an overview georgia program improvement plan - Department of ...
an overview georgia program improvement plan - Department of ...
an overview georgia program improvement plan - Department of ...
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3 rd Quarter Report Georgia's Reply: We have <strong>an</strong>alyzed the 1 st quarter in FFY 2003, which was the first time that a comparison <strong>of</strong><br />
the two systems could be made. We are requesting <strong>an</strong> extension to the completion date in order to gather more data <strong>an</strong>d perform a<br />
more thorough <strong>an</strong>alysis.<br />
3 rd Quarter Federal Response: Extension gr<strong>an</strong>ted with the expectation that by the fourth Qtr. Of the PIP, the State will identify <strong>an</strong>y<br />
accomplishments in this action step.<br />
4 th Quarter Report: The CoStar System, used for reporting fin<strong>an</strong>cial information, incorporated some ch<strong>an</strong>ges at the beginning <strong>of</strong><br />
FFY 2003. Ch<strong>an</strong>ges included adding fields with limited biographical information on the children in a placement setting with a<br />
required per diem. This information c<strong>an</strong> be used to identify foster children included in CoStar <strong>an</strong>d AFCARS allowing a comparison<br />
for the stability <strong>of</strong> foster care placements. The comparisons for the first <strong>an</strong>d second quarters c<strong>an</strong>not be valid until identifying<br />
information for AFCARS children is in the system <strong>an</strong>d all fin<strong>an</strong>cial data in the CoStar System is complete.<br />
4 th Quarter Federal Response: Why has there been a delay in collecting all the information? When does the State <strong>an</strong>ticipate that the<br />
information for all necessary fields in 'CoStar' will be collected? Following the collection <strong>of</strong> information, when will the comparative<br />
<strong>an</strong>alysis be ready?<br />
6 th Quarter Report: All <strong>of</strong> the data fields have been added to CoStar. The state is now in the process <strong>of</strong> <strong>an</strong>alyzing the data.<br />
6 th Quarter Federal Response: C5: The State has apparently missed one <strong>of</strong> the steps which was to have been accomplished prior to<br />
COSTAR modifications – DFCS was to complete several assessments comparing the number <strong>of</strong> moves shown in COSTAR with those<br />
shown in IDS. Has this comparison been completed <strong>an</strong>d what were the results? What data source did the State use to report Placement<br />
stability in the PIP Annual Evaluation/Renegotiation Report? In the 6 th Quarterly Report the State reports being “in the process <strong>of</strong><br />
<strong>an</strong>alyzing the data.” ACF looks forward to the results <strong>of</strong> the <strong>an</strong>alysis in the next quarterly report which will also include a comparison<br />
<strong>of</strong> COSTAR placement stability with case records <strong>of</strong> children in 3 counties. ACF approved the collapse <strong>of</strong> five additional Action Steps<br />
(C12, C13, C14, <strong>an</strong>d C15) into Action Step C5 increasing the import<strong>an</strong>ce <strong>of</strong> the completion <strong>of</strong> timely <strong>an</strong>d accurate work.<br />
Furthermore, this step is foundational to the completion <strong>of</strong> Action Step C18.<br />
7 th Quarter Report: To address the data discrep<strong>an</strong>cy, DFCS has completed a comparison <strong>of</strong> moves recorded in the fin<strong>an</strong>cial reporting system<br />
(COSTAR, County Statistical Reporting System) to the number <strong>of</strong> moves reported in the Internal Data System/AFCARS for children in foster care<br />
in Toombs, Carroll <strong>an</strong>d Fulton County DFCS. The Evaluation <strong>an</strong>d Reporting Section has examined placement moves in conjunction with <strong>an</strong> onsite<br />
review in Toombs, Carroll <strong>an</strong>d Fulton County DFCS. The following is the process used for the comparison as well as a summary <strong>of</strong> suggested<br />
follow up to address with county DFCS staff issues surrounding stability <strong>of</strong> foster care placements. The Report below is also made a part <strong>of</strong> the<br />
documentation attachments for this report.<br />
Examination <strong>of</strong> the Correlation Between COSTAR Payees<br />
Safe Futures – A Pl<strong>an</strong> for Program Improvement<br />
Georgia <strong>Department</strong> <strong>of</strong> Hum<strong>an</strong> Resources<br />
November, 2004 Quarter 8 - Work Pl<strong>an</strong> C Page 5