an overview georgia program improvement plan - Department of ...

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As for the training needs of staff, and based upon data from the cumulative QCRs (10/2004 - 09/2004) a memorandum has been forwarded to the Education and Training Section emphasizing "needs improvement" areas which have implications for additional staff training. 8 th Quarter DOCUMENTATION: November 8, 2004 Memorandum from the DFCS Social Services Director to the Director of Education and Training regarding training needs indicators based on Qualitative Case Reviews BARRIERS TO ACHIEVEMENT: N13 ACTION STEPS: START DATE Nov. 2002 ACCOMPLISHMENTS: COMPLETION DATE June 2004 and on-going 5th Quarter: Per Annual Evaluation/Renegotiatio n Report the State requested to extend date to July 2004. Recommend additional training and policy changes. 5 th Quarter: Per Annual Evaluation/Renegotiation Report the State requested to change this action step to read: 'If necessary, recommend additional training and policy changes as a result of QCRs completed'. RESPONSIBLE PERSON(S) Joe Wassell, Betty Wrights, Millicent Houston, Linda Ladd, Linda Doster, Leslie Cofield, Alice-Marie Hutchison, Dianne Yearby, Patricia Nealy Achieved: Same as above 4 th Quarter Federal Response: Action step and measurable benchmarks are not addressed MEASURABLE BENCHMARKS Within 60 days of completing additional on-site case reviews, provide a written report, if appropriate. 5th Quarter: Per Annual Evaluation/Renegotiation Report the State requested to change to 'If appropriate, within sixty (60) days of receiving the Qualitative Reviews Report from the E & R Section, a written report will be provided with recommended training needs and policy changes. Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 – Work Plan N Page 22
5 th Quarter Report: Since, the QCRs will continue as an ongoing process for evaluating and monitoring the state's child welfare system, the effectiveness of training will be measured in the comparison of the first reports from the reviews and the reports from the second set of reviews. The reports from the reviews will be analyzed and compared to determine the training needs of staff. These training needs will be recommended to the newly established Education and Research Section to develop and implement training for county staff. 6 th Quarter Report: A review of the trends from the Qualitative Case Reviews completed during January and March will be completed to assist with determining training needs of county staff. 6 th Quarter Federal Response: N13: State requested extension of completion date and revision of the benchmark in its Annual Evaluation/Renegotiation Report. N13: When will the 'review of the trends' be completed? The original action step is sound and should be maintained if ACF has not already approved the Q5 request. 7 th Quarter Report: ACF approved the extension of completion date, revision of the Action Step and benchmark during the Annual Evaluation/Renegotiation. A review of trends has not occurred. The report referred to in the Benchmark was contingent upon there actually being training and policy changes based upon the QCR. To date the QCRs have not lead to training or policy changes, thus the State has not provided a report. The State believes that the Child and Family Comprehensive Assessment (First Placement Best Placement) training that occurred statewide in July 2002 and again in February 2003 has had a positive impact on the provision of health care services. The training was provided for case manager staff and providers of services. The State will not abandon a review of the trends to determine additional training needs. However, it is not likely that a trends review will occur during this PIP implementation period. A cumulative Qualitative Case Review for the 10 month period 10/03 - 06/04 rated meeting the child's physical health needs as a strength in 59 cases (85.50%). 8 th Quarter Report: Achieved: In the CFSR final report, the health indicators (physical health and mental health) indicated 63.3% substantial conformity. The Georgia QCRs completed to date show a significant improvement in the health indicator ranging from 78.38% (2 nd QCR) to a high of 91.67% (1 st QCR). The cumulative for the physical health indicator showed 86.27% strength. At this time there are no additional training or policy recommendations. 8 th Quarter DOCUMENTATION: (1) Georgia PIP Qualitative Review Summary Table Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 – Work Plan N Page 23
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AN OVERVIEW GEORGIA PROGRAM IMPROVE
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Georgia: Georgia’s Program Improv
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The AFCARS data for this indicator
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Developed standards of measurement
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These action steps were included as
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Used the results obtained from the
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Established more flexible hours and
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policy require that the case manage
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Training initiative for DFCS and DP
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4. In addition to the information b
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Stakeholder Input in the Analysis o
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The stakeholder interviews held dur
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Work Plan Detail A -- Item 2, Repea
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What needs to be accomplished: Writ
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Neglect was determined to be the mo
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1 st Quarter Federal Response: (PLE
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Safe Futures - A Plan for Program I
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ACCOMPLISHMENTS: Data from these co
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• 79% of respondents agreed commu
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Federal HIPAA requirements limit wh
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6 th Quarter Report: Funding for th
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Work Plan Detail C -- Item 6, Stabi
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START COMPLETION RESPONSIBLE MEASUR
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3 rd Quarter Report Georgia's Reply
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COSTAR children were selected from
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Quarter 4 # of Differences 31 134 1
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DATE DATE PERSON(S) BENCHMARKS July
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C16 ACTION STEPS: Analyze a sample
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October 2004 Purpose and Design The
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The researcher first analyzed chara
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Characteristic Percent Percent Perc
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• Mr. and Mrs. Marshall (pseudony
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3 rd Quarter Report Georgia's Reply
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ACCOMPLISHMENTS: 1 st and 2 nd Quar
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8 th Quarter DOCUMENTATION: (1) Soc
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5 th Quarter DOCUMENTATION: PIP Res
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D6 ACTION STEPS: START DATE Mar. 20
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Georgia Juvenile Court Judges) is a
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addition, 70 court-hearing observat
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(2) Key Performance Indicators and
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DOCUMENTATION PROVIDED 3 RD Quarter
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adoptive families, there was an inc
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8 th Quarter Report: Achieved 5 th
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6 th Quarter Federal Response: E4:
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5 th Quarter DCOUMENTATION: Reporti
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statewide. Both panel and court rev
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child, because the worker was not a
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Question 1. Are you seeing the adop
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6 th Quarter Federal Response: 6 th
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for the barrier identified. These r
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eports. The AFCARS reporting and ma
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8 th Quarter Report: Prior to the b
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BARRIERS TO ACHIEVEMENT: E27 ACTION
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Work Plan Detail F -- Item 10, Perm
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Safe Futures - A Plan for Program I
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DOCUMENTATION: Please see attachmen
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together. Relative Care Subsidy (RC
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START DATE COMPLETION DATE RESPONSI
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continue to assess our data sources
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Length of time as a foster parent #
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Table 4 Disruptions and use of resp
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2. More respite care providers 3. E
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Work Plan Detail H -- Item 13, Visi
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Please refer to the following attac
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(See attached copy of Memorandum fr
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July 2002 ACCOMPLISHMENTS: Dec. 200
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A pilot is being conducted in Dekal
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5 th Quarter Report: At least 100 c
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2004. ACCOMPLISHMENTS: 1 st Quarter
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8 th Quarter Report: Partially Achi
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state office on the number of asses
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the Division. The review should be
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The report referred to in the Bench
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of that evaluation has been dissemi
Page 149 and 150: ACCOMPLISHMENTS: 1 st and 2nd Quart
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Page 153 and 154: Course Module Content of question A
Page 163 and 164: 4 th Quarter Report: A survey asses
Page 165 and 166: April 2002 Aug. 2002 5th Quarter: P
Page 167 and 168: equested an extension to July 2004
Page 169 and 170: where the cases are no longer activ
Page 171 and 172: 7 th Quarter Report: In response to
Page 173 and 174: 7 th Quarter DOCUMENTATION: (Same a
Page 175 and 176: Safe Future - A Plan for Program Im
Page 177 and 178: Safe Futures - A Plan for Program I
Page 179 and 180: Work Plan Detail N -- Item 22, Phys
Page 181 and 182: Held within 30 - 60 days of a child
Page 183 and 184: ACCOMPLISHMENTS: enhancements of th
Page 185 and 186: 6 th Quarter Report: The introducti
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Page 189 and 190: this benchmark with county supervis
Page 191 and 192: BARRIERS TO ACHIEVEMENT: N7 ACTION
Page 193 and 194: eports were discontinued. The Georg
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Page 197 and 198: March 2004 QCR 16 county offices (t
Page 199: A cumulative Qualitative Case Revie
Page 203 and 204: 6 th Quarter Report: A review of th
Page 205 and 206: There has been a steady increase in
Page 207 and 208: 1 st Quarter Report: The Case Plan
Page 209 and 210: To date CPRS reports that 10,274 ca
Page 211 and 212: 2 nd Quarter Report: Accomplishing
Page 213 and 214: 5 th Quarter Report: HIPPA issues h
Page 215 and 216: Goal: Case managers have the capaci
Page 217 and 218: 8 th Quarter Report: Achieved. The
Page 219 and 220: esources as well as increased capac
Page 221 and 222: Review instruments address document
Page 223 and 224: A comprehensive effort to clean up
Page 225 and 226: Work Plan Detail Q -- Items 35-37,
Page 227 and 228: Funding and Resource Allocation to
Page 229 and 230: 1 st Quarter Response: In May of 20
Page 231 and 232: conduct of the Comprehensive Child
Page 233 and 234: Seventy-five new workers were train
Page 235 and 236: Work Plan Detail R -- Item 42, The
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