2013-2014 budget - City of Syracuse

89
DEPARTMENT OF FINANCE
BUREAU OF ACCOUNTS
I. Program Responsibilities:
The Bureau of Accounts is responsible for disbursing all City funds and maintaining records pertaining thereto,
maintains and supervises the appropriation accounting system, and provides the Mayor, Common Council,
Budget Director and departments with accounting needs and other information pertaining to their financial affairs.
The Bureau also sells, when authorized, bonds, notes or other evidence of indebtedness of the City as well as
maintaining records pertaining thereto. It also prescribes, maintains and supervises the accounting system for
any financial account maintained by any officer, department or board.
The Bureau verifies that all disbursements are pursuant to authorizations, issues Commissioner's warrants,
approves all purchase orders and contracts as to availability of funds in the amounts and purposes set forth, and
pays all valid claims against the City.
It prepares all payroll and local pension rolls, issues all payroll and pension checks, submits monthly earning
reports to the Retirement System, completes various requests for retirement certifications, and maintains all
payroll deduction accounts and administers Savings Bonds, retirement, etc.
II. Major Functions
III. Cost of
Function as
a % of Total
Budget
IV. Activity Indicators
V.
2011/2012
Actual
VI.
2012/2013
Estimate
VII.
2013/2014
Anticipated
General Accounting System 34% Maintains General Ledger, Subsidiary Ledgers and
Journals of the City and the computerized City
Accounting System
Bank Accounts Maintained
Reconciliation of Warrants Issued
Maintain Accounts Associated with Preparation of
Monthly/Year End Financial Statements (includes
appropriations)
Monitors and Maintains Appropriated Accounts
N/A
27
16,000
2,500
N/A
N/A
27
16,000
2,500
N/A
N/A
27
12,500
2,000
N/A
Accounts Payable 16% Purchase Orders Processed
Purchase Orders Canceled/Adjusted
Claims Processed/Adjusted
Checks Issued/Adjusted
17,000
250
19,000
16,000
5,536
250
16,250
16,000
5,570
250
15,500
12,500
Payroll Distribution 12% Payroll Reconciliation
Payrolls Verified and Distributed
Payroll Checks Processed
Supplemental Payroll Checks
Direct Payroll Deposits
105,500
3,330
45,308
170
76,232
105,500
3,330
45,308
160
76,232
105,500
2,500
35,000
260
75,500