Please note - Swinburne University of Technology

12.7 The Chief Examiner may not override a final
decision regarding the refusal or granting of a
special examination unless done in consultation
with the Head of School and the Subject
Convener.
12.8 When a special examination has been granted the
result must be finalised in readiness for notification
to the awarding Divisional Board by a date fixed by
the Divisional Board, but will normally be no later
than two months after the date of publication of
the original result.
12.9 Any extension of that period must have the prior
approval of the Pro Vice-Chancellor of the
awarding Division who shall fix an alternative date
by which the special examination must be
finalised. Details of the extension granted shall be
notified to the next meeting of the Divisional
Board.
12.10 The Subject Convener must submit the result of
the special examination to the Head of School in
time for it to be approved by the Pro Vice-
Chancellor of the awarding division before the due
date. The results shall be approved by the
Divisional Board and the Divisional office shall
process the results and forward the candidates list
to Student Administration for publication.
13. Retention of assessed work
The Head of School shall arrange for the retention of all final
examination scripts and any other assessed material which is
not normally returned to students for a period of not less than
six calendar months after the publication of results. After this
period, material may be destroyed in accordance with Public
Records Office procedures.
14. Confidentiality
All results, and decisions associated with dealings relating to
examination/assessment irregularities, and any appeals arising,
are confidential. Where such alleged breaches or irregularities
are dismissed, all documentation shall be destroyed.
15. Verification of documents
The uttering of forged or false documents or statements in
support of any claim under the assessment procedures shall be
deemed to be a breach of the regulations.
16. Procedures for review and appeal
16.1 Any student or group of students has the right to
seek a review of any aspect of the assessment
procedure.
16.2 In the case of assessment and exclusion detailed
procedures are set out in sections 17 and 18
respectively.
16.3 Issues falling outside those areas should be dealt
with in accordance with section 19. Such issues
might include an occurrence or matter in which
the student believes helshe has been treated
unfairly or has been disadvantaged academically.
17. Assessment review
17.1 Students who are dissatisfied with any aspect of
their assessment should first contact the relevant
member of the teaching staff to discuss the
matter informally.
17.2 If no resolution follows, the student should submit
in writing to the Head of School, a brief outline of
the circumstances.
17.3 The Head of School shall advise the member of
staff involved in the assessment, and shall
nominate another staff member to re-assess and
report on the student's work.
17.4 In the case where the staff member is also the
Head of School, the Pro Vice-Chancellor may
nominate another member of staff of the
University or a member of staff from the same
discipline in another institution to undertake a reassessment,
and report on the student's work.
17.5 A written report on the re-assessment is to be
given to the student.
17.6 If the student is not satisfied with the resolution
proposed under section 17.5, notice to that effect
must be sent by the student to the Academic
Registrar within ten working days of the date of
the advice received under section 17.5. A meeting
of the Assessment Appeals Committee will be
convened.
17.7 Assessment Appeals Committee
All appeals will be presented to the Assessment
Appeals Committee.
17.7.1 The Committee will comprise:
a) The Vice-Chancellor's nominee from
within the Chancellery who will act as
Chair;
b) A representative of the Student Union
nominated by the President of the
Union; and
c) A member of the academic staff of the
Higher Education Divisions of the
University chosen by the Chair of
Academic Board. The person so chosen
shall not be from the Division
concerned.
The Academic Registrar (or nominee)
will attend and act as Secretary.
17.7.2 The written report, compiled by the Head
of School under section 17.5 will be
forwarded by the Head of School to the
Chair of the Committee.
17.7.3 The student or a representative of the
Division may submit any other written
material to the Committee in support of
their case. Any additional evidence so
provided shall be copied to the other party
or parties in the appeal.
17.7.4 Students invited to attend a meeting of the
Committee may be represented by an
advocate who may not be a member of the
Appeals Committee.
17.7.5 The student and a representative of the
Division separately must be given the
opportunity to appear during the course of
the hearing.
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