an overview georgia program improvement plan - Department of ...

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Work Plan Detail E -- Item 9, Adoption Goal: Reduce lengthy time period to file TPR (Termination of Parental Rights) E2 ACTION STEPS: Improve accountability for ensuring existing policies and procedures related to filing of TPR are adhered to: B. Incorporate developed standards into County Directors' Performance Management Plan. START DATE COMPLETION DATE RESPONSIBLE PERSON(S) MEASURABLE BENCHMARKS July 2003 June 2004 Field Directors, Professional and Administrative Development Section, Evaluation & Reporting Section, Vivian Egan ACCOMPLISHMENTS: 1 st 2 nd 3 rd Quarter Reports: Standards have not been developed 30% of counties will be in compliance with developed standards. 8 th Quarter: ACF approved at 7 th quarter review: 70% of cases statewide will be in compliance with developed standards 4 th Quarter Report: E&R Unit is reviewing cases to determine if TPR is being filed timely. We will continue to work with Field Directors to include standards in PMF. 4 th Quarter Federal Response: What has the E&R unit found in their case reviews so far? 5 th Quarter Report: Achieved. Refer to E-1. An additional performance expectation has been added to the Performance Management Plans (PMPs) for all DFCS County Directors to ensure the Division's compliance with the PIP. The following statement was added to the Goal 1 Section of the County Director's PMP effective January 1, 2004: 'Ensure staff compliance with policies/law related to timeliness of requests for TPR petitions being filed for children in the placement system.' The E&R Trend Analysis Report for SFY 2003 indicates 71% of the cases reviewed are filed timely or documented compelling reasons why TPR was not in the child's best interest. 5 th Quarter DOCUMENTATION: Memo dated December 22, 2003 from Janet R Oliva, PhD., Division Director; Subject: Addition to FY04 Performance Management Plans (PMP) Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan E Page 1
8 th Quarter Report: Achieved 5 th Quarter. The Evaluation and Reporting Section conducted Social Services reviews in 95 county DFCS offices from July 2002 through June 2003. Statewide trends were identified from the reviews and were summarized in a Trend Analysis Report. The Trend Analysis Report for SFY 2003 indicates 71 % of the cases reviewed are filed timely or documented compelling reasons why TPR was not in the child’s best interest. The Trend Analysis Report was submitted as documentation in the 5 th quarter in support of Action Step E1. The Trend Analysis Report is made part of the 8 th quarterly reporting for this action step. The QCR for 10/2003 – 09/2004 indicated that three of the 17 applicable cases reviewed were delays in filing the petition to terminate parental rights. 8 th Quarter Documentation: October 14, 2003 Trend Analysis Report for July 2002 – June 2003 BARRIERS TO ACHIEVEMENT: E4 ACTION STEPS: Develop measures to determine that TPR is filed according to ASFA and policy (this action step was previously attached to the above strategy in the 1 st quarter report): Develop capacity within CPRS or another reporting system to produce an exception report when TPR and nonreunification are not filed timely. START DATE COMPLETION DATE RESPONSIBLE PERSON(S) Dec. 2002 June 2004 Michelle Barclay, Kelli Stone, Evaluation & Reporting Section ACCOMPLISHMENTS: 1 st Quarter Report: Same as above. MEASURABLE BENCHMARKS Timely filing of TPR 5th Quarter: State request to revise benchmark to "Production of Exception Report: Reason: measurement more related to action step. Work committee to review current data systems to determine if this data is available in either CPRS or AFCARS and if not, to establish data elements needed for exception report. A meeting will be scheduled within the next quarter after work group is established. Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan E Page 2
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AN OVERVIEW GEORGIA PROGRAM IMPROVE
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Georgia: Georgia’s Program Improv
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The AFCARS data for this indicator
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Developed standards of measurement
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These action steps were included as
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Used the results obtained from the
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Established more flexible hours and
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policy require that the case manage
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Training initiative for DFCS and DP
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4. In addition to the information b
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Stakeholder Input in the Analysis o
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The stakeholder interviews held dur
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Work Plan Detail A -- Item 2, Repea
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What needs to be accomplished: Writ
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Neglect was determined to be the mo
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1 st Quarter Federal Response: (PLE
Page 33 and 34: Safe Futures - A Plan for Program I
Page 35 and 36: ACCOMPLISHMENTS: Data from these co
Page 37 and 38: • 79% of respondents agreed commu
Page 39 and 40: Federal HIPAA requirements limit wh
Page 41 and 42: 6 th Quarter Report: Funding for th
Page 43 and 44: Work Plan Detail C -- Item 6, Stabi
Page 45 and 46: START COMPLETION RESPONSIBLE MEASUR
Page 47 and 48: 3 rd Quarter Report Georgia's Reply
Page 49 and 50: COSTAR children were selected from
Page 51 and 52: Quarter 4 # of Differences 31 134 1
Page 53 and 54: DATE DATE PERSON(S) BENCHMARKS July
Page 55 and 56: C16 ACTION STEPS: Analyze a sample
Page 57 and 58: October 2004 Purpose and Design The
Page 59 and 60: The researcher first analyzed chara
Page 61 and 62: Characteristic Percent Percent Perc
Page 63 and 64: • Mr. and Mrs. Marshall (pseudony
Page 65 and 66: 3 rd Quarter Report Georgia's Reply
Page 67 and 68: ACCOMPLISHMENTS: 1 st and 2 nd Quar
Page 69 and 70: 8 th Quarter DOCUMENTATION: (1) Soc
Page 71 and 72: 5 th Quarter DOCUMENTATION: PIP Res
Page 73 and 74: D6 ACTION STEPS: START DATE Mar. 20
Page 75 and 76: Georgia Juvenile Court Judges) is a
Page 77 and 78: addition, 70 court-hearing observat
Page 79 and 80: (2) Key Performance Indicators and
Page 81 and 82: DOCUMENTATION PROVIDED 3 RD Quarter
Page 83: adoptive families, there was an inc
Page 87 and 88: 6 th Quarter Federal Response: E4:
Page 89 and 90: 5 th Quarter DCOUMENTATION: Reporti
Page 91 and 92: statewide. Both panel and court rev
Page 93 and 94: child, because the worker was not a
Page 95 and 96: Question 1. Are you seeing the adop
Page 97 and 98: 6 th Quarter Federal Response: 6 th
Page 99 and 100: for the barrier identified. These r
Page 101 and 102: eports. The AFCARS reporting and ma
Page 103 and 104: 8 th Quarter Report: Prior to the b
Page 105 and 106: BARRIERS TO ACHIEVEMENT: E27 ACTION
Page 107 and 108: Work Plan Detail F -- Item 10, Perm
Page 109 and 110: Safe Futures - A Plan for Program I
Page 111 and 112: DOCUMENTATION: Please see attachmen
Page 113 and 114: together. Relative Care Subsidy (RC
Page 115 and 116: START DATE COMPLETION DATE RESPONSI
Page 117 and 118: continue to assess our data sources
Page 119 and 120: Length of time as a foster parent #
Page 121 and 122: Table 4 Disruptions and use of resp
Page 123 and 124: 2. More respite care providers 3. E
Page 125 and 126: Work Plan Detail H -- Item 13, Visi
Page 127 and 128: Please refer to the following attac
Page 129 and 130: (See attached copy of Memorandum fr
Page 131 and 132: July 2002 ACCOMPLISHMENTS: Dec. 200
Page 133 and 134: A pilot is being conducted in Dekal
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5 th Quarter Report: At least 100 c
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2004. ACCOMPLISHMENTS: 1 st Quarter
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8 th Quarter Report: Partially Achi
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state office on the number of asses
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the Division. The review should be
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The report referred to in the Bench
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of that evaluation has been dissemi
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ACCOMPLISHMENTS: 1 st and 2nd Quart
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understanding of this content on a
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Course Module Content of question A
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4 th Quarter Report: A survey asses
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April 2002 Aug. 2002 5th Quarter: P
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equested an extension to July 2004
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where the cases are no longer activ
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7 th Quarter Report: In response to
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7 th Quarter DOCUMENTATION: (Same a
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Safe Future - A Plan for Program Im
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Safe Futures - A Plan for Program I
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Work Plan Detail N -- Item 22, Phys
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Held within 30 - 60 days of a child
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ACCOMPLISHMENTS: enhancements of th
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6 th Quarter Report: The introducti
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Placement/Best Placement Providers
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this benchmark with county supervis
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BARRIERS TO ACHIEVEMENT: N7 ACTION
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eports were discontinued. The Georg
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to initiate the reviews. 5th Quarte
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March 2004 QCR 16 county offices (t
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A cumulative Qualitative Case Revie
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5 th Quarter Report: Since, the QCR
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6 th Quarter Report: A review of th
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There has been a steady increase in
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1 st Quarter Report: The Case Plan
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To date CPRS reports that 10,274 ca
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2 nd Quarter Report: Accomplishing
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5 th Quarter Report: HIPPA issues h
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Goal: Case managers have the capaci
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8 th Quarter Report: Achieved. The
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esources as well as increased capac
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Review instruments address document
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A comprehensive effort to clean up
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Work Plan Detail Q -- Items 35-37,
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Funding and Resource Allocation to
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1 st Quarter Response: In May of 20
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conduct of the Comprehensive Child
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Seventy-five new workers were train
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Work Plan Detail R -- Item 42, The
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