Handbook - Ascot State School - Education Queensland

ASCOT STATE SCHOOL
2012
SCHOOL
HANDBOOK

Strive to Achieve
Ascot State School
Pringle Street
Ascot QLD 4007
Phone: 3326 9333
Student Absence Line: 3326 9360
Fax: 3326 9300
Email: admin@ascotss.eq.edu.au
Web: www.ascotss.qld.edu.au
Information is current at time of print, but please be aware that
changes can and do occur.
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Contents
Page
Principal’s Welcome 5
School Profile 6
Enrolment Management Plan 7-8
School Programs:
Music 9-10
Library & Information Technology
10
Centre
Information & Communication
10-11
Technology
Languages Other Than English 11
School Procedures:
Enrolments 12
Family Information 12
New Children 12
Attendance 13
Arrival & Departure 13-14
Assemblies 14
Book Lists 14
Homework 14
Behaviour Management 15
Religious Education 15
Health & Safety 15-16
Road Safety 16-17
Emergency Procedures
Emergency Contacts
17
17
Money 17
Ascot Digest 18
Sports Houses 18
Sport 18-19
School Swimming Lessons 20
Excursions 20
Camps 20
Lost Property 20
Media 21
Student Banking 21
Volunteers 21
Community Education 22
Social Tennis 22
Gifts, Donations, Fundraising 22
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Communication:
Page
Notice Boards 23
Newsletter 23
Parent/School 23
Reporting & Assessment 23
Year 2 Diagnostic Continuum 23
Year 3, 5, 7 Nationwide Tests 23
School Uniform 24-25
Parents & Citizen’s
Association:
P&C Association 26-27
Parent‟s Auxiliary 27
Physical Environment 27
Sports Days & Swimming Carnivals 28
Tuckshop 28
Uniform Shop 29
Book Club 29
Swim Club 29-30
Coaching & Learn to Swim classes 30
School Community Liaison Officer 30
Outside School Hours Care 30
Building Fund 30
Friends of Music 31
Friends of Physical Education 31
Friends of Visual Arts & Design 31
Bus Routes 32-33
Privacy Statement 34-35
Children & Young People in the Care of 36
the State – Data Matching
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Principal‟s Welcome
Welcome to the Ascot School Community. We hope your time here is
challenging and rewarding for you and your children.
Ascot State School believes in developing the potential of each individual
child. We aim to promote and develop that capacity within an
environment of care and support and through a range of opportunities
within the broad education program.
My staff and I are committed to the vision of the Department of Education
and Training - clever, skilled and creative Queensland. We are proud to
be part of a strong public education system, which believes the purpose of
education is to meet the needs of different students for high levels of
educational attainment.
At Ascot State School we take pride in the tradition and reputation of the
school for pursuing the highest standards of behaviour of the students
and in the academic program, the sporting program and the music
program.
Students are proud to wear their school uniform which is well recognised
in the community and provides children with a sense of belonging. Our
school motto Strive to Achieve plays an important part in fostering the
wellbeing and personal development of each student.
As we strive to achieve our potential in a supportive school environment
we at Ascot value respect, honesty, fairness, self esteem and excellence.
Our current key strategic objectives at Ascot are to provide:
a challenging and relevant curriculum
a supportive school environment
the professional development and learning for staff
integration of information communication and technology for
learning
facilities improvement
Dimensions of Learning as our approach to teaching and learning
effective partnerships.
My staff and I look forward to working alongside you, our parents, to
prepare our youth for the challenges of the future.
Jane Sedgman
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School Profile
Ascot State School is 6 km north-east of the city centre and central to the
suburbs of Ascot, Hamilton, Clayfield, Albion and Newstead. The school was
established in 1920. A non-compulsory Preparatory Year was introduced in
2007.
Physical Environment
The school campus includes: 6 classroom blocks, Administration building,
modern Library/Resource Centre, Activities Hall, Tuckshop, Covered Games
Areas, 25m Heated Swimming Pool, Outdoor Covered Amphitheatre, Oval,
Adventure Playgrounds, Art Room, Music Room and Computer Labs.
School Community
An enrolment management policy has been put in place to ensure that the
student population matches current accommodation, facilities and grounds.
Enrolments are initially taken from residents within a designated local catchment
area (LCA). Enrolment of students who are outside the catchment area is via a
waiting list.
The school staff comprises: Principal, two Deputy Principals, class teachers all
supported by a Teacher/Librarian, Support Teachers, Music Teachers, Physical
Education Teachers, Language Other Than English (LOTE) Teacher and Teacher
Aides. A Business Services Manager, Administration staff, Cleaners and a full
time Schools Officer (Facilities & Grounds) complement the teaching staff. A
Guidance Officer, Speech Language Pathologist, an English as a Second
Language Teacher and Instrumental Music Teachers visit on a rostered basis.
Teacher Aide support is given to children needing individual attention throughout
the school. Enrichment activities for students include: the Opti-Minds, Chess
Club, Maths Team Challenge, Debating Club, High Achiever‟s Program, Young
Scholars and individual studies.
Visiting teachers of the visually impaired, hearing impaired and physically
handicapped also visit our school when the need arises.
There is strong community support for Ascot State School. Working beside the
P&C Association are a number of Sub-Committees: Swim Club, Tuckshop,
Parents‟ Auxiliary, Uniform Shop, Physical Environment, Friends of Music (FoM),
Friends of Visual Arts & Design (FoVAD).
The school and P&C employ a School Community Liaison Officer (SCLO) whose
tasks include welcoming new families to our school community and coordinating
activities with the Class Parent Representatives (CPRs) who support each
classroom teacher.
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Rationale
Enrolment Management Plan
Strive to Achieve
Ascot State School recognises as its prime obligation the provision of access to
an appropriate educational service for students residing within this community as
defined by its local catchment area. Because of enrolment capacity and growth
Ascot State School may be unable to meet this obligation in future, unless action
is taken now to manage enrolment. This plan sets out the conditions under which
students may be enrolled into Ascot State School.
Local catchment area
The school's enrolment capacity for students who live outside the local
catchment is dependant upon:
the school's enrolment capacity
catering for in-catchment enrolments
allowing for in-catchment growth during the year
ensuring an even spread of students across all year levels while maintaining
class size targets.
The local catchment area is based on equidistance boundaries with other
schools. The attached map defines the boundary area for which Ascot State School
is the closest school by trafficable route. Should this capacity change because of
changes to road networks, this will be formally notified through the registration
and gazettal of an amended plan including the operative date for the new
catchment area.
Enrolment Policy
All students who reside within the local catchment area and are eligible for
enrolment in the educational program offered by the school have a right to
enrolment at the school. The Principal will hold places for students who relocate
to within the catchment boundary throughout the school year.
Enrolment of students from outside the local catchment area will be managed to
ensure that the total current and forecast enrolments do not exceed the school's
current built capacity and where applicable will ensure there is an even spread of
students across year levels or class groupings.
The school's enrolment management plan does not replace other departmental
policy; for example Safe, Supportive and Disciplined School Environment, nor
does it override subsequent determinations regarding built school capacity.
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Enrolment Criteria
Students who reside outside the school's local catchment boundary who apply
for enrolment at the school will be put on a waiting list in order of receipt of
application. Where there is spare capacity, students will be enrolled from the
waiting list based on the following criteria and order of priority:
Siblings of students already enrolled.
Children and young people who are subject to child protection orders that
grant guardianship or custody to the Chief Executive Officer of the Department
of Child Safety.
Students whose parent or legal guardian is employed by the school.
Siblings of students already enrolled and living outside the guaranteed
enrolment boundary will be enrolled.
Students whose parent or legal guardian can show documentation that
supports the notion that a principal place of residency was bought within the
previous boundary up to 5 years prior to 1998 with the intent of enrolment and
who continue to reside in that residence.
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School Programs
Strive to Achieve
The School Advisory Committee, comprising staff and parents, oversees the
strategic direction of the school. All school programs are managed by the school
personnel and supported by teachers, parents and administration. Programs
are:
English
Mathematics
Science
Studies of Society
The Arts
Health & Physical Education
LOTE (Japanese)
Technology
ICTs
Student Support
Supportive School Environment
Office Operations Management
Facilities & Resources
School Operations & Management
Workplace Health & Safety
Local Consultative Committee
Music
Music is an important part of the school curriculum at Ascot under the guidance
of two classroom teachers of music assisted by visiting instrumental teachers.
Three concert bands, a string ensemble and two choirs share in a love and
appreciation of music.
A strong feature of the school is the Instrumental Music Program provided by
visiting instrumental music teachers.
Instrumental Music
Children from Years 3-7 have the opportunity to participate in the Instrumental
Program FOR WHICH A FEE MAY APPLY.
Year 3 - strings only. Free half hour lessons are conducted by an Instrumental
teacher during the school day.
Year 4 - strings continue. Woodwind lessons are conducted by two private
teachers who teach groups of not more than 4 students at a nominal fee during
the school day.
Years 5 - 7 - strings, woodwind, brass and percussion. Free half hour lessons
are conducted by Instrumental teachers from Education Queensland during the
school day.
Children receiving lessons at school must:
participate in a string ensemble or concert band appropriate to their standard
take part in concerts and other school activities
attend lessons and rehearsals regularly as required
keep instruments in good repair.
Parents are required to provide tutor books, reeds, strings and other accessories
as requested by the Instrumental teachers.
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Selection of students
At the beginning of each year, a letter is sent home to all parents whose children
have expressed an interest in learning an instrument. Where applications
exceed places in the program, a selection process is utilised.
(For more information a music handbook is available from the Music
Teacher.)
Library and Information Technology Centre
The Library and Information Technology Centre is modern, spacious, fully air
conditioned and equipped with the latest in information and communication
technology. The centre has over 300 visitors daily and can accommodate 3 class
groups at any time.
The Library is home to a large collection of children‟s literature, information
books and teacher resources. Use of the Library provides all children with the
opportunity to develop literacy skills and a love of literature. All classes have
weekly timetabled borrowing times. Children can also borrow library books
independently as often as they wish and all loans are for a maximum of two
weeks. Independent borrowing times are before school from 8.30-8.50am and
at lunchtime from 1.15-1.40pm. All children must use a waterproof library bag
as per the book list. Suitable library bags are available for purchase from the
school Uniform Shop and the Library.
A Computer Lab and separate Multimedia Classroom are an integral part of the
Library. Classes are timetabled in the Library Computer Lab on a weekly basis.
The Computer Lab incorporates 30 computers and an integrated data projector,
screen and speakers to assist classes learning to use the latest technologies. The
purpose-built Multimedia Classroom operates on a flexible booking system and
features an integrated interactive whiteboard, data projector and speakers. This
room has laptop, video and DVD capabilities.
The Library design, layout and furniture have also been carefully selected to
cater for the various age groupings from Prep to Year 7. The use of bright,
lively colours and clever furniture design make the Library appealing to all ages.
Information & Communication Technology (ICT)
Information & Communication Technology is embedded across all Key Learning
Areas at Ascot State School. Teachers incorporate use of a range of ICTs into
class activities on a daily basis. Classroom programs include:
teaching of specific ICT skills and processes under the ICT Expectations for
Students
use of a wide range of hardware i.e. interactive whiteboards, computers,
laptops, digital cameras, video cameras, Wii consoles, ipods and dsi consoles.
use of a wide range of functional and creative software e.g. Kid Pix,
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Inspiration, Kidspiraton, Microsoft Office, Paintshop Pro, Movie Maker, Photo
Story and online software
on-line learning and communication through the Department of Education and
Training‟s secure environment “The Learning Place” e.g. email, virtual
classroom, on-line chats and blogs
internet safety (cybersafety) and online research skills.
Parents sign a “Network Usage Agreement” outlining conditions of use and
security controls for the Department of Education and Training‟s computer
network and a “Consent form” relating to the publishing of student work and
images.
Each classroom has continual access to ICTs through pods of classroom
computers, computer labs, laptops, mobile devices and digital tools and devices.
Extra-curricular ICT activities include a Robotics Club, animation Club and
Computer Club.
Currently parents help to support the ICT program through a voluntary
contribution scheme.
Languages other than English
Specialist teachers teach Japanese language to students in Years 3 - 7. LOTE
covers cultural awareness and language awareness. At times the LOTE program
has volunteer assistant teachers who introduce students to the Japanese
language and culture. Ascot State School has a sister city relationship with
Miyoshi town in Japan. Every year, Junior High school students homestay with
Ascot families and every couple of years an outbound trip is offered.
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School Procedures
1. Enrolments 15. Money – Term Accounts
2. Family Information 16. Ascot Digest
3. New children 17. Sports Houses
4. Attendance 18. Sport
5. Arrival & Departure 19. School Swimming Lessons
6. Assemblies 20. Excursions
7. Book Lists 21. Camps
8. Homework 22. Lost Property
9. Behaviour Management 23. Media
10. Religious Education 24. Student Banking
11. Health & Safety 25. Volunteers
12. Road Safety 26. Community Education
13. Emergency Procedures 27. Social Tennis
14. Emergency Contacts 28. Gifts, Donations and Fundraising
1. Enrolments
School: Children must be 6 years old on or before 30 June of the year of
enrolment into Year 1 at a State School. Because of restricted facilities, there is
an enrolment management plan in place. Please contact the office to enquire
about eligibility for automatic entry or to add names to the waiting list.
Preparatory Year: Children must be 5 by 30 June in the year they start Prep.
In 2007 Prep replaced preschool in Queensland.
It is a full-time program and children attend from Monday to Friday during
normal school hours, from 8:45am – 2:45pm.
Prep is integrated fully into the rest of the school. Classrooms and other facilities
are located in school grounds.
2. Family Information
Upon enrolment information is recorded for use in emergencies, e.g. address and
telephone numbers for immediate contact. TO AVOID SERIOUS DISTRESS FOR
YOUR CHILD IT IS ESSENTIAL THAT THE INFORMATION BE KEPT UP TO DATE.
3. New Children
Each class allocates host children to welcome new children and show them
around the campus and help them make friends and settle in quickly to the
school routine.
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4. Attendance
Punctuality and regularity in attendance are essential. Those children who do
not attend regularly are placed at a disadvantage throughout their school life.
When a child is absent through illness or other causes, a note to the class
teacher or call to our 24 hour Student Absence Line (3326 9360) is required.
Where absence from school is likely to be prolonged, it is required that the
school be advised as soon as possible.
When a child arrives late to school they must be signed in as a Late Arrival at the
school Administration office.
5. Arrival and Departure
Parents are advised that children should not arrive at school before 8.30am as
playground equipment is out of bounds. Students who arrive at school before
8.30am wait in the Covered Games Court until the bell rings. Children should be
ready to begin work in class by 9.00am.
Lunch breaks are 11:00 – 11:30am and 1:00 – 1:40pm. The first fifteen
minutes of each break is a supervised eating time. School finishes at 3:00pm.
Prep students attend school from 8.45am until 2:45pm.
After school, children waiting for their parents move to their respective pick up
area. We have a travel safe program to ease the traffic problem. Children going
to After School Care assemble under the Years 6 & 7 building. Children using
buses are to go as quickly as possible to their bus stop. Excellent behaviour is
expected on buses. Bus routes are included later in the handbook. Children are
not to play in the playground at this time as there is no supervision. Those
being collected by car go to Pringle Street or Massey Street and stand behind the
“yellow line” – parents drive past and children walk out to their car when it
arrives at the head of the line. At 3.20pm a bell is rung and any child not
collected waits outside the Administration building.
These rules are made for the safety and well being of children. Children catching
a bus, wait at the respective bus stops. Children are expected to behave well on
the way to and from school, particularly on public transport. A bike cage is
situated on the oval for children riding to and from school. Bikes need to be
chained for security.
Parents who have work or other commitments and require supervision for their
children outside of school hours can contact the After School Hours Care
provided by PCYC.
The Passenger zones in Pringle and Massey Streets are designated two minute
drop-off and pick-up areas for the safety of our children.
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TO USE THE 2 MINUTE PASSENGER ZONES CORRECTLY
DO
DO NOT
Plan your trip to avoid arrival at peak Leave your car
times (8.30 am and 3.00-3.10 pm) Double park
Pull in
Stay more than two minutes
Move up to the head of the queue Arrive early in the afternoon and
Pick-up or drop-off children via the car‟s sit in the zone.
curb doors
Move out safely
If your children are not at your
arranged spot, go around the block and
try again.
6. Assemblies
These are held on Mondays. All Assemblies are hosted by a rostered class.
Parents are welcome to attend any assembly. Senior assembly (Yrs 3-7) 9.00-
9.30am; Junior Assembly (Yrs P–2) 10.30-11.00am
7. Book Lists
A list of requirements for each year level is provided prior to the close of the
school year to ensure that children are fully prepared for the commencement of
the new year. A service is provided by the school in fourth term whereby these
requirements can be ordered and delivered to your home prior to the Christmas
vacation.
8. Homework
Reading is the most important subject in the school curriculum and one of the
easiest to supervise and encourage at home. Year 1 students will be able to
read a little at night. Years 1 to 7 should do some reading every night and Years
2 to 7 will have spelling to learn most nights. Teachers may set specific
homework reflecting work done in the classroom. Some children may be
required to complete unfinished class work at home.
In Years 1, 2 and 3 set homework could be up to but generally not more than
one hour per week.
Homework in Year 4 and Year 5 could be up to but generally not more than two
to three hours per week.
Homework in Year 6 and Year 7 could be up to but generally not more than three
to four hours per week.
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9. Behaviour Management
A major objective of our school code is to develop self-discipline in each
individual and an awareness of the effect of each person's behaviour on others.
Rules are developed with a conscious concern for safety, tolerance, respect for
and consideration of others. The school has a Code of Behaviour and a
Responsible Behaviour Management Plan for students that outlines available
support to help children manage their own behaviour.
10. Religious Education
Classes are taken regularly by visiting instructors from a number of
denominations. Parents who do not wish their children to participate in these
classes are requested to notify the class teacher in writing. Alternative
arrangements will be made for these students during Religious Education
lessons. A fee is requested annually for set resources.
11. Health & Safety
Infectious Diseases: Children suffering from infectious disease (chicken pox,
measles, school sores, etc.) may be excluded from school for varying lengths of
time. Here are extracts from the exclusion table provided by the National Health
and Medical Research Council.
DISEASE
Measles
Chicken Pox
Mumps
Rubella
Ringworms, scabies,
fungal infections
Head Lice
PUPILS SHALL BE EXCLUDED FROM SCHOOL
Excluded for at least four days after THE RASH BEGINS.
Unimmunised contacts should be excluded for fourteen
days from the first day of appearance of the rash in the
last case.
Excluded for at least five days after the rash first
appears or until dry scabs have replaced all blisters.
Excluded until nine days after the onset of swelling or
until the swelling disappears (whichever is sooner).
Excluded until fully recovered and until at least four
days after the onset of the rash.
Exclude until the day after appropriate treatment has
commenced.
Parents are advised that it is their responsibility to treat
the problem of head lice if it occurs. Notification is sent
home to all students in an affected classroom. All
parents are then expected to check and treat for head
lice.
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Medication: If a child requires prescribed medication while at school, Education
Queensland‟s regulations state that:
1. The parent or guardian must in the first instance make a written request to
the Principal of the school. Authority forms must be completed at the school
office.
2. The student‟s medication, with the pharmacist‟s written instruction on the
container must be lodged with the school for security purposes.
3. Administration of that medication will be carried out by an adult staff member
designated by the Principal. Non-prescribed medications should not be
brought to school and will not be administered by school staff.
Sun Safe: “NO HAT, PLAY IN SHADE”.
Visit by School Sister: A Registered Nurse from the State Department of Child
Health visits the school annually to examine children in Prep. Parents are
notified if further medical advice should be sought.
12. Road Safety
A school crossing supervisor‟s scheme is in operation. The crossings in Massey
and Anthony Streets are usually supervised before and after school,
8.00-9.00am and 2.55-3.25pm in Massey Street and in Anthony Street
8.15-8.45am and 2.55-3.25pm. Parents are asked to ensure that children use
these supervised crossings.
The Crossing Supervisors are there for the protection of our children. WAIT
until the whistle has blown before crossing the road and ALWAYS cross at the
crossing. The crossing supervisors are employed and trained by the State
Department of Transport.
Road safety issues have a high profile at our school.
Please obey parking regulations. Do not park over yellow lines.
The two minute passenger zones are there for a good reason - TO ALLOW
CHILDREN TO BE DROPPED OFF AND COLLECTED IN CLOSE PROXIMITY TO
THE SCHOOL. PLEASE DO NOT ABUSE THIS PRIVILEGE.
To use the two minute zones correctly - pull in, drive forward, stop to drop off
or pick up at the head of the queue, pull out.
Make sure that your children always use the car safety door - on the curb side
Never double park.
Never call your child across the road to you.
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There is increasing awareness of the importance of walking, cycling, public
transport and carpooling for the economic, social and physical wellbeing of our
communities. For the health and safety of our children the school encourages
parents to adopt travel plans that reduce the traffic in and around the school
precinct and increase physical activity:
walk to school
catch the bus to school
carpool to school
cycle to school.
13. Emergency Procedures
Drills are carried out at least once per semester to familiarise staff and students
with procedures to be followed for evacuation or lock down of the school
premises.
The school has a Critical Incident Plan as required by the Department of
Education and Training.
14. Emergency Contacts
Please ensure that you notify the office if you change your contact details. As
part of our ongoing commitment to strengthen communication channels between
school and home we have implemented a test messaging service. This forms
part of our school critical incident plan and allows us to contact all parents
simultaneously, should the need arise. For example, if a year level was late
getting back from camp, we could send a text to all the parents informing them
of the delay and the expected arrival time of the bus.
This is only a one way message service from school to home. It is not possible
for parents to text or call the school on this number. If you need to contact the
school, please use the landline contact phone numbers. It is important that you
add the school mobile number to the contacts list on your mobile. This way you
will know that only messages from this mobile are genuine. The school mobile
number is: 0488 438 215.
Only texts from this number are to considered authentic messages from
Ascot State School.
15. Money
A family account is sent home at the beginning of each term. The account will
include all activities/excursions for your child/children allowing one payment to
be made per term. Credit card and Eftpos facilities are available for payments as
well as cash and cheque. If you wish to transfer funds electronically to the
school account for payment of your account, please contact the office for the
school bank account details. An email notification of funds transferred can be
sent to: accounts@ascotss.eq.edu.au or faxed to 3326 9300.
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16. “Ascot Digest” - Newsletter
A weekly publication “Ascot Digest” is sent home each Wednesday with the
youngest child in the family. This informs you of school issues and contains
information from the Principal, Date Claimer for each term, Tuckshop Roster,
P&C News, articles from Sub-Committees and Groups, Sporting results, etc. It is
also available on the school website. If you do not want your child‟s photograph
to be featured in this publication, please advise the school in writing.
17. Sports Houses
Upon admission to the school, children are allocated to one of the four "houses".
Families are allocated to the same “house”.
HENDERSON (GOLD) - named after the foundation head teacher, Mr Thomas
Henderson (1920-1939).
LILLEY (BLUE) - named after a former Premier of Queensland, Sir Charles Lilley,
who was also a Justice of this State. Sir Charles was one of the architects of our
education system.
MEIBUSCH (GREEN) - named after the second head teacher, Mr Robert E
Meibusch (1939-1956).
RYAN (RED) - named after a former Premier of Queensland, Mr Thomas Joseph
Ryan, who was also a lawyer responsible for the establishment of the Arbitration
Court.
Each year, inter-house athletics and swimming competitions precede the district,
regional and state carnivals. These are well supported by the school community.
18. Sport - Interschool Sport
The school is involved in a wide variety of sports. Track and field, swimming,
softball, T-ball, netball, hockey, Australian Rules Football, flipper ball, touch
football, tag football and cricket are among the sports involved. These sports
are offered depending on student numbers, coaching expertise and the
availability of teachers and district decisions. Ascot school participates in
interschool sport within the City District on a seasonal basis. Children have the
opportunity to trial for selection in school, district, regional and state teams.
Most teams travel by bus to their venues. A sport fee is payable for both Winter
and Summer sport. This fee covers transport, equipment and consumables, e.g.
first aid for sport and is included in the term account. All students need a
permission note to play and travel on Fridays.
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Criteria for Selection in Interschool Sporting Teams:
General
1. Attitude to the game
2. Extra effort
3. A willingness to attend training sessions to develop skills
4. An ability to cooperate with coaches and team mates
5. A willingness to play wherever required for the good of the team and to share
games whenever necessary without complaint.
Specific Selection Criteria:
Netball
landing
balance
turning ability
movement in restricted space
catching ability
passing ability
able to pass to a moving player
ability to read play.
Softball & T-Ball
hand-eye coordination
ability to place the batted ball away
from fielders
ability to run the bases quickly
correct use of glove
accurate catching and throwing
ability to read play.
Cricket
batting ability - cut/pull/drive
bowling ability - line/length
fielding ability - throwing/catching
keeping ability - stance/movement.
Aussie Rules
kicking
marking
bouncing ball while running
ability to read play.
Hockey
hitting & pushing the ball
trapping
tackling
movement around the ball
ability to read play.
Flipper Ball
swimming ability
hand – eye coordination
stamina/fitness
Sport - Intraschool Sport
Recreational sport is offered to children not participating in interschool sport as a
means of enhancing interest in active participation. Children who remain at
school will be offered a variety of school based and commercial recreational
activities. Commercial recreational activities will incur a transport / equipment /
facilities cost.
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19. School Swimming Lessons
Classes are timetabled for swimming lessons each week in Terms 1 and 4.
Each student must provide togs, sun shirt, towel and plastic carrying bag.
Girls are to wear 1 piece togs.
Bathing caps are to be worn by swimmers, both boys and girls.
Towels, togs and all articles of clothing are to bear the child‟s name.
Children are not permitted to enter the water wearing hair clips, rings,
bangles or other ornaments, which may come loose in the water.
Children suffering from any kind of infection, sores, skin complaints or
wearing band aids will be excluded.
If a child cannot attend a swimming lesson a note to the teacher is
required.
Parent volunteers are needed for each class to assist with adult
supervision requirements.
20. Excursions
Opportunity is taken to involve the community in school activities and to extend
our children in educational experiences in the wider community. Field trips and
excursions cover a wide range of cultural, social and academic objectives.
Included in these activities are visits to orchestral concerts, plays, environmental
centres, places of historical interest and the planetarium.
At the school during the year there are performances by visiting artists and
groups which have been approved by the Department of Education & Training.
Buses are used to transport students on excursions. Each child will have a seat
and no one is permitted to stand. Buses with seat belts are used for travel
outside of the metropolitan area. However, as an optional safety feature and
depending on availability and costs, buses with seat belts may be used for inner
city travel.
21. Camps
Students in Years 4, 5, 6 and 7 annually attend year level camps.
22. Lost Property
Every effort is made to locate lost property, but parents need to cooperate by
having their child's name plainly marked on every article of clothing and on
school books and materials. Lost property is cleared at the end of each term.
Many valuable articles remain unclaimed because owners cannot be identified.
1. The amount of lost property handled each term is staggering
2. Please name EVERY item your child owns
3. A waterproof marker pen is ideal to mark anything plastic
4. White out can be used to mark dark items such as the inside of hats
5. Order form for washfast name tapes can be obtained from the Uniform Shop
6. Lost Property is stored in a designated area.
7. Unclaimed lost property will only be held for four weeks.
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23. Media
Parents who prefer that their children do not appear in the media as students of
Ascot State School should advise the school in writing.
24. Student Banking
Parent volunteers operate weekly (Wednesday) student banking at the school.
This service encourages children to develop a saving habit and the school makes
a profit on each transaction.
25. Volunteers
At Ascot State School we encourage parent participation in many levels of school
life, including our real business of providing learning programs for children. It
has long been recognized that parent involvement benefits children in terms of
the feelings of belonging and security such involvement can bring. We are
fortunate to have at Ascot State School the diversity of skills and talents that our
parents are willing to share. Some areas in which parent involvement is crucial
are the class reading and assistance with swimming supervision. Most of the
time no more than an hour of time commitment each week is needed.
Parents who would like to work with children as classroom volunteers are most
welcome. Arrangements are generally made with the class teacher so that visits
can be made on a regular basis. Your help in this regard will be most
appreciated, particularly with the Prep-3 classes.
To ensure there is no doubt about whether or not volunteers were in attendance
in school at any particular time, it is essential that a Register of Attendance is
maintained. This register will be kept in the school office and/or classroom to
ensure that the school has an accurate record of when all volunteers are in
attendance. This means that all volunteers who call in to help in classrooms,
library, meetings etc must sign the book at the office, the tuckshop or in the
classrooms.
Each class has a class/parent representative to assist the teacher when
requested with class activities, provide a channel of communication and promote
the involvement of volunteers in the school community.
Volunteer / Visitor badges
Visitors/Volunteers are requested to present through the Administration to
collect a “VISITOR” badge. Students and staff will be therefore aware of any
person in the grounds without identification and will advise the Administration.
Your cooperation in adopting these procedures will ensure your children can feel
safe and secure in the school environment.
We are always impressed by the large number of parents who provide invaluable
assistance to the school and thank you for your continuing work.
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26. Community Education
Community Education aims to offer a wide range of educational and extracurricular
activities for adults and children in the broader school community, and
in so doing, provides income for the school through the rental of the school‟s
facilities. Some of the activities that have been offered include: Netball,
Swimming, French, Tae Kwon Do, Speech and Drama, Soccer, Tennis, Cricket,
Martial Arts and Art Classes. Details of the various courses are distributed with
the Ascot Digest the first week of each new term and the last week of each term
for the forthcoming term. Extra copies are available on request. Enquiries can
be directed to the Office.
27. Social Tennis
The Ascot State School tennis courts located in Reeve Street, Clayfield are
available for use by the public.
The courts can be booked through Mrs Munns 3262 4296 and the gate key
collected from her front verandah (house to immediate right of tennis courts).
Payment can be made to her or deposited in the honesty box on her verandah.
Please lock courts when you are finished playing. A fee will be charged for lost
or removed keys.
28. Gifts, Donations and Fundraising
All fundraising occurs through the P&C and its sub-committees.
All donations are given to the P&C or school‟s Business Services Manager.
Gifts over the accumulated value of $150 to school personnel must be registered
via the Principal as per Code of Conduct Policy.
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Communication
Anthony Street / Pringle Street Notice Board
The “Red Board” advises the community of forthcoming school events.
Newsletter ‘Ascot Digest’
In order to keep parents fully informed of school activities the “Ascot Digest”
newsletter, is produced each Wednesday and sent home with the youngest child
of the family. It is also available via the School website on the Internet.
Parent / School
Communication between parents and the school is encouraged. With a desire to
promote open and harmonious relationships within the school and the wider
community every effort is made to encourage worthwhile communication levels.
It is hoped that parents will become acquainted with their teachers and the
school administrators.
From time to time, it may be necessary for parents or teachers to request a
discussion on matters of concern and parents are encouraged to establish
contact with teachers and administrators for this purpose. You will appreciate
the need to make prior arrangements for such interviews.
Reporting and Assessment
The school attempts to cater for individual differences in children and to assess
each student in two ways:
progress as it relates to his/her abilities and learning rate, and
performance as it compares with the peer group.
Early in first term, Parent/Teacher evenings are arranged. All parents are invited
to meet their child‟s teacher and learn how the class activities will proceed for
the year.
A written report card is provided at the end of each Semester. Parent/Teacher
meetings may be requested at the end of each semester to enable meaningful
discussion that will assist in the development of the child socially, emotionally
and academically. Parents or teachers may request an interview at any time
throughout the year.
Year 2 Net Diagnostic Continuum
As children enter Year One there is a system requirement to record each child‟s
progress on a developmental continuum in the areas of Numeracy, Reading and
Writing. Teachers report at the end of Year 1 and Year 3 on each child‟s
progress. During May in Year 2 a validation process is carried out. Each child‟s
progress is reported at the end of Term 2 or early Semester 2. If there is any
need for extra support an intervention plan is put into place.
Nationwide Testing
Years 3, 5, 7 students sit for a national test in May. Parents receive a report of
their child‟s performance in aspects of reading, writing and mathematics at the
end of the year.
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School Uniform
The school uniform is accepted as normal attire for students attending Ascot
School. Parents enrol their children at this school on the understanding that the
full uniform will be worn at all times.
General Day Uniform
Boys:
Girls:
Navy blue shorts, navy blue shirt with school emblem - worn
tucked into shorts.
Long grey socks with red and navy stripes on turn back, black
lace up leather shoes or navy blue sandals.
Prep Year Shoes: Velcro fastening preferred to buckles or laces.
Navy blue, box pleated tunic, short or long sleeved white blouse
and red belt, long red socks and black lace up leather shoes.
This is the official school uniform and needs to be worn for
formal school occasions, outings and photos.
For girls, a summer dress, tartan fabric 8217, drop waist style,
buttons at the front with collar and sleeves
or
tartan blouse worn over navy blue shorts with side pockets may
be worn in Terms 1 and 4 with long red socks and black lace-up
leather shoes or navy blue sandals.
Navy blue bike pants may be worn under the uniform but must
not be seen under the skirt in the normal standing position.
Girls in Preparatory Year will wear the tartan blouse and blue
shorts all year. The tunic is not to be worn by Prep students.
Velcro fastening is preferred to buckles or laces for shoes.
Hat:
Tie:
Bag:
Hair:
Jewellery:
Navy blue broad brimmed hat with red Ascot badge.
Year 7 students are to wear the school tie in Terms 2 & 3 and at
other formal occasions. It is optional for students to wear the tie
in Terms 1 & 4. Band and Choir members must wear the school
tie for all public performances.
Navy blue back pack.
Hair accessories must be either red or blue.
Watches, sleepers or studs may be worn. No other jewellery is
permitted.
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Winter Uniform
Boys and girls (Prep – Year 7): Red or navy blue fleecy
poly/cotton jacket with zippered front and embroidered school
badge. Navy blue tracksuit pants may be worn.
Sports Uniform
To be worn by all Years 5, 6 and 7 students on Friday.
Boys and Girls: Ascot sports polo shirt can be worn out.
Boys: Navy blue shorts as for the general day uniform or navy
blue sport shorts.
Girls: Navy blue sports skirt with two inverted pleats back and
front
or
navy blue shorts as for the general day uniform.
Short navy blue bike pants or sports briefs may be worn under
the uniform. The bike pants should not be able to be seen in the
normal standing position.
Year 7 shirt: Can be worn on Friday, instead of the standard
sports polo shirt.
Footwear: Sandshoes and white socks.
House Athletics and Swimming Carnivals
Boys and Girls: A polo sports shirt in the house colour (Henderson - yellow,
Ryan - red, Lilley - blue, Meibusch - green), a school hat, white
ankle socks with sandshoes.
Boys:
School shorts or sport shorts.
Girls: School shorts or bike pants (Prep – Year 7).
School shorts, sports skirt or bike pants (Years 5-7).
The uniform can be purchased from: The Uniform Shop
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Parents and Citizen‟s Association
SUB COMMITTEES
PARENT’S AUXILIARY
PARENTS & CITIZEN’S
ASSOCIATION
Executive
President
Vice President
Treasurer
TUCKSHOP
SWIM CLUB
PHYSICAL ENVIRONMENT
REPRESENTATIVE ON THE
SCHOOL ADVISORY COUNCIL
AND BUILDING FUND
MANAGEMENT COMMITTEE
FRIENDS OF VISUAL ART &
DESIGN
FRIENDS OF MUSIC
SCHOOL COMMUNITY
LIAISON OFFICER
UNIFORM SHOP
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The School has an active P&C Association and General Meetings are held on the
3rd Wednesday of each month. An Annual General Meeting (AGM) is held
annually, usually in February. The dates of all P&C meetings are advertised in
the school‟s weekly newsletter, the “Ascot Digest”. All parents are very welcome
to become members of the P&C and participate fully at meetings. Voting
members are registered at the Annual General Meeting and at the end of each
General Meeting.
The role of the P&C at Ascot State School is wide and varied, covering a lot more
than the usual fundraising activities traditionally associated with P&C
committees. The P&C Executive manages a significant budget and works with a
number of P&C sub-committees including Friends of Music, Swim Club,
Tuckshop, Physical Environment, Uniform Shop, Parent‟s Auxiliary and Friends
of Visual Arts and Design to deliver a broad range of services for the benefit of
the school and wider community.
The P&C Executive comprises the P&C President, Vice President, a Secretary and
a Treasurer.
The P&C extends a warm welcome to all new parents of the school and invites
you to get involved in one or more of the many P&C activities.
There are also P&C representatives on the School Advisory Council and the
QCPCA.
Parent‟s Auxiliary
The Parent‟s Auxiliary is a sub-committee of the P & C Association. It has many
and varied objectives, some of which are:
encourage greater social contact between parents/care givers,
fundraising activities,
serve as a bridge between the P & C and parents.
The Auxiliary is a good way of keeping in touch with what is happening within the
school. We have no "official" membership and as such, anyone is welcome to
come along and have a say at any time. Ideas, concerns, activities etc.
discussed at Auxiliary meetings are carried to the P & C meetings via elected
representatives, so if you find attending evening meetings difficult the Auxiliary
is a means of having your voice heard. Under 5's are catered for, so please join
us for a chat and a "cuppa". Meetings will be advised via the Digest.
Physical Environment
The task of the Physical Environment Sub-Committee is to prioritise, plan and
implement building and grounds improvement projects within the school
premises on behalf of the P&C and in consultation with the school.
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Sports Days and Swimming Carnivals
Many Ascot parents attend sports days to watch their children. The Parent‟s
Auxiliary provide morning tea for sale to parents on Sport and Swimming
Carnival days. Parent volunteers are needed to help bake for the morning teas
and go on roster. Children are reminded to wear lots of sun block, hats and
shoes. Further information will come via your Class Parent Representative closer
to the Carnivals.
Tuckshop
Tuckshop is open every day of each school term, except the last two days of the
school year in Term 4. The Tuckshop employs a convenor. To ensure it
operates profitably and efficiently volunteers are required - four for Monday to
Thursday and five on Fridays.
A complete list of menu items is published in the Ascot Digest each term (on
coloured paper) and copies are also available from the Tuckshop, school office
and school website www.ascotss.qld.edu.au. The menu complies with the State
Government‟s Smart Choices Healthy Food and Drink Supply Strategy within
Queensland Tuckshops.
Order on-line at flexischools.com.au.
Replaces paper bag orders
Pre-paid online. No cash required
Faster and more accurate
Order in the morning or a week in advance
Registration is easy and free. Using any PC, go to www.flexischools.com.au:
1. Click Register Now! and enter your email
2. You are emailed a link to the online form. Choose your username and
password and enter your contact details.
3. For each child, click "Add a student" and follow the prompts to place and order
You will be required to top-up and pre-pay account. Visa or Mastercard
preferred. Transaction fees may apply - see online.
Students from Prep to Year 3 should not have money at school.
The committee works very hard to provide an interesting and nutritious menu for
the children and relies totally on parents to assist within the Tuckshop on a
roster basis. If the rosters are not filled there is a possibility that the Tuckshop
may have to close. The roster is only one day per month from 9.00am to
1.30pm. Get a group together and make a fun day of it.
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HOMEBAKE
Homebake is an important part of the menu and is also done on a roster basis.
Volunteers can bake and send along cakes, slices and muffins once per month.
The Tuckshop convenor can provide a list of healthy choices and recipes.
Uniform Shop
The Uniform shop also has a Convenor and is operated by volunteers. The
Uniform Shop stocks all of the uniform requirements and is right here at school.
Opening times - Monday, Wednesday and Thursday 8.15-9.30am during term.
It is situated in Block A adjacent to Anthony Street. Lycra swim caps, goggles
and Ascot Swimming Club togs are also available.
Book Club
Book Club is run by the parents as a service to the children and a fundraiser for
the School. Scholastic Australia, book publishers for over 25 years, issue four
Book Clubs per year, one in each term.
Books suitable for Years P-7 are offered at a discounted price to the children.
The Book Club orders earn bonus points which are then exchanged for resources
for the school. To date, many books and resources have been acquired thanks
to the support Book Club receives. Order forms are sent home and must be
returned to school by the date specified. There are only two methods of
payment, the first preference is by credit card (on line credit card payment
instructions can be found on the order form) and cheques made payable to
„Scholastic Book Club‟. We can not accept cash.
To assist the parents who run the Book Club, volunteers are needed. The
processing can take as little as 1 hour to complete with many helpers. Help is
required on the day the orders are accepted, and also approx 2 weeks later to
assist with the receiving and delivery of books to the classes. If there were one
parent from each class this second stage would take approx 15 minutes.
Friday Night Swim Club
Ascot State School Swim Club is a friendly, fun, family amateur club where
children are introduced to race swimming and social sport. Mums, dads and
siblings can enjoy a social Friday evening around the pool – with a BBQ and
licensed canteen available.
Swim Club is run every Friday night during School Terms from mid October to
late March. We meet at the school swimming pool, which is a heated outdoor
pool. Meets start at 6pm and usually finish by 8pm - younger swimmers are
often finished by 7pm. Swimmers of all abilities from 4 -14 years are welcome
to participate. Children compete against their own best time at each
stroke/distance without any undue pressure. There is an untimed 12.5m race at
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the start of the evening so that any younger siblings or beginner swimmers can
join in the fun. We have older swimmers in the water for this event to act as
„catchers‟.
Swimmer of the Week Awards are given to encourage all swimmers. At the
annual Club Championship at the end of the season in March awards are
presented for Most Improved and Overall Champion for each age range, as well
as winners and place ribbons for the Championship Races.
Parents are encouraged to participate in the running of the Friday night meets
and we have a roster to assist with timekeeping, running the BBQ, canteen and
marshalling swimmers.
A membership fee is payable for the season by each family. The one fee covers
all the children in the family. All prospective members are welcome to a free
trial evening before committing to membership.
Learn-to-Swim Classes and Coaching Squads are available at the School,
although this is not arranged through Swim Club. Contact details for the Coach
can be found on the signage outside the Pool on Massey Street.
School Community Liaison Officer
The role of the School Community Liaison Officer (SCLO) is to open channels of
communication and assist in the development of active involvement of parents
and guardians in the life of the school. The SCLO coordinates the Class Parent
Representative system, acts as contact for new families, develops projects for
information sharing and communicates information. You may not be able to join
a sub-committee, but you may like to help out on a particular event or activity.
If so, please contact the School Community Liaison Officer.
Outside School Hours Care
After school hours care is available to children from Ascot State School at the
Ascot-Fortitude Valley Police-Citizen‟s Youth Club School Age Care facility at 56
Barlow Street. The contact numbers are 3256 0683 or 0417 605 574.
Ascot State School P&C Association School Building Fund
The Ascot State School Parents & Citizen‟s Association (P&C) operates a School
Building Fund which accepts donations from parents and the community. The
P&C uses the School Building Fund solely for the acquisition, construction or
maintenance of our school buildings. The School Building Fund is managed by a
sub-committee comprising the Principal, Business Services Manager and the P&C
Executive. School Building Fund donations are spent on projects that have met
a rigorous approval standard set by the P&C and is in accordance with Australian
Taxation Office Guidelines. Parents are invited to make contributions to the
School Building Fund which is tax deductible.
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Friends of Music
This group comprises of music teachers and parent volunteers and was formed
in 1997 in order to raise funds and support the activities of the Music
Department. The group provides valuable assistance in many ways especially by
organising, promoting, setting-up and moving instruments and furniture for
concerts such as Music on Sunday, the annual Musical Evening and for any
community performance or competition by the choir or concert bands. The
group is also responsible for providing refreshments when necessary at these
events. The many Film Nights and Discos held throughout the year are
organised by this group and raise valuable funds to support the excellent and
highly regarded music program which is offered at Ascot State School.
Friends of Physical Education
Volunteer parents support the Physical Education teachers in organising activities
that enhance the sport and physical education opportunities for our students.
Friends of Visual Arts and Design
Friends of Visual Arts and Design (FoVaD) is a group of teachers, parents and
community volunteers who have an interest in Art and Design. It was launched
in 2008 with the aim of supporting the school in fostering an appreciation of art
and inspiring creativity amongst students. They achieve this by giving children
direct contact and involvement with a variety of artists and designers from their
community. It is the goal of FoVAD to enrich the school‟s art and design
program.
The artists and designers are mums and dads and community members who
have an interest or some expertise in various fields of art and design. Those
areas include fine arts, graphic arts, photography, fashion design, architecture,
environmental design and landscape design. The group is also responsible for
involving parents and artists in a variety of Art and Design projects that form
part of other school ventures.
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Ascot State School
Equidistant Catchment Area
(October 2009)
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Bus Routes
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Route 983
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Bus Routes
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Route 985
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Privacy Statement
Enrolment
The Department of Education is collecting the information on this form for the
purpose of school enrolment and student management. Personal information
collected by the Department is protected by the Queensland Government‟s
information Standard 42 – Information Privacy.
However, in accordance with information Sharing Protocols and Memoranda of
Understanding, some of this information may be passed on to government
agencies. Some of these state government agencies include Queensland Health,
Queensland Transport, Queensland Police Service and Department of Families.
The commonwealth government, through Centrelink, may require information for
matching purposes in relation to the payment of benefits to some students.
Personal information on the enrolment form can be disclosed to other third
parties without the individual‟s consent where authorised or required by law.
Attendance/Achievement/Behaviour
While students are enrolled in and attend state schools, school staff will collect
personal information about their academic performance, attendance and
behaviour for the purpose of monitoring their educational progress and providing
educational programs to suit the needs of the student.
Year 3, 5 and 7 student names are passed on to the Queensland Studies
Authority for the purpose of issuing individual reports in relation to the
assessment of numeracy and literacy skills of students.
This personal information can be disclosed to other third parties without the
individual‟s consent where authorised or required by law.
Wellbeing, Protection and Safety
During a student‟s attendance, the Department of Education and Training may
also collect personal information that relates to the wellbeing, protection and
safety of the student. This personal information may be passed on to agencies
such as Queensland Health, Queensland Police Service and Department of
Families in accordance with Education Queensland‟s Student Protection Policy
and other policies relating to student behaviour.
This personal information can be disclosed to other third parties without the
individual‟s consent where authorised or required by law.
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Children and Young People in the Care of the State – Data
Matching
The Department of Education and Department of Families conduct a datamatching
program to improve school achievement outcomes for children and
young people in care.
The data-matching program involves a comparison, through a unique identifier,
of certain personal information of children and young people in care and those
children of similar age in the general school student population, including those
who have specific needs.
This personal information may include:
achievement levels;
retention rates;
age;
school year levels;
school disciplinary absences; and
student movement between school.
You may obtain further information about the Queensland Government‟s privacy
regime contained in information Standard 42 – Information Privacy at
http://www.iie.qld.gov.au/informationstandards
If you have any questions about privacy or access to information, you may
contact Education Queensland‟s Privacy Contact Officer on 3237 0546.
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