IMMIGRATION DOCUMENTS TIP SHEET

IMMIGRATION DOCUMENTS TIP SHEET
1. STUDY PERMIT
You MUST have a valid study permit to continue studying at Trent. A study permit is valid if has not expired, and if
the permit type is Post-Secondary. You should begin the process of renewing your Study Permit a few months
before the expiry date.
1. You can obtain the application package, instructions and document checklist online at:
http://www.cic.gc.ca/english/information/applications/student.asp Please read the guideline carefully, or
watch the video tutorial.
2. Check the application processing times online at:
http://www.cic.gc.ca/english/information/times/canada/process-in.asp
3. Order a student letter from the TIP office – letters will be ready for pick-up on Friday afternoons.
Transcripts are ordered through the Registrars Office
4. Pay the $125.00 fee. If you are applying online you may pay this fee online using a credit card, otherwise
you can pay at your bank using the IMM 5401 form.
5. Collect the rest of your documents including photos, and proof of funds. Follow the application package
clearly – ensure that your passport is valid for a minimum of 6months. The length of your study permit will
not exceed your passport expiry.
6. Plan to come to the TIP office for a Study Permit Session which are held on the 3 rd Friday of every month.
It is best to have all of your documents with you when you come to the session.
7. You can now apply for a Study permit either by submitting an online application using the MyCIC at:
http://www.cic.gc.ca/english/e-services/study.asp or by mailing the completed forms and all supporting
documents to: CPC Vegreville
Study Permit
6212-55th Avenue – Unit 101
Vegreville, AB T9C 1X5
Keep Copies of your application and all documents!
8. You can check your application status online at https://services3.cic.gc.ca/ecas/?app=ecas&lang=en
2. TEMPORARY RESIDENT VISA (TRV)
Your TRV acts as your travel document. If you leave Canada you must ensure that you renew your TRV before reentering.
Multiple Entry allows you to enter Canada as many times as you like until the expiry date. Single entry is
only valid for one entry into Canada.
1. You can obtain the application package, Instructions and document checklist online at:
http://www.cic.gc.ca/english/information/applications/visa.asp
2. Check the application processing times online at:
http://www.cic.gc.ca/english/information/times/international/menu-temp.asp
3. Order a student letter from the TIP office – letters will be ready for pick-up on Friday afternoons.
Transcripts are ordered through the Registrars Office
4. Pay the fee $75.00 for single entry and $150.00 for multiple entry. It is very important to review the
specific guidelines of payment at http://www.cic.gc.ca/english/information/applications/guides/5256E5.asp
5. Collect the rest of your documents including photos, and proof of funds. Follow the application package
clearly – ensure that your Study Permit and Passport is valid for a minimum of 6months. Your TRV expiry
date will not exceed that of your Study Permit or Passport.
6. Plan to come to the TIP office for a Study Permit Session on Fridays @ 1:30.
7. TRV’s cannot be issued in Canada. You will need to either apply in person outside of Canada (eg: your
home country, or the USA) or mail your documents to one of the Canadian Consulates in the US. Please
see http://www.cic.gc.ca/english/information/offices/index.asp#international for the address and information
of various CIC offices. It is very important that you mail your documents according to the directions
provided on the consulate webpage. Keep Copies of your application and all documents!
IF YOU ARE SENDING YOUR APPLICATION TO BUFFALO:
1. Purchase two prepaid 24 x 32 cm (no smaller) Xpresspost - National envelopes at any Canada Post retail
outlet (do NOT purchase " Xpresspost - USA" envelopes)
2. Use one to send your application package to the Consulate; the second is for them to return your passport
and supporting documents to you
3. Complete the mailing label on the return envelope showing your full mailing address in the "Deliver To"
field and the Fort Erie Post Office box address (below) in the "Return Address" field
4. Send your application and documents along with the return envelope to:
Canadian Consulate General
Immigration Regional Program Centre
P.O. Box 660
Fort Erie, Ontario
L2A 6R6
***The Post Office in Fort Erie will not accept commercial courier deliveries.
5. Make a note of the tracking number for each envelope

US VISA
Many Students wish to travel to the United States while studying in Canada. You will need to have a US visa before
you can cross the border.
1. General visa information can be obtained online at: http://canada.usvisa-info.com/
or by calling (877) 341 2441. https://www.usvisa-info.com/en-CA/selfservice/us_before_you_apply
has additional applicant details.
2. You can apply online at https://ceac.state.gov/genniv/
3. You will need to order a confirmation letter from the TIP office.
4. Once you have completed an application, and paid the necessary fees you will need to book an appointment at
the above email address or phone number. See the following link for further details:
http://www.usvisa-info.com/en-CA/selfservice/us_fee_payment_options
You will need to cite your DS-160 confirmation number.
**Ensure that your Passport and Entry VISA are also valid so that you are able to re-enter Canada! ***
PASSPORTS:
You will need a letter from TIP if you are applying to renew your study permit. The validity of your Immigration
documents is dependent upon having a current, valid passport.
OFF CAMPUS WORK PERMITS:
You must apply for your Work Permit online at: http://www.cic.gc.ca/english/e-services/off-campus.asp
You will not need to request a letter from the TIP office for an off-campus Work Permit, the online application will
automatically send a verification report to TIP so that we can acknowledge your student status and verify your details.
SOME IMPORTANT NOTES!
Processing times for immigration
documents are long! Please ensure that
you apply well before the expiry dates
and/or before you leave Canada.
Application forms, processes, payments
options and contacts are different for every
type of application. It is important that
you access the right information. Please
come to the TIP office if you are unsure.
If your study permit has already expired,
or is invalid for any reason book an
appointment with TIP immediately. If
your Study Permit currently says
‘secondary’ you will need to change
conditions right away, regardless of the
expiry date
*TIP offers
Study/Work Permit
and VISA sessions
every Friday at
1:30pm *
LETTERS AND TRANSCRIPTS
Most Immigration Applications
require a letter to verify that you are
currently a student. Please ask for a
letter request form at the front desk.
Letters will be ready for pick-up
Friday afternoons.
Undergraduate Transcripts are
ordered from the Registrars Office.
ESL transcripts and letters are ordered
at the front desk
ESL GRADS: You will need a
transcript from ESL and a Letter from
TIP
If this is your First Semester:
You will not yet have a transcript, but
you will still need a letter. If you
studied at High school, or another
post-secondary institution in Canada
you will need transcripts from there.