an overview georgia program improvement plan - Department of ...

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scheduled in all regions of the state and began in February. 1 st Quarter Federal Response: (YEAR), Georgia's Reply 3 rd Quarter: 2003 2 nd Quarter Report: Other skills training sessions being developed for 2003 are 'Finding Words' and 'Advanced Investigations Training. 3 rd Quarter Report: The first session of 'Finding Words' was in January 2003, and a week of 'Advanced Investigations Training' was held May 2003. The department has provided initial interpretation of HIPAA requirements, and CPS policy and procedures will be updated to comply with requirements and HIPAA. Procedures for HIPAA will be incorporated into CPS policy training. This could not be done by July, as anticipated, because interpretations for CPS use have just become available This information should be in policy and procedure form by the end of the third quarter. 3 rd Quarter Federal Response: The underlined statement appears to belong in the Barriers to Achievement column. 4 th Quarter Georgia Reply: Underlined statement added to Barriers to Achievement per ACF response. 4 th Quarter Federal Response: The State indicates that they could not complete this step in July. However, the completion date in the PIP is January 2004. Will it be done by then? 5 th Quarter Report: Achieved. Counties received directions for handling protected information (all programs). A HIPAA compliant release form has been added to program forms. 8 th Quarter Report: Achieved. Per ACF 7 th quarter request: page 2 of the attached Memorandum provides instructions to state, regional and county offices on the handling of open records requests. 8 th Quarter DOCUMENTATION: (1) Memorandum from Acting Division Director, dated September 22, 2004 regarding Constituent Services (including Note to Staff about open records requests on page 2 of the memo and supporting documentation developed by DFCS Legal Services); and (2) CPS policy reference 2109.3 and 2109.4 regarding Open Records Request. BARRIERS TO ACHIEVEMENT: 1 st Quarter Report: Statewide CPS Panel has not fulfilled its initial plans to participate in this project. This project was taken over and completed by the state office Protective Services Unit. Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan B Page 5
Federal HIPAA requirements limit what information can be shared and how it can be shared. This will require changes in sharing information in services' cases. HIPAA requirements will also effect how information is shared and protected within team meetings and other CPS / CPPC hub activities. Added 4 th Quarter per ACF Response: This could not be done by July, as anticipated, because interpretations for CPS use have just become available. The department's legal officer has shared HIPAA procedures with county offices. 5 th Quarter Report: This is no longer a barrier. B4 ACTION STEPS: Strengthen prevention and early intervention strategies to prevent child abuse and support families. Develop and implement voluntary support for medically fragile children at high risk of abuse. (Achieved) Expand capacity for parent aide and early intervention. (Achieved - programs have not been reduced in difficult budget times.) Enhance access and use of UW 211 for screened out CPS calls to voluntary community assistance. (Achieved) Develop with Budget Office recommendations to adequately fund early intervention, parent aide, PUP and Homestead. (Achieved – programs have not been reduced in difficult budget times) Develop a more thorough assessment of family strengths and needs, particularly regarding the presence of substance abuse and domestic violence. (Achieved) Complete an annual Qualitative Case Review (QCR), similar to the CFSR, on a representative sampling of case records. (Partially Achieved. Two quarterly QCRs have been completed. The first QCR was submitted as documentation in the 5 th report. The second QCR report is attached as documentation). 7th Report: Partially Achieved. The third QCR was a cumulative report from October 2003 – June 2004. An annual has not been completed. 8 th Quarter Report: Achieved. The annual QCR has been completed. The report is attached as documentation. Complete a comparison to the results of Georgia's 2001 CFSR and the level of compliance after additional policy clarification, training and program implementation is operational. (Achieved) START DATE COMPLETION DATE RESPONSIBLE PERSON(S) MEASURABLE BENCHMARKS Sept. 2002 Jan. 2004 Protective Services state and county staff, Partnership with Dekalb and Fulton DFCS and Grady Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 - Work Plan B Page 6
Page 1 and 2: AN OVERVIEW GEORGIA PROGRAM IMPROVE
Page 3 and 4: Georgia: Georgia’s Program Improv
Page 5 and 6: The AFCARS data for this indicator
Page 7 and 8: Developed standards of measurement
Page 9 and 10: These action steps were included as
Page 11 and 12: Used the results obtained from the
Page 13 and 14: Established more flexible hours and
Page 15 and 16: policy require that the case manage
Page 17 and 18: Training initiative for DFCS and DP
Page 19 and 20: 4. In addition to the information b
Page 21 and 22: Stakeholder Input in the Analysis o
Page 23 and 24: The stakeholder interviews held dur
Page 25 and 26: Work Plan Detail A -- Item 2, Repea
Page 27 and 28: What needs to be accomplished: Writ
Page 29 and 30: Neglect was determined to be the mo
Page 31 and 32: 1 st Quarter Federal Response: (PLE
Page 33 and 34: Safe Futures - A Plan for Program I
Page 35 and 36: ACCOMPLISHMENTS: Data from these co
Page 37: • 79% of respondents agreed commu
Page 41 and 42: 6 th Quarter Report: Funding for th
Page 43 and 44: Work Plan Detail C -- Item 6, Stabi
Page 45 and 46: START COMPLETION RESPONSIBLE MEASUR
Page 47 and 48: 3 rd Quarter Report Georgia's Reply
Page 49 and 50: COSTAR children were selected from
Page 51 and 52: Quarter 4 # of Differences 31 134 1
Page 53 and 54: DATE DATE PERSON(S) BENCHMARKS July
Page 55 and 56: C16 ACTION STEPS: Analyze a sample
Page 57 and 58: October 2004 Purpose and Design The
Page 59 and 60: The researcher first analyzed chara
Page 61 and 62: Characteristic Percent Percent Perc
Page 63 and 64: • Mr. and Mrs. Marshall (pseudony
Page 65 and 66: 3 rd Quarter Report Georgia's Reply
Page 67 and 68: ACCOMPLISHMENTS: 1 st and 2 nd Quar
Page 69 and 70: 8 th Quarter DOCUMENTATION: (1) Soc
Page 71 and 72: 5 th Quarter DOCUMENTATION: PIP Res
Page 73 and 74: D6 ACTION STEPS: START DATE Mar. 20
Page 75 and 76: Georgia Juvenile Court Judges) is a
Page 77 and 78: addition, 70 court-hearing observat
Page 79 and 80: (2) Key Performance Indicators and
Page 81 and 82: DOCUMENTATION PROVIDED 3 RD Quarter
Page 83 and 84: adoptive families, there was an inc
Page 85 and 86: 8 th Quarter Report: Achieved 5 th
Page 87 and 88: 6 th Quarter Federal Response: E4:
Page 89 and 90:
5 th Quarter DCOUMENTATION: Reporti
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statewide. Both panel and court rev
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child, because the worker was not a
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Question 1. Are you seeing the adop
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6 th Quarter Federal Response: 6 th
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for the barrier identified. These r
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eports. The AFCARS reporting and ma
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8 th Quarter Report: Prior to the b
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BARRIERS TO ACHIEVEMENT: E27 ACTION
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Work Plan Detail F -- Item 10, Perm
Page 109 and 110:
Safe Futures - A Plan for Program I
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DOCUMENTATION: Please see attachmen
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together. Relative Care Subsidy (RC
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START DATE COMPLETION DATE RESPONSI
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continue to assess our data sources
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Length of time as a foster parent #
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Table 4 Disruptions and use of resp
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2. More respite care providers 3. E
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Work Plan Detail H -- Item 13, Visi
Page 127 and 128:
Please refer to the following attac
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(See attached copy of Memorandum fr
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July 2002 ACCOMPLISHMENTS: Dec. 200
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A pilot is being conducted in Dekal
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5 th Quarter Report: At least 100 c
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2004. ACCOMPLISHMENTS: 1 st Quarter
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8 th Quarter Report: Partially Achi
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state office on the number of asses
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the Division. The review should be
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The report referred to in the Bench
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of that evaluation has been dissemi
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ACCOMPLISHMENTS: 1 st and 2nd Quart
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understanding of this content on a
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Course Module Content of question A
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Page 157 and 158:
Page 159 and 160:
Page 161 and 162:
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4 th Quarter Report: A survey asses
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April 2002 Aug. 2002 5th Quarter: P
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equested an extension to July 2004
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where the cases are no longer activ
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7 th Quarter Report: In response to
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7 th Quarter DOCUMENTATION: (Same a
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Safe Future - A Plan for Program Im
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Safe Futures - A Plan for Program I
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Work Plan Detail N -- Item 22, Phys
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Held within 30 - 60 days of a child
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ACCOMPLISHMENTS: enhancements of th
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6 th Quarter Report: The introducti
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Placement/Best Placement Providers
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this benchmark with county supervis
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BARRIERS TO ACHIEVEMENT: N7 ACTION
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eports were discontinued. The Georg
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to initiate the reviews. 5th Quarte
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March 2004 QCR 16 county offices (t
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A cumulative Qualitative Case Revie
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5 th Quarter Report: Since, the QCR
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6 th Quarter Report: A review of th
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There has been a steady increase in
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1 st Quarter Report: The Case Plan
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To date CPRS reports that 10,274 ca
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2 nd Quarter Report: Accomplishing
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5 th Quarter Report: HIPPA issues h
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Goal: Case managers have the capaci
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8 th Quarter Report: Achieved. The
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esources as well as increased capac
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Review instruments address document
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A comprehensive effort to clean up
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Work Plan Detail Q -- Items 35-37,
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Funding and Resource Allocation to
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1 st Quarter Response: In May of 20
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conduct of the Comprehensive Child
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Seventy-five new workers were train
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Work Plan Detail R -- Item 42, The
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