Horsforth School Job Description: Facilities Manager

Horsforth School
Job Description:
Facilities Manager
Job Title:
Grade:
Facilities Manager
SO1
Responsible to: Specified Leadership Team Colleague /
Governing Body
Responsible For: Health & Safety of site / Site Security /
Building Maintenance / Heating, Cleaning,
Appearance, General Site Services and
Best Value sourcing
Duties of Post
Subject to conditions of service contained in local and national local authority manual
workers conditions of service.
General
To be responsible to the Headteacher and Governors for the security, health
and safety, maintenance, heating, cleaning, appearance and other general site
services within the premises and the school grounds: to work on own initiative
but within defined guidelines and standards.
To lead, effectively deploy and be responsible for a team of staff which includes
the Assistant Superintendents, Security / Lettings Officer, Admin. Assistant
and Cleaners; overseeing their daily work and routines.
To possess the technical skills relating to the efficient running of a large
building.
To be expected to contribute to school management decisions relating to the
premises and the site: to be supportive of the school’s ethos and the aims of
the school to assist in the school’s efforts towards continued improvement.
To be expected to work with the minimum of supervision, to show initiative, to
contribute in a positive way to the effective running of the school to deal
effectively with unforeseen problems relating to the premises as they arise.
To manage and be responsible for a range of budgets related to site
maintenance and development
To be aware of and support difference and ensure that students have equality
of access to opportunities to learn and develop

Specific
To contribute to school management decisions on matters relating to the
premises; to help to establish the school ethos based on the aims of the school;
to assist in the continuing development of the school.
To be responsible for the security arrangements of the premises including
ensuring that staff are aware of the procedures on security and the use of
alarm systems, that there is an appropriate system of key holding management,
that periodic reviews of site security are conducted and that appropriate
progress action is followed through. To be the line manager with regard to callouts
in the event of break-ins and to make appropriate emergency arrangements
as required including the necessary reports.
To advise on maintaining the premises in a safe and healthy condition, ensuring
the maintenance of fire and other safety equipment and of first aid and
emergency equipment, the safe storage of any potentially harmful materials and
that there is appropriate and effective signposting and labelling.
To be responsible for the planned and ad hoc maintenance and upkeep of the
premises (the buildings, their non-curricular contents, grounds and grounds
equipment).
To be responsible for ensuring the safe and efficient operation of all premisesrelated
mechanical, electrical, heating services and other plant. To take
appropriate action to ensure and monitor proper safe levels of lighting, heating
and ventilation; to maintain and monitor fuel efficiency records.
To negotiate all service contracts for the school and to liaise with existing
contractors making recommendations in respect of services which are provided
in school.
To be the client link with contracting staff, ensuring that contract specification
is achieved and that any errors or omissions are remedied speedily; to
contribute to the specifications, monitoring and review of all major contracts
and services provided to the school.
To monitor and address the appearance of the building and grounds, noting
anything that may be detrimental to the desired appearance of ‘an attractive
school in which it is pleasant to work’. The Facilities Manager will manage a
budget for maintenance and improvement in consultation with the School Bursar
/ Business Manager.
To manage and operate systems of staffing cover for lettings and other
community usage of the premises.
To be responsible for the ordering of stock, checking of invoices, monitoring of
budgets and keeping stock records of all equipment and tools within the
postholder’s sphere of responsibility.
To create and maintain a Risk Assessment Register relating to site maintenance
and health and safety aspects of the school
To regularly visually inspect all areas of the site for defects, potential hazards
and possible improvements.

To ensure that all buildings insurance is adequate and administered effectively.
To maintain good relationships with governors, staff, students, members of the
community, pupils, parents, external organisations and contractors.
To attend school management and appropriate Governors sub-committee
meetings as required by the Headteacher.
To provide periodic written reports to the Headteacher / Leadership Team on
all areas of responsibility
In discharging the duties of the post to have due regard to the provision of the
Health and Safety at Work legislation at all times.
To prepare and submit insurance claims.
The Facilities Manager is responsible for the oversight of and where
appropriate, involvement in the following duties of the team:
‣ Responsible for school lockers
‣ Operating the security and alarm systems
‣ Completing cleaning checklists, returns and maintaining records as
required ensuring drains, gutters, grease traps and catchpits are free
from vegetation and potential blockage.
‣ Ensuring school surroundings are kept clean, safe and litter free
‣ Monitoring and recording meter readings and develop strategies for
reducing waste, taking delivery of goods and porterage duties.
‣ Moving furniture and equipment and other related tasks.
‣ Removing graffiti.
‣ Providing safe pedestrian access in bad weather.
This list is not exclusive or exhaustive and may be subject to change in negotiation with
the Headteacher.
Other Points
The post is full-time, with a basic working week of 37 hours.
The postholder may be required to work during evenings and weekends on
specific occasions (e.g. major school event), within the 37 hours a week limit
The annual leave entitlement is 26 days rising to 31 after 5 years, plus Bank
Holidays. Leave is to be taken in consultation with and the agreement of the
Headteacher.
The postholder is the school’s Health and Safety Officer
The postholder is one of the school’s designated keyholders for emergency
access to the site
Dedicated administrative assistance is provided
Office facilities will be provided.
Suitable equipment and tools to undertake the duties will be provided.