an overview georgia program improvement plan - Department of ...

5 th Quarter DOCUMENTATION:
PIP Results 02/18/2004 From CPRS… Permanency Goal for Children
6 th Quarter Report: The last CPRS quarterly report “Permanency Goal for Children” was run in February 2004. It is too early to
report another quarter. The next CPRS report will be reflected in the next PIP reporting period.
6 th Quarter Federal Response: D4: The State is requesting another modification -- to change the Benchmark from 'Every child
coming into care will have a case plan in CPRS' to 'Permanency goals will be documented in 90% of the case plans.' The State has
previously reported that the permanency goal is a 'required field' in CPRS. If that is the case, then permanency goals would, by virtue
of the requirement, be documented in 100% of the case plans. The original benchmark has more meaning for Item 7 than the requested
change.
7 TH Quarter Report: The intent of the request to change the benchmark was to quantify the measurement as it relates to the
evaluation statement in the Action Step. However, in complying with ACF 6 th Report comments, the State will provide information
on the number of children having case plans in CPRS. There are 20,730 case plans in CPRS. The AFCARS Data Frequency Report
for October 1, 2003 through March 31, 2004 reports a total number of 19,426 children in foster care for that time period, with 14, 410
children remaining in foster care on March 31, 2004. The number of plans in CPRS is higher due to several factors. During the
migration of plans from the original CPRS to CPRSv2, duplicate cases were created. The counties were not aware that they needed to
close the original plan, so the duplicate plans remain. Other plans should have been closed when their case was closed. The Division
is now providing training to supervisors on how to identify plans that need to be closed and how to close them. Additionally,
supervisors and workers are receiving training on how to create a new plan and review existing plans. The developer for the system
will review the system for “junk plans” and delete as appropriate. Even without the duplication, it will be difficult to have two
different data systems to exactly match. However, the State is striving to get as close as possible to
7 TH Quarter DOCUMENTATION: CPRS Case Plan Report by Plan Types
8 th Quarter Report: Achieved. Per ACF request 7 th quarter regarding CPRS Case Plan Data Clean up: On October 22, State DFCS
received the list of cases in CPRS that do not match an open case in IDS. After reviewing the list, the project administrator was able
to determine several causes for the unmatched cases, which include: 1. Child's name is entered one way in CPRS and a different way
in IDS. 2. Case number is either missing from CPRS or is a different format from IDS. 2. Cases where there is more than one draft
plan for each child, because the worker had a problem and started over without completing the first plan. 3. Cases where there is
more than one draft plan for each child, because the worker was not aware that they should use the original plan to edit for a case
review. 4. Cases where all children have exited care and there are no aftercare services being provided. 5. Cases where the worker
created a plan group for the father and a plan group for the mother. The case plan is the child's plan, and there should be one plan. 6.
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
November, 2004 Quarter 8 - Work Plan D Page 6