an overview georgia program improvement plan - Department of ...

1 st Quarter Report: The Case Plan Reporting System (CPRS) presently does not have the capability to collect information regarding
the timely completion of First Placement/Best Placement (FP/BP) Assessments. Timely completion is defined as assessments
completed in thirty days with initiation of assessment beginning no sooner than the completion of the 72-hour Juvenile Court hearing.
1 st Quarter Federal Response: MOVE UNDERLINED TO BARRIERS COLUMN.
An entire section devoted to FP/BP statistics is being developed for CPRS. FP/BP fields to be added to CPRS include: Date of
Removal; Date of Referral; Date of Completion; Date of MDT Meeting; DSM Iv Diagnosis; Mental Health Recommendations; Date
of Referral to Mental Health; Date of Mental Health Report; Date of Closure of Mental Health Service. The addition of these fields
will ensure that CPRS is able to capture and report information about Mental Health assessments of children entering foster care.
Method for measuring achievement: Information needed to evaluate the timely completion of FP/BP assessments is available in the
FP/BP monthly report. Until the fields are added to the CPRS a hand count will be used to review the FP/BP assessments completed
each month by county offices. The FP/BP monthly reporting process requires that each count office report to their assigned foster care
consultants the number of assessments ordered and paid including a copy of the invoice. The invoice includes the date of referral, date
of removal and date of completion of assessments. A hand count of these figures will be compared to the Internal Data System (IDS)
which tracks total number of children in care. The CPRS needs additional fields to capture the statistical data of this goal. Actions to
be taken next quarter: CPRS is in the process of design regarding FP/BP. The work schedule is set to begin March 2003 and conclude
in December in December (delete underline) 2003. 1. Team Meetings will begin with the CPRS developer in March 2003 to discuss
changes to the system. 2. A final plan of all improvements to CPRS will be finalized by April 2003.
2 nd Quarter Report: Two meetings were held with the CPRS consultant and developer during this reporting period. The work plan
should be finalized by May 2003. An entire section devoted to FP/BP statistics is being developed for CPRS. FP/BP fields to be added
to CPRS include: Date of Removal; Date of Referral; Date of Completion; Date of MDT Meeting; DSM Iv Diagnosis; Mental Health
Recommendations; Date of Referral to Mental Health; Date of Mental Health Report; Date of Closure of Mental Health Service. The
addition of these fields will ensure that CPRS is able to capture and report information about Mental Health assessments of children
entering foster care. Method for measuring achievement: Information needed to evaluate the timely completion of FP/BP assessments
is available in the FP/BP monthly report. Until the fields are added to the CPRS a hand count will be used to review the FP/BP
assessments completed each month by county offices. The FP/BP quarterly reporting process requires that each county office report to
their assigned foster care consultants the number of assessments ordered and paid including a copy of the invoice. The invoice
includes the date of referral, date of removal and date of completion of assessments. A hand count of these figures will be compared to
the Internal Data System (IDS) which tracks total number of children in care. The CPRS needs additional fields to capture the
statistical data of this goal.
3 rd Quarter Report: The Case Plan Reporting System (CPRS) has been trained on and implemented in all 159 Georgia counties.
DFCS policy mandates its use. Functionality to capture data about First Placement Best Placement is being added to CPRS by 12/03.
Reporting will assist in data collection about recommendations made during the comprehensive assessment and the state's ability to
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
November, 2004 Quarter 8 – Work Plan O Page 2