Safe Futures A Plan for Program Improvement - Department of ...

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2 nd Quarter Federal Response: Will these activities just not be accomplished if the funding is not secured? What is the State's contingency plan (if any)? Georgia's Reply 3 rd Quarter: The annual request to the state legislature for additional staff will continue. 3 rd Quarter Federal Response: When is your next request? 4 th Quarter Georgia Reply: Given the critical nature of the state's budget situation for State Fiscal Year 2005, the Department has not been able to submit a request for additional staff. However, since the needs for additional resources have not diminished the Department has focused on improving the use of current resources. The DFCS budget package for SFY05 includes a major restructuring of state and regional operations, with the intent of freeing up additional resources which can be placed in county offices. The implementation team that will fully define the plan began its work in October, and the changes would be effective July 1, 2004 if legislative approval is received. D2 ACTION STEPS: Maintain accurate documentation of every placement of a child in foster care START DATE COMPLETION DATE RESPONSIBLE PERSON(S) MEASURABLE BENCHMARKS Jan. 2002 May 2003 2nd County Supervisors, County Directors, Field Have developed staff performance standards with DFCS Quarter Request: Georgia is requesting to change the completion date to July 2003 2nd Quarter Federal Response: Provide reason(s) for requesting extension. 3rd Quarter Georgia Reply: The online supervisory review application Directors county staff, Field Directors, and social service staff to assure that case files are accurately documented to reflect every placement of a child in foster care. Evaluation: Spot checks of files will be performed by the E & R group to make sure this documentation is occurring. Evaluation: All needed information about placements will be available for next Federal Review. experienced technical _________________________________________________________________________________________________________________________________ Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources March, 2004 Quarter 5 - Work Plan D Page 2
hardware difficulties. The Qualitative Review process is scheduled to begin in October 2003. The first report to the state and federal partners is scheduled for January 2004. Therefore, we are requesting approval to change this date to September 2004. ACCOMPLISHMENTS: 1 st and 2 nd Quarter Reports: Supervisory tools are under development and the information system is being enhanced to account for the placement of every child in custody. 3 rd Quarter Report: Based on the increased data needs to support IDS Online with the proposed enhancement projects, there was a need to re-distribute our data to new servers to accommodate our growing data needs. The server that will support the site was not available in July 2003 and it is our plan to have the site available and operational by September 2003. The Qualitative Reviews are scheduled to begin in October 2003. The first report to state and federal partners is due January 2004 and every quarter thereafter. 3 rd Quarter Federal Response: Are you maintaining accurate documentation of every placement of a child in foster care? 4 th Quarter Report: IDS Placement Central database has been built and is in place. Linking of children to their placement locations has begun and is an on-going process. DOCUMENTATION PROVIDED 4 TH Quarter: See Placement Central News _________________________________________________________________________________________________________________________________ Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources March, 2004 Quarter 5 - Work Plan D Page 3
Page 1 and 2: Table of Contents Work Plan Detail
Page 3 and 4: Work Plan Detail A -- Item 2, Repea
Page 5 and 6: 3 rd Quarter Report: This benchmark
Page 7 and 8: This benchmark was achieved. A repo
Page 9 and 10: 3 rd Quarter Report: This benchmark
Page 11 and 12: eing developed to outsource the tas
Page 13 and 14: Why is this partially completed. Ac
Page 15 and 16: Division more time to evaluate and
Page 17 and 18: Work Plan Detail B -- Item 3, Servi
Page 19 and 20: epresentatives. Draft policy develo
Page 21 and 22: support for additional staff who wi
Page 23 and 24: Data from these counties of the num
Page 25 and 26: B3 ACTION STEPS: Develop and provid
Page 27 and 28: Homestead. Develop a more thorough
Page 29 and 30: Work Plan Detail C -- Item 6, Stabi
Page 31 and 32: data provided by the Evaluating and
Page 33 and 34: ACCOMPLISHMENTS: 1st Quarter Report
Page 35 and 36: BARRIERS TO ACHIEVEMENT: C7 ACTION
Page 37 and 38: START DATE Oct. 2002 3rd Quarter: R
Page 39 and 40: 1 st Quarter Report: The Work Group
Page 41 and 42: ACCOMPLISHMENTS: 1 st Quarter Repor
Page 43 and 44: Oct. 2003 Dec. 2003 3rd Linda Doste
Page 45 and 46: November 2003 to collect needed dat
Page 47 and 48: 4 th Quarter Report: No report at t
Page 49 and 50: ACCOMPLISHMENTS: extension to Septe
Page 51: Work Plan Detail D - Item 7, Perman
Page 55 and 56: ACCOMPLISHMENTS: Achieved. Policy h
Page 57 and 58: Quarterly reports will be produced
Page 59 and 60: Further interviews reveal that whil
Page 61 and 62: and the State can determine why the
Page 63 and 64: 1 st Quarter Report: The DFCS Infor
Page 65 and 66: for 2002 and 2003? 4th Quarter Repo
Page 67 and 68: Work Plan Detail E -- Item 9, Adopt
Page 69 and 70: July 2003 June 2004 Field Directors
Page 71 and 72: DOCUMENTATION PROVIDED 3rd Quarter:
Page 73 and 74: BARRIERS TO ACHIEVEMENT: Current da
Page 75 and 76: 4 th Quarter Federal Response: This
Page 77 and 78: Goal achieved and ongoing. The lega
Page 79 and 80: DATE DATE PERSON(S) BENCHMARKS June
Page 81 and 82: Develop prototype of CPRS that incl
Page 83 and 84: adoption checklist has been added f
Page 85 and 86: CPRS. The State will explore traini
Page 87 and 88: prepare a petition for termination
Page 89 and 90: E17 ACTION STEPS: Develop a court o
Page 91 and 92: This system allows for a double che
Page 93 and 94: BARRIERS TO ACHIEVEMENT: E21 ACTION
Page 95 and 96: BARRIERS TO ACHIEVEMENT: E23 ACTION
Page 97 and 98: E24 ACTION STEPS: Convene group of
Page 99 and 100: 5 th Quarter Report: Interview Repo
Page 101 and 102: Refer to Office of Adoptions Policy
Page 103 and 104:
F2 ACTION STEPS: Revise new worker
Page 105 and 106:
BARRIERS TO ACHIEVEMENT: F3 ACTION
Page 107 and 108:
Work Plan Detail G -- Item 12, Plac
Page 109 and 110:
welfare policy, procedures and prac
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R) office. This instrument is alrea
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date -- Detail which show that staf
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including homes accepting sibling g
Page 117 and 118:
4 th Quarter Federal Response: The
Page 119 and 120:
Work Plan Detail H -- Item 13, Visi
Page 121 and 122:
2 nd Quarter Report: No Report due
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their location. START DATE COMPLETI
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H6 ACTION STEPS: Goal #3 Step 1: On
Page 127 and 128:
H7 ACTION STEPS: Goal #4 Step 1: Th
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of community-based Family Visitatio
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The Four Foster Care Consultants wi
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I4 ACTION STEPS: Georgia will compl
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Quarter: Requesting a start date ch
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ACCOMPLISHMENTS: 1 st Quarter Respo
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3 rd Quarter Report: At this time,
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5th Quarter Report: Achieved. The C
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I11 ACTION STEPS: Georgia will comp
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DATE DATE PERSON(S) BENCHMARKS June
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I14 ACTION STEPS: Examine policy an
Page 149 and 150:
I16 ACTION STEPS: Test whether need
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BARRIERS TO ACHIEVEMENT: __________
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implementation and the evaluation.
Page 155 and 156:
5 th Quarter Report: Survey samplin
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1 st Quarter Report: Response as of
Page 159 and 160:
J6 ACTION STEPS: Family Group Confe
Page 161 and 162:
3 rd Quarter Report/Georgia's Reply
Page 163 and 164:
2 nd Quarter Federal Response: INDI
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3 rd Quarter Report: Partially Achi
Page 167 and 168:
1 st Quarter Report: Partially achi
Page 169 and 170:
DATE DATE PERSON(S) BENCHMARKS Apri
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___________________________________
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2 nd Quarter Federal Response: INDI
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2nd Quarter: Requesting a date chan
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are modeled after the Federal Quali
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ACCOMPLISHMENTS: 1 st Quarter Repor
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Work Plan Detail M -- Item 21, Educ
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___________________________________
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START DATE April 2002 children ente
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child this can be used to measure t
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to begin training, consulting, and
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5 th Quarter Report: The enhancemen
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2 nd Quarter Report: The four foste
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Division's implementation of the Wr
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to initiate the reviews. 5th Quarte
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5 th Quarter Report: Per Annual Eva
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3 rd Quarter Federal Response: The
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START DATE Nov. 2003 COMPLETION DAT
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5th Quarter: Per Houston, Linda Lad
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Work Plan Detail O -- Item 23, Ment
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DATE DATE PERSON(S) BENCHMARKS Mar.
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2 nd Quarter Federal Response: HOW
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The legal and HIPAA implications of
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Goal: The statewide multi-agency pr
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5th Quarter: Division Director, Soc
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United Way lists. ACCOMPLISHMENTS:
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Senior Vice President Community Ser
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The cost of maintenance and continu
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START DATE Mar. 2002 believes these
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2 nd Quarter Report: Achieved: Func
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Work Plan Detail P -- Item 24, Stat
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esolution and the correct policy in
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BARRIERS TO ACHIEVEMENT: Goal: Incr
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4 th Quarter Federal Response: This
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duplication. 4 th Quarter Federal R
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Work with vendor to develop project
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P11 ACTION STEPS: Work with vendor
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DATE DATE PERSON(S) BENCHMARKS Apri
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Actual approval received 12/02 (4 m
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ACCOMPLISHMENTS: Eliminated from SA
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Data /resources available/needed to
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SON for SACWIS Planning and IV&V in
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contract 10/02; Actual ACF planning
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4 th Quarter Report: ACF approval o
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BARRIERS TO ACHIEVEMENT: 4 th Quart
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P21 ACTION STEPS: Planning vendor k
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P25 ACTION STEPS: Receive proposals
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Work Plan Detail Q -- Items 35-37,
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BARRIERS TO ACHIEVEMENT: Q2 ACTION
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with particular emphasis on the cur
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5 th Quarter Report: Measurable Ben
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Substance Abuse and Family Function
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Work Plan Detail R - Item 42, The s
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ecommendations for change. A copy o
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BARRIERS TO ACHIEVEMENT: __________
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2 nd Quarter Report: 1. The Divisio
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1 st and 2 nd Quarter Reports: 1) A
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Dec. 2002 July 2003 GAHSC and non-m
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3 rd Quarter Report: Partially Comp
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5 th Quarter Report: Achieved: It h
Page 289 and 290:
Placement Resource Development Unit
Page 291 and 292:
Policy and FP/BP provider informati
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