an overview georgia program improvement plan - Department of ...

6 th Quarter Federal Response: E4: The State requested revision of the benchmark from 'timely filing of TPRs' to 'production of an
exception report.' It appears that the request is based upon the State's inability to produce a baseline. Has the State sought and obtained
appropriate TA (NRCITCW) before abandoning the effort?
E4: There appear to be some flaws in the extraction rules: 1) is entry into care or duration of case plan used for the initial select, 2)
does CPRS have data fields for all of the exceptions identified, and 3) if the second exception report limits the select to children with a
non-reunification plan, it will bypass those children who have had a goal of reunification for extended periods of time.
7 th Quarter Report: Partially Achieved E4: The request from the State to change the benchmark from “Timely Filing of TPRs” to
“Production of Exception Report” is based on the fact that the action step of E4 is to develop measures to determine that TPR is filed
according to ASFA and policy. In addition, the action step is to develop capacity within CPRS or another reporting system to produce
an exception report when TPR and non-reunification are not filed timely. Therefore the measurable benchmark should be the
development of reporting measures.
The Case Plan Reporting System has been enhanced and effective July 2004, the Date TPR filed is a new field that county staff will
able to use to record the filing date. Counties will receive written instructions on completing the field prior to the update to the
system. An exception report can then be produced which will use four data elements to determine cases where TPR filing has not
been timely. The four data elements will include (1) Date Child Entered Care (Removal Date) where they have been in care 15
months or longer, (2) the ASFA screen has a “yes” selected for any of the other circumstances requiring TPR, (3) no exceptions to
filing are noted on the ASFA Regulations screen, and (4) TPR filed date field blank. The report will not be restricted to a certain plan
type because, as noted in the ACF 6 th quarter response, some children could be overlooked.
8 th Quarter Report: Achieved. The state now has the capacity to produce the exception report that identifies children where TPR
does not appear to have been filed timely. The report will serve as a tickler system by providing each county a list of children where
the system does not indicate timely filing of TPR. Attached is a screen print and a sample county report to verify the completion of
this action step.
8 th Quarter DOCUMENTATION: (1) Case Plan Reporting System, screen print with added field of "Date TPR filed". (2) Sample
Exceptions Report.
BARRIERS TO ACHIEVEMENT:
Current data is not available. Contract needs to be put in place to develop this new feature in the CPRS for DHR.
4 th Quarter: No barrier
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
November, 2004 Quarter 8 - Work Plan E Page 4