an overview georgia program improvement plan - Department of ...

3 rd Quarter Report: The policy material is complete (see attached policy Foster Care Services: Case Plan PIP Items 7, 9, 12, 18, 21,
23)
5 th Quarter Report: Achieved. See 2 nd and 3 rd Quarter Reports.
6 th Quarter Report: Beginning May 2004 all new children entering care will have case plans entered into CPRS and will be tracked
in IDS. As ongoing case plans are due, the updated plan will be entered into CPRS. All will be able to be tracked in the system by
November 2004.
7 th Quarter Report: The CPRS is able to import identifying information from the IDS data system to reduce data entry time and to
reduce errors. This allows reports to be run on the IDS side and on the CPRS side so that comparisons of case plans completed with
the number of children entering IDS can be made. Currently, the number of plans in CPRS is higher due to several factors. During
the migration of plans from the original CPRS to CPRSv2, duplicate cases were created. The local county users were not aware that
they needed to close the original plan, so the duplicate plans remain. Other plans should have been closed when the case was closed.
The Division is now providing training to supervisors on how to identify plans that need to be closed and how to close plans that need
to be closed. Additionally, supervisors and workers are receiving training on how to create a new plan and review existing plans. The
CPRS developer for the system will review the system for “junk plans” and delete as appropriate so that the comparisons between the
two data bases (IDS and CPRS) can be made as discussed in the benchmark evaluation statement. Even though the State has
mandated the use of CPRS (see 2 nd Quarter Report), it is questionable that data entry is occurring at the rate the State desires. The
State believes that at best the comparison will never really exactly match because the level of usage is not what it should be. The State
will continue to mandate the use of CPRS. As for the quality of the case plans, as it relates to mental health services for children in
CPRS, that information can be ascertained from the QCRs and action is reported on in Action Step O-2.
8 th Quarter Report: Achieved. The State has strengthened and made mandatory the Case Plan Reporting System to ensure that
information about the child's mental health is documented to eliminate breaks in mental health services. The State has provided
additional support and training so case managers can use the system effectively. The State has issued a policy statement requiring all
new 30-day case plans to be completed in CPRS and has also strengthened training and support of CPRS.
The State mandated the use of the CPRS in 7/02. Statewide training was completed in 2/03. Beginning in 5/04 all new children
entering the system were also entered in CPRS. The target date for all case plans to be in the system is 11/30/04.
Training for new case managers includes a module on CPRS that contains a computer lab component. Ongoing CPRS training is
available across the state as needed. In the past year approximately 310 supervisors and/or veteran staff received training.
The online Supervisory Tool provides additional support for the use of CPRS in tracking mental health assessments (noted in O-5).
The QCR process further reviews the utilization of mental health resources (noted in O-2).
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
November, 2004 Quarter 8 – Work Plan O Page 17