an overview georgia program improvement plan - Department of ...

2 nd Quarter Report: Partially Achieved. No report is due for this quarter.
A work committee reviewed the CPRS and proposed a way to capture this information in the CPRS as a data element and as a report.
3rd Quarter Report: No report. See 2 nd Quarter Response
4 th Quarter Report: System reporting feature to be available upon completion of the CPRS by 12-31-03. Reporting system to
produce an exception report should be in place by the 5 th quarter report.
4 th Quarter Federal Response: The measurable benchmark for this action step is 'timely filing of TPR.' Does the State have a
baseline?
5 th Quarter Report: Getting a baseline for timely filing of TPRs has proved most difficult. The counties can currently produce reports
from CPRS that identify children that have case plans that are over one year old and beyond. Both the courts and the DFCS offices can
produce these reports. Looking at case plans of children over a year old is a starting point for measuring which cases need to be
heading toward TPR and which ones are served best by other permanency options. The state will continue to strive to measure this
baseline.
6 th Quarter Report: The CPRS produces an exception report that lists all the children’s cases by name when the child’s case plan has
been in the system for over a year. This report is broken down by county and is quite extensive and difficult to effectively manage for
purposes of measuring the timely filings of TPRs. At a meeting on April 2, 2004 with participants who included the CPRS developer
and CPRS mangers from the court and DFCS, it was determined that a new exception report would be developed from CPRS. This
exception report will list all children who have a blank “TPR file date” when those children fall under the ASFA regulations of actual
time in excess of 15 months of last entry in foster care, abandoned infant, murder or aided murder of another child or serious bodily
injury of another child and the child is not excluded by an exception category from appearing on the list. (Exceptions such as living
with a relative, no provision of services and compelling reasons are excluded)
A second exception report, broken down by county, will be produced and will list all the children who have a non-reunification plan.
These reports will be posted on a protected website requiring user ID and password, but will be available to all DFCS and the courts to
determine whether TPRs are filed timely.
A contract will be signed for the work on the development of these reports. The report feature will be completed by the June deadline
as stated in the PIP.
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
November, 2004 Quarter 8 - Work Plan E Page 3