Barcodes and Data Matrix codes for letter mail; January ... - Swiss Post

Barcodes and data matrix codes 

for letter mail 

Application and generation 

Valid from 1 December 2013

Contents 

Purpose of this guide 7 

−−Who is this guide written for? 7 

−−Overview of contents 7 

−−Validity7 

Barcodes and data matrix codes for letter mail 8 

General information 8 

−−Overview of barcodes and data matrix codes for letter mail 8 

−−The benefits of using barcodes and data matrix codes 9 

Terms of use 12 

−−Registering as a business customer 12 

Using shipping barcodes 13 

Shipping barcodes for domestic mail 13 

−−Differentiating shipping barcodes for domestic mail 13 

−−Overview of shipping barcodes for domestic mail 13 

Shipping barcodes for international mail 17 

−−Differentiating shipping barcodes for international mail 17 

−−Overview of shipping barcodes for international mail 17 

Using additional-service barcodes 18 

Additional-service barcodes for domestic mail 18 

−−Differentiating additional-service barcodes 18 

−−Overview of additional-service barcodes for domestic mail 19 

Indicating additional services for international mail 24 

−−Overview of additional service options for international mail 25 

Using delivery instructions 27 

Indicating delivery instructions for domestic mail 27 

−−Second delivery on the following Saturday 27 

Using barcodes for pallets 28 

Indicating pallets for consignment tracking 28 

−−Labelling pallets and outer containers 28 

Using data matrix codes for letter mail 29 

PP Easy and Letter ID franking methods 29 

−−PP Easy and Letter ID (ex PP Business) 29 

−−Using non Swiss Post 2D codes 31 

Manual Barcodes and data matrix codes for letter mail Version December 2013 

2

Contents 

Applying barcodes and data matrix codes 32 


−−Barcodes and data matrix code on a single item 32 

−−Addressing and franking design 32 

Applying barcodes 33 

With window envelopes 33 

−−Marked as mail item 33 

−−Placement of shipping barcodes for domestic and international mail 33 

−−Placement of additional-service barcodes for domestic mail 34 

−−Positioning delivery instructions for domestic mail 34 

−−Indicating additional services for international mail 34 

−−General notes 35 

−−Special conditions applicable to international mail with window envelopes 35 

With address labels 36 






Printing barcodes directly onto letter mail 41 






Applying data matrix codes 46 

PP Easy and Letter ID 46 

With window envelopes 47 

−−Placing data matrix codes 47 


−−Special conditions applicable to international mail with window envelopes 47 

−−PP impression for window envelopes 48 

With address labels 50 

−−Placing data matrix codes 50 


With data matrix codes printed directly onto 

mail51 

−−PP impression for printed codes 51 

−−Referral card 53 

Creating address labels for carbon-neutral shipments 54 

“pro clima” offering 54 

−−Specifications 54 

−−Colour definitions 54 

−−Application size 55 


3

Contents 

Options for generating barcodes and data matrix codes 56 

Options for generating barcodes 56 

−−Generating barcodes with a mail processing system 56 

−−Generating barcodes with standard software 56 

−−Generating barcodes with custom-developed software 56 

−−Generating barcodes on address labels using the free “Barcode” web service 57 

−−Generating barcodes with the order entry function 57 

−−Use of preprinted barcodes (PostLabels) 57 

−−Barcode labelling at office of posting 57 

Options for generating data matrix codes 58 

−−Generating data matrix codes with standard software 58 

−−Generating data matrix codes with custom-developed software 58 

−−Generating data matrix codes with free 

Post CH Ltd tools (PP Easy only) 59 

Mailing60 

Overview of mailing options 60 

−−Using preprinted barcode labels (PostLabels) 60 

−−Using the order entry function 64 

−−Generating the barcodes yourself 65 

−−Using barcode labels applied by the office of posting 67 

−−Swiss Post liability 67 

Billing of PP-franked mail 68 

Dispatch lists for PP-franked mail 68 

−−Electronically generated dispatch lists 68 

Generating barcodes 72 

Basics72 

−−Introduction72 

−−Code 128 (shipping and additional-service barcodes) 73 

−−Technical requirements for printing barcodes 74 

Generating shipping barcodes for domestic mail 75 

−−Specification 75 

−−Data population 75 

−−Representation length 76 

Layout of shipping barcodes for domestic mail 77 

−−Structure of shipping barcodes for domestic mail 77 

−−Dimensions78 

−−Text content and text styles 79 

−−Homologation 79 

Generating shipping barcodes for international mail 80 




Layout of shipping barcodes for international mail 83 

−−Structure of shipping barcodes for international mail 83 

−−Dimensions84 

−−Text content and text styles 85 

−−Homologation85 


4

Contents 

Generating additional-service barcodes and delivery instructions 

for domestic mail 86 




Layout of additional-service barcodes and delivery instructions 

for domestic mail 89 

−−Structure of additional-service barcodes for domestic mail 89 

−−Dimensions 90 

−−Text styles 91 

−−Simplified variant of additional-service barcodes 91 

−−Homologation 92 

Layout of additional service codes 

for international mail 93 

−−COD (corresponds to form Cash on delivery (form 236.01) 93 

−−Return receipt 93 

−−Personal delivery 94 

−−Items for the blind 94 

Generating barcodes for pallets 95 



Generating data matrix codes 96 

Basics96 

−−Introduction 96 

−−Technical requirements for printing barcodes 97 



Data capacity and dimensions 99 


Data structure of data matrix codes 100 

−−Data matrix codes for the PP Easy franking method 100 

−−Data matrix codes for Letter ID 102 

−−Data matrix codes for Letter ID incl. address information for returns 104 

Dimensions106 

−−Module size and quiet zones 106 


Generating barcode lists 107 

Forms and duplicate barcodes 107 

−−Generating barcode list forms 107 

−−Generating duplicates for shipping barcodes 107 

−−Abbreviations of product designations on duplicates 108 

−−Populating barcode lists 108 


Consignments with DataTransfer (formerly RDT) 109 

−−DataTransfer as an alternative to barcode lists 109 


5

Contents 

Homologation110 

Homologation of barcodes and barcode lists 110 

−−Homologation of barcodes 110 

−−Homologation of barcode lists 110 

Homologation of data matrix codes 111 

−−Homologation of data matrix codes 111 

Further information 112 

Contacts112 

−−Contacts for barcodes and delivery instructions 112 

−−Contacts for barcodes for pallets 112 

−−Contacts for data matrix codes 112 

−−Contacts for aprcel post 112 

Index 113 

Change control 

Version Revision Page 

1 January 2011 Availability date deleted 9, 15, 16, 18, 20, 24, 87 

1 January 2011 Data matrix code: Instructions for 

returns amended 

98, 100, 103 

1 January 2011 Barcode for pallets added 8, 11, 28, 67, 95 

1 April 2011 A Mail Plus barcode change 14 

1 April 2011 Delivery instructions 22 

1 April 2011 New court document with 

Swiss-Express “Moon” 

22 

1 January 2012 Letter ID (ex PP Business) 10 

1 January 2012 Dispatch list online replaced by 

Create dispatch list 

29, 64 

1 December 2013 Non Swiss Post 2D codes added 31 

1 December 2013 Referral card added 30, 53 

1 December 2013 Registered (R) domestic added 

as business reply label 

23 


6

Purpose of this guide 

Who is this guide written for? 

This guide describes the use of barcodes and data matrix codes for letter mail and sets 

out the technical requirements for generating the codes. It is aimed at people who: 

−−process business mail 

−−hand in business items for mailing 

−−pay for business mail 

−−produce barcodes for mail 

−−support mail processing systems (hardware and software solutions for automated 

mail creation) 

−−develop or implement software for mail processing and barcode generation 

Overview of contents 

This guide covers the following topics: 

−−description of the various types of barcodes and data matrix codes 

−−applications and combination options 

−−applying barcodes and data matrix codes to letters 

−−mailing letter consignments 

−−technical data for software development and implementation 

Validity 

This guide is valid from 1 December 2013. It replaces the guides 

“Barcodes and data matrix codes for letter mail” of 1 January 2012 


7

Barcodes and data matrix codes for letter mail 

General information 

Overview of barcodes and data matrix codes for letter mail 

D 

A 

B 

C 

Post CH Ltd uses five types of codes for letter mail: 

A the shipping barcode 

To identify letters with proof of delivery and for electronic tracking 

(acceptance, sorting, delivery). 

B the additional service barcode 

To indicate the additional services requested by the sender 

(for example cash on delivery, return receipt, personal delivery). 

C the data matrix code 

An additional identifier (identification of sender) for postage paid mail 

(PP Easy and Letter ID). 

D the barcode for pallets 

To identify pallets for bulk mailings of letters and catalogues (CAT). 

E Delivery instructions 

To indicate the delivery instructions required by the sender. 

N.B.: Different specifications apply to domestic and international mail in each case. 

These are therefore described separately in this guide. 

Information on letter layout 

–– 

www.swisspost.ch/layout-of-letters 


8



The benefits of using barcodes and data matrix codes 

Shipping barcodes 

Shipping barcodes are used for 

−−registered mail (R) 

−−A Mail Plus (A+) 

−−Dispomail (A) 

−−non-registered COD letters (N) 

−−court documents (GU) 

−−debt collection documents (BU) 

Shipping barcodes enable 

−−automated, efficient and cost-effective mail processing 

−−systematic proof of posting 

−−a detailed proof of delivery 

−−monitoring of timely delivery 

−−online tracking of letter mail 24/7 

www.swisspost.ch/track-consignments 

−−simplified processing of returned items 

−−for letter mail with proof of delivery: legally binding objective evidence 

including Swiss Post liability 

−−for Letter mailing easy (from 1.4.2014): automatic invoicing using the barcode 

Additional-service barcodes 

Additional-service barcodes indicate which additional services have been requested 

for the product specified on the shipping barcode. 

Additional-service barcodes are used for 

−−domestic mail with a shipping barcode 

Additional-service barcodes enable 


Delivery instructions 

Delivery instructions indicate how mail is to be treated during the delivery process. 

Delivery instructions are used for 

−−Domestic letter mail with barcode (registered court and debt collection documents) 

Using delivery instructions allows you to 

−−have your mail delivered in a flexible manner 


9



Data matrix codes 

Data matrix codes are used for 

−−mail franked using the PP Easy franking method 

−−Letter mail franked using PP impression with Letter ID franking method 

Using data matrix codes enables you to implement 


−−identification of the sender for closed envelopes with no sender details 

Letter ID (ex PP Business) 

Letter ID is based on the Swiss Post data matrix code for your letters. Letter ID allows 

you to identify, manage and track every letter belonging to an addressed bulk mailing. 

You receive status reports on the processing procedure as well as being able to identify 

your consignments with individual details and manage returns individually. You can use 

this information to better plan downstream activities (e.g. in the call centre, customer 

service) and improve the quality of processing and delivery. We will continue to expand 

these services to suit your needs. 

Advantages of Letter ID 

Basic advantage 

– Unique identification of letters 

– Tracking of the processing procedure 

–Status reports on the mandate/consignments 

– Management of returns handling 

– Room for customer-specific information for 

each consignment 

– Electronic connection (no media discontinuities) 

Advantage for production and 

logistics 

– Electronic management of inserts 

– Professional output checks 

– Electronic predefined returns 

handling 

– Data for targeted optimisation of 

internal processes 

(e.g. machine readability 

Advantage for marketing and 

sales 

– Planning certainty for managing 

downstream activities (call centre, 

customer service, sales, mailings, 

etc.) 

– Management of promotional 

inserts, coupons, vouchers, etc. 

for individual consignments 

– Use of data for the internal CRM 

system and cross-media assignments, 

e.g. with pay desk systems 

and smartphone apps (competition 

and sales activities) 

Letter ID enables you to track orders and consignments 

– Order tracking: this allows you to control consignments at order level. 

Order declaration and checks are carried out in the business customer portal 

My Post Business. The status of the respective order is identified. 

– Consignment tracking: in addition to order tracking, this allows you to track 

consignments at individual item level through to the completion of sorting, 

similar to the consignment tracking service. 

– For more information on Letter ID, visit www.swisspost.ch/letterid 

For more information on consignment tracking service, visit 



10



Professional returns management 

With Letter ID, you use the information in the data matrix code (DMC) to determine 

how we should proceed with your returns. Specific instructions can be defined for 

individual consignments or groups of consignments courtesy of the dynamic DMC. 

Undeliverable items for a predefined customer group can thus be returned to the 

relevant regional customer centre for example, while the remaining consignments 

are shredded. You can obtain the DMC data relating to your returns electronically in 

the business customer portal My Post Business. 

For more information on consignment tracking, visit 

www.swisspost.ch/returns. 

Barcode for pallets 

The barcode for pallets is used for all bulk mailings delivered on pallets 

−−A Mail 

−−B Mail individual items 

−−B Mail bulk mailings 

−−OnTime Mail 

−−DirectSelfmailer 

−−Infocard 

−−Catalogues (CAT) 

−−Telephone directories (DIR) 

Using barcodes for pallets allows you to 

−−query the processing status of an order and accurately plan the 

downstream processes. 


11


Terms of use 

You can use barcodes and data matrix codes for your letter mail 

if you 

−−are registered with Post CH Ltd as a business customer 

−−and have the required franking licences. 

Registering as a business customer 

If you are not already registered as a business customer of Post CH Ltd, register now at 

My Post Business, Post CH Ltd’s online business customer portal. 

Registering for My Post Business: 

–– 

www.swisspost.ch/mypostbusiness 

Other ways of registering as a business customer: 

–– 

custcare@swisspost.ch 

–– 

phone 0848 888 888 

–– 

via your customer advisor 

–– 

at your post office 

Once you have registered as a business customer, you will be issued with an invoice 

reference number, which will be stated on all your invoices, and the requested franking 

licences. 

Franking licences for shipping and additional-service barcodes 

Shipping barcodes and additional-service barcodes can be used on products for which 

you have one of the following franking licences: 

−−franking licence for registered mail 

−−franking licence for non-registered mail 

−−franking licence for registered international mail 

You can view your franking licence at 


Invoice reference number for data matrix codes 

Data matrix codes are used with the PP Easy and PPI franking with Letter ID franking 

methods. In order to use these franking methods for letter mail, you will require an 

invoice reference number. You will be issued with this number when you register as 

a business customer. 

You can view your invoice reference number 

on your monthly bill from Post CH Ltd. 


12

Using shipping barcodes 

Shipping barcodes for domestic mail 

Differentiating shipping barcodes for domestic mail 

Shipping barcodes can not only be read electronically. they also have plain text 

elements. It is therefore possible to see at a glance which mail product has been 

selected, whether it is PP-franked and where any returns should be directed. 

C 

D 

A 

E 

B 

A Product code 

B Product designation 

C Home post office. Any returns will be returned to this point. 

D If PP franked: PP impression 

E Swiss Post logo 

Overview of shipping barcodes for domestic mail 

Registered mail (R) 

This barcode is used for: 

−−registered mail (R) 

Send any letter mail with important or valuable content as registered mail (R). 

Recipients will then be required to sign for the letters on delivery. You can use the 

electronic consignment tracking facility at www.swisspost.ch/mypostbusiness to 

track consignments online and check their delivery status. Registered letters are 

covered up to a liability amount of CHF 500 against loss, damage and incorrect 

delivery. 

For information about the registered mail (R) additional service, see 

–– 

www.swisspost.ch/personal-delivery 


13



A Mail Plus (A+) 

A+ 

98.01.019999.00000193 

A Mail Plus combines the speedy delivery times of A Mail with electronic tracking and 

liability insurance. Your mail will arrive in the letterbox or P.O. box of the recipient 

on the next working day (including Saturday). You can use the electronic consignment 

tracking facility to track consignments online and check their delivery status. 

A Mail Plus consignments benefit from liability cover of up to CHF 100 in the event 

of loss or damage. 

For information about the A Mail Plus service, see 

–– 

www.swisspost.ch/a-post-plus 

Dispomail (A) 

98.02.019999.00000152 

Use Dispomail to send large volumes of documents, files or plans for the same 

recipient at a special bundled rate. You hand in the items for mailing in the evening 

and they arrive in the recipient’s postbox the next morning. You can use the 

electronic consignment tracking facility to track consignments online and check 

their delivery status. 

Dispomail items can only be sent to P.O. box addresses. 

For information about the Dispomail service, see 

–– 

www.swisspost.ch/dispomail 


14



Court document and Court Document Online 

(only available to judicial bodies) 

The Court Document and Court Document Online products are available for 

sending summons, fines, judgements and other legal documents. These can only 

be sent by judicial bodies. 

For further information, please contact your customer advisor or e-mail 

pm-produkt-support@swisspost.ch. 

For information about the product, see 

–– 

www.swisspost.ch/court-documents 

Non-registeredCOD letters (N) 

Items sent as non-registered COD letters will only be delivered on receipt of payment 

in cash. Delivery of your money is therefore guaranteed – up to a collection amount of 

CHF 10,000. 

−−Non-registered COD letters may be sent as A or B Mail (individual items). 

One of the following additional-service barcodes is always added to this shipping 

barcode (see page 20): 

−−cash on delivery (with inpayment slip) 

−−electronic COD 

For information about the non-registered COD letters additional service, see 

–– 

www.swisspost.ch/cash-on-delivery 


15



Debt collection documents (BU) (only available to debt collection agencies) 

With the introduction of the eSchKG 2.0 standard, every debt collection document 

hasa shipping barcode. Debt collection documents include payment summons 

and bankruptcy notices which can only be sent by debt collection and bankruptcy 

agencies. 

Information about the debt collection documents product: 

www.swisspost.ch/debt-collection-documents 


16


Shipping barcodes for international mail 

Differentiating shipping barcodes for international mail 

Shipping barcodes can not only be read electronically. they also have plain text 

elements. It is therefore possible to see at a glance which mail product has been 

selected. 

A 

B 

E 

D 

C 

A Product code 

B Product designation 

C Handling instructions 

Shipping barcodes for international mail can be readily identified by the “CH” in the 

plain text under the barcode D . 

E Swiss Post logo 

Overview of shipping barcodes for international mail 

International registered mail (R) 

Send any important letters as international registered mail (R). Recipients will then be 

required to sign for the letters on delivery. You can use the electronic Track & Trace 

facility (depending on the destination country) to track your mail on the Internet and 

check whether it has been delivered. International registered mail is insured up to 

CHF 150 against loss and damage. 

For information about the international registered mail (R) service, see 

–– 

www.swisspost.ch/priority 

General information on international mail: 

–– 

www.swisspost.ch/letters-international 


17

Using additional-service barcodes 

Additional-service barcodes for domestic mail 

In addition to the product specified on the shipping barcode, you can also indicate 

requested additional services with barcodes. Several additional-service barcodes can 

be combined if necessary. 

The following additional services are available for domestic mail: 

Product 

Available additional services 

Return receipt (AR) 

Personal delivery (RMP) 

COD (N) 

(with inpayment slip)1 

Electronic COD (BLN) 

Items for the blind (CEC) 

Military mail (MIL) 

Swiss-Express “Moon” (SEM) 

Registered mail (R) • • • • • • 

A Mail Plus (A+) • • 

Dispomail (A) • • 

A Mail and B Mail individual items • • 

Debt collection document (BU) • 

New and online court documents (GU) • • • 

Differentiating additional-service barcodes 

Additional-service barcodes can not only be read electronically. They also have 

plain text elements. It is therefore possible to see at a glance which additional service 

has been requested and the value of any COD amount. 

A 

C 

B 

A Code for additional service 

B Designation of additional service 

C For COD consignments: Field for COD amount 


18



Overview of additional-service barcodes for domestic mail 


If you would like written confirmation of when and to whom a letter was delivered, 

mark it with the “AR” additional-service barcode. The return receipt attached to the 

item will be signed by the recipient or other authorized person on delivery. The receipt 

will then be posted back to you by A mail as confirmation. 

−−Fill out a return receipt (form 428.01) and affix it to the letter. 

For information about the return receipt (AR) additional service, see 

–– 


Return receipt form: 

–– 

www.swisspost.ch/docucenter 

–– 

your post office 


If a letter is to be delivered only to a specific named person, mark it with the “RMP” 

additional-service barcode. 

−−Items for personal delivery (RMP) may only be addressed to natural individual persons. 

−−Write out the first name and surname of the recipient. 

For information about the personal delivery (RMP) additional service, see 

–– 



19



Cash on delivery (N) with inpayment slip 

Label every cash on delivery item with the “N” additional-service barcode. 

−−Enter the COD amount. 

−−Affix the inpayment slip to the item. 

For information about the COD (N) additional service, see 

–– 



If you send your consignment data using the online DataTransfer interface (formerly 

RDT), you can also process cash on delivery items without paper forms. 

−−Label the item with the “BLN” additional-service barcode instead of “N”. 

−−Enter the COD amount. 

Electronic cash on delivery provides the following benefits: 

−−COD letters can be generated automatically 

−−There are no paper forms to handle 

−−There are no inpayment slips to lose 

−−COD is handled as a fully controlled process 

For information about the electronic cash on delivery (BLN) additional service, see 

–– 


Information about DataTransfer: 

–– 

www.swisspost.ch/datatransfer 


20




Mail to/from blind people and institutions for the blind is delivered free of charge. 

Label such items with the “CEC” additional-service barcode. 

For information about the items for the blind (CEC) additional service, see 

–– 

www.swisspost.ch/post-versenden-inland-spezielle-sendungen.htm 


Mail to serving military personnel throughout Switzerland is delivered free of charge. 

Label such items with the “MIL” additional-service barcode. 

This additional service may only be used for consignments from army headquarters 

with official envelopes. 

For information about the military mail (MIL) additional service, see 

–– 

www.swisspost.ch/post-militaerische-portofreiheit.pdf 


21



Swiss-Express “Moon” 

If you want to hand in your mail shortly before counters close, you should label it with 

a Swiss-Express “Moon” sticker. 

With Swiss-Express “Moon”, you can hand in items of mail right through until early 

evening, usually until shortly before counters close depending on the post office. 

Post CH Ltd guarantees delivery of Swiss-Express “Moon” by 9 a.m. the following day 

at the latest, including Saturdays. 

The Swiss-Express “Moon” service can only be used in conjunction with new and online 

court documents with letter barcodes. For all other categories of mail, please use the 

Swiss-Express “Moon” letter service. 

You can find information on Swiss-Express “Moon” at: 

–– 

www.swisspost.ch/swiss-express-moon 

Stickers are available at 

–– 



22



Registered domestic mail (R) as a business reply label 

If you want to assume the letter price for consignments to your address, you can 

provide your customers with business reply labels. These can also be sent as domestic 

registered mail (R) with barcode. 

74 mm 

Werbezone 

Bitte am Postschalter aufgeben! 

A déposer au guichet, s.v.p.! 

Prego impostare allo sportello postale! 

R 

12 mm 

Nicht frankieren 

Ne pas affranchir 

Non affrancare 

Geschäftsantwortsendung Invio commerciale risposta 

Envoi commercial-réponse 

38 mm 

20 mm 

Recommandé 

10 mm 

Herr 

Hans Schweizer 

Bovetstrasse 4 

3007 Bern 

12 mm 

Codierzone (muss frei bleiben) 

Bis Format B5: 140 mm × 15 mm 

Über Format B5 bis B4: 100 mm × 35 mm 

Information and layout concerning business reply items can be found at: 

–– 

www.swisspost.ch/gas 

To register for the business reply label service, please consult 

−−your customer advisor 

−−the Swiss Post customer service 

−−your post office 


23


Indicating additional services for international mail 

There are no additional-service barcodes for international mail. The additional services 

are indicated by means of a sticker or printed codes. Several additional services can be 

combined if necessary (depending on the 

rules in the destination country). 

Stickers for additional services are available at 

–– 

www.swisspost.ch/docucenter and/or for business customers at 


–– 


The following additional services are available for international mail: 

Product 

Available additional services 


Personal delivery (RMP) 1 

COD (N) 

(with inpayment slip) 1 





• • • • 

1 

Not available for all countries 

For information about additional services for international mail, see 

–– 



24



Overview of additional service options for international mail 


If you would like written confirmation of when and to whom a letter was delivered, 

label it with the “Avis de réception” sticker (form 236.03) or the corresponding 

printed code (see page 93). The return receipt attached to the item will be signed by 

the recipient or other authorised person on delivery and posted back to you as 

confirmation. 

−−Fill out a return receipt (form 428.01) and affix it to the letter. 


–– 



–– 


Return receipt form: 

–– 


–– 



If a letter is to be delivered only to a specific named person, mark it “A remettre en 

main propre” (French is used as the international postal language) or a similar phrase 

in a language known in the destination country. 

−−Items for personal delivery may only be addressed to natural individual persons. 

−−Write out the first name and last name of the recipient. 

−−Personal delivery is not available in all countries, or in some only in combination with 

the return receipt additional service. 

To check the availability and conditions for the personal delivery additional service in 

individual countries, see 

–– 

www.swisspost.ch/r-international 


25



Cash on delivery (N) 

Label every cash on delivery item with the sticker “N” (form 236.01) or the corresponding 

printed code (see page 93). 

−−Note the COD amount on the item. 

−−Fill out the accompanying form “Mandat de remboursement international” 

(form 413.08) and affix it to the letter. 

−−Note: The COD additional service is not available for all countries. 

For the availability of COD items in individual countries, see 

–– 



–– 



–– 


Accompanying form: 

–– 


–– 



Mail to/from blind people and institutions for the blind is delivered free of charge. 

Label such items with “Cécogramme”. 

−−Items for the blind are always sent as PRIORITY mail and must be marked accordingly. 

For information about the items for the blind additional service, see 

–– 



26

Using delivery instructions 

Indicating delivery instructions for domestic mail 

Second delivery on the following Saturday 

238.41 (229351) 04.2011 PM 

Nach Ablauf der Frist: 2. Zustellung am darauffolgenden Samstag 

Après l’échéance du délai: 2 e distribution le samedi suivant 

Dopo la scadenza del termine: 2 a distribuzione il sabato seguente 

■ 2. Zustellung am 

2 e distribution le 

2 a distribuzione il 

As a business customer, you can ask Swiss Post to automatically attempt a second 

delivery for your registered mail and court documents on the Saturday following the 

initial 7-day collection period. This delivery instruction requires you to have a 

contractual agreement with Swiss Post. Please ask your customer advisor for details. 

To specify the delivery instruction “Second delivery the following Saturday”, please 

use the yellow delivery instructions. 


–– 


Information about delivery instructions: 

–– 

www.swisspost.ch/delivery-instruction 


27

Using barcodes for pallets 

Indicating pallets for consignment tracking 

Labelling pallets and outer containers 

Pallets and outer containers must be processed in accordance with Post CH Ltd’s 

current numbering system. They are first consolidated by pallets/outer containers 

for each routing area (e.g. 85) and only when no further consolidation is possible 

by centre (e.g. 8). 

The following options are possible as shown using a B Mail bulk mailing (addresses 

would be white for A Mail, blue for a B Mail single item and green for OnTime Mail). 

B Mail bulk mailing by centre zoomed into the barcode example. 

The barcode structure at a glance 

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 

9 1 x x x x x x x x x x x x x x x x 

Fixed code 

for pallet 

scanning 

Identification 

of 

product 1 

New franking licence (assigned 

by Swiss Post) 

Order number 2 

(available to you) 

Routing Sequential pallet number 2 

area of 0001–9999 

pallet 2 

1 

e.g. A Mail = 01, B Mail individual items = 02, B Mail bulk mailings = 03, OnTime Mail = 04, catalogues (CAT) = 10, DIR = 11 

2 

The more detailed your declaration of the pallets (e.g. routing area), the greater the information content for you! 

Certain information in the barcode, such as the order number or routing area, are 

optional. The barcode is purely numerical. If nothing is indicated in the boxes, zeros 

must be entered instead of numbers. This enables us to scan the code, and you can 

then see the current information for this pallet. 


28

Using data matrix codes for letter mail 

PP Easy and Letter ID franking methods 

PP Easy and Letter ID (ex PP Business) 

If you send letter mail using the PP Easy or Letter ID (ex PP Business) franking methods, 

the PP impression A is completed with a quadratic data matrix code B . 

Advertising zone 

A 

B 

N.B.: The data matrix code is not a stamp. It merely marks the letter mail concerned. 

Billing is carried out using the dispatch list created using the online service “Create 

dispatch list“ via My Post Business or via DataTransfer (see ”Billing of PP-franked mail” 

from page 68). 

Information concerning the PP Easy and Letter ID franking methods: 

–– 

www.swisspost.ch/pp-franking 

Information concerning the “Create dispatch list” service: 

–– 



–– 

www.swisspost.ch/datatransfer-letters 


29

Using barcodes and data matrix codes for letter mail 


Referral card 

With the newly developed referral card, Letter ID has for the first time become 

part of apostal prepayment impression. Thanks to the dynamic data matrix code, 

the customer only pays for those cards which have actually been sent. 

A 

B C 

D 

Intelligent postal prepayment impression 

A Data matrix code (Letter ID) 

B You can design the individual stamps – either in colour or in black and white. 

The frame cannot be changed. 

C Invoice reference number (8-digit) 

D Order number (6-digit) 

The layout of the postal prepayment impression is fixed and may not be changed. 

How to proceed when producing the referral card: 

1. Contact your customer adviser and complete the conditions sheet and the individual 

order. 

2. Layout the referral card yourself or have it laid out. 

3. Request a “final proof” from Swiss Post. 

4. Have the card (including franking impression) produced by a printer recommended 

by Swiss Post or by a printer of your choice. 

Information concerning the referral card, printing specifications and directory 

of certified printers: 

–– 

www.swisspost.ch/referral-card 


30

Using barcodes and data matrix codes for letter mail 


Using non Swiss Post 2D codes 

Clients’ own codes may only be positioned in the advertising zone. 

Two-dimensional codes which are not used by Post CH Ltd for preparing items for 

mailing, may not be applied in the postal zones (franking zone, scanning zone, 

coding zone). These codes include, among others, QR codes, Aztec codes, MaxiCodes 

or data matrix codes which are non-compliant with Swiss Post. For such codes, the 

advertising zone can be used. 

Links adressiert 

Adressaufdruck 

Rechts adressiert 

Adressaufdruck 

74 mm 

74 mm 

Werbezone 

Frankierzone 

Werbezone 

Frankierzone 

38 mm 

20 mm 

10 mm 

Herr 



3007Bern 

12 mm 

* Die angegebenen Masse müssen auch erreicht werden, 

wenn der Umschlag gefüllt ist 


BisFormatB5:140 × 15 mm* 

ÜberFormatB5bisB4:bis100 × 35 mm* 



Adressfenster oder Adressetikette 

Adressfenster oder Adressetikette 

74 mm 

38 mm 

38 mm 

20 mm 

10 mm 

Herr 



3007Bern 

12 mm 




74 mm 

Werbezone 

Frankierzone 

Werbezone 

Frankierzone 

38 mm 

20 mm 

10 mm 

Herr 



3007Bern 

12 mm 

20 mm 

10 mm 

Herr 



3007Bern 

12 mm 

12 mm 











For each consignment, no more than one customer-owned 2D code and one customerowned 

barcode can be used. 

Information on letter design: 

–– 



31

Applying barcodes and data matrix codes 


Letter mail usually offers very little space for design elements. Follow the placement 

instructions to ensure that your barcodes and data matrix codes are clearly legible. 

The placement instructions vary depending on whether you are 

−−using window envelopes 

−−using address labels 

−−applying barcodes and data matrix codes directly onto the item 

Barcodes and data matrix code on a single item 

N.B.: Provided there is sufficient space, you can use a shipping barcode, additionalservice 

barcodes, delivery instructions and a data matrix code on a single item. Follow 

the respective instructions for all the codes used. 

Addressing and franking design 

Observe Post CH Ltd’s general specifications for the design of addressing and 

franking elements: 

−−brochure no. 202.17 “Sending – addressed domestic” 

−−brochure no. 203.13 “Franking” 

Brochures may be obtained from: 

–– 



32

Applying barcodes 

With window envelopes 

If you use window envelopes with a window size of at least 100 × 45 mm, you can print 

the data matrix codes directly onto the contents of the letter. 

Example: Window size 100 × 45 mm 

Marked as mail item 

Within the framework of the new mail legislation which also contains specifications 

concerning consignment marking, all franking must in the future also include the Swiss 

Post logo or the note “Post CH Ltd”. 

Placement of shipping barcodes for domestic and international mail 

−−Place the shipping barcode horizontally, above the recipient’s address. 

−−Maintain a distance of at least 5 mm between the barcode elements and the recipient’s 

address. 


33



Placement of additional-service barcodes for domestic mail 

−−Place the additional-service barcodes vertically, to the right of the recipient’s address 

and the shipping barcode. 

−−Maintain a distance of at least 2 mm from the recipient’s address. 

−−Maintain a distance of at least 10 mm from the shipping barcode. 

−−If you are using more than one additional-service barcode, maintain a distance of 

at least 10 mm between them. 

Positioning delivery instructions for domestic mail 

Delivery instructions must be positioned to the right or left of the window, or above it. 

If you are using preprinted labels (PostLabels): 

−−Do not position the labels so that they overlap, but leave a small gap between them. 

Example: Relative positions of shipping barcode A and additional-service barcode B 

A 

B 


Additional services are indicated above the recipient’s address. 

−−Maintain a distance of at least 10 mm from the barcode elements of the shipping 

barcode. 


The personal delivery (RMP), items for the blind (CEC) and optionally also return receipt 

(AR) additional services are indicated solely by a text endorsement (see “Design of 

additional service codes for international mail” from page 93). The placement rules 

above also apply. 


–– 



34




Design of additional service text endorsements for international mail 

Example: Endorsement for personal delivery (RMP) additional service 

The following specifications apply to additional services indicated by a text 

endorsement: 

Font Font size Text colour 

Arial bold Same as recipient’s address Black 

General notes 

Make sure that 

−−you leave a gap of at least 5 mm between the recipient’s address and other text or 

design elements. 

−−the barcodes, data matrix codes and the address cannot disappear from view in the 

address window 

if the contents move around within the envelope 

−−no other text and design elements appear in the address window if the contents 

move around in the envelope 


–– 


Special conditions applicable to international mail with window envelopes 

−−The PP impression must be framed (see table on page 49). 


35


With address labels 

If you use envelopes without windows, you can print the barcodes on the address 

labels. 

Tip: Any existing infrastructure for generating parcel labels can usually also be adapted – 

with modified software and suitable labels – for letter mail. 

You can use the free “Barcode” web service to generate address labels that include 

barcodes. To activate the “Barcode” web service, you must be registered with 

Post CH Ltd as a business customer (see page 12, “Registering as a business customer”). 



−−Maintain a distance of at least 10 mm between the barcode elements and the 

recipient’s address. 

Example: Address label 


–– 



36




For items of mail with the address on the left-hand side: 

−−Position the delivery instructions horizontally above the consignment barcode. 

−−Maintain a gap of at least 2 mm between the shipping barcode and the delivery 

instructions. 

−−Alternatively, if you are not using any additional-service barcodes, you can position 

the delivery instructions to the right of the shipping barcode. 

For items of mail with the address on the right-hand side: 

−−Position the delivery instructions horizontally above or beside the shipping barcode 

(as for mail with the address on the left-hand side). 

−−The delivery instructions should never be positioned below the recipient’s address. 

Example: Item of mail with address on right-hand side and delivery instructions 


–– 



37




−−Place the additional-service barcodes vertically – either to the right or left of the 

recipient’s address and the shipping barcode. 


−−If you place additional-service barcodes to the left of the recipient’s address, 

maintain a distance of at least 20 mm between the address and the barcode. 

−−If you place additional-service barcodes to the right of the recipient’s address, 







A 

B 


–– 



38




Example: Address label 



barcode. 



–– 


The personal delivery (RMP), items for the blind (CEC) and optionally also return 

receipt (AR) additional services are indicated solely by a text endorsement (see “Design 

of additional service codes for international mail” from page 93). The placement 

rules above also apply. 




endorsement: 




39



General notes 


you leave a gap of at least 10 mm between the recipient’s address and other text 

or design elements. 


–– 



40


Printing barcodes directly onto letter mail 

Barcodes can also be printed directly onto mail. This is particularly suitable for sending 

cards. 

Tip: It is possible for existing label-generating systems – with modified software – to be 

used for this type of labelling. Alternatively, you can use the free “Barcode” web service. 



−−Maintain a distance of at least 10 mm between the barcode elements and the 


Example: Printed on mail 


–– 



41


Printing barcodes directly onto mail 


For items of mail with the address on the left-hand side: 

−−Position the delivery instructions horizontally above the consignment barcode. 

−−Maintain a gap of at least 2 mm between the shipping barcode and the delivery 

instructions. 

−−Alternatively, if you are not using any additional-service barcodes, you can position 

the delivery instructions to the right of the shipping barcode. 

For items of mail with the address on the right-hand side: 

−−Position the delivery instructions horizontally above or beside the shipping barcode 

(as for mail with the address on the left-hand side). 

−−The delivery instructions should never be positioned below the recipient’s address. 

Example: Item of mail with address on right-hand side and delivery instructions 


–– 



42




−−Place the additional-service barcodes vertically – either to the right or left of the 

recipient’s address and the shipping barcode. 


−−If you place additional-service barcodes to the left of the recipient’s address, 


−−If you place additional-service barcodes to the right of the recipient’s address, 







A 

B 


–– 



43




Example: Printed on mail 



barcode. 



–– 


The personal delivery (RMP), items for the blind (CEC) and optionally also return receipt 

(AR) additional services are indicated solely by a text endorsement (see “Design of 

additional service codes for international mail” from page 93). The placement rules 

above also apply. 




endorsement: 




44



General notes 


you leave a gap of at least 10 mm between the recipient’s address and other text or 



–– 



45

Applying data matrix codes 

PP Easy and Letter ID 

If you use the PP Easy and Letter ID (ex PP Business) franking methods, a data matrix 

code is used in addition to the PP impression 

Note: In the case of international mail, some additional text and design elements 

are required for the PP impression. Any PP impressions designed according to the 

specifications for international mail may, however, also be used for domestic mail. 

Tip: Save yourself some additional work and create a PP impression for international 

mail and use it for your domestic mail as well. 

For information about PP impressions for international mail, see 

–– 

www.swisspost.ch/post-briefe-pp-frankieren-factsheet.pdf 


46



If you use window envelopes with a window size of at least 100 × 45 mm, you can print 

the data matrix codes directly onto the contents of the letter. 


Placing data matrix codes 

−−Place the data matrix codes to the right of the recipient’s address. 

−−Maintain a distance of at least 2 mm from all adjacent text and design elements on 

all sides of the data matrix code. 

General notes 


−−you leave a gap of at least 5 mm between the recipient’s address and other text or 


−−the barcodes, data matrix codes and the address cannot disappear from view in the 

address window if the contents move around within the envelope 

−−no other text and design elements appear in the address window if the contents 

move around in the envelope 


–– 


Special conditions applicable to international mail with window envelopes 

−−The PP impression must be framed (see table on page 49). 


47



PP impression for window envelopes 


A 

B 

D 

D 

C 

Markings and design elements 

Element Criterion Description Design details 

A Mandatory Franking mark 

P. P. (stands for “Port Payé”) 

B Mandatory Postcode and postal town of sender 

or as agreed 

(e.g. postcode of returns processing unit) 

The “CH” country code is required on international 

items. 

Minimum font size: 3 mm (12 pt, 

the bigger, the better), bold, black 

Font: Verdana, Arial, Helvetica, Frutiger 

Minimum font size: 2 mm (8 pt), black 

Font: Verdana, Arial, Helvetica, 

Frutiger 45 light 

max. 18-digit place name 

C Mandatory Data matrix code Size: 9 × 9 mm to 15.6 × 15.6 mm 

Distance/Quiet zone: 2 mm all round 

Black as standard (generation as per 

specification) 

D 

Mandatory 

(if selected) 

Processing product 

Design variants: 

A-PRIORITY 

A-PRIORITY 

For domestic mail only: 

P. P. A 

Font size of “A”: at least 24 p 

bold, black 


“PRIORITY” can be smaller than the “A” 

For domestic mail, “P.P. A” is sufficient 

without PRIORITY. 

A smaller text size than 6 mm is 

possible although it can lead to visual 

problems when identifying the service 

offer. 

D 

Optional 

(if selected) 


Design: 

B-ECONOMY 



Continued on next page. 


48



PP impression for window envelopes 


Example: Franking zone with data matrix code 

G 

H 

K 

F 

I 

B-ECONOMY 

P.P. 

CH-3030 

Bern 

Markings and design elements (continued) 


F Optional Sender’s invoice reference number 

The 9-digit invoice reference number 

is issued by Post CH Ltd. It is stated on all 

Post CH Ltd’s bills. 

Advantage: If no sender’s address is shown on 

the outside, the sender of an item can be identified 

without opening the envelope. 




display as 8-digit in plain text 

(without hyphens) 

G 


(International mail) 

Optional 

(Domestic mail) 

Rectangular frame around the PP impression 

(highlights the PPI) 

For international mail, the frame is also 

necessary in the address window. 

For domestic mail, this can be left out. 

H Mandatory Separator line The franking impression must be separated 

with a line: 

– Distance to the text above the separator 

line: 0.5–1 mm 

– Distance to the recipient’s address below 

the separator line: 5 mm 

I Optional Date of mailing 

Can be used to check the delivery deadline. 




K Mandatory Swiss Post logo or “Post CH Ltd” text Size of Swiss Post logo: at least 9 mm (width) 

“Post CH Ltd” label 

– Font size 6 pt (the bigger the better), black 

– Font Verdana, Arial, Helvetica, 

Frutiger 45 Light 


49



If you use envelopes without windows, you can print the data matrix codes on 

the address labels. 

Tip: Any existing infrastructure for generating parcel labels can usually also be 

adapted – with modified software and suitable labels – for letter mail. 

Data matrix codes can also be printed directly onto mail. This is also suitable for 

sending cards. 

Example: Franking zone on a letter 

1.5 mm 



Placing data matrix codes 

−−Place the data matrix code in the franking zone. This is at the top right of the letter. 

−−Maintain a distance of at least 2 mm from all adjacent text and design elements on 

all sides of the data matrix code. 


–– 


General notes 

Make sure that you leave a gap of at least 10 mm between the recipient’s address 

and other text or design elements. 


50


With data matrix codes printed directly onto mail 

PP impression for printed codes 


D 

D 

A 


B 

C 

Markings and design elements 


A Mandatory Franking mark 

P. P. (stands for “Port Payé”) 

B Mandatory Postcode and postal town of sender 

or as agreed 

(e.g. postcode of returns processing unit) 

The “CH” country code is required on international 

items. 

Minimum font size: 4 mm (16 pt, 

the bigger, the better), bold, black 





max. 18-digit place name 

C Mandatory Data matrix code Size: 9 × 9 mm to 15.6 × 15.6 mm 

Distance/Quiet zone: 2 mm all round 

Black as standard (generation as per 

specification) 

D 


(if selected) 


Design variants: 

A-PRIORITY 

A-PRIORITY 

For domestic mail only: 

P. P. A 

Font size of “A”: at least 24 p 

bold, black 


“PRIORITY” can be smaller than the “A” 

For domestic mail, “P.P. A” is sufficient 

without PRIORITY. 

A smaller text size than 6 mm is possible 

although it can lead to visual problems 

when identifying the service offer. 

D 

Optional 

(if selected) 


Design: 

B-ECONOMY 





51



PP impression for printed codes 



K 

H 

G 

F 

I 

Markings and design elements (continued) 


F Optional Sender’s invoice reference number 

The 9-digit invoice reference number 

is issued by Post CH Ltd. It is stated on all 

Post CH Ltd’s bills. 

Advantage: If no sender’s address is shown on 

the outside, the sender of an item can be identified 

without opening the envelope. 

G Mandatory Rectangular frame around the PP impression 

(highlights the PPI) 

H Optional Date of mailing 

Can be used to check the delivery deadline. 




display as 8-digit in plain text 

(without hyphens) 

Size at least 300 mm 2 and 

max. 74 × 38 mm. Rectangular. 

The franking impression is thus 

recognized accordingly 




I Mandatory Swiss Post logo or “Post CH Ltd” text Size of Swiss Post logo: at least 9 mm 

(width) 

“Post CH Ltd” label 

– Font size 6 pt (the bigger the better), 

black 

– Font Verdana, Arial, Helvetica, Frutiger 

45 Light 

K Optional Advertising zone May be used to display customer’s 

advertising content. 


52



Referral card 

With the newly developed referral card, Letter ID has for the first time become part of a 

postal prepayment impression. The layout of the postal prepayment impression is fixed 

and may not be changed. 

Note: The postal prepayment impression is valid for both domestic and international 

consignments. 

Support 

Swiss Post has compiled a directory of printers which have experience in the production 

of referral cards. They can provide advice for the preparation of the cards and are able 

to implement the Swiss Post specifications. 

Information concerning the referral card, printing specifications and directory of certified 

printers: 



53

Creating address labels for carbon-neutral shipments 

“pro clima” offering 

Make your domestic and international letters, parcels and goods consignments carbonneutral 

with immediate effect. The infrastructure, processing and transport involved in 

the dispatch of mail all require energy, thus polluting the environment with excess CO 2 . 

Swiss Post is already in the process of offsetting emissions generated as a result of its 

own business correspondence. 

Thanks to “pro clima”, customers now also have the chance to make a positive contribution 

to protecting the environment. 

The “pro clima” label was launched in conjunction with the introduction of carbonneutral 

services. Carbon-neutral letters, parcels and goods, which are franked via Web- 

Stamp and handed over for mailing at the post office counter or delivered by Swiss Post 

business customers, can now be labelled accordingly. The tree in the new logo represents 

the way back to nature. The person trying to regain balance represents the offsetting 

of CO 2 emissions. 

The carbon-neutral services are part of Swiss Post’s environmental strategy, which has 

three main points of focus: The first priority is increasing the efficiency of its allocation 

of resources. Second is increasing the use of renewable energy sources and replacing 

conventional solutions with innovative, environmentally friendly ones. The next step is 

then to offset CO 2 emissions. Swiss Post is also applying these obligations to its own 

operations by making its business correspondence carbon-neutral. 

These instructions show you how and where the “pro clima” logo can be added to the 

shipping labels together with the barcode (PostMail = in the postage paid impressions 

or in conjunction with barcodes on letters with proof of delivery). You will receive the 

logo from Swiss Post in EPS format once you have signed the relevant conditions sheet. 

Specifications 

The “pro clima” label consists of an illustrative component (person and tree), a wordmark 

(pro clima) and an Internet address (swisspost.ch/climate). These components are 

to be understood as one unit and may not be modified. For particularly small applications 

(less than 20 mm wide), the Internet address can be left off for reasons of legibility 

(see Application size). 

Colour definitions 

The “pro clima” label can be printed in one of two variants: colour or black, depending 

on the manufacturing specifications and areas of application. 

Where possible, the colour variant should be used. The colour label can be printed 

in full colour or in 2-tone. 

CMYK (full colour) 

Dark green: 100C / 0M / 90Y / 40K 

Light green: 60C / 0M / 100Y / 0K 

Pantone (2-tone) 

Dark green: Pantone 349 C 

Light green: Pantone 369 C 

Single colour (100% black) 


54

Creating address labels for carbon-neutral shipments 

“pro clima” offering 

Application size 

The original labels are 60 mm wide. They can be scaled as required without loss of 

quality. If a label is less than 20 mm in width, the Internet address is no longer legible 

and may therefore be removed. Depending on the application, the Internet address 

may be placed in a different position and in a larger font (to be approved by Corporate 

Communication, Brand Management). 

Width 60 mm Width 20 mm Width 15 mm 

(original size) (minimum size with URL) (without URL) 

Example 1: R-domestic label, laser format A6 with “pro clima” 


–– 


Example 2: R-international label, laser format A6 with “pro clima” 

A-PRIORITY 

RRecommandé 

étranger 

RM 999 605 013 CH 

Please scan - Signature required 

Veuillez scanner - Remise contre Signature 

P.P. CH-3900 Brig 

Avis de réception 

Mr. J. de Vries 

Adrianastraat 34 

1035 SE Amsterdam 

Netherlands 


55

Options for generating barcodes and data matrix codes 

Options for generating barcodes 

The most efficient way of applying barcodes to your mail will depend on the volume 

of mail, the software and hardware available to you, and your data flow requirements. 

Your Post CH Ltd customer advisor will be pleased to help you evaluate the most 

suitable solution. 

Generating barcodes with a mail processing system 

If you have a mail processing system (hardware and software solution for automated 

mail creation), you can have the barcodes printed at the same time as the mail is 

addressed. 

Tip: If you already use a similar system for sending parcels, it can usually also be 

adapted – with modified software and suitable labels – to letter mail. 

You can obtain information about mail processing systems suitable for dispatching mail 

from your customer advisor or directly from a vendor: 

Mettler Toledo (Switzerland) AG: 

–– 

www.mt.com 

ICS Identcode Systeme AG: 

–– 

www.identcode.ch 

Pitney Bowes (Switzerland) AG: 

–– 

www.pitneybowes.ch 

Printcom (Schweiz) AG: 

–– 

www.printcom.ch 

Generating barcodes with standard software 

Various standard software packages can generate barcodes that meet Post CH Ltd’s 

specifications. The vendors also usually handle customization to your particular needs 

and processes. 

Generating barcodes with custom-developed software 

If you develop your own software solution or wish to integrate barcode generation into 

an existing software environment, the technical data can be found in the “Generating 

barcodes” section from page 72. 

N.B.: Before they are used for the first time, all barcodes, data matrix codes and barcode 

lists you create must be homologated by Post CH Ltd. For this they are selected using 

special test systems and checked for legibility and data integrity. If they meet all the 

criteria, they are then approved for operational use. 

This ensures that the mail can subsequently be processed without a hitch (see “Homologation” 

from page 110). 


56


Options for generating barcodes 

Generating barcodes on address labels using the free “Barcode” web service 

You can use the “Barcode” web service to generate address labels including Swiss Post 

barcodes in a machine-readable format (XML). The “Barcode” web service always offers 

you the currently valid basic and associated additional services. 

Information: 

–– 

www.swisspost.ch/wsbc 

Generating barcodes with the order entry function 

The order entry function is an online tool from Post CH Ltd for efficient dispatch 

management. You can use it to manage addresses, create address labels with 

integrated barcodes and delivery slips, use the electronic dispatch list service and 

obtain information about the delivery status of your mailings with Track & Trace. 

For further information and a free trial, see 

–– 


Use of preprinted barcodes (PostLabels) 

If you use barcodes, but do not want to produce them yourself, Post CH Ltd can 

provide you with preprinted self-adhesive labels (PostLabels) free of charge. 

To order PostLabels, visit 

–– 


Barcode labelling at office of posting 

If you do not want to apply the barcodes yourself, this can also be done at the 

office of posting (“Swiss Post barcode labelling service”). 

−−Ask your office of posting in good time about the deadline for handing in the mail. 

−−Create an address list. 

The labelling and address registration can also be obtained as part of the “Swiss Post 

franking” service 

For information about Swiss Post’s barcode labelling service, see 

–– 

brochure no. 202.17 “Sending mail – domestic addressed” 


–– 


To request the “Swiss Post barcode labelling service” or 

“Swiss Post franking” service: 

–– 

contact your customer advisor 


57


Options for generating data matrix codes 

The most efficient way of applying data matrix codes to your mail will depend on 

the volume of mail, the software and hardware available to you, and your data 

flow requirements. Your Post CH Ltd customer advisor will be pleased to help you 

evaluate the most suitable solution. 

Generating data matrix codes with standard software 

Various standard software packages can generate data matrix codes that meet 

Post CH Ltd’s specifications. The vendors also usually handle customization to your 

particular needs and processes. 

Generating data matrix codes with custom-developed software 

If you develop your own software solution or wish to integrate data matrix code 

generation into an existing software environment, the technical data can be found 

in the “Generating data matrix codes” section from page 96. 

N.B.: Before they are used for the first time, all barcodes, data matrix codes and 

barcode lists you create must be homologated by Post CH Ltd. For this they 

are selected using special test systems and checked for legibility and data integrity. 

If they meet all the criteria, they are then approved for operational use. 

This ensures that the mail can subsequently be processed without a hitch (see 

“Homologation” from page 110). 


58


Options for generating data matrix codes 

Generating data matrix codes with free Post CH Ltd tools (PP Easy only) 

If you do not use a software solution, Post CH Ltd offers free services for generating 

PP Easy impressions with a data matrix code. 

PP generator (generate PP franking function in My Post Business) 

You can use this online service to create PP Easy impressions quickly and easily in the 

web browser. If you wish, you can also include your own logo or an advertising graphic. 

Once you have created a graphic in this way, you download the file for printing. 

PP-Generator: 

–– 



59

Mailing 

Overview of mailing options 

The mailing procedure varies, depending on how the barcodes have been applied to 

your mail. 

Using preprinted barcode labels (PostLabels) 

B 

A 

A 

If you obtain the barcodes as labels (PostLabels) from Post CH Ltd, you should use 

barcode lists “21” (form 210.17) or “23” (form 210.16). 

You can obtain these in paper form from your office of posting or customer advisor. 

Alternatively, you can download them as a PDF file and print them out yourself. 

To download barcode lists, visit 

–– 


To enter mail on the barcode lists 

1. Stick the smaller duplicate barcodes A , located on the sheet of stickers next to the 

corresponding shipping barcode B on the barcode lists. 

If there are not enough fields, use additional forms to stick on the remaining 

barcodes. 

2. Make a note of which shipping barcode you used for which item in case you subsequently 

need to check which items you sent to a particular recipient. 

3. Hand in the barcode lists, filled out and with the stickers affixed, together with the 

corresponding items for posting to the place of mailing. You will be given a receipted 

copy as proof of posting. 

Note: Lists “21” and “23” fulfil the same purpose, but they are handled slightly 

differently. 

For information about selecting the appropriate list, see 

–– 


Online tracking (Track& Trace): 

–– 


–– 



60

Mailing 


List “21” 

Barcodeliste für Briefsendungen mit elektronischer Sendungsverfolgung 

Liste des codes à barres pour lettres avec suivi électronique des envois 

Lista dei codici a barre per lettere con tracciamento elettronico degli invii 

21 

Absender/Expéditeur/Mittente 

Beleg für die Post 

Justificatif pour la Poste 

Copia per la Posta 

Vermerke der Post 

Indications de la Poste 

Annotazioni della Posta 

PST-Identifikationslabel 

Etiquette d’identification OP 

Codice di identificazione 

dell’ufficio postale 

Aufgeber (nur wenn nicht identisch mit Absender) 

Déposant (uniquement lorsqu’il ne s’agit pas de l’expéditeur) 

Speditore (solo se non coincide con il mittente) 

Listen-Nr. 

Nº des listes 

n. lista 

Kunden-Nr. Aufgeber 

Nº du déposant 

N. speditore 

Sendungsgattung/Catégorie d’envoi/Categoria d’invii 

Schweiz/Suisse/Svizzera 

R-Aus./R Etr./R est. 

Erstes Erfassungsdoppel Barcode 

dieser Sendungsaufgabe 

Prima copia di rilevamento del codice a barre 

di questa impostazione 

A 

B 

Premier double de saisie code à barres 

pour ce dépôt 

Letztes Erfassungsdoppel Barcode 


Ultima copia di rilevamento del codice a barre 

di questa impostazione 

Dernier double de saisie code à barres 

pour ce dépôt 

Erfassungsdoppel von nicht verwendeten Labels dieser Sendungsaufgabe 

Doubles de saisies d’étiquettes non utilisées pour ce dépôt 

Le copie di rilevamento dei codici non utilizzati di questa impostazione 

C 

210.17 (200118) 05.2013 PM 

Aufgeführte Sendungen entgegengenommen Datum Unterschrift 

Les envois indiqués ont été pris en charge Date Signature 

Invii elencati presi in consegna Data Firma 

To enter mail on list “21” 

−−On list “21” (form. 210.17), stick only the first and last duplicate for a consignment. 

Select the appropriate column for domestic and international mail in each case 

(“Switzerland” A , “R-international” B ). 

−−If you do not use up all successive shipping barcodes for one consignment, stick the 

duplicates of the unused shipping barcodes on the fields provided for this purpose 

on the bottom half of the list C . This is important so that they are not recorded as a 

mailed consignment. 


61

Mailing 


List “23” 

Barcodeliste für Briefe mit Barcode 

Liste des codes à barres pour lettres avec code à barres 

Lista dei codici a barre per lettere con codice a barre 

23 






Indications de la Poste 

Annotazioni della Posta 


Etiquette d’identification OP 

Codice di identificazione 

dell’ufficio postale 


Déposant (uniquement lorsqu’il ne s’agit pas de l’expéditeur) 

Speditore (solo se non coincide con il mittente) 

Listen-Nr. 

Nº des listes 

n. lista 

Kunden-Nr. Aufgeber 

Nº du déposant 

N. speditore 

Erfassungsdoppel Barcode 



Inland 

CH 

CH 

A 

R-Aus. 

R Etr. 

R est. 

B 

Erfassungsdoppel Barcode 



Inland 

CH 

CH 

R-Aus. 

R Etr. 

R est. 

210.16 (200115) 05.2011 PM 

Total/Total/Totale 

Total/Total/Totale 


Les envois indiqués ont été pris en charge Date Signature 

Invii elencati presi in consegna Data Firma 

To enter mail on list “23” 

−−On list “23” (form. 210.16) stick all the duplicates for a consignment. 

−−Cross either “Domestic” A or “R-international” B to indicate whether it is domestic 

or international mail. 


62

Mailing 


Delivery slip for court documents (not incl. Court Document Online) “22” 

Lieferschein für Gerichtsurkunden (GU), PDF 

22 

Absender Sprache Empfangsbestätigung de 

fr 

it 

Hans Muster AG 

Example Street 55 

3333 Location 

Switzerland 

× 

A 


Peter Muster AG 

B Example Street 77 C 

3355 Muster 



Lauf-Nr. Poststelle 


Barcodenummer 

Vermerk 

Empfängername 

Zusatz 

Adresse 

PLZ, Ort 

Bitte deutlich in Grossbuchstaben ausfüllen 

1 



Summons for the court hearing in the case of Muster versus Muster, 

Musterhausen courthouse, 26 July 2015, 2 p.m. 

D 

D 

Heidi Muster 

Example Street 88 

P.O. Box 

9999 Mustersteig 

F 



2 



3 



4 

222.39 (PM) 09.2011 

Fax an Telefonnummer 058 667 61 08 Datum Unterschrift 


A check desired language 

B Enter sender’s address 

C For a different feeder: enter feeder’s address 

D Apply shipping code 

D Apply annotations 

F Apply recipient’s address 


63

Mailing 


Using the order entry function 

1. If you create address labels with the order entry function, you can download 

a completed online delivery slip (LSO) (see page 66) 

as a PDF file immediately after transferring the data. 

2. Print it out and hand it in to the office of posting along with the items for posting. 

You will be given a signed copy of the delivery slip as proof of posting. 

If you chose the “Franking with dispatch list” option, you can download the completed 

dispatch list immediately. 


–– 


–– 



64

Mailing 


Generating the barcodes yourself 

If your company generates the barcodes itself, you have two options when mailing 

consignments. 

Consignments with barcode lists 

−−You apply barcodes to your mail items and hand them in together with the printed 

barcode list at the office of posting. The same barcode may be used only once within 

any six month period. 

Consignments with DataTransfer 

Post CH Ltd provides the online DataTransfer interface for secure and efficient exchange 

of dispatch and billing data. 

DataTransfer offers 

−−a convenient alternative to consignments with barcode lists 

−−simpler billing of PP-franked mail 

Mailing process with DataTransfer 

1. Using your software you generate a file with the dispatch data and a file for invoicing 

data, if you wish to hand in your items with PP (XML or CSV format). 

2. You send this file by SFTP, e-mail or sedex to Post CH Ltd’s online DataTransfer 

interface. 

3. You receive a completed online delivery slip (LSO) as a PDF file by SFTP or e-mail. 

If you have also provided a data file for the invoice, you will receive an additional 

delivery slip (AVZ) for invoicing. 

4. Print the delivery slip out and hand it to the office of posting along with the respective 

items for posting. You will be given one signed copy of each original as proof of 

posting. 

You also have the option of subscribing to the proof of delivery report (BMZ) which 

provides you with updates by e-mail or SFTP on the current delivery status of your mail 

every 24 hours. 


–– 


Technical specifications and registering for DataTransfer: 

–– 

datatransfer@swisspost.ch 

–– 

www.swisspost.ch/post-datatransfer-cug 

–– 



–– 


–– 


Alternative process in the event of DataTransfer system failure: 

–– 

www.swisspost.ch/post-ersatzprozess-ausfall-datatransfer-lieferschein.pdf 


65

Mailing 


Example of an online delivery slip (LSO) 

DataTransfer 

Lieferschein für Briefsendungen mit elektronischer Sendungsverfolgung 

Bulletin de livraison pour lettres avec suivi électronique des envois 

Bollettino di consegna per lettere con tracciamento elettronico 


Post CH AG 

PostMail 

Viktoriastrasse 21 

3030 Bern 

Liefernummer 

Numéro de livraison 

Numero di consegna 




Aufgeber/Déposant/Speditore 

Post CH AG 

PostMail 


3030 Bern 

Anzahl Sendungen / Nombre d'envois / 

Quantità di invii 

R-Inland / R Suisse / R per la Svizzera 

A-Post Plus / Courrier A Plus / Posta A Plus 

Gerichtsurkunden / Actes judiciaires / 

Atti giudiziali 

Dispomail mit T&T / Dispomail avec T&T / 

Dispomail con T&T 

Nachnahmen / Remboursement / Rimborsi 

R-Ausland / R Etranger / R per l'estero 

Betreibungsurkunden / Actes de poursuite / 

Atti esecutivi 

Total Sendungen / Total envois / 

Totale invii 

1 

0 

0 

0 

0 

1 

0 

2 

98.93.000000.00001350 

Lieferdatum 

Date de livraison 

Data di consegna 

Rechnungsreferenznummer 

Numéro de référence de facture 

Numero di riferimento fattura 

Erste erfasste Nummer / Premier numéro 

saisi / Primo numero rilevato 

11.08.2010 

502251142 

Letzte erfasste Nummer / Dernier numéro 

saisi / Ultimo numero rilevato 

98.34.137966.00000001 98.34.137966.00000001 

RO687000011CH 

RO687000011CH 

Korrekturen / Corrections / Correzioni 

Folgende Sendungen wurden nicht ausgeliefert / Les envois ci-après n'ont pas été livrés / I seguenti invii non sono stati consegnati: 

Folgende Sendungen wurden zusätzlich ausgeliefert / Les envois ci-après ont été livrés en plus / In aggiunta sono stati consegnati i seguenti invii: 

Korrektur erfolgt 

Correction effectuée 

Correzione eseguita 

Aufgeführte Sendungen entgegengenommen 

Prise en charge des envois indiqués 

Invii elencati presi in consegna 

Datum 

Date 

Data 

Datum 

Date 

Data 

Unterschrift 

Signature 

Firma 

Unterschrift 

Signature 

Firma 


66

Mailing 


Using barcode labels applied by the office of posting 

If you do not want to apply the barcodes yourself, this can also be done at the 

office of posting (“Swiss Post barcode labelling service”). 

1. Hand in the letter mail with an address list. 

2. You will receive a stamped copy of the address list with the shipping barcode 

numbers as proof of posting. 

Posting pallets with consignment tracking 

For letter mail: 

−−all Post CH Ltd letter centre 

For catalogues (CAT) 

−−offices of posting in Basel, St. Gallen and Ostermundigen 

− − sorting centres in Daillens, Härkingen and Frauenfeld 

you have any questions, contact your customer advisor or your office of posting. 

For information about Swiss Post’s barcode labelling service, see 

–– 

www.swisspost.ch/einschreiben 

–– 

brochure no. 202.17 “Sending mail – domestic addressed” 


–– 


Online tracking (Track & Trace): 

–– 


–– 


Swiss Post liability 

Swiss Post is liable for loss, damage and incorrect delivery (excl. A Mail Plus with 

regard to letter mail with proof of delivery and A Mail Plus consignments. 

Retain your proof of posting, as you will need to present it if you ever wish to make 

a claim. See also the General Terms and Conditions (GTC) of Post CH Ltd. 

General Terms and Conditions (GTC) for postal services: 

–– 

www.swisspost.ch/cg 


67

Billing of PP-franked mail 

Dispatch lists for PP-franked mail 

PP-franked letter mail is billed on the basis of a dispatch list (AVZ) which is created 

for every consignment posted. 

For information about the billing of PP-franked mail, see: 

–– 

www.swisspost.ch/pp-frankieren 

Electronically generated dispatch lists 

To facilitate the billing of PP-franked mail, 

Post CH Ltd provides the electronic tool “Create dispatch list” via the My Post Business 

portal or DataTransfer. 

N.B.: The PP impression with Letter ID franking method may only be used in conjunction 

with “Create dispatch list” via the My Post Business portal or DataTransfer. 

Creating a dispatch list via My Post Business portal 

You can create your dispatch lists for PP-franked letter mail simply and free of charge 

via the “Create dispatch list” function in the My Post Business portal. 

Create a dispatch list via My Post Business: 

–– 


Creating a dispatch list via DataTransfer 

Post CH Ltd provides the online DataTransfer interface for the secure and efficient 

exchange of dispatch and billing data. 

DataTransfer offers you 



–– 

www.swisspost.ch/datatransfer-letters 


–– 


–– 


–– 



68



The billing process for PP-franked letter mail with DataTransfer works as 

follows 

1. Using your software, you generate an XML file with the billing data. 

2. You send this file by SFTP, e-mail or sedex to the Post CH Ltd online DataTransfer 

interface. 

3. You receive a completed delivery slip (dispatch list) by SFTP or e-mail as a PDF file. 

4. Print the dispatch list and hand it in at your office of posting together with the letter 

mail concerned. The customer copy confirmed by the post office is available in the 

portal and can also be requested as an e-mail. 


69



Example of a dispatch list (delivery note) 

Delivery note for addressed letter mail form number 310 

Invoice reference 

Sender number: 

Musterhans 

Musterhans Kurt 

Altenbergstrasse 28 

3013 Bern 

Dispatcher 

Musterhans 

Musterhans Kurt 

Altenbergstrasse 28 

3013 Bern 

500713610 

Dispatch type: 

PP franking 

Customer 

reference: 

Test 

Number 

Product / additional services 

Weight (g) 

15'000 B2 Bulk Mail / Letter standard 11 - 20 Weight level 

Remun. for hand-in at centre / B2 Bulk Mail 

To be completed by post office: 

Barcode: 

scanned 

Remarks: 

checked 

approved 

981650071361353113 

Created by: 

Dispatch date: 

vgk-musterhans@post.ch 

02.03.2012 

Page 1 / 1 


70

Generating barcodes 

Generating data matrix codes 

Generating barcode lists 

Implementation in software solutions 


71


Basics 

Introduction 

Barcodes are one-dimensional, machine-readable, graphical representations of data. 

−−Barcodes consist of parallel strips of alternating dark bars and light spaces, the 

so-called barcode elements. 

−−The narrowest element is termed a “module”, and its width in millimetres is the 

“module width”. 

−−The width of all wider elements is always a multiple of the module width. 

Most barcodes use two or four different element widths. 

−−The module ratio specifies the number of times the narrowest element can fit into 

the widest element. With a module ratio of 4:1, the widest bar is four times the 

width of the narrowest one. If a code with four element widths is used, the intermediate 

elements are either two or three times the width. 

−−The individual digits and characters of a barcode are represented as a unique 

sequence of elements of different widths. Exactly how they appear depends on 

the character set used. 

−−A barcode always begins with a start character and ends with a stop character. 

These contain information about the type of barcode, the character set used and 

the direction of scanning. 

Quiet zones 

Quiet zones are the blank areas around the barcodes that must be left free of 

any printing. 

This ensures that there is sufficient distance from other barcodes, text or design 

elements that could interfere with scanning. 


72


Basics 

Code 128 (shipping and additional-service barcodes) 

Shipping and additional-service barcodes are based on the standardized Code 128 

symbology. 

This barcode is licence-free, widely used and supported by many software programs. 

Character sets 

Code 128 provides various character sets to represent the data. Character sets C and B 

are used for Post CH Ltd letter mail. 

Character set C (numeric) 

Each character in this set consists of a pair of digits with a value from “00” to “99”. 

It is therefore possible to assign two digits to each character, which allows the data 

density to be doubled. The barcode is then shorter. 

Character set C is used for: 

−−Shipping barcodes for domestic mail 

−−Additional-service barcodes 

Character set B (alphanumeric) 

The alphanumeric character set B consists of individual letters, digits and special 

characters. Compressed representation is not possible. The barcode is thus longer. 

Character set B is used for: 

−−Shipping barcodes for international mail 

−−Additional-service barcodes (old version) 

Module ratio 

Code 128 uses four different element widths with a module ratio of 4:1. 


73


Basics 

Technical requirements for printing barcodes 

Your barcodes will be legible if you comply with the following specifications: 

Printer resolution 

Use a printer with a physical print resolution of at least 300 dpi (dots per inch). 

Module width 

The module width must be 0.508 mm. 

Printing 

The bars must be printed using a matt black ink with even coverage and good edge 

definition. 

Print contrast signal 

The contrast factor (PCS: Print Contrast Signal, dimensionless value according to 

DIN EN 797) must be greater than 0.7, for a wavelength range of between 620 and 

900 nm. 

Properly printed black codes on light matt papers will be able to reliably achieve this 

contrast factor. 

Opacity 

The opacity of the label material must be at least 0.75% (DIN 53 146, ISO 1831). 

This value may be lower if the surface of the mail item is white and is not patterned 

or textured. 

Quality standard 

The print quality must be at least grade B according to DIN EN ISO/IEC 15416. 

Note: If you use a modern laser printer to print your barcodes on pure white paper, 

they will usually meet these requirements. 


74


Generating shipping barcodes for domestic mail 

Specification 

Shipping barcodes for domestic mail are created in compliance with the following 

specification: 

Type Character set Standard 

Code 128 Character set C (numeric) ISO/IEC 15417 

Data population 

Data structure 

Shipping barcodes for domestic mail comprise: 

−−the start character (value “105”) 

−−the 9 digit pairs of information content 

−−the stop character (value “106”) 

Example: 

1 0 5 9 8 4 2 1 0 3 1 7 8 0 0 0 0 0 3 0 1 1 0 6 

Start character 

Letter 

mail 

identifier 

Franking licence or 

product code and franking licence 

Consignment number 

Stop character 

Information content 

Positions 1 to 3: start character (3 positions) 

The value “105” signifies character set C. 

Positions 4 and 5: identifier (2 positions) 

Post CH Ltd has designated identifier “98” for letter mail. 


75


Generating shipping barcodes for domestic mail 

Positions 6 to 13: franking licence (8 positions) 

or product code (2 positions) and franking licence (6 positions) 

The franking licences are issued by Swiss Post and identify the individual customer. 

The data structure varies depending on the product selected: 

Product 

Letters with proof of delivery 

−−Registered mail (R) 

Letters with tracking 

−−A Mail Plus (A+) 

−−Dispomail (A) 

−−Court document (GU) 

−−Non-registered COD letters (N) 

−−Debt collection documents (BU) 


XXXXXXXX (franking licence) 

“01” (product code) and XXXXXX (franking licence) 





Positions 14 to 21: consignment number (8 positions) 

The eight-digit consignment number is assigned for each consignment in ascending 

order or according to a freely definable system (value range 00000001 to 99999999). 

It is always entered starting on the far right of the reserved barcode positions and 

any remaining free positions are padded with zeroes. Each consignment number must 

be unique within a period of 180 days, so it may be assigned only once during this 

period. 

Positions 22 to 24: stop character (3 positions) 

Value “106” 

Barcode segments 

The start character and the digit pairs each comprise 11 modules, split into 3 bars and 

3 spaces. The stop character comprises 13 modules, split into 4 bars and 3 spaces. 

Representation length 

The representation length of the barcodes is obtained by multiplying the number of 

modules by the module width: 

Number of modules 


1 start character at 11 modules 11 modules 

9 digit pairs at 11 modules each 99 modules 

1 stop character at 13 modules 13 modules 

Total 

123 modules 

Representation length = number of modules × module width 

123 modules × 0.508 mm = 62.5 mm 


76

Number of characters 

Layout of shipping barcodes for domestic mail 

Structure of shipping barcodes for domestic mail 


B 

H 

A 

C 

E 

G 

D 

F 

A the product code (capital letters) 

B specification of the home post office (postcode and postal town) 

C the horizontally printed barcode 

D the plain text information showing the information content of the shipping 

barcode 

E the blank quiet zones around the barcode. These areas must be left blank 

so that the barcode can be reliably read 

F optional: the full-text product designation 

G optional: the Post CH Ltd logo (as long as the logo or the Post CH Ltd 

text is not already on the consignment). The Swiss Post logo is available at 

www.swisspost.ch/pp-franking under “Conditions”. 

In the case of PP-franking, the shipping barcode for domestic mail also includes: 

H the postage paid impression “PP”. 

The plain text line 

The plaint text line under the barcode shows the information content of the shipping 

barcode in plain text. To assist interpretation, the individual sections are marked 

off with dots. The dots mark the sections letter mail identifier, product designation, 

franking licence and consignment number. 

Example: 


77



Dimensions 

G 

F 

A 

B 

C 

H 

D 

I 

E 

The following dimensions must be observed so that the shipping barcodes for domestic 

mail can be reliably read: 

Description 

Dimension 

A Module width 0.508 mm (see “Introduction” on page 72) 

B Module ratio 4:1 (see “Introduction” on page 72) 

C Module height At least 5 mm 

D Distance between home post office and barcode At least 1 mm 

E Distance between PP impression and barcode At least 1 mm 

F Distance between product code and barcode Tenfold module width, 

for 0.508 mm = 5 mm 

G Trailing quiet zone At least 8 mm 

H Distance between barcode and human-readable information At least 1 mm 

I Distance between human-readable information and product designation At least 2 mm 


78



Text content and text styles 

B 

C 

A 

D 

E 

The following specifications apply to the text elements: 

Text element Font Recommended 

size 

Minimum 

size 

Text colour 

A 

B 

C 

D 

E 

Product code 

–– 

“R” (registered mail (R)) 

–– 

“A+” (A Mail Plus) 

–– 

“A” (Dispomail) 

–– 

“N” (non-registered COD letters (N)) 

–– 

“BU” (debt collection documents (BU)) 

–– 

“GU” (court document (GU)) 

Home post office 

–– 

postcode and postal town 

if PP-franked: PP impression 

–– 

“PP” 

Human-readable information 

–– 

“XX.XX.XXXXXX.XXXXXXXX” 

Optional: Product designation 

–– 

“Recommandé Suisse” (registered) 

–– 

“A-Post Plus/Courrier A Plus/Posta A Plus” (A Mail Plus) 

–– 

“Dispomail” 

–– 

“COD/Remboursement/Rimborso” 

–– 

“Debt collection document” 

–– 

“Court document” 

Arial bold 55 p 12 p Black 

Arial 8 p 6 p Black 




Homologation 


barcode lists you create must be homologated by Post CH Ltd. For this they are selected 

using special test systems and checked for legibility and data integrity. If they meet 

all the criteria, they are then approved for operational use. This ensures that the mail 

can subsequently be processed without a hitch (see “Homologation” from page 110). 


79


Generating shipping barcodes for international mail 

Specification 

Shipping barcodes for international mail are created in compliance with the following 



Code 128 Character set B (alphanumeric) ISO/IEC 15417 



Shipping barcodes for international mail comprise: 

−−the start character (value “104”) 

−−the 13 characters and digits of information content 


Example: 

1 0 4 R N 5 7 3 8 1 7 3 9 4 C H 1 0 6 


Product 

(Registered mail 

(R)) 

Franking licence for 

international registered 

mail 

Consignment number 

Check 

digit 

Country of 

posting 




The value “104” signifies character set B. 

Position 4: product (1 position) 

“R” for the product “international registered mail (R)” 

Positions 5 to 8: franking licence for international registered mail (4 positions) 

The franking licence for international registered mail must be issued by a customer 

advisor or a post office. This may take several days. 

The alphanumeric character string ensures the mail can be traced along the entire 

delivery chain. 

Please send any enquiries about franking licences for international registered mail to 

–– 

international@swisspost.ch 

Positions 9 to 13: consignment number (5 positions) 

The five-digit consignment number is assigned for each consignment in ascending 

order or according to a freely definable system (value range 00001 to 99999). It is 

always entered starting on the far right of its barcode positions and any remaining free 

positions are padded with zeroes. Each consignment number must be unique within 

a period of 360 days, so it may be assigned only once during this period. 


80



Position 14: Check digit (1 position) 

The check digit is calculated as the division remainder from the eight preceding digits. 

Calculation example: 

Calculation of check digit (modulus 11) 

Digits from customer ID and consignment number 5 7 3 8 1 7 3 9 

Weighting factors (fixed) × 8 × 6 × 4 × 2 × 3 × 5 × 9 × 7 

Sum of results of weighting 40 42 12 16 3 35 27 63 = 238 

Division of sum by 11 

238: 11 = 21,63636363… 

Calculation of remainder (Result without decimal places) × 11 

21 × 11 = 231 

(Sum of results of weighting) – 231 

238 – 231 = 7 

Subtraction of remainder from 11 

11 – Remainder 

11 – 7 = 4 

(Result of calculation) = 4 

Check digit Result = 1 … 9 

Result = 10 

Result = 11 

–> check digit corresponds to result (here 4) 

–> check digit is 0 

–> check digit is 5 

Positions 15 to 16: Country of posting (2 positions) 

The country of posting is indicated using the ISO 3166-1 country code (“CH”). 




The start character, the digits and characters each comprise 11 modules, split into 

3 bars and 3 spaces. The stop character comprises 13 modules, split into 4 bars and 

3 spaces. 


81





modules by the module width: 




13 digits and characters at 11 modules each 143 modules 


Total 

167 modules 


167 modules × 0.508 mm = 84.8 mm 

Note: The barcode may also be shorter. Some barcode generators reduce the 

representation length by temporarily switching to character set C for digits then 

switching back again. 


82


Layout of shipping barcodes for international mail 

Structure of shipping barcodes for international mail 

Shipping barcodes for international mail should be created according to the same 

specifications as for domestic mail. However, some elements of the data structure and 

layout differ. These differences are set out below. 

Shipping barcodes for international mail comprise: 

A 

B 

D 

F 

G 

C 

E 

A the product code (capital letter) 

B the horizontally printed barcode 

C the plain text line showing the information content of the shipping barcode 

D the blank quiet zones around the barcode. These areas must be left blank so that the 

barcode can be reliably read 

E optional: handling instructions (“Please scan – Signature required, Veuillez scanner 

– Remise contre Signature”) 

F optional: the full-text product designation 

G the Swiss Post logo 

N.B. when using envelopes with windows 

For international mail, the PP impression is not integrated into the shipping barcode, 

but instead is placed in the franking zone at the top right of the mail item. Even if you 

use window envelopes, the impression must always be outside on the envelope. 

The plain text line 

The plaint text line under the barcode shows the information content of the shipping 

barcode in plain text. On international mail, this text is not separated by dots. However, 

blank spaces may be used to make it easier to read. 

Example: 


83



Dimensions 

E 

D 

A 

B 

C 

F 

G 

The following dimensions must be observed so that the shipping barcodes 

for international mail can be reliably read: 

Description 

Dimension 




D Distance between product code and barcode Tenfold module width, 

for 0.508 mm = 5 mm 

E Trailing quiet zone At least 8 mm 

F Distance between barcode and human-readable information At least 1 mm 

G Distance between human-readable information and handling instructions At least 2 mm 


84



Text content and text styles 

A 

C 

B 

D 


Text element Font Recommended 

size 

Minimum 

size 

Text colour 

A 

B 

C 

D 

Product code 

–– 

“R” (registered mail (R)) 

Human-readable information 

–– 

XX XXX XXX XXX XX 

Optional: Product designation 

–– 

“Recommandé étranger” (international registered) 

Optional: Handling instructions 

–– 

“Please scan – Signature required 

Veuillez scanner – Remise contre Signature” 

Arial bold 55 p 12 p Red or black 




Homologation 


barcode lists you create must be homologated by Post CH Ltd. For this they are selected 



can subsequently be processed without a hitch (see 

“Homologation”, page 110 ff). 

General information on international mail: 

–– 



85



for domestic mail 

Specification 

Additional-service barcodes for domestic mail are created in compliance with the 

following specification: 


Code 128 

Character set C (numeric) 

Older additional-service barcodes are based on 

character set B (alphanumeric). This set will no 

longer be used for new implementations. 

However, barcodes with character set B that have 

already been homologated remain valid. 

ISO/IEC 15417 




−−the start character (value “105”; formerly “104”) 

−−the 2 digit pairs for indicating the additional service 


Example: 

1 0 5 0 3 2 7 1 0 6 


Code for additional 

service and delivery instructions 




86





The value “105” signifies character set C. 

Positions 4 to 7: 

code for additional service (4 positions) 

Designation of 

additional service (text 

content) 

Code for additional service 

(text) 

Coded identification of value 

added service 

(character set C) 

Previously used encoding 

(character set B) 

Return receipt AR 0327 e*018 

Personal delivery RMP 0322 e*021 

Cash on delivery N 0340 e*024 

Electronic COD BLN 0341 – 

Items for the blind CEC 0610 e*012 

Military mail MIL 1007 e*027 

Swiss-Express “Moon” Swiss-Express – e*003 

Delivery instructions code (4 positions) and wording 

Delivery instructions 

description 

Coded identification 

of delivery 

instructions 

Delivery instructions text 

Second delivery 

on the following 

Saturday 

2512 Once the deadline has expired: second delivery on the following Saturday 

Après l’ échéance du délai: 2 e distribution le samedi suivant 

Dopo la scadenza del termine: 2 a distribuzione il sabato seguente 

2nd delivery on / 2 e distrubution le / 2 a distribuzione il 




The start character and the digit pairs each comprise 11 modules, split into 3 bars 

and 3 spaces. The stop character comprises 13 modules, split into 4 bars and 3 spaces. 


87






modules required by the selected module width: 




2 digit pairs at 11 modules each 22 modules 


Total 

46 modules 


46 modules × 0.508 mm = 23.4 mm 


88




Structure of additional-service barcodes for domestic mail 

Additional-service barcodes for domestic mail comprise: 

A 

C 

E 

D 

B 

A the horizontally printed abbreviation for the additional service 

B the vertically printed barcode 

C the blank quiet zones around the barcode. These areas must be left blank so that the 

barcode can be reliably read 

D optional: the vertically printed designation of the additional service in up to three 

languages (G, F, I). 

Additional-service barcodes for cash on delivery and electronic cash on delivery additionally 

include: 

E he vertically printed currency code “CHF” followed by the COD amount er an empty 

field for entering the COD amount at the left-hand edge. 


89




Dimensions 

E 

A B C 

G 

F 

D 

The following dimensions must be observed so that the shipping barcodes 

for international mail can be reliably read: 

Description 

Dimension 




D Leading quiet zone At least 3 mm 

E Trailing quiet zone At least 8 mm 

F Quiet zone at right edge At least 2 mm 

G Distance between barcode and designation of additional service At least 2 mm 


90




Text styles 

A 

C 

B 


Text element Font Recommended size Minimum size Text colour 

A 

B 

Abbreviation for additional 

service 

Designation of additional 

service 

Arial bold 18 p 18 p Red or black 


C COD amount Arial 8 p 6 p Black 

Simplified variant of additional-service barcodes 

If you wish to combine several additional-service barcodes and there is not enough 

space on the item, you can use a simplified variant of the additional-service barcodes. 

This does not include the designation of the additional service. The distance specifications 

and text styles remain unchanged. 


91




Homologation 






“Homologation”, page 110 ff). 


92


Layout of additional service codes 

for international mail 

Additional-service barcodes are not used on international mail. The additional services 

are indicated in plain text form. They can be implemented as printed graphics or text 

in your software solution. 

For information about additional services for international mail, see 

–– 


COD (corresponds to form Cash on delivery (form 236.01) 

The cash on delivery additional service (N) is indicated by the above mark above the 


Design 

Size of triangle Fill colour Font Font sizes Text colour 

The triangle should surround the text as 

closely as possible 

Yellow or white Arial bold “N”: 18 p 

“Nachnahme”: 10 p 

“Remboursement”: 7 p 

“Rimborso”: 7 p 

Black 

Return receipt 

The return receipt (AR) additional service is indicated above the recipient’s address 

by the text “Avis de réception” (French is used as the international postal language) 

or a similar phrase in a language known in the destination country. 

Design 

Font Font sizes Text colour 



93


Layout of additional service codes for international mail 

Personal delivery 

The personal delivery (RMP) additional service is indicated above the recipient’s 

address by the text “A remettre en main propre”"(French is used as the international 

postal language) or a similar phrase in a language known in the destination country. 

Design 



Items for the blind 

The items for the blind (CEC) additional service is indicated above the recipient’s address 

by the text “Cécogramme” (French is used as the international postal language) or a 

similar phrase in a language known in the destination country. 

Design 




94


Generating barcodes for pallets 

Specification 

Shipping barcodes for domestic mail are created in compliance with the following 



Code 128 Character set C (numeric) ISO/IEC 15417 



Overview of the referral card 

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 

9 1 x x x x x x x x x x x x x x x x 

Fixed code 

for pallet 

scanning 

Product 

identification 

1 

New franking licence 

(assigned by Swiss Post) 

Order number 2 

(available to you) 

Routing 

area of pallet 

2 

1 

e.g. A Mail = 01, B Mail individual items = 02, B Mail bulk mailings = 03, OnTime Mail = 04, catalogues (CAT) = 10, DIR = 11 

2 

The more detailed you declare the pallets (e.g. routing area), the greater the information content for you! 

Sequential 

pallet number 2 

0001–9999 

Certain information in the barcode, such as the order number or routing area, 

is optional. If no identification is provided in the corresponding boxes, zeros must 

be entered instead of the numbers. 


95


Basics 

Introduction 

B 

A 

C 

Data matrix codes are two-dimensional, machine-readable graphical data carriers with 

a high data capacity. 

−−They are composed of equal-sized square modules. 

−−The arrays of modules along the perimeter are intended to assist reading. Two solid 

lines A form a corner which enables the location of the code to be determined 

(search aid lines). The module arrays along the perimeter on the opposite sides define 

the width of the module grid with an alternating pattern B (grid width lines). 

−−The data area is enclosed by these aid elements C . Its size may vary: depending on the 

intended data capacity, square data matrix codes from 10 × 10 to 144 × 144 modules 

as well as some rectangular formats can be produced. 

−−With the ECC 200 data matrix type, the useful content data is stored redundantly 

at different locations in the data area. It is then re-assembled on reading. As a result, 

the contents can be reconstructed even if 28 percent of the code area has been 

contaminated or damaged. 

Quiet zones 

Quiet zones are the blank areas around the data matrix code that must be left free of 

any printing. 

This ensures that there is sufficient distance from other barcodes, text or design 

elements that could interfere with scanning (see “Module size and quiet zones” on 

page 106). 

The data matrix code ECC 200 

When the PPI with Letter ID and PP Easy franking methods are used Post CH Ltd uses 

data matrix code type ECC 200 to supplement the PP impression. This code can be used 

licence-free. 

Information concerning data matrix codes: 

–– 

www.swisspost.ch/pp-franking 


96


Basics 

Technical requirements for printing barcodes 

Your data matrix codes will be legible if you comply with the following specifications: 

Printer resolution 

Use a printer with a physical print resolution of at least 300 dpi (dots per inch). 

Module size 

Choose a module size of 0.5 × 0.5 mm to 0.6 × 0.6 mm. 

Colour 

Black 

Quality standard 

The print quality must satisfy at least grade B according to ANSI/AIM BC11-1997. 

Note: If you use a modern laser printer to print your data matrix codes on pure 

white paper, they will usually meet these requirements. 

Returns not suitable for machine processing with data matrix codes 

Data matrix codes on open consignments cannot currently be read. The use of 

a non-standard service in the returns process must first be discussed with the Product 

Management. Solutions with existing customers will be identified and technical 

improvements will also be evaluated. 

Polywrapped consignments with data matrix codes are often not suitable for 

machine processing. There may be several reasons for this: The film warps during 

mechanical processing, the data matrix code becomes unreadable due to the processing, 

insufficient contrast. Polywrapping is better suited to consignments where the 

data matrix code is applied on a cover sheet and not directly on the film. 

Coloured envelopes with data matrix codes can create problems for subsequent 

processing of the printed return codes. For such consignments, we recommend a check 

through the final proof. 

Do not hesitate to contact the final proof team and the returns product management 

to develop a solution. The address and telephone number can be found at 

www.swisspost.ch/gut-zum-druck. We recommend this be incorporated in the planning 

at an early date. 


97


Basics 

Specification 

Data matrix codes are created in compliance with the following specification: 


Data matrix 

type ECC 200 

with Reed-Solomon 

error 

correction 

Numeric 

For the PPI franking method with Letter ID, 

alphanumeric characters can also be used in the 

freely usable data area. 

ISO/IEC 

16022:2006 


The PP Easy and Letter ID data matrix codes differ with respect to the data content. 

While a returns pre-instruction is applied for the entire order with PP Easy, each 

individual consignment can be tracked with Letter-ID and managed individually in the 

returns process. 

Information concerning “returning undeliverable consignments”: 

–– 

www.swisspost.ch/returns. 

PP Easy data matrix code (static data content 

A data matrix code with static data content is used for PP Easy franking It does not 

contain any customer-generated data and therefore does not provide any freely usable 

positions. 

Letter ID data matrix code (dynamic data content) 

A data matrix code with dynamic data content is used for PP franking with Letter ID. 

It includes customer-generated data (order number, consignment number) and enables 

customers to use a certain number of positions for their own purposes. 

There are three variants of the Letter ID data matrix code. They differ in that they offer 

0, 24 or 52 freely usable numeric positions. The number of modules and consequently 

the space required increases in line with the capacity. Choose the smallest variant that 

provides the required customer data capacity. 

In the freely usable area (from position 37), the data matrix code can also be filled with 

alphanumeric data. If this option is used, only half the number of positions are available 

in each case. 


98


Data capacity and dimensions 

The module size used and the customer data capacity selected determine 

the dimensions of the data matrix code. 

Type of 

data matrix code 

Data capacity 

(Swiss Post) 


(Customer) 


(Total) 

Number of 

modules 1 

Code 

dimensions 2 

31 PP Easy 18 Bytes 

20 Letter ID 

36 num. positions 

(variant I) 

0 bytes 


18 bytes 


18 × 18 9 × 9 mm 

to 

10.8 × 10.8 mm 

21 Letter ID 

(variant I b) 

22 bytes 


0 bytes 


22 bytes 


20 × 20 10 × 10 

up to 12 × 12 

20 Letter ID 

(variant II) 

18 bytes 


12 bytes 

24 num. or 

16 alphanum. 

positions 

30 bytes 

60 num. or 

36 num. and 

16 alphanum. 

positions 

22 × 22 11 × 11 mm 

to 

13.2 × 13.2 mm 

21 Letter ID 

(variant II b) 

22 bytes 


8 bytes 

16 num. or 

10 alphanum. 

positions 

30 bytes 

60 num. or 


10 alphanum. 

positions 

22 × 22 11 × 11 mm 

to 

13.2 × 13.2 mm 

20 Letter ID 

(variant III) 

18 bytes 


26 bytes 

52 num. or 

34 alphanum. 

positions 

44 bytes 

88 num. or 


34 alphanum. 

positions 

26 × 26 13 × 13 mm 

to 

15.6 × 15.6 mm 

21 Letter ID 

(variant III b) 

22 bytes 


22 bytes 

44 num. or 

31 alphanum. 

positions 

44 bytes 

88 num. or 


31 alphanum. 

positions 

26 × 26 13 × 13 mm 

to 

15.6 × 15.6 mm 

1 

including search aid and screen width bars 

2 

for module sizes 0.5 × 0.5 mm and 0,6 × 0.6 mm 

Dimensions 

A 

9 to 10.8 mm 

B 

10 to 12 mm 

C 

11 to 13.2 mm 

D 

13 to 15.6 mm 

9 to 

10.8 mm 

10 to 

12 mm 

11 to 

13.2 mm 

13 to 

15.6 mm 

A PP Easy, Letter ID (variant I) 

B PP Easy, Letter ID (variant I b) 

C Letter ID (variant II, II b) 

D Letter ID (variant III, III b) 


99


Data structure of data matrix codes 

Data matrix codes for the PP Easy franking method 

Data matrix codes for the PP Easy franking method (static data content) have the 

following structure: 

Positions 

No. of 

positions 

Description 

Explanation 

1 to 3 3 ISO country code Fixed value “756” (stands for Post CH Ltd) 

4 to 5 2 Group unit Fixed value “80” (stands for PostMail) 

6 to 7 2 Type of data matrix code Fixed value “31” (stands for data matrix code 31) 

8 to 15 8 Invoice reference number The invoice reference number (RRN) is assigned by Post CH Ltd. 

Only the first 8 digits of the 9-digit RRN are used (the ninth digit 

is only a check digit and is not required here). 

16 to 21 6 Order number Fixed value “000000” 

(provision for PP Easy not supported) 

22 1 Reserve Post Fixed value “0” 

23 to 30 8 Customer ID of sender KDP ID for return address (8 digits): Only used for “Instructions 

for returns” with code 5 or 6. Returns of non-deliverable items 

are delivered to the KDP ID address provided. 

If the KDP number is not used, the 8-digit value “00000000” 

must be entered. 

31 to 33 3 Processing product Value “001” = A Mail 

Value “002” = B1 Mail, individual item 

Value “004” = B2 Mail, bulk mailing 

Value “005” = AZ 

Value “006” = AZA 

Value “007” = AZB 

Value “000” = not stated for product 

34 1 Instructions for returns This defines what should happen to the letter in the event that 

it cannot be delivered. 

Value “1” = disposal, simple, with data 

Value “2” = disposal, simple, without data 

Value “3” = disposal, qualified, with data 

Value “4” = disposal, qualified, without data 

Value “5” = physical return, with KDP, with data 

Value “6” = physical return, with KDP, without data 

Value “7” = physical return, without KDP, with data 

Value “8” = Reserve Post 

Value “9” = central response 

Value “0” = physical return, without KDP, without data 

If no particular service is desired by the customer, the value “0” 

is inserted. 



100



Data matrix codes for the PP Easy franking method (continued) 

Data matrix codes for the PP Easy franking method (static data content) have 

the following structure (continued: 

Positions 

No. of 

positions 

Description 

Explanation 

Cash on 

delivery 

(form 35) 

1 Consignment purpose This field is freely defined by the customer so that it can be 

statistically evaluated at a later date, if necessary. It can be used 

to define the type of consignment, e.g. whether it is an invoice 

or advertising. The value entered here must be a one-digit number 

between 0 and 9. Even if not used, a value must be defined – 

in this case, Swiss Post recommends entering “0”. 

36 1 Additional services Fixed value “0” (provision for PP Easy not supported) 


101



Data matrix codes for Letter ID 

Letter ID orders with data matrix code type 20 (dynamic data content) have 

the following structure: 

Positions 

No. of 

positions 

Description 

Explanation 




8 to 15 8 Invoice reference number The invoice reference number (RRN) is assigned by n Post CH Ltd. 

Only the first 8 digits of the 9-digit RRN are used (the ninth digit is 

only a check digit and is not required here). 

16 to 21 6 Order number An order number is assigned by the customer and must be 

defined in the same way in the data matrix code for all letters 

in an order. The number must always comprise exactly 6 digits 

and must be greater than 000000. Once used, an order number 

may not be reused for another order for a minimum of 360 days. 

Note: If an order number is not automatically generated via the 

production process, the current date may be coded: ddmmyy 

22 to 30 9 Consignment number A unique consignment number must be defined by the customer 

for each individual item (letter) in an order. The number must 

comprise exactly 9 digits and must be greater than 000000000. 

A specific consignment number may only be used for one letter 

in an order. 

Example: Used as a serial number: 

1 Consignment: “000000001” 












102



Data matrix codes for Letter ID (continued) 


the following structure (continued): 

Positions 

No. of 

positions 

Description 

Explanation 










Value “0” = physical return, without KDP, without data 


is inserted. 

35 1 Consignment purpose This field is freely defined by the customer so that it can be 






36 1 Additional services Value “0” = no additional service 

Value “6” = R domestic (Registered domestic) 

Value “8” = R international (Registered international) 

– 

37 to 60 

37 to 88 

0 

24 

52 

Customer data 

Variant I 

Variant II 

Variant III 


103



Data matrix codes for Letter ID incl. address information for returns 


the following structure: 

Positions 

No. of 

positions 

Description 

Explanation 




8 to 15 8 Invoice reference number The invoice reference number (RRN) is assigned by Post CH Ltd. 

Only the first 8 digits of the 9-digit RRN are used (the ninth digit 

is only a check digit and is not required here). 

16 to 21 6 Order number An order number is assigned by the customer and must be 

defined in the same way in the data matrix code for all letters 

in an order. The number must always comprise exactly 6 digits 

and must be greater than 000000. Once used, an order number 

may not be reused for another order for a minimum of 360 days. 

Note: If an order number is not automatically generated via the 

production process, the current date may be coded: ddmmyy 

22 to 30 9 Consignment number A unique consignment number must be defined by the customer 

for each individual item (letter) in an order. The number must 

comprise exactly 9 digits and must be greater than 000000000. 

A specific consignment number may only be used for one letter 

in an order. 

Example: Used as a serial number: 


2 Consignment: ”000000002” 

3 Consignment: ”000000003” 










104



Data matrix codes for Letter ID incl. address information for returns 

(continued) 


the following structure (continued): 

Positions 

No. of 

positions 

Description 

Explanation 







Value “5” = physical return, with KDP, with data 

Value “6” = physical return, with KDP, without data 




Value “0” = Physical return without KDP, without data 


is inserted. 

35 1 Consignment purpose This field is freely defined by the customer so that it can be 






36 1 Additional services Value “0” = no additional service 

Value “6” = R domestic (Registered domestic) 

Value “8” = R international (Registered international) 

37 to 44 8 Customer ID of sender KDP ID for return address (8 digits): 

Only used for “Instructions for returns” with code 5 or 6. 

Returns of non-deliverable items are delivered to the KDP ID 

address provided. 

If the KDP number is not used, the 8-digit value “00000000” 

should be entered. 

Individual customer information can be entered from position 45. 

– 

45 to 60 

45 to 88 

0 

16 

44 

Customer data 

Positions for variant I b 

Positions for variant II b Positions for variant III b 


105


Dimensions 

Module size and quiet zones 

0,5 bis 0,6 mm 

A 

B 

please use the following dimensions, so that your data matrix codes can be 

reliably read: 

Description 

Dimension 

A Module size 0.5 × 0.5 mm to 0.6 × 0.6 mm 

B Quiet zones At least 2 mm all round 

Homologation 

N.B.: All barcodes, data matrix codes and bar-code lists you create must be homologated 

by Post CH Ltd. For this they are selected using special test systems and checked 

for legibility and data integrity. If they meet all the criteria, they are then approved 

for operational use. This ensures that the mail can subsequently be processed without 

a hitch (see “Homologation” from page 110). 


106


Forms and duplicate barcodes 

Generating barcode list forms 

If you generate barcodes with a software solution, there are number of ways of 

generating corresponding barcode lists “21” or “23” (see pages 61 and 62) 

for mailing. 

−−You can use the prepared, writable PDF forms from Post CH Ltd and complete 

them under script control. 

−−You can use the PDF forms as a graphical background and position 

the entries over it. 

−−You can program the complete barcode lists – analogously to the forms from 

Post CH Ltd – in your software solution. 

Download PDF forms: 

–– 


N.B. 

−−You must observe the dimensions and positions of design elements and entries 

exactly in order to process your barcode lists automatically. 

−−The check whether the barcode lists produced comply with Post CH Ltd’s specifications. 

You can obtain suitable verification templates from your customer advisor. 

Generating duplicates for shipping barcodes 

Simplified variants of the shipping barcodes, referred to as duplicate barcodes, are 

required for the barcode list. For these duplicates, the printing, design and population 

specifications of the respective shipping barcodes apply. only the following elements 

are displayed: 

C 

A 

B 

E 

D 

A the home post office 

B the product abbreviation 

C the barcode 

D the plain text line 

E if PP franked: the postage paid impression “PP” 


107


Forms and duplicate barcodes 

Abbreviations of product designations on duplicates 

Domestic mail 

Product designation 


A Mail Plus (A+) 

Dispomail (A) 

Debt collection document (BU) 

Non-registered COD letters (N) 

Court documents and court documents 

online (GU) 

Abbreviation on duplicate 

R-Inl 

A-Post 

A Mail 

BU 

N 

GU 

International mail 

Product designation 

International registered mail (R) 

Abbreviation on duplicate 

R-Etr 

Populating barcode lists 

Observe the specifications on pages 61 and 62 when populating the barcode lists. 

Homologation 






“Homologation” from page 110). 


108


Consignments with DataTransfer (formerly RDT) 

DataTransfer as an alternative to barcode lists 

Post CH Ltd’s online DataTransfer interface provides a reliable and secure way of 

exchanging dispatch and billing data. 

DataTransfer offers 

−−a convenient alternative to consignments with barcode lists 


Mailing process with DataTransfer 

1. Using your software you generate a file with the dispatch data and a file with 

invoicing data (if PP franked), format XML or CSV. 

2. You send these files by SFTP, e-mail or sedex to the Post CH Ltd online DataTransfer 

interface. 


–– 



–– 


–– 


–– 



109

Homologation 

Homologation of barcodes and barcode lists 


barcode lists you create must be homologated byPost CH Ltd. For this they are selected 



can subsequently be processed without a hitch. Homologation is free of charge. 

Homologation of barcodes 

Send 5 examples each of the following mail samples (in the case of envelopes, 

complete filled mail items) for homologation: 

−−all combinations of barcodes, data matrix codes, modes of application 

(printed on contents, label, printed on mail item), placements, paper material, 

envelopes and printers that you use operationally. 

If you subsequently change these combinations, you should have mail samples 

homologated again. 

Please contact your customer advisor if you have any queries. 

Send your samples to: 

Post CH Ltd 

PostMail Gut zum Druck 2nd Level 

Lischmatt 40 

4621 Härkingen 

gzd2ndpm@swisspost.ch 

Homologation of barcode lists 

Send us 5 examples each of the following barcode list samples for homologation: 

−−all barcode lists in all printer and paper combinations that you 

use operationally. 

If you subsequently change these combinations, you should have barcode list samples 

homologated again. 

Please contact your customer advisor if you have any queries. 

Send your barcode list samples to: 



Lischmatt 40 




110

Homologation 

Homologation of data matrix codes 


bar-code lists you create must be homologated by Post CH Ltd. For this they are selected 



can subsequently be processed without a hitch. Homologation is free of charge. 

Homologation of data matrix codes 

Letter ID and PP Easy 

To apply for printing approval: 

Send a complete mailing layout (franking impression, data matrix code, 

barcodes, addressing) in electronic form to 

–– 

gzd.zuerich.pm@swisspost.ch or gzd.bern.pm@swisspost.ch 

You will receive the go-ahead, or any instructions for changes if necessary, by e-mail. 


111

Further information 

Contacts 

Contacts for barcodes and delivery instructions 

If you have any queries about the use of barcodes and delivery instructions, 

please contact your customer advisor at Post CH Ltd. 

If you have any queries about homologation of barcodes and delivery instructions, 

please contact the following address: 



Lischmatt 40 



Tel. 058 667 70 14 

Contacts for barcodes for pallets 

If you have any queries on barcodes for pallets, please contact your customer advisor. 

Contacts for data matrix codes 

If you have any queries about the use of data matrix codes, please contact your 

customer advisor at Post CH Ltd. 

If you have any queries about homologation of data matrix codes, please contact 

the following address: 


PostMail Annahme und Sortierung 

Annahme- und Logistikberatung 

Belpstrasse 37 

P.O. Box 

3030 Berne, Switzerland 

gzd.bern.pm@swisspost.ch 

Phone 058 338 13 29 

Contacts for aprcel post 

You can also use barcodes on parcels. Information may be obtained from the 

following address: 


PostLogistics 

Kompetenzzentrum Paketqualität 

Altgraben 5 

P.O. Box 


paketqualitaet@swisspost.ch 

Phone 058 386 15 53 

Fax +41 (0)58 667 31 51 


112

Index 

A 


−−Creating 86 

−−Simplified variants 91 

Additional-service codes for international mail 93 


Advertising space in the franking zone 36, 41, 57 

A Mail Plus (A+) 14 

A Mail (unregistered COD letters) 15 

Applying barcodes 33 

−−directly on letter mail 41 

−−on address labels 36 

−−with window envelopes 33 

Applying Data Matrix codes 46 

−−directly on your letter mail 51 

−−on address labels 50 

−−with window envelopes 47 

B 

Barcode for pallets 95 

Barcode labelling at office of posting 57 

Barcode labelling by office of posting 56 

−−Generating barcodes on address labels using the free “Barcode” web service 56 

−−Generating with a mail processing system 57 

−−Generating with custom-developed software 56 

−−Generating with order entry function 57 

−−Generating with standard software 56 

−−Options for generating Data Matrix codes 57 

−−Preprinted barcodes (PostLabels) 57 

Barcode lists 11, 28, 67 


“Barcode” web service 31 

Billing of PP-franked mail 68 

B Mail single items (unregistered COD letters) 21, 22, 26 

Business reply label 15 

C 

Cécogramme 15 

Character set 52, 72 

Character set B 73 

Character set C 73 

Clients’ own codes 31 

Code 128 73 

COD letters (N) 15, 18 

Consignment number 102, 104 

Contacts 112 

Court document 50 

Creating a dispatch list via DataTransfer 68 

−−Avis de réception 68 

−−Creating a dispatch list via My Post Business portal 68 

−−Electronically generated dispatch lists 68 


113

Index 

D 

Data matrix code customer data capacity 98 

Debt collection document (BU) 15, 18, 20 

Delivery instructions 86 

Delivery on the following Saturday 9, 27 

Delivery slip for court documents 63 

E 

Electronic COD (BLN) 87 

End character of barcodes 

−−for additional-service barcodes for domestic mail 86 

−−for shipping barcodes for domestic mail 75 

−−for shipping barcodes for international mail 80 

−−Roll-out 72 

F 

First character of barcodes 

−−for additional-service barcodes for domestic mail 86 

−−for shipping barcodes for domestic mail 75 

−−for shipping barcodes for international mail 80 

−−Roll-out 72 

for address labels and consignment printing 46 

−−for window envelopes 51, 52 

−−PP Generator 48, 49 

G 


−−Additional-service barcodes for domestic mail 8 

−−Dispomail and Dispomail Easy 8 

−−Shipping barcodes for international mail 8 

Generate 13, 17, 18, 24 

−−Additional-service codes for international mail 18 

−−Available additional services 25 

−−Delivery instructions 24 

−−Differentiate 13, 17, 19 

−−First character of barcodes 13 

−−Shipping barcodes for domestic mail 17 


Generating additional service codes for international mail 93 

−−Cash on delivery 93 




Generating barcode lists 30, 53, 107 

−−Creating duplicates for shipping barcodes 107 

−−Generating barcode list forms 107 

−−Product designations on duplicates 108 

Generating barcodes 72 

−−Basics 72 

−−Printing requirements 74 

Generating data matrix codes 96 

−−Basics 96 


114

Index 

−−Client data capacity 98, 99 

−−Data matrix codes for the PP Easy franking method 100 

−−Data matrix codes for the PPI franking method with Letter ID 102, 103 


−−Dimensions 99, 106 

−−ECC 200 96 

−−Letter ID 98 

−−Modules 96 

−−Module size 106 

−−PP Easy 98 

−−Printing requirements 97 

−−Quiet zones 96, 106 


Generating shipping barcodes for domestic mail 75, 86 

−−Coded identification of value added service 87 

−−Data population 75, 86, 95 

−−Dimensions 78, 90 

−−Plain text lines 77 

−−Representation length 76, 88 


−−Specification 75, 86 

−−Structure 77, 89 

−−Text content 79, 87 

−−Text styles 79, 91 

Generating shipping barcodes for international mail 80 

−−Check digit 81 



−−Plain text lines 83 



−−Structure 83 

−−Text content 85 

−−Text styles 85 

Generating with a mail processing system 58 

−−Franking identification 58 

−−Generating with free aids from Post CH Ltd 58 

−−Generating with standard software 59 

H 

Home post office 14 

Homologation 67, 110 

−−Homologation of barcode lists 110 

−−Homologation of barcodes 110 

−−Homologation of Data Matrix codes 111 

I 

Invoice reference number 59 

Items for the blind 16 


115

Index 

L 

Layout of additional service codes for international mail 93 

−−Cash on delivery 93 




Letter ID 31, 96 

−−Letter ID (ex PP Business) 10 

Letter ID (ex PP Business) 10 

M 

Military mail 66 

Module 21 

Module ratio 72, 73 

Module width of barcodes 74 

Module width of data matrix codes 106 

O 

Online delivery slip (LSO) 63 

Overview 24 

P 

Parcel post 15, 20, 26, 112 

Posting 

−−Consignments with DataTransfer (formerly RDT) 109 

PP Business/Letter ID. Siehe Barcode lists 

PP Easy 98 

Printing requirements 13, 56 

−−Technical requirements for printing barcodes 74, 97 

Q 

Quiet zones 19 

−−Quiet zones on barcodes 72 

−−Quiet zones on data matrix codes 96 

R 

Record letter mail 60 


−−Electronic COD (BLN) 62 

−−List "23" 61 

Referral card 30, 53 

Registered domestic mail (R) as a business reply label 13, 17, 23 

Registered mail 19, 25 

Registration 12 

−−Layout of additional service codes for international mail 12 

Return receipt 12, 49, 52 

S 



Shipping barcodes for international mail 


Simplified variant of additional-service barcodes 15, 91 


116

Index 

U 

Unregistered debt collection documents 22 

Use of preprinted barcodes (PostLabels) 68 

Using non Swiss Post 2D codes 31 

Y 

Your company generates the barcodes itself 60 

−−Consignments with DataTransfer (formerly RDT) 66 

−−Online delivery slip (LSO) 65 

−−Shipping barcodes 60 

−−You use barcodes applied by the office of posting 65 

−−You use preprinted barcode labels (PostLabels) 64 

−−You use the order entry function 67 


117



P.O. Box 

3030 Berne, Switzerland 

phone 0848 888 888 

custcare@swisspost.ch 

www.swisspost.ch 

2011-067 (PM) 12.2013 


118

Barcodes and Data Matrix codes for letter mail; January ... - Swiss Post

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