2012 CAMP ARROWHEAD - YMCA of Greater Rochester

GENERAL CAMP INFORMATION
PAYMENT OPTIONS & PROCEDURES
Payment and Registration
Please review the registration form at the end of the camp
handbook. Fill out ALL PAGES which include immunization
and medical information and your camp program selections.
Ensure that all choices are filled out; including bus services,
and AM and PM Care. Parents are responsible for informing
the camp office of any change in address or phone number
including work and cell phone numbers.
State law requires that we have current health information
on file for each child attending camp. Please attach the
completed Health Form to your registration form. If your
child is not immunized for religious reasons or if he/she was
immunized in a country other than the United States please
send a letter along with your registration.
Fees and deposits
There is a $25 registration fee per child ($40 family
registration fee) and a separate $20 deposit per session
($35 for sessions 9 & 10). Each should be submitted along
with your child’s registration in order to secure a spot for
each desired session. Payment is due in full two weeks prior
to each session. Those who have not paid in full may not
be permitted to attend the camp program. Check out our
convenient Easy Pay Credit Card option.
Late Registration Fees
Please be aware that any new registrations made after
Thursday evening at 5:00 pm prior to each session are
subject to a $20 per child late fee.
Refunds/Credits
Please note we are unable to pro-rate weekly camp fees for
any reason other than a legal holiday. We require written
notice of session cancellation no later than the Monday
prior to the week your son/daughter is registered for. You
will be refunded the entire session cost less the session
deposit.
Cancellations received after this time will result in a credit
that may be used towards another 2012 Camp Arrowhead
Session (pending availability) less the session deposit.
Once a session begins, no refunds or credits will be given
without a note from your child’s physician.
Lost & Found
The loss of items is a common problem among elementary
school-aged children. Your help is needed in a number of
ways:
• Label ALL belongings with first and last names.
• Remember that children attend swimming and change in
the locker rooms throughout the day. Provide a back
pack to carry items throughout camp.
• Remind each child to check his/her belongings at the end
of each day.
• If something is lost, check the lost and found AS SOON
AS POSSIBLE.
• Notify camp staff upon sign-in/sign-out regarding lost
items.
*Lost and found items which are not claimed within
2 weeks will be discarded. Camp Arrowhead is not
responsible for lost or stolen items.
Financial Assistance
Assistance is based on income and is available
through funds raised by our annual YMCA
Invest in Youth Campaign. Financial Assistance
applications are available at your local YMCA.
All requests are confidential and based on
available resources. Applications are processed
in the order they are received and must be
turned in at least one month prior to sessions desired.
Campers may also earn funds to be used toward camp by
participating in our “Earn Your Way to Camp” fundraisers.
The sale runs February through August. Please call our main
office for more information on fundraising opportunities.
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