2012 CAMP ARROWHEAD - YMCA of Greater Rochester
2012 CAMP ARROWHEAD - YMCA of Greater Rochester
2012 CAMP ARROWHEAD - YMCA of Greater Rochester
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<strong>2012</strong> <strong>CAMP</strong> <strong>ARROWHEAD</strong><br />
PARENT PACKET<br />
AT <strong>CAMP</strong>, I CAN!<br />
585.383.4590 • www.rochesterymca.org/camparrowhead
<strong>CAMP</strong> <strong>ARROWHEAD</strong><br />
PARENT DETAILS<br />
Thank you for choosing <strong>YMCA</strong><br />
Camp Arrowhead!<br />
We’re very proud <strong>of</strong> our rich history <strong>of</strong> serving the <strong>Rochester</strong><br />
community as a Summer Day Camp and Outdoor Center.<br />
We’re looking forward to another wonderful summer <strong>of</strong><br />
memories and fun with your camper.<br />
Camp Arrowhead Contact Details<br />
Registration, Billing, Receipts:<br />
585-383-4590<br />
ardesk@rochesterymca.org<br />
Communication is very important to us, please call or email<br />
with questions, concerns or comments. We look forward to<br />
hearing from you!<br />
Stay tuned to our website as it changes daily during the<br />
summer. There is a newsletter, and permission slips that you<br />
can download, and the ability to email your camper’s unit<br />
head for questions or feedback.<br />
Programming Questions, Tours:<br />
585-383-4590<br />
ardesk@rochesterymca.org<br />
Website for Registration, Photos,<br />
Newsletters, and MORE:<br />
www.rochesterymca.org/camparrowhead<br />
2
DAILY <strong>CAMP</strong><br />
PROCEDURES<br />
Sign-in/Sign-out Procedures<br />
The camp day runs from 9:00am-4:00pm. Sign children<br />
in and out at the Seneca field. Each unit sign-in area will<br />
be labeled. Sign-in is from 8:45-9:00am. Sign-out is from<br />
4:00-4:15. PHOTO IDENTIFICATION IS REQUIRED EACH<br />
DAY UPON PICK-UP. Children will not be released to<br />
persons without Driver’s License or State Non-Driver’s ID, a<br />
Passport, Military ID, or an Employment Identification Card.<br />
Refer to page 10 <strong>of</strong> the camp brochure for Oneida sign in<br />
and out times.<br />
AM and PM Care<br />
We <strong>of</strong>fer extended care at no additional charge from<br />
7:00-8:45 am and 4:15-6:00 pm. Those who arrive 8:45-<br />
9:00 am must sign in with their unit at Seneca Field.<br />
Pre-registration is required to ensure adequate staffing.<br />
Please be advised that we are unable to accommodate walkins.<br />
AM and PM Care are programmed separately from the<br />
camp day. Activities are “centers-based“; operating out <strong>of</strong><br />
each respective shelter.<br />
In the event that a child is not picked up, <strong>YMCA</strong> Staff will<br />
attempt to notify authorized individuals for pick-up. If a<br />
parent or other authorized individual cannot be reached<br />
within 2 hours <strong>of</strong> scheduled pick-up time, the Monroe<br />
County Protective Agency will be notified. There is charge <strong>of</strong><br />
$1 per minute for any child remaining after 6:00pm as well.<br />
Early Pick-up and Departure<br />
Due to the nature <strong>of</strong> day camp programming, we strongly<br />
discourage late arrivals and early departures. We will attempt<br />
to accommodate all written requests for early departure;<br />
but please understand that we are a 55-acre facility and it<br />
is likely that your child’s group will not be in the immediate<br />
area at your requested pick-up time. Due to supervision<br />
guidelines, we are unable to <strong>of</strong>fer temporary care for early<br />
departures.<br />
Email daily changes to ardesk@rochesterymca.org.<br />
Be aware that unusual arrivals/departures close to regular<br />
arrival/departure time will result in delays. Those who arrive<br />
after 9:00 am are required to sign-in at the Health Office<br />
located in the Discovery Lodge.<br />
3<br />
<strong>CAMP</strong>ER RELEASE<br />
PROCEDURES<br />
Authorized Pick-up/Emergency Contact<br />
Anyone picking up a camper from Arrowhead must be on<br />
the camper’s Authorized Pick-Up List with a registration<br />
form and must present proper photo identification. In the<br />
event that an unauthorized individual attempts to gain<br />
access to a child, the parent/guardian or emergency contact<br />
will be notified. Local law enforcement will be contacted if<br />
necessary. Please note that a parent, regardless <strong>of</strong> custodial<br />
arrangements, has the authority to obtain a child from camp<br />
at any time unless a copy <strong>of</strong> the Court Order is on file with<br />
the camp <strong>of</strong>fice. Camp staff CANNOT release a child to an<br />
unauthorized individual without prior written notice at the<br />
Camp Office.<br />
Walking/Biking<br />
If your child will be walking or biking to and from camp,<br />
a signed consent form must be filed in the Camp Office<br />
prior to the start <strong>of</strong> the session. Children should sign-out<br />
daily with camp staff. Note: NYS law requires that children<br />
have proper safety equipment (i.e. helmet) to ride a bike.<br />
Obtain a written consent form on our website,<br />
www.rochesterymca.org/camparrowhead or via the camp<br />
<strong>of</strong>fice.
Family Nights/Camp Orientation<br />
Wondering about Camp Arrowhead? Want to know more? Join<br />
us for Family Orientation and Open House and have your questions<br />
answered! Bring your campers to meet our staff, tour our fabulous<br />
facilities and learn more about our summer camp programs.<br />
Friday, January 27: 6:30-8:00 pm<br />
Southeast Family <strong>YMCA</strong> - Informational Session<br />
Friday, March 30: 6:30-8:00 pm<br />
Southeast Family <strong>YMCA</strong> - Informational Session<br />
Friday, April 27: 6:30-8:00 pm<br />
Southeast Family <strong>YMCA</strong> - Informational Session<br />
Saturday, May 19: 9:00-11:00 am<br />
Open House at Camp Arrowhead<br />
*Please be dressed for the weather for a tour*<br />
Thursday, June 21: 6:30-8:00 pm<br />
Open House at Camp Arrowhead<br />
*Please be dressed for the weather for a tour*<br />
Swimming Pool, Climbing Tower, & Archery Range will all be open.<br />
Camper Reunion<br />
Sunday, June 3: 12:00-3:00 pm<br />
Campers and their families from previous summers are invited to<br />
a wonderful event. Lunch, swimming, archery, ropes, games, and<br />
inflatable activities are all available.<br />
New Campers Welcome: Come and join us! Meet some <strong>of</strong> our<br />
summer staff, some <strong>of</strong> our campers, and see camp ‘in action’.<br />
New Camper Orientations at Camp Arrowhead<br />
Thursday, June 28: 6:30-8:00 pm<br />
for new campers in June & July<br />
Thursday, July 26: 6:30-8:00 pm<br />
for new campers in August<br />
Are you new to Arrowhead in the <strong>2012</strong> summer? Join us for an<br />
individual night to help you and your camper adjust! Just the new<br />
campers will join us for tours, songs, meet the staff night, and hear<br />
from the directors about our policies and procedures. All leadership<br />
and counselor staff will be on-hand to answer questions for those<br />
registered and NEW in <strong>2012</strong>.<br />
OTHER <strong>CAMP</strong><br />
INFORMATION<br />
Illness Policy<br />
Please do not send your child to camp if he/she is ill and/or running<br />
a fever. Children must be symptom free for at least 24 hours<br />
prior to returning. If a child becomes ill during camp, a parent or<br />
emergency contact will be notified to pick up the child.<br />
Swimming<br />
Campers who wish to swim in designated deep water areas must<br />
pass the “deep-end test”. The deep-end test will be administered<br />
on Monday <strong>of</strong> each camp session to those campers who have<br />
not already passed the swim test at The Southeast <strong>YMCA</strong> and/or<br />
<strong>YMCA</strong> Camp Arrowhead. Campers that are unable to successfully<br />
complete the deep-end test and don’t meet height requirements<br />
will be required to wear a life jacket while swimming.<br />
Please refer to our camp brochure to register for swim<br />
lessons during sessions 3-8. Additional fees apply. Lessons<br />
are Monday-Friday each week. Child must be registered for<br />
corresponding session in order to register for swim lessons. We<br />
are unable to <strong>of</strong>fer make-ups or refunds for missed lessons.<br />
Lessons are in session rain or shine. In the event <strong>of</strong> severe weather<br />
(thunder/lightning), we will <strong>of</strong>fer an indoor safety lesson. See the<br />
camp brochure for details and pricing.<br />
Rainy Day Programming<br />
Camp Arrowhead has two types <strong>of</strong> “rainy day programming”… If<br />
there is no thunder or lightning, activities will go on as normally<br />
scheduled. Some adjustments might be made in our schedule, but<br />
for the most part, we would encourage campers to dress for the<br />
weather and enjoy some alternate programming, such as puddle<br />
jumping or mud-ball.<br />
Camp Arrowhead Family Night<br />
Thursday, July 19: 6:30-8:00 pm<br />
Thursday, August 16: 6:30-8:00 pm<br />
Campers from <strong>2012</strong> and their families can join us for a fun evening<br />
<strong>of</strong> family time. Enjoy our facilities as a family, meet your child’s<br />
counselor, or take a tour if you’re thinking about Arrowhead for the<br />
remaining sessions. Swimming Pool, Climbing Tower, and Archery<br />
Range will all be open.<br />
Immunization History<br />
New York State Department <strong>of</strong> Health requires each camp to<br />
keep a current copy <strong>of</strong> every camper’s immunization history on<br />
file in order for them to attend. A complete copy <strong>of</strong> your child’s<br />
immunization history should be submitted to the <strong>YMCA</strong> a minimum<br />
<strong>of</strong> 30 days prior to your child’s session beginning. Immunization<br />
History can simply be dropped <strong>of</strong>f at the Camp Arrowhead <strong>of</strong>fice<br />
or the Southeast <strong>YMCA</strong> Member Service Center, Faxed to 585-<br />
383-4598 or e-mail to ardesk@rochesterymca.org. <strong>CAMP</strong>ERS<br />
WITHOUT AN IMMUNIZATION HISTORY ON FILE WILL NOT BE<br />
PERMITTED TO ATTEND.<br />
4<br />
If it is thundering or lightning, safety dictates that we keep all<br />
campers and staff indoors. During this time, our rainy day activities<br />
are enacted. We have a variety <strong>of</strong> crafts and indoor games that we<br />
will bring out specifically for these types <strong>of</strong> days.While we hope<br />
these days are few and far between, we are fully prepared with<br />
gak-making supplies, and “Zingers” games to keep campers happy<br />
and occupied while the weather passes.<br />
Overnight Procedures<br />
Camp Arrowhead will hold 3 overnights during the summer for<br />
campers in grades 2 and up. Overnights take place on Fridays<br />
during Session 3 (7/13), Session 5 (7/27), and Session 7 (8/10).<br />
Registration and additional fees apply. Register in advance on the<br />
camp registration form or you can obtain an overnight registration<br />
form and additional information on our website.<br />
Please note, we do not allow electronic games, toys, cellular<br />
phones, and other personal items at any time during camp and/<br />
or overnights. Due to food allergies, we cannot permit campers<br />
to bring and/or share candy and other food items during camp<br />
and camp overnights. <strong>YMCA</strong> Staff reserve the right to ensure that<br />
campers do not bring prohibited items to overnight locations.
GENERAL <strong>CAMP</strong> INFORMATION<br />
PAYMENT OPTIONS & PROCEDURES<br />
Payment and Registration<br />
Please review the registration form at the end <strong>of</strong> the camp<br />
handbook. Fill out ALL PAGES which include immunization<br />
and medical information and your camp program selections.<br />
Ensure that all choices are filled out; including bus services,<br />
and AM and PM Care. Parents are responsible for informing<br />
the camp <strong>of</strong>fice <strong>of</strong> any change in address or phone number<br />
including work and cell phone numbers.<br />
State law requires that we have current health information<br />
on file for each child attending camp. Please attach the<br />
completed Health Form to your registration form. If your<br />
child is not immunized for religious reasons or if he/she was<br />
immunized in a country other than the United States please<br />
send a letter along with your registration.<br />
Fees and deposits<br />
There is a $25 registration fee per child ($40 family<br />
registration fee) and a separate $20 deposit per session<br />
($35 for sessions 9 & 10). Each should be submitted along<br />
with your child’s registration in order to secure a spot for<br />
each desired session. Payment is due in full two weeks prior<br />
to each session. Those who have not paid in full may not<br />
be permitted to attend the camp program. Check out our<br />
convenient Easy Pay Credit Card option.<br />
Late Registration Fees<br />
Please be aware that any new registrations made after<br />
Thursday evening at 5:00 pm prior to each session are<br />
subject to a $20 per child late fee.<br />
Refunds/Credits<br />
Please note we are unable to pro-rate weekly camp fees for<br />
any reason other than a legal holiday. We require written<br />
notice <strong>of</strong> session cancellation no later than the Monday<br />
prior to the week your son/daughter is registered for. You<br />
will be refunded the entire session cost less the session<br />
deposit.<br />
Cancellations received after this time will result in a credit<br />
that may be used towards another <strong>2012</strong> Camp Arrowhead<br />
Session (pending availability) less the session deposit.<br />
Once a session begins, no refunds or credits will be given<br />
without a note from your child’s physician.<br />
Lost & Found<br />
The loss <strong>of</strong> items is a common problem among elementary<br />
school-aged children. Your help is needed in a number <strong>of</strong><br />
ways:<br />
• Label ALL belongings with first and last names.<br />
• Remember that children attend swimming and change in<br />
the locker rooms throughout the day. Provide a back<br />
pack to carry items throughout camp.<br />
• Remind each child to check his/her belongings at the end<br />
<strong>of</strong> each day.<br />
• If something is lost, check the lost and found AS SOON<br />
AS POSSIBLE.<br />
• Notify camp staff upon sign-in/sign-out regarding lost<br />
items.<br />
*Lost and found items which are not claimed within<br />
2 weeks will be discarded. Camp Arrowhead is not<br />
responsible for lost or stolen items.<br />
Financial Assistance<br />
Assistance is based on income and is available<br />
through funds raised by our annual <strong>YMCA</strong><br />
Invest in Youth Campaign. Financial Assistance<br />
applications are available at your local <strong>YMCA</strong>.<br />
All requests are confidential and based on<br />
available resources. Applications are processed<br />
in the order they are received and must be<br />
turned in at least one month prior to sessions desired.<br />
Campers may also earn funds to be used toward camp by<br />
participating in our “Earn Your Way to Camp” fundraisers.<br />
The sale runs February through August. Please call our main<br />
<strong>of</strong>fice for more information on fundraising opportunities.<br />
5
<strong>CAMP</strong> PREPARATION &<br />
INFORMATION<br />
Sunscreen and Bug Spray: In an effort to comply with<br />
child abuse prevention guidelines, the application <strong>of</strong> topical<br />
products will take place in an open setting. Staff will assist<br />
Oneida and Cayuga campers in applying these products.<br />
Staff will not assist Seneca, Onondaga, Teen Trekker, ALT,<br />
and Specialty Campers, but will encourage the proper<br />
application <strong>of</strong> topical products throughout the day. Campers<br />
should bring their own products labeled with first and last<br />
name.<br />
Emergencies<br />
In the event <strong>of</strong> an emergency, we will make every attempt to<br />
notify parents. If necessary, emergency transportation will<br />
be handled by 911, and local emergency services.<br />
Medications<br />
It is preferable that medications are administered at home.<br />
All medications dispensed at camp require a Medication<br />
Consent Form to be completed by parent/guardian<br />
AND child’s physician. Upon registration, please obtain<br />
a Written Medication Consent Form from our website<br />
www.rochesterymca.org/camparrowhead or via the camp<br />
<strong>of</strong>fice. This includes prescription and non-prescription<br />
medications.<br />
Those with special health care needs (i.e. severe allergic<br />
reactions, physical limitations, etc.) are required to fill<br />
out a Special Health Care Plan which can be obtained<br />
on our website or via the camp <strong>of</strong>fice. This form must be<br />
completed by the parent/guardian as well as the child’s<br />
physician. Note: there is a separate form for those who<br />
might require treatment for Asthma (Asthma Health<br />
Care Plan). Forms can be submitted with registration.<br />
Please hand medications directly to the Health Director<br />
located in the Discovery Lodge. (Extended Care medication<br />
drop <strong>of</strong>fs can be delivered to the AM Care Coordinator; those<br />
with children riding the bus can hand medications to the bus<br />
monitor). All medication containers must be clearly labeled<br />
with child’s first and last name. We are unable to accept<br />
medications at sign-in tables. We cannot accept any<br />
medications that are not in their original container.<br />
What To Bring*<br />
A backpack is recommended in order to<br />
keep track <strong>of</strong> all items. Children should<br />
bring the following:<br />
• Comfortable play clothes appropriate<br />
for the weather, and old sneakers are<br />
recommended.<br />
• Swimsuit and Towel (Label each with first<br />
and last name).<br />
• Sunscreen and bug spray (Label items with<br />
first and last name).<br />
• A plastic bag for wet/dirty clothes.<br />
• Extra set <strong>of</strong> clothing (as needed; label<br />
each item with first and last name).<br />
• Close-toe shoes are highly recommended<br />
for hikes around camp.<br />
• Pack a lunch. Each unit has refrigeration<br />
for lunches. Please label lunch bag with<br />
child’s first and last name.<br />
*An afternoon snack is provided at the<br />
end <strong>of</strong> the camp day.<br />
6
BEHAVIOR<br />
EXPECTATIONS<br />
Behavior Policy<br />
Our camp is dedicated to providing every camper with a<br />
positive summer experience. We have a set <strong>of</strong> community<br />
standards and expectations for behavior which all camp<br />
participants must follow, including a strict no bullying policy.<br />
Our leadership team addresses all incidents <strong>of</strong> bullying<br />
seriously and encourages campers, staff, and parents to<br />
alert us to any problems during the camp season. It is our<br />
goal to ensure that all participants in our community gain<br />
self-confidence, make new friends, and go home with a<br />
magical and memorable experience.<br />
Prohibited Items<br />
The following items will be confiscated by <strong>YMCA</strong> Staff and<br />
held in the <strong>of</strong>fice for parents to retrieve at the end <strong>of</strong> the<br />
camp day.<br />
• Tobacco, alcohol, drugs<br />
• Trading/Playing cards<br />
• Sports equipment<br />
• Electronic games or devices (including cell phones)<br />
• Valuables (<strong>YMCA</strong> is not responsible for lost/stolen items)<br />
• Personal toys/games<br />
• Weapons (play or real)<br />
• Candy, gum, cough drops (due to food allergies, campers<br />
should not bring candy or snacks to share)<br />
• Live animals<br />
Behavioral Consequences<br />
Campers not adhering to camp behavior standards will be<br />
handled on an individual basis. Frequent or severe violations<br />
might result in suspension or expulsion from the program at<br />
the discretion <strong>of</strong> the camp director. No refunds will be given<br />
due to expulsion or behavior suspensions.<br />
Cell Phone/Electronics Policy<br />
Camp Arrowhead is a cell-phone and electronic free zone.<br />
If a camper brings a cell phone to camp, it must remain<br />
safely in a backpack or held for safekeeping at the camp<br />
<strong>of</strong>fice. Remember that Camp Arrowhead is not responsible<br />
for the loss or damage <strong>of</strong> any personal item.<br />
At Arrowhead,<br />
we expect campers to:<br />
• Follow camp rules<br />
• Be cooperative and helpful<br />
• Have a positive attitude<br />
• Maintain open communication<br />
• Try new things<br />
• Have fun!<br />
7
<strong>2012</strong> <strong>YMCA</strong> <strong>CAMP</strong> <strong>ARROWHEAD</strong><br />
<strong>CAMP</strong> CALENDAR<br />
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY<br />
Session 1<br />
June 25-<br />
June 29<br />
Fabulous<br />
50’s and 60”s<br />
New Camper<br />
Orientation<br />
Arrowhead<br />
Awesomeness<br />
& Talent Show<br />
Session 2<br />
July 2-6<br />
Off July 4<br />
No Camp<br />
4th <strong>of</strong> July<br />
Teen<br />
Overnight at<br />
North Point<br />
Around<br />
the<br />
World<br />
Session 3*<br />
July<br />
9-13<br />
Pajama Party<br />
Survivor*<br />
(overnightweek)<br />
Session 4<br />
July<br />
16-20<br />
Roaring<br />
20’s<br />
Family<br />
Night<br />
Penny Carnival<br />
Session 5*<br />
July<br />
23-27<br />
Christmas<br />
in July<br />
New Camper<br />
Orientation<br />
Teen Overnight<br />
at Arrowhead<br />
Renaissance<br />
Session 6<br />
July 30-<br />
August 3<br />
Suess-a-palooza Wild Wild<br />
West<br />
Session 7*<br />
August<br />
6-10<br />
Happy unbirthday<br />
Party<br />
Olympics<br />
Session 8<br />
August<br />
13-17<br />
Super<br />
Slimy Fun<br />
Family Night<br />
Teen Overnight<br />
at Bay View<br />
Wizards<br />
& Super<br />
Heroes<br />
Session 9<br />
August<br />
20-24<br />
Halloween<br />
Trick or Treat<br />
Board-Um<br />
Busters!<br />
Session 10<br />
August<br />
27-31<br />
*Indicates an overnight week<br />
585.383.4590 • www.rochesterymca.org/camparrowhead<br />
8<br />
Luau<br />
Mystery Week<br />
? ? ?