an overview georgia program improvement plan - Department of ...

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data reported from the system and the on site review. START DATE COMPLETION DATE RESPONSIBLE PERSON(S) MEASURABLE BENCHMARKS May 2002 May 2003 Shirley Vassey, Kathy Herren Provide report of findings to team. ACCOMPLISHMENTS: 1st Quarter Report This benchmark was partially achieved. In examining the methodology for collection of this data, the procedures for calculation of this data was correct. The findings in the onsite review differed from the calculations of the data due to incomplete data fields in the data files. Further examination revealed the case managers were not reporting a change in the AFCARS data with each move of the child. To alleviate this problem a validation has been placed in the database to force the case manager to input the date of placement in the current foster care setting each time a change is made in any AFCARS field. A second check and balance to this item is the change in the data collection to include the name of the foster home/institutional placement as well as the names of the children in the home. A report generated from these two items will provide a history of placements from this time forward. Another step in evaluating the data involves how Georgia's placement changes are calculated for the AFCARS submission in comparison with other states. This comparison indicated variation in the ways the child's placement moves are calculated as well as diversity in the child welfare population in AFCARS. Since placement stability in foster care is such an important factor, Georgia will continue to be aware of any concerns or directives on data comparability issues in conjunction with meeting the national standard. 2 nd Quarter Report - A change in the completion was approved. No report due for this quarter. 3rd Quarter Report: Achieved. The methodology was examined and the data discrepancy was resolved. See 1 st quarter report. 8 th Quarter Report: Achieved. Per ACF 7 th quarter request to clarify what was done: A pop-up box was added as an edit check to ask "did the child's placement change". This appears with any change in the child's data in the system. The 1 st quarterly PIP report for this Action Step provided a report to the work team for this action step and accomplished the benchmark. BARRIERS TO ACHIEVEMENT: C4 ACTION STEPS: Revise and distribute policy definition of how to count a placement move for AFCARS. Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan C Page 2
START COMPLETION RESPONSIBLE MEASURABLE DATE DATE PERSON(S) BENCHMARKS Apr. 2002 July 2002 Linda Doster Rewrite policy as to the approved definition. ACCOMPLISHMENTS: This benchmark was achieved. The AFCARS definition of how to count a placement move was clarified with Region IV staff. DFCS policy was reviewed to assure compliance with the AFCARS definition. It was determined that DFCS policy is in compliance with the AFCARS definition, which counts the initial placement as the first placement even if this placement is to assess the child/family to determine the most appropriate placement for the child. Completion Date: 12-02. DFCS staff at the state and county level needs to continue to assure that staff accurately reports each placement move per DFCS policy requirement and AFCARS definition. 8 th Quarter Report: Achieved. Per ACF 7 th quarter request to clarify what was done: As reported in the 1 st quarterly report, the DFCS policy definition of how to count placement moves is in compliance with the AFCARS definition. There was no need to rewrite policy. The IDS system counts the first placement, regardless of the type of placement. On-going training continues for IDS and is incorporated in the New Worker Training curriculum as "Companion to Foundations of Child Welfare Curriculum". 8 th Quarter DOCUMENTATION: Social Services Policy, Chapter 60, Appendix A, pages 13 and 14 (instructions on how to enter placement moves in IDS for AFCARS reporting). BARRIERS TO ACHIEVEMENT: C5 ACTION STEPS: Analyze data at the county and worker level to identify issues of stability on a certain caseload or in a certain county. The following was added per ACF review of 1 st Quarter Report: To address the data discrepancy, DFCS must complete several assessments of moves in the financial reporting system (COSTAR) to the number of moves reported in the Internal Data System/AFCARS (IDS). When the computer system upgrade is completed, DFCS will compare the number of placement moves in the data system Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan C Page 3
Page 1 and 2: AN OVERVIEW GEORGIA PROGRAM IMPROVE
Page 3 and 4: Georgia: Georgia’s Program Improv
Page 5 and 6: The AFCARS data for this indicator
Page 7 and 8: Developed standards of measurement
Page 9 and 10: These action steps were included as
Page 11 and 12: Used the results obtained from the
Page 13 and 14: Established more flexible hours and
Page 15 and 16: policy require that the case manage
Page 17 and 18: Training initiative for DFCS and DP
Page 19 and 20: 4. In addition to the information b
Page 21 and 22: Stakeholder Input in the Analysis o
Page 23 and 24: The stakeholder interviews held dur
Page 25 and 26: Work Plan Detail A -- Item 2, Repea
Page 27 and 28: What needs to be accomplished: Writ
Page 29 and 30: Neglect was determined to be the mo
Page 31 and 32: 1 st Quarter Federal Response: (PLE
Page 33 and 34: Safe Futures - A Plan for Program I
Page 35 and 36: ACCOMPLISHMENTS: Data from these co
Page 37 and 38: • 79% of respondents agreed commu
Page 39 and 40: Federal HIPAA requirements limit wh
Page 41 and 42: 6 th Quarter Report: Funding for th
Page 43: Work Plan Detail C -- Item 6, Stabi
Page 47 and 48: 3 rd Quarter Report Georgia's Reply
Page 49 and 50: COSTAR children were selected from
Page 51 and 52: Quarter 4 # of Differences 31 134 1
Page 53 and 54: DATE DATE PERSON(S) BENCHMARKS July
Page 55 and 56: C16 ACTION STEPS: Analyze a sample
Page 57 and 58: October 2004 Purpose and Design The
Page 59 and 60: The researcher first analyzed chara
Page 61 and 62: Characteristic Percent Percent Perc
Page 63 and 64: • Mr. and Mrs. Marshall (pseudony
Page 65 and 66: 3 rd Quarter Report Georgia's Reply
Page 67 and 68: ACCOMPLISHMENTS: 1 st and 2 nd Quar
Page 69 and 70: 8 th Quarter DOCUMENTATION: (1) Soc
Page 71 and 72: 5 th Quarter DOCUMENTATION: PIP Res
Page 73 and 74: D6 ACTION STEPS: START DATE Mar. 20
Page 75 and 76: Georgia Juvenile Court Judges) is a
Page 77 and 78: addition, 70 court-hearing observat
Page 79 and 80: (2) Key Performance Indicators and
Page 81 and 82: DOCUMENTATION PROVIDED 3 RD Quarter
Page 83 and 84: adoptive families, there was an inc
Page 85 and 86: 8 th Quarter Report: Achieved 5 th
Page 87 and 88: 6 th Quarter Federal Response: E4:
Page 89 and 90: 5 th Quarter DCOUMENTATION: Reporti
Page 91 and 92: statewide. Both panel and court rev
Page 93 and 94: child, because the worker was not a
Page 95 and 96:
Question 1. Are you seeing the adop
Page 97 and 98:
6 th Quarter Federal Response: 6 th
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for the barrier identified. These r
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eports. The AFCARS reporting and ma
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8 th Quarter Report: Prior to the b
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BARRIERS TO ACHIEVEMENT: E27 ACTION
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Work Plan Detail F -- Item 10, Perm
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Safe Futures - A Plan for Program I
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DOCUMENTATION: Please see attachmen
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together. Relative Care Subsidy (RC
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START DATE COMPLETION DATE RESPONSI
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continue to assess our data sources
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Length of time as a foster parent #
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Table 4 Disruptions and use of resp
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2. More respite care providers 3. E
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Work Plan Detail H -- Item 13, Visi
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Please refer to the following attac
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(See attached copy of Memorandum fr
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July 2002 ACCOMPLISHMENTS: Dec. 200
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A pilot is being conducted in Dekal
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5 th Quarter Report: At least 100 c
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2004. ACCOMPLISHMENTS: 1 st Quarter
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8 th Quarter Report: Partially Achi
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state office on the number of asses
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the Division. The review should be
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The report referred to in the Bench
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of that evaluation has been dissemi
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ACCOMPLISHMENTS: 1 st and 2nd Quart
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understanding of this content on a
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Course Module Content of question A
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4 th Quarter Report: A survey asses
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April 2002 Aug. 2002 5th Quarter: P
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equested an extension to July 2004
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where the cases are no longer activ
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7 th Quarter Report: In response to
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7 th Quarter DOCUMENTATION: (Same a
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Safe Future - A Plan for Program Im
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Safe Futures - A Plan for Program I
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Work Plan Detail N -- Item 22, Phys
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Held within 30 - 60 days of a child
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ACCOMPLISHMENTS: enhancements of th
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6 th Quarter Report: The introducti
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Placement/Best Placement Providers
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this benchmark with county supervis
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BARRIERS TO ACHIEVEMENT: N7 ACTION
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eports were discontinued. The Georg
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to initiate the reviews. 5th Quarte
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March 2004 QCR 16 county offices (t
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A cumulative Qualitative Case Revie
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5 th Quarter Report: Since, the QCR
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6 th Quarter Report: A review of th
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There has been a steady increase in
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1 st Quarter Report: The Case Plan
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To date CPRS reports that 10,274 ca
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2 nd Quarter Report: Accomplishing
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5 th Quarter Report: HIPPA issues h
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Goal: Case managers have the capaci
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8 th Quarter Report: Achieved. The
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esources as well as increased capac
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Review instruments address document
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A comprehensive effort to clean up
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Work Plan Detail Q -- Items 35-37,
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Funding and Resource Allocation to
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1 st Quarter Response: In May of 20
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conduct of the Comprehensive Child
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Seventy-five new workers were train
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Work Plan Detail R -- Item 42, The
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