an overview georgia program improvement plan - Department of ...

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6 th Quarter Report: The CPRS Basic Training and the CPRS advanced training both have a Visitation screen that is designed to document the visitation plan for children with their parents. In SFY 2003, 1200 workers and their supervisors were trained in either Basic or Advanced training. In SFY2004, 377 additional workers and supervisors were trained in Basic, Advanced or Supervisory training. In each session, visitation of parents and children was stressed and staff were instructed on how to document the visitation plan in the Case Plan Reporting System. New Worker Training includes training on documenting the visitation plan in the CPRS. 6 th Quarter Federal Response: Are you going to evaluate visits between parents and children and the location of visits by June 2004? H5: Continue to report progress 7 th Quarter Reply: The Action Step and benchmark speaks to documenting the occurrence and location of visits in the case plan. A cumulative Qualitative Case Review for the 10 month period 10/03 – 06/04 shows that in 60 relevant cases, 51 cases (85.0%) indicated that visitation took place. These visits took place in a variety of venues that included agency offices, the parents' home and were supervised by agency staff or relatives. Other visits took place in restaurants or treatment facilities. The State recognizes that we are currently 5% behind in goal achievement of this action step. However, the baseline from the ACF Final Report was 66.6%, the 85.0% indicates a significant increase. Training efforts will continue to reinforce the importance of preserving family connections and emphasize documentation as the appropriate measure of success. AFCARS Data Frequency Report for Foster Children (10/01/2003 - 03/31/2004) reports a total number of 19, 426 children receiving foster care service during this time period. There are a total of 12,378 visitation plans documented in CPRS. The number of case plans in CPRS is exaggerated due to several factors. During the migration of plans from the original CPRS to CPRSv2, duplicate cases were created. The counties were not aware that they needed to close the original plan, so the duplicate plans remain. Other plans should have been closed when their case was closed. The division is now providing training to supervisors on how to identify plans that need to be closed and how to close them. Additionally, supervisors and workers are receiving training on how to create a new plan and review existing plans. The developer for the system will review the system for “junk plans” and delete as appropriate. In addition, even though the State has mandated CPRS usage it is questionable that data input is occurring, as it should. To date the State has been not been able to fund the additional staff resources needed to monitor staff input. Another factor impacting Georgia’s challenge with capturing and evaluating this information via CPRS is that even though the case plans may document the requirement for visitation, all the cases may not adequately document each time and location a visit occurred, nor whether the occurrence and quality of visits is in compliance with the court order. Thus far, the QCRs seem to be the better approach to measure whether the visits are occurring and evaluating the quality of the visits. The CPRS Basic Training and the CPRS Advanced Training both have a component that discusses visitation. Woven throughout the training documents are references to and instructions on how to input and retrieve information pertaining to children in placement. This content includes specific references to efforts to assure sibling visitation and documentation of the visits. 7 th Quarter DOCUMENTATION: Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 – Work Plan H Page 2
Please refer to the following attachments pertaining to this item: • Case Planning and Review for Placement Services to Children (PLC) pages 6 & 9; • Case Plan Reporting System “Supervisory Training Agenda” page 2; • Case Plan Reporting System “Advanced Training Agenda” page 2; • Conducting Supervisory Review of CPRS Case Plan page 2; • Social Services Data and Technology Issues—Agenda, page 2; and • www.gacaseplan.org, which describes the function and purpose of various topics incorporated into the case plan. Visitation is among the requirements documented in the case plan. • Also attached is a copy of the relevant pages from the Georgia Child and Family Service Plan, Annual Progress and Services Final Report for FFY 2000-2004. It captures Georgia’s Time Limited Reunification Services, which includes various approaches to facilitate, support and monitor visitation. 8 th Quarter Report: Achieved. The federal final CFSR Report to Georgia indicated that in 66.6% of the cases, visits between parents and children were rated as strength. The 1 st quarter QCR rated this indicator as a strength in 95.65% of the applicable cases. 8 th Quarter DOCUMENTATION: Georgia PIP Qualitative Review Summary Table BARRIERS TO ACHIEVEMENT: Safe Futures – A Plan for Program Improvement Georgia Department of Human Resources November, 2004 Quarter 8 – Work Plan H Page 3
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AN OVERVIEW GEORGIA PROGRAM IMPROVE
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Georgia: Georgia’s Program Improv
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The AFCARS data for this indicator
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Developed standards of measurement
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These action steps were included as
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Used the results obtained from the
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Established more flexible hours and
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policy require that the case manage
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Training initiative for DFCS and DP
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4. In addition to the information b
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Stakeholder Input in the Analysis o
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The stakeholder interviews held dur
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Work Plan Detail A -- Item 2, Repea
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What needs to be accomplished: Writ
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Neglect was determined to be the mo
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1 st Quarter Federal Response: (PLE
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Safe Futures - A Plan for Program I
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ACCOMPLISHMENTS: Data from these co
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• 79% of respondents agreed commu
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Federal HIPAA requirements limit wh
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6 th Quarter Report: Funding for th
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Work Plan Detail C -- Item 6, Stabi
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START COMPLETION RESPONSIBLE MEASUR
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3 rd Quarter Report Georgia's Reply
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COSTAR children were selected from
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Quarter 4 # of Differences 31 134 1
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DATE DATE PERSON(S) BENCHMARKS July
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C16 ACTION STEPS: Analyze a sample
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October 2004 Purpose and Design The
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The researcher first analyzed chara
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Characteristic Percent Percent Perc
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• Mr. and Mrs. Marshall (pseudony
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3 rd Quarter Report Georgia's Reply
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ACCOMPLISHMENTS: 1 st and 2 nd Quar
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8 th Quarter DOCUMENTATION: (1) Soc
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5 th Quarter DOCUMENTATION: PIP Res
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D6 ACTION STEPS: START DATE Mar. 20
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Page 77 and 78: addition, 70 court-hearing observat
Page 79 and 80: (2) Key Performance Indicators and
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Page 83 and 84: adoptive families, there was an inc
Page 85 and 86: 8 th Quarter Report: Achieved 5 th
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Page 89 and 90: 5 th Quarter DCOUMENTATION: Reporti
Page 91 and 92: statewide. Both panel and court rev
Page 93 and 94: child, because the worker was not a
Page 95 and 96: Question 1. Are you seeing the adop
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Page 99 and 100: for the barrier identified. These r
Page 101 and 102: eports. The AFCARS reporting and ma
Page 103 and 104: 8 th Quarter Report: Prior to the b
Page 105 and 106: BARRIERS TO ACHIEVEMENT: E27 ACTION
Page 107 and 108: Work Plan Detail F -- Item 10, Perm
Page 109 and 110: Safe Futures - A Plan for Program I
Page 111 and 112: DOCUMENTATION: Please see attachmen
Page 113 and 114: together. Relative Care Subsidy (RC
Page 115 and 116: START DATE COMPLETION DATE RESPONSI
Page 117 and 118: continue to assess our data sources
Page 119 and 120: Length of time as a foster parent #
Page 121 and 122: Table 4 Disruptions and use of resp
Page 123 and 124: 2. More respite care providers 3. E
Page 125: Work Plan Detail H -- Item 13, Visi
Page 129 and 130: (See attached copy of Memorandum fr
Page 131 and 132: July 2002 ACCOMPLISHMENTS: Dec. 200
Page 133 and 134: A pilot is being conducted in Dekal
Page 135 and 136: 5 th Quarter Report: At least 100 c
Page 137 and 138: 2004. ACCOMPLISHMENTS: 1 st Quarter
Page 139 and 140: 8 th Quarter Report: Partially Achi
Page 141 and 142: state office on the number of asses
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Page 145 and 146: The report referred to in the Bench
Page 147 and 148: of that evaluation has been dissemi
Page 149 and 150: ACCOMPLISHMENTS: 1 st and 2nd Quart
Page 151 and 152: understanding of this content on a
Page 153 and 154: Course Module Content of question A
Page 163 and 164: 4 th Quarter Report: A survey asses
Page 165 and 166: April 2002 Aug. 2002 5th Quarter: P
Page 167 and 168: equested an extension to July 2004
Page 169 and 170: where the cases are no longer activ
Page 171 and 172: 7 th Quarter Report: In response to
Page 173 and 174: 7 th Quarter DOCUMENTATION: (Same a
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Safe Futures - A Plan for Program I
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Work Plan Detail N -- Item 22, Phys
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Held within 30 - 60 days of a child
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ACCOMPLISHMENTS: enhancements of th
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6 th Quarter Report: The introducti
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Placement/Best Placement Providers
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this benchmark with county supervis
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BARRIERS TO ACHIEVEMENT: N7 ACTION
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eports were discontinued. The Georg
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to initiate the reviews. 5th Quarte
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March 2004 QCR 16 county offices (t
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A cumulative Qualitative Case Revie
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5 th Quarter Report: Since, the QCR
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6 th Quarter Report: A review of th
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There has been a steady increase in
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1 st Quarter Report: The Case Plan
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To date CPRS reports that 10,274 ca
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2 nd Quarter Report: Accomplishing
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5 th Quarter Report: HIPPA issues h
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Goal: Case managers have the capaci
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8 th Quarter Report: Achieved. The
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esources as well as increased capac
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Review instruments address document
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A comprehensive effort to clean up
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Work Plan Detail Q -- Items 35-37,
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Funding and Resource Allocation to
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1 st Quarter Response: In May of 20
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conduct of the Comprehensive Child
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Seventy-five new workers were train
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Work Plan Detail R -- Item 42, The
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