exclude changes in the exchange rate) on the goods tendered for. 

LEASING MONTHLY RATE ESCALATION 

It is required that the escalation of the agreed monthly leasing rate over the 

contract period be linked to the Prime Interest Rate, in this instance. 

Tenderers are required to state the interest rate applicable to this tender 

(percentage (%) less than the prevailing Prime Interest Rate) as well as the 

total amount financed. 

O 

DELIVERY OF GOODS AND SHIPPING INSTRUCTIONS 

Delivery shall be made to the Deputy Manager: Corporate Fleet Management, 

9 Bosman Street, Pretoria for the purpose of registering the vehicles on the 

Municipality’s Fleet Management System and to officially place the vehicles in 

service. 

Tenderers shall state on the Form of Tender and Form of Acceptance, Form B, 

what period is required for delivery of each item after receipt of the official 

order, inclusive of equipment and accessories. 

O 

APPLICABLE NATIONAL AND INTERNATIONAL STANDARDS 

ROAD TRAFFIC ACT 1989 (ACT 29 OF 1989) AND THE OCCUPATIONAL 

HEALTH AND SAFETY ACT (ACT 85 OF 1993) 

SANS COMPULSORY SPECIFICATIONS 

Tenderers shall offer and supply vehicles in accordance with the requirements 

of the SANS compulsory specifications applicable to the category vehicles 

concerned. The vehicles shall also comply with the ISO 14000 series of 

standards on Environmental Management.. 

SECTION 1 – TECHNICAL SPECIFICATIONS: 

1. General requirements: 

All Buses must comply with relevant South African bus design specifications, 

instructions issued by the South African Department of Transport (DoT), SABS and 

the City of Tshwane. 

Each Bus must comply with all relevant South African and International Standards 

Codes including lawful directions of all competent authorities relating to or otherwise 

affecting the subject matter of the Contract. 

Where there is a conflict between any part of this Bus Specification the more 

stringent of the requirements will take precedence. 

‘Fully laden’ is defined as a full complement of driver, seated and standing 

passengers at 65kg/passenger, plus a full load of fuel and with the Bus in ‘ready for 

the road’ operating condition. 

Each Bus must be designed to maximise passenger comfort. Particular attention 

must be taken to minimise noise, vibration and harshness transmitted to passengers. 

Factors such as road noise and mechanical noise must be minimised. 




2. Operating requirements: 

The Buses must meet the following minimum operating requirements: 

Passenger Combined Seated: 35 – 40 

Standing Capacity: 10 – 20 

 

 

 

Traffic conditions: Frequent stopping in high density urban and suburban, plus longer 

distance limited stop services on roads with up to 100 km/h speed limits. 

Minimum average speed 12 km/hour including stops: 

Daily operating duration: 18 hours per day or up to 450 km per shift. Buses must be 

capable of achieving this without the need to refuel. 

Maximum road gradient: 18% (1 in 4). 

Maximum road cross-fall: Up to 7% (average 2% to 5%). 

 

 

Estimated service life: 15 years. 

Average annual distance: 3000km/bus/month. 

Highest shade temperature: 45 deg C. 

Lowest temperature: -5 deg C. 

Each Bus must be capable of accelerating, when fully laden, in accordance with the 

following requirements: 

 

 

 




Acceleration and gear changing (both up and down changes) must be smooth 

enough to prevent annoyance or discomfort to passengers. 

Each fully laden Bus must be capable of stopping, being held on the park brake, and 

re-starting without rolling back on sealed grades of not less than 18% (1 in 4), both 

uphill and downhill when fully laden. 

The Buses must meet the performance for operating on gradients as submitted by 

the purchaser. 

The Buses must suffer no structural failures or other problems attributable to the 

negotiation of roundabouts, speed bumps, slow points and other traffic calming 

devices encountered in high density urban and suburban areas, plus longer distance 

limited stop services on roads with up to 100 km/h speed limits. 

3. Dimensions: 

Each bus must conform to the following requirements, in fully seated form, 

Requirement Dimension: 

Maximum length (mm) 12,000 

Maximum width (mm) excl. mirrors and side lamps 2,500 

Maximum height (mm) 3,000 




Wall to wall turning circle diameter (mm) 20,000 

Minimum approach angle (deg.) fully laden 7.0 

Minimum departure angle (deg.) fully laden 7.0 

Maximum height from ground to the top of door steps un-laden (mm) 410 

4. LAYOUT 

Each bus must be right hand drive; each bus must have at least 2 doors both on the 

left hand side of the bus, referred to as front and rear doors: 

The front door must: 

have a minimum clear width of 950 mm between the handrails; and 

be located in front of the front wheels 

be capable of being used for entry and exit 

The rear/middle door must have: 

a minimum clear width of 950 mm between the handrails. 

be located ahead of the rear wheels 

5. SERVICE ACCESS 

All components of the buses which may require servicing at intervals of 120,000 km 

or less must be readily accessible without the need to remove fixed panels, frame 

members or fittings. 

All service related breakdown items must be located on the near side of the bus 

body. Typically a left hand side, a right hand side and a rear engine door would be 

required for exterior access to the engine area. 

Floor hatches are to be designed in accordance with the Body Builder’s Instructions 

supplied by the chassis manufacturer as a minimum requirement. 

All exterior hatches and doors must be made from a durable and lightweight material 

and be provided with gas struts or similar devices to keep the hatches or doors open 

and positively closed. Doors that open vertically (i.e. the hinge line is horizontal) must 

open to at least 150 degrees from the closed vertical position. 

From the exterior of each Bus, it must not be necessary to enter the interior of the 

bus in order to fill or replenish any fluids, except for the automatic transmission fluid. 

With the exception of equipment that must be accessible in an emergency, all 

hatches and doors shall be provided with suitable locking devices. 

These are: 

(a) 

(b) 

(c) 

(d) 

6. CHASSIS 

budget locks for exterior hatches and doors; 

quarter turn fasteners for internal floor hatches; and 

key locks for drivers lockers 

All service access locks to be identical to driver keys. (but different from the 

service keys). 

The Chassis / engine and transmission must be assembled and completely knocked 

down in South Africa. Hang on parts (fuel tank, tyres, batteries and wheel rims). 

For the chassis which could be localised should be bid specific. 




Each Bus must be designed to permit all mechanical and chassis-related 

maintenance to be carried out from the exterior or from an under floor pit. Buses may 

not necessarily be maintained with the aid of overhead jacking facilities. 

Each Bus must be designed for towing. 

A towing coupling must be fitted at the front end, together with an air coupling to 

release the spring brakes and charge the Bus’s air system. 

A suitable jacking point must be provided adjacent to each wheel, and each Bus 

must be designed to permit jacking without causing any structural or other damage. 

Provision must be made to support each axle of the Bus by means of axle stands 

when any portion of the Bus is lifted. 

Each Bus must be geared for maximum economy in normal operation. 

Each Bus must be speed limited so that it will not exceed 100 km/hour. 

Protection must be provided at the rear of the Bus for the engine, cooling system and 

all other mechanical and electrical equipment in order to minimise the effects of any 

rear end collision or under-run. Such protection must include under body and rear 

end protection. 

7. Engine: 

The Bus shall be powered by diesel and shall be designed to minimise oil changes. 

Each engine shall, as a minimum, meet the “Euro 5” emissions standards at delivery, 

with the Bus in full operating condition. 

The engine shall have at least 6 cylinders, and have a turbocharger with intercooler. 

The engine minimum net power shall be 185kW as per ISO 1585 (@2200rpm) 

The engine minimum torque shall not be less than 900 Nm as per ISO 1585 (@ 

1,200rpm - 1,600rpm) 

Engine Compartment 

The design of the engine compartment and the materials used within or near to it 

must be such that high pressure hot water and steam cleaning equipment using 

detergents will not cause damage nor affect the operation of the Bus. 

No flammable material, or material likely to become impregnated with fuel or 

lubricants, must be used in or near to the engine compartment or within induction or 

exhaust systems. 

Accumulation and or retention of fuel, lubricants, vapours or gases in any part of the 

engine compartment must be prevented by suitable layout of the compartment and 

the provision of drainage orifices. 

Insulating materials used in or near to the engine compartment must be suitably 

protected against accidental damage or wear and tear. In particular, any surface 

coatings and or coverings must be sufficiently robust so that they will not tear or be 

damaged easily. 

The engine compartment must be suitably sealed to prevent ingress of fumes or 

gases into the passenger compartment. 

Engine Controls and Protection 

Engine start and stop controls must be provided both in the driver’s cab and at the 

rear of the Bus, adjacent to the engine. 




Engine start and stop controls must be clearly labelled with the words ‘Engine Start’ 

and ‘Engine Stop’, in English, as appropriate. 

Each engine stop control must require only a simple action and must be effective 

immediately. 

A control must be provided adjacent to the rear engine start and stop controls to 

enable maintenance staff to isolate the start and stop controls in the driver’s cab. 

Warning lights and/or buzzers must be provided to alert the driver to: 

(a) 

(b) 

(c) 

Low oil pressure 

High coolant temperature 

Low coolant level 

A Micro switch, proximity switch, or similar device, must be fitted to the rear engine 

door, arranged so as to prevent the engine from being started from the driver’s cab 

when the engine door is open. It must still be possible to start the engine from the 

rear engine controls with the rear engine door open. 

A fuel gauge must be fitted to the dash panel. 

8. Transmission: 

The operation of the transmission must be fully automatic. It must comprise a torque 

converter in combination with a multi-ratio gearbox. 

The transmission must incorporate an integral hydraulic retarder. In all cases the 

operation of the retarder must be controlled by the release of the accelerator pedal or 

the application of the brake pedal. 

The transmission selector must be of the push button type located to the right of the 

steering wheel. Separate buttons for forward movement, Neutral and Reverse 

movement is required. 

The transmission selector must be in neutral before the engine can be started. 

It must not be possible to: 

(a) 

(b) 

Engage reverse gear while the Bus is moving forward; or 

Engage forward gear while the Bus is moving backwards. 

The transmission must be controlled in such a way that it suffers no damage if: 

(a) 

(b) 

Reverse gear is selected while the Bus is moving forward; or 

Forward gear is selected while the Bus is moving backwards. 

An audible reversing alarm must be fitted, integrated with the on-board management 

system (where fitted) and arranged to sound whenever reverse gear is selected. An 

option of a verbal warning system when reverse is selected should be made 

available. 

The automatic transmission must be so controlled to prevent engine over revving in 

the intermediate gears and gear selection is not possible unless the engine is at idle. 

9. Steering: 

The Bus must be fitted with power-assisted steering which permits manual steering in 

the event of failure of the power-assistance. 




The steering wheel must be separately adjustable for height and angle to suit 

individual driver preference for drivers ranging in size from the 5th percentile female 

to the 95th percentile male 

10. Air System: 

The design of the air system must be such that the air compressor is provided only 

with clean and filtered air. 

Compressed air from the compressor must pass through an oil and water separating 

device fitted with automatic drainage before it enters the rest of the system. 

The front end coupling must be arranged so that, in addition to releasing the spring 

brakes, it enables the Bus’s air system to be fully charged, allowing operation of all 

pneumatically-operated equipment. 

11. Braking System: 

The air system must be able to be fully charged from empty within three minutes at 

an engine speed of 1500 rpm. 

All wheels must have disc brakes, and all brake pad clearances must automatically 

adjust. 

A means of visually determining brake pad wear at each wheel must be provided. It 

must not be necessary to dismantle or remove any components to ascertain brake 

pad wear. 

Under normal operating conditions, there must be minimal brake noise from the discs 

or pads during service or emergency braking. 

A means of determining air pressure must be fitted in the driver’s instrument panel, 

showing both brake circuit and brake cylinder pressure separately for each axle. 

A separate air reservoir must be provided which must be capable of releasing the 

brakes in the event of a general loss of air pressure. 

If the passenger door is opened and the Bus is stationary, the rear axle brake must 

be activated and the engine throttle must be returned to idle and the Bus must be 

incapable of moving. 

The application of the rear axle brake to comply with the requirements of clause must 

produce a nominal retardation rate of 20%g (with a tolerance of +/-5%g) to the Bus. 

Each Bus must be fitted with electronic Anti-Lock Braking (ABS) on all wheels. 

All disc pads must provide a minimum services life of 50,000 km when used in 

normal operations before replacement is necessary. 

The Bus must have disc brakes on all axles and brake pad wear limit indicators must 

be fitted. 

12. Diesel Fuel Storage, Filling and Feed System 

The minimum fuel tank capacity shall be 300 litres. 

Each fuel tank must be adequately baffled against surge. 

The fuel filler must be provided on the nearside or offside of the Bus, below waist rail 

level and recessed inside the body line. 

The fuel filler cap must be adequately secured so that it cannot become detached. 




The filler cap and spout must be arranged so that a straight cylinder of 70mm 

diameter can be inserted for a distance of 200 mm. 

The filler cap and spout must be arranged for use with a high speed refuelling system 

nozzle which delivers fuel at a minimum rate of 65 litres / minute. At this rate of fill, no 

“blow back” of fuel must be experienced at any stage. 

No part of the fuel feed system must be located in the driver’s cab or the passenger 

compartment. 

All parts of the fuel system must be protected from damage caused by contact with 

the ground or from flying debris, and from fatigue or wear generated in normal 

service. 

Any fuel leaking from the system must be able to flow away freely onto the ground 

without coming into contact with the exhaust system or any other hot surfaces, or on 

brakes wheels and tyres. 

All pipes and connections must be located to facilitate visual inspection, 

disconnection and re-connection without dismantling any covers, ducts or similar 

components. 

All fuel lines must be manufactured from steel or other suitable materials fit for this 

purpose. 

A protection plate must be fitted under the fuel tank to prevent damage to the tank 

underside. 

13. Cooling System 

The Manufacturer must ensure that regardless of whether a Bus is stationary or in 

motion, the cooling system is so rated that the Bus does not overheat when in 

continuous operation under normal conditions on full power and the Bus fully laden to 

its rated GVM. 

The cooling system must incorporate a suitable drive system that will require no 

adjustment between major services. 

The radiator and fan drive must be located in such a way that they are protected from 

accident damage in the event of a collision with another Bus, stationary object or a 

moving vehicle. 

An external gauge or sight glass or similar device must be provide for checking the 

level of the cooling water without the need to open a door or hatch. 

Radiator air intake systems must be designed so as to minimise injection and 

accumulation or blockage by debris and particles normally encountered in operation. 

The radiator must be mounted on the driver’s side of the Bus. 

Radiators and associated cooling equipment must be accessible, in order to provide 

for external cleaning of both sides of the cores. This must include easy separation of 

the radiator and any adjacent intercooler or other equipment or structure without the 

loss of any engine coolant. 

The radiator must not require cleaning externally more frequently than once every 

30,000km with all coolant hoses being of the silicon type and pipes to be made of 

stainless steel or other materials which will not deteriorate. 

14. Parking and Emergency brakes 

A fail-safe parking brake must be fitted on each Bus. 

The parking brake control must be located to the right of the steering wheel and 

within easy reach of the driver. 




If the parking brake control is not in the applied position and the ‘engine start’ key is 

turned off or the engine has stopped rotating an audible and visual alarm must 

operate under all conditions. The alarm must continue to sound until either the 

ignition is turned on or the parking brake is placed in the applied position. The alarm 

must continue to sound if the battery master switch is switched off. 

An audible alarm must be activated whether the engine is running or stopped, 

whenever the driver’s cabin door is open and/or the driver’s seat belt is unbuckled 

and the park brake is not applied. This alarm must be deactivated by the application 

of the park brake or the cabin door closed or seat belt buckled. 

To avoid bus runaways, with 

(a) A passenger door open; 

(b) The engine either running, or stopped; and 

(c) The Bus stationary 

The rear axle service brake must automatically apply and remain applied until either 

the accelerator or brake is depressed. 

A separate driver operated ‘Bus Stop’ brake must not be fitted. 

15. Suspension 

A self-levelling air suspension system must be fitted to each Bus. 

The suspension system must permit: 

(a) ‘kneeling’ at the front doorway; 

(b) A ‘suspension lift’ setting to raise the Bus over obstructions. 

Each Bus must be prevented from moving with the suspension ‘kneeling’ and must 

be prevented from ‘kneeling’ while moving. 

Each Bus must be restricted to moving at a speed up to 30 km/h with the suspension 

in the ‘lift’ condition. If the ‘lift’ setting is operated while the Bus is moving at a speed 

greater than 30 km/h, it must not activate or reactivate until the raise switch is 

operated. 

The time to lower each Bus from the normal height to the ‘kneeling’ height must not 

exceed eight seconds, and the time to raise the Bus from the ‘kneeling’ height to the 

normal height must not exceed eight seconds. 

The time to raise the Bus from the normal height to the ‘lift’ height must not exceed 

eight seconds, and the time to lower the Bus from the ‘lift’ height to the normal height 

must not exceed eight seconds. 

Visual warnings must be provided to alert the driver that the Bus’ suspension is either 

in the ‘kneeling’ or the ‘lift’ condition. 

16. Wheels and Tyres 

All wheels are to be fitted with steel rims. 

Preferred tyre size is 295/80R 22.5. However, alternatives will be considered. 

All wheels and tyres must be identical and interchangeable between all wheel 

positions. 

17. Instruments and Controls 

A removable ‘engine start’ key must be fitted or some manufacturer approved engine 

start system. All “Engine Start” keys and barrels supplied must be identical, so that 

any key can start any Bus supplied. 




Each bus must be incapable of being started and or driven without the use of the 

‘engine start’ key or some other manufacturer approved engine start system. 

All instruments and controls must be clearly identified by means of pictograms and or 

signs written in the English language. 

In the event of only pictograms being supplied for the identification of any warning 

indicators, a suitable transparent sticker explaining in the English language the 

meaning of the symbols must be provided and must be fitted to the offside driver’s 

side window. 

Where an audible warning is provided (e.g. for Bus malfunction, turn indicators, 

reverse gear, kneeling and lifting, wheelchair ramp operation, etc.) it must be loud 

enough to attract the driver’s attention but not loud enough to cause discomfort or 

annoyance to passengers and in any event must be less than 85 dbA in cabin area. 

18. Exhaust System 

The exhaust system must comprise a stainless steel exhaust pipe from the manifold. 

Flexible pipe sections must also be used and be made of stainless steel. 

The exhaust system must be suitably shrouded to prevent accidental contact with hot 

surfaces in areas where access is required to perform regular servicing and 

maintenance. 

The Manufacturer must ensure that engine air intake is complying with the chassis 

manufacturer’s recommendation in relation to the required Euro V emission standard. 

A water trap must be fitted and positioned so that air cannot be heated by close 

proximity to the exhaust system. 

The exhaust outlet must be as near as practical to the rear of the vehicle and 

discharge rearwards or to the right of the bus either horizontally or no more than 45 

degrees downwards and must not extend beyond the perimeter of the bus when 

viewed in “plan” view. 

19. ELECTRICAL SYSTEM 

Each Bus must be provided with a 24 volt DC electrical system. 

The battery capacity and alternator output must be sufficient that, with the engine 

running continually at idle speed, the full output of the air conditioning can be 

achieved and all interior and exterior lights plus ancillary equipment can be on 

without draining the battery. 

The batteries must be mounted in a swing-out or pull out-crate for access and 

maintenance. The crate and hatch must lock so as to avoid the crate being left 

unsecured. 

A double pole battery isolating switch must be provided adjacent to the batteries to 

isolate power to the Bus if required. 

A manually operated battery master switch, which may be combined with the ‘engine 

start’ switch, must be provided on the driver’s instrument panel. 

An “Oldham Crompton” bus booster socket (part number 6.008.25) or similar 

interchangeable connector must be fitted but for safety reasons, not on the offside of 

the bus. 

The main electrical box must be installed inside the Bus. 

The electrical system must be designed such that sensitive electrical equipment such 

as radios, destination equipment, interior lighting and ticketing equipment are 

electrically isolated during engine cranking to avoid voltage spikes. 




All electrical equipment must conform to the requirements of SABS. 

The Manufacturer shall wire and install a radio and PA system with 8 speakers. 

Multiplexing – the bus body and chassis must incorporate a multiplex wiring system. 

Such a system may control all major chassis and body functions such as lighting, 

safety systems, door systems, public information systems. The system includes an 

on board management system with driver graphical interfaces. 

The Manufacturer shall provide an appropriate location to mount a bus tracking / 

automatic vehicle location device. This device shall need to be connected to the 

battery electrical system so that data can be downloaded and uploaded from the 

device when the bus is parked overnight and the ignition is not on. It is likely that this 

device will need to be connected to the odometer and the Manufacturer shall work 

with the chosen supplier to facilitate this. 

20. BODY 

The specification stipulated will meet minimum 80% threshold and 

requirements for local production and contents in respect of bus/bus body. 

21. General body construction: 

The Manufacturer must provide evidence that recognised design and evaluation 

techniques have been used in the design of the body frame. The materials used in 

the frame such as: 3CR12; 304 stainless steel; galvanised steel or 6000 series 

aluminium alloy, must be detailed. 

Two skids must be fitted at the front corners of each Bus, and two skids must be 

fitted at the rear corners of each Bus. Each skid must be securely attached to the 

chassis or under-frame of each Bus. 

Suitable protection must be provided allowing for level boarding via boarding bridge 

at all stations 

Suitable precautions must be taken to minimise the effects of any collision on the 

driver, steering and braking controls. 

Suitable precautions must be taken to minimise the effects of any collision on 

passengers, particularly including side impacts in the low floor section. 

Suitable protection must be provided for the rear end units (engine, transmission, 

radiator etc.) to minimise damage in the event of a rear end collision. 

The bodies must be constructed so as to allow, as far as possible for repair and 

maintenance by using quickly replaced ‘off the shelf’ parts and sub-assemblies. 

All internal components and trim with any fixings exposed to the interior of the Bus 

must be fixed using tamper-proof components which are not readily removable 

without special tools. Acceptable fixings include such items as Allen head screws, 

and screws with special head designs. Normal slotted screw fixings are not to be 

permitted. 

Interior panels must be durable and lightweight and be bonded or mounted with 

threaded screws or suitable methods to ensure panels do not work loose or rattle. 

Self-tapping screws are not acceptable. 

The Manufacturer must ensure that the top corners of the body cross-section are 

curved rather than having sharp corners, and otherwise designed so as to minimise 

the damage caused by collision with overhanging branches, canopies, signs etc. 

The cant panel areas must be capable of being readily repaired or replaced without 

disturbing the roof centre or adjoining roof sections. 




22. Exterior 

The exterior surfaces of each Bus must be free of protrusions likely to cause injury to 

pedestrians or Bus occupants. 

The Manufacturer must ensure that fluids will not penetrate the structure or panelling 

or the interior of the body whether due to weather or operating conditions, the use of 

bus washes or other cleaning methods, or by any other means. 

Exterior panels including roof panels must be durable and lightweight either 

fibreglass, aluminium or other suitable materials and must be fully segregated below 

floor / seat rail and only partially segregated above floor / seat rail. All exterior panels 

must be easily replaceable without disturbing any adjacent panels or window(s). 

Guttering must not be joined over any doorway. 

The front and rear corner panels must be made up as sub-assemblies and must be 

easily replaceable without disturbing any adjacent sections. 

The front and rear bumpers must be made from a material which is durable and 

lightweight, in three sections and each section must be easily replaceable without 

disturbing any adjacent sections. 

Each Bus must be painted using an appropriate automotive paint process in up to 4 

colours to meet the City’s required livery (specified separately). The Manufacturer 

must ensure that all preparation and painting, is carried out in strict accordance with 

the manufacturers’ written instructions and specifications. 

Where possible the layout of the colour scheme and the provision of joints between 

parts must permit replaceable panels to be painted in only one colour to assist in the 

provision of spare parts. 

On all Buses a stainless steel panel, at least 120 mm in width must be provided 

below the fuel filler aperture, extending to the bottom edge of the body side panelling. 

The roof panels shall be designed to prevent water intrusion for the service life of the 

bus. 

The bus must be fitted front and rear with heavy duty mud flaps. 

23. Floor, Steps and Floor Edges 

The floor must be covered in an appropriate, durable, lightweight flooring material, 

and all joints must be welded and or fully sealed to prevent water ingress. The front 

entry area to the point no further forward than the rearmost point in the entry door 

must be covered in a contrasting colour. A contrasting colour must also be used in 

the rear door opening area. 

The disabled access areas must be highlighted by contrasting blue coloured flooring. 

Each front entry floor area must have one set of 70 mm yellow ‘No Standing Area’ 

lettering inlaid. Painted lettering is not permitted. 

The floor structure and flooring material must be impervious to moisture penetration. 

The floor structure will be warranted for 10 years and the floor covering (vinyl) will be 

warranted for 5 years. 

The floor profile must be designed to eliminate pooling of water when the Bus is 

parked on a level surface. 

The floor covering must continue up the sides of the Bus as far as the underside of 

the body side seat rails. 

Sharp corners, both horizontal and vertical, must be avoided. 




All step and platform edges must be fitted with contrasting edging mounted in an 

aluminium step edge strip. 

24. Passenger Doors 

Doors will be fitted with locks unless specifically requested to be omitted. 

The front and rear doors must be two-leaf inward opening, with full depth glazing. 

25. Glazing. 

All side windows including the emergency exits must be made from toughened grey 

coloured glass with 48% light transmission, except that the glass covering any 

external destination indicator or display must be separate from the other windows 

and must not be tinted. 

Two emergency exit windows must be fitted with fixed grey coloured toughened 

glass, with 48% light transmission. The rear window shall be the main emergency 

exit window with the manufacturer to specify the second window location with both 

emergency windows clearly demarcated as such. 

All side windows, rear windows and door glass excluding the emergency exit 

windows, must be fitted with a replaceable internal film. The film must be clear and 

must be easily replaceable. The film must be designed to protect the window glass 

from scratching and vandalism must provide the window glass with additional impact 

protection and reduce the heat transfer into the driver and passenger compartments. 

The film must ensure that the glass remains intact in the event of glass breakage, 

whilst not inhibiting emergency access. 

Side passenger windows may be bonded, rubbered in or combinations of those 

systems. 

For bonded passenger windows, the windows must be able to be replaced without 

the need to reinstate corrosion protective coating on the bus body frame. 

The minimum number of ‘Break Glass’ hammers must be provided , together with 

suitable markings, for use as emergency exits. 

‘Break Glass’ hammers must be retained with high tensile heavy duty wiring and 

must activate an audible and visible alarm when removed from their mounting. For 

emergency use, a spare loose hammer is to be provided in the driver’s cab. 

The windscreen preferably is to be a one-piece laminated glass screen, XIR type or 

equivalent with a heat film. Alternatives of split screen, and rubbered in mounting are 

acceptable. 

Where fitted, the rear window must be one piece flat toughened glass. 

A nearside front corner ‘peep screen’ must be provided between the windscreen and 

the front doors, dimensioned so as to provide vision of a one metre high person 

standing immediately adjacent to the window. 

Glazed modesty panels must be provided at the rear of the front doorway. They must 

be arranged so as to prevent passengers from trapping their fingers in the doors. 

The manufacturer shall warrant all glazing and bonding for a minimum period of 5 

years. 

The driver’s side window is to comprise twin sliding panels fitted with an impact film 

or be of laminated glass. 




26. Windscreen Wipers and Washer 

Large ‘fold over’ windscreen wipers must be fitted, and they must incorporate 

variable intermittent, normal and fast speeds. 

Windscreen washers must be mounted on the windscreen wipers so that they move 

across the screen with the wipers, with a minimum holding container capacity of five 

litres. 

The wiper motor and linkages must be easily accessible for inspection and 

maintenance. 

27. Body Insulation 

The body sides and roof of each Bus must be fitted with suitable thermal insulation. 

The thermal insulation must be incapable of absorbing moisture. 

The underside of the floor behind the rear axle must be fitted with suitable heat 

insulation, noise absorption and noise insulation material. 

28. Handrails, Stanchions and Bell Pushes 

The handrails and stanchions must conform to the Universal access requirements. 

Particular attention is to be paid to ensuring passengers can safely find handrails in 

the accessible area and in the vicinity of the driver’s cabin and door areas. 

All handrails and stanchions must be manufactured from powder coated stainless 

steel, with matching clamps and fixings. The hand rails should provide sufficient tonal 

contrast with the background against which they are viewed. As a safety feature, this 

degree of contrast should be 70%. 

Longitudinal overhead handrails must be fitted on both sides of the gangway, with 

moulded individual hanging straps for standing passengers. The hanging straps must 

be securely fixed longitudinally. 

Longitudinal handrails must be fitted to the interior body sides between any pairs of 

facing seats. Handrails are required either side of the doors to assist with boarding 

and exiting the vehicle 

Suitable transverse handrails must be provided on each bulkhead or screen ahead of 

any forward facing seats. 

Hanging straps must be installed in each Bus in accordance with standing capacity. 

Seat mounted grips must be aisle side mounted. The hanging straps mounted to the 

longitudinal hand rails must equate to a minimum of 65% of the total standing 

capacity. 

Palm-type bell pushes must be fitted to all stanchions adjacent to seats. 

Operation of any bell push must activate a bus Stopping Sign, which has an audible 

and visual warning for the driver, mounted at the front of the Bus, to illuminate until 

the door is opened. 

The nearside and offside bell push circuits must be completely separated in the event 

of failure. 

29. Seats 

Except for folding seats in the wheelchair area and seats in the rear deck area, seats 

must be cantilevered from the sides. Floor mounted seats with vertical leg are not 

permitted in the low floor areas. 

Seats must be roll top type seats with a vandal-resistant frames and backs. Full size 

cushions and squabs must be provided and must be easily removable for repair and 




replacement. 

Continuous seat rails must be incorporated in the body sides. 

A moulded padded grab rail or suitable alternative must be fitted to the top of each 

seat back (except for the rearmost row of seats). 

All passenger seats must be trimmed in PVC vinyl or wool over foam upholstery, or 

acceptable alternative. 

The driver’s seat must be trimmed in wool upholstery, or acceptable alternative. 

Particular attention must be paid to ensuring high levels of comfort for seated 

passengers, including seat padding and adequate knee and leg room. 

All folding seats, when deployed, must meet the same mounting, strength and impact 

requirements as the fixed seats. 

All folding seats must be able to be deployed in both the raised and lowered 

positions, and where possible an armrest must divide each seating position when the 

seats are deployed in the lowered position. 

The rear row of seats must be hinged or similar to allow for ready replacement of 

cushions and seat shells and for cleaning behind the seats. 

Two front wheel arch rests are to be fitted. 

30. Luggage Capacity 

A luggage rack must be provided. 

The design of the rack must prevent small items from rolling out. The aisle face of the 

rack is to be open to allow large items to be easily lifted out. 

Where luggage could come into contact with any window(s), suitable protection bars 

must be fixed to the body side to prevent damage to the window(s). 

Any luggage rack bars located adjacent to passenger seating positions must be fitted 

with suitable padding. 

31. Rear Vision Mirrors 

The nearside exterior rear facing mirror must be a heated electrically adjusted 

convex mirror mounted forward of the entrance doors and visible through the swept 

area of the windscreen, in accordance with current standard. In the event of an 

impact, all components must be separately replaceable and the mirror head must be 

mounted independently from the mounting bracket. Shear bolts are to be used to 

mount the mirror brackets to minimise damage to the frame in the case of an 

accident. The lower edge of the mirror must be no less than 2.1 metres from the 

ground with the Bus standing on level ground and at normal height. 

The offside exterior rear facing mirror must be a heated electronically-adjusted flat 

mirror, visible through the driver’s side window. 

External mirrors must be mounted on ‘knock-back’ arms that will move backwards in 

the event of impact. 

External mirror brackets must be mounted onto the body so as to minimise the 

possibility of the bracket detaching from the body. 

Interior mirrors must be in accordance with the purchaser’s current standards and 

must comprise a large centre-mounted convex mirror at the top of the windscreen. 

A convex header mounted mirror must be provided on the near side to provide the 

driver with a view of the wheel chair area and the area behind the driver’s cabin. 

It must not be necessary to move or adjust any interior mirrors to open any interior 

service doors or hatches (e.g. for destination or door equipment servicing). 




All mirror mountings must be designed to minimise vibration to the mirror head. 

32. Interior Lighting 

The interior lighting may be fluorescent or LED and covered by diffusers. 

The layout must include lighting in each body bay, including the rearmost bay. In 

addition, with the exception of the front doorway, the layout must include an 

additional light mounted over the doorway (i.e. there must be two lights in each door 

bay), which must be illuminated whenever the interior lighting is switched on. 

No more than two screws or other similar fastenings must be needed to be removed 

to replace a lighting element. 

A separate driver’s cab light must be fitted, illuminating the cab and the cash tray. 

This light must be activated whenever the front doors are open, and must also be 

operable at all other times by means of a separate switch. This light must not be 

fluorescent. 

A document reading light must be provided in the drivers’ cabin area and must be 

independently switched at all times. 

Interior lighting must be so designed as to minimise reflections on the front 

windscreen and side windows adjacent to the driver. 

Two lights must be provided in the engine compartment. 

33. Exterior Lighting 

Exterior lighting at the front must comprise two headlights, two park (or side lights), 

two front marker lights, two side turn indicators and two School Bus Flashing Lights, 

in accordance with the City of Tshwane requirements. 

All exterior registration plate, marker, indicator, school, stop and tail lights must be of 

the LED type. 

Exterior lighting at the rear must comprise two stop lights, two tail lights, two marker 

lights, two side turn indicators, two reversing lights and two School Bus Flashing 

Lights. An additional high mounted stop, tail and side turn light must be fitted at each 

side of the rear window, wired so as to operate in conjunction with the other rear 

lights. 

Exterior lighting and reflectors at the sides must be in accordance with the City of 

Tshwane requirements. Notwithstanding, a side turn and marker light must be 

located as close as possible to each wheel arch to assist the driver when turning. 

A fully waterproof external light must be provided adjacent to the entrance doorway, 

arranged so as to clearly illuminate the lowest door step edge, and also the kerb, 

pavement or road surface for at least 500 mm beyond the step edge and for at least 

the full width of the doorway. The light may be LED or other suitable form but must 

only illuminate when the respective doors are opened and the interior lights are on, 

and must be extinguished when the respective doors are closed. 

34. Driver Compartment 

The driver’s cab must incorporate: 

(a) A swivel based, spring suspension/air adjustable, driver’s seat, including a head rest and 

adjustable lumbar support, suitable for drivers ranging from the 5th percentile female to 

the 95th percentile male up to 150kg. 

(b) As an option, in the above item, mechanical lumbar adjustment may be considered 

subject to approval by the City of Tshwane. 

(c) As an option, in the above item, a non-swivelling, mechanical suspension, mechanical 

lumbar adjusting seat may be considered subject to approval by the City of Tshwane. 




(d) An adjustable blind mounted ahead of the driver to cover three quarters of the screen 

width. An optional electric blind may be considered. 

(e) An adjustable blind mounted to the right of the driver. 

(f) A driver’s coat hook and broom clip. 

(g) A personal driver’s locker and sufficient lockable space to house service equipment 

accessible by operational staff. 

(h) A fire extinguisher to be selected and located in compliance with the City of Tshwane 

standards. The minimum requirement is for a 2A:20B fire extinguisher fitted with a hose, 

located in a position as to be readily available. As an option, other fire suppression 

devices may be considered, subject to approval by the City of Tshwane. 

(i) A document holder capable of holding laminated A4 size documents. 

(j) An inclined foot rest for the driver’s left foot incorporating the emergency radio alarm 

switch and a 2nd switch in a convenient location. As an option, a third switch may be 

provided, subject to approval by the City of Tshwane. 

(k) As an option, the emergency alarm may incorporate bus horn and headlight flashing 

functions, subject to approval by the City of Tshwane. 

(l) A cup holder arranged so as to minimise the risk of accidental spillage of any fluids over 

the driver, passengers or equipment. 

The dash console must give fingertip control of all switches and controls. 

The driver’s dash is to be designed to be incorporated in a dash riser which has 

removable panels fitted as required to provide access to components. 

A driver’s cab door must be fitted and must not rattle when closed. 

35. Roof Hatches and Vents 

The Buses must be fitted with two manually operated, non-transparent, lift-up roof 

hatches. 

The roof hatches where fitted must be capable of use as emergency exits, in 

accordance with the City of Tshwane requirements, and for provision of emergency 

ventilation. 

The handles of the roof hatches must be operable by adult passengers in an 

emergency. Including passengers with disabilities, thus the operating mechanisms 

must be easy to use, and the hatch must allow a person with a disability to exit 

through it. 

The Manufacturer must ensure that each roof hatch and its components is sealed so 

that no water, from weather conditions, bus washes or any other cause, is able to 

penetrate the interior of the Bus or contact any structural members or internal panel 

surfaces or voids. 

36. Destination Equipment 

Buses must be fitted with yellow on black electronic dot matrix destination indicators 

or LED yellow type indicators, fitted to the front, nearside and rear. 

The front unit must be composed of a 96 or 98 x 16 matrix of 14 or 15 mm diameter 

pixels or equivalent technology, and must be capable of displaying three large route 

number digits and one large or two small lines of text. The text must be shown as 

part screen or full screen or a mixture of both. The text must also scroll with variable 

timing. 




The side unit must be composed of a 96 or 98 x 16 matrix of 9 or 10 mm diameter 

pixels or equivalent technology, and must be capable of displaying three large route 

number digits and one large or two small lines of text. 

The rear unit must be composed of a 24 or 28 x 16 matrix of 14 or 15 mm diameter 

pixels or equivalent technology and must be capable of displaying three large route 

numbers and an alpha character. 

Each destination unit must be legible from angles up to 150 deg in all directions. 

The destination equipment controller must be capable of storing at least 2000 

separate displays and must be updated by means of a smart card or USB 

connection. 

White LED’s must be used to illuminate the destination dot matrix displays and must 

be easily accessible. LED type indicators must be self-illuminated. 

Special attention must be given to providing good access to the destination units for 

maintenance and repair. Each unit must be hinged and able to swing back by 90 

degrees when released without the need to remove any other equipment. 

All destination equipment must conform to the Universal Access Standards for 

Accessible Public Transport. 

The programming software must be GUI based and must enable easy programming 

and modifications to the destination lists during programming. The software must 

emulate on screen what will be seen on the bus destination signs. 

The destination control panel inside each Bus must mimic in real time on the screen 

what is displayed in the destination sign. 

The warranty period for all destination sign components must be for a minimum 

period of ten years. 

37. PROVISIONS FOR PASSENGERS WITH DISABILITIES 

10% of the Buses (12 in total) must comply with the Universal Access Accessible 

Public Transport Disability standards relating to passengers with disabilities that 

incorporate a wheel-chair lift at the middle door. 

Each of these buses must have two dedicated wheelchair spaces at the middle and 

front doors with an additional two dual purpose wheelchair spaces which are fitted 

with deployable seats and wheelchair support (ironing board) in order to maximise 

seating capacity when wheelchairs are not being carried. 

Total number of dedicated wheelchair space will be 2 with 2 dual purpose wheelchair 

positions. 

Access for wheelchairs through the front doorway and the preferred layout is for a flat 

floor, other than where wheel arches intrude, from the front entrance through to the 

rear pillar of the centre door if fitted. 

As an option, ramping of the floor in the vicinity of the centre door may be 

considered. 

Each of the specified buses must have four wheelchair spaces which are fitted with 

deployable seats and wheelchair support (ironing board) in order to maximise seating 

capacity when wheelchairs are not being carried. The wheelchair spaces shall be 

facing each other, with a wheelchair support on either end. The intermediate space 

shall be fitted with flip up seating. 




Each of the specified buses must be fitted with an automated level boarding bridge 

and must be fitted with an electronic voice system which plays pre-recorded 

messages when the bridges are deployed, instead of using warning buzzers. 

The automated level boarding bridge must be manufactured from suitable materials 

so as to minimise weight and maximise durability. The automated level boarding 

bridge must be designed to ensure easy access and usage for the operator and with 

minimal operator effort required. 

Where the automated level boarding bridge is fitted, illuminated amber ‘Ramp Out’ 

sign must be mounted over the doorway equipped with a wheelchair ramp. This sign 

must be illuminated only when the wheelchair ramp is fully extended and the doors 

are open. 

The automated level boarding bridge must be interconnected into each Bus’ door 

safety systems. The safety interlocks must be activated when the ramp is in use and 

the front doors must not be able to be closed with the ramp deployed. 

The four required wheelchair spaces will include an “ironing board” backrest per 

area. 

38. CORROSION PROTECTION 

All materials used in the construction of each Bus must be suitably protected from 

structural corrosion so as to allow each Bus to operate for a minimum of 15 years 

with no repairs to any corroded structural member. 

Corrosion is defined as the electrolytic and or chemical degradation of any 

component which affects the structural integrity, safety or the economic Bus life. 

The vehicle must be designed to prevent electrolytic corrosion between dissimilar 

metals used in the construction of each Bus so as to allow each Bus to operate for 15 

years with no major repairs to any corroded structural member. 

Suitable drainage and ventilation systems must be provided to prevent accumulation 

or retention of fluids within the Bus structure or panelling. 

All closed steel section members, other than stainless steel, must be injected with a 

suitable corrosion inhibitor. 

All coatings, corrosion inhibiting compounds, sealants and adhesives must be used 

in strict accordance with manufacturers’ written instructions or specifications. All 

coatings and associated materials must be of such a generic nature that they do not 

represent undue risk to operator’s health when used in accordance with 

manufacturer’s procedures. 

The chassis and underside of the body, and all associated equipment, must be 

designed to resist damage and corrosion caused by the use of high pressure water 

cleaning and steam equipment, using detergents. 

The entire chassis, body and associated equipment must be sufficiently corrosion 

resistant to withstand regular automated washing using recycled washing water. 

39. SPARE PARTS 

Chassis and body spare parts must be generally available ex-stock within 24 hours to 

any site in the purchaser’s operating area. 

The Manufacturer must provide copies of its catalogue of spare parts. The catalogue 

must include parts description and part number. Any updates to the catalogue must 

be made available to operators. 

40. Further Information 




Deputy Director: Corporate and Shared (Fleet Management) Services at Tel: (012) 

358-0819 or 072 9979 556 shall be responsible to co-ordinate any further information 

on this tender. Any information provided outside this arrangement shall be 

considered as unofficial and not binding. 

41. DESIGNATION 

The revised Preferential Procurement Policy Framework Act (PPPFA) 

regulations which came into effect on the 7 December 2011 empower the 

Department of Trade and Industry (the dti) to designate industries, sectors and 

sub-sectors for local production at a specified level of local content. The Bus 

sector (Bus Body) is one the sectors designated for local procurement. 

The minimum threshold for Local Content and Production of the Bus 

Body is 80%. 

42. EVALUATION CRITERIA 

The 90/10 preference point system as prescribed in the Preferential 

Procurement Policy Framework Act (PPPFA) will be applied to evaluate this 

bid. 

This tender shall be evaluated in two stages: 

First stage of evaluation will be based on Local Content and Production; and 

Functionality. All Service Providers that achieve less than 80% of minimum 

threshold for Local Content and Production of the Bus Body and or score less 

than 80 out of 100 points for functionality will not be considered further. 

Second stage of evaluation will be in accordance with the 90/10 Preference 

Point System, where 90 points will be allocated for price and a maximum of 10 

points will be for BBBEE. 

The CoT reserves the right to request documentary proof of the above local 

manufacturing during evaluation and to conduct due diligence before finalizing 

the tender. 

43 Sub-contracting 

44. General 

Contractors are not allowed to sub-contract in such a manner that the local 

production and content of the overall value of the contract is reduced to 

below the stipulated minimum threshold. 

Where, after the award of the bid, contractors experience challenges in 

meeting the stipulated minimum threshold for local content the DTI must be 

informed accordingly to verify and in consultation with the Municipality 

provide directives in this regard. 

The amendment of the stipulated minimum threshold for local production 

and content is not allowed.

tender reference: cb224/2012 tender for the lease of buses - Tshwane

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